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04.03.17 Council Packet
Meeting Location: Farmington Farmington City Hall Minnesota 430 Third Street Farmington,MN 55024 CITY COUNCIL REGULAR MEETING AGENDA April 3, 2017 7:00 P.M. Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA S. ANNOUNCEMENTS/COMMENDATIONS a) Proclaim April 22, 2017 as Earth Day in Farmington Proclaimed b) Proclaim April 28, 2017 as Arbor Day in Farmington Proclaimed c) Adopt Resolution Accepting Donation from Farmington Firefighters Relief Association R19-17 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items. No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA a) Approve Minutes of the March 20, 2017 City Council Meeting— Administration Approved b) Approve Minutes of the March 20, 2017 City Council Work Session— Administration Approved c) Approve Janitorial Cleaning Services Agreement—Parks Approved d) Approve Agreement with Marschall Lines, Inc. to Provide Bus Service for 2017 Swim Bus Program—Parks Approved e) Adopt Resolution Accepting Swim Bus Program Donation from Marschall Line, Inc. —Parks R20-17 f) Adopt Resolution Accepting Donation to the Rambling River Center—Parks R21-17 g) Adopt Resolution Accepting Donation to the Rambling River Center—Parks R22-17 h) Adopt Resolution Appointing a Well Head Protection Manager— Engineering R23-17 i) Approve LED Lighting Phase II Project—Engineering Approved j) Adopt Ordinance Amending the City Code as it Relates to the Elimination of the Heritage Preservation Commission—Community Development Pulled k) Adopt Resolution Approving Gambling Event Permit for St. Michael's Church—Community Development R24-1 7 1) Approve Temporary On-Sale Liquor License for St. Michael's Church— Community Development Approved m) Approve Purchase of Vehicle for Fleet Services—Municipal Services Approved n) Approve Purchase of Vehicle and Compartment Body for Buildings— Municipal Services Approved o) Adopt Resolution Declaring Surplus Property—Municipal Services R25-1 7 p) Appointment Recommendation Information Technology—Human Resources Approved q) Appointment Recommendation Liquor Operations—Human Resources Pulled r) Approve Seasonal Hiring—Human Resources Approved s) Adopt Resolution Declaring Surplus Property—Fire R26-17 t) Adopt Resolution Declaring Surplus Property—Fire R27-17 u) Approve 2016 Interfund Transfers—Finance Approved v) Approve Bills—Finance Approved REGULAR AGENDA 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT a) 2040 Comprehensive Plan Contract Approved 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Vermillion River Streambank Stabilization and Habitat Restoration Project in Rambling River Park Information Received 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Emerald Ash Borer Management Plan Approved b) Approve Street and Trail Maintenance Services Being Done Under the South Metro Joint Powers Agreement Approved 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN oFFAi� City of Farmington Z.1-; s 430 Third Street Farmington, Minnesota Xa 651.280.6800 -Fax 651.280.6899 •�., + www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Lena Larson, Municipal Services Coordinator SUBJECT: Proclaim April 22, 2017 as Earth Day in Farmington DATE: April 3, 2017 INTRODUCTION The United States has celebrated Earth Day on April 22nd since 1970. In 1990, it became a global event. Promoting Earth Day activities and events educates the public about the importance of caring for the environment by reducing waste, conserving energy and water, and adopting more ecologically sound lifestyles. DISCUSSION In commemoration of Earth Day, the fifteenth annual Community Pond & Park Cleanup will be held on Saturday, April 29, 2017 and the city is partnering again this year with Farmington Area Community Education to bring an Earth&Arbor Day Celebration to the community that same day. The Earth & Arbor Day Celebration will be held at Rambling River Center from 10:30 a.m. to 12:30 p.m. and gives participants an opportunity to learn about how their actions impact the environment. Curbside Cleanup Days start on Saturday, April 22, 2017 and end May 20, 2017. The Curbside Cleanup Day program gives Farmington residents a convenient opportunity to properly dispose of appliances and large,bulky household items. BUDGET IMPACT NA ACTION REQUESTED Proclaim April 22, 2017 to be Earth Day in Farmington. /f4 , City of Farmington y430 Third Street Farmington, Minnesota '1a.y� ,p 651.280.6800 -Fax 651.280.6899 y7,As'R,: www Ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Jennifer Dullum, Natural Resource Specialist SUBJECT: Proclaim April 28, 2017 as Arbor Day in Farmington DATE: April3, 2017 INTRODUCTION The city of Farmington has been designated as a Tree City USA community for the past 26 years. To continue with this designation, the city council must proclaim Arbor Day in the city of Farmington. DISCUSSION The city will be celebrating Arbor Day with a tree planting celebration that will be held on Friday,April 28, 2017 at 10:00 am in North Creek Park. The tree planting celebration will involve fifth grade students from Akin Road Elementary School assisting city staff with planting trees in the park. This is a public event, so city council and community members are invited to attend and participate. BUDGET IMPACT NA ACTION REQUESTED Proclaim Friday,April 28, 2017 as Arbor Day in Farmington and have Mayor Larson sign the attached proclamation. This action is in line with the city council's priorities of fostering partnerships and providing high quality service delivery. ATTACHMENTS: Type Description © Exhibit Proclamation ioc�FAR4 �► City of Farmington �laz 430 Third Street Farmington,Minnesota } °•'�16 t'A moo 651.280.6800•Fax 651.280.6899 fi www ci.farmington.mn.us Arbor Day Proclamation WHEREAS: The health of the people is tied to the health of our forests; and WHEREAS: Trees and forests improve our physical health by cleaning the air,reducing exposure to the sun's UV rays, and decreasing temperatures during the summertime; and WHEREAS: Childhood asthma rates are lower in urban communities that have a higher density of trees; and WHEREAS: Trees and forests improve our mental health by reducing stress and increasing concentration; and WHEREAS: One tree provides$62,000 worth of air pollution control over a period of 50 years; and WHEREAS: Forests create high-quality drinking water by acting as a natural filter;and WHEREAS: Forests create high-quality drinking water by acting as a natural filter;and WHEREAS: The last Friday in April, and throughout the month of May,Minnesotans pay special tribute to all the natural resources, and dedicate themselves to the continued vitality of Minnesota's forests. NOW,THEREFORE,I, Todd Larson,Mayor of the city of Farmington, do hereby proclaim Friday,April 28, 2017, as: ARBOR DAY and the month of May 2017, as Arbor Month in Farmington. Dated: This 3rd day of April in the year 2017. Mayor Todd Larson 4Fpatiit�► City of Farmington ‘711430 Third Street Farmington, Minnesota '1. 651.280.6800 -Fax 651.280.6899 ' . now www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Jim Larsen, Fire Chief SUBJECT: Adopt Resolution Accepting Donation from Farmington Firefighters Relief Association DATE: Apri13, 2017 INTRODUCTION The Farmington Firefighters Relief Association(FFRA)has donated$30,000.00 to the Farmington Fire Department. DISCUSSION The FFRA raises funds through the sale of pull tabs at local establishments. From time to time the FFRA donated funds to the Farmington Fire Department to be deposited in to the Fire Capital Projects Fund for future equipment purchases and to supplement special projects. Over the past four years these donations have totaled over$150,000.00. BUDGET IMPACT A donation of$30,000.00 has been made to the fire department. ACTION REQUESTED Adopt a resolution accepting the$30,000.00 from the Farmington Fire Relief Association and acknowledge the generous donation. ATTACHMENTS: Type Description D Cover Memo Resolution Adopting Donation from FFRA RESOLUTION NO. R19-17 A RESOLUTION ACCEPTING DONATIONS TO THE FARMINGTON FIRE DEPARTMENT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington was held at the Farmington City Hall on the 3rd day of April 2017 at 7:00 p.m. Members Present: Larson, Bartholomay, Craig, Donnelly Members Absent: None Member Craig introduced and Member Donnelly seconded the following: WHEREAS,the Farmington Fire Department provides fire and emergency medical services; and WHEREAS, the Farmington Firefighters Relief Association from time to time donates substantial funds to the city of Farmington from gambling proceeds, NOW THEREFORE BE IT RESOLVED that, after due consideration,the Mayor and City Council of the city of Farmington, Minnesota, hereby accept the monetary donation of $30,000.00 from the Farmington Firefighters Relief Association to the city of Farmington Fire Department to be deposited in the Fire Capital Projects Fund. This resolution was adopted by recorded vote of the Farmington City Council in open session on the 3rd day of April 2017. Todd Larson, Mayor Attested to on the /44h day of April 2017. ` 11�D00/_ ,-- McKnight, Crit nistrator g Y SEAL 74URM46, City of Farmington 44 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 .,, + www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the March 20, 2017 City Council Meeting-Administration DATE: April 3, 2017 INTRODUCTION Attached are the minutes of the March 20, 2017 city council meeting for your review. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the minutes of the March 20, 2017 city council meeting. ATTACHMENTS: Type Description d Backup Material March 20, 2017 City Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING MARCH 20, 2017 1. Call to Order Mayor Larson called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Larson, Craig, Bartholomay and Donnelly Absent-None Staff Present-Administrator McKnight, Finance Director Hanson, Community Development Director Kienberger, Public Works Director Gehler, Parks and Recreation Director Distad and Attorney Jamnik. 4. Agenda Motion by Bartholomay, second by Craig,to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations a) Margaret Stone and Barb Svoboda from the Dakota County Library shared with the city council information on the libraries transforming communities program. The Farmington Library is one of the first branches to hold community conversations as a part of developing their own strategic plan. 6. Citizen Comments None 7. Consent Agenda Motion by Donnelly, second by Craig,to approve the consent agenda: a) Approve Minutes of the March 6, 2017 City Council Meeting-Administration b) Approve Minutes of the March 13, 2017 City Council Work Session-Administration March 20, 2017 Minutes - 1- c) Adopt Resolution R17-2017 Approving a Joint Powers Agreement with Dakota County for a Household Hazardous Waste Collection Event-Municipal Services d) Approve Finding of Facts for Approval of Comprehensive Plan Amendment and Rezoning for the Bongard Property Located at 20522 Akin Road-Community Development e) Readopt Joint Resolution R18-2017 with Castle Rock Township Establishing an Orderly Annexation Agreement-Community Development f) Acknowledge Resignation Engineering-Human Resources g) Approve Staff Issued Business Credit Cards-Finance h) Approve Bills-Finance APIF, motion carried. 8. Public Hearings None 9. Award of Contract a) Playground Equipment Purchase and Installation Prairieview Park Parks and Recreation Director Distad shared that city staff has solicited proposals for the purchase of new playground equipment in Prairieview Park. The proposals requested two separate quotes for the installation of equipment and the equipment itself to eliminate sales tax on the equipment purchase. Quotes for playground equipment are not standardized as each company has unique equipment so a comparison of one company's playground equipment against another is impossible. The city identified a not to exceed amount of$40,000 for the equipment. The proposals are then ranked against predetermined criteria that were developed before proposals were received. The city received seven quotes for the playground equipment. The Parks and Recreation Advisory Commission recommends the equipment of Little Tikes Commercial and sold by Northland Recreation with a purchase cost of$33,450. The low bid of two for installation costs of$6,550 from Recreation Services, Incorporated is also recommended. The original budget for this project was$40,000. The total proposed cost for the new equipment and installation is$40,000. The funding for this purchase will come from the Park Improvement Fund which has a balance of$234,418.26. Councilmember Donnelly asked how we differentiate between bids when they are this close. Distad stated that a predetermined list of criteria is used by the Parks and Recreation Advisory Commission. March 20, 2017 Minutes -2- Motion by Bartholomay, second by Donnelly,to approve the purchase of playground equipment for Prairieview Park from Northland Recreation at a cost of$33,450 and approve the agreement with Recreation Services, Incorporated for the installation of playground equipment at a cost of$6,550. APIF, motion carried. b) Shelter Purchase and Installation in Prairieview Park Parks and Recreation Director Distad presented bids for the purchase of a shelter and the installation of the shelter at Prairie View Park. The bids were separate so the city does not have to pay sales tax on the purchase of the shelter. The budget for the project is not to exceed $35,000 Three proposals were reviewed by the Parks and Recreation Advisory Commission and a polygon shelter that is manufactured by Porter Corporation and sold by Northland Recreation is recommended at a cost of$20,691. In addition,the installation costs bid recommendation is the lower of the two bids submitted. The bid recommended is from Recreation Services, Incorporated at a cost of$14,309. The original budget for this project was$35,000. The total proposed cost for the new equipment and installation is$35,000. The funding for this purchase will come from the Park Improvement Fund which has a balance of$194,418.26. Councilmember Donnelly asked if the equipment is maintenance free. Distad responded that it has a 40 year life expectancy with minimal maintenance. Councilmember Craig asked what it was made of. Distad responded that it has a metal roof and should last 40 years with minimal maintenance. Councilmember Bartholomay asked if there is a warranty. Distad responded that there is a five year warranty for material and labor. Motion by Donnelly, second by Bartholomay, to approve the purchase of the Poligon Shelter from Northland Recreation at a cost of$20,691 and approve the agreement with Recreation Services for the installation of the shelter in Prairieview Park at a cost of$14,309. APIF, motion carried. APIF, motion carried. 10. Petitions, Requests and Communications a) 2016 Parks and Recreation Department Annual Report Parks and Recreation Director Distad presented the 2016 department annual report. The department worked on a many different projects in 2016. March 20, 2017 Minutes -3- Distad reviewed work in a number of areas and projects including Troy Hills Park,Tamarack Park basketball court, North Creek Park hockey boards replacement, Arbor Day, outdoor hockey rinks, trail usage, building improvements, pool usage, ice arena usage, recreation programs, volunteers, Rambling River Center,fundraising,the Parks and Recreation Advisor Commission and Rambling River Center Advisory Board. The city council was very appreciative of all of the work and the annual report. 11. Unfinished Business None 12. New Business a) Accept the Resignation of City Councilmember Tim Pitcher and Declare a Vacancy Administrator McKnight shared with the city council that Tim Pitcher submitted his resignation from the city council effective March 9, 2017. Mr. Pitcher was elected to the city council in 2014 and his term runs through December 31, 2018. The city's vacancy process is the default state law provision in Minnesota Statute 412.02 subdivision 2a. Since the term expires on December 31, 2018 and there is no regular scheduled city elections in 2017 the city council process is to declare that a vacancy exists on the city council and determine what process will be used to fill the vacancy. The city council discussed options to fill the vacant position at a work session prior to the city council meeting. The city council has decided to accept applications for the vacant positions. Interested residents can submit an application to the city administrator prior to noon on Tuesday,April 4, 2017. Interviews will take place on Monday, April 10, 2017. Motion by Bartholomay, second by Craig,to accept the resignation of City Councilmember Tim Pitcher effective March 9, 2017, declare a vacancy on the city council and authorize the acceptance of applications to fill the vacancy. APIF, motion carried. 13. City Council Roundtable Larson-With the vacancy that exists on the city council there is also a vacancy on the Economic Development Authority. Motion by Bartholomay, second by Donnelly,to appoint Councilmember Craig to serve on the Economic Development Authority. APIF, motion carried. Donnelly-Thanked Tim Pitcher for his service on the city council. March 20,2017 Minutes -4- Bartholomay-Thanked Tim Pitcher for his service on the city council,thanked the volunteers at the Rambling River Center and thanked those who have donated to parks and recreation programs. Craig-Thanked the donors to our programs and thanked the library representatives for sharing information at the meeting. Kienberger-Shared that there were two ribbon cuttings held in Farmington today. Imperial Family Chiropractic and KeePet Clean Pet Grooming are now doing business in the city. Larson-A wine tasting will be held on April 6, 2017 at Celts, shared with the city council that casual meetings will occur again this summer and encouraged residents to shop local. Adjourn Motion by Bartholomay, second by Donnelly,to adjourn the meeting at 7:57 p.m. APIF, motion carried. Respectfully Submitted David McKnight, City Administrator March 20, 2017 Minutes -5- �o�FARMi� City of Farmington O 430 Third Street y � Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 pRooll www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the March 20, 2017 City Council Work Session-Administration DATE: April 3, 2017 INTRODUCTION Attached for your review are the minutes from the March 20, 2017 city council work session. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the minutes of the March 20, 2017 city council work session. ATTACHMENTS: Type Description Ci Backup Material March 20, 2017 Work Session Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES WORK SESSION MARCH 20, 2017 Mayor Larson called the work session to order at 6:00 p.m. Roll Call Present-Larson, Bartholomay, Donnelly and Craig Staff Present-Administrator McKnight and Community Development Director Kienberger Agenda Motion by Bartholomay, second by Craig,to approve the agenda. APIF, motion carried. City Council Vacancy The city council discussed the current vacant seat that now exists with the resignation of Tim Pitcher. The city council discussed the city history of filling vacant seats over the past 20 years. City councilmembers shared that they have been contacted by residents who may have an interest in serving on the city council. It was decided that the city council will accept applications for the vacant seat through Tuesday, April 4, 2017. The city council will likely interview candidates on Monday, April 10, 2017. City Administrator Update Community Development Director Kienberger discussed a possible downtown outdoor seating opportunity for the city. Staff was interested in the city council thoughts on placing an initial seating area outside of one of our local restaurants to provide outdoor seating to people downtown,to ensure a good appearance of this type of outdoor seating that is happening and to help control sidewalk access issues in these locations. After some discussion the city council consensus was to try this at one location downtown to see how it works. City staff will select a site and keep the city council informed on the success of this attempt. Adjourn Motion by Bartholomay, second by Craig,to adjourn the meeting at 6:45 p.m. Respectfully Submitted March 20,2017 Work Session Minutes -1- David McKnight, City Administrator March 20, 2017 Work Session Minutes -2- jo��A ►i , City of Farmington tU 430 Third Street Farmington, Minnesota '�a 651.280.6800 -Fax 651.280.6899 .,,,,to,6.' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approve Janitorial Cleaning Services Agreement-Parks DATE: April3, 2017 INTRODUCTION In 2014, the city entered into a three-year agreement with Treasure Enterprises, Inc. to clean City Hall, Fire Station#1, Fire Station#2, Rambling River Center and Central Maintenance Facility. In 2015 cleaning services associated with Fire Station#1 and#2 were ended due to dissatisfaction with the cleaning services being provided. The Fire Department then assumed responsibility for cleaning its own buildings. City Hall, Rambling River Center and Central Maintenance Facility(collectively known as buildings)were the remaining buildings being cleaned by the contractor. Though the performance of the current contractor has not warranted termination, staff has not been fully satisfied with the quality of the services provided. The current agreement with Treasurer Enterprises, Inc. expires on April 30, 2017. A request for proposals (RFP) for janitorial cleaning services was mailed to cleaning contractors and the results have since been tabulated. DISCUSSION Staff mailed RFP's to 15 different vendors and one vendor picked up an RFP from city hall. Six proposals were submitted.Attached is Exhibit A, which is a tabulation form showing the vendor names and the amount proposed by each vendor to clean the buildings. It is important to note the RFP requested that the vendor was to submit a total cost to clean the buildings over a three year period as a lump sum. The quoted amounts that you see on the tabulation form are the total cost to clean each building for three years. The total lump sum is then divided by three to determine the annual cost to clean the buildings. Previously the janitorial cleaning services RFP did not contain a requirement to clean the buildings' exterior windows. The current RFP included the cleaning of exterior windows twice a year and also included the Police Station exterior window cleaning twice a year. The rest of the Police Station will continue to be cleaned by a part time staff member. Fire Station#1 and#2 will continue to be entirely cleaned by Fire Department staff While it appears Treasure Enterprise, Inc. submitted the lowest overall proposal for the three year time period at an amount of$127,331.34, staff is recommending to select the next lowest proposed cleaning amount submitted by Perfection Plus, Inc. The reason for this recommendation is, as stated previously, is based on the dissatisfaction with the cleaning performed by Treasure Enterprise, Inc. under the previous contract. Over the past three years, staff has had to contact Treasure Enterprises, Inc. many times to come back and clean areas that were either not cleaned very well or were not cleaned at all. This included: • carpeted areas at Rambling River Center and City Hall not being vacuumed • window sills and ledges not being wiped down on a regular basis to remove dust and cobwebs • hard surface floors at the Rambling River Center not properly scrubbed resulting in dirty streaks being left behind • conference room tables not being wiped and cleaned regularly • cleaning of interior glass and frames in all the buildings • hard surface flooring in both copier areas of first and second floor of City Hall not properly cleaned and dirty streaks continually being left behind • tile hallway in Rambling River Center not properly being cleaned and dirty streaks continually being left behind Though the cost of the proposed janitorial cleaning services is obviously the primary concern when evaluating proposals for services, one of the city council's priorities is to provide core government services at a high quality level. Having clean buildings is essential to providing core services to residents at a high quality leveL Further, if the initial contracted services are not provided to acceptable standards, or not provided at all until staff is forced to contact the contract, any initially apparent cost savings to the city are lost. Staff has also checked references provided by Perfection Plus, Inc., including the following: • Anoka County Human Service Center(120,000 square foot building) • Cambria USA (40,000 square foot building) • Metropolitan Council(90,000 square foot building) All references checked provided positive feedback about the cleaning services Perfection Plus, Inc. provides. Staff then contacted Perfection Plus, Inc. and confirmed with the contractor that they understood the scope of the cleaning services to be provided, and confirmed their proposed amount was correct for the three year time period of the contract. Staff consulted with the city attorney and he agrees with the staff recommendation to enter into a three year service agreement for janitorial cleaning services based on the RFP and analysis of the proposals as discussed above. BUDGET IMPACT The city currently pays Treasure Enterprises, Inc. $43,627.75 a year to clean the buildings. Perfection Plus's proposal would increase the average annual cleaning cost to $46,213.33. This will result in the city spending about$2,585.83 more per year on the janitorial cleaning services for all buildings. The city's 2017 approved budget does not account for this increase, however it is felt because the increase cost will only be for eight months of the year in 2017, staff is confident the existing budget can absorb this increased cost. Staff will adjust each of the buildings 2018, 2019, and 2020 requested budgets to reflect the increase in cleaning costs. While the annual cost is higher than the previous three year agreement the new agreement will include exterior window cleaning, so there are additional services being provided in the new agreement. ACTION REQUESTED Approve by motion the attached three year agreement with Perfection Plus, Inc. to provide janitorial cleaning services for the city of Farmington buildings in a total amount of$138,640.00. Respectfully Submitted, Randy Distad, Parks and Recreation Director ATTACHMENTS: Type Description D Exhibit Exhibit A Cleaning Proposal Tabulation Form D Contract Agreement Form o Exhibit Agreement Form's Exhibit A Janitorial Cleaning Services Request for Proposals EXHIBIT A 2017 Janitorial Cleaning Services Tabulation Form Treasure Coverall Twin Cady Building Little Johns Facility Enterprise Inc. Perfection Plus Cities Maintenance,Inc. Jani King Cleaning City Hall $69,582.60 $75,400.00 $108,540.00 $111,420.00 $149,680.44 $248,076.00 Central Maintenance Facility $29,533.32 $29,280.00 $33,444.00 $42,120.00 $20,855.28 $61,974.00 Rambling River Center _ $27,915.48 $33,000.00 $42,156.00 $48,420.00 $35,999.04 $88,185.00 Police Department (Exterior Windows Only) $299.94 $960.00 $1,032.00 $2,880.00 .05 per square foot $1,410.00 Total $127,331.34 $138,640.00 $185,172.00 $204,840.00 $206,534.76 $399,645.00 City of Farmington 430 Third Street Farmington,Minnesota $ & 651.280.6800•Fax 651.280.6899 www.ci.farmington.mn.us EXHIBIT A REQUEST FOR PROPOSALS MUNICIPAL BUILDINGS JANITORIAL SERVICES CITY OF FARMINGTON, MINNESOTA February 27, 2017 PROPOSALS ARE BEING ACCEPTED FOR JANITORIAL SERVICES IN THE FOLLOWING CITY OF FARMINGTON BUILDINGS: City Hall,430 Third Street; Central Maintenance Facility, 19650 Municipal Drive Rambling River Center,325 Oak Street Police Station, 19500 Municipal Drive February 27,2017 To Whom It May Concern: The undersigned,being familiar with your local conditions,having made all necessary on-site investigations and being familiar with all other factors affecting the conditions and cost for the projects,hereby proposes to furnish all else necessary and to provide janitorial services for a three year period from May 1,2017 through April 30,2020 in the following City of Farmington(the City)buildings: City Hall,430 Third Street; Central Maintenance Facility, 19650 Municipal Drive;Rambling River Center,325 Oak Street;Police Station, 19500 Municipal Drive; and in accordance with the specifications prepared by the City,dated February 27,2017. Each proposer is responsible for visiting the sites prior to quote submission and to become familiar with work site conditions. A pre-bid conference and walk-through of the sites will occur at 10:00 a.m. on Wednesday,March 8, 2017.The pre-bid conference will begin at City Hall located at 430 Third Street,Farmington,Minnesota. Contact the Parks and Facilities Supervisor,Jeremy Pire at(651)280-6902 to inform him of your attendance at the pre-bid conference. Please submit the proposal in a sealed envelope with a label stating it is the"Janitorial Cleaning Proposal"by 10:00 a.m.,Friday,March 17,2017 to Randy Distad,Parks and Recreation Director,City Hall,430 Third Street,Farmington, Minnesota 55024. Sincerely, Randy Distad Parks and Recreation Director 2 y e AGREEMENT THIS AGREEMENT is made and entered into by and between the CITY OF FARMINGTON, a municipal corporation located in Dakota County, State of Minnesota, hereinafter referred to as ("City") and PERFECTION PLUS, INCORPORATED, a Minnesota corporation, located at 9855 West 78th Street, Suite 180, Eden Prairie, Minnesota, 55344, Hennepin County, State of Minnesota,hereinafter referred to as the("Contractor"). RECITALS WHEREAS, the City wishes to purchase the services of Contractor for janitorial services;and WHEREAS, there are funds available for the purchase of these services. NOW,THEREFORE, in consideration of the mutual undertakings and agreements hereinafter set forth, the City and the Contractor agree as follows: 1. TERM AND COST OF THE AGREEMENT. The Contractor agrees to furnish services on behalf of the City during the period commencing May 1,2017 and terminating April 30,2020. The Contractor shall be paid for cleaning services performed, as follows: Service Location Monthly Fee Farmington City Hall,430 Third Street,Farmington,MN 55024 $2,094.44 Farmington Central Maintenance Facility, 19650 Municipal Drive, $ 813.33 Farmington,MN 55024 Farmington Rambling River Center, 325 Oak Street,Farmington,MN 55024 $ 741.51 TOTAL $3,649.28 Additional Service Location Annual Fee Farmington Police Station, 19500 Municipal Drive,Farmington,MN 55024 $ 320.00 The monthly rate will be Three Thousand Six Hundred and Forty Nine Dollars and Twenty Eight Cents. ($3,649.28). The additional exterior window cleaning will by Three Hundred and Twenty Dollars and No Cents ($320.00). The cost of services provided under this Agreement shall not exceed One Hundred and • Thirty Eight Thousand and Six Hundred and Forty Dollars and No Cents ($138,640.00) over the term of this Agreement,unless extended. 2. SERVICES TO BE PROVIDED. The Contractor shall provide janitorial services in accordance with the plans and specifications prepared by the City dated February 27,2017, and attached hereto and made a part hereof as Exhibit"A." 3. PAYMENT FOR SERVICES. Payment for services completed, shall be made monthly, directly to the Contractor, based upon invoices submitted by the fifth day of the month for the preceding month's services. 4. INDEPENDENT CONTRACTOR. Nothing contained in this Agreement is intended or should be construed as creating the relationship of co-partners of joint ventures within the City. No tenure or any rights or benefits, including Workers' Compensation, Unemployment Insurance, medical care, sick leave, vacation leave, severance pay, PERA, or other benefits available to City employees, shall accrue to the Contractor or employees of the Contractor performing services under this Agreement. 5. INDEMNIFICATION, PERFORMANCE AND PAYMENT BONDS, AND INSURANCE. Prior to commencement and during the term of this Agreement, Contractor shall furnish to the City and maintain performance and payment bonds satisfying the requirements of Minnesota Statutes § 574.26 each in the amount of the contract price. The Contractor agrees it will defend, indemnify and hold harmless the City, its officers and employees against any and all liability, loss, costs, damages and expenses which the City, its officers or employees may hereafter sustain, incur, or be required to pay arising out of the Contractor's performance or failure to adequately perform its obligations pursuant to this contract. 2 The Contractor's insurance company shall waive its right to assert the immunity of the City as a defense to any claims made under said insurance. The Contractor shall take out and maintain during the life of this contract, Contractor's General Liability&Automobile Insurance, including Contractor's Contingent or Protective Insurance to protect the contractor from damage claims arising for operations under this contract,which shall protect him or her and any subcontractor performing work covered by this contract, from claims for damages for personal injury including accidental death under this contract whether such operations by him or herself or by any subcontractor or by anyone directly or indirectly employed by either of them and the amounts of the insured shall be as follows; a) Worker's Compensation Insurance 1. Coverage B—Employer's liability with limits of not less than: $500,000 Bodily injury by disease per employee $500,000 Bodily injury by disease aggregate $500,000 Bodily injury by accident 2.The contractor and his/her subcontractors, if any, must provide Worker's Compensation Insurance for all employees, in accordance with the statutory requirements of the State of Minnesota, including Coverage B,Employer's liability. Evidence of subcontractor insurance shall be filed with the contractor. b) Automobile Liability Insurance 1. Minimum limits of liability coverage for passenger vehicles such as car, van or pickup truck,unless it be being used to perform the service. If vehicle is towing equipment or a commercial vehicle, and all other vehicles then liability limits shall be the same as required under#c. General Liability Insurance, below. 2.Required Coverages 3 The contractor and his/her subcontractors, if any, shall maintain insurance to cover liability arising out of the operations,use, or maintenance of all owned,non-owned and hire automobiles. Evidence of subcontractor insurance shall be filed with the Contractor. c) General Liability Insurance 1.Minimum limits of liability shall be as follows: • $2,000,000 Per Occurrence • $2,000,000 Annual Aggregate • $2,000,000 Annual Aggregate applying to Products/Completed Operations 2. Insurance coverages should include the following: Premises and Operations Bodily Injury and Property Damage Personal and Advertising Injury Blanket Contractual City of Farmington listed as additional insured The Contractor shall maintain insurance to cover claims,which may arise from operations under a contract with the City, whether such operations are by Contractor or Subcontractor or by anyone directly or indirectly employed under this contract. d) A professional liability insurance policy covering personnel of the Consultant while performing services under this Agreement in the following amounts: Errors and omissions $500,000 per occurrence and$2,000,000 aggregate, for total damages arising from any one occurrence. e) If Contractor's work involves working with, or the potential release of, a hazardous substance, then the Contractor shall be required to procure double the insurance policy limits of those noted above. 4 6. DATA PRACTICES. All data collected,created,received,maintained,or disseminated for any purposes by the activities of Contractor because of this contract is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing such act now in force or as adopted, as well as federal regulations on data privacy. 7. RECORDS-AVAILABILITY AND RETENTION. Pursuant to Minnesota Statutes §16B.06, Subd. 4, the Contractor agrees that the City, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine,audit, excerpt, and transcribe any books, documents,papers,records, etc.,which are pertinent to the accounting practices and procedures of the Contractor and invoice transactions relating to this Agreement. Contractor agrees to maintain these records for a period of three (3)years from the date of termination of this Agreement. 8. MERGER AND MODIFICATION. A. It is understood and agreed that the entire Agreement between the parties is contained here and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. B. Any material alterations, variations, modifications, or waivers of provisions of this Agreement shall be valid only when they have been reduced to writing as an amendment and signed by the parties. 5 , 9. DEFAULT AND CANCELLATION. A. If the Contractor fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement,this shall constitute default. Unless the Contractor's default is remedied, the City may, upon written notice, immediately cancel this Agreement in its entirety. B. This Agreement may be cancelled with or without cause by either party upon thirty (30) days written notice. Upon termination, the City shall be responsible for payment to Contractor only for services previously performed. There shall be no responsibility for payment of any expectation or contracted for amounts for future services not performed. 10. SUBCONTRACTING AND ASSIGNMENT. Contractor shall not enter into any subcontract for performance of any services contemplated under this Contract without the prior written approval of the City and subject to such conditions and provisions as the City may deem necessary. The Contractor shall be responsible for the performance of all subcontractors. Pursuant to Minnesota Statute 471.25, Subdivision 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor's receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of one and one-half percent(1 V2 %) per month or any part of a month to subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100.00 or more is $10.00. For an unpaid balance of less than $100.00,the Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements,including attorney's fees, incurred in bringing the action. 6 11. NONDISCRIMINATION. During the performance of this Agreement,the Contractor agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed or national origin be excluded from full employment rights in, participation in, be denied the benefits of or be otherwise subjected to discrimination under any and all applicable federal and state laws against discrimination. Contractor has signed this Agreement, and the City Council having duly approved this Agreement on the 3rd day of April,2017 and pursuant to such approval and the proper City officials having signed this Agreement,the parties hereto agree to be bound by the provisions herein set forth. CITY OF FARMINGTON PERFECTION LUS,INC. By: By J Its: Mayor Title By. Its: ay Administrat r 7 PROPOSAL SUBMITTAL FORM JANITORIAL SERVICES FOR: City Hall,430 Third Street;30,500 Square Feet Central Maintenance Facility, 19650 Municipal Drive; 3,400 Square Feet Rambling River Center,325 Oak Street; 8,500 Square Feet Police Station, 19500 Municipal Drive; all window exteriors only Total 3 Year Location Unit Price Unit Proposal Amount 1 City Hall $ per month x 36= $ 2 Central Maintenance Facility $ per month x 36= $ 3 Rambling River Center $ per month x 36= $ 4 Police Station $ per all window exteriors cleaned x 6= $ *TOTAL(city exempt from sales tax) $ *It is understood the proposer must submit on all items listed above. Any proposal which does not contain a price for all proposal items will be rejected in its entirety. 3 The undersigned has completed the accompanying"AFFIDAVIT OF NON-COLLUSION" and has submitted same as a part of this proposal. It is understood that proposals may not be withdrawn for a period of sixty(60)days after the date and time set for the opening of the proposals. In submitting the proposal it is understood that the City reserves the right to reject any and all Proposals,to waive irregularities and informalities therein and to award the contract in the best interests of the City. Respectfully submitted, Name of Proposer (A Corporation) (A Partnership) (An Individual) BY Title Business Address Telephone Number Items to be included with proposal: * Affidavit of Non Collusion * Two References * Copy of Certificate of Insurance STATE OF MINNESOTA ) ) ss COUNTY OF ) AFFIDAVIT OF NON-COLLUSION I hereby swear(or affirm)under the penalty of perjury: 4 1. That I am the proposer(if the proposer is an individual),a partner in the proposer(if the proposer is a partnership)or an officer or employee of the proposer corporation having authority to sign on its behalf(if the proposer is a corporation): 2. That the attached proposal or proposals have been arrived at by the proposer individually and have been submitted without collusion with,and without any agreement,understanding or planned common course of action with any other vendor of materials, supplies, equipment or services described in the invitation to proposal designed to limit individual bidding or competition: 3. That the contents of the proposal or proposals have not been communicated by the proposer or its employees or agents to any person not an employee or agent of the proposer or its surety on any bond furnished with the proposal or proposals, and will not be communicated to any such person,prior to any official opening of the proposal or proposals; and 4. That I have informed myself regarding the accuracy of the statements made in this affidavit. Subscribed and sworn to before me Proposer this day of , 20 (Firm making proposal) Official Title 5 CERTIFICATION OF ACKNOWLEDGMENT BY PRINCIPAL (For use where contractor is individual or partnership) STATE OF MINNESOTA ) ) ss COUNTY OF ) On this day of ,20 , before me personally appeared ,to me known to be the person described in and who executed the foregoing conditions, and acknowledged that he/she executed the same as free act and deed. Notary Public (Notarial Seal) 6 CERTIFICATE OF ACKNOWLEDGMENT (For use where contractor is a corporation) STATE OF MINNESOTA ) ) ss COUNTY OF ) On this day of ,20 ,before me personally appeared and to me personally known,who,being by me duly sworn,did say that they are respectively the that the seal affixed to the foregoing instrument is the corporate seal of said corporation, and that said instrument was executed in behalf of the corporation by authority of its Board of Directors,and said and acknowledged the instrument to be the free act and deed of said corporation. Notary Public (Seal) 7 INSTRUCTIONS TO PROPOSER The foregoing is an explanation of the purpose and requirements of the Janitorial Services for the City for the period May 1,2017 through April 30,2020. The City is seeking a firm or individuals to provide quality janitorial cleaning services at the following buildings: • City Hall Building located at 430 Third Street • Central Maintenance Facility located at 19650 Municipal Drive • Rambling River Center located at 325 Oak Street. • Police Station(exterior window cleaning only)located at 19500 Municipal Drive Each proposer shall refer to Section 10 of this proposal for location of cleaning areas at each of the buildings specified above. The contract requires that there be one continuous cleaning period each day that the service is performed at each building. Consistent starting times as defined in section 7.4 are also desired. The specifications and proposal form requires a unit price be stated for each building,therefore, an"annual" fee or price is not applicable unless and until all services have been provided. For services that are contained in Section 9 of the specifications,the contractor will be paid on a monthly basis. Any questions regarding the forms, documents,specification or other matters related to janitorial services for the City should be referred to Parks and Recreation Director,Randy Distad at(651)280-6851. Randy Distad, Parks and Recreation Director 8 SPECIFICATIONS AND SPECIAL PROVISIONS JANITORIAL SERVICES CITY HALL,430 THIRD STREET CENTRAL MAINTENANCE FACILITY, 19650 MUNICIPAL DRIVE RAMBLING RIVER CENTER,325 OAK STREET POLICE STATION, 19500 MUNICIPAL DRIVE(ALL EXTERIOR WINDOW CLEANING ONLY) SECTION 1 INTENT AND DEFINITIONS 1.10 INTENT To furnish labor,equipment and materials as herein specified and as necessary to provide janitorial services for the City buildings identified on the top of this page. 1.20 DEFINITIONS Unless other intention clearly appears,words and phrases(including technical words and phrases and such others as have acquired a special meaning)shall be construed according to rules of grammar and according to their approved usage as contained in the Merriam-Webster New International Dictionary, Second Edition,Unabridged. Wherever the following terms or pronouns in place of them are used in these specifications,the plans or other contract documents,the intent and meaning shall be interpreted as follows: ADDENDUM A supplement to the proposal form as originally issued or printed,covering additions,corrections or changes in the bidding conditions for the advertised work,that is issued by the contracting authority to prospective proposers prior to the date set for opening of proposals. ADDITIONAL WORK The increased quantity or amount of work above that is shown in the proposal and plans for each contract item. REQUEST FOR PROPOSAL Inviting proposals for the work to be performed and or materials to be furnished. AWARD The acceptance by the contracting authority of a proposal,subject to execution and approval of the contract. PROPOSAL SCHEDULE A listing of contract items in the proposal form, showing quantities and units of measurement and having blank spaces for insertion of proposal prices. 9 PROPOSER An individual,firm or corporation submitting a proposal for the advertised work. CALENDAR DAY Every day shown on the calendar. CERTIFIED TEST REPORT A test report,provided by a manufacturer,producer or supplier of a product,indicating actual test results or analysis, covering elements of specification requirements for the product or workmanship and including validated certification. CHANGE ORDER A written order issued by the owner to the contractor covering permissible adjustments and minor changes or corrections and rulings with respect to omissions,discrepancies or intent of the specifications,but not including any extra work or other alterations that are required to be covered by supplemental agreement. CLEANING HOURS The hours of the day that contractor may perform janitorial services. CONTRACT The written agreement between the city and the contractor,identifying obligations of the parties thereunder,including, but not limited to:performance of work, furnishing of labor and materials and basis of payment. CONTRACT ITEMS(Pay Item) A specifically described unit of work for which a price is provided for in the contract. CONTRACTING AUTHORITY The political subdivision,governmental body,board,department,commission or officer making the award and execution of contract as the party of the first part. In this case,being the City Council of the City of Farmington. CONTRACTOR The individual, firm or corporation contracting for an undertaking of the prescribed work;the party of the second part to the contract, acting directly or through a duly authorized representative. CITY (see owner) EQUIPMENT All machinery and equipment,together with the necessary supplies for upkeep and maintenance,and also tools and apparatus necessary for the proper and acceptable performance of the contract within its intended scope. EXTRA WORK Any work not required by the contract as awarded but which is authorized and performed by supplemental agreement, at negotiated prices. 10 PARKS AND RECREATION DIRECTOR The duly authorized representative of the contracting authority,acting directly or through their designated representatives who have been delegated the responsibility for supervision of the service,acting within the scope of the duties and authority delegated to them. HOLIDAYS The days each year set aside by legal authority in recognition of special events and on which no public business is transacted by the city except as specifically provided in cases of necessity. Holidays shall be specified by the City. OWNER The public body or authority,corporation, association, firm or person with whom CONTRACTOR has entered into the Agreement and for whom the work is to be provided. PROPOSAL The offer of a proposer,on the prescribed proposal form,to perform the work and to furnish the labor and materials at the prices quoted. PROPOSAL FORM The approved form on which the contracting authority required proposal to be prepared and submitted for the work. SPECIAL PROVISIONS Additions and revisions to the standard specifications covering conditions peculiar to an individual building. SPECIFICATIONS A general term applied to all directions,provisions and requirements pertaining to performance of the work. SUPERVISOR The contractor's authorized representative in responsible charge of the work. SUPPLEMENTAL AGREEMENT A written agreement between the contracting authority and the contractor,executed on the prescribed form and approved as required by law,covering the performance of extra work or other alterations or adjustments as provided for within the general scope of the contract, but which extra work or change order constitutes a modification of the contract as originally executed and approved. WINTER/SUMMER Winter months are from November 1st through March 315`and summer months are from April 1st through October 315` WORK The furnishing of all labor,materials,equipment and other incidentals necessary or convenient to the successful performance of the service and the carrying out of all duties and obligations imposed by the contract upon the contractor. 11 WORK ORDER A written order, signed by the Parks and Recreation Director,of a contractual status requiring performance or other action by the contractor without negotiation of any sort. 12 SECTION 2 PROPOSAL REQUIREMENTS AND CONDITIONS 2.10 PREQUALIFICATION OF PROPOSERS All proposers are required to submit at least(3)referrals[for whom the proposer provides services to a similar client as the City,i.e.providing the same services to a similarly used facility which has an equivalent amount of square feet as the Farmington contract]. Please include the references as part of the proposal. Also include an Affidavit of Non- Collusion and Certificate of Acknowledgment. 2.20 CONTENTS OF PROPOSAL FORM The proposal form shall state the location and description of the services,the amount and nature of the guaranty deposit required if any and the date the proposals will be due. Bound within the proposal forms will be any Special Provisions and other supplementary requirements. All papers bound with or attached to the proposal form are essential parts of the proposal and shall not be detached from or altered without specific authorization. The Plans, Specifications and other documents designated in the proposal are also a part thereof,whether attached or not. 2.30 SPECIFICATIONS AND SITE OF WORK The proposer is expected to examine carefully the sites of the proposed work,the specifications,and the proposal and contract forms,before submitting a proposal. Submission of a proposal shall be conclusive evidence that the proposer has investigated and is satisfied as to the conditions to be encountered in performing the work as to the requirements of the specifications and contract. 2.40 PREPARATION OF PROPOSAL The proposer shall submit his or her proposal upon the forms furnished by the City. All figures shall be in ink or typed. The proposer's proposal shall be signed with ink by the individual,by one or more members of the partnership,by one or more officers,of each firm representing a joint venture or by one or more officers of a corporation. If the proposal is made by an individual,his or her name and post office address shall be shown; by a partnership,the name and post office address of each partnership member shall be shown; as a joint venture,the name and post office address of each member or officer of the firms represented by the joint venture shall be shown;by a corporation,the state in which it was chartered and the business address of its corporate officials shall be shown. 2.50 DELIVERY OF PROPOSALS Each proposal shall be delivered in a sealed envelope,so marked as to clearly indicate the name of the Proposer,type of work and project. When sent by mail,the envelope shall be addressed to the Parks and Recreation Director,430 Third Street,Farmington,MN 55024 and in whose office the proposals are to be received. 2.60 WITHDRAWAL OR REVISION OF PROPOSALS The City reserves the right to revise the Plans, Specifications and proposal for any project at any time prior to the closing of bids. Revisions will be made by Addendum, duly numbered and dated; subject to the following provisions: 13 a) Each addendum will be mailed,emailed or will be sent by facsimile to each prospective proposer who has received a proposal form prior to the date of the Addendum. Each proposal form issued after the date of an Addendum will have it attached thereto. b) If the revisions made by an Addendum require considerable change or reconsideration on the part of the proposer,the date set for opening the proposal may be postponed,in which case the Addendum will include an announcement of the new date set for opening proposals. c) Each proposer shall acknowledge receipt of each Addendum,either in the space provided on the proposal for or by submitting a letter, facsimile or email prior to the date set for opening proposals. 2.70 COMBINATION OR CONDITIONAL PROPOSALS No combination or conditional proposals will be allowed other than those specifically set up in the special provisions. 2.80 EVALUATION OF QUOTES Proposals will be opened and evaluated by the Parks and Recreation Director and Parks and Facilities Supervisor. 2.90 DISQUALIFICATION OF PROPOSERS The following reasons may be considered sufficient cause for disqualification of a proposer and the rejection of his or her proposals: a) More than one proposal for the same work from an individual, firm or corporation under the same or different name. b) Evidence of collusion among proposers. Participants in collusion will receive no recognition as proposers on future work until they have been reinstated as responsible proposers. c) Evidence of falsification of any forms or documents submitted as part of the quote. 14 SECTION 3 AWARD AND EXECUTION OF CONTRACT 3.10 CONSIDERATION OF PROPOSALS After the proposals are opened,they will be compared on the basis of the proposal price and who in the judgment of the City would best comply with the requirements. 3.11 REJECTION OF PROPOSALS The right is reserved to reject any or all proposals,to waive defects and technicalities or to ask for new proposals if, in the judgment of the City, its best interest will be promoted thereby. 3.20 AWARD OF CONTRACT The award of contract, if it be awarded,will be made within sixty(60)calendar days after the opening of proposals to the lowest responsible proposer who in the judgment of the City best complies with all prescribed requirements. The successful proposer will be notified by letter,mailed to the address shown on his or her proposal,that his or her proposal has been accepted subject to execution and approval of the contract as required by law. As a condition precedent to approval of a contract,a foreign or nonresident corporation whom a contract is awarded shall furnish proof that it has met all legal requirements for transacting business in the State of Minnesota. 3.30 CANCELLATION OF AWARD The City reserve the right to cancel the award of any contract at any time and for any reason before the execution of said contract by all parties without any liability against the City. 3.40 EXECUTION AND APPROVAL OF CONTRACT The contract shall be signed by the successful proposer and returned within ten(10)days after the forms have been mailed to the proposer.If return of the executed forms within the specified time is impossible due to the absence of one or more of the required signers,an extension of time may be granted by the City provided satisfactory evidence is furnished that the forms will be executed. 3.41 SIGNATURE REQUIREMENT All members of a partnership,and the president or vice president and the secretary or treasurer of a/each corporation shall sign the contract. In the case of joint ventures,signature requirements shall apply to each firm represented. 3.42 PROPOSER'S NOTICE OF APPROVAL OR DISAPPROVAL Notice of approval or disapproval of the contract will be given to the successful proposer within ten(10)days after the forms have been properly executed and returned to the Contracting Authority. No award shall be considered binding nor shall any contract become effective until the contract form has been fully executed and approved as required by law. 3.50 FAILURE TO EXECUTE CONTRACT Failure on the part of the successful proposer, within the time allowed,to execute the contract or comply with any other requirements imposed precedent to approval of the contract,shall be considered just cause for cancellation of the 15 award and forfeiture of his or her Proposal Guaranty,not as a penalty,but in liquidation of damages sustained by the City. Award may then be made to the next lowest responsible proposer or the work may be re-advertised or otherwise performed as the City may decide. 3.60 CONTRACT LIFE The contract,unless terminated as provided for in these specifications shall be in effect through April 30,2020. 16 SECTION 4 LEGAL, RELATIONS AND RESPONSIBILITY TO THE PUBLIC 4.10 LAWS TO BE OBSERVED The contractor shall keep fully informed of all federal and state laws;all local laws, ordinances and regulations;and all orders and decrees of bodies and tribunal having any jurisdiction or authority,which in any manner affect those engaged or employed on the work, or which in any way affect the conduct of the work. He or she shall at all times observe and comply with all applicable laws,ordinances,regulations, orders and decrees; and shall protect and indemnify the City and its representatives against all claims and liabilities arising from or based on violations committed by him or herself or his or her employees. 4.11 PROVISIONS CONTRARY TO LAW If the contractor should discover any provisions in the contract that are contrary to or inconsistent with any law, ordinance,regulation, order or decree,he or she shall immediately report it to the Parks and Recreation Director in writing. 4.20 PERMITS,LICENSES AND TAXES The contractor shall procure all permits and licenses;pay all charges,fees and taxes;and give all notices necessary and incidental to the due and lawful prosecution of the work. When requested,the contractor shall furnish the Parks and Recreation Director with evidence indicating that he or she has complied with any permit, license or tax requirements. 4.30 EMPLOYEE HEALTH AND WELFARE The contractor shall provide and maintain all sanitary and safety accommodations for the use and protection of his or her employees as may be necessary to provide for their health and welfare and comply with state, federal and local codes and regulations,as well as those of other bodies and tribunals having jurisdiction. 4.40 PUBLIC CONVENIENCE AND SAFETY The contractor shall at all times conduct his or her operations and perform the work in a manner that will assure the least possible obstruction and he or she shall provide for the safety of the general public as well as the employees of the City. 4.50 PERSONAL LIABILITY OF PUBLIC OFFICIALS In carrying out the provisions of the contract and in exercising the powers and authorities granted to them by or within the scope thereof,there shall be no personal liability upon the City Administrative Officers,the Parks and Recreation Director or their authorized representatives, it being understood that in all matters they act solely as agents and representatives of the Contracting Authority. 4.55 INTEREST OF PUBLIC OFFICIALS No member,officer,employee or agent of the city or of a local public body during his tenure or for one(1)year thereafter, shall have any interest,direct or indirect, in this Contract or the proceeds thereof. 4.60 INDEMNIFICATION,INSURANCE AND PROTECTION OF LIVES AND PROPERTY The contractor shall indemnify and hold harmless the City and its officers and employees from and against all claims, 17 damages, losses,expenses, including but not limited to attorney's fees,arising out or resulting from the performance of the contract,provided that any such claim, damage loss or expense(1)is attributable to bodily injury, sickness,disease or death,or to injury to or destruction of tangible property(other than goods, materials and equipment furnished under this contract)including the loss of use resulting therefrom,and(2)is caused in whole or in part by any negligent act or omission of the contractor or subcontractor or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable,regardless of whether or not it is caused in part,by a partly indemnified hereunder, such obligation shall not be construed to negate,abridge, or otherwise exist as to any party or person described in this paragraph. In any and all claims against the City or any of its officers or employees by an employee of the contractor,and subcontractor,anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligation under this paragraph shall not be limited in any way by any limitation of the amount or type of damages compensation or benefits payable by or for the contractor of any subcontractor under worker's on workmen's compensation acts,disability benefit acts or other employee benefit acts. The contractor shall obtain and maintain throughout the course of the contract term commercial general liability insurance and automobile insurance with limits of at least two million dollars($2,000,000)per claim and workers' compensation insurance with at least the statutory limits. All policies shall name the City as an additional insured and provide for notification of and cancellation or nonrenewal to the City. 4.62 INJURY OR DAMAGE TO PERSON OR PROPERTY Should either party to the contract suffer injury or damage to person or property because of any act or omission of the other party or of any of his or her employees,agents or others for whose acts is liable a claim shall be made in writing to such other party within a reasonable time after the first observance of such injury or damage. 4.63 REASONABLE SAFETY PRECAUTIONS The contractor shall take all reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to: a) Employees at the site and other persons who may be affected thereby. b) His or her work and materials and equipment to be incorporated therein which are under the care,custody and control of the contractor or any of his or her subcontractors. c) Other property at the site or adjacent thereto. 4.64 MANAGEMENT OF WORKLOAD The contractor shall provide the appropriate number of employees and the supervision to assure that the workload is managed proficiently,assuring that the contracted buildings are cleaned to specifications.The contractor shall also supervise and direct the work of the contract using his or her best skill and attention and shall be responsible to the City for the acts and omissions of his or her employees,subcontractors and their agents and employees. 4.70 INSURANCE INDEMNITY Unless otherwise provided by the City,the contractor in all cases will be required to carry insurance of the kinds and in the amounts hereinafter specified. The contractor shall not commence work under the contract until he or she has obtained all the insurance required by the specifications and until such insurance has been approved by the owner or its agents. 18 4.90 GENERAL LIABILITY AND PROPERTY DAMAGE INSURANCE REQUIREMENTS The Contractor's insurance company will waive its right to assert the immunity of the City as a defense to any claims made under said insurance. The Contractor shall take out and maintain during the life of this contract, Contractor's General Liability&Automobile Insurance, including Contractor's Contingent or Protective Insurance to protect the contractor from damage claims arising for operations under this contract, which shall protect him or her and any subcontractor performing work covered by this contract, from claims for damages for personal injury including accidental death under this contract whether such operations by him or herself or by any subcontractor or by anyone directly or indirectly employed by either of them and the amounts of the insured shall be as follows: a) Worker's Compensation Insurance 1. Coverage B—Employer's liability with limits of not less than: $100,000 Bodily injury by disease per employee $500,000 Bodily injury by disease aggregate $100,000 Bodily injury by accident 2. The contractor and his/her subcontractors, if any,must provide Worker's Compensation Insurance for all employees, in accordance with the statutory requirements of the State of Minnesota, including Coverage B, Employer's liability. Evidence of subcontractor insurance shall be filed with the contractor. b) Automobile Liability Insurance 1. Minimum limits of liability coverage for passenger vehicles such as car,van or pickup truck,unless it be being used to perform the service. If vehicle is towing equipment or a commercial vehicle, and all other vehicles then liability limits shall be the same as required under#c. General Liability Insurance,below. 2. Required Coverages The contractor and his/her subcontractors, if any,shall maintain insurance to cover liability arising out of the operations,use,or maintenance of all owned,non-owned and hired automobiles. Evidence of subcontractor insurance shall be filed with the Contractor. c) General Liability Insurance 1.Minimum limits of liability shall be as follows: • $2,000,000 Per Occurrence • $2,000,000 Annual Aggregate • $2,000,000 Annual Aggregate applying to Products/Completed Operations 2. Insurance coverages should include the following: Premises and Operations Bodily Injury and Property Damage Personal and Advertising Injury Blanket Contractual City of Farmington listed as additional insured The Contractor shall maintain insurance to cover claims,which may arise from operations under a contract with the City,whether such operations are by Contractor or Subcontractor or by anyone directly or indirectly employed under this contract. d) A professional liability insurance policy covering personnel of the contractor while performing services under this Agreement in the following amounts: Errors and omissions$500,000 per occurrence and$2,000,000 aggregate, for total damages arising from any one occurrence. 19 e) If Contractor's work involves working with,or the potential release of,a hazardous substance,then the Contractor shall be required to procure double the insurance policy limits of those noted above. 4.91 CONTRACT INSURANCE REQUIREMENTS-SUPPLEMENTAL An important requirement of the contract insurance is that the City be listed as"Additional Insured"by being added to your liability policy by endorsement. This endorsement must accompany the certificate and must be provided to the City prior to the Contractor beginning any work for the City. It may be mailed via regular U.S.mail or may be emailed to: Mailing address: Randy Distad City of Farmington 430 Third Street Farmington,MN 55024 Email address: rdistad@ci.farmington.mn.us 4.92 CONTRACTUAL LIABILTY FORMAT The contractual liability is to be either on a blanket basis for all written or oral contracts, or specifically endorsed to acknowledge the contract between the insured and the city. 4.93 WRITTEN NOTICE OF INSURANCE CANCELLATION All certificates of insurance shall provide that the insurance company shall give the city thirty(30)days prior written notice of cancellation,non-renewal or any material changes in the policy. 4.94 ADDITIONAL INSURANCE The above requirements are minimum amounts and it is the sole responsibility of the contractor to purchase and maintain additional insurance that may be necessary in connection with this contract. 4.95 POSSESSION OF FIREARMS ON CITY OF FARMINGTON PREMISES Unless specifically required by the terms of this contract,no provider of services pursuant to this contract, including but not limited to employees, agents or subcontractors of the Vendor or Contractor shall carry or possess a firearm on city premises or while acting on behalf of the city pursuant to the terms of this agreement. Violation of this provision shall be considered a substantial breach of the Agreement;and,in addition to any other remedy available to the city under law or equity is grounds for immediate suspension or termination of this contract. 20 SECTION 5 EMPLOYEE AND CONTRACT TERMS AND CONDITIONS 5.10 SUBLETTING OF CONTRACT The contractor shall not sublet, sell,transfer,assign or otherwise dispose of the contract or contracts or any portion thereof or of his or her right,title or interest. 5.20 QUALIFICATIONS OF WORKERS All workers shall have sufficient skill and experience to perform properly the work assigned to them. Upon request by the Parks and Recreation Director,the contractor shall submit satisfactory qualifications evidence for any person engaged in special work requiring professional training.Any person employed by the contractor who does not perform his or her assigned work in a proper and skillful manner or who is intemperate or disorderly,shall be removed from the premises forthwith by his or her employer upon written request of the Parks and Recreation Director, and shall not be employed again on any portion of the work without the Parks and Recreation Director consent. Should the contractor fail to remove such person or fail to furnish suitable and sufficient personnel for the proper prosecution of the work, the Parks and Recreation Director may suspend the work until the contractor has complied with these orders.All of the proposer's employees shall be subject to security screening and background checks by the City at any time under this contract. Any of the proposer's employees deemed unsuitable by the City due to criminal history,security violations or lack of citizenship or legal status documentation shall be precluded from engaging in any service under this contract. Proposer shall be responsible to provide current employee identification and legal status to the City on request throughout the term of the contract. 5.25 FACILITY SECURITY All workers as supplied by the contractor will be required to have photo I.D. name tags on at all times and be identified by a master list filed with the City and be fully compliant with the security requirements(background checks)as promulgated by the Police Department before they can work on City premises.Under no circumstances,will unidentified and unchecked workers be allowed to work in city facilities. 5.30 HIRING AND QUALIFICATIONS All supervisors,cleaning personnel or other employees of the contractor shall be thoroughly trained in proper maintenance and service procedures. 5.40 EMPLOYEE CONDUCT The contractor shall be responsible to insure proper conduct by his or her employees at all times while on city facility premise. Smoking by employees shall be prohibited in city buildings at all times. Contractor's employees shall be prohibited using telephone or office equipment except as may be designated. Personnel deemed unacceptable by the City shall be replaced by the contractor within twenty-four(24)hours after written notice by the Parks and Recreation Director. 5.50 FAILURE TO MAINTAIN SATISFACTORY PROGRESS Should the contractor fail to perforin satisfactory work,the Park and Recreation Director will require additional forces, materials or equipment be provided as he or she determines to be necessary for bringing the work up to schedule and maintaining that level. Any failure to adhere to the approved schedule will be considered prima facie evidence that the contractor has failed to provide sufficient workers,equipment or materials to assure performance of the service within 21 the specified time. If the contractor fails to adhere to the approved schedule or fails to take action as ordered to remedy unsatisfactory work, a notice of default may be issued as provided for in Section 5.71. 5.60 METHODS AND EQUIPMENT Sufficient equipment of proper size and good mechanical condition or specific equipment as noted herein shall be employed to prosecute the work to full compliance in a satisfactory manner and within the prescribed time. 5.70 DEFAULT AND TERMINATION OF CONTRACT The City,after giving due notice to the contractor and his or her sureties,shall have the power and authority to take the prosecution of the work out of the hands of the contractor,without violating the terms of the contract, if the contractor: a) Fails to begin the work under the contract within the time specified;or b) Fails to perform the work with sufficient workers and equipment and with sufficient materials to assure prompt completion of said work; or c) Performs the work unsatisfactorily or discontinue the prosecution of work without permission of the Parks and Recreation Director. d) Fails to resume work which has been discontinued within a reasonable time after notice to do so; or e) Becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency;or f) Allows any final judgment to stand against him or her unsatisfied for a period of ten(10)days; or g) Makes an assignment for the benefit of creditors;or h) Fails to carry on the work in an acceptable manner for any other cause whatsoever. i) Views any confidential information. j) Fails to keep a log of work performed as specified in section 7.100. 5.71 The Park and Recreation Director will give the contractor written notice of any breach of the contract that may be default,together with a demand that such a delay,neglect or default be corrected satisfactorily. If the contractor within a period of ten(10)days after such notice,does not proceed satisfactorily in compliance therewith,the Park and Recreation Director will exercise his or her authority and notify the contractor of the action to be taken. 5.72 A notice shall be considered duly served when it is delivered in person or by registered mail,to the contractor and his or her surety,or to their authorized representatives, including persons in charge of their offices. Service of the notice shall be considered complete and sufficient when a properly addressed and stamped envelope containing the notice is registered and deposited in any post office or U.S. letter box in the state. The City's authority to take the prosecution of the work out of the hands of the contractor shall include the right to appropriate or use any or all materials and equipment as may be suitable and acceptable and to enter into an agreement with others for completion of the contract according to the terms and provisions thereof or to use such other methods as may be required to complete the contract in an acceptable manner. All costs and charges incurred by the City together with the cost of completing the work under contract,will be deducted from any monies due or which would have been payable under the contract if it had been completed by the 22 contractor. In case the expense so incurred by the City exceeds the sum which would have been payable under the contract,then the contractor shall be liable for the excess. 5.80 CANCELLATION OF CONTRACT The City may, by written notice to the contractor,terminate the contract or any portion thereof for any reason during the first ninety(90)days of the contract period. The written notice to the contractor will be made at least thirty(30) days prior to the date of the contract termination. Thereafter,the City may,by written notice,terminate the contract or any portion thereof when it is deemed in the best public interest of do so or after finding that for reasons beyond the contractor's control he or she is prevented from proceeding with or completing the contract work. The written notice to the contractor will be made at least thirty(30)days prior to the date of the contract termination. When it is the finding of the City that the contractor is unable to obtain necessary labor or materials or is otherwise prevented from proceeding with the work because of or under limitations imposed by law,rule,regulation or order of government or on account of any action of the public enemy, including those related to priorities and third party actions,the contractor will be relieved of his or her obligations for performing such portions of the contract that are delayed unreasonably thereby. The right is reserved to eliminate,in conjunction therewith,such other incomplete portions of the contract as may be rendered useless,unnecessary or undesirable thereby. Also,the City reserves the right to make such alteration in the plans and specifications as it deems necessary to complete the work to the extent possible under the circumstances. Termination without cause.Notwithstanding and provisions of this contract to the contrary,the City shall have the right,in its sole option and discretion,to terminate this contract in its entirety or to terminate service provider's obligations with regard to particular location(s),upon fifteen(15)days prior written notice. Termination of the contract or any portion thereof shall not relieve the contractor of his or her responsibilities for the completed work nor shall it relieve the contractor of his or her obligation for and concerning any just claims arising out of the work performed. 23 SECTION 6 PAYMENTS 6.10 SCOPE OF PAYMENT The Contractor shall receive and accept compensation provided for in the contract as full payment for furnishing all materials and for performing all work under the contract in a complete and acceptable manner and for all risk, loss, damage and expense of whatever character arising out of the nature of the work or the prosecution thereof. 6.20 BASIS OF PAYMENT Any payment earned pursuant to this contract will be made not later than 30 days following the receipt of invoice. Invoices which are incomplete in any way will not be accepted for payment. Invoices will be submitted individually in same format as bids are submitted by area.Invoices should be sent electronically in a PDF format to the following email address:AccountsPayable@CI.FARMINGTON.MN.US PRIOR TO THE PROCESSING OF ANY AND ALL PAYMENTS TO THE CONTRACTOR PURSUANT TO THIS CONTRACT COMPLIANCE WITH THE CITY OF FARMINGTON'S FINANCE DEPARTMENT REGULATIONS ON THE COMPLETION AND FILING OF W-9 FORMS AND OTHER IRS AND MINNESOTA DEPARTMENT OF REVENUE TAXING FORMS IS REQUIRED. 6.21 EQUAL OPPORTUNITY COMPLIANCE The City is an Equal Opportunity and Affirmative Action employer. The Contractor with the City is required to follow and conform to applicable federal,state and City laws as they apply to the Contractors duty for equal Opportunity and Affirmative Action employment. It is the Contractor's responsibility to insure compliance with Equal Opportunity and Affirmative Action requirements. Failure to comply with applicable Equal Opportunity and Affirmative Action employment requirements may lead to contractor sanctions. 24 SECTION 7 SPECIAL CONDITIONS 7.10 GENERAL The contractor shall provide Janitorial Maintenance Service as described herein at the following locations: City Hall,430 Third Street Central Maintenance Facility, 19650 Municipal Drive Rambling River Center,325 Oak Street Police Station, 19500 Municipal Drive(cleaning all window exteriors only) ADDITIONAL INFORMATION(Best Estimates-Contractor should verify if necessary) 1. Approximate square feet of tile for stripping&waxing in each building City Hall- 1,700 Central Maintenance Facility-2,900 Rambling River Center-0 2. Approximate square feet of cleaning area in each building City Hall—30,500 Central Maintenance Facility- 3,400 Rambling River Center—8,500 3. Approximate square feet of carpet in each building City Hall— 25,000 Central Maintenance Facility-500 Rambling River Center—4,000 4. Approximate square feet of ceramic tile in each building City Hall— 3,800 Central Maintenance Facility-0 Rambling River Center— 1,200 5. Approximate square feet of laminate flooring in each building City Hall—0 Central Maintenance Facility—0 Rambling River Center— 1,824 7.20 CHANGES IN SCOPE OF CONTRACT The City reserves the right to alter or modify this contract with respect to area,tasks or budget changes. Fifteen(15) days written notice shall be provided to the contractor.Contract modifications shall be made by Supplemental Agreement to the contract. 25 7.30 NONPERFORMANCE Failure of the contractor to complete the tasks outlined in these conditions shall be a basis for termination of the contract by the City as provided for in these specifications. 7.40 HOURS Cleaning hours should be as follows: • City Hall: 10:00 p.m.to 7:00 a.m.Monday through Friday • Central Maintenance Facility: 7:00 p.m. to 12:00 Midnight, Monday through Friday • Rambling River Center: 10:00 p.m.to 7:00 a.m.Monday through Friday • Police Station(all exterior windows only)8:00 a.m.to 4:00 p.m.Monday through Friday 7.50 EQUIPMENT The contractor shall supply all equipment necessary to perform specified tasks. Equipment shall be maintained in clean,properly operating condition and shall be suitable for the areas and tasks to be performed. The city shall provide a walk behind floor scrubber at the Rambling River Center to be used by the contractor on a daily basis. 7.60 SUPPLIES PROVIDED BY OWNER The City shall provide at no cost to the contractor some supplies including paper towels,toilet tissue,sanitary napkins, hand soap and plastic garbage can liners. 7.70 SUPPLIES PROVIDED BY CONTRACTOR The contractor shall provide all cleaning materials required to perform cleaning tasks including but not limited to cleaning compounds for floors,carpets, fixtures,glass and furniture;wax, stripper, carpet spot cleaner, shampoo, spill and stain remover products,disinfectants,mops,dust cloths and polishes. Supplies shall be kept in a neat and organized manner in the janitors closets at each facility. Cost of contractor's cleaning supplies shall be included as part of the base bid.All cleaning supplies must meet the "green"criteria to be acceptable. 7.80 CLEANING AREA Building cleanable area shall consist of the areas specified in Section 10. 7.100 WORK PROCEDURES The contractor shall provide written procedures documentation to the Park and Recreation Director for approval prior to implementation to ensure building security,energy conservation and compliance with specifications. A procedural requirement shall be maintaining a daily log book at each location on all contracted activities. 7.110 SUPERVISION The contractor shall provide a competent supervisor to be available on site or by phone during the working hours of the contractor's work force.The supervisor shall be responsible for the performance of the contractor's employees and the physical security of the premises during the work shift and coordinating the contractor's overall activities with the Park and Recreation Director. 26 SECTION 8 GENERAL HOUSEKEEPING REQUIREMENTS 8.10 All cleaning material used must be of type that will not have an immediate or extended detrimental effect on any of the surfaces being cleaned.All equipment,products and supplies shall be approved by the Parks and Recreation Director. Contractor will assume liability for damage caused to plumbing fixtures,hardware, carpet and floor surfaces by the use or accidental spillage of abrasive materials, acids,waxes,strippers or other caustic materials.Proper use&training working with chemicals is necessary& documentation of training is required. 8.20 Any foreign matter,spills,stains,marks,gum or residue or any nature on any surfaces shall be removed during regular cleaning operations on a nightly/daily basis. 8.30 Mechanical or other equipment used in the cleaning operations must be of a type that is approved in the industry and shall be operated in such a manner as not to cause danger to employees or other persons or damage the building structure, fixtures, furnishings,etc. Any injuries or damages of any nature shall be immediately reported to the Parks and Recreation Director. Carts used to carry cleaning and/or waste materials will not be used to prop open or to push open doors within the bridling to prevent damage to door surfaces. Door stop blocks shall be furnished by the contractor if doors need to be kept open during cleaning. 8.40 Any building facilities,broken windows, equipment,fixtures or furnishing in need of repair or replacement, including those resulting from vandalism, shall be reported immediately to the Parks and Recreation Director at 651-280-6851. 8.50 Any items or articles of apparent value found by the contractor's personnel in any area of the building or site shall be left at the main Information desk and noted in the daily log book. Any item of major concern shall be brought to the Parks and Recreation Director's attention. 8.60 Any articles of a suspicious nature that may be found or persons noted loitering or conducting themselves in a manner to arouse suspicion or possibly in need of help,shall be immediately reported to the Farmington Police Department at telephone number: Emergency: 911 Non emergency: 651-280-6700 8.70 Necessary precautions shall be taken at all times to protect persons,property and equipment from injury and damage. All equipment used in cleaning operations shall be stored in a safe and proper manner and in locations designated or approved by the Parks and Recreation Director. The contractor is responsible for maintaining the designated areas in a clean and orderly condition.Any flammable,volatile or hazardous materials required in the janitorial service operations shall be stored in such a manner and in locations approved by the Fire Underwriter's Association and the Parks and Recreation Director. The contractor shall also comply with the laws governing workers right-to-know(MSDS)concerning hazardous materials. The contractor shall also maintain current Material Safety Data Sheets at each facility. 8.80 The City in all of its buildings has in place a paper, can,glass and plastic recycling program. It shall be the contractor's responsibility to collect the recyclables and place in an assigned collection bin. 8.90 CLEANING STANDARD For the purpose of this specification,the following definitions are established and conditions are designated as either clean or dirty for ease in determining contract performance. The following standards of performance shall be considered unacceptable. 27 8.91 DUST AND DIRT The presence of dust and dirt or related material on vertical or horizontal hard and soft surfaces to the degree that it is noticeable and will mark clothing or skin. 8.92 STAINS AND/OR MARKS The presence of stains and marks to the degree that it is noticeable and alters the appearance of vertical and horizontal hard and soft surfaces or items of furnishing. 8.93 LITTER AND/OR REFUSE The presence of litter and refuse on top of,underneath,behind or around vertical and horizontal and soft surfaces or items of furnishing. 8.94 SANITATION The condition of sanitation that will cause odor or create a public hazard. Liquid or solid deodorants are not acceptable to control odors unless permitted by the Parks and Recreation Director.They are not to be used unless authorized. 28 SECTION 9 DETAILED HOUSEKEEPING REQUIREMENTS The detailed work requirements are intended to cover the janitorial maintenance services required under this contract in a general manner,but they may not be complete in all details. If any items have inadvertently been omitted that should be included to affect a complete job,they shall be included in the services rendered and brought to the attention of the Parks and Recreation Director.The City reserves the right to make changes to this schedule of services as it may find necessary or desirable from time to time to satisfy the requirements of the City. 29 SECTION 10 LOCATION OF CLEANING AREA 10.10 AREAS The areas to be cleaned under this section of the proposal are as follows: 1) City Hall All areas on the first and second level, including stairs and entryways, of the City Hall building located at 430 Third Street,Farmington Minnesota,55024, excluding the Mechanical and Maintenance room located on the 1st and 2nd floors. Total square footage of area to be cleaned is approximately 30,500 square feet. Cleaning should occur between the hours of 10:00 p.m.to 7:00 a.m.Monday thru Friday. GENERAL AREAS WEEK MONTH OTHER 1. Empty wastebaskets and replace liners as needed 5x (plastic liners supplied by the city). All waste to be moved to a designated area,no waste to be thrown away unless clearly marked. 2. Clean and sanitize drinking fountains 5x 3. Spot clean all interior windows and railing glass to remove fingerprints 5x 4. Completely clean all interior glass lx 5. Vacuum all traffic areas 5x 6. Vacuum carpet wall to wall lx 7. Dust mop or sweep all hard/ceramic floors 5x 8. Spot clean spills and stains on carpets 5x 9. Damp mop all hard/ceramic floors 5x 10. Dust all accessible hi-lo horizontal surfaces including 2x counter tops,window sills,heating vents, light fixtures and furniture 11. Dry dust file cabinets 2x 12. Spot clean walls and doors lx 13. Clean marks from kick plates lx 14. Remove dust&cobwebs from return vents&ceilings lx 15. Clean all hand railings lx 16. Strip and wax vinyl tile floor lx per year 17. Vacuum upholstered chairs and edge vacuum lx 18. Collection and disposal of recyclable materials 5x 19. Put recyclables outside for bi-weekly pick-up 2x 20. Shampoo all carpet areas lx per year 21. Clean and sanitize door handles and door knobs 5x RESTROOMS WEEK MONTH OTHER 1. Clean mirrors&chrome fittings 5x 2. Clean&sanitize sinks&countertops 5x 3. Clean&sanitize toilets(outside&inside) 5x 4. Clean&sanitize urinals(outside&inside) 5x 5. Empty waste baskets and liners 5x 6. Replace w/basket liners 5x 7. Metal partitions&walls completely scrubbed 2x 8. Spot clean metal partitions&walls 5x 9. Restock restroom supplies(City provides) 5x 30 10. Sweep restroom floors 5x 11. Mop&sanitize restroom floors 5x 12. Clean grout on tile floors 2x per year 13. Clean exhaust and return vents 2x per year 14. Clean and sanitize door handles and door knobs 5x MAIN ENTRYS& RECEPTION AREAS WEEK MONTH OTHER 1. Spot clean all entry glass and display cases 5x 2. Completely clean entrance door glass lx 3. Vacuum-mats 5x 4. Remove mats and vacuum lx 5. Spot clean marks from kick plates 5x 6. Tile-sweep/dust mop 5x 7. Tile-wet mop 5x 8. Tile-clean grout 2x per year 9. Sweep&mop stairs(front and rear) 5x 10. Dust or wipe off stair railings lx 11. Clean and sanitize door handles and door knobs 5x LUNCHROOM WEEK MONTH OTHER 1. Empty all waste containers 5x 2. Clean and disinfect tables 5x 3. Clean chairs Sx 4. Clean and disinfect counter tops 5x 5. Clean sink&chrome fixtures 5x 6. Sweep and damp mop vinyl tile floor 5x 7. Spot clean walls 5x 8. Clean cabinet fronts, appliance exteriors lx &ceiling return vents 9. Spot clean spills 5x 10. Empty all recycling containers 5x 11. Clean refrigerator lx year 12. Strip and wax vinyl tile floor lx per year COUNCIL CHAMBERS WEEK MONTH OTHER 1. Dust and polish desk areas 3x 2. Vacuum wall to wall 3x 3. Clean chairs lx 4. Clean all glass lx 5. Vacuum all chairs and spot clean 2x 6. Clean TV monitors and screens lx 7. Shampoo all carpet areas lx per year 8. Clean and sanitize door handles and door knobs 5x COUNCIL CONFERENCE ROOMS WEEK MONTH OTHER 1. Clean tables lx 2. Clean chairs lx 3. Vacuum wall to wall lx 4. Clean&disinfect countertops and sinks lx 5. Empty all waste containers 5x 6. Shampoo all carpet areas lx per year 7. Clean and sanitize door handles and door knobs 5x 31 DEPARTMENT CONFERENCE ROOMS WEEK MONTH OTHER 1. Spot clean tables 5x 2. Spot clean chairs 5x 3. Vacuum wall to wall 1x 4. Clean window ledges 1 x 5. Empty all waste containers 5x 6. Shampoo all carpet areas lx per year 7. Clean and sanitize door handles and door knobs 5x COPY ROOM(S)& KITCHENETTE(S) WEEK MONTH OTHER 1. Empty all waste containers Sx 2. Clean&disinfect counter-tops and sinks lx 3. Sweep floor 5x 4. Damp mop floor lx 5. Strip and wax vinyl tile floor lx per year 6. Collection and disposal of recyclable materials 5x OFFICE AREAS WEEK MONTH OTHER 1. Dust window ledges lx 2. Clean interior window glass lx 3. Clean and sanitize phone receiver lx 4. Dust phone lx 5. Dust top of all storage areas and shelves 1 x 6. Dust computer monitor screens 1x 7. Clean and sanitize computer keyboards lx 8. Shampoo all carpet areas and remove residue lx per year with an extraction machine 9. Clean and sanitize door handles and door knobs Sx LOCKER ROOM/SHOWER WEEK MONTH OTHER 1. Completely clean tops and sides of lockers 2x per year 2. Clean and sanitize shower stalls lx 3. Shower tile-clean grout 2x per year 4. Sweep&wet mop floors 5x 5. Clean floors&grout 2x per year 6. Wipe and sanitize benches lx EXPANSION SPACE WEEK MONTH OTHER 1. Vacuum carpet wall to wall 2x 2. Clean interior of windows lx 3. Wipe window ledges 1x 4. Clean and sanitize door handles and door knobs 1 x EXTERIOR WINDOW CLEANING WEEK MONTH OTHER 1. Clean/wash window exterior glass with proper 2x per year once in cleaning solution,at an air temperature of at least late April and once 50 degrees and leaving a streak free finish in early October SECURITY 1. Leave designated lights on 2. Conserve energy,turn off lights when leaving an area 3. Close and/or lock all doors designated by City 32 4. All employees wear uniformed shirts and photo I.D.name tags when on duty 5. Do not prop open entry doors 6. Never allow unauthorized people into the building 10.20 AREAS The areas to be cleaned under this section of the proposal are as follows: 1) Central Maintenance Facility All areas of the Central Maintenance Facility located at 196250 Municipal Drive,Farmington,Minnesota 55024 excluding the vehicle storage,vehicle maintenance, storage rooms and mezzanine area. Total square footage of area to be cleaned is approximately 8,400 square feet. Cleaning should occur between the hours of 10:00 p.m. to 7:00 a.m.Monday thru Friday. GENERAL AREAS WEEK MONTH OTHER 1. Empty wastebaskets and replace liners as needed 5x (plastic liners supplied by the city). All waste to be moved to a designated area,no waste to be thrown away unless clearly marked. 2. Clean and sanitize drinking fountains 5x 3. Spot clean all interior windows to remove fingerprints 5x 4. Completely clean all interior glass 2x per year 6. Vacuum conference room lx 7. Dust mop or sweep all hard floors 5x 8. Spot clean spills and stains on carpets lx 9. Wet mop all hard floors 5x 10. Dust all accessible hi-lo horizontal surfaces including lx counter tops,window sills,heating vents, light fixtures and furniture 11. Dry dust file cabinets lx 12. Spot clean walls and doors lx 13. Clean marks from kick plates lx 14. Remove dust and cobwebs from ceilings/corners lx 16. Clean all return air grates lx per year 17. Clean and sanitize door handles and door knobs 5x 18. Strip and wax vinyl tile floor lx per year 19. Vacuum cloth chairs 2x per year 20. Put recyclables outside for ever other week pick-up 2x 21. Collection and disposal of recyclable materials 5x 22. Shampoo all carpet areas lx per year RESTROOMS WEEK MONTH OTHER 1. Clean mirrors&chrome fittings 5x 2. Clean&sanitize sinks&countertops 5x 3. Clean&sanitize toilets(outside&inside) 5x 4. Empty waste baskets and liners 5x 5. Replace w/basket liners 5x 6. Scrub walls completely 2x per year 7. Clean and sanitize door handles and door knobs 5x 7. Spot clean walls 5x 8. Restock restroom supplies(City provides) 5x 9. Sweep restroom floors 5x 33 10. Wet mop&sanitize restroom floors 5x 11. Strip and wax vinyl tile floor lx per year GENERAL RECEPTION AREA& CORRIDORS WEEK MONTH OTHER 1. Spot clean all entry glass 5x 2. Completely clean entrance door glass 2x per year 3. Vacuum entry mats 5x 4. Clean marks from kick plates&walls lx 5. Tile-sweep, dust or dry mop including work 5x station and reception area. 6. Strip and wax vinyl tile floors lx per year 7. Clean and sanitize door handles and door knobs 5x LUNCHROOM WEEK MONTH OTHER 1. Empty all waste containers 5x 2. Clean and disinfect tables 5x 3. Clean chairs 5x 4. Clean counter tops 5x 5. Clean sink&chrome fixtures 5x 6. Sweep and wet mop tile floor 5x 7. Spot clean walls 5x 8. Clean cabinet fronts,appliance exteriors 5x 9. Strip and wax vinyl tile floor lx per year 10. Clean interior of refrigerator lx per year 11. Clean and sanitize door handles and door knobs 5x LOCKER ROOM/SHOWER WEEK MONTH OTHER 1. Completely clean lockers lx per year 2. Clean and sanitize shower stalls lx 3. Shower tile-clean grout lx per year 4. Sweep&wet mop floors 5x 5. Clean floors&grout 2x per year 6. Wipe and sanitize benches lx 7. Clean and sanitize door handles and door knobs 5x OFFICE AREAS WEEK MONTH OTHER 1. Empty wastebaskets and replace liners as needed 5x (plastic liners supplied by the city). All waste to be moved to a designated area,no waste to be thrown away unless clearly marked. 2. Dust window ledges lx 3. Clean interior window glass 2x per year 4. Clean and sanitize phone receiver lx 5. Dust phone lx 6. Dust top of all storage areas and shelves lx 7. Dust computer monitor screens lx 8. Dust and sanitize computer keyboards lx 9. Put recyclables outside for ever other week pick-up 2x 10. Collection and appropriate disposal of 5x recyclable material. 11. Clean and sanitize door handles and door knobs 5x 12. Strip and wax vinyl tile floor lx per year 34 EXTERIOR WINDOW CLEANING WEEK MONTH OTHER 1. Clean/wash window exterior glass with proper 2x per year once in cleaning solution,at an air temperature of at least late April and once 50 degrees and leaving a streak free finish in early October SECURITY 1. Leave designated lights on 2. Conserve energy,turn off lights when leaving an area 2. Close and/or lock all doors designated by City 3. All employees wear uniformed shirts and photo I.D.name tags when on duty 4. Do not prop open entry doors 5. Never allow unauthorized people into the building 6. Under no circumstances are contractor's vehicles allowed to be driven into the shop area of the facility. 10.30 AREAS The areas to be cleaned under this section of the proposal are as follows: 1) Rambling River Center All areas including entryways in the Rambling River Center building located at 325 Oak Street,Farmington Minnesota, 55024,excluding the Mechanical and Maintenance rooms. Total approximate square footage of area to be cleaned is 8,500 square feet. Cleaning should occur between the hours of 10:00 p.m.to 7:00 a.m. Monday thru Friday subject to change based on events. Additional weekend times may be contracted separately due to weekend rentals. GENERAL AREA WEEK MONTH OTHER 1. Empty wastebaskets and replace 5x liners as needed(plastic liners supplied by the city). All waste to be moved to a designated area,no waste to be thrown away unless clearly marked. 2. Clean and sanitize drinking fountains 5x 3. Spot clean all accessible interior 5x windows to remove fingerprints. 4. Completely clean all interior glass lx 5. Wet mop all tile hallways 5x 6. Vacuum wall to wall any carpeted areas 3x 7. Spot clean spills and stains on carpets 5x 8. Dust mop and spot clean laminate floor 5x 9. Dust all accessible hi-lo horizontal lx surfaces including counter tops,window sills and heating vents 10. Dry dust file cabinets &return grates lx 11. Spot clean walls and doors 5x 12. Clean marks from kick plates lx 13. Remove dust and cobwebs from ceiling/corners 2x 14. Vacuum cloth chairs and edge vacuum lx 15. Empty and collect recyclables into one collection bin 5x 16. Put recyclables outside for collection 2x 17. Clean and sanitize door handles and door knobs 5x 35 RESTROOMS (Administrative and Banquet Areas)WEEK MONTH OTHER 1. Clean mirrors&chrome fittings 5x 2. Clean&sanitize sinks 5x 3. Clean&sanitize toilets(outside&inside) 5x 4. Clean&sanitize urinals(outside&inside) 5x 5. Empty waste baskets and liners 5x 6. Replace w/basket liners 5x 7. Metal partitions&walls completely scrubbed lx 8. Spot clean metal partitions&walls 5x 9. Restock restroom supplies(City provides) 5x 10. Sweep restroom floors 5x 11. Mop&sanitize restroom floors 5x 12. Clean grout between tile 2x per year 13. Clean and sanitize door handles and door knobs 5x MAIN ENTRYS& RECEPTION AREAS WEEK MONTH OTHER 1. Spot clean all entry glass 5x 2. Completely clean entrance door glass lx 3. Vacuum-mats 5x 4. Clean marks from kick plates lx (not all marks are removable) 5. Tile-sweep/dust mop 5x 6. Tile-wet mop 5x 7. Shampoo all carpet areas lx per year 8. Clean and sanitize door handles and door knobs 5x KITCHENETTE AREA WEEK MONTH OTHER 1. Empty all waste containers 5x 2. Clean counter tops 5x 3. Clean sink&chrome fixtures 5x 4. Sweep and wet mop tile floor 5x 5. Spot clean walls 5x 6. Clean cabinet fronts,appliance exteriors lx 7. Clean and sanitize door handles and door knobs 5x MEETING/CONFERENCE ROOMS WEEK MONTH OTHER 1. Empty wastebaskets and replace 5x liners as needed(plastic liners supplied by the city). All waste to be moved to a designated area,no waste to be thrown away unless clearly marked. 2. Vacuum wall to wall 5x 3. Spot clean spills and stains on carpets 5x 4. Dust all accessible hi-lo horizontal 2x surfaces including window sills,heating vents and furniture 5. Spot clean walls,doors&door handles lx 6. Clean marks from kick plates lx 7. Remove dust and cobwebs from 2x ceiling/corners/return air grates 8. Shampoo all carpet areas lx per year 36 9. Clean and sanitize door handles and door knobs 5x OFFICE AREAS WEEK MONTH OTHER 1. Dust window ledges lx 2. Clean interior window glass lx 3. Clean and sanitize phone receiver lx 4. Dust phone lx 5. Dust top of all storage areas and shelves lx 6. Dust computer monitor screens lx 7. Dust and sanitize computer keyboards lx 8. Shampoo all carpet areas lx per year 9. Clean and sanitize door handles and door knobs 5x BANQUET ROOM WEEK MONTH OTHER 1. Empty wastebaskets and replace liner as needed 5x (plastic liners supplied by the City). All waste to be moved to a designated area,no waste to be thrown away unless clearly marked 2. Spot clean all accessible interior lx windows to remove fingerprints. 3. Completely clean all interior glass windows lx 4. Spot clean spills and stains on cloth chairs lx 5. Dust mop and spot clean laminate floors 5x 6. Wet mop w/water laminate floor 5x 7. Dust all window sills 2x 8. Dust all heating vents and cold air return grates lx 9. Spot clean walls and doors 5x 11. Clean marks from kick plates lx 12. Remove dust and cobwebs from ceiling/corners 2x 13. Vacuum cloth chairs lx 14. Empty and collect recyclables into one collection bin Sx 15. Put recyclables outside in appropriate 2x main'collection bin for bi-weekly pick-up 16. Clean refrigerator interior lx per year 17. Clean and sanitize door handles and door knobs 5x FITNESS ROOM WEEK MONTH OTHER 1. Empty wastebaskets and replace liners as needed 5x (plastic liners supplied by the city). All waste to be moved to a designated area,no waste to be thrown away unless clearly marked. 2. Vacuum wall to wall 5x 3. Spot clean spills and stains on carpets Sx 4. Dust all window sills and heating vents lx 5. Spot clean walls,doors&door handles 5x 6. Clean marks from kick plates lx 7. Remove dust and cobwebs from 2x ceiling/corners/return air grates 8. Clean and sanitize exercise equipment lx 9. Shampoo all carpet areas lx per year 10. Clean and sanitize door handles and door knobs Sx 37 EXTERIOR WINDOW CLEANING WEEK MONTH OTHER 1. Clean/wash window exterior glass with proper 2x per year once in cleaning solution, at an air temperature of at least late April and once 50 degrees and leaving a streak free finish in early October SECURITY 1. Leave designated lights on 2. Conserve energy,turn off lights when leaving an area 3. Close and/or lock all doors designated by city 4. All employees wear uniformed shirts and photo I.D. name tags when on duty 5. Do not prop open entry doors 6. Never allow unauthorized people into the building 10.40 AREAS The areas to be cleaned under this section of the proposal are as follows: 1) Police Station The Police Station building is located at 19500 Municipal Drive,Farmington Minnesota, 55024.Exterior window cleaning should occur between the hours of 8:00 a.m.to 4:00 p.m.Monday through Friday subject to events occurring at the building during the year. EXTERIOR WINDOW CLEANING WEEK MONTH OTHER 1. Clean/wash window exterior glass with proper 2x per year once in cleaning solution,at an air temperature of at least late April and once 50 degrees and leaving a streak free finish in early October 38 SECTION 11 SITE INSPECTION 11.10 SITE INSPECTION Each proposer is responsible for visiting the sites prior to quote submission and to become familiar with work site conditions. A pre-bid conference and walk-through of the sites will occur at 10:00 a.m. on Wednesday,March 8, 2017.The pre-bid conference will begin at City Hall located at 430 Third Street,Farmington,Minnesota. Contact the Park and Facilities Supervisor,Jeremy Pire at(651)280-6902 to inform him of your attendance at the pre-bid conference. 39 *Ito ��ARiti„ City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 .,, www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approve Agreement with Marschall Lines, Inc. to Provide Bus Service for 2017 Swim Bus Program-Parks DATE: April 3, 2017 INTRODUCTION 2017 will mark the 14th year the swim bus program has been offered to the community. For the past 11 years, Marschall Lines, Inc. has provided the bus service for the program. DISCUSSION Staff contacted Marschall Line, Inc. see if they would be interested in providing transportation for the swim bus program in 2017. Marschall Lines, Inc. indicated they would be interested in providing this service for the 12th consecutive year. The swim bus has stops at many neighborhood parks where children are picked up and transported to the outdoor pool. Since the swim bus program began in 2004 and through the 2016 season, 8,343 riders have used the bus to travel to the city's outdoor pool. Attached is an agreement form that the city council is being asked to approve that will allow the city to contract with Marschall Line, Inc. to provide a bus and driver to transport children to the outdoor pool from various city and Empire Township parks. Exhibit A shows the schedule and the pickup locations. Empire Township also pays a portion of the service costs in exchange for the bus stopping in a couple of Empire Township locations. BUDGET IMPACT Funding for the swim bus comes from the outdoor pool budget and Empire Township. Marschall Lines, Inc. has agreed to provide the transportation service at a cost of$95.00 per day. This daily charge is well below the rate that Marschall Lines, Inc. normally charges its customers. According to MLI, the normal three hour minimum terminal to terminal rate for the Swim Bus service would have cost the city$6,069.00. In the proposed agreement the total cost for 25 days of bus services will be $2,375.00. This means the city will save$3,694.00 from the normal MLI charge during the 25 days the swim bus will be provided. Had MLI not made this significant donation, the program would be very costly to offer. ACTION REQUESTED Approve the attached agreement with Marschall Lines, Inc. to provide bus transportation services for the 2017 swim bus program. ATTACHMENTS: Type Description ❑ Contract Agreement Form 2017 Swim Bus Services o Exhibit Exhibit A Swim Bus Route AGREEMENT AGREEMENT made this 2 "° day of t , 2017, between the CITY OF FARMINGTON, a Minnesota municipal c6e oration ("City"), and MARSCHALL LINE,INC.,a Minnesota corporation("Contractor"). IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS HEREIN CONTAINED,THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents", all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement B. Proposed 2017 Swim Bus Route and Schedule attached as Exhibit"A." In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts with Contract Document "A" having the first priority and Contract Document"B"having the last priority. 2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods, services, and perform the work in accordance with the Contract Documents. 3. OBLIGATIONS OF THE CITY. The City shall pay the Contractor in accordance with the bid. 4. ASSIGNMENT. Neither party may assign, sublet, or transfer any interest or obligation in this Contract without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. 5. TIME OF PERFORMANCE. The Contractor shall provide the Swim Bus Program service beginning on June 19,2017 and complete its obligations on August 3,2017. 6. PAYMENT. a. When the obligations of the Contractor have been fulfilled, inspected, and accepted, the City will pay the Contractor $2,375.00 during the Swim Bus Program ($95/shuttle, 25 total shuttles). Such payment shall be made not later than thirty(30) days after completion, certification thereof, and invoicing by the Contractor. b. No final payment shall be made under this Contract until Contractor has satisfactorily established compliance with the provisions of Minn. Stat. Section 290.92. A certificate of the commissioner shall satisfy this requirement with respect to the Contractor or any subcontractor. 7. EXTRA SERVICES. No claim will be honored for compensation for extra services or beyond the scope of this Agreement or the not-to-exceed price for the services identified in the proposal without written submittal by the Contractor, and approval of an amendment by the City, with specific estimates of type, time, and maximum costs, prior to commencement of the work. S. PROMPT PAYMENT TO SUBCONTRACTORS. Pursuant to Minnesota Statute 471.25, Subdivision 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor's receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of one and one-half percent (11/2 %) per month or any part of a month to subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney's fees,incurred in bringing the action. 9. WORKER'S COMPENSATION. If Contractor does public work,the Contractor shall obtain and maintain for the duration of this Contract, statutory Worker's Compensation Insurance and Employer's Liability Insurance as required under the laws of the State of Minnesota. 10. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract,with the City included as an additional name insured by endorsement: Bodily Injury: $2,000,000 each occurrence $2,000,000 aggregate,products and completed operations Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Products and Completed Operations Insurance shall be maintained for a minimum period of three (3) years after fmal payment and Contractor shall continue to provide evidence of such coverage to City on an annual basis during the aforementioned period; or if any reason Contractor's work ceases before final payment,for a minimum period of three(3)years from the date Contractor ceases work. Property Damage Liability Insurance shall include coverage for the following hazards: X (Explosion) C (Collapse) U (Underground) Contractual Liability(identifying the contract): 2 Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Personal Injury,with Employment Exclusion deleted: $2,000,000 aggregate Comprehensive Automobile Liability(owned,non-owned,hired): Bodily Injury: $2,000,000 each occurrence $2,000,000 each accident Property Damage: $2,000,000 each occurrence 11. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Contractor must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Contractor pursuant to this Agreement. Contractor is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08,as if it were a government entity. In the event Contractor receives a request to release data, Contractor must immediately notify City. City will give Contractor instructions concerning the release of the data to the requesting party before the data is released. Contractor agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Contractor's officers', agents', city's, partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 12. RECORDS. Contractor shall maintain complete and accurate records of expenses involved in the performance of services. 13. NONDISCRIMINATION. All Contractors and subcontractors employed shall comply with all applicable provisions of all federal, state and municipal laws which prohibit discrimination in employment to members of a protected class and all rules and regulations, promulgated and adopted pursuant thereto. The Contractor will include a similar provision in all subcontracts entered into for the performance of this contract. 14. INDEMNITY. The Contractor agrees to defend,hold harmless, and indemnify the City, its officers, agents, and employees, for and against any and all claims, demands, actions, or causes of action, of whatever nature or character, arising from the Consultant's performance of work or services provided for herein.The Contractor shall take all reasonable precautions for the safety of all employees on the site and shall provide reasonable protection to prevent damage or loss to the property on the site or properties adjacent thereto and to work, materials and equipment under the Contractor's control. 3 15. WAIVER. In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party, whether of the same or any other covenant, condition, or obligation. 16. GOVERNING LAW. The laws of the State of Minnesota govern the interpretation of this Contract. 17. SEVERABILITY. If any provision, term, or condition of this Contract is found to be or become unenforceable or invalid, it shall not effect the remaining provisions, terms, and conditions of this Contract, unless such invalid or unenforceable provision, term, or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties'entire contract. 18. ENTIRE AGREEMENT. This Contract represents the entire agreement of the parties and is a fmal, complete, and all inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings, or written or verbal representations made between the parties with respect thereto. 19. TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to the Contractor. In the event of termination, the City shall be obligated to the Contractor for payment of amounts due and owing for materials provided or for services performed or furnished to the date and time of termination. Dated: ,2017. CITY OF FARMINGTON By: odd Larson,Mayor By: avid McKnight, Ci inistrator Dated: A p ; ( I d , 2017 CONTRACTOR: MARSCIIALL LINE,INC. By: / Its: (re'-)e r t l IL-.11,✓1 t Qe 4 EXHIBIT A Farmington Parks and Recreation Department's 2017 Swim Bus Stops and Times Starting June 19 and ending on August 3, 2017 No Swim Bus service the week of July 3 - July 6, 2017 Both Swim Bus Routes will run on July 26 for Party on the Knoll event Mondays &Wednesdays Location Address Time Meadowview Park (parking lot) 5550 197th St. West 12:30 p.m. Pine Knoll Park 4950 203`d St. West 12:35 p.m. Stelzel Field (parking'Iit) 19200 Centerfield Court 12:50 p.m. Empire Town Hall 3375 197th St. 12:55 p.m. Sach's Park Calgary Trail & 200th St. 1:00 p.m. Prairie View Park 1100 12th St. 1:05 p.m. Outdoor Pool drop off time 1:10 p.m. Return pick-up time at the Outdoor Pool 3:30 p.m. (Drop off will be the opposite order as the pick-ups) (If the Outdoor Pool is closed, then the swim bus will drop riders at Levi Dodge Middle School indoor pool and the return pick-up time will be 3:00) Tuesdays & Thursdays (Plus Wednesday, July 26 — Party on the Knoll Event, both shuttles run) Fair Hills Park 19200 Estate Avenue 12:15 p.m. Hill Dee Park 5535 Upper 182nd St. 12:25 p.m. Dakota County Estates Park 18220 Emerald Trail 12:30 p.m. North Creek Park (parking lot) 18200 Dunbury Avenue 12:35 p.m. Lake Julia Park (parking lot) 5105 187th St. West 12:40 p.m. Jim Bell Park & Preserve Trailhead 190th St. cul-de-sac 12:50 p.m. Farmington Preserve Park (parking lot) 19975 Embers Avenue 1:00 p.m. Outdoor Pool drop-off time 1:10 p.m. Return Pick-up Time at the Outdoor Pool 3:30 p.m. (Drop off will be in the opposite order as the pick-ups) (If the Outdoor Pool is closed, then the swim bus will drop at Levi Dodge Middle School indoor pool and the return pick-up time will be 3:00) MINNE-1 OP ID:DP ACOREY DATE(MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE 04/13/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTNAME:ACT Timothy Weaverling Reed,Wertz&Roadman,Inc. PHONE FAX P.O.Box 640 (A/C,No,Ext):814-623-1111 (A/C,No): 814-623-7798 Bedford,PA 15522 E-MAIL Timothy Weaverling ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Harleysville Insurance Company 23582 INSURED Marschall Line,Inc. INSURER B: 101 East 10th St.,Suite 300 INSURER C: Hastings,MN 55033 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXPIYLIMITS LTR INSD,WVD POLICY NUMBER (MM/DDYYYI (MM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR GL50853D 11/01/2016 11/01/2017 DAMAGETOREccu 100,000 PREMISES(Ea occurrence/ $ MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY PRO- 2,000,000 JECT LOC PRODUCTS-COMP/OPAGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) A X ANY AUTO X BA56776D 11/01/2016 11/01/2017 BODILYINJURY(Perperson) $ ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY(Per accident) $ X X NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS _(Per accident) X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 9,000,000 A EXCESS UAB CLAIMS-MADE CMB59116D 11/01/2016 11/01/2017 AGGREGATE $ 9,000,000 DED X RETENTION$ 0 $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITYY/N STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N I A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is also additional insured as respects to auto liability for transportation services provided by the named insured if required in written agreement. CERTIFICATE HOLDER CANCELLATION CITYFAR SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cityof Farmington THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 9 ACCORDANCE WITH THE POLICY PROVISIONS. Parks and Recreation Dept Attn: Ryan Hayes AUTHORIZED REPRESENTATIVE 430 Third Street Farmington,MN 55024 I _ ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD 4 A ►i� City of Farmington c�~a 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 ' ►T., . ' www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Adopt Resolution Accepting Swim Bus Program Donation from Marschall Line, Inc.- P arks DATE: April 3, 2017 INTRODUCTION Marschall Line, Inc (MLI)has for the past 11 years provided transportation for the Swim Bus Program and in the past has not charged the normal three hour minimum terminal to terminal rate for this service. In the past the difference of what the city has paid versus what MLI normally charges for this service has been recognized and accepted by the city as a donation. DISCUSSION An agreement with MLI is on the April 3, 2017 city council agenda for approval. The agreement states that the city will pay$95.00 per day for the swim bus transportation service MLI will provide. This is the same cost charged in 2016. MLI staff has shared with city staff that normally the terminal to terminal rate at a three hour minimum would cost$242.76. MLI is agreeable to allowing the difference between the two costs of $147.76 per day to be considered as a donation to the city. BUDGET IMPACT According to MLI, the normal three hour minimum terminal to terminal rate for the swim bus service would have cost the city$6,069.00. Under the proposed agreement the total cost for 25 days of bus services will be$2,375.00. This means the city will save$3,694.00 during the 25 days the swim bus will be provided by MLI. Had MLI not made this significant donation, the swim bus program would be very costly for the city to provide to the community. Staff will communicate the city's appreciation on behalf of the city council to MLI for its generous donation. ACTION REQUESTED Adopt the attached resolution accepting the donation of$3,694.00 from MLI to the city for the reduction in costs to provide the swim bus transportation service. ATTACHMENTS: Type Description D Resolution 2017 Swim Bus Donation RESOLUTION NO. R20-17 ACCEPT 2017 SWIM BUS PROGRAM DONATION FROM MARSCHALL LINE, INC. Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington, Minnesota, was held in the Council Chambers of said City on the 3rd day of April 2017 at 7:00 p.m. Members Present: Larson, Bartholomay, Craig, Donnelly Members Absent: None Member Craig introduced and Member Donnelly seconded the following: WHEREAS, the normal charge of Marschall Line, Inc. providing the 2017 Swim Bus Program bus service would be $6,069.00; and, WHEREAS, Marschall Line, Inc. has reduced the normal charge to $2,375.00 for the city's 2017 Swim Bus Program services; and, WHEREAS, Marschall Line, Inc. has agreed to donate the amount of$3,694.00 not being charged to the city; and, WHEREAS, it is required by State Statute and in the best interest of the city to accept this donation. NOW, THEREFORE, BE IT RESOLVED that the city of Farmington hereby accepts with gratitude the generous donation of$3,694.00 from Marschall Line, Inc. for the reduction in the cost of offering the bus service during the 2017 Swim Bus Program. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of April, 2017. • ter_ . Mayor Attested to the /O'`h day of April, 2017. CAti: 0 j ministrat r SEAL ARA* City of Farmington 430 Third Street Farmington, Minnesota `b 1/ 651.280.6800 -Fax 651.280.6899 .,,ma. www.c i.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Department SUBJECT: Adopt Resolution Accepting Donation to the Rambling River Center-Parks DATE: Apri13, 2017 INTRODUCTION A recent donation was made by the Coffee Guys to the Rambling River Center. DISCUSSION The Coffee Guys is a regular morning program at the center. Recently this group donated $100.00 that was used to purchase a new table for puzzles. The table is larger than the current table used to put puzzles together,which will allow more space for puzzles. Staff will communicate on behalf of the city council its appreciation of the $100.00 donation made by the Coffee Guys that was used to purchase a new table for puzzles. BUDGET IMPACT NA ACTION REQUESTED Adopt the attached resolution accepting the$100.00 donated by the Coffee Guys that was used to purchase a new table for puzzles at the Rambling River Center.. ATTACHMENTS: Type Description D Resolution Donation Resolution RESOLUTION NO. R21-17 ACCEPT DONATION OF $100.00 FROM THE COFFEE GUYS TO THE RAMBLING RIVER CENTER Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington, Minnesota, was held in the Council Chambers of said city on the 3rd day of April, 2017 at 7:00 p.m. Members Present: Larson, Bartholomay, Craig, Donnelly Members Absent: None Member Craig introduced and Member Donnelly seconded the following: WHEREAS, a donation of$100.00 was made by the Coffee Guys to the Rambling River Center; and, WHEREAS, the donation was used to purchase a new table for puzzles; and, WHEREAS, it is required by State Statute that such donation be formally accepted; and, WHEREAS, it is in the best interest of the city to accept this donation. NOW, THEREFORE, BE IT RESOLVED that the city of Farmington hereby accepts with gratitude the generous donation of$100.00 from the Coffee Guys to the Rambling River Center that was used to purchase a new table for puzzles. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of April, 2017. ayor Attested to the /o44 day of April, 2017. • Administrat r L J SEAL City of Farmington 430 Third Street Farmington, Minnesota 1 ra 651.280.6800 -Fax 651.280.6899 'r.4 WWW.ci.fa mington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Adopt Resolution Accepting Donation to the Rambling River Center-Parks DATE: April 3, 2017 INTRODUCTION Happy Harry's Furniture recently made a donation to the Rambling River Center(RRC). DISCUSSION A donation in the amount of$824.69 was recently made by Happy Harry's Furniture to the RRC. The donation was made through a program created in 2011, in which a customer of Happy Harry's Furniture is able to select a charity of their choice to receive a donation when merchandise is purchased from the store and then 10% from the sale to the customer is donated to the charity. The RRC is one of the charities that can be selected. With this most recent donation, Happy Harry's Furniture has donated a total of$8,676.92 to the RRC since the program's inception. This donation has been deposited into the RRC Capital Improvement Fund. Accepting this donation fits with the City Council's partnership priority because it provides an opportunity to continue a beneficial relationship with an existing partner. Staff will communicate the city's appreciation on behalf of the city council to Happy Harry's Furniture for its generous donation to the Rambling River Center. BUDGET IMPACT The donation was deposited into the RRC Capital Improvement Fund, so it can be used for future RRC building improvements and/or for equipment and furniture purchases. ACTION REQUESTED Adopt the attached resolution accepting the donation of$824.69 from Happy Harry's Furniture and to the Rambling River Center. ATTACHMENTS: Type Description D Resolution Donation Resolution RESOLUTION NO. R22-17 ACCEPT CASH DONATION TO THE RAMBLING RIVER CENTER FROM HAPPY HARRY'S FURNITURE Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington, Minnesota, was held in the Council Chambers of said City on the 3rd day of April, 2017 at 7:00 p.m. Members Present: Larson, Bartholomay, Craig, Donnelly Members Absent: None Member Craig introduced and Member Donnelly seconded the following: WHEREAS, a$824.69 donation was made by Happy Harry's Furniture to the Rambling River Center; and, WHEREAS, it is required by State Statute that this donation be formally accepted; and, WHEREAS, it is in the best interest of the city to accept this donations. NOW, THEREFORE, BE IT RESOLVED the city of Farmington hereby accepts with gratitude the generous donation of$824.69 from Happy Harry's Furniture to the Rambling River Center. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of April, 2017. Mayor Attested to the /D4 day of April, 2017. Ci dministrato SEAL City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 &A, °, www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Jennifer Dullum, Natural Resource Specialist SUBJECT: Adopt Resolution Appointing a Well Head Protection Manager-Engineering DATE: April3, 2017 INTRODUCTION The Minnesota Department of Health requires that a knowledgeable city staff person be appointed as the Wellhead Protection Manager. In the past this position has been the City Engineer. Since Farmington has a new Public Works Director/City Engineer a new appointment is necessary. DISCUSSION NA BUDGET IMPACT None at this time. ACTION REQUESTED Approve the attached resolution appointing Katy Gehler, Public Works Director/City Engineer, as the Wellhead Protection Manager. ATTACHMENTS: Type Description d Resolution Resoluition RESOLUTION NO. R23-17 DESIGNATING WELL HEAD PROTECTION MANAGER Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington, Minnesota, was held in the Council Chambers of said city on the 3rd day of April 2017 at 7:00 p.m. Members Present: Larson, Bartholomay, Craig, Donnelly Members Absent: none Member Craig introduced and Member Donnelly seconded the following: WHEREAS,the city of Farmington owns and operates a public water supply; and WHEREAS, public water supplies are required by Minnesota Rules 4720.5300, subpart 2 to appoint a Wellhead Protection Manager; and WHEREAS, the city wishes to change the Wellhead Protection Manager. NOW, THEREFORE,BE IT RESOLVED the City Council of Farmington, Minnesota, hereby appoints Katheryn Gehler, Public Works Director/City Engineer, as the Wellhead Protection Manager. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of April 2017. Mayor Attested to the jp day of April 2017. /"\(..1 Administrat r L J SEAL 1111W itihRiCity of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Katy Gehler, Public Works Director SUBJECT: Approve LED Lighting Phase II Project-Engineering DATE: April 3, 2017 INTRODUCTION Dakota Electric has approached the city about completing the second phase of a lighting project which consists of converting the city's intersection or mast arm lights from High Pressure Sodium(HPS)to the more energy efficient Light Emitting Diode(LED) style lights. Dakota Electric has 87 mast arm lights within the city of Farmington. About half of these lights were converted to LED in 2016. DISCUSSION The majority of the street lights within the city are owned, operated and maintained by the two electrical providers servicing the city of Farmington, Xcel and Dakota Electric. The city in turn pays a monthly fee per street light which generally covers the cost of power, operation, maintenance and replacement of the light. These rates are periodically reviewed and approved by the Minnesota Public Utility Commission (MPUC). In 2014 the city started having conversations with the providers on the cost efficiency of converting the city's street lights to more energy efficient LED technology lighting. While Xcel has yet to establish an LED rate, Dakota Electric has established rates for the different types of lighting which primarily fits in two categories; intersection or mast arm style lights and the post top or acorn style light. One of the main drivers when analyzing the cost efficiency of converting to LED is the cost of the LED fixture itself. While the mast arm light styles have become cheaper as their use has increased, the post top LED light fixtures are not as common and the cost is still high enough where there is not cost efficiency to make the conversion. Dakota Electric's rate for the mast arm LED light dropped below that of the HPS in 2016 such that it was cost effective to convert these lights. Half of the project was competed in 2016 and the 2017 budget was prepared with the second phase of the project. The current rate for the mast arm light fixtures is as follows: Number Monthly of lights Monthly HPS Rate Monthly LED Rate* Savings in per light Phase II 150W $ 14.16 $ 8.31 $5.85 4 250W $ 17.95 $ 10.71 $ 7.24 38 *Pending approval of MPUC down from$8.68 and $13.16 respectively. There are currently 42 of the mast arm lights that staff is proposing to convert to LED. The cost of converting the lights is approximately$500 per light for a 150 watt HP S equivalent LED, and $800 per light for a 250 watt HPS equivalent LED. Considering the monthly rate savings, there is a little over eight year return on the investment of completing the conversion. The ROI could become less if the rate continues to go down. It should be noted that once the conversion is complete, Dakota Electric is responsible for operation and maintenance of the lights with no future maintenance contribution by the city other than the monthly charge. Dakota Electric has indicated once they receive confirmation that the city would like to move forward with the second phase of this project they will order materials and installation would take place sometime after as they schedule the work amongst their other daily tasks. The location of the lights is shown on the attached map. BUDGET IMPACT The 2017 Street Light Budget contains $35,000 for the conversion of the remaining mast ami lights. The projected cost is $30,000, which is less than the budgeted amount. ACTION REQUESTED Approve phase II of the Dakota Electric LED conversion of the mast arm lights. This action is a step to making Farmington a city of fiscal excellence. ATTACHMENTS: Type Description d Backup Material Map of Light Locations Farmington Street Lights- __0 .. 0o .. . _______ , . 0 ,-_-.0 <'- Wit ►vliif+1� � p', ,q'*i waft ,..' ,.• �`i® .,r,:„•iw zgl 1t r '; y .- II i.,# aI Ili,+,,t ,It, !{arpmurif1______ rk r ntl i..rte -0•••••<,v4 ,�1 ® rites otVke If= IR MON 1 11.# f'+ : s ) ., 'i i'-- INQ.,M er'",k #1'4 Al'' 1■ f ..til �4o; ivy //llfflfinN#.�i 4i. II - O 1-'-'' !1-'-'' � f- ) ' o O f ., 0 ... py 0 bl a 8 O `–_ : e ... 8_ e� O- 6'V p O O •-.yea e – ®- — ++ 1 • l . o • flo -i" ... ., , �FAR/1-I Farmington Street Lights i i _ z P 1, • Phase 1 2016 c r.r._ • T g 4". '7 0 Phase 2- Proposed 2017 i , ' �A�sr.�PRO*a. This drawing is neither a legally recorded map nor a survey and is not Intended to be used as one.This drawing is a compilation of records, Information,and data located in various city,county,and state offices and other sources and is to be used for reference purposes only. The city of Farmington is not responsible for any Inaccuracies herein contained. ititolf4 City of Farmington 430 Third Street Farmington, Minnesota N 651.280.6800 -Fax 651.280.6899 -•„moo www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Adopt Ordinance Amending the City Code as it Relates to the Elimination of the Heritage Preservation Commission-Community Development DATE: April 3, 2017 INTRODUCTION The city council has eliminated the Heritage Preservation Commission(HPC). DISCUSSION As the HP C will no longer exist, the city code needs to be amended. Title 2, chapter 11,the Heritage Preservation Commission code has been deleted in its entirety. Title 4, building regulations code and title 10 zoning code have been amended to delete references to the HPC. BUDGET IMPACT The 2017 budget was approved without funding for the HPC. There will be costs to update the city code. ACTION REQUESTED Adopt the attached ordinance eliminating the Heritage Preservation Commission from the city code. ATTACHMENTS: Type Description D Ordinance Ordinance D Ordinance Summary Ordinance CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 017 - AN ORDINANCE AMENDING TITLE 2,CHAPTER 11; TITLE 4,CHAPTER 6; TITLE 10,CHAPTERS 4 & 6, OF THE CITY CODE AS IT RELATES TO ELIMINATION OF THE HERITAGE PRESERVATION COMMISSION THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. That Title 2, Chapter 11 of the Farmington City Code, is hereby deleted in its entirety, that Title 4, Chapter 6 be amended, that Title 10, Chapter 4 be eliminated,that Title 10 Chapter 6 be amended as follows: Title 2, Chapter 11 - - • . . . I , • ,, ,, • . 2 11 1: DECLARATIO. OF PUBLIC POLICY AND PURPOSE: The Farmington City Council hereby declares as a matter of public policy that the preservation, protection, perpetuation and use of buildings, sacs. structures, objects, and-districts having (A) Safeguard the heritage of the City by preserving buildings, sites, structures, objects and �. •- - cultural heritage; (B) Protect and enhance the City's appeal to residents, visitors •. , • •: - • • support and stimulus to business and industry; (D) Promote the preservation, protection and usq-ef historic buildings, sites, structures, objects and districts for the education aodgencral welfare of the people of the City. 2 11 2: DEFINITIONS: For the purpose of this Chapter, the following words and terms shall have the m anings respectively ascribed to them by this Section: house, commercial building, school, or church. - . - • • " " e " . - • - --- -- Preservation Commission which evidences approval of activities proposed-for a Farmington Heritage Landmark. DESIGN REVIEW: The preeess-ef finding ant whether proposed changes to an historic property 9 ' ' • .• - - - . • . . - . .. • _ -- •.- •- continuity of buildings, sites, strttctttres--er objects liffiteEi historically by plan or physical development. _ • 11/ e. _ _ . • - _ . . „ . : • - -• . ' . ..•- . .• • - - • - . •-• . the City Council. - . . . . • . _ . A . • • . architecture, archaeology or culture. OBJECT: A construction that is primarily artistic in nature er relatively small in scale and that is associated with a specific historic setting er environment. SIGNIFICANCE: The historic preservation value and importance of an historic property to the • - - . •, . . . - - -- ' . . -. •- _ .-, . - - or the United States. cultural, or archaeological value. STRUCTURE: Constrttc- ions made for purposes-ether than-creating human shelter, such as bridges, roadways, silos, and grain elevators. SURVEY: The process of-identifying and gathering infermatierFon historic properties. _ . . . . . . • . • ,4 ,4 • . I • . • . (A) Members: The city of Farmington heritage preservation c: - -• • - -- "- ' " other persons as have demonstrated interest or knowledge of historic preservation. Ex officio, nonvoting members oft -14P-C shall include a representative of the Dakota County Historical Society, the Farmington Historical Society, and a member of the Farmington lann (B)Terms Of Office: A-1-1 appointments for voting members shall be made for a term of three(3) successors have been appointed. not inconsistent with the laws of the city and the state. . . • • • - • - - •- • provide the HPC with staff support and technical assistance. shall be as follows: •. • ••-_ survey of historic properties in the city which the HPC has reason 2. Nominate properties for designation as heritage landmarks. 3. Review and comment upen permit applications and plans relating to heritage landmarks. 'I. Increase public awareness of historic preservation and historic properties. state agencies, private groups-and individuals and the utilization of budgetary appropriations for historic preservation programs. 6. Prepare a comprel ensswe historic preservation plan for the city. council. (F) Compensation: A4em-bers shall receive twenty dears($2-0.98) per meeting attended in (A) Eligibility Criteria: The fallowing criteria shall-guide the H-PC and the city council in 1. The quality of significance in history, architecture, archaeology, and culture is present in buildings, sites, structures, objects-and districts that possess integrity of location, design, - •-., •-• - • , '-•anship, feeling, and association, and: (a)That arc associated-with specific events-er a pattern of events that have made a significant contribution to the broad patterns of our history; or (b)That are associated with the. lives-of person er groups significant in-our past; or (c)That embody the distinctive characteristics of a type, period, er method of values, or that represent a significant and distinguishable entity these components may lack individual distinction; or (d)That have yielded, er may be likely to yield, infermatien important in prehistory or history. or familiar f attire of a-nei-ghborhood or community within the city. (B) Findings Of Significance: The H-PC shall dcter}14+1C if a historic property is eligible for designation as a Farmington heritage landmark and issue a written finding of significance. (C) Council Designation, Hearings: The city council, upon recommendation of the HPC, may by council shall-held a public • wring,-notice of which shall have been published in the official owners of property lying adjacent to the historic property. (D) Communication With The Minnesota Historical Seciety: Prier to-designating a Farmington the Minnesota Historical Society for-revicw and comment in accordance with Minnesota Statutes Annotated section 471.193. -- • - • • e 1" . 16 1999) designated as a Farmington heritage landmark: 2. Moving a historic building, structure, or object. • - . . . - •-•-- ... . . ' .• ..• . - , :• . recommend to the city ce+mncil conditions for perm-it approval that it-deems reasonable and appropriate. - • - e • -- • - - -• - appropriateness has-been granted by the 14-PC. A eepy of the certff catc of appropriateness unless a city permit has been issued. (D) Development Projects: Every appl-icatien for a preliminary er final plat, variance or reviewed by the 14-PC and their recemrnendation shall be forwarded to the planning determining whether er net a project will have an adverse-effect upon a significant historic property, the HPC shall consider the following factors: 1. Whether the development will substantially alter the appearance of a historic building, property as a heritage landmark; and archaeological feature. rehabilitation, restoration and reconstruction. any design review. (G)Appeals: Any party aggrieved by a decision of the HPC sh , ' -•• -• ! :. - shall advise the permit-applicant of their right to file-a-vifiben ice with the city the notice of appeal, the city admi-oistfater shall transmit one copy to the HPC. 2 11 6: VIOLATIONS AND PENALTY: It shall be a misdemeanor to alter, disturb, deface er materially change the appearance or use of a designated Farmington hefitagc landmark without acertifieate of appropriateness. 2 11 7: REPOSITORY FOR DOCUMENTS: The office of th -city administrator is designated as the repository far al-I reports, studies, minutes, and other documents produced by the HPC. (Ord. 099 422, 2 16 1999) Title 4, Chapter 6 4-6-10: DEMOLITION OF CERTAIN HISTORIC PROPERTIES: For any property included within one of the following categories, no permit for the wrecking, demolition or tearing down of such property shall be released by the city until the city council has granted final approval of a redevelopment plan that is conditioned upon the wrecking, demolition or tearing down of such property: (A) Properties listed in the National Register of Historic Places. (B) Properties designated by the city council as heritage landmarks. I (C) Properties determined by the Farmington heritage preservation commission to be eligible for designation as heritage landmarks. Title 10, Chapter 4 1 . - • I I . • • . • „ „ • . . • - e . •• I •• • •• Title 10, Chapter 6 10-6-24: BED AND BREAKFAST STANDARDS: (A) Intent And Purpose: The city recognizes that bed and breakfasts are an asset to the community and help the preservation of historic structures because the expense of owning and maintaining historic structures has made them less suitable for single-family dwellings or businesses. Conversion of historic structures into multi-family uses is usually determined by the neighborhood where it is located. It is therefore the intention of the city to limit bed and breakfast uses to those structures where the use would benefit the surrounding area by allowing appropriate adaptive reuse of historic structures. Bed and breakfasts are allowed by a conditional use permit, subject to the conditions provided under section 10-3-5 of this title and the following conditions in the R-1, R-2, R-T, R-D and B-2 zoning districts as regulated in this section, subject to the conditions outlined in subsection (B)of this section. (B) Standards: 1. The structure is listed on the National Historic Register, designated on the city's list as a Farmington heritage landmark or identified as an historically significant property by the heritage preservation commission. 10-6-30: LIMITED COMMERCIAL VENTURE STANDARDS: (C)Applications: All applications for a limited commercial venture conditional use permit shall be processed in accordance with subsection 10-3-5(B) of this title . • -- . -- (D) Standards: The planning and/or the heritage preservation commission may modify the standards or require additional standards that are site specific in order to assure the compatibility of the activities of the limited commercial venture with the neighborhood in which it is located. (E) Annual Review: The planning commission : - : -- • _ . - - . •. . -- . - may review the conditional use permit annually and may either continue or modify the conditions of the permit • . . - . .. • •• . (F) Permit Termination: The planning commission may terminate the conditional use permit, - . - -- .: - -- -- • _ . - - . •. . -- .-, any time the owner fails to adhere to the standards and conditions established by this section or contained in the conditional use permit. SECTION 2. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this 3rd day of April, 2017, by the City Council of the City of Farmington. CITY OF FARMINGTON By: Todd Larson,Mayor ATTEST: By: David McKnight, City Administrator SEAL Approved as to form the day of 2017. By: City Attorney Summary published in the Farmington Independent the day of , 2017 CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA SUMMARY OF ORDINANCE NO.017- AN ORDINANCE AMENDING TITLE 2, CHAPTER 11; TITLE 4, CHAPTER 6; TITLE 10, CHAPTERS 4 & 6, OF THE CITY CODE AS IT RELATES TO ELIMINATION OF THE HERITAGE PRESERVATION COMMISSION NOTICE IS HEREBY GIVEN that, on April 3, 2017, Ordinance No. 017- was adopted by the City Council of the city of Farmington,Minnesota. NOTICE IS FURTHER GIVEN that,because of the lengthy nature of Ordinance No._017- , the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that title 2, chapter 11; title 4, chapter 6; title 10, chapters 4 & 6 are being amended to eliminate the Heritage Preservation Commission code. A printed copy of the whole ordinance is available for inspection by any person during the city's regular office hours. APPROVED FOR PUBLICATION BY THE City Council of the city of Farmington this 3rd day of April,2017. CITY OF FARMINGTON By: Todd Larson,Mayor ATTEST: By: David McKnight,City Administrator Approved as to form this day of ,2017. By: City Attorney Published in the Farmington Independent the day of ,2017. 4FARiftty City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 n.A . ' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Adopt Resolution Approving Gambling Event Permit for St. Michael's Church- Community Development DATE: April 3, 2017 INTRODUCTION St. Michael's Church is requesting a gambling event permit for their Spring Festival. DISCUSSION Per State Statute 349.166 and pertinent city code, a gambling event permit must be issued by the city for this type of event. An application has been received, along with the appropriate fees. BUDGET IMPACT Gambling fees are included in the revenue portion of the 2017 budget. ACTION REQUESTED Consider the attached resolution granting a gambling event permit to St. Michael's Church, to be held at 22120 Denmark Avenue, on May 5, 2017. ATTACHMENTS: Type Description ❑ Resolution Resolution RESOLUTION NO. R24-17 APPROVING A MINNESOTA LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR ST.MICHAEL'S CHURCH Pursuant to due call and notice thereof,a regular meeting of the City Council of the city of Farmington,Minnesota,was held in the Council Chambers of said city on the 3rd day of April 2017 at 7:00 p.m. Members Present: Larson, Bartholomay, Craig, Donnelly Members Absent: None Member Craig introduced and Member Donnelly seconded the following: WHEREAS,pursuant to M.S. 349.166,the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a resolution approving said permit; and, WHEREAS,St.Michael's Church has submitted an application for a Gambling Event Permit to be conducted at 22120 Denmark Avenue, on May 5, 2017, for Council consideration. NOW,THEREFORE,BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for St. Michael's Church,to be held at 22120 Denmark Avenue, is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of April 2017. Mayor Attested to the /644 day of April 2017. 63),L: }1C/11 City Administrator SEAL ioici'AR►it� City of Farmington Z 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 .,,,, a- www.ci farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Approve Temporary On-Sale Liquor License for St. Michael's Church-Community Development DATE: April 3, 2017 INTRODUCTION St. Michael's Church is requesting a temporary on-sale liquor license for their Spring Festival. DISCUSSION St. Michael's Church is requesting a temporary on-sale liquor License for their Spring Festival to be held on May 5, 2017, at 22120 Denmark Avenue. Per state statute, a temporary on-sale liquor license must first be approved by the city and then forwarded to the state for approval. BUDGET IMPACT The State of Minnesota waives all fees for temporary liquor licenses for non-profit organizations. Therefore, the city has not established a fee for this license. ACTION REQUESTED Approve the attached application for a temporary on-sale liquor license for St. Michael's Church for their Spring Festival on May 5, 2017. ATTACHMENTS: Type Description ® Exhibit Temporary On-Sale Liquor License Application Minnesota Department of Public Safety Application Date 4 ` ` Alcohol and Gambling Enforcement Division March 21, 2017 445 Minnesota Street,Suite 222,St.Paul,MN 55101 ,,,„. „,,,.;,�,., ,.�U „ .,.,r, 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Alcohol&Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number Church of St. Michael I 1895 7750640 Address City State Zip Code 22120 Denmark Avenue _Farmington Minnesota 55024 Name of person making application Business phone Home phone Patricia Johansen, Business Administrator 651-463-5221 952-829-7760 Date(s)of event Type of organization May 5,2017 i]Club ❑Charitable gl Religious [] Other non-profit Organization officer's name City State Zip Code Fr. Benjamin Little, Pastor Farmington Minnesota 55024 Organization officer's name City State Zip Code John Frank, TrusteeFartnin on Minnesota 55024 Organization officer's name City State Zip Code Eileen Devney, Trustee Farmington Minnesota 55[124 Organization officer's name City State Zip Code Minnesota Location where permit will be used. If an outdoor area,describe. I 22120 Denmark Avenue, Farmington, MN 55024 if the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. N/A 1 if the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage, Catholic Mutual $500,000 APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING 10 ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Date Approved Fee Amount Permit Date Date Fee Paid City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE:Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event, ONE SUBMISSION PER EMAIL,APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATIONCaSTATE,MN.US io�FAR�►i� City of Farmington U> s 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 ' .A www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Todd Reiten, Director of Municipal Services SUBJECT: Approve Purchase of Vehicle for Fleet Services-Municipal Services DATE: April 3, 2017 INTRODUCTION The 2017 fleet budget includes funding for the purchase of a new 2017 pick-up that will replace a 21 year old vehicle. DISCUSSION This vehicle will be replacing the 21 year old 1996 Ford F-250 4x4 in the fleet department. The price of the new GMC pick-up on the state contract is $30,127.20 which includes tax. The cost for an added tailgate lift, tool box and cab protector on the state contract came in at$3,231.00. The 1996 Ford F-250 will be going to auction. BUDGET IMPACT This vehicle is on the state contract and was authorized in the 2017 fleet budget. The budget set aside was $38,000.00 and the state contract price for the vehicle with the added accessories came in at a total of $33,358.20, which is under the budgeted amount by$4,641.80. ACTION REQUESTED Approve the purchase of a new GMC truck and associated equipment at a cost of$33,358.20 off of the state contract. ATTACHMENTS: Type Description D Cover Memo Truck Quote D Cover Memo Added Accesorries N ,,,,--,--, ._ .,.„_.:-.. . .,,- ,, ,,,,,, . -_,-- K7:":--7. -.-------''—• . T Fir Auto Center t`t . tt,; "s'` -- = ',": 1-i: p:'' [- I:[1- k =.. Fleet Department 2228 College Way•PO Box 338•Fergus Falls,MN 56538-0338 218-998-8864. 800-477-3013 Ext. 8864 •Fax 218-998-8813 •www.nelsonfergusfalls.com VEHICLE QUOTE NUMBER Farmington TK25753 Sold To: City of Farmington Date: 03/17/2017 Attn: Todd Reiten Phone: 651-280-6903 Address: 430 Third Street FAX: Farmington, MN 55024 Salesperson: Sue Kugler Key Code:Ignition/Door: Stock No. Year Make Model New/Used Vehicle ID Number Farmington TK25753 2017 GMC Sierra WT 4WD Dbl Cab 144.2"W New 0 Color: Summit White/Gray Cloth Price of Vehicle Per MN T28 $26,079.64 Options& Extras $2,208.81 Total for requested GM factory options: $2,208.81 Dealer-provided options: Transit Improvement Vehicle Excise Tax $0.00 Subtotal $28,288.45 Trade-In Total Cash Price $28,288.45 Your Purchase Order# Project# MN Contract#73895 Thanks for your business! Ship To/Lessee/End User: City of Farmington Phone: 651-280-6903 Todd Reiten FAX: 430 Third Street Farmington, MN 55024 Signed and initialed . Printed Name and Date Farmington T28 TK25753 11.123 •Equal Employment OppottuNty/A� 'Imwtive Action Employer• MANUFACTURER OPTIONS Sold To: City of Farmington Date: 03/17/2017 Attn: Todd Reiten Phone: 651-280-6903 Address 430 Third Street FAX: Farmington, MN 55024 Salesperson: Sue Kugler Key Code:Ignition/Door: Stock No. Year Make Model New/Used Vehicle ID Number Farmington TK25753 2017 GMC Sierra WT 4WD DbI Cab 144.2"WB New 0 Color: Summit White/Gray Cloth L96 ENGINE, VORTEC 6.0L VARIABLE VALVE TIMING V8 SFI INC MYD TRANSMISSION, 6-SPEED AUTOMATIC, HEAVY-DUTY INC GEH GVWR, 9500 LBS. (4309 KG) INC GT5 REAR AXLE, 4.10 RATIO INC QXT TIRES, LT265/70R17E ALL-TERRAIN, BLACKWALL $176.00 H2R DARK ASH WITH JET BLACK INTERIOR ACCENTS, CLOTH SEAT TRI INC PCR SIERRA FLEET CONVENIENCE PACKAGE $316.80 VYU SNOW PLOW PREP PACKAGE $338.80 K05 ENGINE BLOCK HEATER $88.00 NQF TRANSFER CASE, ELECTRONIC SHIFT $176.00 K4B BATTERY, 730 COLD-CRANKING AMPS, AUXILIARY $118.80 KW5 ALTERNATOR, 220 AMPS INC Z82 TRAILERING EQUIPMENT $264.00 JL1 TRAILER BRAKE CONTROLLER, INTEGRATED $242.01 NZZ UNDERBODY SHIELD, FRAME-MOUNTED SHIELDS INC w/VYU TRW PROVISION FOR CAB ROOF-MOUNTED LAMP/BEACON INC w/VYU DL8 MIRRORS, OUTSIDE HEATED POWER-ADJUSTABLE INC w/PCR A91 REMOTE LOCKING TAILGATE INC w/PCR AQQ REMOTE KEYLESS ENTRY INC w/PCR CGN BED LINER, SPRAY-ON $435.60 KI4 POWER OUTLET, 110-VOLT AC $132.00 R9Y FLEET FREE MAINTENANCE CREDIT ($79.20) Options Total: $2,208.81 Ship To/Lessee/ End User: City of Farmington Phone: 651-280-6903 Todd Reiten FAX: 430 Third Street Farmington, MN 55024 Farmington T28 TK25753 11.123 ���ASPEN CORPORATE HEADQUARTERS:9150 Pillsbury Avenue South,Bloomington,MN 55420-3686 - Phone:(952)888-2525 Fax:(952)656-7159• Website:www.aspenequipment.com Gust Name: CITY OF FARMINGTON Quote Number: Quote Date: 3/17/2017 Contact: Todd Reiten CITY OF FARMINGTON-25-LIF-42811-12-4-v1 Phone: 651-280-6903 Fax: 651-280-6899 Aspen Equipment is pleased to offer the following quotation for your consideration Qty Part/Spec Number Description Carryout 1 4.016 60-1040-EA39 Tommygate Extruded alum platform w/taper, 1000 lb Capacity,Std.series $2,384.00 1 6.049 174-0-01 Weatherguard Lo-Side Box-Aluminum $508.00 1 6.203 1908 Weatherguard H.D.PROTECT-A-RAIL® Cab Protector $247.00 1 6.214 1916-5 Weatherguard Mounting Base,GM $92.00 1 State of Minnesota Contract 73056, 116763 Tax Note: Applicable sales tax and/or FET estimates will be confirmed and added to the final invoice Quote Sub Total: $3,231.00 Submitted by, Estimated Sales Tax: $0.00 Mark Lundeen 612-719-4414 Total: $3,231.00 •F.O.B.: Bloomington,MN(Unless otherwise specified) •Equipment Specifications subject to change •Quote valid for 30 days from date of quotation 'Chassis modifications including,but not limited to alterations or relocation of components related to fuel tanks,air tanks,brakes,exhaust systems,battery boxes,protrusions above and below the frame rails,shortening or lengthening frame rails and the like will be added to the selling price. "Mfg's Surcharges may be added to this quotation. Exhaust Systems:With the new EPA mandated diesel exhaust systems for 2007 and newer many changes are taking place. Manufacturers are often unable to depict accurately how the exhaust systems are configured and have difficulty stipulating whether certain components(I.e.PTOs and pumps)may fit in the confined spaces beneath the truck. 2007 EPA COMPLIANT DIESEL EXHAUST SYSTEMS CANNOT BE MODIFIED,RELOCATED OR REPLACED BY ASPEN EQUIPMENT.Due to evolving designs,Aspen Equipment can not maintain expertise on every chassis/engine/transmission/exhaust configuration possible,regardless of who orders or specifies it. Nor can Aspen Equipment guarantee that a chassis ordered today will not change in design prior to delivery from the factory. Therefore,Aspen Equipment does not warrant that quoted products can be installed on a chassis without modifications to the chassis or products installed. As such,Aspen Equipment will not be responsible for the cost of modifications due to exhaust systems conflicting with the installation of quoted products. Aspen Equipment will make every reasonable effort to ensure that installations are completed without additional charges to the customer. 1 of 1 4iA ►i , City of Farmington ; 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 '41.* www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Todd Reiten, Municipal Services Director SUBJECT: Approve Purchase of Vehicle and Compartment Body for Buildings-Municipal Services DATE: April3, 2017 INTRODUCTION Staff is looking to purchase a new 2017 GMC 2500 4x4 Pick-up with body to replace a 1997 Ford F-250. DISCUSSION In 2011 the city decided to add a new position for building maintenance, at that time the streets department supplied a 1997 Ford F-250 that was used primarily for plowing parking lots/well sights and snowbirds. That vehicle is in poor condition, bearing in mind the 20 years of plowing on it, and was not the ideal vehicle for the for job duties that position demands. This new vehicle will be set up with a compartment body on it to store the necessary equipment/tools/parts needed for the number of different job duties pertaining to this position. This is just another positive example of how the city council has set-up strategic plans by putting aside funds into the General Capital Equipment Fund reserve for purchases like this to take place. As you recall the General Capital Equipment Fund is being used for potential vehicle replacements until the full scale vehicle capital improvement plan goes into effect in 2020. This timing was put in place to fit into the financial puzzle with all of our other capital improvement plans. City staff has been given the discretion to purchase vehicles that are needed in this in between time frame all the while keeping the limited budget in mind when making recommendations. BUDGET IMPACT The 2017 General Capital Equipment Fund Reserve has a fund balance of$155,000. Of this amount, $100,000 is allocated for the purchase of a new bucket truck leaving$55,000 remaining. The city council approved the purchase of the bucket truck in January 2017. The state contract price for a 2017 GMC 4x4 pick-up is $29,663.29 w/tax. The state contract price for a compartment body with the added options was $10,740.00, for a total cost of$40,403.29. I would also like to remind the city council that the General Capital Equipment Fund will be receiving an additional$90,000 of LGA funding for the 2017 calendar year from the 2017 capital improvement planning process. ACTION REQUESTED Approve the purchase of a 2017 pick-up with added compartment body for the building maintenance position at a price of$40,403.29 off of the state contract. ATTACHMENTS: Type Description o Cover Memo Truck Quote LI Backup Material Body Quote . ,�: rr ` �.,� .., !�'l tsar. , ... .. ,q• t,... -- gstv...,i. .. ,�w.y... , 141 ,t. -.ewal—_ w Auto Center ___ ' ,1_ _!i.'-,: +.�. `# _ - �_,: = Fleet Department 2228 College Way•PO Box 338 •Fergus Falls,MN 66538-0338 218-998-8864. 800-477-3013 Ext. 8864 •Fax 218-998-8813 •www.nelsonfergusfalls.com VEHICLE QUOTE NUMBER Farmington TK25753 Sold To: City of Farmington Date: 02/25/2017 Attn: Todd Reiten Phone: 651-280-6903 Address: 430 Third Street FAX: Farmington, MN 55024 Salesperson: Sue Kugler Key Code:Ignition/Door: Stock No. Year Make Model New/Used Vehicle ID Number Farmington TK25753 2017 GMC Sierra WT 4WD Dbl Cab 144.2"W New 0 Color: Summit White/Gray Cloth Price of Vehicle Per MN T28 $26,079.64 Options&Extras $1,773.21 Total for requested GM factory options: $1,773.21 Dealer-provided options: Transit Improvement Vehicle Excise Tax $0.00 Subtotal $27,852.85 Trade-In Total Cash Price $27,852.85 Your Purchase Order# Project# MN Contract#73895 Thanks for your business! Ship To/Lessee/End User: City of Farmington Phone: 651-280-6903 Todd Reiten FAX: 430 Third Street Farmington, MN 55024 Signed and initialed Printed Name and Date Farmington T28 TK25753.123 •Equal Employment Opportunity/Affirmative Act/on E177/2/0yer• MANUFACTURER OPTIONS Sold To: City of Farmington Date: 02/25/2017 Attn: Todd Reiten Phone: 651-280-6903 Address 430 Third Street FAX: Farmington, MN 55024 Salesperson: Sue Kugler Key Code:Ignition/Door: Stock No. Year Make Model New/Used Vehicle ID Number Farmington TK25753 2017 GMC Sierra WT 4WD DbI Cab 144.2"WB New 0 Color: Summit White/Gray Cloth L96 ENGINE, VORTEC 6.0L VARIABLE VALVE TIMING V8 SFI INC MYD TRANSMISSION, 6-SPEED AUTOMATIC, HEAVY-DUTY INC GEH GVWR, 9500 LBS. (4309 KG) INC GT5 REAR AXLE, 4.10 RATIO INC QXT TIRES, LT265/70R17E ALL-TERRAIN, BLACKWALL $176.00 H2R DARK ASH WITH JET BLACK INTERIOR ACCENTS, CLOTH SEAT TRI INC PCR SIERRA FLEET CONVENIENCE PACKAGE $316.80 VYU SNOW PLOW PREP PACKAGE $338.80 K05 ENGINE BLOCK HEATER $88.00 NQF TRANSFER CASE, ELECTRONIC SHIFT $176.00 K4B BATTERY, 730 COLD-CRANKING AMPS,AUXILIARY $118.80 KW5 ALTERNATOR, 220 AMPS INC Z82 TRAILERING EQUIPMENT $264.00 JL1 TRAILER BRAKE CONTROLLER, INTEGRATED $242.01 NZZ UNDERBODY SHIELD, FRAME-MOUNTED SHIELDS INC w/VYU TRW PROVISION FOR CAB ROOF-MOUNTED LAMP/BEACON INC w/VYU DL8 MIRRORS, OUTSIDE HEATED POWER-ADJUSTABLE INC wl PCR A91 REMOTE LOCKING TAILGATE INC w/PCR AQQ REMOTE KEYLESS ENTRY INC w/PCR KI4 POWER OUTLET, 110-VOLT AC $132.00 R9Y FLEET FREE MAINTENANCE CREDIT ($79.20) Options Total: $1,773.21 Ship To/Lessee/End User: City of Farmington Phone: 651-280-6903 Todd Reiten FAX: 430 Third Street Farmington, MN 55024 Farmington T28 TK25753.123 Q D 333 2"u STREET NE HOPKINS,MN 55343-8337 952-938-5451 800-229-5451 Equipment & Supply FAX 952-938-0159 www.abmequin.com Custom Truck Equipment for the Utility, Construction,Municipal and Refuse Industries Quotation# 030617-103-02 March 27,2017 City of Farmington 19650 Municipal Drive Farmington,MN 55024 ATTN:Mr. Todd Reiten Mr. Reiten, In response to your request for a price quotation on a new fiberglass service body to fit your single rear wheel 2017 GMC 2500 pickup truck with a 40"C/A,we are pleased to submit the following for your consideration(priced per MN State contract# 116754). 1.01 Contoured body for a Single Rear Wheel 40"CA application- White gelcoat. Chassis CA Dimension—40" Body Length—81" Body Width—82 3/4" Body Height—42" Compartment Depth— 15" Make&Model Brand FX BFXB--4OLS Price: $ 6,295.00 Installation of Utility/Service Body as per spec 1.4 Price: $ 775.00 Price of FMVSS 108 lighting package Inc. Installation of FMVSS 108 lighting package Inc. Warranty One Year. 1.12.3 Galvanized sure step bumper with pintle recess Price: $ (-19.00) 1.12.6 Installation of bumper Price: $ 150.00 1.6.1 1/8" aluminum treadplate floor Included 1.11.1 10"aluminum tailgate with automotive style latch Included 1.5.6 Fibreglo flexible tubular lighting on 3 sides of compartment ($75 per compartment x 6) Price: $450.00 1.9.14 Furnish and install electronic backup alarm Price: $ 100.00 1.9.21 Aluminum rock guards at front of body(both sides) Price: $45.00 1.9.26 Furnish and install rear mud flap(set) Price: $ 125.00 1.9.24 E-Track installed on loadbed wall 3/4 way up from floor both sides ($100 per section x 2) Price: $200.00 BRINGING YOU THE BEST NAMES IN THE BUSINESS An Equal Opportunity Employer Quotation# 030617-103-02 -2- March 27,2017 1.20.2 Horizontal aluminum ladder rack with roller(flat)mounted curbside.Price: $358.00 1.20.5 Ladder rack over center lock Price: $ 102.00 1.23.13 Labor charge for custom modification; add 42"to longsills on front of ladder rack with gussets for support($110 per hour rate x 1.5) Price: $ 165.00 1.21,1 Stainless steel grab handle-mounted (1)each side at rear of body ($38 each x 2) Price: $76.00 1.23.1 Auxiliary fuel fill kit for pickup box removal Price: $280.00 1.23.2 Credit for pick up box .Price: <$400.00> 1.23.15 Furnish and install backup camera Price: $ 575.00 1.23.19 Labor charge for custom modification;Remount OEM trailer hitch ($110 per hour rate x 2) Price: $220.00 1.23.19 Labor charge for custom modification;Remount OEM trailer plug ($110 per hour rate x .5) Price: $55.00 INDIVIDUALIZED COMPARTMENTATION 1.2.1 Standard shelving package for all bodies up to 108" length Price: $ 850.00 (2)adjustable fiberglass shelves with removable dividers in each front vertical compartment. (1)fixed fiberglass shelf with removable dividers in streetside horizontal compartment. (2)adjustable fiberglass shelves with removable dividers in curbside rear compartment. (3)locking swivel hooks in streetside rear compartment(1-2-0). C2 - 1.4.3 (12) drawer metal cabinet installed Price: $338.00 TOTAL PRICE AS DESCRIBED,FOB HOPKINS,MN $ 10,740.00 NOTES: Customer is responsible for transport of truck to and from ABM Equipment. ABOVE PRICING DOES NOT INCLUDE ANY APPLICABLE TAX(ES) Thank you for your interest in ABM Equipment&Supply, LLC.We hope this information will allow you to place this business with us. If you have any questions,please do not hesitate to contact me. Best regards, Stem /40tdealg Steve Anderson Sales Representative Yd�FMM4 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 's',., most+"t www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Todd Reiten, Director of Municipal Services SUBJECT: Adopt Resolution Declaring Surplus Property-Municipal Services DATE: April3, 2017 INTRODUCTION Municipal Services Department staff recommends that several items be declared surplus equipment. DISCUSSION Municipal Services staff has determined that several items are no longer needed by the department due to being replaced with more efficient or updated equipment. Although these items are no longer of use to the city, they may be useful to someone else. Rather than dispose of them, the city has an opportunity to sell these surplus items through GovDeals, which provides services to various government agencies that allow them to sell surplus items through an online public auction. Items to be sold are listed on the attached surplus list. BUDGET IMPACT Any proceeds from surplus items purchased will be returned to the department that funded the original purchase. ACTION REQUESTED Adopt a resolution declaring the recommended items as surplus and authorize the city administrator or his designee to arrange for the items to be sold on GovDeals.com. ATTACHMENTS: Type Description D Backup Material Municipal Services Surplus Items ❑ Resolution Resolution RESOLUTION NO. R25-17 DECLARING SURPLUS PROPERTY IN MUNICIPAL SERVICES Pursuant to due call and notice thereof, a regular meeting of the City Council of Farmington, Minnesota, was held in the Council Chambers of said city on the 3rd day of April, 2017 at 7:00 p.m. Members Present: Larson, Bartholomay, Craig, Donnelly Members Absent: Absent Member Craig introduced and Member Donnelly seconded the following resolution: WHEREAS, Municipal Services as recommended that miscellaneous items be declared surplus; and WHEREAS,the city has an opportunity to offer surplus items to other municipalities through GovDeals. NOW, THEREFORE, BE IT RESOLVED, that the city of Farmington hereby declares the attached list as surplus equipment and authorizes the City Administrator and/or his designee to sell and/or dispose of said equipment. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of April, 2017. Mayor Attested to the iO`fh day of April, 2017. 2.1A--: C Administra J 4 SEAL Municipal Services Surplus Items March 24, 2017 Item Comments Sewer Rodder Replaced by Sewer Jetter 2 Heaters Removed from old First Street garage before demolition Tire machine Replaced by updated tire machine Miscellaneous bumpers Replaced with lift gates (one will be kept as backup) Miscellaneous tailgates Replaced with lift gates (one will be kept as a backup) Ail+ A. City of Farmington v430 Third Street 7.'�a Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 -.A no www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation Information Technology-Human Resources DATE: Apri13, 2017 INTRODUCTION The recruitment and selection process for the appointment of a full-time network support specialist has been completed. DISCUSSION The city added the network support specialist position during the 2017 budget process in order to better manage the city's growing technology needs. This increase in staff will assist the city in leveraging technology to maximize the efficiency and effectiveness of service delivery to our residents. After a thorough review by Human Resources Department and with assistance from an external IT professional and other city staff, a contingent offer of employment has been made to Cory Harmening, subject to passing the background check,pre-employment drug test and ratification by the city council. Mr. Harmening has experience in network support and he meets the qualifications for this position. BUDGET IMPACT Mr. Harmening's starting hourly wage will be$28.00 per hour which is step 1 of the salary range for this position(salary range: $28.00- $35.01). Funding for this position is provided for in the 2017 budget. ACTION REQUESTED Approve the appointment of Cory Harmening as Network Support Specialist effective on or about April 17, 2017. AtFAi City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 °'a.,,nag OP www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation Liquor Operations-Human Resources DATE: April3, 2017 INTRODUCTION The recruitment and selection process for the appointment of a part-time liquor clerk has been completed. DISCUSSION After a thorough review by Liquor Operations and the Human Resource Office, a contingent offer of employment has been made to Zoe Lambert, subject to a background check, pre-employment drug test and ratification by the city counciL Ms. Lambert meets the qualifications for this position. BUDGET IMPACT Ms. Lambert's starting hourly rate will be$11.41 which is the first step in the salary range for this position (salary range:$11.41 -$13.37). Funding for this position is authorized in the 2017 budget. ACTION REQUESTED Approve the appointment of Zoe Lambert as a part-time liquor clerk effective on or about April 6, 2017. CCityiQ�FARet4 of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 -.4 ` www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Approve Seasonal Hiring-Human Resouces DATE: April3, 2017 INTRODUCTION The recruitment and selection process for the appointment of the attached list of summer seasonal staff has been completed. DISCUSSION After a thorough review by the Parks and Recreation Department and the Human Resources Office, offers of employment have been made to the individuals show on the attached spreadsheet, subject to a pre- employment drug test and ratification by city council. BUDGET IMPACT These positions are included in various departmental budgets. ACTION REQUESTED By motion approve the attached seasonal employment recommendations. ATTACHMENTS: Type Description D Backup Material Summer Seasonal Staff 2017 Spring/Summer Seasonal Staff 2016-17 Name Pay Rate Pos/Step RETURNING RECREATION STAFF Dillon Pariseau $ 13.72_ Rec Sports Program Supervisor-Step 4 Cecilia Rogers $ 12.73 Rec Program Supervisor-Step 1 Rec Program Event & Marketing Emilee Shearer $ 14.02 Supervisor-Step 5 Bridget Lensing $ 14.14 Assistant Tennis Coach -Step 2 Bridget Lensing $ 9.25 Recreation Assistant-Step 2 Jay Burditt $ 9.72 Recreation Assistant-Step 4 itikRM4, City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 44?.,, www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Jim Larsen, Fire Chief SUBJECT: Adopt Resolution Declaring Surplus Property-Fire DATE: April3, 2017 INTRODUCTION Farmington Fire Department(FFD) staff recommends declaring surplus property in the department. DISCUSSION Firefighter David Standke resigned from active service on November 1, 2016.A request has been made to purchase his former firefighting helmet. Pursuant to city policy, the helmet must be declared as surplus property before it can be purchased. BUDGET IMPACT The old helmet will be purchased for$255.00 which is the cost to the city to purchase a new helmet. The adopted policy is budget neutral to the FFD and the city. ACTION REQUESTED Adopt a resolution declaring one firefighting helmet as surplus property in the Farmington Fire Department. ATTACHMENTS: Type Description D Resolution A Resolution Declaring Surplus Property of the FFD RESOLUTION NO. R26-17 A RESOLUTION DECLARING SURPLUS PROPERTY IN THE FARMINGTON FIRE DEPARTMENT Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington was held at the Farmington City Hall on the 3`d day of April 2017 at 7:00 p.m. Members Present: Larson, Bartholomay, Craig, Donnelly Members Absent: None Member Craig introduced and Member Donnelly seconded the following: WHEREAS, the Mayor and City Council of the city of Farmington have previously adopted a policy for the purchase of firefighting helmets by retired/resigned firefighters; and WHEREAS, Firefighter David Standke resigned on November 1, 2016; NOW THEREFORE BE IT RESOLVED that, after due consideration, the Mayor and City Council of the city of Farmington, Minnesota, hereby declare his Black, 2009 Bullard UST Firefighting Helmet as surplus property and authorize the City Administrator or his designee to arrange for the sale and replacement of said equipment. This resolution was adopted by recorded vote of the Farmington City Council in open session on the 3rd day of April 2017. odd Larson, Mayor Attested to on the /044 day of April 2017. 0d0.,. ... DMcKnight, Ci imstrator SEAL iitikRitet, City of Farmington y430 Third Street a. Farmington, Minnesota 'rs 651.280.6800 -Fax 651.280.6899 �'►►.,, www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Jim Larsen, Fire Chief SUBJECT: Adopt Resolution Declaring Surplus Property-Fire DATE: April 3, 2017 INTRODUCTION Farmington Fire Department(FFD) staff is seeking city council approval to declare surplus property in the FFD. DISCUSSION FFD personnel continue to inventory and find outdated, non-serviceable and non-essential equipment in the FFD. We seek approval to dispose of and/or donate this equipment which is no longer useful in our operations. Some of the equipment on this particular list dates back to the 1990's and was taken off vehicles that were recently upgraded. BUDGET IMPACT None ACTION REQUESTED Adopt a resolution declaring the attached list as surplus equipment and authorize the city administrator or his designee to dispose of or donate the equipment to other parties. ATTACHMENTS: Type Description D Cover Memo A Resolution Declaring Surplus Property of the FFD D Cover Memo Light Bar Surplus List 04032017 RESOLUTION NO. R27-17 Declaring Surplus Property in The Farmington Fire Department Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington was held at the Farmington City Hall on the 3rd day of April 2017 at 7:00 p.m. Members Present: Larson, Bartholomay, Craig, Donnelly Members Absent: None Member Craig introduced and Member Donnelly seconded the following: WHEREAS,the Farmington Fire Department has recommended that miscellaneous items in various states of disrepair be declared surplus; and WHEREAS, the city of Farmington seeks to follow recognized standards for the safety of firefighting personnel. NOW THEREFORE BE IT RESOLVED that, after due consideration,the Mayor and City Council of the city of Farmington, Minnesota, hereby declares the attached list as surplus equipment and authorizes the City Administrator and/or his designee to dispose of and/or donate said equipment. This resolution was adopted by recorded vote of the Farmington City Council in open session on the 3rd day of April 2017. Todd Larson, ayor Attested to on the /0"' day of April 2017. ---1: -A/C//1 Da ' McKnight, City Ad inistrator SEAL Farmington Fire Department April 3, 2017 Surplus Items Quantity Description Reason Surplus 1 911EP Galaxy LED Vehicle Light Bar Outdated/Worn Out 2 Federal Aerodynic Halogen Vehicle Light Bar Outdated/Worn Out 1 Code 3 Halogen Vehicle Light Bar Outdated/Worn Out 2 Federal Twinsonic Halogen Vehicle Light Bar Outdated/Worn Out io� i� City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 M44IPP. 4111' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Approve 2016 Interfund Transfers-Finance DATE: April3, 2017 INTRODUCTION Each year the city transfers money between funds. Transfers of money between funds occur for various reasons. The following is not an exhaustive list, but will provide you with some examples. • Sometimes transfers are made as part of a long-term funding strategy often in conjunction with a capital improvement plan(CIP). Some specific city examples would be transfers made to the sealcoating, building maintenance, trail maintenance, and ice arena capital accounts. • Money may be infused from one fund into another fund to cover day-to-day operations such as the transfer made from the General Fund to the EDA. • The city may want to save money over several years for a larger purchase(such as the fire engine planned for 2019), or recurring replacement purchases (for example, items replaced on rotation schedules, such as police and fire equipment), or items for which the delivery time is uncertain, such as, ammunition and guns (may order one year, but delivery is not available until the following year—a different budget year). • Transfers are made when the city invests its liquor stores community improvement funds. • Administrative transfers provide for the reimbursement of human resource and administrative costs incurred in one fund for the benefit of another fund.Another type of administrative transfer would be more house-keeping in nature, for example completing closing entries for accounts that are no longer needed. • Finally, no matter how comprehensive and well thought out the city's budget or current year plan may be new, unanticipated opportunities often present themselves. Some recent examples would be the Rambling River bank restoration project and potential downtown plaza. During year-end staff reconciles the actual transfers which were made to the budgeted amounts. The differences are identified and reviewed with you. Reviewing this information annually also provides an excellent opportunity for you to see the positive impacts you have had with these transfers. DISCUSSION The attached comprehensive schedule details the interfund transfers that occurred during 2016. The transfers are grouped into five color-coded categories. • Gray–Amounts highlighted in gray represent amounts that were included in the 2016 budget and transferred accordingly. • Brown–These represent amounts that were included in the 2016 budget,but not as transfers. For accounting purposes these amounts are included as transfers. One example would be the insurance deductible replenishment. One of these amounts was included in the General Fund. During the year this money is transferred from the respective funds to the Property and Liability Insurance Fund where the insurance claims are actually paid. • Peach—Included in the peach cells are amounts which were listed as transfers for budget purposes. These amounts were for interfund loans. For accounting purposes these amounts are not recorded as transfers, rather they are recorded as interfund receivables and payables. The city's budgeting process is for revenues and expenditures/expenses. So, we include these items as transfers in the budgeting process so it is clear to council we envision these types of transactions and they are part of the budgeted activities. • Purple—These transfers occurred during the year but were not included in the 2016 budget. Many of these items were discussed with council during the year. One example would be dedicated funding for township road maintenance or transfers you approved as part of the bond refundings. Another reason for these transfers may be more administrative. For example, the city paid off its share of the 1995 Public Facilities Authority bonds. The remaining funds totaling$1,647 were transferred into the General Fund so that the related bond fund could be closed. • Blue—These amounts were reviewed and discussed during your April 3, 2017 and will be recorded as of December 31, 2016. There are explanations for all of the amounts highlighted in purple and blue in your packet. The row (numbers)and column(letters)references have been included in the spreadsheet. This will enable you to cross-reference the cell on the worksheet with the corresponding comment on the following pages. BUDGET IMPACT Budget variances have been explained in the comments in the attached worksheet. ACTION REQUESTED Approve the updated list of 2016 interfund transfers. ATTACHMENTS: Type Description D Backup Material 2016 Operating Transfers for Council 4-3-17 'AI B I C I D I E I F I G I R I I I J I K I L I M I N I 0 I P 1 0 1 R 15 I T I U I V I W I X I Y I 2 I AA I AB I AC 1 2016 OPERATING TRANSFERS Transfers In•Acct 5205 and Transfers Out=Acct 7310 2 IN Main.Fund- Arena General Main. Township Main.Fund- Employee General Park Imp 2013A 2016A 2008AB 2010C 2010A Road and Cap Proj Equipment Fund- Main.Fund-Main.Fund-Main.Fund- Road Emerald Ash Main.Fund- Expense Prop Ins 3 Fund EDA Fund Bonds Bonds Bonds Bonds Bonds 2010B Bonds 2006C Bonds 2007A Bonds Bridge Fund Fire Cap Fd Cap Fund Sealcoat Streets Trail Main Bldg Main Maintenance Borer DT Plaza Fund ISF 4 I I 1,148,371 40,000 40,000 219,000 - - 160,000 - 124,662 1,386,000 - 117,000 286,000 20,000 166,607 360,000 - 30,000 16,000 - 4,090,530 5 Fund 1000 2000 2300 3091 3094 3095 3096 3097 3098 3130 3135 4100 4300 4503 5600 5700 5700 5721 5731 5741 7100 Totals Difference 6 830,050 1000 40,000 80,000 20.000 85.000 350000 30,000 15,0:00 13,022 10,000, 653.022 (23022) 7 - 1000 43,700 66,000- 40,000 45,000 36.969 50.000 280,678 (280,678) 8 - 1000 150,000 25,000 30,000 27,500 27,500, 7,000 300,000 567,000 (567,000) 9 278,807 1000LGA 205,000 71,807_ 276,607 - 70 - 2300 50,000 50,000 (50,000) 4 2500 10,000 10,000 (10.000) 12 3094 2.290,000 1,220.000 3,510.000 (3,510,000) 13 _ 3110 1,647 1,647 (1,647) 14 3130 155 165 (153) 15 O 117,000 3091 117,000 _ 117,000 - 16 u 3136 4,850,000 4,850.000 (1.050,000) 17T . 3137 1,630,000 1,630000 (1,630,000) 78 369,000 4100 219,000 377000 745000 150,000 _ 1,491,000 (1,122,000) 19 1,386,000 4400 1.385,000 1,385,000 20 - 5711 10,000 10.000 (10,000) 21 93,040 6100 53,040 40,000 2000 95,040 (2.000) 22 - 6100 15,013 - 14,513 16,121_ 25,125 - 36,301_ 109.073 (103,073) 23 312,997 6202 281,559 31,138 3,756 316,747 (3750) 24 128,236 5302 81,528 48,707 _ 360 128,595 (360) 25 342,611 6402 326,942 15,589 ., 342,511 - 26 436,140 6502 405,002 31,136 _ 436,140 - 27 4,090,630 1,150,183 40,000 55,013 219,000 377,000 3,035,000 1370,000 193.709 124.552 1,385,000 6,480,000 117.000 309,513 98,121 246,732 350,000 25,000 95,301 82,500 10,000 /2,5110 43.969 383,022 16,110 28 16260,225 29 1,812 - 16,013 - 377,000 3,036,000 1,220,000 193,709 - - 1M0,000 - 14,613 70,131 60,126 • 26,000 66.301 67,600 10,000 72,600 43,969 363,022 16,110 16260,225 30 31 Transfers per original 2016 budget 32 Amounts included in 2016 budget line items,but not as transfers.For accounting purposes they are transfers. 33 Amounts included in 2016 budget One items as transfers.For accounting purposes they are not transfers.but rather interfund loans. 34 Additional transfers that occurred during the year.Explanations noted as comments within worksheet Printed on separate page for your referemce. 35 Proposed additional transfers.retro to 12-31-16.Explanations noted as comments within worksheet.Printed on separate page for your reference 36 K:\Operating Transfers by year\Operating Transfers 3292017 8 37 AM Cell:Z6 Comment:Robin Hanson: Employee insurance premium transfer Cell:AA6 Comment:Rabin Hanson: Insurance deductible transfer Cell:K7 Comment:Robin Hanson: The 2017 budget anticipated the residual lire truck levy be transferred to the 2010A bond funds In 2016 so the debt levy for 2017 could be lowered.This was a one-time reduction. Cell:R7 Comment:Robin Hanson: In the fall of 2016 council approved set-aside for police equipment Cell:07 Comment:Robin Hanson: In the fall of 2016 council approved set-aside for building maintenance Cell:X7 Comment:Robin Hanson: In the fall 012016 council approved set-aside for Emerald Ash Borer efforts Cell:<7 Comment:Robin Hanson: In the fall 012016 council approved set-aside for downtown redevelopment efforts Cell:Z7 Comment:Robin Hanson: In the fall 012016 council approved set-aside for compensated absences Cell:K8 Comment:Robin Hanson: Proposed one time use of 2016 fund balance for 20106 debt levy. Cell:TO Comment:Robin Hanson: Proposed one time use of 2016 fund balance to pay for transportation consultant for the comp plan. Cell:U8 Comment:Robin Hanson: Proposed one time use of 2016 fund balance the Rambling River bank restoration project. Cell:68 Comment:Robin Hanson: Proposed one time use of 2016 fund balance to provide additional building maintenance funds. Cell:X8 Comment:Robin Hanson: Proposed one time use of 2016 fund balance to provide additional funds for the Emerald Ash Borer project. Cell:<8 Comment:Robin Hanson: Proposed one time use 012016 fund balance to pay for downtown plaza development consultant. Cell:Z8 Comment:Robin Hanson: Proposed one time transfer of 2016 fund balance to the Employee Expense Fund to help address the city's unfunded compensated absences liability. Cell:010 Comment:Robin Hanson: Transfer from Park Improvement Fund to Arena Capital Projects Fund for the purchase of the new Zamboni Cell:011 Comment:Robin Hanson: Transfer from 2016 Ice Arena Fund operations to Ice Arena Capital Fund for future building needs. Cell:112 Comment:Robin Hanson:Amount of 2016A refunding bond proceeds transferred to 2008AB bonds for 2-1-17 early redemption. Cell:J12 Comment:Robin Hanson: Amount of 2016A refunding bond proceeds transferred to 2010C bonds for 2-1-17 early redemption. Cell:D13 Comment:Robin Hanson: Transfer net cash balance remaining from the 1995 Public Faciides bonds to the General Fund.$'s were in turn used to pay dawn an the Fire Truck loan. K:\Operating Transfers by year lOperating Transfers 3/2912017 8:37 AM Cell:D14 Comment:Robin Hanson: Transfer net cash balance remaining from the 2010C bond fund to the General Fund, Cell:015 Comment:Robin Hanson: Included In 2016 Budget to provide for interfund loan.For accounting purposes this results in an interfund loan and not an actual operating transfer. Cell:516 Comment:Robin Hanson: Transfer of 2016B refunding bond proceeds to 20070 bond fund. Cell:N17 Comment:Robin Hanson: Transfer of 2016C refunding bond proceeds to 20076 bond fund. Cell:H18 Comment:Robin Hanson: Transfer of city's net contribution to the 2016A bond refunding.$95.000 for general contribution.$42,000 for the interest on the interfund loan for SA prepayments and$240.000 to ensure the 2016A bonds meet the 105%debt service funding requirement. Cell:118 Comment:Robin Hanson: Transfer of city's net contribution to the 2016A bond refunding. Cell:M19 Comment:Robin Hanson: Included in 2016 Budget to provide for interfund ben.For accounting purposes this results in an interfund ban and not an actual operating transfer. Cell:620 Corntnent:Robin Hanson'. Transfer within the Maintenance Fund to set-up funding for township road maintenance. Cell:F22 Comment:Robin Hanson: Transfer of Liquor Store Community Investment$'oto the Park Improvement Fund for the purchase of the roving camera(currently surveiling at Lake Jude park)and the new bike racks for downtown. Cell:P22 Comment:Robin Hanson: Transfer of Liquor Funds Community Investment$s to the Fire Capital Fund for the purchase of thermal imaging camera. Cell:022 Comment:Robin Hanson: Transfer of Liquor Store Community Investment$'s to the Arena Capital Project Fund for advertising on the new Zamboni($10000)and the new sound sytem($8.121) Cell:R22 Comment:Robin Hanson: Transfer of Liquor Store Community Investment Fund$'s to the Gen'l Capital Equipment Fund for the purchase Oa new building inspections vehicle. Cell:U22 Comment:Robin Hanson: Transfer of Liquor Store Community Investment Fund$'s to the Trail Maintenance Fund for the TH-3 trail extension K:\Operating Transfers by year\Operating Transfers 3/29/2017 8:37 AM 41104 City of Farmington y 430 Third Street zg Farmington, Minnesota `ts.y651.280.6800 -Fax 651.280.6899 ,, a' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Approve Bills-Finance DATE: Apri13, 2017 INTRODUCTION Attached are the March 16-29, 2017 check payments for your consideration. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the attached payments. ATTACHMENTS: Type Description D Backup Material 03-16-17 -03-29-17 Council Check Register R55CKS2 LOGIS601 V CITY OF FARMINGTON 3/29/2017 11:28:36 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 1 3/16/20I7 - 3/29/2017 Check 6 Date Amount Supplier/Explanation P06 Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 139189 3/17/2017 108446 ASPEN MILLS 4,548.40 CLASS A UNIFORM JACKETS 2016 154263 191809 1050 6290 UNIFORMS&CLOTHING POLICE ADMINISTRATION 01000 05 4,548.40 139195 3/17/2017 107089 CANNON VALLEY PRINTING 4,844.05 CITY NEWS&REC SPRING 2017 154274 FPR 36051 1094 6450 OUTSIDE PRINTING PARK&RECREATION ADMIN 01000 09 4,844.05 139198 3/17/2017 100058 CARQUESTAUTO PARTS 389.83 FD-TOW STRAPS 154047 1596-258694 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 389.83 139203 3/17/2017 109182 DAKOTA COMMUNICATIONS CENTER 18,533.34 DKTA COMMUNICATION CNTRAPR'17 154251 FA2017-04 1051 6560 CONTRACTUAL SERVICES PATROL SERVICES 01000 05 9,266.66 DKTA COMMUNICATION CNTRAPR'17 154251 FA2017-04 1060 6560 CONTRACTUAL SERVICES FIRE SERVICES 01000 06 27,800.00 139204 3/17/2017 110844 DAKOTA COUNTY FINANCIAL SRVS 35,964.87 JAN'17 SALT&SAND 154282 00024352 1073 6253 STREET MATERIALS SNOW REMOVAL SERVICES 01000 08 35,964.87 139205 3/17/2017 108012 DAKOTA COUNTY REGIONAL 25.00 GOOD DAY DKTA CTY-MCKNIGHT 154216 66404 1010 6470 TRAINING&SUBSISTANCE ADMINISTRATION 01000 01 25.00 139209 3/17/2017 107008 DISTAD,RANDY 48.69 FEB 2017 MILEAGE 154104 20170201-DISTAD 1094 6485 MILEAGE REIMBURSEMENT PARK&RECREATION ADMIN 01000 09 48.69 139210 3/17/2017 110154 EIBNER,ROBERT J 176.58 BAYMOUNT INN FEE 154105 20170305-EIBNER 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06 176.58 139211 3/17/2017 100022 FARMINGTON PRINTING 1NC 48.00 RRC CARD STOCK 4 CARD PROGRAM 154253 11969 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIC 01000 09 48.00 139213 3/17/2017 100014 GALLS,LLC 119.98 REPL CAR LOCKOUT TOOLS 154236 006993319 1051 6250 OTHER SUPPLIES&PARTS PATROL SERVICES 01000 05 119.98 139214 3/17/2017 100016 GERSTER JEWELERS 100.00 10 YR EE REC DANIELLE C 154227 10 YR EE REC 1011 7420 OTHER HUMAN RESOURCES 01000 04 DANIELLE C 100.00 139217 3/17/2017 111125 IDENTISYS 67.75 ID CARDS,ADMIN,RET 154222 332565 1050 6250 OTHER SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05 R55CKS2 LOGI5601 V CITY OF FARMINGTON 3/29/2017 11:28:36 Note:Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 2 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 67.75 139218 3/17/2017 109758 IMAGE TREND,INC 250.00 FD IMAGE TREND TRAINING 153905 105400 1060 6401 PROFESSIONAL SERVICES FIRE SERVICES 01000 06 250.00 139220 3/17/2017 111773 INNOVATIVE OFFICE SOLUTIONS,LLC 362.70 OFFICE SUPPLIES 154010 IN1511003 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01 362.70 139222 3/17/2017 107414 JEFFERSON FIRE&SAFETY INC 221.88 FD-HAND TOOLS(ENGINE 1) 154061 235011 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 221.88 139224 3/17/2017 114167 JONES&BARTLETT LEARNING,LLC 259.00 FD FIRE ACADEMY TEXTBOOKS 153901 3579999 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06 259.00 139225 3/17/2017 100086 KWIK TRIP,INC 100.00 10 YR EE REC DAN MILLER 154271 10 YR EE REC DAN 1011 7420 OTHER HUMAN RESOURCES 01000 04 MILLER 100.00 139227 3/17/2017 100438 LINDQUIST,BRIAN 45.00 PHONE ALLOWNACE FEB-MAR 154106 20170313- 1050 6412 CELLULAR PHONES POLICE ADMINISTRATION 01000 05 LINDQUIST 45.00 139228 3/17/2017 112163 LION TOTAL CARE 420.00 FD TURNOUT GEAR REPAIRS 153903 17-078100 1060 6290 1 TURNOUT GEAR FIRE SERVICES 01000 06 420.00 139229 3/17/2017 111268 LUTZ,CHRISTOPHER 30.51 MEAL EXPENSE-K9 SCHOOL 154108 20170308-LUTZ 1051 6470 TRAINING&SUBSISTANCE PATROL SERVICES 01000 05 30.51 139230 3/17/2017 115396 MACQUEEN EMERGENCY GROUP 656.39 FD-PUMP REPAIRS(RESCUE 2) 154005 W00025 1060 6510 1 OUTSIDE VEHICLE REPAIR FIRE SERVICES 01000 06 8.70 FD-RADIATOR CAP(ENGINE 22) 154064 P00070 1060 6230 VEHICLE SUPPLIES&PARTS FIRE SERVICES 01000 06 665.09 139232 3/17/2017 115339 MC GRATH CONSULTING GROUP,INC 10,458.00 2017 POLICE STUDY 154250 884-17 1050 6401 PROFESSIONAL SERVICES POLICE ADMINISTRATION 01000 05 10,458.00 2016 POLICE STUDY 154255 884-16 1050 6401 PROFESSIONAL SERVICES POLICE ADMINISTRATION 01000 05 20,916.00 139233 3/17/2017 109383 MINNEAPOLIS FINANCE DEPARTMENT 204.00 2017 APS ANNUAL QU USER FEE 154237 400451000872 1052 6460 SUBSCRIPTIONS&DUES INVESTIGATION SERVICES 01000 05 R55CKS2 LOGIS601V CITY OF FARMINGTON 3/29/2017 11:28:36 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 3 3/16/2017 - 3/29/2017 Check 6 Date Amount Supplier/Explanation POP Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 204.00 139236 3/17/2017 100110 MINNESOTA RECREATION&PARK ASSN 219.00 2017 MRPA MEMBERSHIP HAYES 154248 RYAN HAYES 1094 6460 SUBSCRIPTIONS&DUES PARK&RECREATION ADMIN 01000 09 MEMBERSHIP 219.00 139237 3/17/2017 100111 MINNESOTA STATE FIRE DEPT ASSN 423.00 MN STATE FD ASSOC 2017 DUES 154223 20170314 1060 6460 SUBSCRIPTIONS&DUES FIRE SERVICES 01000 06 423.00 139238 3/17/2017 102249 MN FIRE SERVICE CERTIFICATION BOARD 805.00 FD PFLSE 1 CERTIFICATION EXAM 154224 4638 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06 805.00 139240 3/17/2017 110692 MOBILE MINI,INC 438.22 PORTABLE WARM HOUSE NRTH CREEK 154226 9001806000 1090 6555 RENTAL OF EQUIPMENT PARK MAINTENANCE 01000 09 438.22 139241 3/17/2017 101249 MULLER,CYNTHIA 23.11 MILEAGE TO ELECTION MEETINGS 154103 20170228-MULLER 1013 6485 MILEAGE REIMBURSEMENT ELECTIONS 01000 01 23.11 139243 3/17/2017 112030 NAPA AUTO PARTS FARMINGTON 444.57 BRAKES 154258 165535 1072 6230 VEHICLE SUPPLIES&PARTS STREET MAINTENANCE 01000 08 444.57 139245 3/17/2017 100093 PELLICCI HARDWARE&RENTAL 120.00 FD SAWZALL TOOL I54238 54027 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06 82.92 PROGRAM STORAGE TOTE&GLOVES 154254 5940/F 1093 6570 PROGRAMMING EXPENSE SENIOR CITIZEN SERVICES 01000 09 202.92 139248 3/17/2017 103766 PITNEY BOWES-PURCHASE POWER 2,620.59 PERMIT POSTAGE FEB'17 154229 8000...2569 FEB'17 1014 6445 POSTAGE COMMUNICATIONS 01000 01 2,620.59 139252 3/17/2017 112632 RICOH USA,INC 1,262.26 COPIER MAINTENANCE MAR'17 154207 5047171119 MAR'17 1010 6505 EQUIPMENT REPAIR SERVICE ADMINISTRATION 01000 01 118.08- COPIER MAINTENANCE JAN'17 154208 5047171113 1010 6505 EQUIPMENT REPAIR SERVICE ADMINISTRATION 01000 01 551.69 COPIER MAINTENANCE FEB'17 154209 5047191011 1010 6505 EQUIPMENT REPAIR SERVICE ADMINISTRATION 01000 01 177.80 COPIER MAINTENANCE FEB'17 154210 5047240946 1010 6505 EQUIPMENT REPAIR SERVICE ADMINISTRATION 01000 01 1,873,67 139253 3/17/2017 100357 RIVERTOWN NEWSPAPER GROUP 49.45 PUBLIC HEARING NOTICE 508 3RD 154252 CL20081204 1030 6455 LEGAL NOTICES PUBLICATIONS PLANNING&ZONING 01000 03 49.45 139255 3/17/2017 103228 SIMPLEXGRINNELL LP R55CKS2 LOGIS601 V CITY OF FARMINGTON 3/29/2017 11:28:36 Note:Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 4 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 746.00 ALARM MONITORING 154080 79240926 1015 6401 PROFESSIONAL SERVICES CITY HALL 01000 01 243.13 ALARM MONITORING FD STATION 1 154036 79239125 1060 6401 PROFESSIONAL SERVICES FIRE SERVICES 01000 06 7.82 ALARM MONITORING CMF 2017 154037 79239124 1072 6401 PROFESSIONAL SERVICES STREET MAINTENANCE 01000 08 1.89 ALARM BATTS 154049 83421294 1072 6401 PROFESSIONAL SERVICES STREET MAINTENANCE 01000 08 2.52 ALARM BATTS 154049 83421294 1090 6401 PROFESSIONAL SERVICES PARK MAINTENANCE 01000 09 10.43 ALARM MONITORING CMF 2017 154037 79239124 1090 6401 PROFESSIONAL SERVICES PARK MAINTENANCE 01000 09 331.61 ALARM MONITORING RRC 2017 154081 79241700 1093 6401 PROFESSIONAL SERVICES SENIOR CITIZEN SERVICES 01000 09 1,343.40 139256 3/17/2017 108220 SOUTH METRO RENTAL INC 99.48 PARTS/BLADES FOR CHOP SAW 154045 78027 1072 6250 OTHER SUPPLIES&PARTS STREET MAINTENANCE 01000 08 99.48 139258 3/17/2017 103374 TEAM LABORATORY CHEMICAL CORP 370.25 COLD ROAD PATCH 154060 INV0005149 1072 6253 STREET MATERIALS STREET MAINTENANCE 01000 08 370.25 139260 3/17/2017 113014 TITAN MACHINERY 223.40 U-JOINT REPAIR KIT SNOW BLOWER 154256 8945079 GP 1090 6230 VEHICLE SUPPLIES&PARTS PARK MAINTENANCE 01000 09 223.40 139264 3/17/2017 110954 ULINE SHIPPING&SUPPLY SPECIALISTS 172.58 CABINET DOLLIES 154041 84602313 1060 6505 EQUIPMENT REPAIR SERVICE FIRE SERVICES 01000 06 172.58 139268 3/17/2017 103478 WENDLANDT,BRENDA 84.00 MILEAGE LOGIS&MPELRA CONE AV 154102 20170223- 1011 6485 MILEAGE REIMBURSEMENT HUMAN RESOURCES 01000 04 WENDLANDT 84.00 139270 3/17/2017 110848 ZERO WASTE USA,INC 1,449.69 DOG WASTE BAGS 154265 140407 1090 6250 OTHER SUPPLIES&PARTS PARK MAINTENANCE 01000 09 1,449.69 139273 3/24/2017 113236 ALLINA HEALTH 65.00 PRE-EMPLOYMENT TESTING 154466 70001654 FEB'17 1011 6401 PROFESSIONAL SERVICES HUMAN RESOURCES 01000 04 65.00 139275 3/24/2017 109681 AMUNDSON,JASON 9.00 MAAG TRAINING LUNCH 154474 20170315- 1051 6470 TRAINING&SUBSISTANCE PATROL SERVICES 01000 05 AMUNDSON 9.00 139276 3/24/2017 100011 ANDERSEN INC,EARL F 223.20 GREEN CHANNEL POSTS 154328 0113641-IN 1072 6254 SIGNS&STRIPPING MATERIALS STREET MAINTENANCE 01000 08 223.20 139278 3/24/2017 100193 APPLE VALLEY,CITY OF R55CKS2 LOGIS601 V CITY OF FARMINGTON 3/29/2017 11:28:36 Note:Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 5 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 316.13 FD SCBA FIT TESTING REPAIRS 154317 5852 1060 6950 MACHINERY&EQUIPMENT FIRE SERVICES 01000 06 316.13 139280 3/24/2017 108446 ASPEN MILLS 524.03 FIRE DEPT UNIFORMS 154425 191347 1060 6290 UNIFORMS&CLOTHING FIRE SERVICES 01000 06 22.00 FIRE DEPT UNIFORMS 154426 187390 1060 6290 UNIFORMS&CLOTHING FIRE SERVICES 01000 06 546.03 139284 3/24/2017 100508 BOYER TRUCKS 931.21 EXHUAST FOR DUMP TRUCK 154378 102225SAV 1072 6230 VEHICLE SUPPLIES&PARTS STREET MAINTENANCE 01000 08 205.72 EXHUAST CLAMP AND PIPE 154385 102248SAV 1072 6230 VEHICLE SUPPLIES&PARTS STREET MAINTENANCE 01000 08 1,136.93 139287 3/24/2017 100253 CAMPBELL KNUTSON 883.90 LEGAL BILL-FEB'17 154412 1852-000G FEB'17 1005 6403 LEGAL LEGISLATIVE CONTROL 01000 01 861.70 LEGAL BILL-FEB'17 154412 1852-000G FEB'17 1010 6403 LEGAL ADMINISTRATION 01000 01 270.30 LEGAL BILL-FEB'17 154412 1852-000G FEB'17 1050 6403 LEGAL POLICE ADMINISTRATION 01000 05 6,402.51 LEGAL BILL-FEB'17 154410 1852-999G FEB'17 1050 6403 LEGAL POLICE ADMINISTRATION 01000 05 79.50 LEGAL BILL-FEB'17 154412 1852-000G FEB'17 1076 6403 LEGAL NATURAL RESOURCES 01000 07 8,497.91 139290 3/24/2017 100058 CARQUEST AUTO PARTS 118.98 CIRCUIT BREAKER 154379 2131-432705 1051 6230 VEHICLE SUPPLIES&PARTS PATROL SERVICES 01000 05 53.54 CIRCUIT BREAKER 154381 2131-433604 1051 6230 VEHICLE SUPPLIES&PARTS PATROL SERVICES 01000 05 82.23 STRAP PROTECTOR 154383 1596-258738 1060 6230 VEHICLE SUPPLIES&PARTS FIRE SERVICES 01000 06 179.98 4GA COPPER 20FT 154380 2131-433276 1060 6230 VEHICLE SUPPLIES&PARTS FIRE SERVICES 01000 06 434.73 139295 3/24/2017 110844 DAKOTA COUNTY FINANCIAL SRVS 1,026.52 FEB'17 RADIO SUBSCRIPTION 154353 00024459 1051 6560 CONTRACTUAL SERVICES PATROL SERVICES 01000 05 1,259.82 FEB'17 RADIO SUBSCRIPTION 154353 00024459 1060 6560 CONTRACTUAL SERVICES FIRE SERVICES 01000 06 2,286.34 139296 3/24/2017 100081 DAKOTA COUNTY LUMBER COMPANY 4.49 FD ICE RESCUE TRAINING BOARDS 154343 1703-660309 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06 4.49 139297 3/24/2017 100041 DAKOTA COUNTY PROPERTY TAXATION 46.00 DOCUMENT RECORDING 154461 P484467/ 1010 6401 PROFESSIONAL SERVICES ADMINISTRATION 01000 01 DOC#3178930 908.00 DAKOTA COUNTY TIF MAINTENANCE 154460 2016 TIF 1021 6401 PROFESSIONAL SERVICES GENERAL ACCOUNTING 01000 02 MAINTENANCE 954.00 139299 3/24/2017 115062 DISTINCTIVE DESIGN BUILD,LLC 77.43 OVPMT PERMIT#40608 154419 OVPMT PERMIT#406081000 2255 DEPOSITS PAYABLE GENERAL FUND BALANCE SHEE01000 R55CKS2 LOGIS601V CITY OF FARMINGTON 3/29/2017 11:28:36 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 6 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 77.43 — — 139300 3/24/2017 109931 FACTORY MOTOR PARTS CO 101.48 BRAKES&ROTORS 154330 1-5189662 1090 6230 VEHICLE SUPPLIES&PARTS PARK MAINTENANCE 01000 09 101.48 139301 3/24/2017 100022 FARMINGTON PRINTING INC 98.00 BUSINESS CARDS-KATY GEHLER 154399 11233 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01 98.00 139303 3/24/2017 109263 FEELY ELEVATOR 191.61 HERBICIDE-NATURAL RESOURCES 154403 122927/123005 1076 6220 EQUIP SUPPLIES&PARTS NATURAL RESOURCES 01000 07 191.61 139312 3/24/2017 111773 INNOVATIVE OFFICE SOLUTIONS,LLC 40.48 MAGNIFIER 4"-OFFICE SUPPLIES 154332 IN 1526373 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01 53.04 OFFICE SUPPLIES-BADGE HOLDER 154333 IN1526412 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01 1,181.06 OFFICE SUPPLIES 154334 IN1525939 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01 1,274.58 139318 3/24/2017 100049 LOCAL GVMT INFO SYSTEMS ASSN. 2,092.00 LOGIS BILL-FEB'17 154469 43190 1011 6402 DATA PROCESSING HUMAN RESOURCES 01000 04 3,890.00 LOGIS BILL-FEB'17 154469 43190 1021 6402 DATA PROCESSING GENERAL ACCOUNTING 01000 02 2,192.00 LOGIS BILL-FEB 17 154469 43190 1031 6402 DATA PROCESSING BUILDING INSPECTIONS 01000 07 1,930.00 LOGIS BILL-FEB'17 154469 43190 1050 6402 DATA PROCESSING POLICE ADMINISTRATION 01000 05 258.00 LOGIS BILL-FEB'17 154469 43190 1060 6402 DATA PROCESSING FIRE SERVICES 01000 06 10,362.00 139321 3/24/2017 115396 MACQUEEN EMERGENCY GROUP 409.75 FD LADDER RACK REPAIRS 154345 P00087 1060 6230 VEHICLE SUPPLIES&PARTS FIRE SERVICES 01000 06 83.38- FIRE DEPT CREDIT 154346 CUR 1060 6230 VEHICLE SUPPLIES&PARTS FIRE SERVICES 01000 06 326.37 139322 3/24/2017 109318 MC KNIGHT,DAVID 111.30 LUNCH,PHONE,MCMA CONE,FLWRS 154420 20170331- 1005 7420 OTHER LEGISLATIVE CONTROL 01000 01 MCKNIGHT 23.12 LUNCH,PHONE,MCMA CONE,FLWRS 154420 20170331- 1010 6470 TRAINING&SUBSISTANCE ADMINISTRATION 01000 01 MCKNIGHT 45.00 LUNCH,PHONE,MCMA CONE,FLWRS 154420 20170331- 1010 6412 CELLULAR PHONES ADMINISTRATION 01000 01 MCKNIGHT 515.00 LUNCH,PHONE,MCMA CONE,FLWRS 154420 20170331- 1010 6470 TRAINING&SUBSISTANCE ADMINISTRATION 01000 01 MCKNIGHT 694.42 139326 3/24/2017 102249 MN FIRE SERVICE CERTIFICATION BOARD 700.00 FIRE DPET FAO TESTING FEES 154322 4688 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06 R5SCKS2 LOGIS601V CITY OF FARMINGTON 3/29/2017 11:28:36 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 7 3/16/2017 - 3/29/2017 Check 6 Date Amount Supplier/Explanation P06 Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 115.00 FD FIRE INSPECTOR TESTING FEE 154323 4660 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06 815.00 139328 3/24/2017 110272 NORTHERN CONCEPTS 280.99 SPRING 2017 NEWS&REC POSTAGE 154312 10998C 1094 6445 POSTAGE PARK&RECREATION ADMIN 01000 09 280.99 139329 3/24/2017 102644 NORTHERN SAFETY TECHNOLOGY 69.00 RADAR TROUBLESHOOT/CABLES 154336 43219 1051 6505 EQUIPMENT REPAIR SERVICE PATROL SERVICES 01000 05 197.00 RADAR TROUBLESHOOT/CABLES 154336 43219 1051 6230 VEHICLE SUPPLIES&PARTS PATROL SERVICES 01000 05 266.00 139330 3/24/2017 101254 ORKIN EXTERMINATING 103.44 CITY HALL PEST CONTROL MAR'17 154390 154551410/28379954 1015 6401 PROFESSIONAL SERVICES CITY HALL 01000 01 1.61 CMF PEST CONTROL MAR'17 154389 154550902/28367911 1072 6401 PROFESSIONAL SERVICES STREET MAINTENANCE 01000 08 2.15 CMF PEST CONTROL MAR'17 154389 154550902/28367911 1090 6401 PROFESSIONAL SERVICES PARK MAINTENANCE 01000 09 107.20 139332 3/24/2017 100093 PELLICCI HARDWARE&RENTAL 22.99 FD SHOVEL UTILITY 1 154424 5877/F 1060 6230 VEHICLE SUPPLIES&PARTS FIRE SERVICES 01000 06 22.99 139335 3/24/2017 110398 PITNEY BOWES GLOBAL FINANCIAL SRV LLC 379.00 POSTAGE METER LEASE APR'17 154407 3101063490 1010 6555 RENTAL OF EQUIPMENT ADMINISTRATION 01000 01 379.00 139336 3/24/2017 115507 POLICE SERVICE DOGS,INC. 2,021.00 NEW K-9 EQUIPMENT 154335 20170225 1051 6406 K-9 EXPENSE PATROL SERVICES 01000 05 2,021.00 139340 3/24/2017 101393 RDO TRUST#80-5800 49.90 FORESTRY MISC SUPPLIES 154470 P64064 1076 6220 EQUIP SUPPLIES&PARTS NATURAL RESOURCES 01000 07 49.90 139341 3/24/2017 112561 RICOH USA,INC 187.39 COPIER LEASE MAR-APR 154408 98425876 1010 6555 RENTAL OF EQUIPMENT ADMINISTRATION 01000 01 187.39 139346 3/24/2017 103228 SIMPLEXGRINNELL LP 119.54 ALARM SYSTEM REPAIR CITY HALL 154082 79242532 1015 6401 PROFESSIONAL SERVICES CITY HALL 01000 01 642.88 FIRE ALARM MNTRNOV'16-OCT'17 154337 79242864 1050 6401 PROFESSIONAL SERVICES POLICE ADMINISTRATION 01000 05 386.91 FD ALARM MNTRNOV'16-OCT'17 154341 79243839 1060 6401 PROFESSIONAL SERVICES FIRE SERVICES 01000 06 6.05 CMF ALARM MNTR NOV'16-OCT'17 154338 79243426 1072 6401 PROFESSIONAL SERVICES STREET MAINTENANCE 01000 08 8.07 CMF ALARM MNTR NOV'16-OCT'17 154338 79243426 1090 6401 PROFESSIONAL SERVICES PARK MAINTENANCE 01000 09 241.85 ANNUAL SPRINKLER INSPECTION 154349 79243840 1093 6401 PROFESSIONAL SERVICES SENIOR CITIZEN SERVICES 01000 09 1,405.30 139351 3/24/2017 103374 TEAM LABORATORY CHEMICAL CORP R55CK52 LOGIS601 V CITY OF FARMINGTON 3/29/2017 11:28:36 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 8 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 372.25 FINE ROAD COLD PATCHES 154356 INV0005270 1072 6253 STREET MATERIALS STREET MAINTENANCE 01000 08 372.25 139352 3/24/2017 100286 THOMSON REUTERS-WEST 131.25 PD CLEAR SUBSCRIPTION FEB'17 154354 835726647 1052 6402 DATA PROCESSING INVESTIGATION SERVICES 01000 05 131.25 139355 3/24/2017 100741 TRENDEX INC 82.80 LAMINATOR SRVC AGRMTAPR--MAR 154396 177847 1095 6401 PROFESSIONAL SERVICES RECREATION PROGRAM SERVIC 01000 09 82.80 01000 GENERAL FUND 142,170.38 139287 3/24/2017 100253 CAMPBELL KNUTSON 127.20 LEGAL BILL-FEB'17 154409 1852-013G FEB'17 2000 6403 LEGAL HRA/ECONOMIC DEVELOPMENT02000 03 79.50 LEGAL BILL-FEB'17 154412 1852-000G FEB'17 2000 6403 LEGAL HRA/ECONOMIC DEVELOPMENT02000 03 206.70 02000 HRA/ECONOMIC DEVELOPMENT 206.70 139297 3/24/2017 100041 DAKOTA COUNTY PROPERTY TAXATION 908.00 DAKOTA COUNTY TIF MAINTENANCE 154460 2016 TIF 2050 6401 PROFESSIONAL SERVICES TIF CITY CENTER DIST 2 02050 03 MAINTENANCE 908.00- DAKOTA COUNTY TIF MAINTENANCE 154460 2016 TIF 2050 6401 PROFESSIONAL SERVICES TIF CITY CENTER DIST 2 02050 03 MAINTENANCE 02050 TIF CITY CENTER DIST 2 4705 139297 3/24/2017 100041 DAKOTA COUNTY PROPERTY TAXATION 827.00 DAKOTA COUNTY TIF MAINTENANCE 154460 2016 TIF 2054 6401 PROFESSIONAL SERVICES TRIDENT HOUSING TIF DIST 02054 MAINTENANCE 827.00 02054 TIF TRIDENT HOUSING DIST 14 827.00 139208 3/17/2017 108967 DICK'S VALLEY SERVICE INC 172.70 FORFEITURE TOW 14001571 154217 147814 2100 6250 OTHER SUPPLIES&PARTS POLICE FORFEITURES 02100 05 172.70 FORFEITURE TOW 15000131 154218 152179 2100 6250 OTHER SUPPLIES&PARTS POLICE FORFEITURES 02100 05 172.70 FORFEITURE TOW 16003703 154219 170995 2100 6250 OTHER SUPPLIES&PARTS POLICE FORFEITURES 02100 05 172.70 FORFEITURE TOW 16000539 154220 165900 2100 6250 OTHER SUPPLIES&PARTS POLICE FORFEITURES 02100 05 172.70 FORFEITURE TOW 16000446 154221 165870 2100 6250 OTHER SUPPLIES&PARTS POLICE FORFEITURES 02100 05 863.50 R55CKS2 LOGIS601V CITY OF FARMINGTON 3/29/2017 11:28:36 Note:Payment amount may not reflect the actual amount clue to data sequencing and/or data selection. Council Check Summary Page- 9 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 139287 3/24/2017 100253 CAMPBELL KNUTSON 180.00 LEGAL BILL-FEB'17 154411 1852-003G FEB'17 2100 6403 LEGAL POLICE FORFEITURES 02100 05 180.00 02100 POLICE DONATIONS&FORFEITURES 1,043.50 139196 3/17/2017 113414 CAREY,PATRICK M 150.00 HS GAME ANNOUNCER JAN-FEB'17 154247 JAN-FEB'17 HS GAME 2502 6401 PROFESSIONAL SERVICES ICE ARENA OPERATIONS EXPE 02500 09 ANNOUN 150.00 139197 3/17/2017 100356 CAREY,TODD 300.00 HS GAME ANNOUNCER JAN-FEB'17 154246 JAN-FEB'17 GAME 2502 6401 PROFESSIONAL SERVICES ICE ARENA OPERATIONS EXPE 02500 09 ANNOUNCER 300.00 139201 3/17/2017 115514 CONDITIONED AIR,INC 2,200.00 DEHUMIDIFIER REPAIR 154284 4298 2502 6505 EQUIPMENT REPAIR SERVICE ICE ARENA OPERATIONS EXPE 02500 09 2,200.00 139215 3/17/2017 109232 HELM ELECTRIC INC 200.00 ZAMBONI CHARGER REPAIR 154264 12374E 2502 6401 PROFESSIONAL SERVICES ICE ARENA OPERATIONS EXPE 02500 09 200.00 139245 3/17/2017 100093 PELLICCI HARDWARE&RENTAL 31.99 SQUEEGEE FOR ARENA 154266 4895/F 2502 6220 EQUIP SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09 31.99 139266 3/17/2017 111032 WALL,JANELLE 8.86 LEARN TO SKATE SUPPLIES 154249 LEARN TO SKATE 2502 6570 PROGRAMMING EXPENSE ICE ARENA OPERATIONS EXPE 02500 09 SUPPLIES 8.86 139267 3/17/2017 107450 WEBBER RECREATIONAL DESIGN INC 2,820.38 REPLACEMENT BLDG MONUMENT SIGN 154225 666 2502 6915 BUILDING&STRUCTURE ICE ARENA OPERATIONS EXPE 02500 09 2,820.38 139296 3/24/2017 100081 DAKOTA COUNTY LUMBER COMPANY 4.74 BENCH REPAIR LUMBER 154458 1703-661075 2502 6505 EQUIPMENT REPAIR SERVICE ICE ARENA OPERATIONS EXPE 02500 09 3.42 BENCH REPAIR LUMBER 154459 1703-661081 2502 6515 BUILDING REPAIR SERVICE ICE ARENA OPERATIONS EXPE 02500 09 8.16 139315 3/24/2017 115519 JOHNSON,KATI 42.00 OPEN SKATE PUNCH CARD REFUND 154307 2502. 2501 4820 OPEN SKATE ICE ARENA REVENUE 02500 09 42.00 139325 3/24/2017 100375 MINNESOTA DEPT OF PUBLIC SAFETY R55CKS2 LOGIS601V CITY OF FARMINGTON 3/29/2017 11:28:36 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 10 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 25.00 HAZARD CHEMICAL REPORTING 154339 1904000402016 2502 6460 SUBSCRIPTIONS&DUES ICE ARENA OPERATIONS EXPE 02500 09 M-88818 25.00 139338 3/24/2017 100125 R&R SPECIALTIES OF WISCONSIN INC 56.00 ZAMBONI BLADE SHARPEN 154391 0061920-IN 2502 6401 PROFESSIONAL SERVICES ICE ARENA OPERATIONS EXPE 02500 09 56.00 02500 ICE ARENA 5,842.39 139186 3/17/2017 100193 APPLE VALLEY,CITY OF 93.08 SUPPLIES FOR VIDEO ROOM 154273 5849 4005 6960 FURNITURE&OFFICE E CABLE/COMMUNICATIONS PROJ 04000 01 93.08 04000 CAPITAL ACQUISITION 93.08 139274 3/24/2017 108782 ALLINA HOSPITALS&CLINICS 3,400.00 FD NEW AED'S RESCUE 1 AND 2 154316 1I10021796 4302 6220 EQUIP SUPPLIES&PARTS FIRE RELIEF 04300 06 3,400.00 139311 3/24/2017 115521 INC STORES,LLC 1,973.85 FD STATION 2 GYM FLOORING 154321 1164502 4302 6470 TRAINING&SUBSISTANCE FIRE RELIEF 04300 06 1,973.85 04300 FIRE CAPITAL PROJECTS 5,373.85 139348 3/24/2017 112422 STANTEC CONSULTING SERVICES INC 6,800.39 FAIRHILLAUAR UPDATE 154324 1165009 4600 6401 PROFESSIONAL SERVICES PRIVATE CAPITAL PROJECTS 04600 07 6,800.39 04600 PRIVATE CAPITAL PROJECTS 6,800.39 139187 3/17/2017 106097 APPLIED CONCEPTS INC 2,061.90 NEW SQUAD RADAR 153883 302889 5602 6940 VEHICLES GEN CAPITAL EQUIP FUND EX 05600 2,061.90 05600 GENERAL CAPITAL EQUIPMENT FUND 2,061.90 139188 3/17/2017 113303 ARTISAN BEER COMPANY 232.00 BEER ORDER 154110 3162636 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 322.70 BEER ORDER 154152 3162528 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 226.00 BEER ORDER 154285 3164133 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 780.70 R55CKS2 LOG1S601V CITY OF FARMINGTON 3/29/2017 11:28:36 Note:Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 11 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO4 Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 139190 3/17/2017 100493 BELLBOY CORPORATION 187.85 LIQ SUPPLIES&MIXES 154101 95412700 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 96.72 LIQ SUPPLIES&MIXES 154111 95478000 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 218.40 LIQ-SPIRITS 154112 57910500 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 182.10 LIQ SUPPLIES&MIXES 154153 57910600 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 685.07 139191 3/17/2017 111280 BERNICK'S WINE 298.40 BEER ORDER 154286 348257 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 20.00 MP ORANGE 154287 348256 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 318.40 139192 3/17/2017 114472 BREAKTHRU BEVERAGE MN BEER,LLC 5,956.15 BEER ORDER 154116 1090678782 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 326.58 BEER ORDER 154117 1090681358 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 179.25- BEER ORDER CREDIT 154158 2090236761 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 4,358.15 BEER ORDER 154159 1090678783 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,352.96 BEER ORDER 154160 1090681359 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 12,814.59 139193 3/17/2017 114471 BREAKTHRU BEVERAGE MN WINE&SPIRITS 175.79 WINE ORDER 154113 1080601688 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 2,484.86 LIQ,SPIRITS ORDER 154114 1080601687 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 824.48 LIQ,SPIRITS ORDER 154115 1080604806 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,049.34 LIQ,SPIRITS ORDER 154154 1080601689 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 231.79 WINE ORDER 154155 1080601690 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 105.45 WINE ORDER 154156 1080604808 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,286.71 LIQ,SPIRITS ORDER 154157 1080604807 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,210.10 LIQ,SPIRITS ORDER 154288 1080607758 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 175.79 WINE ORDER 154289 1080607759 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 8,544.31 139200 3/17/2017 100071 COLLEGE CITY BEVERAGE INC 2,784.65 BEER ORDER 154118 290897 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 70.04- BEER ORDER CREDIT 154119 21-117 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 8,912.95 BEER ORDER 154120 293685 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 186.29- BEER ORDER CREDIT 154121 100-50 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 8,968.20 BEER ORDER 154161 293687 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,401.60 BEER ORDER 154162 290898 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 24.14- BEER ORDER CREDIT 154163 21-116 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 215.50- BEER ORDER CREDIT 154164 100-51 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 22,571.43 139216 3/17/2017 100074 HOHENSTEINS INC 185.60 BEER ORDER 154123 880961 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 R55CKS2 LOGIS601V CITY OF FARMINGTON 3/29/2017 11:28:36 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 12 3/16/2017 - 3/29/2017 Check 6 Date Amount Supplier/Explanation P06 Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 929.50 BEER ORDER 154165 880962 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 155.00 BEER ORDER 154290 882218 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,270.10 139219 3/17/2017 113417 INDEED BREWING COMPANY 70.45 BEER ORDER 154166 48654 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 70.45 139221 3/17/2017 109846 3 3 TAYLOR DISTRIBUTING CO OF MN INC 1,948.76 BEER ORDER 154124 2650900 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 10,142.24 BEER ORDER 154125 2650863 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 2,383.95 BEER ORDER 154167 2650899 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 8,254.81 BEER ORDER 154168 2650862 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 3,217.50 BEER ORDER 154291 2650934 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 25,947.26 139223 3/17/2017 100033 JOHNSON BROTHERS LIQUOR CO 2,216.99 WINE ORDER 154126 5665041 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 342.15 LIQ,SPIRITS ORDER 154127 5665040 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 3,743.34 LIQ,SPIRITS ORDER 154128 5665039 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 3,158.49 WINE ORDER 154129 5665038 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 9,458.68 LIQ,SPIRITS ORDER 154130 5665037 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 575.15 WINE ORDER 154131 5664766 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 31.26 BLOODY MARY MIXES 154132 5664765 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 826.59 LIQ,SPIRITS ORDER 154133 5664764 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 10.57 WOODBRIDGE SAUV BLANC ORDER 154134 5664763 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 258.16 WINE ORDER 154135 5669559 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 93.76 NEW AMSTERDAM VODKA ORDER 154136 5669558 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 3,109.54 LIQ,SPIRITS ORDER 154137 5669557 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 245.85 WINE ORDER 154138 5669556 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 357.55 LIQ,SPIRITS ORDER 154139 5669555 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 52.51 LIQ,SPIRITS ORDER 154140 5669554 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 59.66- WOODBRIDGE WINE CREDIT 154141 617074 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 161.51- CAPTAIN MORGAN CREDIT 154142 617075 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 • 3.02 WOODBRIDGE MOSCATO 154169 5664767 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 9,384.67 LIQ,SPIRITS ORDER 154170 5664770 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 572.90 WINE ORDER 154171 5664768 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 279.58 LIQ,SPIRITS ORDER 154172 5664769 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 3,393.81 WINE ORDER 154173 5664771 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 8,189.53 LIQ,SPIRITS ORDER 154174 5664772 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,465.32 WINE ORDER 154175 5664773 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 4,084,20- SVEDKA VODKA CREDIT 154176 616459 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 4,135.71 SVEDKA VODKA ORDER 154177 5667170 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1.51 BLACK BOX CABERNET ORDER 154178 5667171 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 R5SCKS2 LOGI5601 V CITY OF FARMINGTON 3/29/2017 11:28:36 Note'Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 13 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 247.02 SVEDKA VODKA ORDER 154179 5669451 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 185.52 WINE ORDER 154180 5669452 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 321.57 LIQ,SPIRITS ORDER 154181 5669453 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 51.01 CUERVO MIX MARG 154182 5669454 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 227.65 WINE ORDER 154183 5669455 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,319.09 LIQ,SPIRITS ORDER 154184 5669456 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 237.42 LIQ,SPIRITS ORDER 154185 5669457 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 247.55 WINE ORDER 154186 5669458 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 49.51 GALLO SWEET VERMOUTH ORDER 154187 5672063 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 336.78 LIQ,SPIRITS ORDER 154188 5672062 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 339.02 LIQ,SPIRITS ORDER 154189 5672061 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 77.20 WINE ORDER 154292 5665602 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 86.04 JURA ORGIN 10YR ORDER 154293 5665601 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 259.77 WINE ORDER 154294 5674997 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 187.02 LIQ,SPIRITS ORDER 154295 5674996 6100 1405 I0 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 156.02 SVEDKAVODKAORDER 154296 5674995 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 568.04 LIQ,SPIRITS ORDER 154297 5674994 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 654.51 WINE ORDER 154298 5674797 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 38.51 CUERVO MIX MARG 154299 5674796 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 941.61 LIQ,SPIRITS ORDER 154300 5674795 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 56,132.13 139244 3/17/2017 100290 PAUSTIS&SONS WINE COMPANY 330.25 WINE ORDER 154190 8581630-IN 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 330.25 139246 3/17/2017 113089 PETERSON,BLAIR 29.96 MILEAGE FOR FEBRUARY 154107 20170201- 6110 6485 MILEAGE REIMBURSEMENT DOWNTOWN LIQUOR REV&EXP06100 02 PETERSON 29.96 MILEAGE FOR FEBRUARY 154107 20170201- 6115 6485 MILEAGE REIMBURSEMENT PILOT KNOB LIQUOR 06100 02 PETERSON 59.92 139247 3/17/2017 100034 PHILLIPS WINE AND SPIRITS INC 148.49 WINE ORDER 154143 2126720 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,844.81 LIQ,SPIRITS ORDER 154144 2126719 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 201.29 WINE ORDER 154145 2129727 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,521.68 LIQ,SPIRITS ORDER 154146 2129726 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 2,063.46 LIQ,SPIRITS ORDER 154191 2126548 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 267.04 WINE ORDER 154192 2126549 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 950.77 LIQ,SPIRITS ORDER 154193 2129677 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 414.31 WINE ORDER 154194 2129678 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 690.96 LIQ,SPIRITS ORDER 154195 2131444 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 376.54 WINEORDE 154301 2133556 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 R55CKS2 LOGIS601V CITY OF FARMINGTON 3/29/2017 11:28:36 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 14 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 1,006.95 LIQ,SPIRITS ORDER 154302 2133555 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 3.02 PHILLIPS VDKAORDER 154303 2133409 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 9,489.32 139251 3/17/2017 114619 RED BULL DISTRIBUTION CO INC 137.00 RED BULL ORDER 154304 K-235299979 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 137.00 139253 3/17/2017 100357 RIVERTOWN NEWSPAPER GROUP 9.24 NEWSPAPER SALES FEB'17 154109 57595 6110 5502 COST OF GOODS SOLD DOWNTOWN LIQUOR REV&EXP06100 02 7.50 DT LIQ STORE PAPER ADVERTISING 154260 DI22010413 6110 6492 ADVERTISING DOWNTOWN LIQUOR REV&EXP06100 02 45.00 DT LIQ STORE PAPER ADVERTISING 154261 D122010412 6110 6492 ADVERTISING DOWNTOWN LIQUOR REV&EXP06100 02 98.00 DT LIQ STORE PAPER ADVERTISING 154262 DI22010310 6110 6492 ADVERTISING DOWNTOWN LIQUOR REV&EXP06100 02 98.00 PK LIQ STORE PAPER ADVERTISING 154262 DI22010310 6115 6492 ADVERTISING PILOT KNOB LIQUOR 06100 02 22.44 NEWSPAPER SALES FEB'17 154151 57588 6115 5502 COST OF GOODS SOLD PILOT KNOB LIQUOR 06100 02 7.50 PK LIQ STORE PAPER ADVERTISING 154260 DI22010413 6115 6492 ADVERTISING PILOT KNOB LIQUOR 06100 02 287.68 139254 3/17/2017 107018 SHAMROCK GROUP 40.40 ICE CUBES 153973 2093269 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 70.00 ICE CUBES 153986 2093270 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 110.40 139257 3/17/2017 112051 SOUTHERN GLAZER'S OF MN 1.39 LIQ,SPIRITS ORDER 154148 1516122 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 612.62 LIQ,SPIRITS ORDER 154149 1516123 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1.28 LIQ,SPIRITS ORDER 154196 1516128 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,647.23 LIQ,SPIRITS ORDER 154197 1516129 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,126.86 WINE&LIQ ORDER 154305 1518767 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 5,389.38 139262 3/17/2017 113308 TKO WINE 206.40 WINE ORDER 154198 5346 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 206.40 139263 3/17/2017 109709 TRIHUS,DAVID M 22.84 FEB'17 MILEAGE 154283 20170228-TRIHUS 6110 6485 MILEAGE REIMBURSEMENT DOWNTOWN LIQUOR REV&EXP06100 02 22.85 FEB'17 MILEAGE 154283 20170228-TRIHUS 6115 6485 MILEAGE REIMBURSEMENT PILOT KNOB LIQUOR 06100 02 45.69 139265 3/17/2017 108808 VINOCOPIA 409.50 LIQ,SPIRITS ORDER 154199 0174744-IN 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 214.00 BEER&WINE ORDER 154200 0175301-IN 6100 I405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 623.50 139269 3/17/2017 100334 WINE MERCHANTS R55CKS2 LOGIS601 V CITY OF FARMINGTON 3/29/2017 11:28:36 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 15 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 137.51 WINE ORDER 154201 7122197 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 239.02 WINE ORDER 154306 7123928 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 376.53 139279 3/24/2017 113303 ARTISAN BEER COMPANY 154.00 BEER ORDER 154423 3164025 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 32.00 BEER ORDER 154475 3165549 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 225.00 BEER ORDER 154476 3165645 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 411.00 139281 3/24/2017 115520 BALD MAN BREWING COMPANY 88.80 TUPELO HONEY BROWN BEER ORDER 154421 E-1135 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 88.80 139283 3/24/2017 111280 BERNICK'S WINE 207.80 BEER ORDER 154427 348258 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 207.80 139285 3/24/2017 114472 BREAKTHRU BEVERAGE MN BEER,LLC 8,632.20 BEER ORDER 154310 1090684274 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 8,097.50 BEER ORDER 154428 1090684275 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 16,729.70 139286 3/24/2017 114471 BREAKTHRU BEVERAGE MN WINE&SPIRITS 651.28 WINE ORDER 154429 1080607761 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 877.51 LIQ,SPIRITS ORDER 154430 1080607760 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,528.79 139289 3/24/2017 108360 CANNON RIVER WINERY 270.00 WINE ORDER 154422 2884 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 270.00 139291 3/24/2017 100071 COLLEGE CITY BEVERAGE INC 224.85- BEER ORDER 154308 100-103 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 4,777.50 BEER ORDER 154309 100-100 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 180.27- BEER ORDER 154432 100-104 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 2,084.25 BEER ORDER 154433 100-101 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 6,456.63 139307 3/24/2017 100027 GREAT LAKES COCA-COLA DISTRIBUTION,LLC 292.06 POP ORDER 154122 3616202213 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 277.84 POP ORDER 154434 3616202210 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 569.90 139308 3/24/2017 100074 HOHENSTEINS INC 253.50 BEER ORDER 154435 882217 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 189.00 BEER ORDER 154436 881891 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 R55CKS2 LOGIS601V CITY OF FARMINGTON 3/29/2017 11:28:36 Note. Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 16 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 108.80 BEER ORDER 154437 883040 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 207.35 BEER ORDER 154477 883503 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 758.65 139313 3/24/2017 109846 J J TAYLOR DISTRIBUTING CO OF MN INC 5,673.72 BEER ORDER 154438 2650932 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 17.40- GB NORDEAST CREDIT 154439 2628136 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 273.50 BEER ORDER 154440 2630438 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 4,768.99 BEER ORDER 154478 2650966 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 10,698.81 139314 3/24/2017 100033 JOHNSON BROTHERS LIQUOR CO 96.50- BLACK BOX CABERNET CREDIT 154441 616579 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 353.58 WINE ORDER 154442 5674799 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 97.51 NEW AMSTERDAM VODKA ORDER 154443 5674798 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1,667.32 LIQ,SPIRITS ORDER 154444 5674794 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 279.85 WINE ORDER 154445 5674793 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 157.51 HENNESSY VS ORDER 154446 5674791 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 59.41 WOODBRIDGE MOSCATO 154447 5674792 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 33.51 MASTER MIXES STRAW DAQ&MARG 154479 5679996 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 21.99 B&7 EXOTIC BERRY 154480 5679995 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 211.55 WINE ORDER 154481 5679994 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 457.19 LIQ,SPIRITS ORDER 154482 5679993 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 764.60 LIQ,SPIRITS ORDER 154483 5679992 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 .12 CAPTIAN MORGAN LOCO NUT 154484 5679784 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 109.01 WINE ORDER 154485 5679991 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 123.51 SVEDKAVODKARASPBERRY 154486 5679990 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 449.04 WINE ORDER 154487 5679778 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 38.51 CUERVO MIX MARG LIME 154488 5679777 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1,414.44 LIQ,SPIRITS ORDER 154489 5679776 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 6,142.15 139331 3/24/2017 100290 PAUSTIS&SONS WINE COMPANY 101.25 MATEUS ROSE ORDER 154490 8583870-IN 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 101.25 139333 3/24/2017 100032 PEPSI COLA COMPANY 121.80 POP ORDER 154448 76722408 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 121.80 139334 3/24/2017 100034 PHILLIPS WINE AND SPIRITS INC 387.22 LIQ,SPIRITS ORDER 154449 2133406 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 623.24 WINE ORDER 154450 2133407 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 44.01 DAILY'S STRAWBERRY DAIQUIRI 154451 2133408 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 227.59 WINE ORDER 154491 2136999 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 R5SCKS2 LOGIS601V CITY OF FARMINGTON 3/29/2017 11:28:36 Note Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 17 3/16/2017 - 3/29/2017 Check 6 Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 871.14 LIQ,SPIRITS ORDER 154492 2136998 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 2,153.20 139342 3/24/2017 109722 RJM DISTRIBUTING INC 109.90 NORTH LAKE LIGHT ORDER 154493 IND013001 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 109.90 139344 3/24/2017 107945 SCHWINESS LLC 9,793.55 PK LIQ STORE RENT APR'I7 154395 2159 6115 6556 BUILDING RENTAL PILOT KNOB LIQUOR 06100 02 9,793.55 139347 3/24/2017 112051 SOUTHERN GLAZER'S OF MN 3,054.69 LIQ,SPIRITS ORDER 154453 1518773 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 468.00 LIQ,SPIRITS ORDER 154454 1520087 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 10.53- JAMESON IRISH WHISKEY RETURN 154494 0030905 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 3,510.79 LIQ,SPIRITS ORDER 154495 1521377 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 7,022.95 139350 3/24/2017 111912 TAPES PLUS ADVERTISING 112.50 FAM FRSH RCPT AD MAR'17 DT LIQ 154083 4468 6110 6492 ADVERTISING DOWNTOWN LIQUOR REV&EXP06100 02 112.50 FAM FRSH RCPT AD MAR'17 PK LIQ 154083 4468 6115 6492 ADVERTISING PILOT KNOB LIQUOR 06100 02 225.00 139356 3/24/2017 102592 WINE COMPANY,THE 381.74 WINE ORDER 154455 31078 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 D2 381.74 139357 3/24/2017 100334 WINE MERCHANTS 100.51 WINE ORDER 154456 7123905 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 161.51 CRYPTIC RED BLEND WINE 154496 7124754 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 262.02 139358 3/24/2017 103627 ZAHL-PETROLEUM MAINTENANCE CO 59.50 3-1/8"X 230'PAPER 50/CS 154150 0224484-IN 6110 6250 OTHER SUPPLIES&PARTS DOWNTOWN LIQUOR REV&EXP06100 02 59.50 3-1/8"X 230'PAPER 50/CS 154150 0224484-IN 6115 6250 OTHER SUPPLIES&PARTS PILOT KNOB LIQUOR 06100 02 119.00 06100 LIQUOR OPERATIONS 210,343.15 139194 3/17/2017 110218 BURNET TITLE 165.69 REF UTIL CR @ 1308 OAK STREET 154239 1308 OAK STREET 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 225.54 REF UTIL CR @ 4566 198TH ST W 154240 4566 198TH ST W 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 391.23 139195 3/17/2017 107089 CANNON VALLEY PRINTING 694.59 CITY NEWS&REC SPRING 2017 154274 FPR 36051 6202 6450 OUTSIDE PRINTING SEWER OPERATIONS EXPENSE 06200 08 R55CKS2 LOGIS601V CITY OF FARMINGTON 3/29/2017 11:28:36 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 18 3/16/2017 - 3/29/2017 Check I Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 694.59 — — — — 139231 3/17/2017 100063 MACQUEEN EQUIPMENT,INC 97.62 CLAMP DBL BOLT 153896 P04275 6202 6230 VEHICLE SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08 97.62 139250 3/17/2017 114646 QUALITY FLOW SYSTEMS,INC 10,355.00 PIPING REMODEL OF WESTVIEW LS 154044 33212 6202 6401 PROFESSIONAL SERVICES SEWER OPERATIONS EXPENSE 06200 08 10,355.00 139255 3/17/2017 103228 SIMPLEXGRINNELL LP .08 ALARM MONITORING CMF 2017 154037 79239124 6202 6401 PROFESSIONAL SERVICES SEWER OPERATIONS EXPENSE 06200 08 .02 ALARM BATTS 154049 83421294 6202 6401 PROFESSIONAL SERVICES SEWER OPERATIONS EXPENSE 06200 08 .10 139256 3/17/2017 108220 SOUTH METRO RENTAL INC 99.46 PARTS/BLADES FOR CHOP SAW 154045 78027 6202 6250 OTHER SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08 99.46 139277 3/24/2017 115518 ANDERSON,NOAH 106.38 REF UTIL CR@5055 UPPER 183 STW 154414 5055 UPPER 183RD 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 ST W 106.38 139290 3/24/2017 100058 CARQUESTAUTO PARTS 199.99 PUMP BATTERY 154373 2131-433697 6202 6230 VEHICLE SUPPLIES&PARTS SEWER OPERATIONS EXPENSE 06200 08 199.99 139293 3/24/2017 115515 CORNERSTONE TITLE,INC. 169.22 REF UTIL CR @ 20935 CARVER ST 1544I7 20935 CARVER 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 STREET 169.22 139306 3/24/2017 100024 GOPHER STATE ONE-CALL INC 65.48 PUBLIC WORKS LOCATES 154340 7020363 6202 6401 PROFESSIONAL SERVICES SEWER OPERATIONS EXPENSE 06200 08 65.48 139310 3/24/2017 112416 IMPACT MAILING OF MN INC 241.28 FEB'17 UTIL BILL POSTAGE 154457 122339 6202 6445 POSTAGE SEWER OPERATIONS EXPENSE 06200 08 73.12 FEB'17 UTIL BILL MAIL SERVICES 154457 122339 6202 6401 PROFESSIONAL SERVICES SEWER OPERATIONS EXPENSE 06200 08 314.40 139316 3/24/2017 110501 LAND TITLE INC 99.64 REF UTIL CR@18399 ELDORADO WAY 154418 18399 ELDORADO WM6200 1310 ACCOUNTS RECEIVABLE UTILITIE SEWER OPERATIONS 06200 08 99.64 139318 3/24/2017 100049 LOCAL GVMT INFO SYSTEMS ASSN. 972.25 LOGIS BILL-FEB'17 154469 43190 6202 6402 DATA PROCESSING SEWER OPERATIONS EXPENSE 06200 08 R55CKS2 LOGIS601 V CITY OF FARMINGTON 3/29/2017 11:28:36 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 19 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 972,25 139323 3/24/2017 100155 METROPOLITAN COUNCIL ENVIRO SERVICES 12,425.00 FEB'17 MCES SAC FEES 154471 FEB'17 SAC 6200 2425 MCES SAC(SWR AVAIL CHG) SEWER OPERATIONS 06200 08 124,25- FEB'17 MCES SAC FEES 154471 FEB'17 SAC 6201 5030 SAC CHARGE RETAINER SEWER OPERATIONS REVENUE 06200 08 12,300,75 139328 3/24/2017 110272 NORTHERN CONCEPTS 70,24 SPRING 2017 NEWS&REC POSTAGE 154312 10998C 6202 6445 POSTAGE SEWER OPERATIONS EXPENSE 06200 08 70,24 139330 3/24/2017 101254 ORKIN EXTERMINATING .02 CMF PEST CONTROL MAR'17 154389 154550902/28367911 6202 6401 PROFESSIONAL SERVICES SEWER OPERATIONS EXPENSE 06200 08 .02 139343 3/24/2017 115516 ROSE,MICHAEL W&LINDA C 158.26 REF UTIL CR@J1012HONEYSUCKLE LN 154416 1012 HONEYSUCKLE 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 LANE 158.26 139346 3/24/2017 103228 SIMPLEXGRINNELL LP .06 CMF ALARM MNTR NOV'16-OCT'17 154338 79243426 6202 6401 PROFESSIONAL SERVICES SEWER OPERATIONS EXPENSE 06200 08 .06 139353 3/24/2017 115517 THORNE,NATE P 386.26 REF UTIL CR @ 4740 190TH ST W 154415 4740 190TH ST W 6200 1310 3 REFUND CIS SEWER OPERATIONS 06200 08 386.26 139355 3/24/2017 100741 TRENDEX INC 82.80 LAMINATOR SRVC AGRMTAPR--MAR 154396 177847 6202 6401 PROFESSIONAL SERVICES SEWER OPERATIONS EXPENSE 06200 08 82.80 06200 SEWER OPERATIONS 26,563.75 139195 3/17/2017 107089 CANNON VALLEY PRINTING 694.59 CITY NEWS&REC SPRING 2017 154274 FPR 36051 6302 6450 OUTSIDE PRINTING SOLID WASTE OPERATIONS 06300 08 694.59 139202 3/17/2017 112111 CRAZY CRAYONS,LLC 175.28 PROMOTIONAL ITEMS-CRAYONS 154276 1007 6302 6570 PROGRAMMING EXPENSE SOLID WASTE OPERATIONS 06300 08 175.28 139207 3/17/2017 100057 DICK'S SANITATION INC 1,030.52 SCHOOLS RECYCLING FEB'17 154213 DT0001716858 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 22,682.54 RESIDENTIAL RECYCLING FEB'17 154214 DT0001727126 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 4,665.07 COMMERCIAL RECYCLING FEB'17 154215 DT0001727125 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 28,378.13 R5SCKS2 LOGTS601 V CITY OF FARMINGTON 3/29/2017 11:28:36 Note:Pal ment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 20 3/16/2017 - 3/29/2017 Check 6 Date Amount Supplier/Explanation P06 Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 139255 3/17/2017 103228 SIMPLEXGRINNELL LP 424.99 ALARM MONITORING CMF 2017 154037 79239124 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 102.78 ALARM BATTS 154049 83421294 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 527.77 139271 3/17/2017 100019 ZIEGLER INC 116.40 3202 FUEL PSI REG 154275 PC001861057 6302 6230 VEHICLE SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08 116.40 139294 3/24/2017 100221 DAKOTA COUNTY ENVIRONMENTAL MGMT 350.00 DKTA CTY REGION HAULER LICENSE 154402 REGIONAL HAULER 6302 6460 SUBSCRIPTIONS&DUES SOLID WASTE OPERATIONS 06300 08 LICENSE 350.00 139310 3/24/2017 112416 IMPACT MAILING OF MN INC 241.28 FEB'17 UTIL BILL POSTAGE 154457 122339 6302 6445 POSTAGE SOLID WASTE OPERATIONS 06300 08 73.12 FEB'17 UTIL BILL MAIL SERVICES 154457 122339 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 314.40 139318 3/24/2017 100049 LOCAL GVMT INFO SYSTEMS ASSN. 832.25 LOGIS BILL-FEB'17 154469 43190 6302 6402 DATA PROCESSING SOLID WASTE OPERATIONS 06300 08 832.25 139319 3/24/2017 112658 LOCATION TECHNOLOGIES,INC 43.25 GPS SERVICE MARCH'I7 154327 15017 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 43,25 139320 3/24/2017 113199 LUBE-TECH&PARTNERS,LLC 146.30 DEF DIESEL EXHAUST FLUID 154384 903557 6302 6230 VEHICLE SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08 146.30 139327 3/24/2017 112030 NAPA AUTO PARTS FARMINGTON 9.73 CART TOOL 154472 164725 6302 6230 VEHICLE SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08 9.73 139328 3/24/2017 110272 NORTHERN CONCEPTS 70.24 SPRING 2017 NEWS&REC POSTAGE 154312 10998C 6302 6445 POSTAGE SOLID WASTE OPERATIONS 06300 08 70.24 139330 3/24/2017 101254 ORKIN EXTERMINATING 87.77 CMF PEST CONTROL MAR'17 154389 154550902/28367911 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 87.77 139339 3/24/2017 114582 RAMSEY-WASHINGTON RECYCLING&ENERGY 38,268.00 TIPPING FEES FEB'17 154277 RESFA-001083 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 38,268.00 139346 3/24/2017 103228 SIMPLEXGRINNELL LP R55CKS2 LOG1S601V CITY OF FARMINGTON 3/29/2017 11:28:36 Note:Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 21 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 328.75 CMF ALARM MNTR NOV'16-OCT'17 154338 79243426 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 328.75 139355 3/24/2017 100741 TRENDEX INC 82.80 LAMINATOR SRVC AGRMTAPR--MAR 154396 177847 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08 82.80 06300 SOLID WASTE OPERATIONS 70,425.66 139195 3/17/2017 107089 CANNON VALLEY PRINTING 694.59 CITY NEWS&REC SPRING 2017 154274 FPR 36051 6402 6450 OUTSIDE PRINTING STORM WATER UTILITY OPERA 06400 08 694.59 139202 3/17/2017 112111 CRAZY CRAYONS,LLC 164.00 PROMOTIONAL ITEMS-CRAYONS 154276 1007 6402 6570 PROGRAMMING EXPENSE STORM WATER UTILITY OPERA 06400 08 164.00 139255 3/17/2017 103228 SIMPLEXGRINNELL LP 52.15 ALARM MONITORING CMF 2017 154037 79239124 6402 6401 PROFESSIONAL SERVICES STORM WATER UTILITY OPERA 06400 08 12.61 ALARM BATTS 154049 83421294 6402 6401 PROFESSIONAL SERVICES STORM WATER UTILITY OPERA 06400 08 64.76 139256 3/17/2017 108220 SOUTH METRO RENTAL INC 99.46 PARTS/BLADES FOR CHOP SAW 154045 78027 6402 6250 OTHER SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08 99.46 139288 3/24/2017 110187 CANADIAN PACIFIC RAILWAY COMPANY 180.00 APR'17-'18 STRM SWR UTIL LEASE 154473 2000134902 6402 6460 SUBSCRIPTIONS&DUES STORM WATER UTILITY OPERA 06400 08 180.00 139310 3/24/2017 112416 IMPACT MAILING OF MN INC 241,28 FEB'17 UTIL BILL POSTAGE 154457 122339 6402 6445 POSTAGE STORM WATER UTILITY OPERA 06400 08 73.13 FEB'17 UTIL BILL MAIL SERVICES 154457 122339 6402 6401 PROFESSIONAL SERVICES STORM WATER UTILITY OPERA 06400 08 314.41 139317 3/24/2017 100121 LEAGUE OF MINNESOTA CITIES 965.00 STORMWATER COALITION CONTRIBUT 154319 253531 6402 6460 SUBSCRIPTIONS&DUES STORM WATER UTILITY OPERA 06400 08 965.00 139318 3/24/2017 100049 LOCAL G VMT INFO SYSTEMS ASSN. 832.25 LOGIS BILL-FEB'17 154469 43190 6402 6402 DATA PROCESSING STORM WATER UTILITY OPERA 06400 08 832.25 LOGIS BILL-FEB'17 154469 43190 6402 6402 DATA PROCESSING STORM WATER UTILITY OPERA 06400 08 1,664.50 139328 3/24/2017 110272 NORTHERN CONCEPTS 70.24 SPRING 2017 NEWS&REC POSTAGE 154312 10998C 6402 6445 POSTAGE STORM WATER UTILITY OPERA 06400 08 70.24 R55CKS2 LOGIS601V CITY OF FARMINGTON 3/29/2017 11:28:36 Note.Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 22 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 139330 3/24/2017 101254 ORKIN EXTERMINATING 10.77 CMF PEST CONTROL MAR'17 154389 154550902/28367911 6402 6401 PROFESSIONAL SERVICES STORM WATER UTILITY OPERA 06400 08 10.77 139346 3/24/2017 103228 SIMPLEXGRINNELL LP 40.34 CMF ALARM MNTR NOV'16-OCT'17 154338 79243426 6402 6401 PROFESSIONAL SERVICES STORM WATER UTILITY OPERA 06400 08 40.34 139355 3/24/2017 100741 TRENDEX INC 82.80 LAMINATOR SRVC AGRMT APR--MAR 154396 177847 6402 6401 PROFESSIONAL SERVICES STORM WATER UTILITY OPERA 06400 08 82.80 06400 STORM WATER UTILITY 4,350.87 139195 3/17/2017 107089 CANNON VALLEY PRINTING 694.59 CITY NEWS&REC SPRING 2017 154274 FPR 36051 6502 6450 OUTSIDE PRINTING WATER UTILITY EXPENSE 06500 08 694.59 139235 3/17/2017 100030 MINNESOTA PIPE AND EQUIPMENT 227.09 REPAIR SLEEVE 153923 0373568 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 312.62 6"FL X PE DIP 6'0" 154046 0373624 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 77.99 6"REPAIR CLAMP 154058 0373636 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 617.70 139242 3/17/2017 100070 MVTL-MINN VALLEY TESTING LABS 43.75 COLIFORM COLILERT BAC-T SAMPLE 153918 851343 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 43.75 139245 3/17/2017 100093 PELLICCI HARDWARE&RENTAL 5.16 NUTS,BOLTS,&NAILS 154212 K06753 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 5.16 139255 3/17/2017 103228 SIMPLEXGRINNELL LP 83.43 ALARM MONITORING CMF 2017 154037 79239124 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 20.18 ALARM BATTS 154049 83421294 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 103.61 139256 3/17/2017 108220 SOUTH METRO RENTAL INC 99.46 PARTS/BLADES FOR CHOP SAW 154045 78027 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 99.46 139272 3/24/2017 100192 AGGREGATE INDUSTRIES-MWR,INC 146.22 109 SPRUCE/WATER MAIN REPAIR 154358 706849832 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 146.22 139282 3/24/2017 112190 BARR ENGINEERING COMPANY 2,620.50 WELL HEAD PLAN PART 2 UPDATE 153932 23191278.01-5 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 R5SCKS2 LOGIS601 V CITY OF FARMINGTON 3/29/2017 11:28:36 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 23 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 2,620.50 139298 3/24/2017 100241 DELEGARD TOOL CO 154.91 TORQUE WRENCH 154357 162042 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 154.91 139302 3/24/2017 103692 FASTENAL COMPANY 3.88 S/S WASHERS 154359 MNLAK140549 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 1.87 S/S WASHERS 154360 MNLAK140506 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08 5.75 139306 3/24/2017 100024 GOPHER STATE ONE-CALL INC 65.47 PUBLIC WORKS LOCATES 154340 7020363 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 65.47 139310 3/24/2017 112416 IMPACT MAILING OF MN INC 241.28 FEB'17 UTIL BILL POSTAGE 154457 122339 6502 6445 POSTAGE WATER UTILITY EXPENSE 06500 08 73.13 FEB'17 UTIL BILL MAIL SERVICES 154457 122339 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 314.41 139318 3/24/2017 100049 LOCAL GVMT INFO SYSTEMS ASSN. 832.25 LOGIS BILL-FEB'17 154469 43190 6502 6402 DATA PROCESSING WATER UTILITY EXPENSE 06500 08 832.25 139324 3/24/2017 115508 MIDWEST LEAK DETECTION 370.00 LEAK DETECTION 109 SPRUCE ST 154329 1084 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 370.00 139328 3/24/2017 110272 NORTHERN CONCEPTS 70.27 SPRING 2017 NEWS&REC POSTAGE 154312 10998C 6502 6445 POSTAGE WATER UTILITY EXPENSE 06500 08 70.27 139330 3/24/2017 101254 ORKIN EXTERMINATING 102.43 WELL 5 ORKIN MAINT MAR'17 154355 154550361/28454299 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 17.23 CMF PEST CONTROL MAR'17 154389 154550902/28367911 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 119.66 139346 3/24/2017 103228 SIMPLEXGRINNELL LP 64.54 CMF ALARM MNTR NOV'16-OCT'17 154338 79243426 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 64.54 139355 3/24/2017 100741 TRENDEX INC 82.80 LAMINATOR SRVC AGRMT APR--MAR 154396 177847 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 82.80 06500 WATER UTILITY 6,411.05 139226 3/17/2017 100164 LAW ENFORCEMENT LABOR SERVICES R55CKS2 LOGIS601V CITY OF FARMINGTON 3/29/2017 11:28:36 Note:Pal-mem amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 24 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 563.50 154204 031617851203 7000 2116 LELS DUES PAYABLE EMPLOYEE EXPENSE FUND 07000 02 563.50 139239 3/17/2017 100322 MN NCPERS LIFE INSURANCE 16.00 154205 031617851204 7000 2119 PERA LIFE INS PAYABLE EMPLOYEE EXPENSE FUND 07000 02 16.00 139249 3/17/2017 100135 PUBLIC EMPLOYEES RETIREMENT ASSN. 19,471.94 154202 031617851201 7000 2113 PERA PAYABLE EMPLOYEE EXPENSE FUND 07000 02 25,778.82 154203 031617851202 7000 6154 PERA EMPLOYEE EXPENSE FUND 07000 02 45,250.76 139349 3/24/2017 114206 SUN LIFE FINANCIAL 1,007.87 LTD INSURANCE-APR'17 154464 237780 APR'17 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02 3,059.35 LIFE INSURANCE-APR'17 154465 237780 APR'17 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02 4,067.22 07000 EMPLOYEE EXPENSE FUND 49,897.48 139234 3/17/2017 110087 MINNESOTA DEPT OF PUBLIC SAFETY 20.00 2017 DOT DECALS 154244 DOT DECALS 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 20.00 139243 3/17/2017 112030 NAPA AUTO PARTS FARMINGTON 70.00- CORE DEPOSIT RETURN 154259 165547 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 70.00- 139259 3/17/2017 108670 TERMINAL SUPPLY CO. 158.44 WIRE SUPPLIES 153893 88591-00 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 158.44 139261 3/17/2017 113424 TITAN MACHINERY 48.00 STOCK FILTERS 154257 8938863 GP 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 48.00 139290 3/24/2017 100058 CARQUEST AUTO PARTS 91.34 STOCK FILTERS 154370 2131-432619 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 14.00 STOCK FILTERS 154371 2131-433017 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 9.03 STOCK FILTERS 154372 2131-433508 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 182.23 ACCIDENTAL CHARGE 154374 2131-434613 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 182.23- ACCIDENTAL CHARGE CREDIT 154375 2131-434614 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 162.39- HYD COUPLER RETURN 154382 2131-434283 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 48.02- 139300 3/24/2017 109931 FACTORY MOTOR PARTS CO 221.11 VEHICLE BATTERIES 154331 1-Z10218 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 R5SCKS2 LOGIS601V CITY OF FARMINGTON 3/29/2017 11:28:36 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 25 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 221.11 139305 3/24/2017 112942 GMS INDUSTRIAL SUPPLIES,INC 395.24 SHOP SUPPLIES 154376 028736 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08 395.24 139354 3/24/2017 106866 TOTAL TOOL SUPPLY INC 360.00 OVERHEAD CRANE INSPECTION 154377 77116274 7200 6401 PROFESSIONAL SERVICES FLEET OPERATIONS 07200 08 360.00 07200 FLEET OPERATIONS 1,084.77 139199 3/17/2017 108428 CDW GOVERNMENT INC 8,649.74 PC REPLACEMENT ORDER 154228 GVC3986 7400 6960 FURNITURE&OFFICE E INFORMATION TECHNOLOGY 07400 04 8,649.74 139206 3/17/2017 110462 DENNISON TECHNOLOGY GROUP,INC 1,883.45 ADDITIONAL IP PHONES 154006 2-5334 7400 6960 FURNITURE&OFFICE E INFORMATION TECHNOLOGY 07400 04 1,883.45 139212 3/17/2017 100077 FRONTIER COMMUNICATIONS 195.56 PHONE LINE WELL HS FEB-MAR'17 154230 651460497 6 7400 6411 TELEPHONE INFORMATION TECHNOLOGY 07400 04 195.56 139292 3/24/2017 110591 CONSOLIDATED COMMUNICATIONS 1,979.97 PHONE BILL-FEB'17 154398 738246 FEB'17 7400 6411 TELEPHONE INFORMATION TECHNOLOGY 07400 04 1,979.97 139304 3/24/2017 105647 GEISE,TRACY 29.99 ERGONOMIC KEYBOARD REIMB 154413 ERGONOMIC KEYBOARlD° 6210 OFFICE SUPPLIES INFORMATION TECHNOLOGY 07400 04 REIMB 29.99 139309 3/24/2017 109758 IMAGE TREND,INC 300.00 FIRE SOFTWARE HOSTING MAR'17 154342 105482 7400 6505 EQUIPMENT REPAIR SERVICE INFORMATION TECHNOLOGY 07400 04 300.00 139318 3/24/2017 100049 LOCAL GVMT INFO SYSTEMS ASSN. 747.50 PCI COMPLIANCE FEB'17 154467 43288 7400 6402 00001 DATA PROCESSING INFORMATION TECHNOLOGY 07400 04 1,351.25 NETWORK SUPPORT FEB'17 154467 43288 7400 6402 DATA PROCESSING INFORMATION TECHNOLOGY 07400 04 361.58 MN IT-WAN 154468 43262 7400 6402 DATA PROCESSING INFORMATION TECHNOLOGY 07400 04 2,730.75 LOGIS BILL-FEB'17 154469 43190 7400 6402 DATA PROCESSING INFORMATION TECHNOLOGY 07400 04 5,191.08 139337 3/24/2017 110760 PRO-TECH DESIGN SECURITY SOLUTIONS 1,142.86 AMAG SOFTWARE SUPPORT AGRMT 154326 79288 7400 6505 EQUIPMENT REPAIR SERVICE INFORMATION TECHNOLOGY 07400 04 1,142.86 RS5CICS2 LOGIS60IV CITY OF FARMINGTON 3/29/2017 11:28:36 Note:Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 26 3/16/2017 - 3/29/2017 Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 139345 3/24/2017 113450 SHI INTERNATIONAL CORP 19,062.70 MICROSOFT LICENSING 2017 154404 B06183611 7400 6505 EQUIPMENT REPAIR SERVICE INFORMATION TECHNOLOGY 07400 04 994.00 MICROSOFT LICENSING 2017 154405 B06190154 7400 6505 EQUIPMENT REPAIR SERVICE INFORMATION TECHNOLOGY 07400 04 1,672.00 MICROSOFT LICENSING 2017 154406 B06182168 7400 6505 EQUIPMENT REPAIR SERVICE INFORMATION TECHNOLOGY 07400 04 21,728.70 07400 INFORMATION TECHNOLOGY 41,101.35 139202 3/17/2017 112111 CRAZY CRAYONS,LLC 11.28- 154276 1007 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 11.28- 139271 3/17/2017 100019 ZIEGLER INC 7.49- 154275 PC001861057 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 7.49- 139320 3/24/2017 113199 LUBE-TECH&PARTNERS,LLC 9.41- 154384 903557 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 9.41- 139327 3/24/2017 112030 NAPA AUTO PARTS FARMINGTON .63- 154472 164725 9999 2415 MN SALES TAX DUE CASH COMPANY 09999 .63- 09999 CASH COMPANY 28.81_ APPROVALS: Report Totals 574,568.46 rLARSON ���:ARTHOLOMAY IAV CRAIG i1 39b DONNELLY o�icAR14 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 .,,MOO. www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler, Planning Manager SUBJECT: 2040 Comprehensive Plan Contract DATE: April 3, 2017 INTRODUCTION Staff is recommending approval of a contract between Hoisington Koegler Group, Inc. (HKGi) and the City of Farmington in the amount of$54,000 to complete a portion of the city's 2040 Comprehensive Plan Update. DISCUSSION In 2016, the city council authorized an application for a Local Planning Assistance Grant through the Metropolitan Council to offset costs associated with the city's 2040 Comprehensive Plan Update. The city was successful and was awarded the maximum grant amount of$32,000. As the city council is aware, Minnesota State Statute requires cities in the seven county metropolitan area to have a Comprehensive Plan and to update that plan every 10 years. The city's Comprehensive Plan document establishes a vision for the community, serves as a compass or resource guide for the development of the community, and reflects regional policies and important local goals and objectives. The city's comprehensive plan currently consists of the following chapters: • Executive Summary • Community Background • Community Vision • Land Use • Housing • Transportation • Water Resource Management • Parks and Recreation • Sustainability • Economic Development • Heritage Preservation • Implementation As outlined in the work plan attached to the contract for services, HKGi would assist in the updating of the Executive Summary, Community Background, Community Vision, Land Use, Housing, Sustainability, Economic Development and Implementation elements of the plan. Additionally, HKGi will assist the city in the public engagement aspect of updating the plan. A request for proposal(RFP)was issued at the end of January, and the city received three qualified and competitive proposals. A review group consisting of city staff was assembled to rank and ultimately recommend a firm to assist the city in updating its Comprehensive Plan. HKGi's proposal scored the highest and was selected by the review group for recommendation to the city council for approval of contract to assist the city in updating its Comprehensive Plan. Separate request for proposals (RFP's)have recently been prepared and issued by the Engineering Department for the Transportation element, and the Water Resource Management Plan(this includes the Comprehensive Sewer Element, Water Supply and Distribution Plan, and the Local Surface Water Management Plan). Separate contracts will be entered into and approved by the city council for the Transportation and Water Resource Management Plan elements. The Parks and Recreation element will be updated by staff of the Parks and Recreation Department. Budget $32,000 Local Planning Assistance Grant $18,500 Community Development/Planning 2017 Professional Services budget $3,500 EDA The HKGi proposal along with the contract and work plan are attached. BUDGET IMPACT $54,000. See above project funding proposal. ACTION REQUESTED Approve the attached contract between the City of Farmington and Hoisington Koegler Group, Inc. in the amount of$54,000 to assist in the preparation of the city's 2040 Comprehensive Plan Update. ATTACHMENTS: Type Description D Contract HKGi Contract for Services D Contract Attachment A-Work Plan D Contract Attachment B -Hourly Rates D Exhibit HKGi Comprehensive Plan Proposal Creating Places that Enrich Peoples Lives Hoisington Koegler Group Inc. ©DI March 28,2017 Mr.Tony Wippler Planning Manager City of Farmington 430 Third Street Farmington,MN 55024 Re:AN AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF FARMINGTON,MINNESOTA AND HOISINGTON KOEGLER GROUP INC.TO PREPARE THE 2040 COMPREHENSIVE PLAN UPDATE Dear Mr. Wippler: This document outlines a Scope of Services, Fee Schedule and other elements which together constitute an Agreement between the City of Farmington,Minnesota, hereinafter referred to as the CLIENT, and Hoisington Koegler Group Inc., hereinafter referred to as the CONSULTANT for preparation of the 2040 Comprehensive Plan Update,hereinafter referred to as the PROJECT. The CLIENT and CONSULTANT agree as set forth below: A. BASIC SERVICES The CONSULTANT'S basic services for the PROJECT are as provided in Attachment A-Work Plan. B. ADDITIONAL SERVICES The CONSULTANT and the CLIENT may agree in writing to amend this Agreement for additional services related to the PROJECT and compensation for such services. The following services have not been requested by the CLIENT but are available upon written authorization. 1. Meetings in addition to those specified in Paragraph A above. 2. Services or Deliverables not specifically identified in Paragraph A above. C. FEES FOR PROFESSIONAL SERVICES The CONSULTANT agrees to complete the Work Plan contained in Paragraph A in exchange for professional fee compensation as noted below. The CLIENT agrees to pay the CONSULTANT for PROJECT services rendered as follows: 1. For the CONSULTANT'S Basic Services described in Paragraph A above, a fee based on the CONSULTANT'S hourly rate schedule provided as Attachment B, not-to-exceed fifty four thousand dollars. 123 North Third Street,Suite 100,Minneapolis,MN 55401-1659 www.hkgi.com Ph(612)338-0800 2. For the CONSULTANT'S Additional Services described in Paragraph B, a fee based on the CONSULTANT'S hourly rate schedule provided as Attachment B plus incidental expenses or a negotiated fee. 3. Statements will be submitted to the CLIENT on a monthly basis as work is completed and shall be payable within 30 days in accordance with this Agreement. 4. The CONSULTANT reserves the right to suspend services if the CLIENT is delinquent in making payments in accordance with this Agreement. D. CLIENT'S RESPONSIBILITY The CLIENT shall be responsible for the following: 1. Assembly of background information including, but not limited to digital copies of all files, pertinent plans, aerial photographs, base maps, inventory data, available GIS mapping, limited to those that are reasonably available. 2. Mapping for the Comprehensive Plan Update will not be the responsibility of the consultant. Mapping for the document will be coordinated with the Dakota County Office of GIS. 3. Arrangements and notification for public meetings. 4. Participation in consultant team meetings and workshops as needed from time to time. 5. Reproduction and distribution of Project reports as deemed necessary and not otherwise specified in paragraph A. E. INSURANCE CONSULTANT shall maintain insurance of the kind and in the amounts shown below for the life of the contract. Certificates for General Liability Insurance should state that the CLIENT,its officials, employees, agents and representatives are Additional Insureds. The CLIENT reserves the right to review CONSULTANT's insurance policies at any time to verify that contractual requirements have been met. 1. Commercial General Liability Insurance $2,000,000 per occurrence $4,000,000 general aggregate $300,000 damage to rented premises $15,000 medical expenses 2. Umbrella Liability $1,000,000 per occurrence $1,000,000 general aggregate $10,000 self-insured retention 3. Worker's Compensation and Employer's Liability a.Worker's Compensation per Minnesota Statutes b.Employer's Liability $500,000 per accident; —� — 2IPage $500,000 per employee; $500,000 per disease policy limit. 4. Professional Liability Insurance $2,000,000 per claim $4,000,000 annual aggregate F. COMPLETION SCHEDULE The services of the CONSULTANT will begin upon CLIENT approval and will, absent of causes beyond the control of the CONSULTANT, be completed and submitted to adjacent municipalities and other agencies for their six month review by April 1, 2018 but no later than May 1, 2018, with submittal to the Metropolitan Council by December 31,2018. G. NONDISCRIMINATION The CONSULTANT agrees not to discriminate by reason of age, race, religion, color, sex, national origin, or handicap unrelated to the duties of a position, of applicants for employment or employees as to terms of employment, promotion, demotion or transfer, recruitment, layoff or termination, compensation,selection for training,or participation in recreational and educational activities. H. EQUAL OPPORTUNITY During the performance of this Contract, the CONSULTANT, in compliance with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor regulations 41 CFR Part 60, shall not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONSULTANT shall take affirmative action to insure that applicants for employment are employed,and that employees are treated during employment,without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer; recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation; and selection for training,including apprenticeship. The CONSULTANT shall post in conspicuous places available to employees and applicants for employment notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. The CONSULTANT shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The CONSULTANT shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. I. INDEMNIFICATION CLIENT agrees to indemnify, defend and hold CONSULTANT harmless from and against any and all claims, liabilities, suits, demands, losses, costs and expenses, including, but not limited to, reasonable attorneys' fees and all legal expenses and fees incurred through appeal, and all interest thereon, accruing or resulting to any and all persons, firms or any other legal entities on account of any damages or losses to property or persons, including injuries or death, or economic losses, arising out of the PROJECT and/or this Agreement, except that the CONSULTANT shall not be entitled to indemnification to the extent such damages or losses are found by a court or forum of competent jurisdiction to be caused by CONSULTANT'S negligent errors or omissions. 31Page J. TERM,TERMINATION,SUCCESSORS AND/OR ASSIGNS 1. The Term of this Agreement shall be concurrent with the work authorized and shall be in accordance with the schedule to be established between the CLIENT and the CONSULTANT. 2. Either party may terminate this Agreement by written notice to the other party at its address by certified mail at least ten(10)days prior to the date of termination. 3. Neither the CLIENT nor the CONSULTANT shall assign, sublet or transfer its interest in this Agreement without the written consent of the other. 4. The time schedule shall not apply and/or time extensions will be allowed for any circumstances beyond the control of the CONSULTANT. 5. This Agreement shall be governed by all applicable laws. 6. Upon termination,Consultant shall be entitled to fees earned through the effective date of termination. K. DISPUTES In the event the CLIENT and CONSULTANT are unable to reach agreement under the terms of this contract,disputes shall be resolved using alternative dispute resolution(ADR). L. REVOCATION If this Agreement is not signed and accepted by both parties within 90 days of the contract date, it shall become null and void. M. AUTHORIZATION IN WITNESS WHEREOF, The CLIENT and the CONSULTANT have made and executed this Agreement for Professional Services, This day of ,2017 CLIENT City of Farmington,Minnesota Name Title CONSULTANT Hoisington Koegler Group Inc. 4! Page Name: Brad Scheib Title: Vice President 5[Page Attachment A — Work Plan Task 1 - Understand Current Conditions The objective of this task is to gain an understanding of current conditions and the current plan in order to build the foundation for the plan update process. In this task,the HKGi project team will review existing information sources and work with the Dakota County GIS Office to outline the base mapping needed to support the project. A"kick off day"will serve as a means of collecting information and building relationships between the consulting team and city staff. 1.1 Refine Project Deliverables and Meetings Schedule HKGi will collaborate with city staff to prepare a more detailed project schedule with completion of deliverables and approximate meeting dates. 1.2 Collect and Organize Existing Data HKGi will collect,organize and review existing information about Farmington.The scope of work assumes that background information will be compiled by city staff. Information to be supplied includes but is not limited to: • Farmington's System Statement from the Metropolitan Council. • All amendments made to the current Comprehensive Plan. • Any market studies,demographic analysis,community surveys,and visioning initiatives undertaken since completion of the 2011 Comprehensive Plan Update. • Zoning ordinance,subdivision regulations and any other land use controls used to implement the Comprehensive Plan. • Policies governing use of tax increment financing,tax abatement and other economic development tools. • Other applicable information. 1.3 Establish Framework for Base Mapping HKGi staff will work with city staff and the Dakota County GIS Office to outline GIS datasets and other electronic mapping data needed for the project.The data will include current aerial photography of Farmington. 1.4 Update the Community Background Element A preliminary update of the Community Background Element, including the most recent existing data and Metropolitan Council System Statement projections,will be completed in preparation for the kick-off day work session. 1.5 Establish the Community Engagement Strategy HKGi will collaborate with city staff to prepare a working document that will serve as the strategy for community engagement for the duration of the project.The community engagement strategy document will be a key guide for project coordination. Regular monitoring and updating of the community engagement plan over the course of the project will enable some flexibility to adjust community engagement efforts to meet the needs of the project as it progresses. 1.6 Kick-off Day and Community Tour HKGi will organize and conduct a half-day work session and community tour in Farmington to"kick-off"the project. The purpose of this task is to undertake as many project start-up activities as possible in a concentrated and cost-effective manner.This approach helps jumpstartthe initial phase of the process by providing the consulting team with a high-level yet broad understanding of Farmington's current conditions,identification and discussion of key issues to be addressed by the plan updates,and establishment of the community engagement strategy. The kick-off day will include the following activities: Meeting with City Staff HKGi will facilitate a meeting between the HKGi project team and city staff. The purpose of this initial work session will be to discuss the framework for the Comprehensive Plan Update with a focus on the land use,housing,and economic development chapters.This meeting will include a preliminary review of the Metro Council System Statement for Farmington,a preliminary high-level evaluation of the types of updates anticipated for each chapter.If possible,we will meet with all staff members that will be involved in the plan update project,as well as any consultants that have been hired to update the Transportation and Water Resources Management elements and the key person from the Dakota County GIS Office. Community Tour City staff will lead a community tour to give the HKGi project team an orientation to Farmington, including planned and potential growth areas. A tour provides the consulting team with valuable context to the issues that are discussed over the course of the kick-off day. HKGi will also use the tour to begin compilation of a photo inventory for internal team use. Deliverables • Summary of kick-off day work session, including preliminary evaluation of each chapter's anticipated update needs, and notes from the community tour. • Preliminary update of the Community Background chapter. • Community Engagement Strategy document. Farmington Staff/Dakota County GIS Office Responsibilities • Project base maps and map book(electronic). • Provide copies(digital and/or paper)of all relative studies,surveys and other documents that are required to support the planning process. • Provide updated list of GIS datasets. • Coordination of kick-off day activities with involved city staff and Dakota County GIS Office staff. Task 2 - Evaluate the Current Comprehensive Plan Chapters 2.1 Review and Evaluate Each Chapter of the Current Plan HKGi will conduct a thorough review of each chapter to identify questions and issues for discussion with city staff.This approach will enable us to identify potential issues early in the updating process, including issues that may warrant discussion with the Metropolitan Council sector representative. 2.2 Chapter Review Meeting(s) This task includes a chapter review meeting(s)between the HKGi project team and Farmington staff to review,discuss,and critique each chapter of the existing Comprehensive Plan.The purpose of the meeting(s)is to define those elements of each chapter that are in need of updating as well as content that is currently lacking in each of the chapters.We will also use this review meeting(s)to identify and/or confirm issues that may warrant discussion with the Metropolitan Council sector representative.This evaluation process involves the review meeting(s),subsequent preparation by the HKGi project team of a technical memorandum clearly identifying those elements that are to be updated,and review and approval of the memo by city staff. 2.3 Conduct Planning Commission Meeting #1 The results of Task z's evaluation will be the basis for the initial meeting with the Planning Commission to discuss the comprehensive plan update project,gain their input relating to key issues,and discuss the community vision. Deliverables • Technical memorandum summarizing the results of task 2. • Facilitation of Planning Commission Meeting#1. Farmington Staff/Dakota County GIS Office Responsibilities • Participation in the chapter review meeting(s). • Review and approval of the technical memorandum. • Coordination and notification of Planning Commission meeting. Task 3 - Update the Community Vision, Land Use, and Housing Elements 3.1 Update Community Vision Element The current Community Vision chapter essentially consists of four components: resident survey results(zoos.and 2006), Plan Farmington Visioning Sessions results(2007), high-level policies and strategies,and the Metropolitan Council's policies and strategies for all"Developing Communities",which Farmington was designated as in zoos for the 2008 Comprehensive Plan Update process. HKGi will collaborate with city staff on the preferred approach for updating the Community Vision Element, which could include the 2015 resident survey results,downtown plan vision(203.6),and soliciting public input related to the comprehensive plan update project. 3.2 Update Land Use Element Using the information from Task 2,the HKGi team will prepare an updated draft of the Land Use chapter.This will be accomplished through an iterative approach working collaboratively with City Staff,and through meetings with the Planning Commission and City Council.We envision two or three meetings with city staff,one meeting with the Planning Commission, and one joint Planning Commission/City Council meeting during this task. Ultimately,this task will result in a draft future land use plan,development projections(housing and commercial square feet), growth areas plan,and MUSA development staging plan.The Downtown Redevelopment Plan's recommended land use plan map changes will be incorporated into the updating of the Future Land Use Plan Map.The plan will be developed using the baseline GIS data prepared by the City and Dakota County's GIS Office. Land uses will be generally categorized consistent with the current land use categories of the comprehensive plan and will incorporate past and current infrastructure plans, stormwater system plans,and park and trail system plans. The chapter will be prepared consistent with Metropolitan Council requirements. 3.3 Update Housing Element HKGi will prepare the Housing chapter to address existing and projected housing needs.Information from the Land Use chapter will inform the specific update of this chapter.The Housing chapter will analyze existing housing data,assess housing needs,discuss the city's ongoing role in housing,and identify local and regional resources to accomplish housing objectives. Policies and strategies will be updated as well as the housing component of the Implementation chapter of the plan. 3.4 Coordinate HKGi Updates with Transportation, Water Resources, and Parks & Recreation HKGi will communicate and coordinate the draft updates to the Land Use chapter with the consultants responsible for updating the Transportation and Water Resources chapters,as well as the Parks& Recreation Department for the Parks& Recreation chapter. 3.5 Facilitate Community Engagement HKGi will collaborate with city staff on facilitating two neighbourhood meetings and an online community input tool.In addition,a limited number of more focused in-person engagements will be conducted to obtain input from key stakeholder groups or groups that typically are not well represented at large project-specific meetings.This type of community engagement could be accomplished through one of a number of approaches including a special focused community-wide public event, a series of focus group meetings(topic-based or geography-based),or pop-up meetings where information is taken out to 3 or 4 public events/places(i.e.a booth at a community event).In-person,phone,or video conference interviews with key stakeholders could be incorporated as appropriate.The specific tool for this additional community engagement will be identified as part of Task 1.5. Deliverables • Draft updated Community Vision Element. • Draft updated Land Use Element. • Draft updated Housing Element. • Facilitation of Planning Commission Meeting#2. • Facilitation of Planning Commission Meeting#3-Joint Planning Commission/City Council Meeting. • Facilitation of public feedback on Community Vision, Land Use,and Housing Elements,including neighborhood meetings(e.g,one for southern residents and one for northern residents). • Prepare and host an online community input tool. • Facilitation of a limited number of more focused in-person community engagement events Farmington Staff/Dakota County GIS Office Responsibilities • Coordination and notification of meetings. • Updated maps for the Land Use and Housing chapters. Task 4 - Update the Other Plan Elements (Economic Development, Sustainability) 4.1 Update Economic Development Element The current Economic Development chapter is quite lengthy, including a number of appendices that constitute 75%of the chapter.The chapter essentially consists of four components:Economic Development Strategic Plan(2o11—2015), Market Study(2007),GROW Farmington(2010), Economic Development Strategy(2007).Since all of these economic development initiatives are likely outdated, HKGi will collaborate with city staff on the preferred approach for updating the Economic Development Element.One approach that can be very effective is to incorporate current economic development initiatives into a concise set of goals and policies in the comprehensive plan. 4.2 Update Sustainability Element The current Sustainability chapter essentially consists of two components:The Green Team and Minnesota's Greenstep Cities Program.This chapter is informational only without identification of any city goals or policies.HKGi will collaborate with city staff on the preferred approach for updating the Sustainability Element.Based on the community's interests,the Metropolitan Council's resources related to sustainability and resiliency could be used to update this chapter. Deliverables • Draft updated Economic Development Element. • Draft updated Sustainability Element. • Facilitation of Planning Commission Meeting#4—Joint Planning Commission/EDA Meeting. Farmington Staff/Dakota County GIS Office Responsibilities • Coordination and notification of meetings. • Updated maps for the chapters. Task 5 - Prepare the Complete Plan Document 5.1 Coordinate Assembly of Complete Plan Document HKGi will communicate and coordinate the assembly of the complete draft plan with the consultants responsible for updating the Transportation and Water Resources chapters,as well as the Parks&Recreation Department for the Parks& Recreation chapter. 5.2 Coordinate Review and Edit of Draft Complete Plan Document HKGi,in collaboration with the other consultants and the Parks&Recreation Department,will coordinate the distribution of the draft complete plan document to city staff for review and editing.The revised draft complete plan document will then be presented to the Planning Commission and City Council. Deliverables • Draft Complete Plan Document for staff distribution. • Revised Complete Plan Document based on staff comments for public distribution. • Facilitation of Planning Commission Meeting#5-Joint City Council/Planning Commission Meeting. Farmington Staff/Dakota County GIS Office Responsibilities • Coordination and notification of meetings. • Revised maps for all chapters as needed. Task 6 - Conduct Plan Review and Seek Approvals Since the updating of the Farmington Comprehensive Plan will be a collaboration involving the HKGi project team,other consultant teams(Transportation,Water Resources),and Farmington city staff,it will be necessary to coordinate the overall plan review to include all of the components of the Comprehensive Plan. 6.1 Conduct Plan Review Public Event In collaboration with city staff and the other consultant team,the HKGi project team will conduct a public event to present the draft plan and to receive feedback from the public. It is anticipated that this public event will be structured in the form of an open house.This format spans a two hour period without a fixed,linear agenda.Individual"stations"representing chapters of the plan will be set up. A short PowerPoint presentation explaining the updated Plan will be repeated during the session. HKGi will prepare both structured and open-ended comment forms. 6.2 Approval of Plan for Distribution to Adjacent Jurisdictions The HKGi project team will prepare materials to assist staff with their review of the draft plan by the Planning Commission and City Council.This process will include a public hearing at the Planning Commission and seeking approval from the City Council to distribute the updated Comprehensive Plan for review by adjacent jurisdictions.Distribute the document for review in accordance with Metropolitan Council guidelines. 6.3 Revise Plan and Prepare Submission to Metropolitan Council Comments received from adjacent governmental review will be summarized and changes made to the Comprehensive Plan as needed.These changes will be reviewed by the Planning Commission and a request for approval for submission to the Metropolitan Council will be made to the City Council. Submission to the Metropolitan Council will be made. 6.4 Address Outstanding Issues HKGi will assist city staff with addressing any outstanding issues and comments from the Metropolitan Council. 6.5 Prepare Final Revisions to the Plan Document HKGi will make final revisions to the plan document,in collaboration with the other consultants and the Parks&Recreation Department. 6.6 Seek Final Adoption of Plan by City Council HKGi will assist city staff in preparing for presentation of the final plan to the City Council for their adoption. Deliverables • Preparation and facilitation of plan review public event. • Preparation of presentation materials for policy maker review meetings. • PDF versions(high and low resolution)of the final plan suitable for publication,electronic posting and distribution. Farmington Staff/Dakota County GIS Office Responsibilities • Distribution of packet materials for all meetings. • Coordination and notification of meetings. • Submission of the plan to the Metropolitan Council for review and comment. • Printing of final document to meet the City's internal needs. ATTACHMENT A HOISINGTON KOEGLER GROUP INC. 2017 HOURLY RATES Principal $170-225/hr Associate $115-165/hr Senior Professional $90-165/hr Professional II $80-105/hr Professional I $50-85/hr Technical $40-65/hr Secretarial $60/hr Litigation Services $200/hr Testimony $285/hr Incidental Expenses: Mileage current federal rate/mile Photocopying BW 15¢/page Photocopying Color $1.00/page Outside Printing Actual Cost Large Format Scanning Actual Cost B/W Bond Plots $5.00 each Color Bond Plots $20.00 each Photo Paper Color Plots $40.00 each f 3 7 ' i"may.wrt '*It` j/ i .c"_. 0 * * _dt - . Cd. .,•-h. d - aw 1l. 1 Y4 01114P•�f ' 'Z ''V' Ir I• t a, : , '. ' . --:. �� •.. a• � ? a` 'F t ¢.70,-. 7.--, 7 .:-- - t-'1 ''''- ' '' ' t r ..,, '_"'L:.''''-'''-'---:'",.-;:, • Z L_ p •r �� 4 _J v + 4 ' • 1 ;$,'''•t.---..:, r ,t k r r Y. :Ili' ` ' i -. �'• t re n ,: . . . T () N 1 C''''. '' It ` 4, -f 'i 4,?.....:.. s a• � ax j��r--� -.0,- � �! y' t �Amor.... �+� ..w ' y sr '1'T — 3' 1 Asn _ - ~• `I. 4 .9. 1'Y 7 ', I • r ,...yr . •` •r • }fir- zsy.:'. .. -,.......4 : A '� L • • " `x .�__ I , ' PROPOSAL FOR 2040 COMPREHENSIVE PLAN UPDATE Prepared by Hoisington Koegler Group Inc. ©© February 24, 2017 ©fl COMPREHENSIVE AND DOWNTOWN PLANS -- CHASKA,MINNESOTA -.: The Chaska 2030 Comprehensive Plan is a very easy to read document that clearly states the goals, objectives, policy and: — ::- % action items that are required to move the community forward. , ,..*:. .,.• -, ,..71Li , ' z.:_,...- -. .= Kevin Ringwald,AICP _ .- -- - ...-- . • -'''' •-'4-''I---- - - - ' • -I- --• Director of Planning and Development - -. . -; - :Imillii. Chaska,Mint,tpcist ..--- 4:.- . ..-_--; ..--"---r7 -2,-:_..-- • st#;4,--0 ;;P'---: - I ..1M--..7 ...- 4 .--.....t= - ---"*""" ' - 11W4t, . ......... ..... .,1.1•11.-- via ^ . •.-.0 111 • •1%7i:: .71 —. +// ... ........ _ ,.., ___:,...„ _ . .., . .. ',.. p A . -- . _ . E: 2 ... - r . ,-' ' .4. ' .'• .., . _'4 •1.'44 - + '. . . , ,--.—J — .1. 1 •".. --d '414111r 111 610 imegsmal IP! wregiwinmeriperX .- - ..- ...,- 1. ...... .. i ink C• 4" VA — -- -41.41111( -1-,•■•-• --,.. - • . , -..r...- ... • . ---"'----"." '. 41111111111111111111.-MM— Mr.— . IC CONTENTS 01 PROJECT APPROACH •1 02 PROJECT TEAM 9 03 RELATIVE EXPERIENCE 16 04 PERFORMANCE+ REFERENCES 25 05 SCHEDULE + COST 28 ii PROPOSAL FOR 2040 COMPREHENSIVE PLAN UPDATE ©© February 24,2017 Tony Wippler Hoisington Koegler Group Inc. Planning Manager Landscape Architecture City of Farmington Planning 430 Third Street Urban Design Farmington,MN 55024 123 N.3rd Street,Suite 100 Re: Proposal for 2040 Comprehensive Plan Update Minneapolis,MN 55401 Dear Mr.Wippler: 612-338-0800 Hoisington Koegler Group(HKGi) is pleased to submit our qualifications and proposal for updating the Farmington Comprehensive Plan.HKGi has a wealth of experience and success with assisting communities with comprehensive planning in the Twin Cities metro region.HKGi also brings its experience and knowledge of Farmington from the development of the Farmington Downtown Redevelopment Plan in 2016,as well as past and current work working with the city on parks and trails planning.We are familiar with the issues and opportunities facing Farmington today and can initiate work on the Plan Update project immediately with a minimal learning curve.We take pride in the relationship and track record we have built working with the City of Farmington. We understand that the city adopted a significant amendment to the Plan in 2011,including incorporation of an Economic Development Strategic Plan, COLLABORATE Transportation Area Study and 2010 Census data,and also completed the LISTEN Downtown Redevelopment Plan in 2016.It is also our understanding that the city's intent is to update the comprehensive plan to meet the requirements of EXPLORE the Minnesota Statutes and Metropolitan Council guidelines for comprehensive CREATE plans while also making any needed updates to address city issues out to the year 2040.Through our work on Farmington's Downtown Redevelopment Plan, HKGi was able to develop effective relationships with staff,Commissions,and the City Council that we can use as a foundation for working together on the Comprehensive Plan Update. We have addressed all of the requested information identified in the Request for Proposals.Our proposal highlights the character and qualities that the HKGi team brings to community planning---the experience and skills that set us apart from others. We are truly excited about collaborating with you on the Farmington Comprehensive Plan update and look forward to the opportunity to discuss our qualifications and approach in greater detail. HKGi believes that design,when Please let me know if you have any questions or need additional information. inspired by the character of the people I would be the project manager for this project and can be reached at and the land,can create a unique and 612.252.7123 orjmiller@hkgi.com identifiable sense of community. Sincerely, /I ft iii?6") Jeff Miller,AICP Planner&Project Manager FARMINGTON, MINNESOTA III ..._i10 COMPREHENSIVE PLAN IRONWOOD,MICHIGAN We were most impressed with the user-friendly nature of this plan. l / The use of "spark plans," economic f• 1.` gardening and visioning via postcards .,,,,;� ` `} from the future were outstanding I concepts. / _- f.� APA Awards Review Jury A , i . rf• s/- f� f r 1 I /1 - :, . .N:11 :', , ' . i f _ , •1 , J / r i k , 'I )"' i 101 .,,'. , • ` . , • r+ .'i %• , .„ AO 1 J,t,:" ?$ r „to IN ,,,. 1 ,- c --,....s - i, i . 't .4.C, • + 1 .7 � '� I .. ' , ', _, �� - .„ ,.41 '7-• I/ill; oh.."T y� l am zz �•� ;' '�! art 0 1 • PROJECT APPROACH 1 PROPOSAL FOR 2040 COMPREHENSIVE PLAN UPDATE PROJECT APPROACH Project Approach and Process The HKGi team has developed a project approach and process for this project that builds upon our experience working in Farmington,other Dakota County communities,and similar communities in the Twin Cities metro region.Our project approach is based on our understanding of the requirements for this project,which include the following: This is an Update of the Current Plan The current comprehensive plan was last updated in 2011.This update is not anticipated to involve major shifts in direction from the current plan and will substantially maintain the format of the current plan document.The updating process will include the redlining of desired edits, replacement of certain sections that have been substantially updated or altered,eliminating sections that are no longer relevant or necessary for a comprehensive plan,and inclusion of new sections that are intended for addition.The plan updates will be related to the following plan elements: » Executive Summary » Sustainability » Community Background » Economic Development • Community Vision » Heritage Preservation » Land Use » Implementation » Housing For these elements,the plan update will meet the required components of the State's Metropolitan Land Planning Act and the Metropolitan Council's system and policy plans,system statement,and the Local Planning Handbook. The Downtown Redevelopment Plan will be Incorporated into the Comprehensive Plan As an older and former freestanding community that has evolved into a suburban growth community in the metro area,Farmington must balance the needs of both growth on undeveloped land along with redevelopment and reinvestment in its traditional downtown area.The Downtown Redevelopment Plan,which was completed and approved in 2016,resulted in recommended changes to the Future Land Use Plan map that need to be reflected in the comprehensive plan update.In addition,the downtown redevelopment plan's vision,guiding principles,downtown districts concept,redevelopment initiatives,and strategies will be incorporated into the Land Use and/or Economic Development elements as appropriate.The intent is not to create a separate downtown chapter in the comprehensive plan. Transportation,Water Resources Management, and Parks& Recreation Elements will be Prepared by Others Per the city's RFP and a phone conversation with city staff,it is our understanding that two of the comprehensive plan elements—Transportation,Water Resources Management-will be prepared by other consultant firms,and the Parks& Recreation element will be prepared by the city's Parks&Recreation staff. Accordingly,the HKGi project team will not be involved in work related to these topics except to coordinate land use information as needed with these consultants and city staff.In addition,it is our understanding that Parks&Recreation staff would like our public participation process to include soliciting public input related to the Parks&Recreation Element,even though city staff will be responsible for updating of this element. FARMINGTON, MINNESOTA 2 Mapping Updates will be Prepared by Dakota County GIS Updating of the required mapping in the comprehensive plan will be the responsibility of the Dakota County GIS Office. Accordingly,the HKGi project team will be responsible for coordinating GIS mapping updates that will need to be prepared by Dakota County GIS staff,in consultation with city staff. Community Engagement Involvement from the staff,City Council,and Commissions is imperative to a successful planning process.However,adding another meeting to an already full meeting schedule can be burdensome.Our approach will be to have continual and ongoing communications with city staff.Some of these interactions have been called out as key tasks in the work program.Other interaction with staff will be informal phone and email communications between the Consultant Project Manager(Jeff Miller)and the Staff Project Manager.The Planning Commission will be the primary advisory board responsible for guiding the development of the Comprehensive Plan.To the degree possible,the Comprehensive Plan will be an agenda topic at regular meetings.When planning case workloads consume agenda time,additional meetings may be required to focus on Comprehensive Plan topics. It is also expected that City Staff,with assistance from the consultant team,will periodically provide updates to other boards and commissions at their regular meetings to keep them apprised of the process and from time to time seek feedback on a particular topic or question. Our goal is to meet the requirements for public engagement yet use a cost-effective process for doing so.Based on our recent experience with the public engagement process for the Downtown Redevelopment Plan,our approach will be to provide a variety of outreach and input avenues for citizens to be aware of,learn about,and provide input to this plan update project.The specific public engagement methods will be identified in consultation with staff as part of a community engagement plan. Alternative Approaches for Community Engagement As part of HKGi's recent work with the City of Farmington on the Downtown Redevelopment Plan,we successfully used a variety of community engagement strategies to reach people in the community.Based on our experience in Farmington as well as our experiences in other metro communities that are updating their comprehensive plans,we suggest the following alternatives be considered for the Farmington Comprehensive Plan Update project.In terms of effort and cost, Alternative A would be the most cost-efficient with Alternatives B and C involving additional costs. Alternative A General information announcements that establish and communicate the Comprehensive Plan Update's purpose/goals,planning process/methodologies, and project schedule,as well as providing an opening for interested parties to raise questions,express levels of interest,express issues or concerns and identify values and priorities.This approach could include the following components: » Establishment of a project web site to disseminate information and to maintain a database of interested stakeholders.The project web site would be the primary location for having information available regarding the plan update project. » Working with the City,assist in the establishment of social media platforms (such as a Facebook page or Twitter feed)dedicated to the Farmington 2040 3 PROPOSAL FOR 2040 COMPREHENSIVE PLAN UPDATE PROJECT APPROACH Comprehensive Plan Update.We would envision using Social Media through all stages of the community engagement to help publicize meetings and other key activities to be conducted during the project(including open houses, stakeholder meetings,etc.)and to notify recipients of key stages in the updating of the comprehensive plan document.For example,we could send Facebook and Twitter notices when key chapters of the Comprehensive Plan are available for viewing and input is invited on the project website.The main goal of social media would be to publicize key events and the schedule of the project,and to direct the general public to the project website in order to gain additional,more detailed information concerning Comprehensive Plan components. » Facilitate an in-person open house later in the project process when a complete draft of the updated plan document is available for review,so people have an opportunity to ask questions and provide feedback in person. Alternative B In addition to the strategies above,provide additional opportunities for people to give their input to the project. » Use of a community questionnaire specific to the comprehensive plan elements and including targeted questions focused on desired areas of input(i.e.vision/ guiding principles,future growth areas, housing,economic development,natural resources, redevelopment,etc.).The questionnaire mechanism can be online as well as printed,and could be made to represent a statistically valid cross-section of the community. » Preparation and hosting of an online engagement tool(Social Pinpoint) linked to the questionnaire mechanism to enable community members to offer input based on a particular geography and/or element of the comprehensive plan. » Conduct in-person public events during the early phase of the project in addition to the open house late in the project.Based on the RFP's identification of neighborhood meetings as a potential forum for engaging the community,we could conduct neighborhood meetings(e.g.northern neighborhood,southern neighborhoods,downtown)during an early phase of the project to gain upfront input from people in-person. Alternative C In addition to the strategies in Alternative B,this alternative would put the most focus on In-person engagement as a valuable tool for reaching people and giving them opportunities to ask questions and give input.In-person engagement could be done through one of a number of approaches including a special focused community-wide public event,a series of focus group meetings(topic-based or geography-based),or pop-up meetings where information is taken out to 3 or 4 public events/places(i.e.a booth at a community event).In-person,phone,or video conference interviews with key stakeholders could be incorporated as appropriate. Work Plan Task 1 - Understand Current Conditions The objective of this task is to gain an understanding of current conditions and the current plan in order to build the foundation for the plan update process. In this task,the HKGi project team will review existing information sources and work with the Dakota County GIS Office to outline the base mapping needed to support the project. A"kick off day"will serve as a means of collecting information and building relationships between the consulting team and city staff. FARMINGTON, MINNESOTA 4 TASK 1 SUMMARY 1.1 Collect and Organize Existing Data HKGi will collect,organize and review existing information about Farmington.The Deliverables scope of work assumes that background information will be compiled by city staff. » Summary of kick-off day work Information to be supplied includes but is not limited to: session,including preliminary 1. Farmington's System Statement from the Metropolitan Council. evaluation of each chapter's 2. All amendments made to the current Comprehensive Plan. anticipated update needs,and 3. Any market studies,demographic analysis,community surveys,and visioning notes from the community tour. initiatives undertaken since completion of the 2011 Comprehensive Plan » Preliminary update of the Update. Community Background chapter. 4. Zoning ordinance,subdivision regulations and any other land use controls used » Community Engagement to implement the Comprehensive Plan. Strategy document. 5. Policies governing use of tax increment financing,tax abatement and other Farmington Staff/ economic development tools. Dakota County GIS Office 6. Other applicable information. Responsibilities 1.2 Establish Framework for Base Mapping » Project base maps and map book HKGi staff will work with city staff and the Dakota County GIS Office to outline GIS (electronic). datasets and other electronic mapping data needed for the project.The data will • Provide copies(digital and/ include current aerial photography of Farmington. or paper)of all relative studies, 1.3 Update the Community Background Element surveys and other documents A preliminary update of the Community Background Element,including the most that are required to support the recent existing data and Metropolitan Council System Statement projections,will be planning process. completed in preparation for the kick-off day work session. » Provide updated list of GIS 1.4 Establish the Community Engagement Strategy datasets. HKGi will collaborate with city staff to prepare a working document that will » Coordination of kick-off day serve as the strategy for community engagement for the duration of the project. activities with involved city staff The community engagement strategy document will be a key guide for project and Dakota County GIS Office coordination.Regular monitoring and updating of the community engagement staff. plan over the course of the project will enable some flexibility to adjust community engagement efforts to meet the needs of the project as it progresses. 1.5 Kick-off Day and Community Tour HKGi will organize and conduct a half-day work session and community tour in Farmington to"kick-off"the project. The purpose of this task is to undertake as many project start-up activities as possible in a concentrated and cost-effective manner.This approach helps jumpstart the initial phase of the process by providing the consulting team with a high-level yet broad understanding of Farmington's current conditions,identification and discussion of key issues to be addressed by the plan updates,and establishment of the community engagement strategy. The kick-off day will include the following activities: Meeting with City Staff HKGi will facilitate a meeting between the HKGi project team and city staff. The purpose of this initial work session will be to discuss the framework for the Comprehensive Plan Update with a focus on the land use,housing,and economic development chapters.This meeting will include a preliminary review of the Metro Council System Statement for Farmington,a preliminary high-level evaluation of the types of updates anticipated for each chapter.If possible,we will meet with all staff members that will be involved in the plan update project,as well as any consultants that have been hired to update the Transportation and Water Resources Management elements and the key person from the Dakota County GIS Office. 5 PROPOSAL FOR 2040 COMPREHENSIVE PLAN UPDATE Community Tour City staff will lead a community tour to give the HKGi project team an orientation to Farmington,including planned and potential growth areas. A tour provides the consulting team with valuable context to the issues that are discussed over the course of the kick-off day. HKGi will also use the tour to begin compilation of a photo inventory for internal team use. Task 2 - Evaluate the Current Comprehensive Plan Chapters 2.1 Review and Evaluate Each Chapter of the Current Plan HKGi will conduct a thorough review of each chapter to identify questions and issues for discussion with city staff.This approach will enable us to identify potential issues early in the updating process,including issues that may warrant discussion with the TASK 2 SUMMARY Metropolitan Council sector representative. Deliverables 2.2 Chapter Review Meeting(s) This task includes a chapter review meeting(s) between the HKGi project team » Technical memorandum and Farmington staff to review,discuss,and critique each chapter of the existing summarizing the results of task 2. Comprehensive Plan.The purpose of the meeting is to define those elements of » Facilitation of Planning each chapter that are in need of updating as well as content that is currently lacking Commission Meeting#1. in each of the chapters.We will also use this review meeting(s)to identify and/or Farmington Staff/ confirm issues that may warrant discussion with the Metropolitan Council sector Dakota County GIS Office representative.This evaluation process involves the review meeting(s),subsequent Responsibilities preparation by the HKGi project team of a technical memorandum clearly identifying those elements that are to be updated,and review and approval of the Participation in the chapter review meeting(s). memo by city staff. » Review and approf the 2.3 Conduct Planning Commission Meeting #1 technical memorandum.um.m. The results of Task 2's evaluation will be the basis for the initial meeting with the » Coordination and notification of Planning Commission to discuss the comprehensive plan update project,gain their Planning Commission meeting. input relating to key issues,and discuss the community vision. Task 3 - Update the Community Vision, Land Use,and Housing Elements 3.1 Update Community Vision Element The current Community Vision chapter essentially consists of four components: resident survey results(2001 and 2006),Plan Farmington Visioning Sessions results (2007),high-level policies and strategies,and the Metropolitan Council's policies and strategies for all"Developing Communities,which Farmington was designated as in 2005 for the 2008 Comprehensive Plan Update process.HKGi will collaborate with city staff on the preferred approach for updating the Community Vision Element, which could include the 2015 resident survey results,downtown plan vision (2016), and soliciting public input related to the comprehensive plan update project. 3.2 Update Land Use Element Using the information from Task 2,the HKGi team will prepare an updated draft of the Land Use chapter.This will be accomplished through an iterative approach working collaboratively with City Staff,and through meetings with the Planning Commission and City Council.We envision two or three meetings with city staff and one meeting with the Planning Commission and City Council during this task. Ultimately,this task will result in a draft future land use plan,development projections(housing and commercial square feet),growth areas plan,and MUSA development staging plan.The Downtown Redevelopment Plan's recommended land use plan map changes will be incorporated into the updating of the Future FARMINGTON, MINNESOTA 6 TASK 3 SUMMARY Land Use Plan Map.The plan will be developed using the baseline GIS data prepared by the City and Dakota County's GIS Office. Land uses will be generally categorized Deliverables consistent with the current land use categories of the comprehensive plan and will incorporate past and current infrastructure plans,stormwater system plans,and park • Draft updated Community Vision and trail system plans. The chapter will be prepared consistent with Metropolitan Element. Council requirements. » Draft updated Land Use Element. Draft updated Housing Element. 3.3 Update Housing Element • Facilitation of Planning HKGi will prepare the Housing chapter to address existing and projected housing Commission Meeting#2. needs.Information from the Land Use chapter will inform the specific update of this • Facilitation of joint City Council/ chapter.The Housing chapter will analyze existing housing data,assess housing Planning Commission Meeting. needs,discuss the city's ongoing role in housing,and identify local and regional • Facilitation of public feedback resources to accomplish housing objectives. Policies and strategies will be updated as well as the housing component of the Implementation chapter of the plan. on Community Vision,Land Use, and Housing Elements,including 3.4 Coordinate HKGi Updates with Transportation,Water neighborhood meetings(e.g. Resources, and Parks& Recreation one for southern residents and HKGi will communicate and coordinate the draft updates to the Land Use chapter one for northern residents). with the consultants responsible for updating the Transportation and Water Resources chapters,as well as the Parks&Recreation Department for the Parks& Farmington Staff/ Recreation chapter. Dakota County GIS Office Responsibilities Task 4- Update the Other Plan Elements (Economic » Coordination and notification of Development, Sustainability, Heritage Preservation) meetings. 4.1 Update Economic Development Element » Updated maps for the Land Use The current Economic Development chapter is quite lengthy,including a number and Housing chapters. of appendices that constitute 75%of the chapter.The chapter essentially consists of four components:Economic Development Strategic Plan (2011 -2015),Market Study(2007),GROW Farmington(2010),Economic Development Strategy(2007). Since all of these economic development initiatives are likely outdated,HKGi will collaborate with city staff on the preferred approach for updating the Economic Development Element.One approach that can be very effective is to incorporate current economic development initiatives into a concise set of goals and policies in TASK 4 SUMMARY the comprehensive plan. Deliverables 4.2 Update Sustainability Element • Draft updated Economic The current Sustainability chapter essentially consists of two components:The Green Team and Minnesota's Greenstep Cities Program.This chapter is informational Development Element. only without identification of any city goals or policies.HKGi will collaborate with • Draft updated Sustainability city staff on the preferred approach for updating the Sustainability Element.Based Element. on the community's interests,the Metropolitan Council's resources related to • Draft updated Heritage sustainability and resiliency could be used to update this chapter. Preservation Element. » Facilitation of Planning 4.3 Update Heritage Preservation Element Commission Meeting#4. It is our understanding that the city has a heritage preservation ordinance as part of the City Code.The current Heritage Preservation Element in the comprehensive plan Farmington Staff/ consists of four components:Goals&Policies,Heritage Resources Inventory,Historic Dakota County GIS Office Contexts,and an Implementation Strategy.The Metropolitan Council does not Responsibilities require a Heritage Preservation element as part of a city's comprehensive plan.HKGi • Coordination and notification of will collaborate with city staff on the preferred approach for updating the Heritage meetings. Preservation Element,however,we anticipate that substantial updates are probably » Updated maps for the chapters. not needed for this chapter. 7 PROPOSAL FOR 2040 COMPREHENSIVE PLAN UPDATE Task 5 - Prepare the Complete Plan Document TASK 5 SUMMARY 5.1 Coordinate Assembly of Complete Plan Document HKGi will communicate and coordinate the assembly of the complete draft plan with Deliverables the consultants responsible for updating the Transportation and Water Resources » Draft Complete Plan Document chapters,as well as the Parks&Recreation Department for the Parks&Recreation for staff distribution. chapter. » Revised Complete Plan 5.2 Coordinate Staff Review and Edit of Draft Complete Plan Document for public distribution. Document » Facilitation of Joint City Council/ HKGi,in collaboration with the other consultants and the Parks&Recreation Planning Commission Meeting. Department,will coordinate the distribution of the draft complete plan document to city staff for review and editing. Farmington Staff/ Dakota County GIS Office Task 6-Conduct Plan Review and Seek Approvals Responsibilities Since the updating of the Farmington Comprehensive Plan will be a collaboration » Coordination and notification of involving the HKGi project team,other consultant teams(Transportation,Water meetings. Resources),and Farmington city staff,it will be necessary to coordinate the overall » Revised maps for all chapters as plan review to include all of the components of the Comprehensive Plan. needed. 6.1 Conduct Plan Review Public Event In collaboration with city staff and the other consultant team,the HKGi project team will conduct a public event to present the draft plan and to receive feedback from the public. It is anticipated that this public event will be structured in the form of an open house.This format spans a two hour period without a fixed,linear agenda.Individual"stations"representing chapters of the plan will be set up. A short TASK 6 SUMMARY PowerPoint presentation explaining the updated Plan will be repeated during the session. HKGi will prepare both structured and open-ended comment forms. Deliverables 6.2 Approval of Plan for Distribution to Adjacent Jurisdictions » Preparation and facilitation of The HKGi project team will prepare materials to assist staff with their review of the plan review public event. draft plan by the Planning Commission and City Council.This process will include » Preparation of presentation a public hearing at the Planning Commission and seeking approval from the City materials for policy maker review Council to distribute the updated Comprehensive Plan for review by adjacent meetings. jurisdictions.Distribute the document for review in accordance with Metropolitan „ PDF versions(high and low Council guidelines. resolution)of the final plan 6.3 Revise Plan and Prepare Submission to Metropolitan suitable for publication, Council electronic posting and Comments received from adjacent governmental review will be summarized distribution. and changes made to the Comprehensive Plan as needed.These changes will be reviewed by the Planning Commission and a request for approval for submission Farmington Staff/ to the Metropolitan Council will be made to the City Council.Submission to the Dakota County GIS Office Metropolitan Council will be made. Responsibilities 6.4 Address Outstanding Issues » Distribution of packet materials HKGi will assist city staff with addressing any outstanding issues and comments from for all meetings. the Metropolitan Council. » Coordination and notification of meetings. 6.5 Prepare Final Revisions to the Plan Document Submission of the plan to the HKGi will make final revisions to the plan document,in collaboration with the other Metropolitan Council for review consultants and the Parks&Recreation Department. and comment. 6.6 Seek Final Adoption of Plan by City Council » Printing of final document to HKGi will assist city staff in preparing for presentation of the final plan to the City meet the City's internal needs. Council for their adoption. FARMINGTON, MINNESOTA 8 COMPREHENSIVE PLAN WAHPETON,NORTH DAKOTA My copy is dog-eared, flagged, underlined and used at every city meeting where planning and budgeting is involved...which says a lot about the content and flexibility of the plan itself Jane P.Priebe,Director ii Wahpeton Economic Development YIEIU I ) ' il '-.. , ow Mow • 21t `1 1 rvstI his in. a "f".1 t1. �° wet, i .. y 4 t 4 _ ,, 1 i t11 , - - % �L" -_ 1 (moi • i r . j ± :x I l 1 0 2 • PROJECT TEAM 9 PROPOSAL FOR 2040 COMPREHENSIVE PLAN UPDATE �' q- ©© -"''�' g I ` �._ l 5 . ©H j:-'1'.. , : t Hoisington Koegler Group Inc. ~ 123 North Third Street Suite 100 Minneapolis,Minnesota 55401 jril "t f p: 612.338.0800 2467 Jr `+1. -• ® f: 612.338.6838 �f f4 e:info@hkgi.com w: www.hkgi.com ._.d - '�• Est.1982 or `� ,. �- lit ligt„ _ ,� ‘,.. .it Principals: i » Mark Koegler,ASLA,CEO -; » Paul Paige,PLA,President iiiks: ?/ lib » Brad Scheib,AICP,Vice President • Bryan Harjes,PLA,LEED AP,Vice A President For more than thirty years Hoisington Koegler Group(HKGi) has helped communities throughout the Upper Midwest create great places for people to Associates: live,work and play. HKGi's planners and landscape architects have built a strong » Jeff McMenimen,PLA understanding of the issues communities face as they seek to grow,invest,and » Rita Trapp,AICP,LEED AP evolve. This understanding has been built by working with city leaders, learning Staff: about the needs of their stakeholders,crafting strategies to help them seize » 8 Licensed Landscape Architects opportunities and address challenges,and producing tools to help them build and » 6 Certified Planners sustain great places. » 2 Landscape/Urban Designers By combining this experience and knowledge with creativity,technical expertise, » 1 Planner in Training strong leadership,and passion for their work,HKGi's professionals deliver innovative » 1 Communications Staff yet efficient solutions that prepare communities for the future. In addition to Services: planning,landscape architecture,and urban design,HKGi also offers economic ,> Comprehensive Planning analysis services,allowing the firm to more fully integrate vital market and economic » Neighborhood and information into the planning process. Redevelopment Planning HKGi's planning and design approach is built around four core principles: » Public Participation COLLABORATE » Market Studies and Analysis » Economic Development Planning Community members,stakeholders,clients and consultants combine their creativity, „ park Planning and Design passion,insight,and skill to build great places. » Greenway and Trail Planning LISTEN » Transit Oriented Development We use the ideas and knowledge provided by community members,stakeholders, » Landscape Architecture and clients to develop plans and designs that help the community achieve its vision. » Urban Design » Streetscape Design EXPLORE » Corridor Studies Our ability to explore potential opportunities and strategies with clients and communities allow the best solutions to emerge. CREATE We strive to create plans and designs that produce positive results for our clients, which allows us to achieve our goal: to create great places that enrich people's lives. FARMINGTON, MINNESOTA 10 PROJECT I° '°" '` Comprehensive Planning Experience Fri A comprehensive plan is the primary tool communities use to direct and manage the r ways in which they grow,develop and change. Comprehensive planning requires an ability to inspire community members to develop a shared vision for their - ` community's future,and then provide the leadership,expertise,and knowledge 4 $- necessary to understand which strategies and priorities will best achieve that vision. HKGi is a leader in developing comprehensive plans for communities throughout the Twin Cities Metropolitan region. We are enlisted to lead comprehensive planning projects by a growing number of metropolitan communities because of our proven HKGr's comprehensive plans are ability to help communities assess their values,define their aspirations and reach designed to be action-oriented, consensus on actions and strategies that will move them forward. easy-to-use documents that help We have listened to thousands of residents,staff members,and stakeholders communities achieve their visions throughout Minnesota discuss what makes their communities special,what makes for the future. them function well,and what elements need improvement. We know from our work that communities face many challenges with changing demographics,evolving service needs,development and redevelopment pressures,budgetary limitations, .•�- - # and the need to find innovative,efficient,sustainable ways to grow. We use the knowledge and experience we have gained from our work to serve our clients and a help them find the right mix of implementation strategies that work best for their • ' r unique communities. r' We have assembled an experienced,knowledgeable team for the Farmington Comprehensive Plan Update. The pages that follow illustrate the experience and qualifications our staff members will bring to this project. Project Organization Overview CITY OF FARMINGTON City Staff,Council,Planning Commission, Park& Recreation Commission JEFF MILLER _ COMMUNITY PROJECT MANAGER ENGAGEMENT BRYAN HARJES LAURA JESSE THORNSEN DESIGN LEAD CHAMBERLAIN PLANNER PLANNER CITY OF FARMINGTON 2040 COMPREHENSIVE PLAN UPDATE 11 PROPOSAL FOR 2040 COMPREHENSIVE PLAN UPDATE RESUMES tY Jeff Miller, AICP • Project Manager I 612.252.7123 I jmiller@hkgi.com *,F Jeff will serve as Project Manager for the Farmington Comprehensive Plan Update. 4' He is familiar with the community through his recent work with Farmington on s' , : its Downtown Redevelopment Plan. His knowledge about some of the issues the community faces will help him conduct an efficient comprhensive planning process. As Project Manager,Jeff will be involved in all aspects of the project, including leading the community engagement effort and facilitating appropriate communication with the Metropolitan Council. Jeff is a seasoned professional with experience managing comprehensive planning projects in the metropolitan area. He has managed comprehensive plans in Chaska Years of Experience: 17 and St.Louis Park,and he has played prominent roles in developing comprehensive Education plans in Roseville and Osseo. He is currently serving as lead Planner for the • Master of Planning University Burnsville Comprehensive Plan Update and is Project Manager for the Downtown/ of Minnesota Riverfront Master Plan in Fergus Falls. » B.A.,Economics-St.Olaf Jeff has experience working on a wide variety of planning projects,including College,Northfield,MN redevelopment,zoning and regulatory planning,and urban design. His diverse background,which also includes working as a municipal planner,allows him Certifications to understand the issues and opportunities communities face from a variety » American Institute of Certified of perspectives,and will help him develop a user-friendly,forward-looking Planners,Certification#025995 comprehensive plan that will prepare Farmington for the future. Affiliations • American Planning Association, Comprehensive Planning Experience Minnesota Chapter » Comprehensive Plan Apple Valley,MN • Sensible Land Use Coalition » Comprehensive Plan Burnsville,MN • Urban Land Institute,Minnesota » Comprehensive Plan Chaska,MN Chapter » Comprehensive Plan Eden Prairie,MN Awards » Comprehensive Plan Gaylord,MN » 2014 MN APA Planning in » Comprehensive Plan Osseo,MN Context Award-Chaska Downtown Signage Design » Comprehensive Plan Roseville,MN Guidelines » Comprehensive Plan St.Louis Park,MN » 2007 MN ASLA Merit Award » Comprehensive Plan Wahpeton,ND for Private Landscape Design » Comprehensive Plan Woodbury,MN Chevalle,A Country Estate Zoning and Regulatory Tools Planning Experience Chaska,MN » Downtown Signage Design Guidelines and Zoning Ordinance I Chaska,MN » 2002 MN APA Outstanding Plan Award Northwest » Residential Zoning and Subdivision Ordinance Revision I Golden Valley,MN Corridor Planning and Design » University of Minnesota-UMore Park Covenants and Design Guidelines Framework Rosemount,MN » Unified Development Code Update I Winona, MN Publications » "Reusing Brownfields:Obstacles Redevelopment and Neighborhood Master Planning Experience and Opportunities for Inner- » Historic Downtown Master Plan I Chaska,MN Ring Suburbs,"article published » Southwest Growth&Development Plan I Chaska,MN in the CURA Reporter(Center » Downtown Redevelopment Plan I Farmington,MN for Urban and Regional Affairs), s Redevelopment Master Plan I Osseo,MN Author,October 2001 Neighborhood Plans I St.Louis Park,MN FARMINGTON, MINNESOTA 12 RESUMES 7i 7 ,....„ , Bryan Harjes PLA,LEED AP Vice President I 612.252.7124 I bryan@hkgi.com IIIBryan will provide leadership and guidance for development of several chapters of r--- ,,,, •J�� 1: Farmington's Comprehensive Plan Update including the Land Use,Transportation, v i '•,,i,' '.—I. F' Sustainability,and Heritage Preservation chapters. He will also lead the j _' development of implementation strategies related to these topics,and he will '`I Jjl `,'`, provide expertise related to any redevelopment and urban design issues that might `. { ff! I arise during the planning process. * i)' t ,, '. 1- 'ii • Bryan is familiar with the community through his recent work on the Downtown • +i .•' ifpl ', , Redevelopment Plan and on park master planning for the downtown area. Bryan also has a long history of working in the community from his work on the Spruce Years of Experience:17 Street Master Plan and several park master plans earlier in his career. Education Bryan has made key contributions to numerous award-winning planning and » Master of Landscape Architecture design projects,which is a testament to his skill and creativity as an urban designer. -University of Minnesota His design leadership results in high quality design solutions that incorporate » Bachelor of Environmental Design client and community needs,enhance connectivity, promote sustainability,and are -University of Minnesota economically viable. Thanks to his unique ability to listen to ideas and then quickly synthesize and transform them into conceptual drawings,Bryan's participation is Registration particularly effective in community meeting and design charrette environments. » Landscape Architect,Minnesota, License No.42954 Comprehensive Planning Experience Memberships/Affiliations » Comprehensive Plan I Albert Lea,MN » Urban Land Institute(ULI) » 2040 Comprehensive Plan I Eagan,MN » Sensible Land Use Coalition » Comprehensive Plan I Red Wing,MN » Minnesota Design Team (Houston,MN) Land Use Planning Experience » 2015 AUAR Update I Chanhassen,MN Awards » CR5O Corridor Preliminary Engineering and Economic Development Study • 2016 AIA Minneapolis Lakeville, MN Preservation Award-Minnehaha Park Refectory Renovation, » Growth Area Plan and AUAR I Moorhead,MN Minneapolis » University of Minnesota-UMore Park Concept Master Plan,AUAR&Pattern Book » 201.5 ACEC-MN Engineering I Rosemount,MN Excellence Honor Award-Buffalo » Western Shakopee/Jackson Township Land Use Master Plan I Shakopee,MN Commons,Buffalo,MN » Watertown Growth Area Plan I Watertown,MN » 2014 APA-IA Innovation Neighborhood and Redevelopment Planning and Design in Economic Planning and » Historic Downtown Master Plan I Chaska,MN Development Award-Merle Hay Road Gateway Redevelopment » East Ravine Neighborhood Pre-Design,Master Plan and AUAR I Cottage Grove, Master Plan,Johnston,IA MN 2014 APA MN Innovation in » Lockheed Martin Site Small Area Plan I Eagan,MN Planning Award and 2013 ASLA- » Downtown Redevelopment Plan I Farmington,MN MN Merit Award for Analysis and » Concord Boulevard Neighborhood Master Plan I Inver Grove Heights,MN Planning-Great River Passage, » Merle Hay Road Gateway Redevelopment Plan I Johnston, IA Saint Paul » Glen Lake Village Master Plan I Minnetonka,MN » 2010 Preservation Award- » 3rd Business and Industrial Park Master Plan I Northfield,MN Minnesota Preservation Alliance • County Road 101 Business Development Plan I Shakopee,MN -Red Wing Downtown Action » Urban Village Master Plan I Woodbury,MN 13 PROPOSAL FOR 2040 COMPREHENSIVE PLAN UPDATE RESUMES Laura Chamberlain AICP - Planner I 612.252.7126 I laura@hkgi.corn "" Laura will serve as Planner for Farmington's Comprehensive Plan Update. In this role she will provide technical support for all aspects of the planning process • including community engagement and report writing and assembly. She is currently providing similar services on several metropolitan area comprehensive plans. She has proven to be a skilled writer and communicator,knowledgeable about planning principles and best practices,and is an efficient,effective researcher. Laura is a certified planner whose work has focused on providing municipal clients with general planning services,zoning ordinance review and writing, Years of Experience:2 comprehensive planning,grant writing,and enviromental review projects. Prior Education to joining HKGi,Laura served as a planning intern with the City of Jordan where, • Master of City and Regional in addition to providing support for day-to-day planning operations,she also Planning Rutgers,State assisted City staff with implementation initiatives related to that community's University of New Jersey Comprehensive,Downtown,and Parks plans. Her planning career has also included • BA.,Geography Macalester work as a GIS consultant for a neighborhood housing services organization in Minneapolis,and as a graduate student she provided planning support and GIS College,Saint Paul,MN services for the Voorhees Transportation Center and the Voorhees Center for Civic Certification Engagement. » American Institute of Certified Planners-Cert.#028530 Relevant Project Experience » Comprehensive Plan Update I Burnsville,MN Memberships/Affiliations » American Planning Association » Comprehensive Plan Update I Eagan,MN » Comprehensive Plan Update(Greenfield,MN » Comprehensive Plan Update I Mound,MN » Comprehensive Plan Update I New Brighton,MN » Comprehensive Plan I Waukee,IA » Grant Writing and Administration I Dakota County,MN » General Planning Services I Faribault,MN » General Planning Services I Greenfield,MN » General Planning Services I Lindstrom,MN » General Planning Services I Medicine Lake,MN » General Planning Services I Mound,MN » South Loop Park Master Plan I Bloomington,MN » Park Master Planning I Olmsted County,MN » *Comprehensive Plan I Aitkin,MN » *General Planning Services I Aitkin,MN » *General Planning Services I Hampton,MN » *General Planning Services I Minnetonka Beach,MN » *Zoning Ordinance Amendments I Aitkin,MN » *Zoning Ordinance Amendments I Hampton,MN » *Zoning Ordinance Amendments I Minnetonka Beach,MN » *Zoning Ordinance I New Ulm,MN » *MNDNR Grant Writing I Hampton,MN *Projects completed while with a previous employer FARMINGTON, MINNESOTA 14 Jesse Thornsen AICP,LEED Green Assoc. Planner I 612.252.7129 I jesse@hkgi.com Jesse will serve as Planner for Farmington's Comprehensive Plan Update. He will • sti1 provide technical support for all aspects of the project,and his skill in the use of GIS and in the creation of visual communications materials will ensure that plan materials and the final plan report are user-friendly,attractive documents that communicate clearly and effectively. • Jesse is a certified planner and is a recent addition to HKGi's staff who comes to the firm from the Houston Galveston Area Council.His broad project experience includes comprehensive planning,transportation planning,roadway Years of Experience:4 reconfiguration,master planning,subdivision platting,and planned development ordinance creation. Jesse brings a user-friendly approach to ensuring that streets Education and communities meet mobility and access needs while being safe,inviting, • B.S.Community and Regional economically productive,and healthy. Jesse seeks to reduce the communication Planning-Iowa State University, barriers between local government and community stakeholders through his 2012 ability to translate ideas,data,and processes into visually compelling graphics. Registration Project Experience » American Institute of Certified » 2040 Comprehensive Plan I Columbia Heights,MN Planners-Cert.#028951 » 2040 Comprehensive Plan Dakota County,MN • LEED Green Associate-Cert. » 2040 Comprehensive Plan Eagan,MN #10733040 » 2040 Comprehensive Plan I Greenfield,MN » 2040 Comprehensive Plan Inver Grove Heights,MN » General Planning Services I Lindstrom,MN » Downtown Master Plan I St.Francis,MN » 2040 Comprehensive Plan I Victoria,MN » 2040 Comprehensive Plan I Woodbury,MN » *Comprehensive Plan I Adair County,IA » *Comprehensive Plan I Colo,IA » *Houston Sunday Streets Mapping I Houston,TX » *5H 146 Corridor Subregional Transportation Initiative I Baytown,TX » *Houston Bike Plan I Houston,TX » *US 290 Value Capture Study I Houston Region,TX » *H-GAC Pedestrian Evaluation Tool I Houston-Galveston Region,TX » *H-GAC Bicycle and Pedestrian Documentation I Houston-Galveston Region,TX » *White Oak Village Trail Oriented Development I Houston,TX » *West Houston Mobility Study I Houston,TX » *Plan Houston General Plan I Houston,TX » *Aliana Master Plan I Richmond,TX » *The Groves Master Plan I Humble,TX » *Imperial Sugar Land Planned Development I Sugar Land,TX » *1-45 Expansion Condemnation Studies I Webster,TX » *Habitat for Humanity Lakeside Website Development I Sheboygan,WI » *General Planning Services I Port Washington,WI *Project conducted for previous employer 15 PROPOSAL FOR 2040 COMPREHENSIVE PLAN UPDATE IIIla :,: .1 1 • 1 COMPREHENSIVE PLAN ;, OSSEO,MINNESOTA 1111 eV .., s 4 - rllf 11*a4110 4 tl."iVIP. r. . -1 I WELCOME TO OSSEO :. . ...1 '�" ,.i . • ,. ., 40 .., if eliv. 4. . f. Itpip. . li,it r • ow te .AIIP ' ill I I 1.II.- w jj I11.1 -.. �. afr li 1 . - + + .ir` ' { +� N lr.1i ir` Ir".l * ` �.c,. ' .gat 1. ' 1 "Al 111 -' r C... % f.. ., •11 r ii _' - . • to wr I t ' I ill lig..U. • iiik •• \ ,_ . , I ? `, ....... 0 3 • RELATIVE EXPERIENCE FARMINGTON, MINNESOTA 16 RELATIVE EXPERIENCE Comprehensive and Redevelopment Planning Eagan,Minnesota `:`I - � along meet ••, _.. { .'LL'y�,.y as 4 EmPlalment t t 1� , c e s intr ( .I / . Roden.] __i G' ,4 --- 1 Shom tm.Q.* • • E6 J M Jf.,unn8b` .a Y- 4' i FE_.OL�� =�7n1 I" Emd°r..C..` t A . � � ra - _ t t. PECTGIC �:l -+ ,e,., I1 - %.".41. LL — 4 R ;.LeAt _.. air : 1 I vr • • .Jey 11' n ` lZFIhl :.I: ' awl t+ a a%,I;E. _a— - I .—..e.4- z �E Need Um Nemo. . I Hti �F, A•CNJF1 I aFn r HIPYarwbwlw M at Qlltfal +, .- 7NG o Rome r K011acetberviee Er - YA1 iU DODDLt ROAD F - ' el —.... 1. � , 1k� likirg.. The Comprehensive Plan update includes concept plans The Lockheed-Martin site study laid the groundwork for development of Central Park for special focus areas such as the North Lexington area Commons,which opened in 2016. (top)and the Cedar Grove Commons area(bottom). HKGi has conducted several planning projects for the City of Eagan including the Northeast Land Use Study,the Comprehensive Plan 2030,and the Lockheed Martin Site Redevelopment Study. HKGi is currently leading the update process for the City's Comprehensive Plan 2040 and is leading a station area planning initiative for two Eagan stations in the Red Line BRT corridor. HKGi's 2030 Comprehensive Plan for Eagan addressed the city's need to develop strategies to create a more complete city with less reliance on regional highways, more orientation toward transit,and policies for active living,sustainable development,and increased connectivity. Despite being a fully developed community,the plan addresses the City's desire to encourage redevelopment in seven special focus areas. For the 2040 update,HKGi is conducting an urban villages charette and integrating the results of a citywide vision process into the report. In the Northeast Land Use Study HKGi evaluated potential land use scenarios for this complex commercial development area that includes wetlands,a future 1-494 interchange,and potential growth in an adjacent community. The study demonstrated important connections between land use and transportation planning and served as a catalyst for broader transportation planning in Eagan. For the Lockheed Martin Site Redevelopment Study,HKGi created a series of redevelopment scenarios that explored a range of development mixes and options. This study provided the foundation for the Central Park Commons,which features several important elements from concepts created during this study. 17 PROPOSAL FOR 2040 COMPREHENSIVE PLAN UPDATE RELATIVE EXPERIENCE Comprehensive Plan Update Burnsville, Minnesota HEART OF THE CITY-POTENTIAL REDEVELOPMENT PLAN UNTO . jilt WM_ * A—..s —_r% r2 { .s / ► t„ ..#`+‘: , 'A 1 __IA f ''..". fp''''.1 i."'". ' c � airi' �Y./, i " Iy ..r. � �... dial t� Jr .y4...7...,fa:� EAST CLIFF ROAD BUSINESS PARK- POTENTIAL IMPROVEMENTS AND AMENITIES *""-r. - ._.,■ � 4:411; 1, „' . . r_ c r k' 0. .. �(=- `1 Minnesota Valley ` . ys l ••'�""" a. NATIONAL WILDLIFE REFUGE ' ' ' --„, 1111 , 4 49,,. f 9 ---- . . .;;;;.,', w .Iii f .LW If__ ` fir_... "7;11 t f" - ry',-' 1 ' litila -.1 s, , Nip.I3lacls Dog P.r.,.-,, ..c; Vi i/ —Y.wMs !,— ,..i., I°)I t NI/; A 'y.� Special focus areas for the Comprehensive Plan include Heart of the City(top),East Cliff Road Business Park(bottom),and the Minnesota River Quadrant. HKGi has recently been retained by the City of Burnsville to lead its 2040 comprehensive plan update process. HKGi's planners will lead a multi-disciplinary team assembled to address a variety of community issues facing Burnsville over the next 25 to 30 years. These issues include redevelopment planning for four focus areas identified by the City;review and recommendations for the Heart of the City; transit-oriented development planning for the Orange Line BRT;and goals and objectives for aging industrial areas in the city. The planning process also involves a review and update of the Comprehensive Plan's technical chapters,including a Natural Environment Plan;a Transportation Plan;and a City Services and Facility Plan. HKGi will coordinate the planning effort with the Metropolitan Council to ensure that the plan complies with Metropolitan Council requirements. FARMINGTON, MINNESOTA 18 Comprehensive, Downtown and Growth Area Planning Chaska, Minnesota t= ,. _. :i.. ''' '11:-''':,,,,1111.:. .:':;' , \,,,,,,,. .„.....,.:74.,. , )71:"_ . ..-I' ty , ', 0., _ , , ___ 7 c• ._ _ ,, 1 A , 1 ilitiok& J - • 1111 4'44.% 1 i e k' .'1 41' '''.A'' . ,_ , ..' 1 ,. :::::' ".0 `e*�; a'' ,... v's j: w- _ it ....�, y.r- ir Mir ki, A ri.2 T8 �•� Southwest Growth Area Plan Development Detail la 40Ih • -•diebil ,.r ...h.7. ion?. wp :Pi . , l� \ off _ 4 . i 4.is —_ -- ,s1111 I Nom s4 r i .. 0111110 —. .,.,_ til • 2030 City Land Use Plan Downtown Streetscape Planning and Design In recent years HKGi has provided leadership and planning expertise on several significant community projects in Chaska,which lies on the southwestern edge of the Twin Cities. Projects have included the 2010 Comprehensive Plan,Historic Downtown Master Plan,and Southwest Growth and Development Plan as well as downtown streetscape improvements,downtown signage ordinance,land use planning studies,and park planning. The Comprehensive Plan focuses on key initiatives such as revitalizing downtown; planning for transportation infrastructure changes;creating a sustainable growth land use pattern;greater connectivity;and preservation of the Chaska Greenbelt. The Downtown Master Plan expands on Comprehensive Plan concepts with a more detailed focus on redevelopment strategies,historic preservation,connectivity,and market positioning strategies. The Growth Area Plan provides a realistic and flexible roadmap for growth in the 1,800-acre area immediately west of downtown. The Plan is designed to balance growth in both households and jobs,and was crafted in a way that would contribute to the strength of Chaska's historic downtown area. 19 PROPOSAL FOR 2040 COMPREHENSIVE PLAN UPDATE RELATIVE EXPERIENCE Comprehensive and Redevelopment Planning Woodbury, Minnesota r , 1p '---',..7.7-7"-o- {ti _ !' L. , aav� r iiiii. ij, t w I i• LCC- jt IC �, If ill /1 islh ' . • ., Mil Os,“.........M Pte bRe 7,t.r11.•.r trim i_tr, '1( { Al . R� , rt4,_�TllL1t1A1S7 bLL ' s t l I S �.. .... " — 1, Wq � hn.. M1 �� W., , iiik .i.;..f.,,,.. ....; ,�+r ..111:413:•- _ ` I, r-' , -fib-,i., .`�-' ,-- - . i� 1 ;LEGEND HA**$sw y ' l -- ) -sno lb -. wi tY t. ! ' w... _ p. llirru. �� Gnm.q °>�` . . p e.''9 z f a 1 e .A., Lir.,..i.t : r '7°-‘--I---- • rir The Urban Village Master Plan(bottom left) HKGi has conducted several planning projects for the City of Woodbury in the past includes stronger connections to adjacent decade including comprehensive planning,park and recreation system planning, schools and athletic facilities. Streetscape urban design,redevelopment and neighborhood planning,growth area planning, concepts(top left)illustrate how streets and an AUAR. A strong component of HKG1's community planning in Woodbury in the urban village would look and feel for drivers and pedestrians.A storm has focused on economic and ecological sustainability. The Comprehensive Plan water diagram(top right)illustrates the authored by HKGi in 2000 and updated in 2008 contained a greenway plan designed drainage analysis conducted for the site. to create better connectivity throughout the city and provide better recreational The greenway plan(bottom right)provided opportunities to residents. Sustainability and connectivity are expected to continue the community with a vision for how to to be major planning themes for the update that HKGi is currently conducting. enhance Woodbury's sustainability and connectivity. HKGi's Urban Village Master Plan for a major crossroads in Woodbury establishes a vision for a vibrant mixed use district that includes a mix of commercial,retail, office and a range of residential types such as senior housing,market rate rental, owner-occupied townhomes,and more traditional single family homes. The plan accommodates more traditional suburban development but also creates strong pedestrian connections to major amenities east of the study area and creates a compact,urban district with a commercial core. HKGi's work for the Bailey Lake Growth Area required planners to coordinate with the City's engineers,parks and trails,and planning departments to ensure that new growth and development patterns would continue to facilitate community goals related to connectivity and sustainability. FARMINGTON, MINNESOTA 20 Comprehensive Plan St. Louis Park, Minnesota —111I nft te. 1 IP ,_;_',� w II 40.4 4t. •.° ' r dpi_ r' , f ., It 4,01111*. r I '657 if 1111! I I ,.f: `` CC�� .'. ,ti,., ..!'ill l ik'll F t I 1.1 - I .•i- ..rr b .■ . Ili. . r 1 .�. / art �c1 E Dui wooly si =plc Categories �\-• ...'����rrr iol`i ,., _ 1 I RL-Low Density Residential � \`` !j� e t `11 /�_ S/ �I r 112' I I RM-Medium Density Residential J . F� "t. c uIlIIni■Ii 'u -I1" Ilk 9 , .,;:.- ��"' 'v".'reall lis� �1`Ir Nq =RH-High Density Residential — - 1 �� + 'lylll11 i l 11 IID 1 1�111QIYj III11 m Mx-Mixed Use iIle- 11111 7 ......._ MOCOM-Commercial Z to �!1 I\� /1//11 .�l L_11ND-In dustrial oos f1 . _ t I i1P 1111 , � `r OFC-Office 0 - -:.1; .m 11/114 all IMI BP-Business Park Miles -- r 1///gg!,,1g.� civ-Civic :. -.init.'. � . 11 NI .5,1 l irrril 11 =PRI(-Park and Open Space + mop .. w / �.Mil ROW-Right of Way dd111 7 MI RRR-Railroad �� �� IIIIIIIII rag HKGi assisted the City of St. Louis Park with its 2030 Comprehensive Plan Update with primary responsibility for updating the Land Use Plan, Housing Plan, and Redevelopment Plan chapters. The land use plan updates focused on creating a land use policy framework for the three LRT station areas,commercial corridors and nodes, industrial and business park areas, and improving neighborhoods'quality of life. The housing plan provides a comprehensive housing assessment and analysis of projected needs and provides strategies and opportunities for adding more housing options in the city's 35 neighborhoods. HKGi also addressed housing focus areas such as providing affordable, lifecycle, and senior housing, strategies to balance rental and ownership housing options and rehabilitation of the City's housing stock. The redevelopment plan identifies potential redevelopment areas,including along major transportation and transit corridors. HKGi also conducted a public participation process intended to update the Plan by Neighborhood chapter of the Comprehensive Plan. This chapter contains inventories and strategies for each of the city's 35 neighborhoods, representing a significant collaborative effort between HKGi and the City. Together HKGi and City planners designed and facilitated a public participation process to gain neighborhood input across the City. HKGi's innovative,interactive Neighborhood Features Game solicited detailed information about residents' thoughts about their neighborhoods. This public participation process proved successful at involving citizens and business owners in neighborhood planning. 21 PROPOSAL FOR 2040 COMPREHENSIVE PLAN UPDATE IELATIVF r"_ ' " 9rNIrr UMore Park Master Plan and AUAR Rosemount& Empire Township,Minnesota NCoei6hEo� C }}y„t " ,fi • ` m i..n:.v_ e R,e ILI [ ., t� 6xrp Cr ft 44 il 1_ £y �''°"coS ail vo 7e 1Ma.n w•. u+ �t1I 4-42'77'..(I , 5.,„°a p,M^ qbt � �s.'. • f .� 'i_ M s� . tie.. ,ryn comm Ry' *'. • ff 1 .,ice:. cem curer . •� • ^~ •, J ��y'� M ,,, cry«. Ne. ba.haa StAille ^.-7 ,....sn. ,l.sf PF- +^rer Ecological and biological planning will ensure that the site Ncighbarbc.:'eo 7 E.men m N__ig��hborhood,,,,,. ce.e•G"°'�„W�:,�, ”" provides habitat and travel corridors for wildlife. i tY yr -.:. I f IIwH{ghlarMS i ..""4. ]..,.7 fJ l4s . ii‘..'4'14 4110.4" lit. 17 ti,t-1: . I:..::. ;1*,-al 5.::, - �=a Y:41. y AIH _ ''',..,i :ie-,. .4t ,----— I 'fr.1111111gtiri:' ill, ,...&,1La Sustainability strategies in the plan include wind-powered electricity created on-site. The development is intended to use all A renewable energy and completely offset its carbon footprint. HKGi teamed with Design Workshop of Aspen,Colorado to lead planning andAMERICAN SOCIETY OF development efforts for the University of Minnesota's Outreach,Research,and LANDSCAPE Education(UMore)Park,a 5,000 acre site located 25 miles southeast of the Twin AR(HIT FCTS n11yvis()TA Cities at the suburban-rural interface near Rosemount,Minnesota. Initial planning focused on creating new commercial town centers connected by a Minnesota Chapter Honor Award 2009 future light rail line.The plan evolved to emphasize local employment through the creation of an eco-industrial park,varied housing opportunities,and new,innovative sustainable energy systems. The Plan establishes energy efficiency and clean energy strategies intent on completely offsetting the site's carbon footprint.The master plan involved extensive ecological and biological planning to ensure that the site provides wildlife habitat and travel corridors. A community-wide urban wildlife plan establishes a positive interface between nature and development. Low-impact development and green infrastructure strategies are emphasized throughout the master plan. The vision to build a University-founded community at UMore Park,a 25 to 30 year endeavor,includes maximizing the value of the largely undeveloped property to fund the university's endowment and to leave a legacy on the land. HKGi's first steps included updates to the comprehensive plans for the City of Rosemount,Empire Township,and Dakota County,as well as the completion of required environmental reviews in the form of an AUAR. FARMINGTON, MINNESOTA 22 RELATIVE EXPERIENCE Comprehensive Plan Wahpeton, North Dakota + .. 14t vorli4 _ I is 94 J I tit "91•11111111111111111r Wahpeton is a traditional Midwest city that lies about 50 miles south of Fargo- Moorhead,and is the regional hub for the Wahpeton-Breckenridge"Twin Towns" agricultural region that encompasses southeastern North Dakota and western Minnesota.In 2009-2010,HKGi facilitated a complete rewrite of the City's Comprehensive Plan,last updated in 1997. Wahpeton's new 2030 Comprehensive Plan addresses significant changes and trends since 1997,including land acquisition for flood protection,completion of a new levee,land annexations,struggling downtown district,establishment of a new retail area on the City's edge,population loss,growth in senior population,and changing housing needs.HKGi's comprehensive planning process gathered input through stakeholder listening sessions and community visioning sessions to help identify community assets,challenges and opportunities for the future.The Comprehensive Plan establishes a strong future vision for Wahpeton as a"community for a lifetime." Since the community's population has experienced declines since the 1980s and is not projected to grow significantly in the future,the new plan is founded on a three- pronged approach to future development and public investments.The land use plan advocates for a growth management plan that balances between infill development, reinvestment/redevelopment,and new development as well as phasing of growth areas.The plan includes an implementation plan that identifies and prioritizes ten action steps to achieve the plan's vision and goals. 23 PROPOSAL FOR 2040 COMPREHENSIVE PLAN UPDATE RELATIVE EXPERIENCE Downtown and Park Planning Farmington,Minnesota 7 to ',11 NA: �; ' : / I t 9/ fLNgChCJI = .11! ' % ... n F„,,A4 AnP.T .A, PAflK� ill -. f :r-, - ,.. � r ra• :L.1.-„,:.-,..,�:sillr�i.a6'1. ASilU �• .. -`r ` • A.,/—. (), -.:7 t&Vi- 0 •Nitt,. _.4 , '..., . ,§k,V , :Ix . -- 7 i , ,.. f Crr Mhl ENTRr 1NTVi •- --Ti I r AAA {" .•.••..— -r--..i�"r `,.. NF NO W/O•3C.00,00 8-1141101M011114.111 � .. . �- �V� l N4i•/IG LOT VATH.td t .+.w ,Jy ;�.;i r . .wcca f IV C , to M1.„.. Ir .K.Y'a .i 6 t,:,--"'.11 F.-�-� ( F.,,,.,,a,n.,,,. ' tO .�f .FY K'hu4E +.om.�w -- Ill - ,t�`T 7C1 • .w'-'" 4 / C • 14t1i'.Al cv_M.tlagi'tf 1 .�rl.. -7,. - /, . ' v UNTzf3:AlT S ' �. :-u►O[Mrp116 1t0 i” i 7 Ud.TLL 7Cry43 LOOM i - .._- rlu lU.F7sK1CwM ct IN Jim Bell Park Reserve(above)is an active park that fulfills the community's need for more athletic facilities,while Rambling River Park(top right)is an 81-acre passive park situated along the Vermilion iI I River and offers downtown with an outstanding outdoor recreational amenity. Farmington's historic train station might provide inspiration for a new farmer's HKGi has worked collaboratively with the citizens of Farmington and City staff for market pavilion near the railroad in many years,helping them determine the appropriate direction for changes in both downtown(concept above). new and existing parks as well as on creating redevelopment plans for the city's historic downtown. HKGi's park planning process uses interactive workshops and open houses to engage community members in generating and developing the ideas that provide the foundation for plan alternatives. The result has been the development of master plans for over a dozen parks,ranging in size from small neighborhood parks and art- based linear parks,to larger community scale parks with extensive athletic facilities. These master plans have consistently been based on a philosophy of respect for existing natural systems,which has resulted in incorporating native grasses in non- programmed spaces,use of rainwater gardens for storm water management,and interpretive signage related to ecological features have been successfully integrated into many of the plans. HKGi is currently designing two downtown parks as a follow up implementation action that emerged from the downtown redevelopment plan HKGi created for the City in 2015. What was once the center of a rural community now finds itself at the far edge of a growing suburb whose new,suburban-style growth has drawn economic activity away from downtown. HKGi's plan is designed to counteract this growth by attracting the types of residential and commercial investments that are likely to thrive in this unique downtown environment. FARMINGTON, MINNESOTA 24 t 'S le`'4 1 Y t r` " ittio COMPREHENSIVE PLAN #=%.,.. .' - ,. . : r , N... ALBERT LEA,MINNESOTA .‘., 1'" • 1 am so impressed with the new Albert -.;k - , lea Comprehensive Plan that I will be �= 4 5 s At_^ ' �` using it as a model in my travels around ' - ' a '1,, ' the country! .._ .-4� : Dan Burden EXecutive Director 'j' t • Walkable Communities . •'ill,. r. ' -, 9 + . r �- i 4s �' ei;, ` '— • .1. • a ', i • ‘,, Ja _ - * a'�Y .., swi ., . 1'i.' • li • • , . �,1+t i, ' 11 ' • ,lr .4 k . .. + c.a .: w sr t1 t I ' '! 0 4 • PERFORMANCE + REFERENCES 25 PROPOSAL FOR 2040 COMPREHENSIVE PLAN UPDATE Ke Commitments STAFF MEMBER PROJECT °A)OF TIME The table on this page lists Burnsville Comprehensive Plan 15% the current work load for staff members included in Fergus Falls DT/Riverfront Master Plan 15% this proposal along with Fergus Falls Glacial Edge Trail Master Plan 8% the percentage of their Jeff Miller Cedar Avenue Transitway Station Area Planning 8% time anticipated for each Excelsior East Town Small Area Plan 6% project. St.Louis Park Station Area Planning 4% In submitting this Burnsville Comprehensive Plan 3% proposal to the City Excelsior East Town Small Area Plan 4% of Farmington,HKGi is indicating its ability St.Francis Downtown Plan 6% and willingness to Stillwater Downtown Plan 3% commit proposed Bryan Harjes Victoria 2040 Comprehensive Plan 2% staff to complete this Victoria DT West Infrastructure Improvements 4% Comprehensive Plan Inver Grove Heights 2040 Comprehensive Plan 2% Update according to the schedule outlined later New Brighton 2040 Comprehensive Plan 2% in this document. The Other Projects 13% schedule is designed to Burnsville Comprehensive Plan 17% meet the Metropolitan Greenfield Comprehensive Plan 15% Council's review and Mound Comprehensive Plan 5% approval deadlines. Laura Chamberlain New Brighton 2040 Comprehensive Plan 6% Waukee Comprehensive Plan 6% Mound General Planning Services 7% Columbia Heights Comprehensive Plan 11% Dakota County Comprehensive Plan 7% Inver Grove Heights Comprehensive Plan 14% Jesse Thornsen • Lindstrom Planning Services 7% St.Francis Downtown Plan 15% Victoria 2040 Comprehensive Plan 30% FARMINGTON, MINNESOTA 26 References The following contact people can provide insight into their experience working on comprehensive planning projects with HKGi staff members included in this proposal. Comprehensive and Downtown Planning-2008-present Kevin Ringwald,Director of Planning and Development City of Chaska kringwald@chaskamn.com 952-448-9200 Comprehensive Plan-2007 Kathy Bodmer,Associate City Planner City of Apple Valley kbodmer@cityofapplevalley.org 952-953-2503 Comprehensive Plan-2010 Jane Priebe,Economic Development Director City of Wahpeton,North Dakota janep@wahpeton.com 701-642-8559 Comprehensive Plan-present Jenni Faulkner,Community Development Director City of Burnsville jenni.faulkner@burnsvillemn.gov 952-895-4467 Comprehensive and Community Planning-2008-present Meg McMonigal,Senior Planner City of St.Louis Park mmcmonigal@stlouispark.org 952-924-2500 27 PROPOSAL FOR 2040 COMPREHENSIVE PLAN UPDATE / COMPREHENSIVE PLAN ST.LOUIS PARK,MINNESOTA / ,./.4 1 «. n, ,' .. r_. I I1r .I _ ) .I 1 I!i�, de ,• r� - , ....„ _t .. ,. ,,, .• - V i • . 4 .7 . `ter '�. s • y it . • y _ e:. airt 1 , .a ? t g Paid• 1 -,r.0 .`` 7r- t % id*, - • 4 ....,..% 4.'41'1,4 ~•1';; ' ' i. 1-4 x L , .r a .r° 0 5 • SCHEDULE + COST FARMINGTON, MINNESOTA 28 Schedule The following schedule is based on the work plan contained in this proposal and is designed to meet the City's desired deadline for completion of the Comprehensive Plan. If selected for this project,HKGi will work with the City to establish a detailed meeting and community engagement schedule. TASK A�� MAY JUN JUL AUG SEP OCT NOV DEC ,18 FEB MAR Task 1 -Understand Current Conditions Task 2-Evaluate the Current Comprehensive Plan Chapters Task 3-Update the Community Vision,Land Use and Housing Elements Task 4-Update the Other Plan Elements(Economic Development, Sustainability,Heritage Preservation) Task 5-Prepare the Complete Plan Document Task 6-Conduct Plan Review and Seek Approvals 29 PROPOSAL FOR 2040 COMPREHENSIVE PLAN UPDATE Costs The table below contains a task-by-task breakdown of the costs associated with executing the proposed work plan. If selected,HKGi will work with the City to refine the work plan and the cost to best meet the City's needs and objectives for this project. As requested,we have also included a cost range for each of three different community engagement levels. The not-to-exceed cost is based on Alternative B. HKGi staff member hourly rates are included in the table at the right of the page. HKGi Hourly Rates Task I Fees Principal $170-225/Hr Associate $115-165/Hr 1.Understand Current Conditions $ 5,500 Sr.Professional $90-165/Hr 2.Evaluate the Current Comprehensive Plan Chapters $ 5,300 Professional II $80-105/Hr Professional I $50-85/Hr 3.Update the Community Vision,Land Use and Housing Elements $19,700 Technical $40 65/Hr Secretarial $60/Hr 4.Update the Other Plan Elements(Economic Development,Sustainability, $ 5,100 Litigation Services $200/Hr Heritage Preservation) Testimony $285/Hr 5.Prepare the Complete Plan Document $ 5,400 INCIDENTAL EXPENSES 6.Conduct Plan Review and Seek Approvals $ 8,000 current Federal Mileage rate/mile Sub-Total $49,000 Photocopying BW $.15/page Expenses $ 1,000 Photocopying Color $1/page Total not-to exceed $50,000 Outside Printing Actual Cost Large Format Actual Cost ENGAGEMENT ALTERNATIVE COST RANGE Scanning Alternative A $6,000-$8,000 B/W Bond Plots $5 each Alternative B $9,000-$11,000 Alternative C $12,000-$15,000 Color Bond Plots $20 each Color Photo Paper $40 each Plots FARMINGTON, MINNESOTA 30 i', -e.,'* • v ,:.--'2' .'-':-.;-;.4,1 , lam r IV ! } `f ,f i...,,.:„.,,,,,,..,:::,,,,,,,,,,,. M' r Vit, d 11 : iijJ ,� : r 10111111..new, r y. i �� jib II -'',1i I , f xI,_I K-,, t A • fl ' . . . . , „ -_.j• 7,t '.- A .,..„.I ‘‘:.• ___ii,...ot,, ,A1,- . -..7.1...4_,, , .-L.,...giitil.;r:H.: 4ip ti... .e;v4.1,1a ) e. t a _.- • .--":1-': ‘-': ',:,''''.:‘,17.::jri.ic.,.: 'C..::'.''.:.7s.ilil-•,. .-...',..„11*.r..:'. ' . • ` .s, _. r ! jam41 '. '-' 1- • 'i �j-�� ,\: �!ti 4- -:ti y` ArTc• Y i . h u91 nl4x w .tl n - 4yy-,y.a_ ! xfi , .i^x 4,f • • I Y - -1/' ,. �1 r Creating PLACES that enrich PEOPLE'S lives ©© NH 01tRiIit City of Farmington 430 Third Street } Farmington, Minnesota 1 651.280.6800 -Fax 651.280.6899 .A PROVOwww.c i.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Vermillion River Streambank Stabili7ation and Habitat Restoration Project in Rambling River Park DATE: April3, 2017 INTRODUCTION The city of Farmington partnered with the Vermillion River Watershed Joint Powers Organization (VRWJPO)to apply for a Metro Conservation Partners Legacy Grant for the Vermillion River Streatnbank Stabili7ation and Trout Improvement Project within the city's Rambling River Park. The grant application was driven primarily by the need to address erosion that has been occurring along the Vermillion River bank causing the channel to move closer to the existing trail in the Park. An additional need being met by the project is to restore trout habitat in the Veinullion River. The city council previously received a presentation about the project at the March 13, 2017 work session. DISCUSSION In March 2016, the city was notified the project was selected for grant funding. Since this notification, city staff has met several times with staff from the VRWJPO, Dakota County, Minnesota Department of Natural Resources (DNR)and the Dakota County Soil and Water Conservation District to plan the Project. The planning is now far enough along that staff would like to provide information about the project to the public. The important details about the project are as follows: • Dakota County will manage the project bid process. • The project bid document will be issued on or about May 8, 2017. • Project bids will be due on or about June 8, 2017. • Dakota County will hold the construction contract. • The current trail section within the project boundary is proposed to be replaced due to its age, condition, and damage expected during the project. • The current joint powers agreement with Dakota County will be amended to include trail reconstruction as part of the construction document and the city will be asked to approve this amendment in the near future and before the project is bid. • Including the trail reconstruction as an alternate bid in the construction document will allow the city to review and either approve or reject this work in the contract. • The estimated cost prepared by Engineering Department staff for trail reconstruction is $29,388.00. • Trail reconstruction costs are not covered by the grant. • Trail reconstruction costs will be paid by the city if the alternate bid is approved by the city council. • Dakota County will invoice the city for the trail reconstruction costs after work has been completed by the contractor and the contractor has submitted an invoice to Dakota County. • City staff will provide project management during the construction phase,which will satisfy the $20,000.00 in-kind matching requirement identified in the grant application. • City staff will submit a monthly report to Dakota County itemizing the costs associated with construction management. • The project is scheduled for construction in July and August because this is within the time frame the DNR will allow in order to minimize impact on the trout in the Vermillion River. • During the project the trail section located within the Project boundary will be closed for public use (see attached map showing the trail closure location). • During the project a few parking stalls in the south area of the Feely Fields parking lot will be closed and used as the project staging area. • A proposed accessible fishing area within the project boundary will be bid as an alternate. Attached is additional information about the project including: • a project location map • the park's trail closure location map • a schedule • photos of the Vermillion River's encroachment on the trail and current trail condition • a trail reconstruction cost estimate One of the city council's priorities is partnerships. The project is an excellent example of how a number of agencies have come together in partnership to solve erosion, habitat and trail issues currently existing in the park. A second city council priority the project meets is for fiscal excellence. Utilizing grant funding to cover the project costs associated with the bank stabilization and habitat restoration work in order to address the encroachment of the river on the existing trail is fiscally prudent. BUDGET IMPACT City staff will provide construction management of the project and will therefore satisfy a$20,000.00 in-kind matching requirement from the city, which was identified in the grant application. The city will be responsible for the cost of trail reconstruction. At the March 13, 2017 work session the city council received information about possible funding for trail reconstruction could come from excess revenue that was anticipated to be generated in the 2016 budget. Once the bid alternate is known, the city council will be able to discuss if it wishes to move forward with the trail reconstruction and then make a final determination of what funds will be used to cover the cost. ACTION REQUESTED No action is required. This item is for informational purposes only. ATTACHMENTS: Type Description ❑ Exhibit Project Location Map ❑ Exhibit Rambling River Park Trail.Closure Location Map D Exhibit Schedule ❑ Exhibit Photos of Vermillion River Erosion and Current Trail Conditions ❑ Exhibit Trail.Reconstruction Costs Estimate RAMBLING RIVER PARK RIVER AND HABITAT RESTORATION PROJECT AREA - L_________, I PLAYGROUND TENNIS V BALLFIELD • COURT BALLFIEL 1 4* ii , ,, ,, ,.. ,il. 1 4 • ._ , ----,„ Testi .o 0 O � • p� BALLFIELD '"�--�_.I 20 r o O� lib <1 - =� -- 0;10_00" w Lf a ``• I I w �. PM SCHMITZ _ ME MN MAKI --- ._ \ ARENA Lr o WHI�SPE G_ EM PARKING— ,rT�—�- r c.,:,' LOT I r - -�- - J r / SPRUCE ST I I, 1 ,—C:71 i i Rambling River Park Trail Closure Location Map Ca V inYde le flill-H' '- i: . 111, „ , ELM ST r tu PP' Q t fle-'. ' iik, .. 0 : ' -..11 L,..... IIIW 50 %:. rr 4 RAbfB� l G RIVER PARK 41411 1 c tIoNitt,.... Or "1 44 ” IV i ; 1, .- 114.,; -\ .------\ 1 i ill_ A - 'toys � • #14 riik s. -----.........! iii. • F t i 0 roditopitio. :.1- 0, March 28, 2017 1:2,400 0 112.5 225 450 ft I r , ' i ' i , ti I t 0 30 60 120 m Property Information Disclaimer:Map and parcel data are believed to be accurate,but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal,survey,or for zoning verification Vermillion River Watershed Joint Powers Organization Rambling River Park-Streambank and Habitat Restoration Gantt Chart No. Task Deadline 2017 2018 2019 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 1 Complete Design Documents 3/1/2017 • ■ 3 Stakeholder Meetings Varies ■ • ■ I 5 MPARS(WCA),Corps Permitting Applications 3/15/2017 6 NPDES Permitting Application 6/1/2017 7 Assemble Bidding Documents 5/1/2017 8 Bidding and Contract Award 6/30/2017 9 Construction 9/1/2017 10 Housekeeping After One Season 8/31/2018 ■ • ■ 11 Grant Deadline 6/30/2019 ■ Updated:3/28/2017 Vermillion River Erosion Impact on Trails and Trail Conditions in Rambling River Park ..., it , .. - :,- •, . i 0 ,,,.,; i. 1 , ;• , .. ',.'4.1 . - , , I jto, ,44. . . •1. ,.., C•l• it 1r4 t44 A' ,4'" Iv vr. 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PREPARED BY:JDS DATE:3/7/2017 Rambling River Park Stream Restoration Trail Reconstruction Engineer's Estimate Item Estimated Total Estimated No. MnDOT No. Description Unit Quantity Unit Price Price 1 2021.501 Mobilization LS 1 $ 5,000.00 $ 5,000.00 2 2104.505 Remove Bituminous Trail Pavement SY 400 $ 8.00 $ 3,200.00 3 2104.513 Sawing Bituminous Pavement LF 16 $ 3.00 $ 48.00 4 2105.501 Common Excavation(P) _ CY 180 $ 20.00 $ 3,600.00 5 2211.501 Aggregate Base,Class 5 TON 350 $ 15.00 $ 5,250.00 6 2360.502 Type SP 9.5 Wearing Course Mixture(2,B) TON 80 $ 120.00 $ 9,600.00 7 2515.515 Geotextile Filter,Type V SY 500 $ 2.00 $ 1,000.00 8 2574.525 Organic Topsoil Borrow CY 35 $ 30.00 $ 1,050.00 9 2575.501 Seeding AC 0.045 $ 2,000.00 $ 90.00 10 2575.502 Seed, Mixture 34-261 _ LB 2 $ 50.00 $ 100.00 11 2575.561 Hydraulic Mulch Matrix SY 225 $ 2.00 $ 450.00 Total: $ 29,388.00 NOTE:Trail reconstruction assumes 3"of blacktop, 12"of aggregate base,and geotextile fabric on top of existing subgrade. K:\PUBLIC DEVELOPMENT\RAMBLING RIVER PARK SHORELINE RESTORATION\ENGINEER ESTIMATE\2017-03-07_EngineerEstimate_Trail 1 OF 1 yo�FAIGi, � City of Farmington 430 Third Street Farmington, Minnesota `ts 651.280.6800 - Fax 651.280.6899 .,PROVO www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Jennifer Dullum SUBJECT: Emerald Ash Borer Management Plan DATE: April3, 2017 INTRODUCTION Emerald Ash Borer(EAB)is an introduced pest from Asia that was first discovered near Detroit, MI in 2002. EAB has been moving west and in 2009 was found in St. PauL EAB is spread by the movement of ash firewood, wood waste and nursery stock. Ash larva kill ash trees by tunneling under bark and create tremendously hazardous conditions. Currently EAB has been confirmed in fourteen(14)Minnesota counties the most recent find in Red Wing on March 2, 2017. DISCUSSION EAB was discussed at the city council workshop on March 13, 2017. At that time, staff reviewed the history, impacts and current status of EAB. Also presented was the completed city boulevard ash tree inventory and management plan. Staff discussed removal and treatment options, a homeowners program and costs associated with EAB. Staff was asked to bring before city council the final management plan for approval. BUDGET IMPACT The 2017 budget includes $10,000.00 to begin treatment on good quality ash trees. Further discussion and planning will be necessary during budget and CIP development to continue funding EAB treatment and removal. ACTION REQUESTED Adopt the EAB Management Plan which would include; • Education and outreach summer 2017 • Removal of all poor quality ash trees starting winter 2017-18 • Treatment of good and fair quality trees over 15"DBH • Homeowner program ATTACHMENTS: Type Description D Backup Material EAB Management Plan City of Farmington Emerald Ash Borer Management Plan/Program Revised 03/02/2017 PURPOSE The city of Farmington supports a proactive approach to identifying and planning for Emerald Ash Borer(EAB) infestation. This approach helps spread the physical and fiscal costs over a manageable time period and limits the detrimental effect on property value, quality of life and the environment. APPLICABILITY This management plan is applicable to all public and private properties within the city. EAB COORDINATOR The Natural Resource Specialist (NRS) will be responsible for implementing and overseeing this program. INTRODUCTION EAB (Agrilus planipennis) is an introduced pest that has now been confirmed in twenty-nine (29) states, including Minnesota, and two (2) Canadian provinces. It was first discovered near Detroit, Michigan in July 2002. Since its initial finding, millions of ash trees have died and it has costed states, municipalities, nurseries,forest industries and property owners millions of dollars. EAB attacks all species of ash trees(Fraxinus spp.) found in Minnesota, which include green ash (Fraxinus pennsylvanica), black ash (Fraxinus nigra) and white ash (Fraxinus americana). Minnesota is home to more than 900 million ash trees. Mountian ash are not of the Fraxinus genus, so are unaffected by EAB. By early 2017, EAB has been confirmed in fourteen (14) Minnesota counties. It is uncertain when EAB will move beyond the known infestation sites and impact Farmington. While the adult beetles feed on ash leaves, but do little damage,the larvae feed on the inner bark of trees, disrupting its ability to transport water and nutrients up to the canopy. As the number of larvae in a tree increases, less and less water and nutrients reach the canopy, resulting in dieback in the canopy. Initial attacks tend to be in the upper portions of the canopy. By the time visible symptoms are obvious,the population of EAB has grown and likely spread to other trees in the area. RECOGNITION OF EAB Signs/symptoms of EAB that can help detect an infestation include: • Increased woodpecker activity/damage • Bark splitting (vertical slits) • Canopy dieback • D-shaped exit holes created by adult insects as they emerge from the tree • Epicormic branching/shoots near base of tree • Serpentine (s-shaped) larval galleries that are packed with frass • The presence of EAB or larvae (adult are bright metallic green 1/2 inch long with flattened back, larvae are creamy white and legless) EDUCATION The city will continue to educate residents and elected officials concerning EAB using newsletter articles,the city website, social media and other applications as deemed necessary. TRAINING The NRS will stay informed about EAB outbreaks and research. City staff will be trained to aid in detection, responsible tree removal, disposal and coordination of city response. INVENTORY A citywide tree inventory has been completed on all boulevard and mowed-area park trees. This inventory will allow the city to determine what is at stake, help determine which areas should rank as priority management areas and help with overall planning efforts. DETECTION AND MONITORING Staff will continue to inspect ash trees on public and private properties, both on request and during routine inspections. Suspect trees will be carefully analyzed. Sampling mechanisms to be used will be consistent with Minnesota Department of Agriculture (MDA)guidelines and will include, but not be limited to, visually looking at all parts of the tree, branch removal and bark shaving. Staff from the MDA will be contacted if EAB is suspected or confirmed in a tree. If staff detects an early infection which is limited to a few trees,the city may encourage tree removal to slow the rate of spread. As in the past,the city will volunteer to allow MDA to set up purple traps in trees on public properties to determine a presence of beetles in the city. The traps use a sticky substance to trap the beetles. ORDINANCE REVISION The city revised its diseased tree ordinance in 2012 to include EAB as a public nuisance. The ordinance amendment specified requirements for proper management of EAB infested trees including, but not limited to, removal and disposal,transportation and enforcement. ASH TREE MANAGEMENT Any EAB work needs to be conducted outside of flight season which is typically from May 1 - September 30. Public Property Trees: • The city will not plant any new ash trees on public property. • The city will begin removal of all poor quality trees and trees in good or fair condition that are 15" DBH or less. • The city will continue to cooperate with the MDA and Minnesota Department of Natural Resources (DNR)to establish EAB detection trees, as needed, on city property. • Ash trees in wooded areas will be left alone, unless they are by a bike path or structure and could cause harm if they fall. • If there is an early EAB infestation the city will remove infested trees as needed to slow the spread. Boulevard Trees: • The city will not plant any new ash trees on public boulevards. • The city will begin removal of all poor quality trees and trees in good or fair condition that are 15" DBH or less. • The city will begin treating trees identified as good and fair quality that are 15" DBH or greater from the 2016 tree inventory. • The city will permit residents to hire a tree service to chemically treat any ash tree in the public ROW. The tree service shall be a bonded and insured State of Minnesota Licensed Commercial Pesticide Applicator using only state approved trunk injection pesticides. (Note: Chemical treatment would not preclude future removal of any ash tree if deemed necessary). • Trees removed from the ROW will not be replaced unless they are on an approved boulevard tree route. Residents wanting to replace will need to do so back on private property. Private Property Trees: • Property owners are urged to monitor for EAB. • NRS will advise property owners of available options. Details on removal requirements are specified in the diseased tree ordinance. • The city will not treat or dispose of any trees found on private property. TREE DISPOSAL AND UTILIZATION Staff will monitor removal rates of EAB infested trees and consider local disposal sites. Approved options for proper disposal of wood positively infected with EAB: • Transporting the wood to an approved disposal site • Chipping the wood to dimensions no greater than 1" x 1" x 1" • Burning • De-barking(removing all bark and at least 0.5" of outer wood) • Treatment (including heat treating, kiln drying, fumigating, seasoning or another method approved by the MDA) PLANTING Ash trees are no longer being planted on public properties and boulevards. Ash tree are not recommended to be planted on private properties. Staff will encourage planting other species. The city will strive to plant a variety of species, as diverse plantings reduce impacts of insect or disease outbreaks. CHEMICAL TREATMENTS Currently, there are no cost-effective treatments for widespread city consideration. The NRS will provide consultation and information to help property owners devise treatment plans, as requested. Information will include the handout "Homeowner Guide to Insecticide Selection, Use and Environmental Protection". Staff will advocate for the use of chemical injections as the preferred method of application. For these chemicals that require professional application, only Certified Pesticide Applicators will be recommended. BUDGET The city currently has a Natural Resource Fund with monies allocated to both city staff time and professional services. There is currently no specific category for EAB funds. PARTNERSHIPS WITH OTHER ENTITIES The city has and will continue to work with several other entities, including but not limited to, the MDA, DNR, Minnesota Shade Tree Advisory Committee (MnSTAC) and South of the River Tree People (city foresters from neighboring communities). South of the River Tree People hold meetings allowing for idea and resource sharing and a regional EAB program that is consistent and cost effective. Included local units of government include the cities of Apple Valley, Burnsville, Eagan, Eden Prairie, Inver Grove Heights, Lakeville, Mendota Heights, Prior Lake, Rosemount, St. Peter and Savage. SUMMARY EAB poses a serious threat to Farmington's urban and community forest. The city will implement this EAB Management Plan/Program to the extent feasible. This management plan is dynamic and subject to revision(s) as new information about EAB becomes available and/or as new treatment options are identified. Furthermore,this plan is also subject to revision should state and/or federal policies necessitate plan updates. 2017 TASKS • Present plan to and train city staff about EAB. • Deliver and provide information packet to municipal services and parks staff. • Continue regular meetings with neighboring communities (South of the River Tree People). • Remove stressed ash trees in boulevards and parks. • Prepare education materials on EAB for public events, newsletter and social media. CONTACTS EAB Coordinator:Jen Dullum, Natural Resources Specialist: 651-280-6845 jdullum@ci.farmington.mn.us www.ci.farmington.mn.us MDA Arrest the Pest Hotline: 651-201-6684 Summer 2016 Ash Tree Inventory Development #of Ash Trees Akin Park Estates 102 Autumn Glen 134 Business Park 337 Charleswood 182 Charleswood Crossing 1 Dakota County Estates 415 Deer Meadow 68 East Farmington 1151 Executive Estates 42 Fair Hills 50 Henderson 21 Hill Dee 21 Hillview 9 Hometown 3 1 Industrial Park 79 Limerock Ridge 38 Meadow Creek 210 Middle Creek 114 Middle Creek East 34 Middle Creek Estates 35 Municipal Campus 15 ; ; Mystic Meadows 48 Nelson Hills Farm 166 Old Town 506 Park View Ponds ' 21 Pine Knoll 6 Pine Ridge Forest 34 Prairie Creek 197 Riverbend 25 Riverside Estates 96 Silver Springs 59 Sunnyside 180 Swanson Acres 6 Tamarack Ridge 40 Terra 2 Troy Hills 210 Vermillion Grove 18 Vermillion River Crossing 9 Westview 30 Total= 3374 ORMi City of Farmington Oc 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 ►.A P*Oew www.c i.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: John Schmeling, P.E., Civil Engineer SUBJECT: Approve Street and Trail Maintenance Services Being Done Under the South Metro Joint Powers Agreement DATE: April 3, 2017 INTRODUCTION Bids for street and trail maintenance services being done under the South Metro Cities Joint Powers Agreement for Street Maintenance Services (South Metro JPA)were received by Burnsville on March 10, 2017. The contracts were awarded at the Burnsville city council meeting on March 21, 2017. The proposed maintenance services include seal coating streets, crack sealing streets, and fog sealing trails (See attached maps). The South Metro JPA is an agreement between a group of south metro cities, including Farmington, to act collectively to bid and contract out certain street and trail maintenance services. By combining the quantities needed by each community, contractors are able to discount the unit prices, leading to cost savings for each community. DISCUSSION The following is a summary of our street maintenance costs based on the bids received: Seal Coating Streets: $234,050.00 Crack Sealing Streets: $28,500.00 Administrative Fee(0.5%): $1,312.75 Total: $263,862.75 Seal coating prices increased this year by about 2.8% ($1.07 to $1.10 per square yard), likely due to increased oil prices. Crack sealing prices decreased by about 11.6% ($0.43 to $0.38 per lineal foot), likely due to the contractor's motivation to win the contract. The cost for seal coating, crack sealing, and administrative fee will be paid for using money from the city's maintenance fund for seal coating. Attached for the city council's information is a chart showing actual and projected costs for seal coating, and how they compare to available funding. Since 2012, $350,000 per year from the local tax levy has been transferred to the maintenance fund for seal coating. As you can see, we continue to project that the total seven year cost will be less than the original estimates (Between 80% and 81% of the available funding). The following is a summary of our trail maintenance costs based on bids received: Fog Sealing Trails: $16,320.00 Administrative Fee(0.5%): $81.60 Total: $16,401.60 Prices for bituminous fog sealing of trails increased this year by about 1.1% ($0.03 per gallon more than 2016), likely due to increased oil prices. The cost for fog sealing and administrative fee will be paid for using money from the city's maintenance fund for trails. In addition to the fog sealing, we are also planning to do crack sealing on the trails within this year's fog sealing areas. The trail crack sealing is not included as part of the South Metro JPA contracts. BUDGET IMPACT The cost for street maintenance is included in the 2017 budget and is being funded through the maintenance fund for seal coating. The cost for trail maintenance is included in the 2017 budget and is being funded through the maintenance fund for trails. ACTION REQUESTED Approve street and trail maintenance services being done under the South Metro JPA contracts for 2017. Our partnership with the other south metro cities, combined with our commitment to ongoing street and trail maintenance, foster quality delivery of these services with fiscal excellence. ATTACHMENTS: Type Description ❑ Backup Material 2017 Seal Coat Streets Overview Map ❑ Backup Material 2017 Crack Seal Streets Overview Map ❑ Backup Material 2017 Fog Seal Trails Overview Map D Backup Material Seal Coat Funding and Expenditures Analysis 2017 SEAL COAT STREETS OVERVIEW MAP Legend —City Bituminous Streets It a H ,._10—2017 Seal Coat Streets • _q City Gravel Streets �`�— —City Boundary.l.�,. a �� �■Q t Other Streets it ha dmitm.S II ♦Ell WM IP vizi gii i ir ...' V! Ids \ = FF11y]i s r' 3 w+a r I : ‘.% \ . , 31 �r HT )J!. Dorm. -.. f.. Cr : . �,. 1 �' r ..... . . 111 I IN i i Ka or M EEll MIR IIIIII II rn .w 'It, 1,== M===M 1 !II 1 X 3 31 _ im.. �. if il II- II Him la 1.1 Er mw .a m t „i - 2111 -g BthgliniL i______J. N+ l/.." j�0 0.25 0.5 1 1.5 2 � Miles ''' IP 1 This drawing is neither a legally recorded map nor a survey and is not intended to be used as one.This drawing is a compilation of records, 1- A 10 Dale:3/21/2017 information,and data located in various city,county,and state offices and other sources and is to be used for reference purposes only •A The city of Farmington is not responsible for any inaccuracies herein contained. 2017 CRACK SEAL STREETS OVERVIEW MAP W_ Legend . .. --.] —City Bituminous Streets -I--' i ''''aw 6 -2017 Crack Seal Streets r �` ` o� -City Gravel Streets • a `ra v -City Boundary �� ThIllit--• Other Streets 1 _ iftl,• mani.kiiiik rki t, ** Naga A � �9w r .... . / , ..... �aw aw -I __.Ll _ �e:iaw 64 waw • • 64 F -_. " a i clf O I ^°"', g ........ 3 64 raaw I� r: e�.�a ar_... s .11k 1 VP* e fri 3, 1g w .I 1 e 1 r 2-- • • • - a It aw ! F / 1!!! W,,,. U coo- N. MIMI IPAIMI $ 11 ©MI rem is 1 Mingbip.....1. LMIN iiii i a i1IIII- ■ 1 a L wa,we 1P1141 ; i . s WWI. .„,„„‘: -- No�E ARMjyc 0 0.25 0.5 1 1.5 2 Miles Wiz`\ This drawing is neither a legally recorded map nor a survey and is not intended to be used as one.This drawing is a compilation of records, 1 +sr, `'. information,and data located in various city,county,and state offices and other sources and is to be used for reference purposes only. A rao+`s Date:3/21/2017 The city of Farmington is not responsible far any inaccuracies herein contained. 2017 FOG SEAL TRAILS OVERVIEW MAP __................ - a.�}� Legend '* —City Trails .,w �^' w ••a• 11‘ —2017 Fog Seal Trails .. . I , " =n Coy Boundary 9w € ~� 0 a „w• • -r- s ' / ' ®;wsw� ICS ,i• �g , s. _ , w , SI m �9 9 /. ' -‘ "-; E -- II 7---'' • * : . �I l' d e E , „�.5,w O s II 64 L------14 i • -LI.:--------'z „y\E.,:e)i ..wl. ate'' . i' En i L--- D. .... i. h..: : 2,,, 4 I ,. s I ..c, a r M ., E r______ '"..W ., , i MI,SON i ; :Yr r^Jq50l . 4 i z, a z s ,r...- ) i I I L,......_________________________ S ...w __________„--„ ..„....s,....... l' - 1 V 1 L w. k p� . q•-•• , 0 0.25 0.5 1 1.5 2 v z Miles 1 This drawing is neither a legally recorded map nor a survey and is not intended to be used as one.This drawing is a compilation of records, 4*• informationand data located on yadous city,county,and state offices and other sources and rto be used for reference purposes only. 4 ,Date:3/27/2017 The city of Farmington is not responsible for any inaccuracies heroein contained. Seal Coating Fund 7-Year Cycle Funding and Expenditures $2,500,000 $2,000,000 $1,966,354.49 in \� —Current }' Funding Level c ($350,000/yr) a $1,500,000 — --r• $1,501,196.00 x w c -I.1-7.--_--_ —*—Actual+Future c Expenditures 111111•1111 (Method 3) r $1,000,000 f'• .$1,J':2,620.J� co E Actual+Future U it ; i , i Expenditures (Method 2) $500,000 2012 2013 2014 2015 2016 2017 2018 Year Note: 2018 expenditures are projected. After 2018 the projections will be updated for the next 7-year cycle(2019-2025).