Loading...
HomeMy WebLinkAbout02.04.08 Council Minutes 1'..... COUNCIL MINUTES PRE-MEETING FEBRUARY 4, 2008 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, McKnight, Pritzlaff, Wilson Fogarty Cindy Kirchoff, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Brian Lindquist, Police Chief; Randy Distad, Parks and Recreation Director; Kevin Schorzman, Interim City Engineer; Todd Reiten, Director Municipal Services; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by McKnight, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember McKnight asked about the appointments to the Fire Department. One of the appointments was due to a retirement, and the other two are re-appointments. Councilmember McKnight asked if the closed circuit camera system was included in the City Hall budget. This is included in the City Hall budget. Staff anticipates the cost will be over $50,000. Councilmember Wilson asked what is prompting getting a new wheel loader. The skidster is operated in the shop to pick up cardboard. The purchase of a front end loader would make this much easier. Councilmember Wilson asked if there were any issues with the garbage truck purchased in 2000. Staff explained they are following a 7-year maintenance schedule. To purchase a truck now, it would take until October to receive it. The old truck will be traded in. Councilmember Wilson noted the contract with Global Synergy, the EDA consultant, is ending. He asked for a summary of cost and achievements. They assisted with developing the Economic Development plan. Council Minutes (Pre-Meeting) February 4, 2008 Page 2 Councilmember Pritzlaff asked about the conference for the Human Resources Director. He asked staff to keep in mind to keep conferences in-state. Councilmember Pritzlaff noted the closed circuit security cameras would also be installed at the Police Station, Central Maintenance Facility, and both liquor stores and asked if they were included in the budget. The Police department has cameras in their budget. The majority ofthe cameras in the liquor store will be reused. The cameras will now be owned by the City. Regarding the wheel loader and the garbage truck, Councilmember Wilson asked if the City has to put money down. No money is put down. The truck is ordered and when received, it is paid for. Councilmember Pritzlaff asked about the payment to Hamline University in the amount of $1 ,250. This is the budgeted training class for the Director of Municipal Services. Halfwas paid in 2007 and the other half in 2008. This is equivalent to the leadership course other staff members have taken. Councilmember Pritzlaff also asked about a payment to LaMettry's Collision in the amount of$1,444.76. This was to repair a dented truck. 5. STAFF COMMENTS City Administrator Herlofsky had provided Council with some examples of evaluation forms for the City Attorney and City Administrator. Council decided to use the City Administrator evaluation form from last year and will leave the City Attorney evaluation up to the City Administrator. 6. ADJOURN MOTION by Pritzlaff, second by McKnight to adjourn at 6:48 p.m. APIF, MOTION CARRIED. Respectfully submitted, d ~ /Y?~ 7 Cynthia Muller Executive Assistant COUNCIL MINUTES REGULAR FEBRUARY 4, 2008 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Soderberg, McKnight, Pritzlaff, Wilson Fogarty Cindy Kirchoff, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Randy Distad, Parks and Recreation Director; Kevin Schorzman, Interim City Engineer; Cynthia Muller, Executive Assistant Bradley Dow, Randy Bock, Shannon Walsh, Michael Bischel 4. APPROVE AGENDA Mayor Soderberg removed item 5b) Introduce New Fire Fighters from the agenda, and moved item 5c) Congressman John Kline to the beginning ofthe meeting. MOTION by Pritzlaff, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Congressman John Kline gave Council an update on the last legislative session. b) Introduce New Employee - Parks and Recreation Randy Bock was introduced as the new Parks and Facilities Maintenance Worker. 6. CITIZEN COMMENTS a) Response to Mr. Mike Bischel Mr. Bischel has already paid three bills, had a concern with the fourth bill, and staffhas not invoiced him for a fifth bill. Staff recommended requiring Mr. Bischel to pay the fourth bill in the amount of$989.82 and to not send the additional billing of$736.85. Councilmember Pritzlaffwas concerned because after the Planning Commission denied the plat, the applicant brought it back to the City with changes. The City did not ask Mr. Bischel to make changes. At that point the plan should have been given back to Mr. Bischel and not reviewed as the Planning Commission did not ask for any changes. On the other side, the applicant took a risk by making changes and bringing it back in for review. ; .Y -"~.:< Council Minutes (Regular) February 4, 2008 Page 2 Councilmember McKnight stated the plat was accepted to review, not to approve. Mr. Mike Bischel, regarding 808 2nd Street, stated he reviewed the invoices and his major concern is the billable rate. Lee Mann $324,000/year billable rate, Dave Sanocki $253,000/year billable rate, Emily Reisinger $ 197,000/year billable rate, Eric Rose $183,000/year billable rate. This elevates the cost. There is $13.16 for mileage to go to 808 2nd Street from City Hall. That is 5.52 miles. He cannot get 5.52 miles, much less a half mile. The government pays $.42/mile. From June 25, 2007 - August 24, 2007, the preliminary plat was submitted, he attended several meetings, met with the City Attorney and all that work cost $1298 for two months of work. He came back to meet with the City Engineer and for a month the cost was $819. On the plat he moved the street 1 ft. as requested by the City Planners as a possible solution. After the street was moved, he received an invoice for almost $1,000. There was two months of work, multiple people looking at the plat for $1200. He was trying to follow the dollar amounts and it did not make sense. There is a $700 bill which the City will not invoice. He moved the street 1 ft, the Planning Commission would not discuss it, it was sent to the Council and not discussed, and it cost him $1700. Where is the accountability? He was encouraged by the Planning staff that moving the street I ft. was a good solution. He attended the workshop with Council and the Planning Commission and no feedback was given. He was moving things and trying to meet every letter of the law, and no feedback. Ifthe City cut out the $700 bill and does not think twice about it, Mr. Bischel felt there was more fat to cut. He has not received anything from Engineering telling him what they did for that amount oftime. Ifhe works for someone and gives them an invoice, he needs to know what was done. Plats and lot splits are complex to go through. Mr. Bischel felt there should be a minimum amount charged for processing a plat. Ifthe cost goes over that, then it should be charged. He was struggling with the $900 and the $700, and the past bills. When there are billable rates in the $300,000 range, that is not accountability. Mayor Soderberg stated Mr. Bischel's circumstance did make the City look at the process and one suggestion he made was to identify an amount up front so developers know coming in there are review charges and what they are. This is being refined. The guidance Mr. Bischel was looking for on his project, could not be given during a workshop as it would have been illegal. A workshop is to talk about policy and Council cannot talk about specifics of a single project. Council was looking at a broad picture of the types of redevelopments that might occur in the downtown. Council gave guidance to the Planning Commission as to what they are looking for and they have acted on that. The Planning Commission did deny the plat at the November 13, 2007 meeting and the charges Mr. Bischel incurred are subsequent to that denial. Once that denial occurred, the Planning Commission sent it to the Council and in the interim there was a request to have it reconsidered, and the Planning Commission chose not to. The Planning Commission's recommendation came to the Council, and Council understood there were some changes made, but the Planning Commission recommended Council Minutes (Regular) February 4, 2008 Page 3 denial and there was nothing to persuade the Council to do anything but support the Planning Commission's recommendation. Councilmember Pritzlaff stated at the workshop there was a lot of discussion about whether it would be a public or a private street that would serve the property. He recalled the outcome of the workshop was that the City did not want to split properties in the downtown and create private streets. Once the Planning Commission denied the plat, there should not have been any more action taken. There was a risk in bringing this to the City after it was denied. Councilmember Wilson stated Mr. Bischel did bring up one good point regarding the mileage. That fact has Councilmember Wilson concerned enough to table this for further review. Councilmember McKnight supported staff s recommendation, but to also look at the mileage. MOTION by Pritzlaff, second by McKnight to send the bill to Mr. Bischel as presented, but in the future staff should stop the process after denial, and to review the mileage. APIF, MOTION CARRIED. Mr. Bischel clarified that after all his comments, staffwill be looking at the mileage, a $12 item. We are not looking at billable rates. No one seems to be concerned that a billable rate of $320,000/year is excessive. He follows a dollar closer than Council does. Because of that he has been successful at what he does, because he can give people a really good value for their money. He was not feeling the value today. He did not feel the value in what Council was bringing forward. Regarding the denial by the Planning Commission and forwarding it to Council, Mr. Bischel felt Council could have looked at it and opened it up for discussion even after the City Attorney pointed out Mr. Bischel was in attendance. Councilmember Pritzlaff stated at the pre-meeting he told Council he would be in favor if the applicant is not present, to put it on the consent agenda. However, nothing in the packet had changed his mind and he left it on consent. The Planning Commission did their work, forwarded it to the Council, and Council reviewed it in the packet. Mr. Bischel stated if the Planning Commission forwards something to Council, he felt there should be some discussion and not put on consent. Ifthings go on consent, Council is not needed. If someone takes the time to show up wanting to discuss something, it should be discussed. Ms. Shannon Walsh, 816 2nd Street, was in attendance to follow-up on her e-mail to Council dated January 15, 2008 regarding the property at 808 2nd Street. After contacting City staff, she learned it was the owner's intent to have internal remodeling and expansion and to continue triplex use. She contacted the City Planner on January 7 and 14, 2008 to communicate the property was in violation of five requirements of non- conforming use as defined by City Code 10-4-2. Starting with reason four, non- conforming use of this property ceased as of January 1,2008, as a triplex unit has been Council Minutes (Regular) February 4, 2008 Page 4 vacant since December 2006. Reason five, repairs to the structure exceeded the code threshold of normal and incidental maintenance. She also reported a number of code violations at this property. On January 15, 2008 the City Planner responded that the Development Committee and the City Attorney had decided to allow the triplex usage citing the reason ofthe plat review process for this property. City code states in the event that any non-conforming use ceases for whatever reason for a period of one year, such non-conforming use shall not be resumed. The non-conforming use of the rental ofthree units ceased on January 1, 2008, when one unit began its 13th month of vacancy. Another unit will reach the 13th month vacancy in March 2008. Both units are currently uninhabitable. Other code violations identified in her January 7, 2008 e-mail to the City Planner included parking on the lawn, debris everywhere on the property, and outdoor storage of a refrigerator with the door still on it, all violations ofthe City code and all remain unaddressed and unabated. The property at 808 2nd Street has been illegal and non-conforming use since the law changed in February 2002 outlawing multi-family units in R-2 zoning. Code states that a zoning certificate must be obtained within one year by the owner of any non-conforming use as evidence that the use lawfully existed prior to the adaptation of the provision which made the use non-conforming. On August 27,2003, 18 months after the code changed, Mr. Kevin Carroll responded to her request regarding the zoning certificate, saying no certificate existed. As there is no evidence that this property has been a lawful non-conforming use as required by code, and the City's assertion that this property is a legal non-conforming use, is without the code required evidence. In her e-mail on January 15, 2008, she questioned whether repairs to the non-conforming structure could remain under the 50% fair market value as required by code. The code requires that if replaced, it shall conform to the requirements of the title. Again, title does not allow triplexes in R-2. The property owner indicated on his building permit that he was planning an interior remodel, including new roof, new siding, new windows. The permit did not address the necessary plumbing and electrical work, nor did it give a cost estimate. She felt the scope ofthe project does exceed its 50% value. The two units that need to be rebuilt have been gutted down to bare studs, will need new flooring as the old flooring has been removed, wallboard, bathrooms, kitchen fixtures, cabinets, countertops, and interior doors. This plus the proposed remodel of roof, siding and windows. Code states that normal maintenance of a non-conforming structure is acceptable including non-structural repairs and incidental maintenance. The complete gutting and proposed remodel of 2/3 ofthe non-conforming structure clearly exceeds non-structural and incidental maintenance. City code 10-1-4- states no structure shall be located, constructed, reconstructed, moved, converted or enlarged, nor shall any structure or land be used or designated to be used except in full compliance with all provisions ofthis title and after the lawful issuance of all building permits and certificates. This non-conforming use of the property has expired because it lacks the required zoning certificate, it has ceased non-conforming use, work done exceeds non- structural and incidental maintenance and she suspects the cost to repair the unit exceeds 50% of its value. In addition to code, she would also like to cite precedent. Since 2004, five properties on 2nd Street have been extensively reconstructed and brought up to current City code with such things as expanded or newly constructed garages, paved parking surfaces and landscaping. All ofthese properties are compliant with R-2 zoning, have been completely rebuilt and not just partially reconstructed unlike what is being Council Minutes (Regular) February 4, 2008 Page 5 proposed at 808 2nd Street. She fails to see the reason why this property owner is being given special consideration and is allowed to circumvent code, when other similar projects on the street have not been given the same opportunity. On February 1, 2008, she received a notice for a public hearing on 808 2nd Street for a proposed expansion which requires a variance. Code 4-2-1 states a non-conforming use may be continued, but may not be extended, expanded or changed, unless to a conforming use in accordance with the provisions of this title. Triplexes are not allowed under this title, however, overlooking that fact, there are other changes that would need to occur at this property in order to bring it into code compliance including changes to the current parking situation. She requested the Council exercise their authority to bring the property into full compliance of code under title 10. Mr. Bischel stated there is debris around the property. There is hail damage to the building so he is replacing the roof, siding and windows. There are no structural alterations to the building. The refrigerator and debris will be removed tomorrow. The triplex has been there since 1880. The current request going to the Planning Commission is for a fire escape for the building. It is not an expansion of the square footage. It is exterior. As far as Ms. Walsh monitoring the interior ofthe building, that is trespassing, and he asked her not to trespass on his property. Mayor Soderberg noted staffwill respond to Ms. Walsh's request and copy him on the response. Councilmember Pritzlaff stated Council has gone back and forth regarding a code enforcement officer. It seems violations have recently been coming to Council. He was struggling with when a complaint comes forward, why are we not dealing with that code violation. Certain complaints are coming that will force the City to have a code enforcement officer. He does not want to do that, but the resident has stated legitimate codes that are not being followed. As a City we need to look at our codes and follow them. Ifwe have to have a code enforcement officer, that individual should work for the Council, not a department in the City. He would like to think residents can take care of their properties to the extent that neighbors are not forcing the City to get involved. 7. CONSENT AGENDA MOTION by McKnight, second by Wilson to approve the Consent Agenda as follows: a) Approved Council Minutes (1122/08 Regular) b) Approved Temporary On-Sale Liquor License - Administration c) Approved School and Conference - Parks and Recreation d) Approved School and Conference - Human Resources e) Approved Change Order Hunter Lift Station - Engineering f) Approved Appointment Recommendation Assistant Fire Chief - Human Resources g) Approved Appointment Recommendation Captain - Human Resources h) Approved Appointment Recommendation Lieutenant - Human Resources i) Authorized RFP Closed Circuit Security System - Finance/Human Resources j) Approved Capital Outlay - Municipal Services k) Adopted RESOLUTION R7-08 Authorized Advertisement for Bids - Municipal Services Council Minutes (Regular) February 4, 2008 Page 6 I) Adopted RESOLUTION R8-08 Approved Assessment Agreement - Engineering m) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) City Hall Project Budget Update - Finance Staff presented an updated City Hall construction budget. It includes information from 2004 - 2006 which included planning and architectural fees as well as 2007 expenses. This shows what has been spent as of the end of 2007 on the new City Hall construction project. Expenses are within budget and there is 75% of the construction contract remaining. The proceeds from the bonds were invested in cash flow investments. The interest on those investments as been diverted back to the project. Through the end of2007, there was $200,000 in interest and mark to market adjustments. The transfer ofthe land purchase to the EDA also occurred this year for the Blaha building which will be the site ofthe parking lot. Councilmember McKnight noted in engineering expenditures, $29,000 more was spent than estimated. Staff explained Bonestroo was used to deal with some civil engineering issues with elevations which saved money in change orders. Councilmember McKnight asked when the furniture would be purchased. City Administrator Herlofsky stated they hope to move in around June. Staff is touring other City Halls and bids will be taken within the next 60-90 days. Finance Director Roland noted in the past Wold's services have been used at an additional fee to put together the furniture package. There is an internal committee of staff to put the furniture bid together. b) Preliminary December 2007 Financial Report - Finance Staff noted $725,000 was added to the general fund balance due to under spending and exceeding revenues. A 1 % under spend amounts to $80,000. The building permit revenues exceeded budget. Charges for services are larger than the original budget due to charges for services to the surrounding townships for fire contracts. The interest income is larger due to a positive mark to market requirement. Staff requested they consider changing the revised 2007 budget for four reasons: 1. In 2007 when staff budgeted for the DCC, the operation and capital costs were combined into one number, $302,310. $244,000 was for operation costs, the remaining $58,500 was for capital items purchased for the DCC. When the capital items were purchased, the joint powers agreement provided for individual Council Minutes (Regular) February 4, 2008 Page 7 debt for each of the 13 cities. Staff requested to move the money already in the budget from the general fund to the debt service fund to pay for the bonds. 2. The 2007 budget reflected some personnel who did not spend their time entirely at the arena, but at the arena, the pool, and the building maintenance area. Because ofthese changes, the pool and the Rambling River Center are in a deficit of $23,000. Staff asked for an increase in the transfer from the general fund to eliminate the deficit. 3. The ice arena fund did not receive the $50,000 transfer from the liquor store in 2007 because there was no profit at the liquor store in 2006. As a result, there was not a full recovery in the arena in 2007. There was a $9,000 swing and there is still a deficit in the ice arena which a transfer would alleviate at year end. 4. As part of the fire contract with the townships, the City charges for depreciation on fire equipment. In 2007 the 2nd fire station came on line for depreciation amounting to $50,000 for that building. More money was billed on the fire contract than anticipated. Staff requested Council authorize a transfer from the general fund to a debt service fund of $50,000 to support the bonds that built fire station 2. This money would come from the proceeds of the township fire contracts. The actual change to the general fund would be $105,000, so instead of adding $725,000 to the bottom line, $622,000 would be added. This would bring the fund balance as a percentage of annual expenditures from 21 % at the end of 2006, to 25.6% at the end of2007. MOTION by Wilson, second by Pritzlaffto adopt RESOLUTION R9-08 revising the general fund budget for year ended December 31, 2007. APIF, MOTION CARRIED. c) Adopt Resolution - Approve Final Draft 2030 Comprehensive Plan - Planning City Planner Smick presented the final draft ofthe 2030 Comprehensive Plan. Parks and Recreation Director Distad presented the 2030 Parks and Recreation Master Plan. Included in the master plan are parks, trails, facilities and open spaces. There are eight planning parameters for the Comprehensive Plan: 1. By 2030 Farmington's population will be 32,700 with 12,500 homes and a net density of3.25 units per acre. 2. The Comprehensive Plan will be reviewed every 2-3 years. 3. There is currently a 3-4 year supply of vacant lots totaling 879 lots. 4. Farmington will grow into the residential MUSA of914.49 acres. 5. The City will meet its affordable housing requirement of 492 units by adding 210 acres of medium-high density. Council Minutes (Regular) February 4, 2008 Page 8 6. The City will request MUSA for 106 acres of commercial and 316 acres of industrial. 7. The City has submitted 15 Comprehensive Plans in two years. The plan will be sent to surrounding jurisdictions for comment. 8. The City will continue to consult with the Metropolitan Council sector rep. Staff is requesting MUSA for 1,053 acres for residential, commercial 1 06 acres and 316 acres for industrial. For residential, Council has already approved Fountain Valley, Devney and Winkler properties, Fairhill, and the Spruce Street corridor. This makes the 1,053 acres. The industrial is to the west of Pilot Knob Road and north ofCR50. Commercial is along the west side of Pilot Knob and various areas along CR50. There will be an area of industrial along Fairgreen Avenue. City Planner Smick explained the Thoroughfare Plan showing the east-west corridors to Cedar Avenue. 208th Street will go through the industrial park area and turns into 202nd Street (CR50) and continues to 35W. There is a local collector on the east side of Pilot Knob which is 203rd Street. On the west side of Pilot Knob it becomes 200th Street which is the alignment of CR64. On Cedar Avenue there could be the possibility of two intersections close together. Farmington has over 500 commuters to Eagan. There are 250 commuters coming to Farmington. Staff proposed a park and ride lot at the Police Station, at 208th and Pilot Knob, at City Center, and at Fairhill on TH3. Upon Council approval, staffwill be sending the Comprehensive Plan to surrounding jurisdictions for comments. They have six months for review. During this time, the Planning Commission will discuss action steps and prepare work plan processes. The deadline for comments is August 12,2008. The final plan will then be sent to the Met Council for a 60-day review. Approval should come in December 2008. City Administrator Herlofsky noted the Comprehensive Plan was done by City Planner Smick and Assistant City Planner Wippler. The City can be very proud of this plan. Councilmember Pritzlaff thanked staff for the work they did. It saved the City a great deal of money. There was so much to read, he would have liked Council to receive the document the same time as the Planning Commission to allow for more time to read it. Regarding the park and ride system, the nearest one is 157th Street and Pilot Knob Road station and he asked that be added. Councilmember Pritzlaffhas a concern with the close proximity of200th Street and 202nd Street on Cedar Avenue. From 140th Street to 170th Street in Apple Valley they want to eliminate several intersections which is 3 miles. If the county wants to eliminate that many intersections to a major thoroughfare, why would there be a plan Council Minutes (Regular) February 4, 2008 Page 9 showing these two intersections so close. The City wanted to open Spruce Street to TH3, but the county said it was too close to Elm Street. Councilmember Wilson thanked staff for all their work and commented on how well organized the meetings were. Internal communication, communication with the Council and public was great. Councilmember McKnight agreed with talking with Lakeville regarding the intersections of 200th Street and 202nd Street. He thanked staff and the Planning Commission for all their work. MOTION by Pritzlaff, second by Wilson to approve the final draft of the Farmington 2030 Comprehensive Plan 2008 Update and authorize its distribution of adjacent jurisdictions. APIF, MOTION CARRIED. MOTION by McKnight, second by Pritzlaffto approve the Final Draft ofthe Local Surface Water Management Plan and authorize its distribution to the Vermillion River Watershed Joint Powers Organization. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) Amend Ordinance - City Boulevard Trees - Planning The boulevard tree route includes major collector streets on the City's Thoroughfare Plan that are allowed to be planted with boulevard trees. The City boulevard includes the area between property lines on either side of all streets, avenues, or ways within the City. Lot frontage trees will now identify the trees in new developments developers must propose on the landscape plan. They should be set back 10ft. into the private property. Boulevard trees will continue to include the existing trees in boulevards throughout the City as well as trees proposed by developers on the landscape plan and installed by them on the City approved boulevard tree routes. Regarding replacement of trees, the City shall be responsible for removing existing boulevard trees that have died or sustained severe damage. The City will replace trees on designated boulevard tree routes. It is at the homeowner's discretion to replace any boulevard tree on their private property. The tree cannot be replaced in the boulevard. The City will inspect and trim existing boulevard trees. The homeowners will be responsible for trimming lot frontage trees in new developments. Utilities will continue to be installed within the lOft front yard drainage and utility easement or under the sidewalk. The City employs a Natural Resources Specialist to maintain trees, so the Reforestation Advisory Commission can be dissolved. Councilmember Wilson felt Council was taking away City liability by doing this, but there could be some frustrated residents. Mayor Soderberg suggested in replacement of trees it creates a hardship on the existing developments. If a boulevard tree is removed, he would like the wording to allow a homeowner to replace the tree in the boulevard in existing developments. This would be at the homeowner's expense. In new developments Council Minutes (Regular) February 4, 2008 Page 10 trees should be placed in the lot frontage. The City would be responsible for trimming boulevard trees. Councilmember Wilson noted with utilities going through the front yard there is not a lot of room. Staffhas discussed with utility companies reducing the 10 ft easement for utilities in the front yards and they will not change it. City Administrator Herlofsky noted if developers are aware of this, they may layout their plan differently. Councilmember Wilson urged staff to talk more with the utility companies. Staffwill change the wording in the ordinance and bring it back to Council. 12. NEW BUSINESS a) Municipal State Aid Designation 195th Street - Engineering The funding for the TH3 roundabout project would come from MSA funds. In order to use MSA funds the highway has to be located in the City. The City is in the process of annexing this portion ofTH3. Unless the roads that tie into the roundabout are designated as state aid roads, state funding cannot be used. Staff proposed to revoke the MSA designation on Flagstaff Avenue from 208th Street south to CSAH 50. In conjunction with the balance of miles left to designate in the City, that will bring our total up to enough that 195th Street can be designated as a MSA route from Akin Road to TH3 to allow the City to use the MSA funding. MOTION by Wilson, second by McKnight to adopt RESOLUTION R12-08 revoking the Municipal State Aid designation for the portion of Flagstaff Avenue between 21th Street and 208th Street and designating 195th Street from Akin Road to TH3 as a Municipal State Aid street. APIF, MOTION CARRIED. b) 2008/2009 Holiday Hours - Administration Staff noted December 26,2008 and January 2,2009 are Fridays and proposed closing City Hall those days. Employees would take vacation time or a floating holiday. Council had a concern with making employees use vacation time and felt City Hall should be open those days. 13. COUNCIL ROUNDTABLE Councilmember Wilson: night. There will be a caucus held for the major parties tomorrow Councilmember Pritzlaff: Residents have contacted him regarding the house on ih Street and Elm Street. The siding was removed over a weekend and during the week the City stopped the work as a demolition permit was required. The owner has not applied for a permit, so Councilmember Pritzlaff asked staffto contact the City Attorney as to what the City can do. Mayor Soderberg: He attended the Metropolitan Council State ofthe Region presentation by Peter Bell. Council Minutes (Regular) February 4, 2008 Page 11 He received an e-mail from the League of Minnesota Cities regarding the House of Representatives Property Tax Relief and Local Sales Tax Division. On February 6 and 7, 2008 they will be on the road to talk to residents about property taxes. The closest meeting is at the Eagan City Hall from 5:00 - 6:30 p.m. on February 6,2008. He attended a Going Green Summit by the High Performance Partnership in Rosemount. Randy Distad and Lena Larson also attended. He felt there were some things the City could look at such as rain gardens and how we manage storm water. 14. ADJOURN MOTION by McKnight, second by Pritzlaffto adjourn at 9:49 p.m. APIF, MOTION CARRIED. Respectfully submitted, ff~/Yl~ Cynthia Muller Executive Assistant