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HomeMy WebLinkAbout11.05.07 Council Minutes COUNCIL MINUTES PRE-MEETING NOVEMBER 5,2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Cindy Kirchoff, Acting City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Brian Lindquist, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Brenda Wendlandt, Human Resources Director; Todd Reiten, Assistant Public Works Director; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by McKnight, second by Fogarty to approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember Fogarty noted $4200 is being requested for landfill abatement funds and asked if it was coming from the general fund. Assistant Public Works Director Reiten explained that money is being requested from the county. Councilmember McKnight asked where the cabling cost would come from for the new City Hall. City Administrator Herlofsky explained it would be coming from the LOGIS budget, Council Chambers technology, a variety of items. Councilmember McKnight asked about the project cost for $20,000 for fiscal fees. Finance Director Roland explained that is the insurance cost incurred for all the projects this year for general liability insurance. Councilmember Pritzlaff asked why the cabling was not included in the original bid for City Hall. Finance Director Roland explained cabling bids have been done separately because there is a certain amount oftechnology that is not part ofthe general contracting. The City obtains a better price and staff does some of the work themselves. Councilmember Pritzlaff asked about the Parks appointment recommendation and if someone left. Human Resources Director Wendlandt explained the resignation for this position was approved at the last Council Meeting and someone is now being appointed for this position. Council Minutes (Pre-Meeting) November 5, 2007 Page 2 Councilmember Pritzlaff asked about the change orders for City Hall and if these items were not known. City Administrator Herlofsky explained the $210 was to add 1" to a pipe. City Engineer Mann explained the $3400 was for a manhole in the 1 st Street garage. The floor drain goes into the pipe and then into the manhole. This will be a well house Water Board expense. Councilmember Wilson noted in the CIP it lists extending Ash Street to Pilot Knob Road and asked ifthat would be 100% developer expense. City Engineer Mann explained staff does not have a breakdown of funding because there is no developer at this time. It is a county alignment so staff would talk with the county about participating in the cost and the developers adjacent to the road would pay for at least half ofthe cost. 5. STAFF COMMENTS City Administrator Herlofsky gave a letter to Council from Mr. Bob Knutson giving a timeline for work on DuShane Road. Gravel will be placed for the road and Spruce Street should be open at that time. City Administrator Herlofsky will have the legislative policies from the LMC and Metro Cities e-mailed to Council. 6. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 6:42 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~L.L7n~ Cynthia Muller Executive Assistant COUNCIL MINUTES REGULAR NOVEMBER 5, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Cindy Kirchoff, Acting City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Justine Jacobson 4. APPROVE AGENDA MOTION by McKnight, second by Pritzlaffto approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Introduce New Liquor Store Managers - Finance Finance Director Roland introduced John Arend and Dave Trihus as the new Liquor Store Managers. 6. CITIZEN COMMENTS Ms. Michelle Leonard, 727 Tamarack Trail, invited Council, staff and the community to the omelet breakfast at the American Legion on Sunday. This will be hosted by the Sons of the American Legion and proceeds will go to benefit the 2008 Rambling River Days celebration. Last year the benefit raised $1300. The Rambling River Days Committee is looking at expanding the celebration to a full week. The breakfast will be held from 8:30 a.m. - 12:00 on Sunday, November 11, 2007. 7. CONSENT AGENDA MOTION by Pritzlaff, second by Fogarty to approve the Consent Agenda as follows: a) Approved Council Minutes (10/15/07 Regular) (10/17/07 Special) b) Adopted RESOLUTION R79-07 Approving Submittal of Application for Landfill Abatement Funds from Dakota County - Public Works c) Set November 19, 2007 Public Hearing for Various Licenses and Permits- Administration d) Adopted RESOLUTION R80-07 Approving 2008 Safe and Sober Participation- Police Department Council Minutes (Regular) November 5, 2007 Page 2 e) Adopted RESOLUTION R81-07 Accepting Donation - Police Department f) Acknowledged Resignation Fire Department - Human Resources g) Acknowledged Retirement Fire Department - Human Resources h) Authorized Request for Proposals for City Hall Cabling - Human Resources i) Adopted RESOLUTION R82-07 Approving Appointment of Vantage Trust Company as Successor Trustee for 457 Deferred Compensation Plan - Human Resources j) Approved Appointment Recommendation Parks and Recreation - Human Resources k) Adopted RESOLUTION R83-07 Approving Annual Salary Adjustment for Farmington Department Directors - Human Resources I) Approved Bills. APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Approve Park Master Plans - Parks and Recreation Ms. Amy Bower, of Hoisington Koegler, presented the master plan for the community park in the Fairhill development. The site covers 32 acres and would include soccer fields, ball fields, parking, community center, rain gardens, and trails. MOTION by Fogarty, second by Wilson to approve the master plan for Fairhill Park. APIF, MOTION CARRIED. Parks and Recreation Director Distad presented the master plans for North Creek Park and Farmington Preserve Park. North Creek Park is located in Riverbend and covers 6.5 acres. The park would include outdoor hockey rinks, pleasure rink, warming house, shelter, parking lot, trails, small splash pad, climbing boulder, informal soccer field, and a pond that is 30-40 ft. deep with a fishing dock and gazebo. MOTION by Fogarty, second by Wilson to approve the North Creek Park Master Plan. APIF, MOTION CARRIED. Farmington Preserve Park consists of two parts. One part is open space and wetland. The other part is a 4.2 acre park located at Embers Avenue and 195th Street. The park would include a parking lot, trails, picnic shelter, half court basketball court with an extension for other activities, playground equipment, informal ball field and open play field. The open space is 62 acres and would contain a trail to the park and to Akin Road. The area would be left as a natural, open space. MOTION by McKnight, second by Pritzlaffto approve the Farmington Preserve Park Master Plan. APIF, MOTION CARRIED. Some of the improvements will be done in 2008 with the remaining improvements deferred until a later date. Council asked about the proj ected shortfall for park development. Staffwill bring this back to the next meeting. Council Minutes (Regular) November 5, 2007 Page 3 b) Park Projects Update - Parks and Recreation Parks and Recreation Director Distad updated Council on park improvements in the CIP. He outlined improvements made in Daisy Knoll Park, Dakota County Estates Park, Westview Park, Meadowview Park boardwalk, and Evergreen Knoll Park, and Meadow Creek 3rd Addition Park. c) Flagstaff Avenue Project Update - Engineering City Engineer Mann updated Council on the Flagstaff Avenue project. Work is being done on the south side of CSAH 50 and should be done this week. The road should be in place by the week of November 26 and will be open to traffic. With the sewer being completed on the south side of CSAH 50 this week, they anticipate starting on the sewer on the north side next week and bring it up to the high school. This week north of 195th Street they are placing class 5, installing culverts and curb and the plan is to pave north of 195t Street next week. Regarding the land acquisition, staff is still negotiating with five property owners for compensation. d) Review Proposed 2008-2012 CIP - Engineering Finance Director Roland presented the 2008-2012 CIP containing public works, parks and general government projects. The costs for these projects have been updated. Certain parks projects in the future anticipate other funding sources other than park improvement funds, such as referendum funding. Public works projects in 2008 will be reflected in the 2008 capital projects budget. The general government project is the expansion ofthe Central Maintenance Facility which would take place in two years. The total projects anticipated in the five year plan are over $50 million. The City will not be bonding for all these projects. Some are driven by development and have alternative funding sources besides bonding. Councilmember McKnight stated Council has talked about a stop light at CSAH 50 and Flagstaff Avenue when the high school opens. He felt Council should look at a worst case scenario ifthe City has to pay for it and would like to see it in the CIP. Next year he felt Council should talk about the Walnut Street project and the Central Maintenance Facility expansion. He liked to see the 208th Street project on the CIP. He would like the stop light issue on the CIP for 2009. Mayor Soderberg agreed with the stop light at CSAH 50 and Flagstaff Avenue. It needs to be there when the high school opens. City Engineer Mann noted regarding the signal at CSAH 50 and Flagstaff Avenue, at the transportation workshop the City and County were going to meet to review several intersections in the area of the new high school. A proposal will be brought to Council as to how to further study the area. The signal at CSAH 50 and Flagstaffwill be included. Council Minutes (Regular) November 5, 2007 Page 4 e) September 2007 Financial Report - Finance Through % of the year the general fund as received 58% of its revenue and spent 72% of the expenditure budget. As the tax proceeds arrive in December, the revenues will be over budget. Expenditures should be less than revenues by $200,000 - $300,000. This amount will be added to the fund balance. There are positive fund balances for almost all ofthe other funds. Enterprise funds are on track for 2007. 1) Consider Investment Policy - Finance The auditors encouraged the City to adopt a formal Investment Policy which outlines the purpose of investing, the delegation of authority, the discussion of prudence in investing, an outline of what can and cannot be invested in by the City, the objectives ofthe policy, the reporting, the diversification and the authorized financial institutions and the qualifications for brokers. This policy is currently in effect, but staff requested Council to formally approve it. MOTION by Fogarty, second by McKnight to adopt RESOLUTION R84-07 adopting the City Investment Policy. APIF, MOTION CARRIED. g) City Hall! 1 st Street Garage Change Orders - Administration City Administrator Herlofsky presented the change orders for the City Hall and 1 st Street Garage projects. There is a $210 change order to the plumbing for City Hall. The state wanted to change the size of one of the pipes. The second change order is for $3,423 for a drainage manhole at the 1 st Street Garage. Funding will be coming from the water fund. Council was also informed of other items that the architects are reviewing. MOTION by Pritzlaff, second by Fogarty to approve change order no. 3 in the amount of $210 and change order no. 4 in the amount of $3,423. APIF, MOTION CARRIED. h) City Hall Budget Update - Administration City Administrator Herlofsky presented Council with an updated budget for the City Hall and 1 st Street Garage projects. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE a) Legislative Efforts - Administration City Administrator Herlofsky received draft legislative policies from the League of Minnesota Cities and Association of Metropolitan Municipalities. These will be e-mailed to Council. Councilmember Fogarty: Encouraged everyone to vote tomorrow in the school district election. Council Minutes (Regular) November 5, 2007 Page 5 Councilmember McKnight: He and Councilmember Wilson attended the ribbon cutting at CVS Pharmacy. He also welcomed the Family Vision Clinic to Farmington. This Saturday is the Fire Department Turkey Bingo at Fire Station 1. There will be an omelet breakfast at the American Legion on Sunday to support Rambling River Days. He will not be at the December 3,2007 meeting. Regarding the budget, the only new position he would support is the Investigator position. Councilmember Wilson: He attended the Dakota Communications Center open house and it is a phenomenal building. He attended the ribbon cutting at CVS Pharmacy. He recognized Boy Scout Troop 118 in attendance at the meeting. Councilmember PritzIaff: He attended the Dakota Communications Center open house and the building is impressive. All the departments in Dakota County will be well served. He also attended the flag raising ceremony at Valmont for achieving MnStar status in their OSHA program. He attended an MVT A meeting and they are working on transportation issues. He noted a folder prepared by Lisa Dargis with information on businesses to help promote the City. Mayor Soderberg: There will be an omelet breakfast at the American Legion on Sunday. Turkey bingo is Saturday at the Fire Station. The Knights of Columbus will have a turkey bingo November 17 and proceeds will go to the food shelf. He would like to have a workshop in the near future to discuss what took place at the MVT A meeting. He would like this between now and January 1. The MnStar program at Valmont is a very rigorous program. Valmont was the 23rd work site in the state to receive this recognition out of 150,000 job sites in Minnesota. The Dakota Communications Center is a phenomenal facility and will be open by January 1. 14. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 8:21 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~/Y7~ eynthia Muller Executive Assistant