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HomeMy WebLinkAbout02-16-17 7,0614\ 44411. wow MINUTES SPECIAL ECONOMIC DEVELOPMENT AUTHORITY MEETING February 16, 2017 6:30 PM Room 170 Todd Larson, Chair; Geraldine Jolley, Vice-Chair Tim Pitcher, Steve Wilson, Hannah Simmons Jake Cordes, Steve Corraro 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. CITIZENS COMMENTS 6. CITIZENS COMMENTS 7. CONSENT AGENDA (a) Meeting Minutes (January 26, 2017 Regular Meeting) (b) Monthly Financial Statements 8. PUBLIC HEARINGS 9. DISCUSSION ITEMS (a) 2017 EDA Organizational Matters (b) EDA Finance Discussion (c) EDA Review and Orientation (d) Open to Business Program 2017 Joint Powers Agreement (e) February Director's Report 10. ADJOURN ori , City of Farmington 430 Third Street f Farmington, Minnesota g4 . 651.280.6800 -Fax 651.280.6899 %-.,, oa° www cifarmington.mn.us TO: Economic Development Authority FROM: Adam Kienberger, Community Development Director SUBJECT: Meeting Minutes (January 26, 2017 Regular Meeting) DATE: February 16, 2017 INTRODUCTION/DISCUSSION Please fmd attached the draft meeting minutes from the January 26, 2017 Regular EDA Meeting. ACTION REQUESTED ATTACHMENTS: Type Description a Backup Material Meeting Minutes (1/26/17 Regular Meeting) MINUTES ECONOMIC DEVELOPMENT AUTHORITY Regular Meeting January 26, 2017 1. CALL TO ORDER The meeting was called to order by Chair Larson at 6:30 p.m. Members Present: Larson, Pitcher, Cordes, Jolley, Simmons, Wilson Members Absent: Corraro Also Present: Adam Kienberger, Community Development Director Audience: Councilmember Craig 2. PLEDGE OFALLEGL4NCE 3. ROLL CALL 4. APPROVEAGENDA Community Development Director Kienberger added: 8d) Update on Riste Lot 8e) Update on Farmington Business Park Land Discussion MOTION by Simmons, second by Jolley to approve the Agenda. APIF,MOTION CARRIED. 5. CITIZEN COMMENTS/PRESENTATIONS 6. CONSENT AGENDA MOTION by Cordes, second by Pitcher to approve the Consent Agenda as follows: a) Monthly Financial Statements b) Approved Meeting Minutes(12/1/16 Special Meeting) APIF,MOTION CARRIED. 7. PUBLIC HEARINGS 8. DISCUSSION ITEMS a) 2017 Community Development Block Grant Allocation Each year the city receives CDBG dollars through the Dakota County CDA. This year we will receive$31,633 for program year 2017. The year runs from July 1, 2017,to June 30, 2018. Last year we received$41,016. This change is due to how HUD calculates population and poverty rates. Staff is proposing allocating the funds between: - Residential Rehabilitation Program $19,133 - Comprehensive Plan Update$10,000 - Senior Services Financial Support Program $2,500 The Commercial Rehabilitation Program still has a balance of$46,000. We need to spend these dollars or they could be re-allocated away. We average$12,000- EDA Minutes(Regular) January 26,2017 Page 2 $15,000 per project so we have enough for three more projects. We are finishing The Cakery project. So this is a good time to shift to the residential program. The Comprehensive Plan needs to be updated every ten years,which will take place this year. The Senior Services Financial Support Program is used by the Rambling River Center to underwrite the cost for some seniors to participate in membership and programs. This amount has been reduced from previous years due to the overall reduction in CDBG funds to be received. Member Wilson asked if we have a maximum award for home improvements. The CDA loan amounts go from$15,000 to$25,000. In addition to the$19,133 staff is proposing to allocate to the home improvement program,the CDA contributes additional dollars to make the improvements. Member Wilson was in favor of the program, but wanted to spread out the dollar awards to as many people as possible. Staff stated the program is administered and marketed by the CDA. They have a wait list for it and administer the amounts. Member Wilson also agreed with the senior support, but asked if the EDA should be allocating to that and if it should come through park and recreation? Staff explained Farmington receives the CDBG dollars and the EDA is tasked with how those dollars are utilized. We collaborate internally as to how they can be used. Member Simmons asked how staff arrived at the amounts,when are they due and what is the total cost. Staff looked at the senior program amounts last year of $5,000, but with a 25%reduction overall, a 50%reduction for senior services would still work. The comp plan is funded now through a variety of sources;Met Council of$32,000, planning budget of$14,000 and doing research the cost is typically$50,000 to$70,000. We have one planner so it makes sense to look for more outside assistance. That is how we arrived at$10,000. The$19,133 is what is left of the total allocation and was assigned to residential rehabilitation. Because the$31,633 is an estimated amount,we may need to reduce activities if it changes and would be done in the home improvement program. Councilmember Pitcher asked about the type of residential properties that can use these funds. The funding is for single family homes and the owner needs to meet a certain income level. Member Jolley noted last year we allocated$5,000 to senior services and was the full amount used. Staff stated last year the EDA recommended a smaller amount based on what they had in their pool, and then made an administrative change based on the demand. There is a small amount left now. Member Jolley wondered if some requests would be denied because of the 50%reduction. Staff has tried to balance the amount based on past demand. Member Jolley asked about the comp plan update and if it is an annual fee. Staff stated the comp plan is updated every ten years. Right now we are operating under the 2030 comp plan and we will update it to the 2040 comp plan. So we will not have this cost next year. Staff explained we have a consulting budget of$50,000 to$60,000. We EDA Minutes(Regular) January 26,2017 Page 3 received a Met Council grant of$32,000,we will use planning budget and the CDBG dollars for the rest. It is a one-time expense. Member Cordes asked if there was any concern that with a new federal administration that this program will continue. Staff was not too concerned with any changes. The amount is approved in April or May. We cannot spend any dollars until it is approved and the program year starts July 1, 2017. MOTION by Simmons, second by Wilson to approve the CDBG allocations for PY2017 to the Home Improvement Loan Program ($19,133), Comprehensive Plan Update($10,000) and Senior Services Financial Support Program ($2,500) funding categories. APIF,MOTION CARRIED. b) Downtown Facade Improvement Program Application—BlackFire Creative Staff received a grant application from BlackFire Creative for improvements to their building at 308 Elm Street. The improvements include paint, gutters and signage with a total project cost of$8,500, including the$2,500 grant amount. BlackFire will be contributing$6,000 to the project. They would like to start early spring of 2017. Member Simmons asked when the policy was proposed she thought the owner would come to the EDA meeting to ask questions. Based on the description it sounds good,but do we feel it is important whether the Downtown Redevelopment plan had any recommendations and we as a group not mandate design, but have simple recommendations. The purpose of meeting with the business wouldn't be to mandate a design, but to asked questions about what we are visualizing. Mayor Larson asked if by doing something like that,would we have to create an overlay zone to take precedence over our sign ordinance. Staff stated the bigger policy question is where do you see ease of access to a program versus requirements or strings attached with that. Member Simmons explained a situation with a business owner who wants to do some signage,but the building owner does not cooperate. How do we find that balance? Mayor Larson understood, but the owner has to be willing to make an investment. Staff stated the baseline for the program is using EDA dollars to leverage any additional investment with a minimum threshold is good for the community. This group chose to start with this baseline. Member Wilson recalled the overall consensus of the downtown group was we don't want to be too prescriptive to limit development. At the same time, the EDA talked about do we have some type of design standards to go by. Mayor Larson recalled the EDA decided to leave it to staff to review the plans submitted and if the plans fit the program, it would be brought to the EDA. Staff agreed, we do the review and if the plans do not make sense, staff would discuss it with the business. If you are going to be prescriptive you need to have something to go by. The EDA did not want to take the review out of staffs hands. Member Wilson suggested saying the EDA would like to meet the applicant and see what their plans are for Farmington. If someone is willing to invest here,they must have a reason. Member Simmons agreed her thought was to meet people and build a relationship. The investment of improving the buildings is so important. EDA Minutes(Regular) January 26,2017 Page 4 Staff will encourage the applicants to come to EDA meetings to meet them, but as far as covenants and colors, etc.that may be best handled through the comp plan update. Member Jolley stated the spirit of the program was to encourage the fixing up of properties so they would be attractive, but most important because it would be a downtown project it would be the rear entrances identified as the most needy. Neither of these applications have addressed that. That is important if we want to follow what the downtown committee wanted which was to make a green space next to the senior center. Mayor Larson felt once the park goes through that will come. Member Jolley stated because of the location of this applicant,he could be a role model for that area. She recalled we would stick with this program for a year and maybe next year push for rear building improvements. It is important that stays in the plan. Member Cordes agreed it would be nice to extend an invitation to the applicants to meet with the EDA about their plans. Member Simmons agreed to not put anything restrictive in the policy, but have an informal discussion and guide them. MOTION by Cordes, second by Wilson to approve the Downtown Façade Improvement Grant application and contract for BlackFire Creative. APIF, MOTION CARRIED. c) Downtown Facade Improvement Program Guidelines Discussion Staff wanted to discuss the award amounts. Currently it is a flat$2,500 grant with at least a one to one match, so it is a minimum$5,000 project. There was some discussion about do want to allow for smaller projects. The other question that has come up is an individual who owns two properties downtown, can he combine projects for both buildings to make a$5,000 project. Mayor Larson asked if we should start with a$1,500 minimum up to$2,500. He would agree with that. Member Jolley noted$1,500 does not buy much and would not change the grant amount. Member Jolley agreed with combining the amounts between two buildings with the same owner. Staff cautioned if someone owns numerous buildings,the individual building improvements could be very small. Staff recommended not making any changes to the application. If we are looking at leveraging private investment in a property because we are looking at aesthetic improvements to a building,the ownership shouldn't matter. The program has been in place for two months during the winter. We should give it six months to grow some legs and not be a disservice to previous applicants. Mayor Larson noted if we lower the amount to$,1500 that could take care of the second question. MOTION by Simmons, second by Pitcher to lower the minimum grant amount to $1,500 resulting in a$3,000 minimum project. The new language would read a minimum of$1,500 up to $2,500. APIF,MOTION CARRIED. EDA Minutes(Regular) January 26,2017 Page 5 d) Update on Riste Lot The EDA owns the lot at 209 Oak Street(the Riste lot). In 2007 the EDA used CDBG dollars and CDA grant fund dollars to demolish a building in conjunction with recommendations of the downtown plan to look for ways to redevelop downtown sites. Mr.Leon Orr has expressed interest in purchasing the lot. The fair market value is$25,000. Staff has received an offer letter for$25,000 and a $5,000 deposit from Mr. Orr. Because CDBG dollars were used to demolish the building, anytime it transitions into private use there are some provisions that HUD invokes on whatever dollars are recuperated. If sold, 76.9%of the market value/sales price needs to be repaid to the CDBG program which is administered by the CDA. Staff has confirmed with the CDA that any dollars that would come back to us in our CDBG program would remain in the Farmington CDBG allocation. Member Jolley asked if we are approving a business for animal rescue. Staff confirmed that is the business. They plan to have final purchase completed by May 20, 2017. The fmal payment of$20,000 will be made at the time of final purchase. The offer is contingent upon Last Hope, Inc. developing a building plan that is suitable for the organization's operations and approved by their Board of Directors. Staff stated it would not be unreasonable for us to impose some conditions such as a start date for construction. The use does meet zoning requirements. The EDA discussed the type of business. There is no overnight stay for the animals. The animal is brought to the business and the owner picks it up. Member Simmons asked about the financing and that if it is sold for$25,000, 76.9%has to be paid back to the CDBG fund which is$22,762.40, so less than $3,000 comes to the EDA. Staff confirmed that is correct. Member Simmons asked about an appropriate construction start date. Staff suggested having construction start by December 31,2017. Otherwise it would revert back to the EDA. Staff will have the city attorney prepare an agreement. Member Wilson suggested having a start date of September or October. Staff stated Mr. On is proposing a closing date of May 30, 2017, so construction could be soon after. Member Wilson would like to move construction start up to September 30, 2017. Mayor Larson noted they do have construction plans already and suggested leaving it at December 31,2017. MOTION by Simmons, second by Cordes to direct staff to work with the city attorney to draft a purchase agreement to be authorized by the EDA. APIF, MOTION CARRIED. e) Update on Farmington Business Park Land Discussion This is off of hwy 50 on the east side of Farmington by the golf course. There are five vacant lots in the business park. These were foreclosed on several years ago by Sterling State Bank. The bank would like to give the lots to the EDA to market them for new business growth.According to the city attorney,the EDA is eligible to receive these lots as a donation. The lots are shovel ready for development. EDA Minutes(Regular) January 26,2017 Page 6 Member Wilson asked if there is any remediation that the EDA needs to take care of before we can sell them. Staff noted it would not be unreasonable to do a phase 1 study and will research the issue. That discussion can come later. EDA members agreed staff should move forward with accepting the lots. 9. DIRECTOR'S REPORT a) January Director's Report Staff welcomed Councilmember Pitcher to the EDA and School Board Member Cordes was re-appointed to the EDA. Staff continues to promote ribbon cuttings for businesses. The next EDA meeting is February 23,2017. This will be the annual organizational meeting. As several members will be absent, the next meeting will be held February 16, 2017. Member Wilson sees tremendous value in getting city groups together that work with planning,zoning and economic development. There was a lot of time and effort put into the downtown redevelopment plan and he wants to make sure every effort coincides with that plan. Member Jolley noted Trident has posted a sign that they are accepting calls for occupancy. Member Simmons asked about the contact with the owner of the strip mall. Mayor Larson has seen concept drawings of the improvements and it will look very nice. 10. ADJOURN MOTION by Simmons, second by Wilson to adjourn at 7:59 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Administrative Assistant OK,* City of Farmington 430 Third Street pxo Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 4481'.4 -° www.cifarmington.mn.us TO: Economic Development Authority FROM: Adam Kienberger,Community Development Director SUBJECT: Monthly Financial Statements DATE: February 16, 2017 INTRODUCTION/DISCUSSION Please find attached the monthly financial statements for the EDA. ACTION REQUESTED ATTACHMENTS: Type Description CI Exhibit February Financial Snapshot Department Actual vs Budget-Generic Time Period Business Object Account Cumulative 12 Cumulative 12 Cumulative 12 Unit Account Description ActualBudget Proposed2 201772017 2017 2000-HRA/ECONOMIC DEVELOPMENT 1010 CASH 289,540.02 2000-HRA/ECONOMIC DEVELOPMENT 1010 CASH-LGA ASSMNT RELIEF 50,000.00 2000-HRA/ECONOMIC DEVELOPMENT 3510 UNRESERVED FUND BALANCE -340,219.12 2000-HRA/ECONOMIC DEVELOPMENT 4955 INTEREST ON INVESTMENTS 0.00 -2,374.00 -2,374.00 2000-HRA/ECONOMIC DEVELOPMENT 4960 GAIN/LOSS INVEST MKT VALUE 657.92 2000-HRA/ECONOMIC DEVELOPMENT 5205 OPERATING TRANSFERS 0.00 -40,000.00 -40,000.00 2000-HRA/ECONOMIC DEVELOPMENT 6401 PROFESSIONAL SERVICES 0.00 11,680.00 11,680.00 2000-HRA/ECONOMIC DEVELOPMENT 6403 LEGAL 0.00 4,000.00 i 4,000.00 2000-HRA/ECONOMIC DEVELOPMENT 6404 IT SERVICES 0.00 8,075.00 8,075.00 2000-HRA/ECONOMIC DEVELOPMENT 6422 ELECTRIC 21.18 300.00 300.00 2000-HRA/ECONOMIC DEVELOPMENT 6426 INSURANCE 0.00 200.00 200.00 2000-HRA/ECONOMIC DEVELOPMENT 6450 OUTSIDE PRINTING 0.00 1,000.00 1,000.00 2000-HRA/ECONOMIC DEVELOPMENT 6460 SUBSCRIPTIONS&DUES 0.00 2,500.00 2,500.00 2000-HRA/ECONOMIC DEVELOPMENT 6470 TRAINING&SUBSISTANCE 0.00 3,000.00 3,000.00 2000-HRA/ECONOMIC DEVELOPMENT 6485 MILEAGE REIMBURSEMENT 0.00 1,000.00 1,000.00 2000-HRA/ECONOMIC DEVELOPMENT 6570 PROGRAMMING EXPENSE 0.00 13,500.00 13,500.00 Total 2000-HRA/ECONOMIC DEVELOPM 0.00 2,881.00 2,881.00 0.00 2,881.00 2,881.00 0.00 2,881.00 2,881.00 2/13/2017 3:24:45 PM Page 1 of 1 �oEEaR.tii�► City of Farmington 430 Third Street Farmington, Minnesota X 651.280.6800 -Fax 651.280.6899 www.ci.farmington.mn.us TO: Economic Development Authority FROM: Adam Kienberger, Community Development Director and Cindy Muller,Administrative Assistant SUBJECT: 2017 EDA Organizational Matters DATE: February 16,2017 INTRODUCTION/DISCUSSION Attached are the proposed 2017 Economic Development Authority(EDA)By-Laws. Section 1, subdivision 3 of the by-laws requires direction from the EDA regarding the following: a. Election of Officers The EDA By-Laws provides that each year,the EDA shall choose a Chairperson and Vice- Chairperson. A Secretary and Treasurer must also be appointed which typically is assigned to the Executive Director, as neither needs to be a commissioner. In 2016 Mayor Larson served as Chair and Commissioner Jolley served as Vice-Chair. b. Meeting Schedule The EDA shall establish a meeting schedule for the year.Attached is the City's Board and Commission meeting calendar which identifies the date of each EDA meeting. EDA meetings are held the fourth Thursday of each month at 6:30 p.m. If that Thursday is a holiday, the EDA meeting would be held the following Thursday(November). EDA members should confirm that this meeting schedule works for all members. c. Acknowledge Official Newspaper The EDA shall acknowledge City Council's designation of the official newspaper. For 2017 the official newspaper remains the Farmington Independent. Please provide action for the above listed items.A copy of the revised by-laws is enclosed.Also please complete and return the attached conflict of interest form as required by the city's auditors. ACTION REQUESTED Approve the 2017 Economic Development Authority By-laws, elect officers, approve the 2017 EDA meeting schedule, and acknowledge the City Council's designation of the official newspaper. ATTACHMENTS: Type Description o Exhibit EDA By-Laws 2017 Changes o Exhibit Meetings Calendar 2017 o Exhibit EDA Members-Conflict of Interest 2017 ECONOMIC DEVELOPMENT AUTHORITY BY-LAWS These By-Laws, when adopted, are intended to deal with matters not otherwise covered by State Law, City Ordinance or elsewhere. Section I—Meetings SUBD. 1 —Regular meetings of the Economic Development Authority shall be held on the fourth (4t1) Thursday of each month at 6:30 p.m. Any regular meeting falling upon a holiday shall be held on the mess-dayfollowing Thursday at the same time and place. All meetings, including special and adjourned meetings, shall be held in the City Hall unless otherwise designated. SUBD. 2—Special meetings of the Authority may be called by the Chairperson or in written form by any other two (2) members of the Authority, filed with the Executive Director. The Executive Director may also call a special meeting. At least three (3) days before the meeting, the Executive Director shall notify each member of the time, place and purpose of the meeting by causing written notice thereof to be delivered to him/her by e-mail. At least three (3) days prior to the meeting, the Executive Director shall also post notice of the meeting and if applicable, notify each person who has filed an applicable written request for notice, or may, if necessary, provide such other more restricted notice, including but not limited to(as allowed by Statute, such as)M.S.471.705, subd. 1C, paragraph g, " if a person receives actual notice of a meeting of a public body at least 24 hours before the meeting, all notice requirements of this subdivision are satisfied with respect to that person, regardless of the method of receipt of notice." Emergency meetings may be held because of circumstances that, in the judgment of the Authority require immediate attention. The notice of special meeting shall state the item(s)to be discussed and acted upon. Items not stated in the notice may be discussed, but no action may be taken if any member objects. Any special meeting attended by a majority of the Authority members shall be a valid meeting for the transaction of business that may come before the meeting. SUBD. 3—At the regular Authority meeting in February of each year, the Authority shall (1) acknowledge City Council's designation of the official newspaper; (2) establish the meeting schedule for the year; (3) choose a Chairperson and a Vice-Chairperson, who shall perform the duties of the Chairperson during the Chairpersons disability or absence, and in case of a vacancy in the office of Chairperson, and until a successor has been appointed and qualifies to fulfill the duties of Chairperson, and; (4) appoint a Secretary and Treasurer,which need not be a commissioner. SUBD. 4—All Authority meetings, as defined by State Law, including special and adjourned meetings shall be open to the public. The Authority Attorney shall advise the Authority in writing as to their interpretation of the state"Open Meeting Law" and all new members shall be provided such written interpretation. 1 Section H Presiding Officer; Rules of Order SUBD. 1 —The Chairperson shall preside at all meetings of the Authority. In the absence of the Chairperson, the Vice-Chairperson shall preside. In the absence of both,the Executive Director shall call the meeting to order and shall preside until the Authority members present at the meeting choose one of their members to act temporarily as presiding officer. SUBD.2—The presiding officer shall preserve order, enforce the rule of procedure herein prescribed, and determine all questions of procedure and order. Except as otherwise provided by statute or by these rules,the proceedings of the Authority shall be conducted in accordance with the following rules of order: A. A motion must be seconded before being considered by the Authority and the presiding officer must recognize mover, as well as the seconder. B. Any motion may be withdrawn by its mover with the consent of his/her second. But a motion, once debated, cannot be withdrawn except by a majority vote of the Authority. C. A motion will not be subject to debate until it has been stated by the presiding officer and he/she has opened it to debate. D. Each member,while speaking, shall confine himself/herself to the question at hand and avoid all personal, indecorous or sarcastic language. E. Whenever any member of the Authority desires to speak on any question,which affects him/her personally,he/she shall first vacate his/her chair and shall not resume his/her seat until the matter under consideration has been acted upon. He/she shall be allowed to make comments on the question as a private citizen only and while a member of the audience. F. Whenever public hearings are held, the presiding officer shall allow any member of the public,the privilege of speaking. A reasonable time shall be allowed to anyone as long as they are not repeating points already made. The presiding officer shall maintain order and may rule anyone out of order. G. At any meeting,the presiding officer will allow the public to participate as long as there is reason to believe the input is beneficial. SUBD. 3—Any member may appeal to the Authority from a ruling of the presiding officer. If the appeal is seconded,the appealing member may speak first on the reason for his/her appeal. General discussion can then take place on the appeal before a vote. The appeal shall be sustained if it is approved by a majority of the members present. 2 Section HI—Agendas SUBD. 1 —The agenda shall be prepared by the EDA Executive Director and shall be closed at noon on the Friday preceding the meeting for publication purposes. SUBD.2—Any member may place an item on the agenda by so instructing the Executive Director. SUBD. 3 —No item shall be placed on the agenda unless the item is expressed in such a way as to clearly show the subject matter involved. SUBD. 4—The agenda add-ons are subject to approval by a majority vote of the members present and further such add-on items may be discussed, but no action may be taken if any member objects. Section IV—Order of Business SUBD. 1 —Each meeting of the Authority shall convene at the time and place appointed therefore. Authority business shall be conducted in the following order: 1) Call to Order 2) Pledge of Allegiance 3) Roll Call 4) Approve Agenda 5) Citizen Comments 6) Approve Consent Agenda a. Minutes b. Monthly Statements c. Additional Consent Agenda items 7) Public Hearings 8) Discussion Items 9) Director's Report 10)Adjourn SUBD. 2—The order of business may be varied by the presiding officer, except that all public hearings shall be held at the time specified in the notice of hearing. Section V—Minutes SUBD. 1 —Minutes of each Authority meeting shall be kept by the Executive Director or, in his/her absence, his/her designee. In the absence of both, the presiding officer shall appoint a secretary pro tern. Resolutions need not be recorded in full in the minutes if they appear in other permanent records of the Executive Director and can be accurately identified from the description given in the minutes. SUBD. 2—Minutes of each meeting shall be reduced to typewritten form. At the next regular Authority meeting, approval of the minutes shall be considered by the Authority. The minutes need not be read aloud, but the presiding officer shall call for any additions or corrections. If there is an objection,the Authority shall vote upon the addition or correction. If there are no additions or 3 corrections,the minutes shall stand approved by motion. If there is an objection,the Authority shall vote upon the addition or correction and approve the minutes by motion as amended. Section VI—Quorum and Voting SUBD. 1 —At all meetings a majority of all members shall constitute a quorum for the transaction of business. SUBD. 2—The votes of members on any question pending before the EDA shall be by voice votes. Roll call vote can be requested by any member, except for the following agenda items; approval of the agenda; approval of the consent agenda; and the adjournment. The names of those voting for and against the question shall be recorded in the minutes. If any member present does not vote,the minutes shall state: "Abstain:Name". SUBD. 3 —Except as otherwise provided by statute, a majority vote of the quorum shall prevail. Section VII—Executive Director The Authority may appoint and provide for annual performance reviews of an Executive Director. Section VIII—Suspension or Amendment of the By-Laws SUBD. 1 —These by-laws may be temporarily suspended by a unanimous vote of the members present. SUBD. 2—These by-laws shall not be repealed or amended except by a majority vote of the whole Authority after notice has been given at some preceding meeting. Section IX—Effective Date SUBD. 1 —These by-laws have been adopted by the Economic Development Authority on the 16th day of February,2017 and become effective immediately. Attest: EDA Executive Dir/or EDA Chairperson �6 ` 0,0,//?Date: ;-_-7467/ Date: 4 City of Farmington 2017 Meetings, Holidays, Pay Days January 2017 July 2017 iiit E kRH, SMTWT F S S M TWT F S .� ,� 1Jim 4 5 . 7 1 V Z 8 12 13 14 2 4 5 6 . 8 s 1518 19 21 9 10 13 14 15 •2224 25 27 28 16 18 19 20 . 22 is 29 30 31 23 25 26 . 28 29 �4,•,� Pi►ow`�op 30 31 February 2017 August 2017 SMTWT F S SMTWT F S 1 2 3 4 1 2 3 . 5 5 7 9 10 11 6 - 10 11 12 City Holidays 12 13 15 16 18 13 14 15 16 17 19 19 20 22 24 25 20 22 23 25 26 .City Council 26 28 27 II 29 30 31 .EDA March 2017 September 2017 S M TWT F S SMTINT F S HPC 1 2ii 4 . 2 5 7 9 10 11 3 4 6 7 8 9 .Parks and Rec Commission 12 13 15 16 18 10 11 14 . 16 19 21 22 24 25 17 19 20 21 22 23 .Planning Commission 26 28 29 30 24 26 27 ® 30 RRC Advisory Board April 2017 October 2017 SMTINT F S SMTWT F S .Water Board 1 1 3 4 5 6 7 24 5 6 7 8 8 9 12 . 14 Pay Days 9 10 13 : 14i 15 15 17 18 19 20 21 16 18 19 20 21 22 22 24 25 _ 28 23 25 26 I- " 29 ow 29 30 31 30 May 2017 November 2017 S M T W T F S SMTWT F S 2 3 4 5 6 1 2 3 4 7 $ 11 12 13 5 7 9 10 11 14 16 17 18 19 20 12 13 15 16 17 18 21 23 24 "25 26 27 Iwo 19 21 Ottill 23 24 25 28 29 30 31 26 28 29 June 2017 December 2017 S M T W T F S SMTWT F S 1 2 3 1 2 4 6 7 8 . 10 35 7 . 9 11 12 15 16 17 10 11 6 14 15 16 18 20 21 24 17 19 20 21 23 25 27 28 29 30 24 25 26 29 30 31 offiy��► City of Farmington ` � i 430 Third Street ` z Farmington,Minnesota %0 6 651.280.6800•Fax 651.280.6899 www.cilarmington.mn.us TO: EDA MEMBERS—City of Farmington FROM: Malloy,Montague,Kamowski,Radosevich&Co.,P.A. 5353 Wayzata Boulevard,Suite 410 Minneapolis,MN 55416 DATE: December 31,2016 SUBJECT: Auditors Compliance,M.S.471.87—Public Officers' Interest in Contracts Per Minnesota Statute § 471.87, a public officer who is authorized to take part in any manner in making any sale, lease, or contract in official capacity shall not voluntarily have a personal financial interest, directly or through a family member including his or her partner,in that sale,lease,contract,or personally benefit financially therefrom. To document compliance with this statute,we request that you complete the following: Name Principal place of business Partner's name Partner's principal place of business Family member's Family member's place of business I hereby certify that during the 2016 fiscal year, I have not had a financial interest in the sale, lease, or contract of the City nor have I personally benefited from any such transaction. By: Title: • Date: If you,directly or through a family member or partner, have had a financial interest in the sale, lease, or contract with the City,please describe below. �o�Et 4 City of Farmington p 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 41-.4 PROS. . WWW.ci.farmington.mn.us TO: Economic Development Authority FROM: Adam Kienberger, Community Development Director SUBJECT: EDA Finance Discussion DATE: February 16, 2017 INTRODUCTION/DISCUSSION City Finance Director, Robin Hanson will provide a presentation on the EDA's financial status including the fund balance,revenues,and restricted funds. ACTION REQUESTED Receive and discuss the presentation provided by City Finance Director,Robin Hanson. 4FiCity of Farmington z 430 Third Street Farmington,Minnesota ie I 651.280.6800 -Fax 651.280.6899 '6..,,no, www.cifannington.mn.us TO: Economic Development Authority FROM: Adam Kienberger, Community Development Director SUBJECT: EDA Review and Orientation DATE: February 16,2017 INTRODUCTION/DISCUSSION Staff will provide an overview and basic orientation of the EDA. We will also review the EDA's 2016-2018 Strategic Plan for Economic Development(attached)and note progress made at the end of year one. Please fmd attached a document from Ewald Consulting titled"Board Essentials". This document serves as a good reminder of how a Board of Directors works along with meeting procedures and terminology. ACTION REQUESTED None, this information is intended to align the expectations of the EDA and provide guidance for moving ahead with our work in 2017. ATTACHMENTS: Type Description LI Backup Material Board Essentials -Ewald Consulting o Backup Material 2016-2018 Strategic Plan for Economic Development B OA R ► Essentials Serving on the Board Is a rewarding and important responsibility.This guide informs volunteer leaders of the unique aspects associated with governing a not-for-profit organization. "The hoard governs... Board Responsibilities Legal Piinc-iples ... the staff manages." 1. Define the mission,vision,and goals Duty of Care requires leaders to use Leadership:Volunteer leaders are respon of the organization. reasonable care and good judgement in sible for the direction of the organization. 2. Hire,fire, determine compensa- making their decisions on behalf of the The board governs, develops policy and tion and performance targets for the interest of the organization. sets a course for the future.The Board Executive Director. maintains focus on the mission and 3. Oversee the performance of the orga- Duty of Loyalty requires leaders to be strategic goals—and should avoid micro- nization's programs and services. faithful to the organization,avoiding con- d. Secure funding toward the accom- flicts of interest. managing the organization and stat( Function(s): plishment of organizational objec- tives. Duty of Obedience requires leaders to corn- • Governance 5. Serve as a lead ambassador of the ply with governing documents(i.e.bylaws, • Policy& Position Development organization to the community. articles of incorporation,policies,etc.) • Visionary—Future Focus • Fiduciary Insurance and Volunteer Governance Tool Kit Management: Paid staff and contractors Immunity are responsible for the administration Documents leaders need to be familiar with: of the organization.Staff act as partners State and federal governments afford Cer- to the board,advancing the goals and tain protection to volunteer leaders.While • Statement of Purpose(Mission) strategies,while taking care of the daily the volunteer may have some protection, • Articles of Incorporation administrative needs unique to nonprofit the organization is still open for legal • Bylaws organizations. suits. Insurance coverages add further pro- • Budget tection for volunteers and organization. • Policy Manual • Strategic Plan Unique Terminology Directors and Officers(D&O)Liability • Financial Statements may cover legal defense for employ- • Meeting Minutes Not-for-Profit refers to the legal corporate ment,copyright,and antitrust claims,for • Organizational Charts status of the organization.(It does not im- instance. • IRS Forms ply an exemption from paying or collect- ing state sales tax.)Nonprofit is the casual General Liability insurance covers prop- Treat all governing documents with reference to Not-for-Profit erty damage and injuries relating to the confidentiality. organization. Exempt Organization is a reference to the IRS designation exempting the organiza- Fidelity Bond covers losses resulting from The Role of Committees tion from paying most federal income tax fradulent or dishonest acts committed by (with exception of UBIT- Unrelated Busi- an employee. "Committees recommend-+ board ness Income Tax.) approves-►staff and volunteers imple- Meeting Cancellation covers the loss of ment." IRS 501 (c)(3)designation most often revenue due to a cancellation, curtail- refers to organizations with a religious, ment,postponement because of weather, Standing-identified in the bylaws,ap- charitable,scientific or educational pur- strikes, etc. pointed annually,ongoing committee pose. work. (Contact legal and insurance counselors for assistance.) IRS 501 (c)(6)designation refers to trade Ad Hoc-formed for specific or immedi- associations,business leagues and profes- ate needs and disbanded upon completion sioal societies. of work(a.k.a.Task Force) Ewald 1: i Consulting EdIton 1 i Robert's Rules of Order Common Sense Risk Management Essentials 1. Prepare for meetings;read,read,read! Protect the organization.Be aware of fidu- 2. Respect the chairperson,agenda and ciary responsibility,contracts,audit results, Agenda ensures that important business is covered and discussions are on topic. rules of order. insurance,IRS requirements,values and 3. Bring a calendar,start and end on time. ethics,apparent authority,antitrust,etc. . Motions are proposals for action,begin- 4. Know the mission and goals. 1 ning with,"I move we...:" 5. Listen more than you speak. Public Records requests for the organiza- 6. Check personal and political agendas tions annual federal tax return(Form 990, A Second is required for the motion to be at the door. 990-EZ)must be made available for the discussed. 7. Respect confidentiality. last 3 years.Significant fines occur for 8. You don't speak for the organization noncompliance. Discussion comes after a motion is intro- without authority. duced and seconded. 9. Support the board;don't bad-mouth Antitrust Violations occur when two or any action or person.(Dissenting more persons from the same industry or Amendments may be made to most mo- votes may be noted in the minutes- profession discuss suppliers,processes, tions if they improve the intent or clarify not outside the meeting.) prices or operations.Remove yourself the original motion. from any conversation that would change how business is conducted because of an Tabling lays the motion aside until a speci- Strategic Planning agreement among competitors. fied later time. A strategic plan focuses the board on mis- Apparent Authority arises when a board siongoals for 3 to 5years.It serves as a chair,though not granting actual authority, Calling the Question ends discussion and demands a vote on the motion. roadmap.Great hoard members can think permits a committee or chapter to behave beyond their term of office and outside as if it had authority.Authority rests with Voting is the official action after discussion their area of expertisethe chairman and may not be assumed by to adopt,amend,kill or table the motion. others. • Data Gathering-survey members,review Minutes protect the organization by industry and organizational trends,assess fi- Financial Audits annually to protect board recording the time and location of the nancial performance of ongoing initiatives. and staff;relying on an audit committee to meeting,participants,and the outcome Environmental Scan-review of external select,oversee and report on the process. of the motions.They are not a place to re- and internal influences on the organiza- cord conversations,assignments,reports, tion,as well as strengths,weaknesses, Conflicts of Interest disclosed at the start etc.(Including reports and discussions can opportunities and threats(SWOT). of the term and throughout the year. incriminate.) Mission-statement about what the orga- nization is who it serves and the services it Quorum is number of directors required provides;short,with PR value. to conduct business. Vision-inspiring,long-term desired out- come; image of success. Values-guiding principles for board and High Performing Boards staff. Ewald rr i Con s U It I n Goals-broad targets to advance the mis- 0 sion. "Mission Driven-Member Focused" Objectives-S.M.A.R.T.Usually just 3 to 7 1000 Westgate Drive,Ste 252 Accountable and follow through for to remain focused. St.Paul,MN 55114 • your commitments. (S)Specific Phone:651-290-6260 • Uphold governing douments and (M)Measurable www.ewald.com expectation. (A)Attainable • Determine to be successful-ENVI- (R)Realistic Services • (T)lime-bound • Association Management SIGN success. Strategies-advance the objectives and • Government Relations/Public • Work as a team-no individual has Relations an agenda more important than the goals;creative efforts to achieve the mis- whole. sion and serve stakeholders/members. • Strategic Planning Value and build relationships and Action Steps-fit within the strategies • Board Development • respect diversity. (the actions,assignments,deadlines,etc.) • Operations Focus on outcomes and the impact a.k.a.annual"operating plan"or"busi- • Consulting • the organization can have. ness plan." • Finance Plan Champion-the person(staff and/or • Publications&Seminars volunteer)who keeps focus on the plan. • Communication&Technology Farmington Economic Development Authority okR4f/F�C 4. ,7", .0; 17.*,24"..31..›v 441s7.. ' s\N- A PROW 2016-2018 Strategic Plan for Economic Development January 2016 1 Introduction The key to successful communities is their heart and soul the unique cultures, landscapes, traditions and values that people cherish and with people themselves taking action to enhance and sustain the places they love.Many communities are ready to protect their unique character,deeply engage their citizens,and meet the challenges of the 21st Century. Economic Development is one of those challenges,and citizens can assist with it by shopping locally and creating awareness to other citizens about the businesses within the City. (Farmington 2030 Comprehensive Plan Chapter 10:Economic Development Element) Strategic planning is a key component of economic development.A three-year strategic plan is a valuable tool for both elected and appointed officials,as well as staff to provide work direction and prioritization of new initiatives. The following document outlines the EDA areas of focus for 2016-2018. Participation EDA Members: Todd Larson,Chair Jeri Jolley,Vice Chair Doug Bonar Steve Wilson Kirk Zeaman Adam Kienberger,Executive Director Dr.Craig Waldron,Facilitator 2 Mission The Economic Development Authority mission is to improve the economic vitality of the city of Farmington and to enhance the overall quality of life by creating partnerships,fostering employment opportunities,promoting workforce housing,and expanding the tax base through development and redevelopment. Role of the EDA The role of the Farmington EDA is to serve as an advisory board to the City Council on matters related to economic development.Through policy development and implementation of new and existing tools,the EDA serves as the voice of economic development. 3 Strategic Priorities The following five priorities were ranked by the EDA at their strategic planning session and are defined below.These priorities will serve as the focus and primary guidance of the EDA from 2016-2018. Because new opportunities and ideas will arise during this timeframe,these priorities are meant to serve as the focus areas of the EDA while allowing flexibility to thoughtfully explore other topics deemed important. 1. Develop tools for promoting growth and development in Farmington. 2. Develop strong incentive policies to ensure proper use of tools. 3. Explore plans for acquiring land for new industrial development. 4. Complete the development of Vermillion River Crossings. 5. Define and utilize the existing or future resources of the EDA. 4 Implementation Strategies 1. Develop tools for promoting growth and development in Farmington. • Identify traditional economic development tools • Identify tools that can be unique to Farmington • Identify existing resources • Identify potential resource partners • Recommend tools to City Council 2. Develop strong incentive policies to ensure proper use of tools. • Discuss criteria and thresholds desired for individual tools(i.e.job creation, wages,etc.) • Recommend policies to City Council • Allocate necessary resources • Promote available tools o Website etc. 3. Explore plans for acquiring land for new industrial development. • Provide input on the 2040 Comprehensive Plan and land use designations o Encourage additional collaboration between advisory bodies o Joint meeting(s)with Planning Commission • Maintain relationships with local landowners • Explore additional ways to facilitate land development 4. Complete the development of Vermillion River Crossings. • Maintain relationship with broker/landowners • Consider alternate land use options • Discuss existing assessments 5. Define and utilize the existing or future resources of the EDA. • Do current resources align with desired tools/initiatives? • Explore economic development revenue opportunities • Joint meeting(s)of the EDA and City Council 5 2016 Work Plan TBD Check in on strategic priorities at each EDA meeting to demonstrate progress or discussion needed. 6 41141%, City of Farmington s 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ' '4 P101, www ci farmington.mn.us TO: Economic Development Authority FROM: Adam Kienberger, Community Development Director SUBJECT: Open to Business Program 2017 Joint Powers Agreement DATE: February 16,2017 INTRODUCTION/DISCUSSION The Open to Business Program was started in Dakota County in 2013 as a county-wide effort to offer expert technical assistance and additional financial resources to small businesses and entrepreneurs. Now in its third year, the program continues to gain recognition and have an impact on our small business economy. A summary report of their efforts along with a program description is attached. As a county-wide effort, cities in Dakota County wishing to participate in the program enter in a joint powers agreement(JPA)with the Dakota County Community Development Agency(CDA)on a yearly basis. The CDA is the agency that holds the contract for services with the Metropolitan Consortium of Community Developers (MCCD)to operate the Open to Business Program. Most of you have met Laurie Crow who serves as our Dakota County area staff person for this program. If there is interest in having her attend a future EDA meeting to discuss the program, she would be happy to accommodate us. The total program fee for services offered throughout Dakota County is $140,000. The CDA continues to cover over 50%of this fee with the remainder distributed amongst the participating cities in Dakota County according to population. Farmington's fee for 2017 is $5,171,which is slightly more than the 2016 amount of$5,000. The master Contract for Services between the CDA and MCCD along with the Joint Powers Agreement are attached. Staff recommends continued participation in this program as it remains a strong resource for small business growth and entrepreneurs in Farmington. ACTION REQUESTED Authorize the execution of the Open to Business Joint Powers Agreement between the Farmington Economic Development Authority and the Dakota County Community Development Agency. ATTACHMENTS: Type Description ® Contract Open to Business Contract for Services 2017 ▪ Contract Open to Business Joint Powers Agreement 2017 JOINT POWERS AGREEMENT Open to Business Program THIS JOINT POWERS AGREEMENT (this "Agreement"), is made as of January 1, 2017,by and between the DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY (the "CDA"), a public body corporate and politic organized and existing under the laws of the State of Minnesota(the"State"), and each of the CITY OF BURNSVILLE,CITY OF LAKEVILLE, CITY OF MENDOTA HEIGHTS, INVER GROVE HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, APPLE VALLEY ECONOMIC DEVELOPMENT AUTHORITY, EAGAN ECONOMIC DEVELOPMENT AUTHORITY, HASTINGS ECONOMIC DEVELOPMENT AND REDEVELOPMENT AUTHORITY, ROSEMOUNT PORT AUTHORITY, FARMINGTON ECONOMIC DEVELOPMENT AUTHORITY, SOUTH ST. PAUL ECONOMIC DEVELOPMENT AUTHORITY, AND WEST ST. PAUL ECONOMIC DEVELOPMENT AUTHORITY, MINNESOTA (each individually a "Local Government Entity"and together the"Local Government Entities"), each a political subdivision of the State. RECITALS: A. In order to pursue common goals of fostering economic development,the CDA and the Local Government Entity Cities desire to engage the Metropolitan Consortium of Community Developers, a Minnesota non-profit corporation ("MCCD") to undertake the "Open To Business Program"(the"Program")within Dakota County(the"County"). B. Pursuant to the Program, MCCD will provide technical assistance and access to capital to small business and potential entrepreneurs in the County. C. The CDA and the Local Government Entities propose to jointly exercise their common economic development powers to undertake the Program. NOW, THEREFORE, in consideration of the mutual covenants and obligations of the CDA and each of the Local Government Entities, each party does hereby represent, covenant and agree with the others as follows: Section 1. Representations. Each of the Local Government Entities and the CDA makes the following representations as to itself as the basis for the undertaking on its part herein contained: (a) It is a political subdivision of the State of Minnesota with the power to enter into this Agreement and carry out its obligations hereunder. Joint Powers Agreement (b) Neither the execution and delivery of this Agreement,the consummation of the transactions contemplated hereby, nor the fulfillment of or compliance with the terms and conditions of this Agreement is prevented, limited by or conflicts with or results in a breach of, the terms, conditions or provisions of any restriction or any evidences of indebtedness, agreement or instrument of whatever nature to which it is now a party or by which it is bound,or constitutes an event of default under any of the foregoing. Section 2. Powers to be Exercised. The powers to be jointly exercised pursuant to this Agreement are the powers of the CDA and the Local Government Entities under Minnesota Statutes, Chapter 469, to undertake activities to promote economic development within their respective jurisdictions. Section 3. Method for Exercising Common Powers; Funds. The CDA, on its own behalf and on behalf of the Local Government Entities, will initially enter into an agreement with MCCD in substantially the form attached hereto as Exhibit A (the "Agreement") to engage MCCD to operate the Program within Dakota County. The CDA and each of the Local Government Entities will make payments to MCCD as described in Exhibit A of the Agreement. The CDA may from time to time execute and deliver documents amending, modifying or extending the Agreement as it deems necessary or convenient, provided, that no such document will adversely affect services provided to, or amounts payable by, any Local Government Entity without the prior written consent of such Local Government Entity. Section 4. Limited Liability. Neither the CDA nor the any of the Local Government Entities shall be liable for the acts or omissions of the other in connection with the activities to be undertaken pursuant to this Agreement. To the extent permitted by law, (a) the CDA hereby indemnifies the Local Government Entities for costs associated with claims made against the Local Government Entities directly relating to actions taken by the CDA, and (b) each Local Government Entity hereby indemnifies the CDA for costs associated with claims made against the CDA directly relating to actions taken by such Local Government Entity. Nothing herein shall be deemed a waiver by the indemnifying party of the limits on liability set forth in Minnesota Statutes, Chapter 466; and the indemnifying party shall not be required to pay, on behalf of the indemnified party, any amounts in excess of the limits on liability set forth in Minnesota Statutes, Section 466.04, less any amounts the indemnifying party is required to pay on behalf of itself, its officers, agents and employees for claims arising out of the same occurrence. Section 5. Conflict of Interests; Representatives Not Individually Liable.The CDA and each of the Local Government Entities,to the best of its knowledge,represents and agrees that no member, official or employee of their respective bodies shall have any personal interest, direct or indirect, in this Agreement, nor shall any such member, official or employee participate in any decision relating to this Agreement which affects his or her personal interests or the interests of any corporation, partnership, or association in which he or she is directly or indirectly interested. No member, official or employee of the CDA or any Local Government Entity shall be personally liable with respect to any default or breach by any of them or for any amount which may become due to the other party or successor or on any obligations under the terms of this Agreement. 2 Joint Powers Agreement Section 6. Term; Distribution of Property. The term of this Agreement shall expire on December 31, 2017. There is no property which will be acquired by the CDA or any Local Government Entity pursuant to the Program which would need to be distributed at the end of the term hereof. Section 7. Notices and Demands. A notice, demand or other communication under this Agreement by any party to another shall be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid, return receipt requested or delivered personally to the person and at the addresses identified on each signature page hereto, or at such other address with respect to either such party as that party may, from time to time, designate in writing and forward to the other as provided in this Section. Section 8. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. [Remainder of page intentionally left blank] 3 Joint Powers Agreement IN WITNESS WHEREOF, the CDA and the Local Government Entities have caused this Agreement to be duly executed in their respective names and behalf as of the date first above written,with actual execution on the dates set forth below. DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY Dated: By Its Executive Director Notice Address: Dakota County Community Development Agency 1228 Town Centre Drive Eagan, MN 55123 Attn: Lisa Alfson, Director of Community and Economic Development S - 1 Joint Powers Agreement FARMINGTON ECONOMIC DEVELOPMENT AUTHORITY Dated: 47/7 By Its r" Byi ��' ., -� !•/ Its rj - Notice Address: 430 Third Street Farmington,MN 55024 Attn: i 4 M`c ,,4e,:ye r S - 10 Joint Powers Agreement Exhibit A Contract for Services for the Open To Business Program A- 1 Joint Powers Agreement Contract for Services for the Open to Business Program THIS AGREEMENT is dated January 25,2017 and is between the Dakota County Community Development Agency("CDA")and Metropolitan Consortium of Community Developers,a Minnesota nonprofit corporation("MCCD"). WHEREAS,the CDA,on behalf of itself and the eleven political subdivisions of the State of Minnesota listed on Exhibit A hereto(the"Local Government Entities"),which each have powers with respect to a city with a population over 10,000(collectively the"Municipalities"), wishes to engage MCCD to render services under a model known as"Open to Business,"an initiative providing small business technical assistance services to existing businesses and residents and other parties interested in opening a business within Dakota County(the "County")(the"Initiative");and WHEREAS,MCCD has successfully provided the services required to administer and carry out the Initiative in Dakota County from 2013 -2016;and WHEREAS,pursuant to CDA Resolution No. 17-5830,adopted on January 24,2017(the "Resolution"),the CDA is authorized to enter into this agreement with MCCD for the Initiative; and WHEREAS,pursuant to the Resolution and certain joint powers agreements to be entered into between the CDA and the Local Government Entities(the"Joint Powers Agreements"),the CDA will act as fiscal agent for the Local Government Entities in connection with this Agreement;and WHEREAS,the CDA will pay from its own funds 50%of the fee charged by MCCD for the Initiative in the Municipalities and 100%of the fee charged by MCCD for the Initiative in the small cities and townships within the County with populations of less than 10,000 people • ("Small Cities and Townships"),as further described herein and in Exhibit A;and WHEREAS,pursuant to the Joint Powers Agreements,the Local Government Entities will be required to pay a Participation Fee to the CDA in accordance with the schedule in Exhibit A, representing the remaining 50%of the fee charged by MCCD for the Initiative in the Municipalities. Now therefore,for good and valuable consideration,the receipt of which is hereby acknowledged,the parties agree as follows: TIME OF PERFORMANCE The term of this Agreement and the period during which MCCD will provide services hereunder will commence on January 1,2017 and will end on December 31,2017, 1 subject to earlier termination as provided herein. MCCD will perform services nececsnry to carry out the Initiative as promptly as possible,and with the fullest due diligence. COMPENSATION Subject to reduction as provided below,the CDA will compensate MCCD for its services hereunder an amount equal to One Hundred Forty Thousand Dollars($140,000) ("Contract Amount"). The CDA will pay such amount in two equal installments,the first no earlier than January 30,2017 and the second no earlier than June 30,2017,upon receipt of invoices from MCCD. Subject to the limits above,payments will be due within 15 days of receipt of the respective invoices. The portion of the Contract Amount payable from Participation Fees will be payable by the CDA only from and to the extent such Participation Fees are paid by the respective Local Government Entities. In the event a Local Government Entity does not pay to the CDA its Participation Fee in amounts and by the deadline described in Exhibit A,the CDA will notify MCCD,and MCCD will immediately cease the Initiative in that Municipality. Upon such termination,the Contract Amount will be reduced by an amount equal to the Participation Fee which such Local Government Entity did not pay and the amount the CDA would have paid as a matching payment. SCOPE OF SERVICES MCCD will provide technical assistance to existing businesses,residents and those parties interested in starting a business in any of the Municipalities and Small Cities and Townships as further described on Exhibit B and Exhibit C attached hereto,which sets forth the Dakota Open to Business Program Scope of Services. REPORTING MCCD will submit quarterly reports to the CDA in form and substance acceptable to the CDA. Reports will provide information in the aggregate for the County and will include a sub-report for each Municipality and each of the Small Cities and Townships. Reports will include the following information: D Number of inquiries D Hours of technical assistance provided D Type of assistance provided D Type of business D Annual sales revenue D Number of businesses opened D Number of business expanded/stabilized 2 > Number and amounts of financing packages > Demographic information on entrepreneurs > Business address or resident address > Number and wage of FTEs created • Number and wage of FTEs retained The required reporting schedule is as follows: ?quarter January—March,report due April 30th 2thl quarter April—June,report due July 31" 3rd quarter July—September,report due October 31' 4th quarter October—December,report due January 31",2018 In addition to the foregoing,MCCD will provide additional reports as reasonably requested by the CDA. PERSONNEL MCCD represents that it has,or will employ or contract for,at its own expense,all personnel required to perform the services necessary to carry out the Initiative. Such personnel will not be employees of,or have any contractual relationship with,the County,the CDA or any of the Local Government Entities. No tenure or any other rights or benefits,including worker's compensation,unemployment insurance,medical care, sick leave,vacation pay,severance pay,or any other benefits available to the County's, the CDA's or any of the Local Government Entities' employees shall accrue to MCCD or employees of MCCD performing services under this agreement. The MCCD is an independent contractor. All of the services required to carry out the Initiative will be performed by MCCD and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under State and local law to perform such work. USE OF CDA OFFICE SPACE The CDA will make available a cubicle space for MCCD personnel at the CDA office building for use by MCCD in carrying out the Initiative. MCCD personnel will have access to the CDA's meeting rooms,wireless internet service,copy machines and printers. MCCD personnel shall comply with all CDA office rules and policies regarding the use of CDA office space,equipment and internet access. lithe CDA,in its sole discretion,determines that MCCD Personnel have failed to comply with CDA office rules and policies,MCCD Personnel will be required to vacate the CDA office and the CDA will cease to provide MCCD office space to carry out the Initiative. 3 INTEREST OF MEMBERS OF THE CDA AND OTHERS No officer,member,or employee of the CDA and no member of its governing body,and no other public official or governing body of any locality in which the Initiative is situated or being carried out,who exercises any functions or responsibilities in the review or approval of the undertaking or carrying out of the Initiative,will participate in the decision relating to this Agreement which affects his/her personal interest or the interest of any corporation,partnership,or association in which he/she is,directly or indirectly, interested or has any personal or pecuniary interest,direct or indirect,in this Agreement. ASSIGNABILTY MCCD will not assign any interest in this Agreement,and will not transfer any interest in the same without the prior written approval of the CDA. COMPLIANCE WITH LOCAL LAWS MCCD agrees to comply with all federal laws,statutes and applicable regulations of the State of Minnesota and the ordinances of the Local Government Entities. INSURANCE MCCD agrees at all times during the term of this Agreement,and beyond such term when so required,to have and keep in force the following insurance coverages: Limits I. Commercial General Liability on an occurrence basis with contractual liability coverage: General Aggregate $2,000,000 Products—Completed Operations Aggregate 2,000,000 Personal and Advertising Injury 1,500,000 Each Occurrence—Combined Bodily Injury and Property Damage 1,500,000 2. Workers' Compensation and Employer's Liability: Workers' Compensation Statutory In the event that MCCD should hire employees or subcontract this work, MCCD shall obtain the required insurance. Employer's Liability. Bodily injury by: Accident—Each Accident 500,000 Disease—Policy Limit 500,000 Disease—Each Employee 500,000 4 INDEMNIFICATION MCCD agrees to defend,indemnify,and hold harmless the County,the CDA,the Local Government Entities,and each of their respective officials,officers,agents,volunteers and employees from any liability,claims,causes of action,judgments,damages,losses, costs,or expenses,including reasonable attorney's fees,resulting directly or indirectly from any act or omission of MCCD,its subcontractors,anyone directly or indirectly employed by MCCD or any of its subcontractors,and/or anyone for whose acts and/or omissions MCCD may be liable in the performance of the services required by this Agreement,and against all loss by reason of the failure of MCCD to perform any obligation under this Agreement. NOTICES A notice,demand,or other communication under the Agreement by either party to the other shall be sufficiently given or delivered if it is dispatched by mail,postage prepaid, return receipt requested,or delivered personally;and (a) In the case of MCCD,is addressed or delivered personally to: Metropolitan Consortium of Community Developers 3137 Chicago Avenue South Minneapolis,MN 55407 (b) In the case of the CDA is addressed or delivered personally to: Lisa Alfson, Director of Community and Economic Development Dakota County Community Development Agency 1228 Town Centre Dr. Eagan,MN 55123 or at such other address with respect to any party as that party may designate in writing and forward to the other as provide in the Section. MODIFICATION This Agreement may not be modified,changed,or amended in any manner whatsoever without the prior written approval of all the parties hereto. NON-DISCRIMINATION In connection with its activities under this Agreement,MCCD will not violate any Federal or State laws against discrimination. DEFAULT AND CANCELLATION Failure of the MCCD to perform any of its obligations under this Agreement to the satisfaction of the CDA will constitute a default hereunder. Unless MCCD's default is cured within 15 days following notice by the CDA,the CDA 5 may(i)cancel this Agreement in its entirety by 5 additional days' written notice to MCCD,or(ii)withhold payment from MCCD as long as such default continues. MINNESOTA LAWS GOVERN The Laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County. Litigation,however,in the federal courts involving the parties will be in the appropriate federal court within the State of Minnesota. If any provision of this Agreement is held invalid,illegal or unenforceable,the remaining provisions will not be affected. 6 DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY By: '\ S �^ Acting Executive Director Date: 2 - MCCD �' By: 1 Printed Name: L Q ■G I 11 Printed Title: 'rk o of nom.C Date: / 3// 7 Exhibit A 2017 Local Government Entity Participation Fee Schedule Municipality Local Government Total CDA Local Government Entity Fee Share of Entity Participation Fee Fee Eagan Economic Development Eagan Authority $15,533 $7,767 $7,766 City of Burnsville Burnsville $15,533 $7,767 $7,766 City of Lakeville Lakeville $15,533 $7,767 $7,766 Apple Valley Economic Apple Valley Development Authority $15,533 $7,767 $7,766 Inver Grove Heights Economic Inver Grove Development Authority $12,956 $6,478 $6,478 Heights Hastings Economic Hastings Development and $10,342 $5,171 $5,171 Redevelopment Authority Rosemount Port Authority Rosemount $10,342 $5,171 $5,171 Farmington Economic Farmington Development Authority $10,342 $5,171 $5,171 South St.Paul Economic South St.Paul Development Authority $10,342 $5,171 $5,171 West St.Paul Economic West St.Paul Development Authority $10,342 $5,171 $5,171 Mendota City of Mendota Heights $5,170 $2,585 $2,585 Heights Small Cities n/a $8,032 $8,032 $0 and Townships Total $140,000 $74,018 $65,982 8 Exhibit B Dakota Open to Business Program Scope of Services Open to Business("OTB")Technical Assistance Services MCCD will provide intensive one-on-one technical assistance to Municipalities' and Small Cities' and Townships'businesses,residents and aspiring entrepreneurs intending to establish, purchase,or improve a business in Municipalities and Small Cities and Townships within Dakota County(the"County"). MCCD will dedicate one full time staff person based in the County to provide the Technical Assistance Services("Dakota OTB Staff'). In addition,MCCD will make available the expertise of all MCCD technical and support staff in the delivery of services to Dakota Open to Business Program. Technical assistance includes,but is not limited to,the following: D Business plan development > Feasibility analysis D Marketing D Cash flow and other financial projection development D Operational analysis D City and State licensing and regulatory assistance > Loan packaging,and other assistance in obtaining financing > Help in obtaining competent legal advice MCCD Dakota OTB Staff will be available to meet clients at the CDA office building,various Municipality city halls or at the client's place of business. MCCD Dakota OTB Staff will provide technical assistance on a walk-in basis monthly in each Municipality,if requested. MCCD will also hold two-hour"Test Drive Your Business Idea"sessions once a month in various Municipality locations. Open to Business Access to Capital Access to capital will be provided to qualifying businesses through MCCD's Emerging Small Business Loan Program(see Exhibit C Small Business Loan Program Guidelines below). MCCD also provides it's financing in partnership with other community lenders,banks or Local Government Entities interested in making capital available to residents and/or businesses in their community. 9 EXHIBIT C Small Business Loan Program Guidelines Loan Amounts: • Up to$25,000 for start-up businesses • Larger financing packages for established businesses • Designed to leverage other financing programs as well as private financing provided by the commercial banking community. Eligible Protects: • Borrowers must be a"for-profit"business. • Business must be complimentary to existing business community. • Borrowers must have equity injection as determined by fund management. Allowable Use of Proceeds: • Loan proceeds can be used for working capital,inventory,building and equipment and general business operations. Interest Rates: • Loan interest rate is dependent on use,term and other factors,not to exceed 10%. Loan Term Length: • Loan repayment terms will generally range from three to five years,but may be substantially longer for major asset financing such as commercial property. Fees and Charges: • Borrowers are responsible for paying all customary legal and other loan closing costs. 10 40111940 F ii4�►16City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 pit.th www.cifarmington.mn.us TO: Economic Development Authority FROM: Adam Kienberger, Community Development Director SUBJECT: February Director's Report DATE: February 16,2017 INTRODUCTION/DISCUSSION End of Year Permit Report Each year the city's Building Official provides an end of year building permit report to the City Council. This was presented at their meeting on February 6. Please fmd a copy of the report attached. Ribbon Cuttings The city offers businesses the opportunity to host a ribbon cutting event free of charge. This continues to be a great way to welcome new business to Farmington. Most recently the city hosted a ribbon cutting at TJ Larson's State Farm Insurance agency on February 1 at 18400 Pilot Knob Road. 2016-2018 Strategic Plan for Economic Development This will be a standing item of note each month in the Director's Report. This document serves as guidance for the work undertaken by the EDA over a three-year cycle. The EDA's 2016-2018 Strategic Plan for Economic Development is included for your reference. Miscellaneous Articles Please fmd attached a few agency reports and industry articles you may fmd of interest: Open to Business Dakota County 4th Quarter Report Dakota County CDA Foreclosure Summary Dakota County CDA Notice of Pendency Filings Star Tribune—For fledgling bakery, sewer access fee was big surprise NEXT MEETING Our next meeting is scheduled for Thursday,March 23 at 6:30 p.m. ACTION REQUESTED None,this report is intended to be a monthly update on various development and industry related topics. ATTACHMENTS: Type Description a Exhibit Open to Business Dakota County 4th Quarter Report c Exhibit Dakota County CDA Foreclosure Report d Exhibit Dakota County CDA Notice of Pendency Filings Exhibit Star Tribune-For fledgling bakery, sewer ci access fee was big surprise o Exhibit 2016 Building Permits Report ni OPEN TO BUSINESS Dakota County 1/1/16—12/31/16 Client City: Clients Served: Apple Valley 16 Total Entrepreneurs 139 Burnsville 28 Pre-Start/Start Up 65 Eagan 29 Existing Business 74 Farmington 14 Hastings 4 Inquiries 218 Inver Grove Hts 6 (Requests for information/referral,not a formal client) Lakeville 13 Financing: Mendota Heights 9 Rosemount 5 Provided (Dakota County Businesses) S.St. Paul 3 Number 2 W.St. Paul 9 Amount $ 64,000 Townships 1 Undecided Location 2 Provided (Dakota County Residents) Industry Segment: Number 0 Amount $0 Retail 28 Service 80 Microgrants Food 22 Number 3 Manufacturing 2 Amount $ 3,000 Technology 3 Construction/Related Trades 4 Credit Builder Loans Number 9 Referral Source: Amount $ 2,220 Municipalities/CDA 63 Total $ 26,220 Chamber 15 Internet 6 Requests/In Process Friends/Family 10 Number 0 Other(Banks,Schools, Etc.) 45 Total Request $ 0 Hours of Direct Service: Facilitated/Leveraged Loans Amount $1,007,905 1St Quarter 479.85 2nd Quarter 459.25 3rd Quarter 568.50 4th Quarter 435.75 03 m ,i- ,I Ql in O L0 C) C) In N O On LO O LO N LIl m m N a LD N m N .--1 N •03 M N .--I In O In 'i O N N a N O m W .-1 '-I r1 0 N 7 Ln 00 ONl N O u N N m Ln 0 O N M LO l0 O C> Ln ." r-1 In Z N N a a a 0 u Cr, rn In 0) O N Ln In Ln O ai U d l0 l0 N O N _, G1 m a In l0 N CU T O 0 U 0 O• ^' RI mE C7 }J 7 N a t C Q N COY O LO (II N c1 O c Ln 3 u. 3 L O _ a In LO O, E cu V O i L O Lin `D (II O O U N CN m LO CO Cr U a a Ln Ln cN ▪ O 3 VI o a CU o In 3 C ru N m a 02 ° 3 in a m r•-• rn .@ Y OLA E U v o G1 O moo c L ro , LL a N c-1 010 = E Q ma a 03 o a `o C u- n n O E 0 O 2 a LC) Ln co a, C °1 0 o E -0 v O Ii M M Ln N E j c C N 7 '-I U v cl j> ^ N a N 0 m 00 N N .-1 O N C CD N .ai CO O - YECj a1 0 0 6 vL 0''''' cucis < .., . LA 0—II ( v _ 61. t.[1:1 o N•L �v v m o p l6a a mO v OI� LID Lfl a m N N NI NI Y.-I O O O O ^1_c N v 'N C .te m l7 — _O CLVl U c Q T' a °p °J o vE O Q m 2 I Si vF J J U Q Q Q Q K O O O O p I- 1- I- I- Ln N M n O\ C OL1 C co uo 0l to V u 0 .-I .-i .y f- LU LU �i .-I CY n LU m Ol C a) c a) 2 n O 0 a, Gti Q-1 0 -0 .l V-1 N Ol m to m ,my a' m _ N N u 0 Z o O a) a, u i 2/13/2017 For fledgling bakery,sewer access fee was big surprise-StarTribune.com BUSINESS For fledgling bakery, sewer access fee was big surprise "It was either pay for it or wait for the appeal that could have taken weeks,"Rise Bagel owner Jen Lloyd said. "It's costly to delay." FEBRUARY 6,2017—11:21AM Sisters Jen and Kate Lloyd have built their several-year-old,growing rRise Bagel business out of a kitchen incubator in south Minneapolis, _/Y1 thanks 1to farm T They ranout ofers spacemarketslast,events and the Internet. year and took the plunge on their own space. NEAL ST. ANTHONY The Lloyds invested$100,000-plus,including a bank loan,to build out space in a renovated warehouse in the booming North Loop for their first retail bakery and cafe in 3,000 square feet at 530 N.Third St. Kate quit a good day job in retail-furniture marketing to go all in;Jen still works days at another job and nights and weekends on bagels. All went well except for an expensive stumble over the sewer line,you might say.Their architect last fall estimated that their"Sewer Availability Charge(SAC)"would be $12,000.Last month,the Metropolitan Council and city sent a tab for$25,000.The two women choked. �`" My----,.. li The SAC is the bane of the small independent restaurateurs who have opened new places kir/Nisi over the last decade,often reviving once-dark corners of town.Restaurants run through y a lot of water in the kitchen and bathrooms.And the SAC charge is designed to cover ` `,',' ti.,. s„, some of the costs for the city sewer lines and the Met Council,which runs the big ' regional interceptor lines that flow to Twin Cities-area sewage-treatment plants. r The Lloyd sisters plan to appeal the charge and get a refund.However,they paid the full F amount in order to get the license to proceed with construction on the small bistro, N A. '' . LSV including a kitchen,two new bathrooms and 40 chairs. (http://aJoh a.startPhotobune.cgraphy Brenda Johnson Photography Sisters Jen and "It was either pay for it or wait for the appeal that could have taken weeks,"Jen Lloyd Kate Lloyd,who own Rise Bagel,are hoping to said."It's costly to delay." open their first retail bakery and cafe in the... The Met Council assessment,as applied by city licensing,assumes they may fill some of the open space in the bistro with more tables and chairs.The Lloyds say they won't. "This`determination'[by the city]was inconsistent,"said Kate Lloyd."We want fairness, consistency and transparency.It's hard enough to start and expand a small business." The Lloyds said they were informed by the city licensing department that the higher amount was assessed to charge for the likelihood that Rise Bagel,which is scheduled to open this spring,would add more seats in a walk-through area near the food counter. The city has seen a pattern of restaurants adding seating after a lower SAC assessment. The Lloyds don't think they should have to pay for seats they don't plan to use. A city communications officer submitted the following response last week:"The City has been working with Jen Lloyd and proposed a seat count limitation to reduce the SAC fees.She paid the full SAC fees of$24,850 and will receive a refund when she submits a business license application identifying the seat count limitation." Regardless,SAC is confusing to small operators,and seemingly arbitrary at times. For example,Tina Rexing,a bakery-cafe owner in southeast Minneapolis hit the roof last spring when she took over an abandoned restaurant space and was assessed$11,000, even though she planned no more seating than the owner who bailed. The city and Met Council rescinded the assessment after her council member complained and a determination was made that a mistake was made over additional seating on the patio. http://www.startribune.com/for-fledgling-bakery-sewer-access-fee-was-big-surprise/412753213/ 1/2 2/13/2017 For fledgling bakery,sewer access fee was big surprise-StarTribune.com The Met Council is in the middle of a task force study and hearings ordered by the Legislature. Officials admit that SAC can be confusing. Ned Smith,director of finance and revenue for the Met Council's Environmental Services Division,said the law charges the council with collecting enough revenue from existing and new customers to pay their share of the cost of maintaining the sewage lines and treatment facilities. The city also charges users for clean water they use,and municipalities are free to tack on SAC charges to the Met Council bill to pay for their local sewer pipes that conned with the Met Council's regional interceptor lines and sewage treatment plants. "We raise$35 to$40 million a year from SAC revenue,"Smith said in January."Our total waste water fees are about$200 million a year paid by water users and we bill that to cities in the seven-county Twin Cities area.They charge the users.If SAC went away, everybody's[water and sewer bill]would go up 15 to 20 percent "The Met Council charge is the same.The difference is if the local community adds a SAC[water pipe]charge.St.Paul adds a one-time processing fee.Minneapolis typically doesn't" Commissioner Wendy Wulff of the Met Council conceded that the SAC process can be complicated,particularly because each municipality handles it somewhat differently in making the assessments for the council.She noted that big developers and chain restaurants know and navigate the process "It's the mom-and-pop enterprises that sometimes get surprised,"Wulff said."We are always working on simplification.And I hope we can make progress on simplification." "It's the misperceptions that people often get angry about I led the effort in 2009.I was on the Lakeville City Council,and I saw businesses weren't doing outdoor patios because the cost was too high.So Met Council staff recommended a 50 percent [discount]on outdoor seating.We settled on 75 percent We saw a huge increase in outdoor patio seats." In the end,somebody must pay the price for additional sewer capacity and maintenance. Neal St.Anthony has been a Star Tribune business columnist and reporter since 1984.He can be contacted at nstanthony@startribune.com. Neal St.Anthony has been a business columnist and reporter for the Star Tribune for 30-years.He also has worked in financial communications for two publicly held companies. NeaISt.Anthony@startribune.com 612-6737144 http://www.startribu ne.com/for-fledgling-bakery-sewer-access-fee-was-big-surprise/412753213/ 2/2 41ARMi� City of Farmington hp 430 Third Street Farmington,Minnesota p o 651.280.6800 -Fax 651.280.6899 �+,.,, a - www.ci.farmington.mn,us TO: Mayor, Councilmembers and City Administrator FROM: Ken Lewis,Building Official SUBJECT: Fourth Quarter 2016 and Year End New Construction Report and Population Estimate DATE: February 6, 2017 INTRODUCTION The following report summarizes the new construction permits issued during the fourth quarter of 2016, and the year-end building permit totals, and population estimate. DISCUSSION Fourth Quarter Building Permit Information:During the fourth quarter of the 2016 building construction season(October 1st through December 31st)the city issued 12 new single-family detached housing and 1 duplex. The average building vakiation of the single-family homes during the fourth quarter of 2016 was $213,533, up from$205,150 during the third quarter of 2016.The valuation for the duplex was $225,500 (Note that the valuation averages do not represent the average sale price or average market value of the homes in question, since they do not include the value of the lot or any amenities added to the home that are not part of the building code formula). Year-End Building Permit Information:The year-end figures reflected 65 new single family units. Two of these units were replacements after demolition occurred. 1 new duplex(after demolition occurred)and 1 multi-family housing(Legacy of Farmington Senior Living Facility). The new single family permits resulted in a total new residential building valuation of$13,784,000. Of the year-end total, the average valuation was $212,062. The duplex building valuation was $225,500.And the multi-family building valuation was $9,255,983.As noted above,these valuations averages do not represent the average sale price or average market value of the homes in question, since they do not include the value of the lot or any amenities added to the home that are not part of the building code formula. In addition to the new housing units, the following numbers reflect other permits that were issued during 2016. Building—763 (decks,basement finishes, additions, garages,roofs, siding,remodeling, etc.) Plumbing-172(lawn irrigation,water softener,water heaters,water and sanitary piping, etc.) Mechanical—249 (furnaces, garage heaters, gas piping, fireplaces, ductwork, etc) Total additional Permits—1184 Inspections performed for 2016 Building—3118(Footing, foundation,poured wall, framing, insulation, finals, etc.) Mechanical—299 (Rough-ins, air tests, finals, etc.) Plumbing—173 (Rough-ins, air tests, finals, etc.) Total number of inspections performed-3590 Year-End Population Estimate: At the beginning of 2003, City staff decided that each quarterly building permit report should also include an updated population estimate for the City of Farmington. After discussing several methods of calculating population, a decision was made to base our population estimates on Certificates of Occupancy rather than upon building permits. Building permit activity is not a"real time"reflection of actual population, given the "lag time"between the issuance of the permit and the actual occupancy of the dwelling unit(ie.,the time required to construct, market and sell the home). Accordingly, staff started with the City population as of April 1, 2000(as determined by the U.S. Census Bureau)and then determined the number of Certificates of Occupancy[C.O.s] issued by the City since that date. The number of C.O.s is multiplied by 2.95,which was (according to the 2010 Census)the average number of occupants per Farmington dwelling unit. The resulting calculations are as follows: 21,806 Estimated population as of December 31,2012 +47 = 16 certificates of occupancies issued from the period of 1/1/13 to 3/31/13 X 2.95. 21,853 Estimated population as of March 31, 2013 +62 =21 certificates of occupancies issued from the period of 4/1/13 to 6/30/13 X 2.95 21,915 Estimated population as of June 30,2013 + 109 =37 certificates of occupancies issued from the period of 7/1/13 to 9/30/13 X 2.95 22,024 Estimated population as of September 30, 2013 + 130 =44 certificates of occupancies issued from the period of 10/1/13 to 12/31/13 X 2.95 22,154 Estimated population as of December 31st,2013 +_77 =26 certificates of occupancies issued from the period of 1/1/14 to 3/31/14 X 2.95 22,231 Estimated population as of March 31, 2014 +62 =21 certificates of occupancies issued from the period of 4/1/14 to 6/30/14 X 2.95 22,293 Estimated population as of June 30, 2014 + 85 =29 certificates of occupancies issued from the period of 7/1/14 to 9/30/14 X 2.95 22,378 Estimated population as of September 30, 2014 +68 =23 certificates of occupancies issued from the period of 10/1/14 to 12/31/14 X2.95 22,446 Estimated population as of December 31st,2014 +41 = 14 certificates of occupancies issued from the period of 1/1/15 to 3/31/15 X 2.95 22,487 Estimated population as of March 31st,2015 +38 = 13 certificates of occupancies issued from the period of 4/1/15 to 6/30/15 X 2.95 22,525 Estimated population as of June 30th 2015 +44 =5 certificates of occupancies issued from the period of 7/1/15 to 9/30/15 X 2.95 22,569 Estimated population as of September 30th 2015 +53 = 18 certificates of occupancies issued from the period of 10/1/15 to 12/31/15 X 2.95 22,622 Estimated population as of December 31,2015 +24 =8 certificates of occupancies issued from the period of 1/1/16 to 3/31/16 X 2.95 22,646 Estimated population as of March 31, 2016 +32 = 11 certificates of occupancies issued from the period of 4/1/16 to 6/30/16 X 2.95 22,678 Estimated population as of June 30, 2016 +65 =22 certificates of occupancies issued from the period of 7/1/16 to 9/30/16 X 2.95 22,743 Estimated population as of September 30, 2016 +38 = 13 certificates of occupancies issued from the period of 10/1/16 to 12/31/16 X 2.95 22,781 Estimated population as of December 31, 2016 BUDGET IMPACT None ACTION REQUESTED This item is informational in nature.No action is required ATTACHMENTS: Type Description © Backup Material Fourth Quarter 2016 and Year-End New Construction Report and Population Estimate rN M lf) (O O O O O O N N N N N NENE U a) 0 O z U 0 a) CO Co CD E 4.0 O _ -" � T i O Cr) .Q g ca o -a a) a m Cl) ItattroalW4---.7" N N r a — co a) a 0 a) 1i _7�rt ";a LL co iralreT 0 o O co O o o O C CO V N O co r r s;iwJad Aly;uoW N M IL) CO N N No N N ® ■ ■ ■ MEM 1111111M1- Z 1 U 5. a) 111.11.1 O Q - •_ Cl) COC a) i-, C0 �., Q ro —._-- _-.: .n tL sumumemw— « ! ! 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