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HomeMy WebLinkAbout03.19.07 Council Minutes COUNCIL MINUTES PRE-MEETING MARCH 19,2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; Robin Roland, Finance Director; Brian Lindquist, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Jen Collova, Natural Resources Specialist; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by McKnight, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember McKnight asked about the location of the training for Officers Scovill and Johnson. Police Chief Lindquist replied it is in Las Vegas. Councilmember Wilson asked about the budgeted amount in the CIP for the solid waste truck. It was $221,755. The low bid was $209,166. Councilmember Wilson then asked about replacing the hunter lift station. City Engineer Mann replied there are some areas in town where there is no option but to have a lift station. In this case, there is a provision for the future to eliminate the lift station and replace it with a gravity line. The cost will come from the sanitary sewer fund and will not affect future projects. Councilmember Pritzlaff asked about the bill for Aslakson's Blacktopping for $5400. City Engineer Mann replied that is the pay request for the change order approved at a previous Council meeting. The work was performed last year, but staff did not receive the information needed for the change order until recently. 5. STAFF COMMENTS Parks and Recreation Director Distad stated the Parks and Rec Commission would like to hold a workshop with Council on May 14,2007 to give Council a tour of the parks system. Council Minutes (Pre-Meeting) March 19, 2007 Page 2 Administrative Services Director Shadick noted there is a vacancy on the Parks and Recreation Commission as Randy Oswald was appointed to the Planning Commission. Mr. Oswald offered to serve on both commissions. Three applications have been received for the vacancy. Mayor Soderberg noted there are two issues. One is Mr. Oswald's request to serve on both commissions. He has talked with Mr. Oswald about this and Mr. Oswald indicated he would like to serve on the Planning Commission. Council agreed with someone serving onjust one commission. Regarding the three applications for the Parks and Rec Commission, Council reached a consensus to appoint Mr. Aaron Fitzloffto serve on the Parks and Rec Commission. As he currently serves on the Planning Commission, this would create a vacancy on the Planning Commission. Staff should place the appointment recommendation on the April 2, 2007 agenda and advertise for the vacancy on the Planning Commission. 6. ADJOURN MOTION by Pritzlaff, second by Wilson to adjourn at 6:41 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~ 4 /n ~ .7~ /r/7~ Cynthia Muller Executive Assistant COUNCIL MINUTES REGULAR MARCH 19, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; Robin Roland, Finance Director; Brian Lindquist, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Jen Collova, Natural Resources Specialist; Cynthia Muller, Executive Assistant Randy and Lynda Oswald, Doug Bonar, Dick Miller, Art Nasseff, Ed and Katie Samuelson, Bill Dietrich 4. APPROVE AGENDA Mayor Soderberg made a correction to the March 5 minutes noting there was $5500 raised at the Charity Ball. The March 5 meeting was reconvened at the Partners in Progress meeting and the time of adjournment will be added to the minutes. MOTION by Pritzlaff, second by McKnight to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Swearing-In Police Officer - Administration Mr. Dan Miller was sworn in as a new police officer by Administrative Services Director Shadick. b) Commendation - Fire Department Police Chief Lindquist noted during a shooting in February, the police contacted the Fire Department for their assistance in locating the gun. He thanked the Fire Department for their assistance. Fire Chief Pietsch noted Firefighter Todd Kindseth witnessed an accident. He took control of the scene, called for assistance, and rescued the victim saving his life. Mr. Kindseth was awarded the Life Saving Medal at the Fire Department's annual meeting. This was the first time this medal has been awarded. Council Minutes (Regular) March 19,2007 Page 2 6. CITIZEN COMMENTS Mr. Ed Samuelson, 18414 Eldorado Way, advised the Council on the progress being made for Rambling River Days activities. Planning is on schedule. The new location by the ice arena will be very beneficial for the event. It provides adequate parking, a shelter for the craft events, a grassy area for the carnival and a paved area for the stage. It is close to Rambling River Park, Feely Fields and the high school to tie all events together. Councilmember Wilson thanked Mr. Samuelson for his hard work and leadership with this event. Rambling River Days will be held June 22 - 24,2007. The Miss Farmington Pageant will be held June 21, 2007. There is also information available on the website. Ms. Katie Samuelson, 18414 Eldorado Way, informed the Council of the Dodge Ball Tournament and provided Council with an application form. The tournament will be held June 23,2007. The Police Department will also have a team competing in the tournament. Mr. Randy Oswald, 19282 Evenston Drive, spoke regarding the sport of lacrosse. Surrounding communities offer spring and summer leagues. Farmington offers an annual lacrosse camp. He wanted the Parks and Recreation Department to talk with FY AA to see what can be done to expand the sport in Farmington. Apple Valley is willing to help Farmington get started with this sport. Councilmember Fogarty would like staff to investigate this further. Councilmember Wilson noted more field space would be needed to accommodate this sport. 7. CONSENT AGENDA MOTION by Fogarty, second by Pritzlaffto approve the Consent Agenda as follows: a) Approved Council Minutes (3/5/07 Regular) b) Adopted RESOLUTION R27-07 Accepting Donation - Fire Department c) Approved School and Conference - Fire Department d) Approved Amendment to 4 Paws Animal Control Contract - Police Department e) Received Information Police Training - Police Department f) Received Information School and Conference - Police Department g) Received Information School and Conference - Police Department h) Received Information February Financial Report - Finance i) Adopted ORDINANCE 007-572 Approving Text Amendment Discharge into Storm Sewer System - Planning j) Approved Street Sweeping Contract - Engineering k) Approved Sentence-to-Serve Contract - Engineering I) Adopted RESOLUTION R28-07 Approving No Parking Restrictions Elm Street Proj ect - Engineering m) Approved Temporary On-Sale Liquor License - Administration n) Approved Bills APIF, MOTION CARRIED. Council Minutes (Regular) March 19, 2007 Page 3 8. PUBLIC HEARINGS a) NPDES Phase II Annual Report - Engineering Natural Resources Specialist Jen Collova presented a summary of the NPDES Phase II Annual Report and Storm Water Pollution Prevention Program for 2006. MOTION by Pritzlaff, second by McKnight to close the public hearing. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT a) Solid Waste Truck - Solid Waste Bids were received on the solid waste automated refuse collection truck. The lowest bid was from MacQueen Equipment in the amount of $209,166. The budgeted amount was $221,755. MOTION by McKnight, second by Pritzlaffto adopt RESOLUTION R29-07 awarding the bid to MacQueen Equipment in the amount of $209,166 for the purchase of a new solid waste automated refuse packer and chassis. APIF, MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) 2006 Annual Report - Parks and Recreation Parks and Recreation Director Distad presented the 2006 Annual Report for Parks and Recreation. The report highlights the various projects completed during 2006. He recognized the volunteers for the various programs, people who serve on the Rambling River Center Advisory Board and the Parks and Recreation Commission. He also recognized the Parks and Recreation Department staff for their dedication and hard work. b) Extension of Time to File Plat and Water Main Looping Agreement - City Attorney In the Development Agreement the City and school had agreed not to loop the water main serving the new high school. The school district has indicated they want to reconsider that option in order to provide better service to the school. The addendum to the Development Agreement states the City would issue alternate plans and specifications, one for a non-looping service and a second alternate to provide for looping. The second request from the school district is to extend the filing for the final plat. The school was required to file the plat within 6 months of final plat approval. The school district did not get the plat recorded within that amount of time so they are requesting a 60 day extension. MOTION by McKnight, second by Fogarty to approve the First Amendment to the Development Agreement and the Plat approval/filing extension for an additional 60 days. Voting for: Soderberg, Fogarty, McKnight, Wilson. Voting against: Pritzlaff. MOTION CARRIED. 11. UNFINISHED BUSINESS Council Minutes (Regular) March 19, 2007 Page 4 12. NEW BUSINESS a) Adopt Resolution - Hunter Lift Station Project - Engineering The feasibility report was requested to determine improvements to address issues with the Hunter lift station and the sewer service area. This lift station serves properties west of TH3, north of Ash Street, east of 6th Street, and south of Walnut Street. The lift station could be removed and replaced with a gravity system or replaced with a new lift station. Staff recommends replacing the lift station and delay the gravity system. Installation of a gravity system would involve a full reconstruction of ih Street, but the road is still in good condition. The cost of the gravity system would be double the cost of replacing the lift station. It would also be difficult to assess properties as it would be difficult to show benefit. It is recommended the gravity system be installed when 7th Street is reconstructed. The project cost is $503,000 to replace the lift station. The ih Street reconstruction has not been scheduled. The lift station is located between 6th and 7th Streets at the east end of Maple Street in the alley. Staffwill be meeting with affected property owners. The project would take a couple months and should be completed by December. Funds to pay for the project will come from the sanitary sewer fund. MOTION by Pritzlaff, second by McKnight to adopt RESOLUTION R30-07 accepting the feasibility report and authorizing preparation of plans and specifications. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Mayor Soderberg: The State of the City will be March 29,2007, 11 :00 a.m., at the Eagles Club in conjunction with the Rotary and the Northern Dakota County Chamber. Video streaming of Council meetings could begin in April or May. 14. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 8:15 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~?r7udL Cynthia Muller Executive Assistant