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HomeMy WebLinkAbout01.07.08 Council Minutes COUNCIL MINUTES PRE-MEETING January 7, 2008 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, McKnight, Pritzlaff, Wilson Fogarty Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Randy Distad, Parks and Recreation Director; Kevin Schorzman, Interim City Engineer; Lisa Shadick, Administrative Services Director; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by McKnight, second by Pritzlaffto approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS Mr. Randy Oswald, 19282 Evenston Drive, informed Council he would like to resign from the Planning Commission due to other commitments. There is one year left on his term. Mayor Soderberg stated Council would regretfully accept his resignation, but would like him to continue. He has done a great service to the City serving on the Parks and Recreation Commission and the Planning Commission. If he decides to resign, he will need to submit a letter of resignation. He will continue to serve until someone is appointed. 4. COUNCIL REVIEW OF AGENDA Councilmember Wilson will pull the Council Minutes to abstain. Councilmember Pritzlaff asked about the payment to the City of Lakeville for information technology. Finance Director Roland explained it was for console problems with the Farmington Fire dispatch on October 23,2007. Lakeville paid for the trip charge and billed the City back. Councilmember Pritzlaff asked about the termination being December 6 and Council receives the notice on January 7. Staff explained there was a suspension without pay and December 6 is the suspension date. Council Minutes (Pre-Meeting) January 7,2008 Page 2 Councilmember Wilson asked about also appointing ThisWeek as a legal newspaper. Staff explained $5,000 is budgeted for legal notices. If this were done in both papers, the cost would be $10,000. This Week is delivered to everyone at no cost, however, legal notices are not something everyone would read. For $5,000, staff may have some other ideas. A decision will be made at the regular Council meeting. Mayor Soderberg asked Council about appointments to various committees in the annual organizational matters and if there would be any changes. There were no changes. Staff noted the term for the Planning Commission member on the EFP AC Committee and Castle Rock Discussion Group expires the end of January. This appointment will be made after the board and commission interviews. Councilmember Pritzlaff asked about doing a performance evaluation for Campbell Knutson. City Administrator Herlofsky noted the City Attorney is a Council appointment. Councilmember Pritzlaff wanted to leave the appointment as is, but would like some type of evaluation form or a form for feedback. 5. STAFF COMMENTS Interim City Engineer Schorzman noted Council received a conceptual sketch for the landscaping of the roundabout on TH3. Council should inform him of any concerns. 6. ADJOURN MOTION by Pritzlaff, second by Wilson to adjourn at 6:53 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~ ?r7~~ Cynthia Muller Executive Assistant COUNCIL MINUTES REGULAR January 7, 2008 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Soderberg, McKnight, Pritzlaff, Wilson Fogarty Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Randy Distad, Parks and Recreation Director; Kevin Schorzman, Interim City Engineer; Lisa Shadick, Administrative Services Director; Cynthia Muller, Executive Assistant Marianne Feely, Dawn Johnson, Breanna Thompson, Haley Krisnek, Andrew Froehling, Jacob Cordes, Dylan West, Calista Hills, Rilee Carufel, J anika Hemmingson, Katee Rotty, Roxanne Desseyn, Logan West, Renee Kothe, Tri Phu, Jody Pire, Andy Berndt, Kirti Sinha, Caroline Olstad 4. APPROVE AGENDA Councilmember Wilson pulled item 7a) Council Minutes to abstain. MOTION by Pritzlaff, second by McKnight to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Smoking in Parks - Farmington High School Students Students from the Tiger Leadership Club proposed a policy or ordinance for tobacco free parks. These students have chosen to live a life free of alcohol, tobacco and other drugs and have activities to encourage their peers to make the same choices. Students made a presentation to encourage Council to adopt a policy or ordinance to ban smoking in public parks. They received letters of support from various residents and businesses in Farmington. It was suggested to post signs in parks noting no smoking allowed. Mayor Soderberg thanked them for their presentation. Councilmember McKnight asked about the reaction in other cities where this has been done. Ms. Jody Pire, Dakota County Public Health, worked with Mendota Heights and Hastings. Very few issues have been reported with compliance. Communication to residents was through City newsletters and websites. They have noticed that the litter has diminished. Council Minutes (Regular) January 7,2008 Page 2 Mr. Pat Steeg, Dakota County Public Health, worked with Eagan and the County when they passed this policy. There were some concerns with how to enforce it, but there have been very few problems. The policy for County park land was expanded to include all County land, including the library. Councilmember McKnight liked the potential consistency between City property and school property as far as no smoking. He suggested Parks and Recreation Director Distad check with other communities. Councilmember Wilson was concerned with the policy referring to trails. A lot of the trails are abutting residential property and this comes close to infringing on property owner rights. Staff noted the signage would help, but the City could not enforce it on private property. Councilmember Wilson noted it is legal for adults to use tobacco. It is not the role of government to put limits on freedoms and he would not support the ordinance. Councilmember Pritzlaff asked about enforcement and what would be the fine. Staff replied an ordinance is enforceable. A policy relies on willingness to follow the rules. An ordinance violation could have a penalty up to $1,000. Mayor Soderberg suggested staff do more research and bring a recommendation back to Council. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Wilson, second by McKnight to approve the Consent Agenda as follows: b) Approved Temporary On-Sale Liquor License - Administration c) Received Information Boards and Commissions Attendance - Administration Councilmember Wilson thanked those who serve on boards and commissions. d) Adopted RESOLUTION RI-08 Approving Gambling Event Permit- Administration e) Approved Easement Acquisition Hillview Storm Sewer Project - Engineering f) Approved Dakota Communications Center Fire Operations Committee Appointments - Fire Department g) Approved Joint Powers Cost Share Agreement for Pictometry Software - Human Resources h) Received Information School and Conference - Finance i) Received Information School and Conference - Administration j) Approved Bills k) Approved Personnel Action - Human Resources APIF, MOTION CARRIED. Council Minutes (Regular) January 7,2008 Page 3 a) MOTION by Pritzlaff, second by McKnight to approve Council Minutes (12/17/07 Regular). Voting for: Soderberg, McKnight, Pritzlaff. Abstain: Wilson. MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Annual Organizational Matters - Administration MOTION by Pritzlaff, second by Wilson as follows: 10a(1). That Councilmember Pritzlaffbe designated as Acting Mayor from January 8, 2008 through December 31, 2008. 10a(2). That the Farmington Independent be designated as the official publication from January 8, 2008 through December 31,2008. A request was received from This Week Newspaper to also designate them as a legal newspaper. Mayor Soderberg's request for a motion to also designate This Week as the official newspaper died for lack of a motion. 10a(3). Appoint the firm of Campbell Knutson, Joel Jamnik as City Attorney from January 8, 2008 through December 31,2008. 10a(4). Appoint the firm ofBonestroo, Rosene and Anderlik as the City's Consulting Engineer for the year of 2008. 10a(5). That the Anchor Bank of Farmington, League of Minnesota Cities 4M Fund, RBC Dain Rauscher, Wells Fargo Investments and Smith Barney Inc. be designated as the Official Depositories from January 8, 2008 through December 31, 2008. 10a(6). That all sworn personnel in the Farmington Police Department be designated as process servers for the calendar year 2008. 10a(7). Approve a $1,000,000 Faithful Performance bond for the City Clerk. 10a(8). ORDINANCE NO. 007-576 Establishing Fees and Charges for licenses and permits for 2008 was adopted December 17, 2007. 10a(9). Appointments to Boards and Commissions - Candidates will be interviewed January 19,2008 and appointments will be made at the January 22,2008 Council Meeting. 1 Oa(l 0). Appoint Councilmember Wilson as the primary and Councilmember Pritzlaff as the alternate representative to the ALF Ambulance Board. Council Minutes (Regular) January 7, 2008 Page 4 10a(11). Appoint Mayor Soderberg as the City's representative to the CEEF Committee. 10a(12). Appoint Councilmember Fogarty, Staff member Peter Herlofsky, to the Farmington/Empire Planning Advisory Committee. The Planning Commission member will be appointed at the January 22, 2008 Council Meeting after Boards and Commissions interviews. 10a(13). Appoint Councilmembers Pritzlaff and Wilson to the MUSA Review Committee. 10a(14). Appoint Councilmember McKnight, Staff member Peter Herlofsky to the Farmington/Castle Rock Discussion Group. The Planning Commission member will be appointed at the January 22,2008 Council Meeting after Boards and Commissions interviews. 10a(15). Appoint Robin Roland as Director and Brenda Wendlandt as Alternate to LOGIS for 2008. 10a(16). Appoint by resolution R2-08 Peter J. Herlofsky, Jr. as the Responsible Authority for data practices and Brenda Wendlandt as Data Practices Act Compliance Officer and Brian Lindquist as Responsible Authority for law enforcement for 2008. APIF, MOTION CARRIED. b) "At Your Service" - Administration Residents now have the ability to e-mail questions and service requests through the City's website. The reception staffwill check the e-mail daily and forward it to the appropriate department. An automatic response is sent to the resident letting them know their request has been received and also directs them to a survey. This was communicated to residents through the City newsletter. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember McKnight: He has received calls on a couple homes that have stopped remodeling projects. The Building Official is working on this situation. There is good information in the market study. There is specific information that needs to get to specific businesses and asked if staff had a plan on how to share the information. City Administrator Herlofsky noted a meeting is scheduled with some businesses to follow up. Council Minutes (Regular) January 7,2008 Page 5 Councilmember Pritzlaff: He also received calls regarding homes with unfinished remodeling projects. City Administrator Herlofsky: On Thursday, January 10, there will be a MUSA Review Committee meeting at 6:00 p.m., there will be a Council Workshop on January 14, at 6:30, and there is a Special Planning Commission meeting on January 15, at 6:00 p.m. Mayor Soderberg: Dispatch has been cut over to the Dakota Communications Center as of December 29,2007. They are now receiving 911 calls from 11 cities and the county. Ifhelp is needed even for a non-emergency, residents should call 911. Police Chief Lindquist is reading to students at Akin Road Elementary tonight. He reminded residents there are openings on boards and commissions. Interviews will be held January 19,2008. 14. ADJOURN MOTION by McKnight, second by Pritzlaffto adjourn at 8:02 p.m. APIF, MOTION CARRIED. Respectfully submitted, 7~;h-?~ Cynthia Muller Executive Assistant