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Home My WebLink About01.17.17 Council Packet Meeting Location: Farmington Farmington City Hall Minnesota 430 Third Street Farmington,MN 55024 CITY COUNCIL REGULAR MEETING AGENDA January 17, 2017 7:00 P.M. Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Adopt a Resolution Accepting a Donation to the Farmington Police Department-Police R2-17 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items. No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA a) Approve Minutes of the January 3, 2017 City Council Meeting— Administration Approved b) Approve Minutes of the January 9, 2017 City Council Work Session— Administration Approved c) Approve Appointments to Boards and Commissions—City Council Approved d) Adopt Resolution Authorizing Agreement with Minnesota Task Force One Urban Search and Rescue Program—Police R3-17 e) Approve the 2016 Pay Equity Compliance Report—Human Resources Approved f) Acknowledge Resignation Fire Department—Human Resources Acknowledged g) Acknowledge Resignation Fire Department—Human Resources Acknowledged h) Appointment Recommendation Liquor Operations—Human Resources Approved i) Approve Seasonal Hiring—Human Resources Approved j) Approve Billiards and Coin Operated Gaming Device Licenses for Farmington Billiards—Community Development Approved k) Approve Bills -Finance Approved REGULAR AGENDA 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Building Maintenance Study Approved 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN �oEEARMi� City of armington s Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 �r.,,FRO" . www.cifamington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Police Chief Brian Lindquist SUBJECT: Adopt a Resolution Accepting a Donation to the Farmington Police Department-Police DATE: January 17,2017 INTRODUCTION Members of the Farmington Business Association presented the Farmington Police Department with a donation of$5,250.00 for the updating and replacing of medical response kits for police vehicles. DISCUSSION Several months ago, The Farmington Business Association inquired about making a donation to help further the police department with their mission of serving the community. Several ideas were discussed and updating and enhancing the officers ability to respond to medicals was chosen. A funding campaign through the FBA was conducted and a total of$5,250 was raised. This amount is considerably larger than what is required and the police department will work in conjunction with the FBA to determine the use of the remaining funds. BUDGET IMPACT N/A ACTION REQUESTED Approve the resolution accepting the donation of$5,250 from the Farmington Business Association to the Farmington Police Department. ATTACHMENTS: Type Description D Cover Memo Resolution Acceptin Donation RESOLUTION NO. R2-17 ACCEPT DONATION OF$5,250.00 FROM THE FARMINGTON BUSINESS ASSOCIATION TO THE FARMINGTON POLICE DEPARTMENT Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington, Minnesota,was held in the Council Chambers of said city on the 17th day of January, 2017 at 7:00 p.m. Members Present: Larson, Bartholomay, Craig, Donnelly, Pitcher Members Absent:None Member Bartholomay introduced and Member Craig seconded the following: WHEREAS, a donation of$5,250 was received from the Farmington Business Association to the Farmington Police Department; and, WHEREAS, the donation was made for the purpose of providing updated first aid equipment to police cars for the Farmington Police Department; and, WHEREAS, the donation will be set aside in the Farmington Police Department's Capital Improvement Fund until such time the equipment is purchased; and, WHEREAS, it is required by State Statute that the donation be formally accepted; and, WHEREAS, it is in the best interest of the city to accept the donation. NOW,THEREFORE,BE IT RESOLVED that the city of Farmington hereby accepts with gratitude the generous donation of$5,250 from the Farmington Business Association to the Farmington Police Department,which will be used in the future to replace and update first aid equipment. This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of January, 2017. Mayor Attested to the 'c day of January, 2017. OW. 11 City Administrator SEAL iiitkRiii City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 '-n.4MOO' www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the January 3, 2017 City Council Meeting-Administration DATE: January 17, 2017 INTRODUCTION Attached for your review are the minutes from the January 3, 2017 city council meeting. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the minutes from the January 3,2017 city council meeting. ATTACHMENTS: Type Description 0 Backup Material January 3, 2017 City Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING JANUARY 3,2017 1. Call to Order City Administrator McKnight called the meeting to order at 7:01 p.m. The city administrator administered the oath of office to Mayor Todd Larson, Councilmember Terry Donnelly and Councilmember Robyn Craig. 2. Pledge of Allegiance The boy scouts led those in attendance in the pledge of allegiance. 3. Roll Call Present-Larson, Craig, Pitcher, Bartholomay and Donnelly Absent-None Staff Present-Administrator McKnight, Finance Director Hanson,Community Development Director Kienberger, Human Resources Director Wendlandt, Municipal Services Director Reiten, Fire Chief Larsen,Administrative Assistant Muller and Attorney Monge. 4. Agenda Motion by Bartholomay,second by Donnelly,to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations None 6. Citizen Comments a) Response to Mr. Ellsworth Hoeppner 7. Consent Agenda Motion by Bartholomay,second by Pitcher,to approve the consent agenda: a) Approve Minutes of the December 19, 2016 City Council Meeting-Administration b) Annual Report City Council, Boards and Commissions Attendance-Administration January 3,2017 Minutes -1- c) Approve Lighting Service Contract Termination-Municipal Services d) Approve Purchase of Aerial Bucket Truck-Municipal Services e) Appointment Recommendation in Public Works/Engineering-Human Resources f) Approve Seasonal Hiring-Human Resources g) Approve Dakota County Sentenced to Service Contract-Engineering h) Approve Bills-Finance APIF, motion carried. 8. Public Hearings a) On Sale and Sunday Liquor License for Las Enchiladas Mayor Larson opened the public hearing. Administrative Assistant Muller presented the on-sale and Sunday liquor license application for Las Enchiladas. Mr. Edgar Garcia has submitted the required license fees and application for an on-sale liquor license and on-sale Sunday liquor license for Las Enchiladas, located at 18500 Pilot Knob Road Suite A. The application and required documentation have been reviewed and approved by the police department. No one in attendance desired to speak at the public hearing. Motion by Donnelly,second by Bartholomay,to close the public hearing. APIF, motion carried. Motion by Bartholomay,second by Craig,to approve an on-sale liquor license and an on-sale Sunday liquor license for Las Enchiladas located at 18500 Pilot Knob Road Suite A. APIF, motion carried. Brandon and Edgar Garcia thanked the city council for the license approval and shared information about their restaurant. They welcomed all residents to come out and see what they offer. 9. Award of Contract None 10. Petitions, Requests and Communications None 11. Unfinished Business None January 3,2017 Minutes -2- 12. New Business a) Annual Organizational Matters Motion by Bartholomay,second by Pitcher,to approve annual organizational matters for 2017 as follows- 10a(1)-That Councilmember Bartholomay be designated as Acting Mayor from January 3, 2017 through December 31,2017. 10a(2)-That the Farmington Independent be designated as the official publication from January 3, 2017 through December 31, 2017. 10a(3)-Continue the agreement for legal services with Campbell Knutson,Joel Jamnik as city attorney for 2017. 10a(4)-That Anchor Bank of Farmington; Morgan Stanley; Oppenheimer&Co., Inc.; RBC Capital Markets, Roundbank of Farmington and Wells Fargo Securities be designated as the official depositories from January 3, 2017 through December 31, 2017. 10a(5)-That all sworn personnel in the Farmington Police Department be designated as process servers for calendar year 2017. 10a(6)-Approve a $1,000,000 faithful performance bond for the city clerk. 10a(7)-Ordinance No. 2016-720 establishing fees and charges for licenses and permits for 2017 was adopted on October 17, 2016. 10a(8)-Appointments to boards and commissions will be made at the January 17, 2017 city council meeting. 10a(9)-Appoint Mayor Larson and Councilmember Pitcher to serve on the Economic Development Authority. 10a(10)-Appoint Councilmember Craig as the primary and Councilmember Larson as the alternate representative to the ALF Ambulance Board. 10a(11)-Appoint Councilmember Bartholomay to serve as the director and Mayor Larson to serve as the Alternate Director to the Dakota Communications Center Board of Directors through December 31,2018. 10a(12)-Appoint Mayor Larson as the city representative to the CEEF Committee. January 3,2017 Minutes -3- 10a(13)-Appoint Councilmember Pitcher,City Administrator David McKnight and a planning commission member to the Farmington/Empire Planning Advisory Committee. 10a(14)-Appoint Mayor Larson, City Administrator David McKnight and a planning commission member to the Farmington/Castle Rock Discussion Group. 10a(15)-Appoint Councilmember Donnelly, City Administrator David McKnight and a planning commission member to the Eureka/Farmington Planning Advisory Committee. 10a(16)-Appoint Councilmembers Donnelly and Pitcher to the MUSA Review Committee. 10a(17)-Staff recommends eliminating appointments to the Ice for Tigers Committee. 10a(18)-Appoint Mayor Larson and Donnelly to the Liquor Operations Committee. 10a(19)-Appoint Councilmembers Craig and Donnelly to the Farmington Intergovernmental Committee. 10a(20)-Appoint Brenda Wendlandt as director and Jim Constantineau as alternate to LOGIS for 2017. 10a(21)-Appoint by resolution R1-2017 City Administrator David McKnight as the responsible authority for data practices and Brenda Wendlandt as compliance officer and Brian Lindquist as responsible authority for law enforcement for 2017. 10a(22)-Approve the city council by-laws as presented. 10a(23)-Approve the city council policies as presented. APIF, motion carried. 13. City Council Roundtable Donnelly-Welcomed Councilmember Craig and thanked the voters for the opportunity to serve another term on the city council. Bartholomay-Welcomed Councilmember Craig. Pitcher-Reminded residents of the VFW steak fry scheduled for January 21, 2017 that will benefit the Rambling River Center. Craig-Encouraged residents to visit the new Dollar and Up store. McKnight-Welcomed Councilmember Craig on behalf of the city staff. January 3,2017 Minutes -4- Hanson-Shared information on the new online utility billing system payment options that will be available on January 18, 2017. Kienberger-A ribbon cutting will be held at Las Enchiladas on January 13,2017 at 11:00 a.m. Larson-Thanked the boy scouts for attending the meeting,welcomed Councilmember Craig, shared information on an upcoming park master planning open house and encouraged residents to shop local. Adjourn Motion by Bartholomay,second by Pitcher,to adjourn the meeting at 7:38 p.m. APIF, motion carried. Respectfully Submitted David McKnight, City Administrator January 3,2017 Minutes -5- 41141% City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 ' .,, POO- _ www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the January 9,2017 City Council Work Session-Administration DATE: January 17, 2017 INTRODUCTION Attached for your review are the minutes from the January 9, 2017 city council work session. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the minutes from the January 9,2017 city council work session. ATTACHMENTS: Type Description Backup Material January 9, 2017 City Council Work Session Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES WORK SESSION JANUARY 9,2017 Mayor Larson called the work session to order at 5:00 p.m. Roll Call Present-Larson, Donnelly, Bartholomay, Bonar, and Pitcher Staff Present-Administrator McKnight Agenda Mayor Larson declared the agenda to be approved. City Administrator Update Administrator McKnight presented an update on a number of items including: 1. Building Maintenance Study 2. County space study timelines and potential use of city hall space 3. Downtown liquor store lease . 4. Hy-Vee update 5. Sunday liquor sales Board and Commission Interviews The city council interviewed candidates for open board and commission seats Adjourn Mayor Larson adjourned the meeting at 7:15 p.m. Respectfully Submitted David McKnight, City Administrator January 9,2017 Work Session Minutes -1- 4E14M4, City of Farmington • 4 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 1..APRO.- . www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Approve Appointments to Boards and Commissions-City Council DATE: January 17, 2017 INTRODUCTION The city council interviewed applicants for appointment to various boards and commissions. DISCUSSION The city council is recommending the following applicants be appointed to various boards and commissions: Term New Appointment Planning Commission 2/1/17— 1/31/19 Dirk Rotty 2/1/17— 1/31/19 Lydia Bjorge Rambling River Center Advisory Board 2/1/17— 1/31/20 Blanche Reichert 2/1/17— 1/31/20 Pennie Page Water Board 2/1/17— 1/31/20 Stephen Gassert Economic Development Authority 2/1/17— 12/31/20 Jake Cordes BUDGET IMPACT Commission members are paid a stipend for meetings attended. ACTION REQUESTED City council by-laws state that commission appointments shall be made at the second regular meeting of the year. Therefore,the action requested is to approve the appointments to the various boards and commissions for the above stated terms. „1,11 RM4 City of Farmington ,„1,114 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 a` .,,pool www.cifarmington.rtm.us TO: Mayor, Councilmembers and City Administrator FROM: Brian Lindquist,Police Chief SUBJECT: Adopt Resolution Authorizing Agreement with Minnesota Task Force One Urban Search and Rescue Program-Police DATE: January 17,2017 INTRODUCTION In 2003, Dakota County and eleven cities signed a joint powers agreement and formed the Dakota County Domestic Preparedness Committee(DCDPC). The Committee assisted in the development of a Special Operations Team(SOT)to respond to the unique rescue demands of a weapon of mass destruction incident or a large-scale disaster. The SOT is comprised of employees from the county and all eleven cities with members from fire, law enforcement, and emergency medical services. The SOT has responded to incidents involving hazardous materials and technical rescues at locations throughout the county. In 2004,the Dakota County Special Operations Team was selected by the State of Minnesota Department of Public Safety,Division of Homeland Security and Emergency Management(MNHSEM)to be one of five teams that would form the basis of the Minnesota Task Force One Urban Search and Rescue(MN-TF1) program. Participation in this statewide program was complimentary to the County Special Operations Team as it provided additional funding for training and equipment,which allowed the team to significantly enhance their response capabilities. Members of MN-TF1 are trained in all aspects of technical rescue, including rope rescue, confined space rescue,trench collapse rescue and structural collapse rescue. In addition, they are trained in various search techniques,hazardous materials, and advanced medical care. On July 2, 2012,the city council authorized the execution of an agreement R-2712 to allow city personnel to participate in the MN-TF1 program. As the MN-TF1 program continued to evolve,it was recognized that the original joint powers agreement signed in 2012 had several limitations that prevented two of the original five teams from executing the agreement. Understanding the detrimental effects to the MN-TF1 program if two of the teams were required to withdraw due to the current JPA language, a workgroup was established to propose amendments to the JPA. The workgroup was successful in crafting a new JPA that was acceptable to the legal counsel of all five teams. As a result of the amendments, for city personnel to continue participation in this established program,the city council must approve Addendum A of the WA,which is the Sponsoring Agency Agreement. Addendum A takes the place of the city's previous participation in the Joint Powers Agreement for Minnesota Task Force One. The updated JPA maintains a provision for the cities in Dakota County to collectively select a representative for the MN TF-1 Board that was included in the original joint powers agreement. DISCUSSION There are two primary benefits to the city of continuing participation in MN-TF 1. The first is access to funding provided to MN-TF1 by the State as outlined in the fiscal impact section below. The second is liability protections provided through participation on MN-TF1 by the State of Minnesota. MN HSEM has entered into a memorandum of understanding with MN-TF1. The memorandum provides for liability and workers' compensation coverage if members of MN-TF1 are activated as a Specialized Emergency Response Team under MN Stat. Sec. 12.351 during an emergency. Liabilities while responding as members of the DCSOT remain as defined the DCDPC joint powers agreement. Addendum A of the attached joint powers agreement for Minnesota Task Force One Urban Search and Rescue Team is the Sponsoring Agency Agreement between MN-TF1 and city. This agreement has been reviewed and approved as to form by city legal counseL BUDGET IMPACT The costs associated with the on-going support of personnel on MN-TF1 continue to be included in the budget;there would be no expected changes to the budget due to this agreement. If the city council would choose not to continue supporting city personnel on M N-TF1,the city would need to develop our own response resources and work with the DCDPC for all of the incident types we are currently relying on MN-TF1 to respond to,which would be an expensive endeavor. MN-TF1 is wholly funded through grant funds. Participants and Sponsoring Agencies are not obligated under this agreement to fund the MN-TF1 in any other fashion without an amendment to the agreement. MN-TF1 historically received funding through the Homeland Security Grant Program through MN HSE M.This funding was used for the initial establishment of the M N-TF1 teams and to support on-going training and equipment needs. MN-TF1 has worked with the State of Minnesota to establish a more stable funding stream through the Minnesota Fire Safety Account. The Minnesota Board of Firefighter Training and Education that administers the Minnesota Fire Safety Account has allocated$500,000 annually for the activities on MN-TF-1. ACTION REQUESTED Make a motion to approve the resolution to execute Addendum A- Sponsoring Agency Agreement between Minnesota Task Force One Urban Search and Rescue Team and the City of Farmington. Attachment: 1) Addendum A-Sponsoring Agency Agreement between Minnesota Task Force One Urban Search and Rescue Team and City of Farmington for the Joint Powers Agreement for Minnesota Task Force One Urban Search and Rescue Team. 2) Resolution R-2712 Approving Sponsoring Agency Agreement between Minnesota Task Force One Urban Search and Rescue Team and City of Farmington. ATTACHMENTS: Type Description © Cover Memo Joint Powers Agreement a Cover Memo Resolution d Cover Memo Resolution R-2712 Joint Powers Agreement For Minnesota Task Force One Urban Search and Rescue Team This Joint Powers Agreement ("Agreement") is by and among the Cities of Minneapolis, St. Paul, Rochester, Edina, and the County of Dakota, all political subdivisions under the laws of the State of Minnesota (collectively referred as Participants). This Agreement supersedes all prior Joint Powers Agreements for Minnesota Task Force One by the same group of municipal corporations and the County of Dakota. This Agreement is made pursuant to the authority conferred upon the Participants by Minn. Stat. §471.59. The Participants to this Agreement are all "governmental units" as defined by Minnesota Statute §471.59, Subdivision 1. 1.0 GENERAL PURPOSE. The purpose of this Agreement is to establish the Minnesota Task Force One Urban Search and Rescue Team for the purpose of establishing,training, equipping, maintaining and deploying Minnesota Task Force One to incidentOnside'-and-'o'utside the State of Minnesota as may be requested by a local agency or othl?'rurnt of government pursuant to Minnesota Statute §§12.33, 12.331, 12.351, 192.89, or'192.91.' m� 4' 5 1 kt{�-I i5 2.0 DEFINITIONS. ; In addition to the standard definitioRs-foundFR �in,#he National.dncident Management System (2008 and as amended from time to time);'the!fo_llowing definjtioris-Apply to this Agreement. 2.1 "Minnesota Task Force One Urban Search and Rescue Team (referred to herein as 'MN-TF1') - The collective resources of Minneapolis, St. Paul, Edina, Rochester and the County of Dakota, governed by a Board of Directors as described herein, who provide response to incident activities pursuant to this Agreement. 2.3 "Team Member"-A trained and qualified person, as designated and approved by the Board, who is employed by, contracted to, or volunteering with a Participant or a Sponsoring Agency approved by the Board, as described below, who is or may be available to be activated to support incident response activities pursuant to this Agreement. 2.4 "Board"-The Board of Directors of MN-TF1 established by this Agreement. 2.5 "Director" -A member of the Board of Directors, or as other qualified as defined under this Agreement, who is employed by, contracted to, or volunteering with the Cities of Minneapolis, St. Paul, Edina, and Rochester, or Dakota County and is appointed by them to serve on the Board of Directors. MN-TF1 JPA [Rev 11/03/16] Page 1 2.6 "Participant" —Any governmental unit as defined by Minnesota Statute §471.59, Subdivision 1, which is a signatory to this Agreement, including: the Cities of Minneapolis, St. Paul, Rochester, Edina, and the County of Dakota. 2.7 "Sponsoring Agency"—Any agency, not a party to this Agreement, that allows one or more of it employees, contractors or volunteers to be a Team Member. All requests to become a Sponsoring Agency shall be reviewed and either accepted or denied by the Board. If approved, the new agency shall sign the 'Sponsoring Agency Agreement' attached hereto as Addendum A. All Sponsoring Agencies must execute the Sponsoring Agency Agreement and comply with all of the obligations imposed upon a Sponsoring Agency by that Agreement and this Joint Powers Agreement. 2.8 "Program Manager's Group (PMG)"—A working group advisory to the Board that provides recommendations on all aspects of the team, including, but not limited to: planning, operations, training, logistics, administration and finance. At least one, but no more than two representatives shall be appointed to the PMG by the Director of their respective agency and shall have taken the FEMA equivalent Structural Collapse Technician Training, and all other applicable pre-requisite training as determined by the Board. 2.9 "Task Force Administrator .:A7erp,ployee of a Participant who meets the qualifications as established bYthe,�Board _selected by the Board, serves at the direction of the Board, and performs-executivelduties assigned by the Board. MN- TF1 shall reimburse the ParticiParitiyirthg.firoe and expenses incurred by the Participant for providing an emp6oyee fo,perforrrl the duties of Administrator up to a maximum amount determined,by dation of the ard. A person serving in the role of Administrator remains an employee-of the p,Bearticipant and is not an employee of MN-TF1. -kLit 3.0 PARTICIPANTS. 3.1 Status: No change in governmental boundaries, structure, organizational status or. character shall affect the eligibility of any Participant to be represented on the Board as long as such Participant continues to exist as a separate political subdivision. 3:2 Right to Withhold Assets: A Participant or Sponsoring Agency may decline some or all requested asset deployments if conditions within the borders of the Participant or Sponsoring Agency require retention of assets. 3.3 Responsibility for Employees: All persons engaged in the work to be performed on behalf of a Participant or Sponsoring Agency under this Agreement are not employees of any other Participant or Sponsoring Agency for any purpose, including worker's compensation and other claims that may or might arise out of the employment context on behalf of the employees. A Participant or Sponsoring Agency shall not be responsible for the acts or omissions of another Participant's or Sponsoring Agency's employees or agents while engaged in any of the work performed under this Agreement. Each Participant and Sponsoring Agency is responsible for injuries to or death of its own employees and agents while performing work under this Agreement. Each Participant and Sponsoring Agency will maintain workers' compensation MN-TF1 JPA [Rev 11/03/16] Page 2 insurance or self-insurance coverage, covering its own employees while they are providing services under this Agreement. Each Participant and Sponsoring Agency waives the right to bring legal action against any other Participant or Sponsoring Agency for any workers' compensation benefits paid to its own employees or volunteers or their dependents, even if the injuries were caused wholly or partially by the negligence of any other Participant or Sponsoring Agency or their respective officers, employees, or volunteers. Should any portion of this section conflict with the provisions of the laws under which MN-TF1 is activated, the terms of the applicable laws will control! 3.4 Emergency Management Assistance Compact EMAC: Any Participant or Sponsoring Agency with employees or volunteers engaged as a member of MN- TF1 and deployed as part of an EMAC request are afforded all the protections and coverage as stated in Minn. Stat. §192.89, and retains all stated protections and coverage while engaged as part of an EMAC request. 3.5 State Specialized Emergency Response Team Activation: Any Participant or Sponsoring Agency with employees or volunteers engaged as a member of MN- TF1 and activated by the state director of Homeland Security and Emergency Management as a Specialized Emergency Response Team are afforded all the protections and coverage as stated„inWinn,,.Stat.,_§12.351, and retains all stated protections and coverage while deiAo ed l'as,:par}�Piffhis activation. 4.0 BOARD OF DIRECTORS. f1y7 ,e Boarcd of Directors which consists of seven 4.1 Directors. MN-TF1 shall be governed by a �_, ➢�, Directors including one Director from3each-of,Minneapolis, St. Paul, Edina, Rochester and Dakota County, one Director represOnting,a[I-of the,Dakota County cities participating as Sponsoring Agencies, and one Diirect6iyegresenr ,,tin,g all other Sponsoring Agencies. Any Director may designate a member of-his/leeragency or group of agencies to attend a meeting of the Board. The Dakota County cities participating as Sponsoring Agencies shall collectively select one representative to serve as the Director for the Dakota County cities and notify the chair of the Board of the person selected. Similarly, all other Sponsoring Agencies shall collectively select one representative to serve as the Director for all Sponsoring Agencies not located within Dakota County and notify the chair of the Board of the person selected. 4.2 Compensation. Directors shall serve without compensation from the MN-TF1 or the Board. This shall not prevent a Participant or Sponsoring Agency from providing compensation to a Director for serving on the Board. 4.3 Director Term. Each Director appointed by a Participant or Sponsoring Agency group shall serve until replaced, or until the Director ceases to be an employee or volunteer of the appointing entity. MN-TF1 JPA [Rev 11/03/16] Page 3 5.0 VOTING/QUORUM 5.1 Voting. The Board Chair shall be notified in writing in advance of each meeting of an alternate representative from a Participant or Sponsoring Agency group, if that alternative representative is to have voting authority at the meeting. 5.1 Quorum.A majority of all of the Directors (4) shall constitute a quorum. A simple majority vote of the Directors present at a meeting with a valid quorum shall be required for the Board to take action, unless otherwise provided in this Agreement or by law. 6.0 BOARD OFFICERS AND ELECTIONS 6.1 Officers. The officers of the Board shall be a Chair and Vice-Chair. 6.2 Elections.At its first meeting, the Board shall elect a Chair and Vice-Chair. Each officer will serve a two-year term, ending on December 31. Officers elected to partial or unexpired terms shall serve out the partial term but must then stand for election with the other officers for the following term. 6.3 Vacancies.An officer shall be elected-r;n,the same manner as above to fill out an unexpired term of any office whichbdeomesov rit' 6.4 Other Officers. The Board may_elget,or_appoint such other officers as it deems necessary to conduct its meetings a1nHd �affairs--- n s " ALS 7.0 MEETINGS. Laib .. ' t 'uF 7.1 Annual Meeting. The Board ah4Ilmeet_at,least-yanually, with the date as determined by the Board Chair after consultin6uviihqh4i6t6gr-firectors. 7.2 Call. Meetings of the Board may be called by the Chair or upon the request of any four Directors. Directors shall receive at least three day's notice of all meetings 7.3 Open Meeting/Data Practices. The MN-TF1 shall comply with data practices and open meeting laws which are applicable to the Participants and Sponsoring Agencies. 8.0 POWERS OF THE BOARD. The powers of the Board include, but are not limited to,those enumerated in this section. 8.1 Program Managers Group. The PMG shall provide recommendations and assist the Board in the response, training and equipping, and deployment and recovery of MN-TF1 assets, as stipulated below. 8.1.1 Response. Prepare, adopt, and implement a plan to provide MN-TF1 response according to the terms and conditions herein. MN-TF1 JPA [Rev 11/03/16] Page 4 • 8.1.2 Training and Equipping. Establish standard procedures, as well as train, equip, maintain, and govern the day-to-day organization and operation of MN-TF1. 8.1.3 Deployment and Recovery. Provide for the deployment and recovery of MN-TF1 assets to incidents as may be requested by other governmental units, or other established procedures, approved verbally or by proxy, by the Board. 8.1.4 Purchasing. Purchase apparatus, equipment, protective gear and goods and services, as established herein, as necessary for the performance of MN-TF1. 8.2 Budget. The Board shall approve an annual budget for MN-TF1. 8.3 Insurance. The Board may contract for or purchase such insurance as the Board deems necessary for the protection of the Board, Participants, Sponsoring Agencies and its property. At a minimum the Board shall maintain liability coverage for the actions of the Board with a limit of coverage equal to or greater than the liability limits under Minn. Stat. Ch. 466. The Board shall also obtain tail coverage following termination of the Agreement to cover the statute of limitations period during which a claim could be made against the Board. Any insurance obtained shall name each Participant and Sponsoring Agency as a covered party. 8.4 Contracts, Consultants, Expenses-anJd=Expenditures.The Board may make contracts, employ consultants,i_Ou'Eexpenses and,rna_ke expenditures necessary and incidental to the effectuation of its°p Eurposes and powers. 8.5 Audits. The Board shall cause rq be--made-an ahnual audit of the books and accounts of the Board and shall make and file=a report to th'e'"Participants and Sponsoring Agencies at least once each year. Strict accouptability,of and report of all receipts and disbursements shall be made.; �� 1r _.. µ ryg : Lx�l$ r I.`•I g2 . �J'E ,4°fl[I,l,.• 8.6 Committees. The Board may apjoint�stioh=committees as it deems necessary to exercise the powers of the Board in accordance with by-laws adopted by the Board and as allowed by law. 8.7 Lawful Powers and By-Laws. The Board may exercise all other lawful powers necessary and incidental to the implementation of the purposes and powers set forth herein, including, without limitation, the adoption of by-laws to govern the functioning of the Board, provided that no by-law or action of the Board shall be contrary to the terms of this Agreement. 9.0 FINANCE. 9.1 No Bonding Authority. The joint powers board created by this Agreement is not authorized and does not possess the power to issue bonds or obligations pursuant to Minn. Stat. §471.59, subd. 11. 9.2 Funding. MN-TF1 is funded through Federal and State appropriations. Participants and Sponsoring Agencies are not obligated under this Agreement to fund MN-TF1 in any other fashion without an amendment to this Agreement as described herein. MN-TF1 may MN-TF1 JPA [Rev 11/03/16] Page 5 accept funds, services and goods from non-governmental agencies, specifically for the non- profit operation of MN-TF1. 9.3 Internal Audits. The Board's books, reports and records shall be available for and open to inspection by its Participants and Sponsoring Agencies at all reasonable times, but shall be subject to review at least annually, as stipulated above. 9.4 External Audits. The Board's records shall be available for inspection by the public pursuant to Minnesota Statutes, Chapter 13. 9.5 Disbursements. MN-TF1 may make disbursements from public funds to carry out the purposes of this agreement. 9.6 Fiscal Agent. The Board shall designate one Participant, with that Party's consent, to serve as the Fiscal Agent for MN-TF1. Funds may be disbursed by that Fiscal Agent, provided the method of disbursement shall agree as far as practicable with the method provided by law for the disbursement of funds by the parties to the Agreement. 9.7 Purchasing. Contracts let and purchases made under this Agreement shall conform to the requirements applicable to contracts and purchases of the Fiscal Agent. 9.8 Accountability. The Fiscal Alien isliall riatrit ih accountability of all funds and report on all receipts and disburseme iti u 9.9 Distribution of Property. LI In the event any Participant withdraws from_this Agrepment as provided for herein or by law, any property acquired by the witbdrawing,Participant that was purchased by the Fiscal Agent of MN-TF1 after July 1, 2015,will.ibe'returnedito''MN-TF1 and distributed to the remaining Participants based ori stere.decisionsof the'''�^ o'ard of Directors. In the event of Termination of the Agreement as -tcv dec fory herein fdr bylaw, anyproperty acquired as 9 p _ _ � . p p Y cq the result of such joint or cooperative exercise of powers after July 1, 2015 shall remain the property of the Participant to which the Board of Directors has assigned the property. Participants agree to follow any applicable grant or other contractual obligations, or, if none, pursuant to Participants property disposal procedures after termination of this Agreement. Any surplus money shall be distributed on a pro rata basis to the Participants. Property acquired by Participants and Sponsoring Agencies prior to participating in MN-TF1 shall remain the property of the Participant or Sponsoring Agency. 10.0 INDEMNIFICATION. The Board shall defend, indemnify and hold harmless the Participants and Sponsoring Agencies and any Team Members against all claims, losses, liability, suits,judgments, costs and expenses by reason of the action or inaction of the Board. This agreement to indemnify and hold harmless does not constitute a waiver by any Participant or Sponsoring Agency of the limitations on liability provided under Minnesota Statutes, Chapter 466 or§3.736 or a waiver of any available immunities or defenses. To the fullest extent permitted by law, actions by the Participants and Sponsoring Agencies pursuant to this Agreement are intended to be and shall MN-TF1 JPA [Rev 11/03/16] Page 6 be construed as a "cooperative activity," and it is the intent of the Participants and Sponsoring Agencies that they shall be deemed a "single governmental unit"for the purposes of liability, all as set forth in Minnesota Statutes, §471.59, subd. 1 a(a); provided further that for purposes of that statute, each Participant and Sponsoring Agency expressly declines responsibility for the acts or omissions of any other Participant, Sponsoring Agency and Team Member from another Participant or Sponsoring Agency. Any excess or uninsured liability shall be borne equally by each Participant, excluding the liability of any individual officer, employee, or agent which arises from his or her own malfeasance, willful neglect of duty, or bad faith. Nothing herein shall be construed to provide insurance coverage or indemnification to an officer, employee or volunteer of any member for any act or omission for which the officer, employee or volunteer is guilty of malfeasance in office, willful neglect of duty, or bad faith. 11.0 EXECUTION, DURATION AND AUTO-CONTINUATION 11.1 Execution. This Agreement shall be considered in effect and executed on the last date of signature from all of the (five) Participants 11.2 Duration. This Agreement shall-remaininfull; o'rce and effect for 10 years from the date of execution. E,log d rn I 11.3 Auto-Continuation. If not specific 'lly, amended, this Agreement will automatically renew for additional one-year terms until amended or:terminated by the Participants. -Jr 12.0 RECORDKEEPING AND FILIAIC ':, u°p', - ^_ 12.1 Joint Powers Agreement. The gried=Ag''"reernent, along with a certified copy of the resolution authorizing the Agreement, shall be filed with the Office of the Commissioner of the Minnesota Department of Public Safety. 12.2 Standard Record Keeping and Filing. All official records of MN-TF1 shall be kept and maintained by the designated Fiscal Agent for retention and auditing as described herein. 13.0 AMENDMENTS. This Agreement may be amended only by the unanimous agreement of all the (five) Participants, acting by and through their governing bodies. 14.0 WITHDRAWAL, CONTINUING ORGANIZATION AND TERMINATION. 14.1 Withdrawal Notification. Any Participant shall have the right to withdraw from this Agreement (MN-TF1) in the following manner: MN-TF1 JPA [Rev 11/03/16] Page 7 14.1.1 Notice. Notice of intent to withdraw shall be given in writing to the Chair of the Board, declaring intent to withdraw from MN-TF1, effective on a specified date which shall not be less than ninety (90) days from the date of notice, and shall be hand- delivered or sent certified mail such that the Chair of the Board receives said notice not less than ninety (90) days before the effective date with withdrawal. 14.1.2 Approval. Upon receipt of the notice of withdrawal, the Chair of the Board shall call a meeting as provided in Section 7 of this Agreement for the purpose of reviewing the impact of a Participant withdrawal on MN-TF1. 14.2 Continuing Organization. Notwithstanding the Participant's authority to withdraw, this Agreement and MN-TF1 shall continue in force until all remaining Participants mutually agree to terminate this Agreement. 14.3 Termination. The Office of the Commissioner of the Minnesota Department of Public Safety shall be notified in writing, not less than ninety (90) days from the effective date of termination of this Agreement. The Board shall continue to exist for the limited purpose of settling its affairs, disposing of its property and surplus monies, and discharging any debts, liabilities or other obligations of MN-TF1 that require formal severance. 15.0 CAPTIONS. Zjiy r F —1 r 'aA , r1,0A4 The captions of this Agreement are for.co venience and reference only; they in no way define, limit, or describe the scope or intent of tillgr-eernent- qv, t nr 16.0 SEVERABILITY.• The provisions of this Agreement areederable_�Ifeany�seotion, paragraph, subdivision, sentence, clause, or phrase of the Agreement:s_hsld i{© tie contrary to law, rule, or regulation having the force and effect of law, such decision shall not affect the remaining portions of this Agreement. 17.0 COUNTERPARTS. This Agreement shall not be executed in any number of counterparts, without express approval by the Board under established Amendment procedures herein. Unless specifically delegated, the Chair of the Board shall maintain copies of the document to and ensure its availability to all Participants. 18.0 CONSTRUCTION. Each provision of this Agreement has been reviewed and negotiated, and represents the combined work product of all Participants hereto. No presumption or other rules of construction that would interpret the provisions of this Agreement in favor of, or against each Participant preparing the same, shall be applicable in connection with the construction or interpretation of any of the provision of this Agreement. MN-TF1 JPA [Rev 11/03/16] Page 8 19.0 GOVERNING LAW. This Agreement and the rights of the Participants and Sponsoring Agencies shall be governed by and construed in accordance with the laws of the State of Minnesota. 20.0 ENTIRE AGREEMENT. The entire agreement between the Participants hereto is contained in this Agreement, and this Agreement supersedes all of their previous understandings and agreements, written and oral, with respect to the subject matter of this Agreement. IN WITNESS WHEREOF-the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute 471.59. tka ;' MN-TF1 JPA [Rev 11/03/16] Page 9 Execution Page For the Joint Powers Agreement For Minnesota Task Force One Urban Search and Rescue Team The party listed below has read,agreed to and executed this Agreement on the date indicated. This agreement is in effect for 10 years from date of execution, as described herein. City of Minneapolis By: • John Fruetel,Fire Chief r9Lz i: �� Date: z..rr iZ _ ti P _ - mQ3 r_` rr9� MN-TF1 JPA [Rev 11/03/16] Page 10 City of Saint Paul By: Title: Fire Chief Date: By: Title: City Attorney Date: By: Title: Director of Financial Services Date: By: Ft h Lc- Title: Mayor b - dY � Date: MN-TF1 JPA [Rev 11/03/16] Page 11 City of Edina By: Tom Schmitz,Fire Chief Date: taarri- MN-TF1 JPA [Rev 11/03/16] Page 12 CITY OF ROCHESTER, a Minnesota municipal corporation BY ITS MAYOR ATTEST: ITS CLERK STATE OF MINNESOTA) )SS COUNTY OF OLMSTED) The foregoing instrument was acknowledged before me this day of ,2016, by Ardell F:Bretie=and-1a oniS.Reeves,the Mayor and City Clerk,respectively,of the City of Rochester, a',MinneSotainunicipal corporation,for and on behalf of the corporation. 014 ` _12, Notary Public MN-TF1 JPA [Rev 11/03/16] Page 13 County of Dakota By: Nancy Schouweiler County Board Chair Date: Approved as to Form Assistant County Attorney Date KS14-316 Task Force 1 JPA Rev 11-3-1617-.----,/ , c—, 4 ;:ti p 9 S m kFF: j 'C4 � _ _ C, c !I btkr,';''.. app 2 41 MN-TF1 JPA [Rev 11/03/16] Page 14 ADDENDUM A Sponsoring Agency Agreement between Minnesota Task Force One Urban Search and Rescue Team And The City of Farmington For Minnesota Task Force One Urban Search and Rescue Team Participation The parties to this Agreement are the Minnesota Task Force One Urban Search and Rescue Team, a joint powers entity of municipal corporations within the State of Minnesota (referred to herein as `MN-TF1') and The City of Farmington, a Municipality of the State of Minnesota(referred to herein as `Sponsoring Agency'). 1. Purpose. The purpose of thisrag'reenme t-=rsa=tbr,eiiable the Sponsoring Agency to assign one or more of its employe0Tor'yolunteers,as,-a,TOazn;Member to MN-TF1 and to enable the MN-TF1 to accept such enapiloyee _and volunteers as participants, on the terms and conditions stated herein. Tea .LI embers;' for purposes of this Agreement, includes firefighters, licensed peace officers,i'emergericy�m.edical technicians, building inspectors, h public works employees, public aath-Arbike s lnibrmation technology workers, among others. Whenever the term "employee",.or"employees appears in the Agreement, the term includes employees and voAlwnteers of a Sponsoring Agency unless stated otherwise. 2. Term. This Agreement shall be in effect as of the date that it is executed by both parties and shall remain in effect indefinitely or until either party terminates the Agreement pursuant to Section 6. 3. Assignment of Employees. a. Assignment. The Sponsoring Agency may assign its employees to the Task Force, only with the consent of MN-TF1, which consent may be withdrawn by MN-TF1 at any time, and in accordance with the procedures of MN-TF1. Employees so assigned remain employees or volunteers of the Sponsoring Agency and are not employees of MN-TF1. When MN-TF1 is providing assistance to a party of MN-TF1, Sponsoring Agency shall compensate its employees just as if they were performing the duties within and for the Sponsoring Agency. b. Workers' Compensation. Sponsoring Agency shall be responsible for injuries to or death of its own employees and shall maintain workers' compensation coverage or self-insurance coverage, covering its own employees and volunteers MN-TF1 JPA [Rev 11/03/16] Page 15 while they are providing assistance as a member of the MN-TF1. The Sponsoring Agency waives its right to commence legal action against the MN-TF1 or any of its members for any workers' compensation benefits paid to its employees or their dependents, even if the injuries were caused wholly or partially by the negligence of the MN TF-1 or any of the members thereof. c. Damage to Equipment. The Sponsoring Agency shall be responsible for damage to or loss of its own equipment occurring during training or deployment of the MN-TF 1. The Sponsoring Agency waives the right to commence legal action against MN-TF1 or any of the members for any damages to or loss of its equipment, even if the damages or losses were caused by the negligence of MN- TF1 or any member thereof. d. Liability. For purposes of the Minnesota Municipal Tort Liability Act (Minn. Stat. Ch. 466), employees or volunteers assigned by the Sponsoring Agency to the Task Force are employees of Sponsoring Agency. The Sponsoring Agency agrees to defend, indemnify and hold harmless MN-TF1 and any of the members thereof against any claims brought or actions filed against MN-TF1 or any of the members thereof or any officer employee or agent thereof for injury to, death of, or damage to the propert j�ii ari=y`thir .person or persons, arising from the action or omission of its'employees or volunteers while providing assistance as a member of the MN-T111„.,._LiJnder no circumstances shall the Sponsoring Agency be required to pay on b�li4lf,of itself and MN-TF1 and any of the members thereof any amounts inAxce's-of ihe'limits of liability established in Mimi. Stat. Ch. 466 applicable to an .L4 n one� entity. e'limits of liability for MN-TF1, any of its members and the Sponsoring Agency`may not be added together to determine the maximum amount tliabilit fon anyo th;m. e. Costs. Sponsoring Agencies are not entitled to reimbursement by MN-TF1 or any member thereof of its costs incurred in connection with activities undertaken pursuant to this agreement, except for its costs which are reimbursable pursuant to policies established by the Board of Directors of MN-TF1. MN-TF1 may voluntarily reimburse other costs to the extent that grant funds are available. 4. MN-TF1. a. Consent. MN-TF1 hereby consents to the assignment by Sponsoring Agency of its employees or volunteers to participate on the MN-TF1, on the condition that the Sponsoring Agency and its employees or volunteers comply with all applicable MN-TF1 policies and procedures. MN-TF1 hereby reserves the right, at any time it deems appropriate, to withdraw its consent provided hereunder and terminate this Agreement for any reason. b. Charges. MN-TF1 agrees to remit to the Sponsoring Agency any funds that it receives with respect to services provided by the Sponsoring Agency while participating on the MN-TF1, to the same extent as if the Sponsoring Agency MN-TF1 JPA [Rev 11/03/16] Page 16 were a party to said MN-TF1 Joint Powers Agreement. Except as provided in this Section 4(b),MN-TF1 shall have no obligation to reimburse any costs incurred by Sponsoring Agency for assigning its employees and volunteers to participate on the MN-TF1. 5. Sponsoring Agency. By executing this Agreement Sponsoring Agency agrees to comply with all terms of the Joint Powers Agreement for Minnesota Task Force One Urban Search and Rescue Team that apply to sponsoring agencies. Sponsoring Agency acknowledges that the Indemnification and Liability provisions of Section 10 of the MN FT-1 Joint Powers Agreement also apply to Sponsoring Agency. 6. Miscellaneous. a. Notices. Notices required pursuant to this agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a modification of this Agreement: Sponsoring Agency: Farmington Police Department MN-TF1: 19500 Municipal Drive ariirig top `MNI S'5,024 A party providing writte '-LQtice of mten{ to terminate this Agreement shall also provide such notice to the Fi aa1--Agent ofcthe MN-TF1, each Participant entity of the Minnesota Task For4 a' � .`ne L�rba�;fSearch and Rescue Team Joint Powers n � Agreement, and to the Office 'of the Dakota County Attorney, Civil Division, 1560 Highway 55,hast ng�s, esotay 5-;5}033: b. Termination. Either party may-terminate this agreement without cause upon thirty days' written notice to the other. On the effective date of termination the entity executing this Agreement shall no longer be a Sponsoring Agency of MN-TF1. c. Effect of Termination. Termination of this Agreement shall not discharge any liability, responsibility or other right of either party which arises from the performance of or failure to adequately perform the terms of this Agreement prior to the effective date of termination. d. Amendments. This Agreement may be amended only in writing and upon the consent of the governing bodies of the parties. e. Records, accounts, reports. The books and records of the Sponsoring Agency related to participation as a Sponsoring Agency shall be subject to the provisions of Minn. Stat. Ch. 13 and Minn. Stat. § 16B.06, subd.4. f. Severability. The provisions of this Agreement are deemed severable. If any part of this Agreement is rendered void, invalid or unenforceable, such rendering shall MN-TF1 JPA [Rev 11/03/16] Page 17 not affect the validity and enforceability of the remainder of this Agreement unless the part or parts that are void, invalid or unenforceable shall substantially impair the value of the entire Agreement with respect to either party. In Witness Whereof, the parties have executed this Agreement on the dates indicated below. Minnesota Task Force One Urban Search and Rescue Team The City of Farmington By: !v By: 0.1-1--;-- 4/e3(-011 Print Name: Todd Larson Print Name: David McKnight Title: Mayor Title: City Administrator/Clerk Date: January 17,2017 _r:-(Date p : January 17,2017 j} Approved as to form: r Assistant County Attorney Data E{y 9 .!r i9 KS14-316 MN Task Force One Sponsoring Agency Agreement ikev'-T=7.'=03 2036 MN-TF1 JPA [Rev 11/03/16] Page 18 RESOLUTION R3-17 RESOLUTION APPROVING SPONSORING AGENCY AGREEMENT BETWEEN MINNESOTA TASK FORCE ONE URBAN SEARCH AND RESCUE TEAM AND CITY OF FARMINGTON Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington,Minnesota, was held in the Council Chambers of said city on the 17th day of January 2017 at 7:00 p.m. Members Present: Larson, Bartholomay, Craig, Donnelly, Pitcher Members Absent: None Member Bartholomay introduced and Member Pitcher seconded the following: WHEREAS, the Council supports efforts to be better prepared for any potential disasters/emergencies in the city and Dakota County; and WHEREAS, Farmington is a member of the Dakota County Domestic Preparedness Committee joint powers entity that supports the Dakota County Special Operations Team that provides response capabilities in the event of structural collapses and other technical rescues in Dakota County and through an approval process to other neighboring communities: and WHEREAS,the Dakota County Special Operations Team is one of five teams identified by the State of Minnesota Department of Public Safety, Division of Homeland Security and Emergency Management(MN HSEM)to host a structural collapse team to respond to structural collapses and other technical rescues along with the cities of Minneapolis, St. Paul, Edina and Rochester and partially supported by HSEM to develop an equipment cache and roster trained personnel able to respond in the event of structural collapses and other technical rescues; and WHEREAS, MN HSEM has required the formalization of the Minnesota Structural Collapse/Technical Rescue MN-TF1 Organization(MN-TF1)joint powers entity in order to streamline funding, ensure better coordination of training and equipment purchases and to enable the State to designate the members of the MN-TF1 as a Specialized Emergency Response Team under MN Stat. Sec. 12.351 to provide liability and workers' compensation coverage during a State activation. WHEREAS, on January 17, 2017 the City Council authorized the execution of an agreement with the Minnesota Task Force One organization for the city of Farmington's participation in the program; and WHEREAS, the original agreement has been amended to allow the participation of the five charter teams of the Minnesota Task Force One program; and WHEREAS, the City Council desires to maintain city of Farmington personnel on the Minnesota Task Force One Urban Search and Rescue Team through a Sponsoring Agency Agreement with the Minnesota Task Force One Urban Search and Rescue Team that takes the place of the city's previous participation in the Joint Powers Agreement for Minnesota Task Force One. NOW,THEREFORE,BE IT RESOLVED the City Council approves executing the Sponsoring Agency Agreement between Minnesota Task Force One Urban Search and Rescue Team and the city of Farmington. This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of January 2017. ayor Attested to the X044 day of January 2017. R.,e,, Admimstrator SEAL RESOLUTION NO R27-12 EXECUTE THE MINNESOTA STRUCTURAL COLLAPSE/TECHNICAL RESCUE TASK FORCE ORGANIZATION JOINT POWERS AGREEMENT BY AND AMONG THE METROPOLITAN CITIES OF SAINT PAUL,MINNEAPOLIS,EDINA AND ROCHESTER,THE COUNTY OF DAKOTA AND OTHER PARTICIPATING GOVERNMENTAL UNITS Pursuant to due call and notice thereof, a regular meeting of the City Council of Farmington, Minnesota, was held in the Council Chambers of said City on the 2"d day of July, 2012 at 7:00 p.m. Members Present: Larson,Bartholomay,Donnelly,Fogarty,May Members Absent: None Member Fogarty introduced and Member May seconded the following: WHEREAS, the City of Farmington desires to improve preparedness efforts and to assist other local agencies to be better prepared for any potential disasters and emergencies in Dakota County; and WHEREAS, the City of Farmington is a member of the Dakota County Domestic Preparedness Committee joint powers entity that supports the Dakota County Special Operations Team that provides response capabilities in the event of structural collapses and other technical rescues in Dakota County and through an approval process to other neighboring communities;and WHEREAS,the Dakota County Special Operations Team is one of five teams identified by the State of Minnesota Department of Public Safety, Division of Homeland security and Emergency Management (HSEM) to host a structural collapse team to respond to structural collapses and other technical rescues along with the Cities of Minneapolis, St. Paul, Edina and Rochester and partially supported by HSEM to develop an equipment cache and roster trained personnel able to respond in the event of structural collapses and other technical rescues;and WHEREAS, HSEM would like to formalize the Minnesota Structural Collapse/Technical Rescue Task Force Organization (Task Force) in order to streamline funding, ensure better coordination of training and equipment purchases and to enable the State to designate the members of the Task Force as a Specialized Emergency Response Team under MN Stat. Sec. 12.351 to provide liability and workers' compensation coverage during a State activation;and WHEREAS, the City of Farmington is eligible to join the Minnesota Structural Collapse/Technical Rescue Task Force Organization (Task Force) as a participating governmental unit. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the City of Farmington to execute the Minnesota Structural Collapse/Technical Rescue Task Force Organization Joint Powers Agreement by and among the metropolitan cities of Saint Paul, Minneapolis, Edina and Rochester, the County of Dakota and other participating governmental units, substantially as presented to the Farmington City Council, subject to approval by the City Attorney as to form; and, BE IT FURTHER RESOLVED, by the Mayor and City Council of the City of Farmington to hereby appoint Police Chief Brian Lindquist to represent the interests of the City of Farmington as a participating governmental unit of the Minnesota Structural Collapse/Technical Rescue Task Force Organization for the term of June 19,2012 through January 31,2013. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2m1 day of July,2012. Mayor Attested to this 3 ` day of July,2012. Ottitt) mu City Administr or SEAL • *,0411kRifit,.., City of Farmington 430 Third Street o Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 d' www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Approve the 2016 Pay Equity Compliance Report-Human Resources DATE: January 17, 2017 INTRODUCTION The State of Minnesota Management and Budget Pay Equity Office(IvHvIB)requires the city to develop a compliance report,which measures compliance with state pay equity laws. MMB has developed a software program for local units of governments to use in measuring pay equity compliance. This program uses statistical analysis, including T Tests and underpayment ratios, to measure the degree of compliance or noncompliance, as the case may be, in pay equity. DISCUSSION The city's analysis,utilizing the above-mentioned software, indicates that the city has passed the Pay Equity Compliance Test. Test results,using 2016 salary ranges, indicate that the city has attained an Underpayment Ratio of 80%which is exactly at the 80%needed for compliance in pay equity. Briefly,the underpayment ratio is simply the percentage resulting from the number of male jobs,as a percentage, divided by the number of female jobs, as a percentage,below the predicted pay line or plotted regression line. This ratio tries to measure the relative balance between male and female classes below the predicted pay line. If more female jobs are below the predicted pay line as compared to male jobs below the predicted pay line,the ratio decreases. The lower the ratio, the higher the pay inequity for female classes as compared to male classes. If more male jobs are recorded as below the predicted pay line than female classes,the underpayment ratio suggests a more favorable equity relationship for female classes. This report simply measures the pay equity outcomes associated with the city's comparable worth system.A job value system is the main component of an organization's pay equity program and is typically evaluated separately by the local jurisdiction. BUDGET IMPACT NA ACTION REQUESTED Approve the Pay Equity Compliance Report and authorize staff to submit the Pay Equity Implementation Report to Minnesota Management and Budget Pay Equity Office by January 31, 2017. ATTACHMENTS: Type Description D Backup Material Compliance Report D Backup Material Implementation Form Compliance Report Jurisdiction: Farmington Report Year: 2017 CaSe:1- Private(Jur Only) Contact: Name Title Phone Email Brenda Human 651-280- bwendiandt@cifarmington.mn.us Wendlandt Resources Dire 6806 The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity Report data. Parts II, III and IV give you the test results. For more detail on each test, refer to the guidebook. I. GENERALJOBCLASSINFORMATION Male Female Balanced All Job Classes Classes Classes Classes # Job Classes 30 12 1 43 # Employees 66 20 8 94 Avg.Max Monthly Pay Per Employee 6,267.89 5,339.05 5,729.34 II. STATISTICAL ANALYSIS TEST A. UNDERPAYMENT RATIO = so.00 * Male Classes Female Classes a. # at or above Predicted Pay 12 3 b. # Below Predicted Pay 18 9 c. TOTAL 30 12 d. % Below Predicted Pay (b divided by 60.00 75.00 c = d) *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B.T-test Results Degrees of Freedom (DF) Value of T= 2.574 =84 a. Avg.diff.in pay from predicted pay for male jobs =$12 b. Avg.diff.in pay from predicted pay for female jobs = ($66) 1/2 III. SALARY RANGE TEST = 89.11% (Result is A divided by B) A. Avg.# of years to max salary for male jobs = 13.37 B. Avg.# of years to max salary for female jobs = 15.00 IV. EXCEPTIONAL SERVICE PAY TEST=o.00%(Result is B divided by A) A. % of male classes receiving ESP 13.33 * B. % of female classes receiving ESP o.00 *(If 20% or less, test result will be 0.00) 2/2 1/9/2017 Pay Equity-Case Maintenance Minnesota Pay Equity Management System - Farmington(17-No Submission) Home Utilities Go To Log Out Part A: Jurisdiction Identification Jurisdiction: Farmington Jurisdiction Type: CITY-City 430 Third Street Farmington Contact: Name Title Phone Email Brenda Wendlandt Human Resources Dire 651-280-6806 bwendlandt@ci.farmington.mn.us Part B: Official Verification 1.The job evaluation system used 3. An official notice has been posted at: measured skill, effort responsibility City Hall and working conditions and the same (prominent location) (*less than 60 system was used for all classes of characters) employees. The system used was: informing employees that the Pay Consultant's System (specify) " equity Implementation Report has been filed and is available to Describe:(*less than 240 characters) employees upon request. A copy of Decision Band Method the notice has been sent to each exclusive representative, if any, and also to the public library. ,; The report was approved by: City Council 2. Health Insurance benefits for male (governing body) (*less than 60 and female classes of comparable characters) value have been evaluated and Todd Larson There is no difference ♦ and female dasses are (chief elected official)(*less than 60 not at a disadvantage. characters) Mayor 1 (title) (*less than 60 characters) o Checking this box indicates the Part C: Total Payroll following: $6,650,550 - 1 is the annual payroll • signature of chief elected official for the calendar year just ended • approval by governing body • all information is complete and accurate, December 31. and • all employees over which the jurisdiction has final budgetary authority are included Sign&Submit Return to Test Results https://mn.gov/PayEquity/CaseMtn.aspx 1/2 o�' Ep►R i� City of Farmington p 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 .,,no, www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Acknowledge Resignation Fire Department-Human Resources DATE: January 17, 2017 INTRODUCTION The city has received notice that Mr. Shawn Peters has resigned from his position as fire fighter effective December 31, 2016. DISCUSSION The Human Resources Office received notification that Mr. Shawn Peters has resigned from his position as fire fighter. Mr Peters has been employed with the city since February of 2016. The city appreciates his commitment to the organization and wishes him well in his future endeavors. BUDGET IMPACT NA ACTION REQUESTED Acknowledge the resignation of Mr. Shawn Peters effective December 31, 2016. �410111/46, City of Farmington p 430 Third Street 'I Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 .4 www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Acknowledge Resignation Fire Department-Human Resources DATE: January 17, 2017 INTRODUCTION The city has received notice that Mr. Dan Moulin has resigned from his position as fire fighter effective January 3,2017. DISCUSSION The Human Resources Office received notification that Mr. Dan Moulin has resigned from his position as fire fighter. Mr. Moulin has been employed with the city since March of 2010. The city appreciates his commitment to the organization and wishes him well in his future endeavors. BUDGET IMPACT NA ACTION REQUESTED Acknowledge the resignation of Mr. Dan Moulin effective January 3,2017. 40114944, City of Farmington w s 430 Third Street kW1 Farmington,Minnesota / 651.280.6800 -Fax 651.280.6899 ' .,, " www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Appointment Recommendation Liquor Operations-Human Resources DATE: January 17, 2017 INTRODUCTION The recruitment and selection process for the appointment of a full-time liquor clerk, to fill the vacant position,has been completed. DISCUSSION Upon the retirement of a full-time liquor clerk, staff decided to post the position internally. This decision was made because we were aware of at least one qualified employee that was interested in the position. After a thorough review by Liquor Operations and Human Resources Department, a contingent offer of employment has been made to Mark Flies, subject to ratification by the city council. Mr. Flies is currently a part-time liquor clerk with the city and meets the qualifications for this position. BUDGET IMPACT Mr. Flies' starting salary will be$16.40 per hour which is step 1 of the salary range(Salary range:$16.40- $20.50 per hour). Funding for this position is authorized in the 2017 budget. ACTION REQUESTED Approve the appointment of Mark Flies effective on January 18, 2017. C10i4t� City of Farmington z 430 Third Street i Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 ,,mod www.cifarmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Approve Seasonal Hiring-Human Resouces DATE: January 17,2017 INTRODUCTION The recruitment and selection process for the appointment of Autumn Brule as a warming house attendant has been completed. DISCUSSION After a thorough review by the Parks and Recreation Department and the Human Resources Department, a contingent offer of employment has been made to Autumn Brute, subject to a background check,pre- employment drug test and ratification by city council. Ms. Brule's hourly rate is $9.00 which is step 1 of the warming house attendant salary range. BUDGET IMPACT This position is included in the Park and Recreation budget. ACTION REQUESTED By motion approve the appointment of Autumn Brule as a seasonal warming house attendant. itiARH4 City of Farmington Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 4.4 paw" www.cifartnington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Approve Billiards and Coin Operated Gaming Device Licenses for Farmington Billiards-Community Development DATE: January 17, 2017 INTRODUCTION Per city code the city council has the authority to approve billiards and coin operated gaming device licenses. DISCUSSION Mr. Jeff Wallis has submitted the required license fees and applications for a Billiards License and a Coin Operated Gaming Device License for Farmington Billiards, located at 933 8th Street. The application and required documentation have been reviewed and approved by the police department. BUDGET IMPACT The fees collected are included in the revenue estimates of the 2017 budget. ACTION REQUESTED Approve a Billiards License and Coin Operated Gaming Device License for Farmington Billiards at 933 8th Street. t�o�Fp►R,y� City of Farmington �, 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 ' .,,,,, www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Approve Bills-Finance DATE: January 17, 2017 INTRODUCTION Attached are the December 29, 2016 through January 11, 2017 check payments and December 2016 automatic payments for your consideration. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the attached bills. 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N N N N n N FS ti H b H ti ti ti N ti - 0 ' o o ,-, o o 0 0 a C 0 O i N y^ N0 M 00 otl EnP r s a N N N N N N I� O co 00 00 00 00 co co co 0 {+ � Q o 0 0 0 0 0 0 0 0 0 0 co 0 0 0 N OO O O O O p 0 0 O 0 O 0 0 d Q O O O O O O O O O O O O O O M U V1 V1 h VI V1 N V1 Y1 VI Yf Vl ..n c. Y1 b b 0 b l0 b l0 1/40 l0 b l0 b 00 Cr 0 O O 0 0 0 O O 0 O O O O O h 0 L W W W W W W W W W WW W W W a a El E p E p E E 01 a a a a a a a a a a a a a s d Q s 4 00 0 u� U o v 0 a z z z z M M M M E3 1 q y 01 �} {ANN �} �{ E. o I 000 b 10 N 0 g g g g l0 y r~1I N N N N N N N N ON N NO N O O O O O b O 0 O b 0 O o O 4. � V1 h h VI h V1 Vl h N Vl Vl i43 PI l0 l0 1/40‘n 1/40'n b 1/40" b b b b o 'd co l0 SO a ., O 0 tl z Z _ ti b O hCs1 SO SO SC) SO SO SO ep '[tel ,7, .M+ O O 0 co 0 0 N o m 0 a o< .+ `" N on {{n�� a.a. b G Vi Vim' O o V o o Oho Q ti R ti on Q h 4 Q 0 5 ..i N Vl Vl Vl Vt Vl po'l -, pDI {(Ca l ppA ti ppp...,,, d' ppW..., P 0 O o �Q O o O pOH O N r/1 (/l VJ N cif V] vl .-� oo l0 .N. 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City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 -.A fid°_ www.cifarmington.mn.us TO: Mayor, Councihnembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Building Maintenance Study DATE: January 17, 2017 INTRODUCTION The city council has been discussing a potential building maintenance study over the past year. The purpose of this type of study is to gain an understanding on the short and long term maintenance needs of our city facilities. DISCUSSION Over the past few years the city council has.spent considerable time developing capital improvement plans for a number of areas including street projects,vehicles,trail maintenance, etc. The city council has also discussed the issue of building maintenance, the funding necessary to perform these projects and how all of these pieces fit together into the 2030 financial plan that is being developed. The city has over$30 million dollars in insured building value including city hall, the police station,two fire stations, the Rambling River Center, central maintenance facility, Schmitz-Maki Arena, the swimming pool, First Street Garage and the main water tower. These buildings range in age from nine years old to 49 years old. The city council and city staff have discussed the need for both a plan for eventual small and large scale investment back into our facilities and how to fund this issue. At a recent work session you agreed that we need some outside help to develop a building maintenance plan. With that in mind I recently received two quotes for this type of study. The low quote was from Wold Architects for$11,000 plus reimbursable expenses estimated to be around $500. This study will provide us with a roadmap for the work that will need to be done in the future so we can than develop a plan on how to fund this investment. I have attached the quote submitted by Wold along with their approach to this type of study. BUDGET IMPACT The proposed cost of the study is $11,000 plus reimbursable expenses that are estimated to be around$500. ACTION REQUESTED Review the attached information and ask any questions you may have. Once your questions are answered a motion should be made to approve the quote of$11,000 plus reimburables from Wold Architects for a building maintenance study of city facilities. ATTACHMENTS: Type Description © Backup Material Wold Architects Proposal October 25,2016 Dave McKnight,City Administrator City of Farmington 'i W I 9 430 Third Street Farmington,Minnesota 55024 Re: Assessment of City Facilities Commission No.9999 Dear Dave: It was a pleasure meeting with you the other day to discuss your thoughts on an evaluation of your facilities with the goal of having a comprehensive report that you can use as a planning tool for small and large scale maintenance expenses. With our existing knowledge of many of your facilities,we are in a good position to help you with this. From our discussion and the appraisal report you shared,we would be looking at the following facilities: • Fire Station#1 on Denmark 10,334 sq.ft. • Fire Station#2 on Pilot Knob 10,702 sq.ft. • Senior Center in Downtown 12,602 sq.ft • Ice Arena on Spruce St. 33,682 sq.ft. • Pool&Service Building on Heritage Way 2,018 sq.ft. • Water Tower on Municipal Drive • Police Station on Municipal Drive 14,817 sq.ft. • Maintenance Facility on Municipal Drive 43,589 sq.ft. • City Hall in Downtown 43,609 sq.ft. • Maintenance Garage on First St. 5.200 sq.ft. Total 176,553 sq.ft. Given our familiarity with many of your buildings,our efforts in evaluating some these sites would be greatly reduced,but I think it would be important to interview maintenance staff and determine if there are any maintenance concerns. Scope of Work: • Review of existing documentation on all facilities. • Tour each site with architectural,mechanical and electrical engineers. • In the case of Fire Station#2,we would have our structural engineer provide recommendations on the wall panel that is settling. • Document findings and collaborate with City staff on priorities. • Publish final maintenance plan that can be used as a tool for future planning. • Wold Architects and Engineers PLANNERS 332 MVllnnesota Street,Suite W2000 ARCHITECTS Saint Paul,MN 55101 woldae.com 1 651 227 7773 ENGINEERS Letter to Dave McKnight Page 2 Wol • Typically,we would anticipate a fee of$.09/sq.ft.to cover our efforts and those of our consultants. We value the previous work we have done for the City and would discount our fees for the buildings we were involved with to$.05/sq.ft.and$.09/sq.ft.for the remaining facilities. Utilizing this fee structure,we would request a fixed fee of$11,000 for our efforts. Reimbursable expenses would be in addition to this fixed fee,but are expected to be minimal and are estimated to be around$500. Should subsurface testing be needed for Fire Station No.2,that work would be outside this agreement,but we would solicit quotes from qualified testing companies on your behalf. I have included a short brochure outlining our assessment process. We look forward to working with you on this important project. Please call me if you have questions. Sincerely, Wold Architects and Engineers John McNamara I AIA,LEED AP Partner cc: Matt Mooney,Wold Architects&Engineers t 4 { ,/ J �i, r a i 114 1 , i„..,,, ... :,... . . 1„.., " ....,;...„„„441, " A"- .4 bit. ,1r r!. T !( v jr ii 4 fir �� '•' iii r! •p „=' 1 i 1 __` Ifni 6 _ -- ■IC i _ 111i , 111#1 , ,/ . . . 40 siiy� ,,,,7r,..; • • City of Farmington Assessment of City Facilities October 28, 2016 Wol . Contact Us John McNamara//AIA, LEED AP 332 Minnesota Street Ste W2000 tel 651 227 7773 Partner-in-Charge Saint Paul,MN 55101 tax 651 223 5646 jmcnamara@woldae.com }f �4' ' tx'+rttww Y j :ii Sy4 ".1,f, p ?Y wrY t 3,:;� TTable of Contents 1 %., .k.- -, `. f,f 1 f ' 1. Firm Background and Experience 4 '„ , ih rf . . NJa : r µ ,_ 2. Key Personnel 16 �.t..,;. , '•,,.;. 3. Project Approach 21 i1 IP I1 ab ;.. • ( ( � �.`_i T ' ( t#i;y.,, c3A rrr 'S, ../), ',' sir ••,',I t44, •,•‘. ,i. 7.r..341:frifk,5 .• 4...' ... ., F .. • ';' .... ,....„ , - . , ..„ 4.0, .. 11 40 . •,,,/- - . V i., •-• 3 ..).,,,e." ef . 0. s., FIRM BACKGROuND .• ...,. . ...', ... .,,. . , _.,..., ....„: „,... .,, AND EXPERIENCE 600. .... . . ., . 1 ,..... ... ...... . . ..:,..„. ... . ...... ____ ___ _.-_-..-- -- -------7----------------' '- 4.. . ., . . .. .......,.. .. _...._...__. ,...,„,........ ---":•$'7;- ._._ . ' • 1r 4 . : -- .-117---------_,.!!,' •• - -*' . - - ' I 1 4 .I . ,1 I 111 1, ' , ,...... --. '• .., '. . .' . .. ' I 10o .7...., .-.... • , --:-re-' . '-'"Pt' - : _,.., „ ,.' . 01 ..:41,,..11111::—..- ,...4a1... • . ............... , -. • \ , . \ . . . i .. . FIRM BACKGROUND AND EXPERIENCE Wol Firm Profile Wold Architects and Engineers 332 Minnesota Street,Suite W2000 Saint Paul,MN 55101 ,o„.1� Ir t 651.227.7773 t i� :. ', _t Saint Paul, MN Office f 651.223.5646 4;P le 9 i' {�I��' ''j�t r ,'- WWW.woldae.COrn8 q` t4�. IpaigiNi ti.11•14 `I,I -. " L J iliii' I,,, Y;i ,�iittP Main Contact:John McNamara .'A a � :If - jmcnamara@woldae.com//651.227.7773 tw e ; r �II11111 Ic • OW Year established:1968 1 ., . Legal status:Corporation - e �' ',.' ,' . . 1 • Ownership:Privately Owned �, J > ' Wold specializes in Public Facilities °`�`"`` _ r ` k ' » 25+Minnesota County Clients 1 I g' , 1 �f�� • » 20+Municipalities i 1 :: 1 " 1' t "kV, » 10+State and Federal Agencies » 100+Space Programming Studies About Us Wold Architects and Engineers was established in 1968.Soon after its founding,Wold Staff Counts began to understand and appreciate the nuances of public sector clients.We have developed a deep expertise in not only the projects associated with educational and municipal,county Registered Architects 32 and state governmental projects,but also developed a high-service culture which implores Graduate Architects 99 accountability to the governing elected body and the taxpayers funding the projects. Registered Engineers 9 With client service as a focus,we take a long-term posture of keeping our clients'interests Graduate Engineers 41 as our goal.Because facility issues are multi-disciplinary,we believe the best way to serve Interior Designers 7 your interest is to provide a full-service,holistic approach to address your needs.Our 200+ Administrative Support 30 multi-disciplinary staff provides all of the following services to make sure that we provide an Total 218 unparalleled value to our clients: Services We Offer » Mechanical and Electrical Engineering » Security Analysis » Continuous Post-Occupancy » Color/Material Selection We are proud of all the Follow Through » Sustainable Design roles we play, including » Utility Tracking and Analysis » Cost Estimating and Management not only new facility » Commissioning » Quality Review designer, but also » Long-Range Master Planning » Bidding and Contract Review implementers of deferred » Pre-Design Program and Verification » Best Value Procurement maintenance and as » Space Adequacy Evaluation » Comprehensive Construction planners of long-range » Site and Facility Analysis Administration maintenance. » Interior Design and Space Planning » Project Close Out and Archiving » Schematic Design — » Design Development » Contract Documents City of Farmington//Assessment of City Facilities 4 FIRM BACKGROUND AND EXPERIENCE Wol Relevant Experience Wold Architects and Engineers has been and continues to be dedicated to providing premier Public Sector architecture,engineering, and facility management services.Because of this commitment and focus,we understand completely the needs municipalities to plan for maintenance of their facilities.We have provided very similar services for all clients listed below,resulting in deliverables which have allowed those clients to better plan for and manage their deferred maintenance,asset preservation,and facility management budgets. Client Project Name Client Project Name Big Stone County Big Stone County Study Hill Murray Facility Analysis CAC Building Analysis Holy Family Catholic Schools Facility Assessment Carver County Master Plan-2006 ISD/15 St.Francis Schools Facilily Analysis Cass County Master Plan ISO/16 Spring Lake Park Schools Dist.Fac.Analysis/Planning City of Annandale Facility Analysis ISD#191 Burnsville Public Maintenance Facility Structural City of Farmington Facility Master Planning Schools Analysis City of Golden Valley Facility Analysis ISO/191 Burnsville Public Facility Analysis City of Kimble Facility Analysis Schools City of Lakeville Lakeville Police Study ISD/194 Lakeville Public Schools Facility Study City of New Ulm Public Utilities Facility Analysis ISO 1195 Randolph Public Facility Analysis Schools City of Northfield Public Safety Facility Analysis ISD/197 West Saint Paul Schools District Wide Facility Analysis City of Novi Police Assessment Analysis ISD 1200 Hastings Public Schools Facility Analysis 2008 City of Woodbury Woodbury Master plan ISO 12143 Waterville Schools Waterville Facility Analysis City of Woodstock Public Works Study ISD 12174 Pine River/Backus Facility Analysis/Options Crow Wing County Master Plan Schools Analysis Dakota County Government Center Analysis _ ISO/2310 Sibley East Schools Long Range Planning&Facility Dakota County Technical College Master plan 2000 Analysis Dodge Center Elementary School Facility Analysis ISD 1271 Bloomington Public District Wide Facility Analysis Dodge County Facilities Need Study Phase I Schools Duluth Public Schools Facility Analysis ISO/272 Eden Prairie Schools Facility Inventory Utility Workflow Study First National Bank Lakeville Facility Analysis ISO 1281 Robbinsdale Public Facility Analysis Goodhue County Master plan Schools Grantsburg School District Facility Analysis ISD 1281 Robbinsdale Public Facility Analysis Update 1996 Great Lakes Academy Facility Analysis Schools Harvest States Facility Analysis ISD 1284 Wayzata Public Schools Wayzata Schools Fac Analysis Hennepin County Adult Corrections Facility- ISD#284 Wayzata Public Schools Facility Analysis-Program Facilities Master Planning ISD 12859 Glencoe/Silver Lake Facility Analysis Hennepin County Old Federal Courts Study'The 110 Schools Building' ISD/2859 Glencoe/Silver Lake Long Range Planning Hennepin County Medical Center HCMC Facility Preservation Schools Hennepin Tech College Master Facilities Plan Update ISD/314 Braham Public Schools Districtwide Facility Analysis City of Farmington//Assessment o1 City Facilities 5 Wol. Washington County Facility Condition Assessment WASHINGTON COUNTY, MN In 2013,Washington County selected T." Wold Architects and Engineers to perform a Facility Condition Assessment to assist their Facilities Management Department with the identification,prioritization and implementation of a long term maintenance (i , plan for their buildings. Having just f� I :0. r�(f finished a major building campaign ,�, i i I resulting in two new service centers and a IIIA �` significant expansion and remodeling of i `' their Stillwater Government Center,they were fortunate to have relatively problem free facilities. However,they realized , iJ I j i �� ' that they needed help prioritizing the I ; f f' ' '; maintenance and upgrades to three very II .11 I , ' 1; i l old facilities as well aslannin for the ' P g I _ eventual maintenance needs as all of their -I 1 i recent construction aged. Our assessment included 1,000,000 square feet of buildings and the following facilities: » Historic Courthouse • j" » Government Center/Courthouse .; 0 . » Law Enforcement Center i » Public Works North Shop ___ 6-- » Public Works South Shopa • Cottage Grove Service Center i,: - :• j » Park Grove Library ' ' • Woodbury Service Center . t t » RH Stafford Library ,F�s: li ' 4 • Oakdale Library - - -- \ • Wildwood Library -_� ti » Headwaters Service Center ,i-° - } As part of this process,Wold developed district-wide database to provide a means of cataloguing information for retrieval Reference in various formats to suit future planning Don Theisen, Public Works Director efforts.This database included a report 651.430.4304 which calculates a Facility Condition Index for each building and the county as a whole,allowing the county board to set a threshold for acceptable facility conditions. City of Farmington//Assessment of City Facilities 6 FIRM BACKGROUND AND EXPERIENCE Wol• Anoka County Physical Condition Assessment ANOKA,MN Wold was hired by Anoka County to provide �� '� assistance in reviewing the County's • facilities,assessing their condition, I �,. ��' prioritizing their needs,and developing i 1•11.:ki> iA a fundable plan to address facility VW/�� mai maintenance. Phase I began with assessing their •, ,.. ,..,_._, downtown Anoka campus, including Government Center,Jail,and Courts I "411111.4/141, ,. Facilities. - r & .. w u Phase II analyzed the Rum River Campus ' facilities,Blaine Service Center,and • n, Household Hazard Waste sites. -. "STOP) 1 Phase III analyzed the County's Lino Lakes 1111 I il correctional campus,libraries,highway A C "'''� willWi buildings,medical examiner,Sheriff's petrol _ -. - . station,radio shop,and,most importantly, - allar` "._ 264,000 SF of Parks Facilities ` ......S.a.wnvat.,mwN Size:Phase I,Dec.2011:536,000 SF _ 1 o .. 1 _ _ . L4_�� n .-, .-• Phase II,Oct.2012:430,000 SF _ rCi . 4 it i 's Phase Ill,Mar 2015:644,000 SF f'i ti t „,E461, , L ..mammy., i ii0,.•• errsolt,vmi ' t„„, , J + La'iJ .,rr JZ t b) l G:?�a1 .a.' — �wej .. . ry4 7 4. awl t: .. r This process resulted in ,��r� 1 ) r en) .developingareporttothe � ) 7 °"J board that enabled facilities --s L �"'" —� a • to credibly request that$2.0 �'=°) �h � r.' MM• � { la+j million per year be budgeted __ `- 1 to deferred maintenance I it.) rai E�' .gin 1.46 lCN� jai y� .-,;,r Nis .5I at m i for the next ten years to ----1 J..� ,--C."-1.-=•'- -�- L. keep these facilities in good operating condition. Reference Andrew Dykstra,Director of Facilities Management and Construction 763.323.5385 City of Farmington//Assessment of City Facilities 7 FIRM BACI<GROUND AND EXPERIENCE Wol' Scott County Facility Inventory SHAKOPEE, MN In the summer of 2013,Scott County x: selected Wold to perform a Facility , Inventory of all county owned and - • maintained buildings over the course of »` Miff three months. �: I A team of Wold staff conducted preliminary ..'" -1-- . " °"-.. interviews with facilities,staff, inputted A building into BIM,surveyed every room in 'I :-!Tr - 't t every building and populated our wCAPS • ,` i - - I database with a complete data set of current I . ; ��, facility conditions.We turned over our I - t_ database for Scott County to integrate into their Asset Management Software and are : - -�. L:L_ currently in the process of reviewing and analyzing the data and developing a 10-year maintenance plan to present to the Scott - „ „ , .: County board. .-{ ---_______, Size:580,000 SF r1 110I[ Timeline: Aug.2013 Dec.2013 ,, 1a 110 !' - °, • - ""'' T 1. X41, .44.14 Reference Kathy Davis,Facilities Manager 952.490.8629 City of Farmington//Assessment of City Facilities 8 FIRM BACKGROUND AND EXPERIENCE Wol. Lakeville Public Schools Capital Plan LAKEVILLE, MN In 2008 Independent School District#194, Lakeville Area Schools,commissioned Wold Architects and Engineers to review 17 District facilities totally over 1.9 million SF for physical deficiencies and to assist the District in the preparation of a ten year plan to address District wide deferred maintenance.The report offers an overview as well as an in depth review of the --,_.i Y,k<,. buildings and the areas studied, including kfi in -, _ Overview of Facility Categories _= ri=n, , ,' , -),.I'';,z. , „ „ fr ,- v » Life Cycle Information MI... • ' ilc. .;#1ir!_ : » Prioritization Delineation ! td ii' or 11°ll '`l,4 .;i.. , I � • Two-Year Alternative Facilities Plan » Ten-Year Implementation Plan • Building Ages and Size Each District facility was reviewed through on-site field observations and 1. supplemented by evaluation of existing information and reports during a ten month • € 6,�,'` I i. h �� I period from June 2008 to March 2009. - 1 Interviews were conducted for each facility - yN ,' > with both specific building personnel and District Buildings&Grounds stall. a t' vi —,O, Final issues,plan criteria and costs were ` ti%,;::,: �g:11 developed collaboratively between the le a — _ District and Wold.The report generated t�' is to provide the District with a means of 11.7°491: ~. ' ' .i - 4 Fr , evaluating the physical maintenance from _ ..�._ - -. _. both a two-year funding cycle and ten-year Reference overview scenario. Sara Guyette,Facilities Director As part of this process,a district-wide 952.232.2047 database was developed to provide a means of cataloguing information for retrieval in various formats to suit future planning efforts.This database can be updated and/ or expanded in the future to continue to provide accurate information regarding facilities conditions. Size:1,922,000 SF Timeline:2007(Annual Update) City of Farmington//Assessment of City Facilities 9 FIRM BACI<GROUND AND EXPERIENCE Wol Bloomington Public Schools BLOOMINGTON, MN Bloomington Public Schools asked Wold '.1;, • .'',� ;., • ;, °, ,; , d .• z to help them determine the state of their e ; .,,T, . ; �'J..,.....'0',..4 ' ., facilities,and help understand what capital a ;; �'` ` '� i. i °' improvements should be anticipated. • :. .0 ► ,,,.14711/41!•• h� Slitt.„ ,, + ' The District has made major investments .,r 4:�'; 4.•,.'' �• `fit` 04' �'ax in their facilities over the last 10 years. + S r.�:; '4� K �:� However,there are many building systems ••.%'.V.ti •. y ,k{., �% ¢t,r, . a t that were not replaced as part of those .,'stip kx 04 ' ,c „y . • ;' ~�, projects.These systems tend to be out of ^t sight-out of mind for many. .,',.,_ , i ';' `N F.: 3 ill Our team carefully poured over existing r r:ii s 1,,1 i .! ' , � I t ; _ documents and has observed all of the 1 ' 1 District's 2.2 million square feet of space. ( i - __ _- ...•,........ ”. "''_ The projections indicate that significant x--77 needs exist for deferred maintenance of buildings within the District.Wold is now working with Kraus Anderson to develop strategic projects to remedy the priorities of - . deferred maintenance while meeting annual {a.• , ; q, budget goals of the Board. 1;, .1r '> , '' ,.I t ---;,—.' , iL' w^Z Size:2,267,000 SF , ' §` : ' 1 , w.'. , Timeline: Dec.2010-Oct.2011 ; Reference Mike Berg,Director of Buildings and Grounds 952.806.8766 City of Farmington//Assessment of City Facilities 10 FIRM BACI<GROUND AND EXPERIENCE Wol. Wayzata Public Schools WAYZATA, MN Wayzata Public Schools knew that it had significant needs in deferred maintenance. '--- --_- - - -` C O T----,____, The District was due to receive approval t`TT 7 t✓ — for Alternative Facilities Funding in 1 -, approximately three years.The District commissioned Wold to help them f-" IFNI quantify the scope and nature of deferred maintenance. ' i i r II _�I ! The analysis has identified approximately $100 million in capital needs in the next _ F . 10 years.The District has received their , funding authority in the 2011 legislative session and is now in the process of , .,ii planning for future asset preservation. I Size: 1,660,000 SF - r Timeline:July 2011 -March 2012 r -. �nrAlst o,: :rrU0,0, ,� --7-7:- 'ki, - . Ilk . / le , • . '. `' ________ 01 ■ MI0 I '. i ,,4H AND HOLD TO `\ ENABLE PANEL k, ° ' J o I$ii, ! 1 'i _ ,, Reference Jim Westrum,Executive Director of Finance and Business 763.745.5023 City of Farmington//Assessment of City Facilities 1 1 FIRM BACKGROUND AND EXPERIENCE WoI Elk River Public Schools Facility Inventory ELK RIVER,MN In 2009 Independent School District#728, I Elk River Area Schools,commissioned Wold Architects and Engineers to review 21 ,.i,.. District facilities totally over 2.08 million SF for physical deficiencies and to assist the District in the preparation of a ten year plan to address District wide deferred maintenance.The report offers an overview " - • i . �� . as well as an in depth review of the • = buildings and the areas studied,including '_ ; :+ I -, --- » Overview of Facility Categories i ,.} -- » Life Cycle Information : 111111 » Prioritization Delineation "' » Two-Year Alternative Facilities Plan » Ten-Year Implementation Plan » Building Ages and Size • Energy Analysis ..r- '. —.` �`ifi` I Each District facility is being reviewed . ---t r. through on-site field observations and •'"•"""" , L t . , �__._ supplemented by evaluation of existing 711':":"1"-:14'!"'s.-1.' 1r 1� s '4---information and reports. Interviews are I _ } ,' f '— : abeing conducted for each facility with both t ��;' L � '-�'specific building personnel and District ; . I;i n, ' , -' tBuildings&Grounds staff.Final issues, tri .i 'r� I o -AV ►'plan criteria and costs will be developed r. y i £ Icollaboratively between the District and , Q \�i_'41 -.4 4:,! �� Wold. �b� ---i The final report is to provide the District \ with a means of evaluating the physical Reference maintenance from both a two-year funding Tom Baranick, Director of Operations cycle and a rolling ten-year overview 765.241.3405 scenario. As part of this process,Wold developed district-wide database to provide a means of cataloguing information for retrieval in various formats to suit future planning efforts.This database can be updated and/ or expanded in the future to continue to provide accurate information regarding facilities conditions. Size:2,067,000 SF Timeline: 2009(Updated Annually) City of Farmington/1 Assessment of City Facilities 12 FIRM BACKGROUND AND EXPERIENCE Wol Stillwater Schools Facility Inventory STILLWATER, MN In 2009 Independent School District#834 ( Stillwater Area Schools,commissioned / a Wold Architects and Engineers to review 13 District facilities totally over 1.3 million SF for physical deficiencies and to assist i� f! "'r.;�."fir ,tit 'ce7• ° the District in the preparation of a ten year = r � ;� "'' ' .1 z•1 plan to address District wide deferred ; • i J J 1.1 maintenance.The report offers an overview • » % , , , as well as an in depth review of the . = i� buildings and the areas studied,including. � �I� • » Overview of Facility Categories fes" +m 140 okr » Life Cycle Information » Prioritization Delineation » Two-Year Alternative Facilities Plan N� __---.-- ---_' —s » Ten-Year Implementation Plan » Building Ages and Size » Detailed Equipment Inventory with Maintenance history Each District facility is being reviewed ® ® — through on-site field observations and ® ® MTCN4,LMEEANO SCHOtk supplemented by evaluation of existing I , I information and reports.Interviews are ® ® f® being conducted for each facility with both MEI specific building personnel and District Buildings&Grounds staff.Final issues, Reference plan criteria and costs will be developed Dennis Bloom, Director of Operations collaboratively between the District and 651.351.8379 Wold.The final report generated is to provide the District with a means of evaluating the physical maintenance from both a two-year funding cycle and a rolling ten-year overview scenario. As part of this process,Wold developed district-wide database to provide a means of cataloguing information for retrieval in various formats to suit future planning efforts.This database can be updated and/ or expanded in the future to continue to provide accurate information regarding facilities conditions. Size:1,304,000 SF Timeline: Sept.2009-May 2010 City of Farmington//Assessment of City Facilities 13 FIRM BACKGROUND AND EXPERIENCE Wol Hennepin County Medical Center: Asset Preservation Ten-Year Plan MINNEAPOLIS, MN Hennepin County Medical Center is a complex of seven buildings and over ,'_ 1 million square feet of facilities.Until recently the complex was owned by several entities.Those entities have now joined ! i forces and a campus wide assessment was needed to understand the scope and condition of building and systems. M. _ The County asked Wold to assess and �crf ;a 8 COUOIy ,••, document facility needs.The resulting ,,, document,"Asset Preservation Ten (�gdlCal Center IMledlcal CB i �'deE. , Year Plan 2012-2022," is being used to j;; .�. .,', budget and plan projects for the medical :4'�!* center.The report has been invaluable in convincing decision makers of the .` , ` importance and magnitude of planning for r ,.z and addressing deferred maintenance. _.__'•►' -k. `,4/ � .. Size:1 Million+SF -<•S ., ' Timeline: 2007(Annual Update) ...St* s",.. _ _ , `� 1 , a. -.q µh i+y n.. h }JI d TMS _ -, r 'I \' 1 . HI; :7i4i_:-. T._L:1--.77,i lit ill 'al _- ' Reference Fred Ames,Senior Project Manager 612.873.6538 City of Farmington//Assessment of City Facilities 14 ' ''',. % . •'` "..i'.`• . •.. 1% I , ....,...... ,t ,..........., . ,, .', • 4","' _.... '' " ,, •: -- •• _, --- -4)4, . ,...,,,,- , - - •,',- -t-,zs,.., . 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I 't ‘+ I 1 I I I 111111k:i - 45 4 Pt , _ , .. ,... , . ,. .,. . , ,,. .,. ..__... , i pi ,,. .0. dr- ,, I t.i• - _-...,_ ..... - _ , c , . ...•- • _,,,.„•-• , , • N--c /—"N — ___-__.;'• • "If' I , i ,--r,- . • .... , . • , • . .. , ,--, • v• •- . —_. • ..•••••_, , .... • ti 1 li ••• •-,, , •• . ..... • • i __ . • 1 /.,00, 1,4111114r .4,4, \ i is 1 . , .,......0 f,t7f, — 1 , I 4 ,kif 1 N.' s *r 1/414.' - %\,)*IN, . _ • .::...14 . _ \ , , . -...,,.,-•:4;••,-;,..-..-., - , 1 i I---"'"-- eit Ar---- •- _ :, ,- *-1,.. — — , KEY PERSONNEL Wol (.., Po S� G 4 oA�sl.A ____\�V Wol John McNamara//AIA,LEED AP Partner-in-Charge I Mike Klass//AIA,LEED AP Project Manager Jonathan Loose//PE,LEED AP Lead Mechanical Engineer Bradley Johannsen//PE,LEED AP Lead Electrical Engineer SUB-CONSULTANTS David Rey//PE Civil Engineering Anderson Johnson Associates Doug Loeffler//LEED AP Cost Estimator Katie Russell//PE Loeffler Construction&Consulting,CERT Structural Engineer BKBM Engineers City of Farmington//Assessment of City Facilities 16 KEY PERSONNEL Wol. • Partner—in—Charge John McNamara//AIA, LEED AP =.' As Partner-in-Charge,John is responsible for governmental facility planning and design projects.He has a great depth of experience in new facility planning.John has special expertise in working with municipal clients e' R to understand their needs for operational objectives while navigating the political environment for municipal facilities,ensuring expectations are met.John brings more than 21 years of experience designing public facilities with Wold to the team,and will provide an excellence in leadership and profess'onal service through his energy • and passion for your success. City o1 Farmington City of Prior Lake • » Campus Master Plan » New Police Station » Police Station » New City Hall EDUCATION » City Hall City of Stillwater Architecture and Engineering » Fire Station No.2 » Police Station Master Plan University of Minnesota City of Minnetonka City of Woodstock » Public Safety Study » Public Works Facility City of Burnsville City of Brooklyn Park Architecture » Police/Fire/City Hall Space Needs Assessment » Police Station Master Plan Saddleback College,CA City of Cottage Grove » Police Station Addition/Remodel » Public Safely/City Hall Facility » Fire Station Master Plan • Fire Station Master Plan City of New Ulm City of Alexandria » City Hall Remodeling » New Police Station City of Hutchinson City of Lakeville » Hutchinson Area Transportation Service X. Police Dept.Space Needs Analysis » City Hall • New Police Station » Community Event Center City of Faribautt City of Owatonna » New Police Station » Historic Fire Station » Fire Station Study » Fire Station Renovation Project Manager Michael Klass//LEED AP i‘..,'.0•44-4'7:*, i '""` Michael brings 30 years of experience focused on educational facilities.His trained viewpoint will ensure a • s, h ? " comprehensive approach is taken to assess the existing conditions of all facilities within the City of Farmington ``` w . Michael is a long-standing associate of the firm and a leader in our quality control process.As a highly yi1—., experienced Project Manager for Wold,Michael is responsible for the daily management of team resources to • n provide you a quality project guaranteed to be on time and on budget. City of Brooklyn Park Dakota County » Fire Station Master Plan » Administration Addition/Renovalicns ,` » Operations and Maintenance Addition and » Law Enforcement Center Renovation McLeod County EDUCATION » Police Station Remodel » Jail Addition and Renovation Bachelor of Arts-Architecture City of Burnsville Yellow Medicine County University of Minnesota » Space Needs Assessment » New Justice Center City of Cottage Grove Ramsey County • New Public Safety/City Hall » Courthouse/Saint Paul City Hall City of Richfield Scott County » Community Center Upgrades » Facility Inventory » Ice Arena Locker Room Addition Yellow Medicine County » Municipal Liquor Store Renovation » New Justice Center » New City Hall,Fire,and Police Station Winona County » Law Enforcement Center Remodeling City of Farmington//Assessment of City Facilities 17 KEY PERSONNEL Wol Lead Mechanical Engineer Jonathan Loose//PE, LEED AP tank;, Jonathan works closely with his clients to understand their needs and expectations to develop a wide range of infrastructure solutions.Jonathan works with Weld's staff to ensure 4, ,� .,.,: ` + solutions are technically correct and documented with a high standard of quality. ► Berrien County Scott County » Sheriff's Department Study » Courthouse Remodeling City of Royal Oak » Government Center Boiler Upgrades » City Hall Renovations » Government Center Remodeling Dakota Comity » Jail and Annex Demolition » Northern Service Center » Jail/LEC HVAC Analysis Jackson County State of Minnesota » 1962 Building HVAC Upgrades » Centennial Office Building Pre-Design EDUCATION Meeker County » Cooling Tower Improvements Bachelor of Science- » Master Plan » Replacement of Air Handling Units and Mechanical Engineering Ramsey County Chilled Water Piping Valparaiso University » New 911 Waseca County » Facility Assessment » Space Needs and Courthouse Analysis Lead Electrical Engineer Bradley Johannsen, PE, LEED AP BD+C As the Electrical Engineer,Bradley Johannsen has a robust knowledge of quality electrical systems and will guarantee an uninterrupted service delivery through efficient and reliable power systems.Bradley's experience in the public sector gives him a broad understanding of the high level expectations of sustainable,seamless electrical systems design that are flexible and adaptable as well as the detailed requirements of a project such as this. Minneapolis, MN Concession/Computer Room » EOTF Generator City of New Prague McLeod County » ECFE » Courthouse City of Waseca Rice County » Federal Bureau of Prisons » Courthouse Remodel City of Mounds View EDUCATION City of New Ulm » Community Center Bachelor of Science in » City Hall Remodel,Public Utilities Electrical Engineering City of Redwood Falls University of Iowa • Community Center,Commissioning, Benefits of In-House Engineering Wold believes that the key to providing the highest level of service is a coordinated effort between the architect and the mechanical and electrical engineering team.Our in-house engineers provide a multidisciplinary approach to ensure all of your facility needs are addressed. Proactive communication and working towards common goals are essential to any successful team effort. City of Farmington//Assessment of City Facilities 18 KEY PERSONNEL Wol. • Consultants Structural Engineer Katie Russell, PE//BKBM Engineers 111;1. Through Wold's long-standing relationship with BKBM Engineers,Katie provides structural 4t„. ,.'4, engineering services for 90%of Wold's projects.She and BKBM Engineers have developed a 4*' * approaches to creating wind and seismic resistant Public Safety Centers. „ ./ City of Saint Paul Hennepin County /I . i • » 911 Communications Center » Family Justice Center • Dakota County Ramsey County Mx i , » Communications Center » Law Enforcement Center Northern Service Center Washington County » Administration Space Study » 2025 Campus Improvements Civil Engineering • V, I David Rey, PE//Anderson Johnson Associates tt David Rey has been practicing civil engineering in Minnesota since 1994. As part of .' A his project manager responsibilities,he is directly responsible for the development of construction documents,technical specifications,and construction administration.David is proficient at complex site design including grading and drainage plans,traffic flow and routing, infrastructure design,and pedestrian circulation. l 1 Hennepin County Medical Center Building Area Renovation and » ED Triage Renovation Expansion l'i » St.Anthony Clinic » Roosevelt Library Hennepin County » Nokomis Library » Adult Correctional Facility—Main ', Cost Estimating �', � ,------- Doug Loeffler// Loeffler Construction and Consulting _ '...” i, _i Doug remains involved in our projects from start to finish adding a crucial balance ensuring that creative design solutions remain within the client's budget.Wold relies on his services I • even when a CM is responsible contractually for cost estimating. !ii.— ,` ; Dakota County Chaska, MN • � 1 � � t » Dakota County Empire Transportation » Chaska Community Center Expansion °' Facility Remodel Twin Cities, MN ,. Hennepin County » University of Minnesota t , » Hennepin County HSPHD Central Hub Edina, MN = s-'''"••-.. '''_.�. � . si » Hennepin County Juvenile Detention » Countryside Elementary • . `-, :�.' `� x Center for Remodeling City of Farmington//Assessment of City Facilities 19 PROJECT APPROACH Wol a Our Approach to Facility Condition Assessment Areas of Assessment Facility Condition Assessment will give you the tools to establish priorities in a community- involved process.Wold will create a database from which you can establish priorities and EXTERIOR The exterior envelope,roof, build a long-range plan for improvements. ENVELOPE windows,walls,coping and doors. Wold staff will investigate your current facility's physical conditions and deficiencies.From INTERIOR The condition of the interior this information we will determine issues and develop solutions that improve conditions FINISHES spaces and finishes. and eliminate deficiencies,We do this by spending time in your buildings,visiting with the"users"of the facilities and identifying needs and issues.These needs and issues are ACCESSIBILITY Analyzes and addresses prioritized,with your input,costs are assigned and all information is analyzed.The findings the overall handicapped are then compiled into a user-friendly tool on which the City of Farmington can rely to accessibility conformance of the facility develop long-range goals. FIRE/LIFE Explains life safety and code Our 8-step approach to Facility Condition Assessments,outlined further on the following SAFETY deficiencies as discovered page,help achieve your goals efficiently: during field observation. MECHANICAL The existing mechanical STEP 1:Establish format,protocols,and applicable standards SYSTEMS systems/components and their known and discovered STEP 2:Preliminary interviews deficiencies. STEP 3:Field investigations and identify issues ELECTRICAL The existing electrical STEP 4:Analyze issues and solutions SYSTEMS systems/components and their known and discovered STEP 5:Establish priorities deficiencies. Documents the existingSTEP 6:Complete preliminary draft document STRUCTURAL structural elements as STEP 7:Fine-tune report&produce final documents observed by the architectural team. STEP 8:Deliver value added database and refine long-term plan SPECIAL Water proofing,pools, CONSTRUCTION fountains,elevators. CIVIL Trails,parking,outdoor athletic surfaces City of Farmington//Assessment of City Facilities 20 PROJECT APPROACH Wol• Our Approach to Facility Condition Assessment (continued) Wold's understanding and knowledge of many of your facilities brings added value to your process.We can hit the ground running! Wold will help you achieve your Facility Condition Assessment goals in the allotted timeline through the following steps: STEP 1: Establish Format, Protocols&Applicable STEP 4: Analyze Issues&Solutions Standards Review existing construction documents to develop"how and » Develop"user-friendly"format to suit City needs. why"understanding of identified issues. » Identify City base-line assumptions and minimum City standards. » Coordinate as required with in-house architectural,mechanical » Identify all City personnel whose input is required or desired. and electrical staff to fully understand issues. » Identify applicable Building Codes and Standards per jurisdiction » Estimate costs to alleviate/repair/replace as required. as required. » Incorporate existing study information and costs to provide a » Develop list of City"baseline standards"as they pertain to complete analysis. program modifications. STEP 5:Establish Priorities STEP 2: Preliminary Interviews » Work to establish priorities and criteria for your priority levels. » Identify all City personnel whose input is required or desired. » Identify any particular areas of concern(high priority items). » Interview all required City staff by Wold in-house Architectural, » Review estimated costs and identify cost effective solutions. Mechanical,Electrical,and Interior Design staff to identify any known user issues. STEP 6: Complete Preliminary Draft Document » Obtain all existing facility construction documents. » Incorporate comments and priorities. » Obtain information relating to existing materials,warranties, „ Revisit any identified issues as needed. equipment age,maintenance plans and schedules. » Obtain asbestos reports,roofing reports,test&balance reports, » Provide review period as needed for thorough review by all etc.for incorporation into assessment. individual user entities. » Review any current plans for renovation(s)/addition(s) » Review all existing studies. STEP 7: Fine-Tune Report& Produce Final Documents » Complete documents are per approved City standards, STEP 3:Rolling Field Investigations& Identify Issues incorporate all issues identified by Wold and/or your staff,and » Tour all facilities by Wold Architectural,Mechanical and Electrical estimate required expenditures in a prioritized manner. staff to identify all deficiencies of all systems from structural through mechanical&electrical. STEP 8:Deliver Value Added Database and Refine Long- » Review identified issues as required with maintenance staff to Term Plan develop complete understanding of issues. » Refine long-term(5,10,20 year)maintenance plans. • Schedule and coordinate any required testing(e.g.air quality, asbestos,mechanical testing and balancing). City of Farmington//Assessment of City Facilities 21 PROJECT APPROACH Wol. Innovation in Facility Condition Assessments SCHEDULE FORMULA Value of Creating a Database Facilities are a significant investment of taxpayers dollars.Being good stewards of those i facilities is vital to any public entity.In these challenging economic times,understanding 1'l:fa I lil ii.ill Til and budgeting for responsible facility maintenance is more vital than ever. i » Pro-act on maintenance to stretch every dollar spent I 1 » Create visibility of needs to decision makers ' » Project timing and magnitude of capital needs » Provide a comprehensive plan for capital improvements Lifespan(in years) Facility analysis is not a new concept.Many of the professional facilities consultants have done them before.Wold has been providing this service for most of its 47 year history.These NMI plans are typically static reports giving a snapshot in time of facility condition.This approach is best suited to a capital plan that anticipates a large influx of funding to"catch up"and do major Scheduled Replacement projects.We have found that for many public entities this is not a realistic plan. With this in mind,Wold can develop a Cyclic Maintenance Planning Tool.This Microsoft Access based software is designed to provide all the information necessary to document and understand the life cycle of building components across your entire organization.At the same time,it is simple enough to maintain and use with in house personnel. COST FORMULA The system works by calculating life cycle of individual building components.The system automatically projects replacement complete with cost estimates and inflationary increases. "y l l'!if't't: I lii litIR'i Once the initial data is generated,our team will work with you to"group"and prioritize the maintenance into strategic projects that you can defend and fund. .' *'`-' " .= Field Work One of the challenges of creating a comprehensive plan is the marshaling of resources to Unit Cost input the information.Building the information model of your facilities requires knowledge of s, ct data, experience in how to good data. X Wold has buildingall ofresources these things.to Withcollethe experienceand on yearly solid facilityassessments and collect on our fifth generation of the database development,we know how to work efficiently and provide the Inflation Project Multiplier best information about your facilities. _ Collaborating on a"Perfect Fit"Solution - Other facilities maintenance systems can be daunting and difficult to sustain.The key to making them manageable is to target it's features to exactly what you need.This is what Replacement Cost we have done with each of our clients.We work with you to create answers to your specific questions.Our services assess your building and provide you tools to understand and sustain the database we create together. We will work with you to understand what you need and create a system that delivers the analysis and reporting to meet your challenge. City of Farmington//Assessment of City Facilities 22