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HomeMy WebLinkAbout11.19.07 Council Minutes COUNCIL MINUTES PRE-MEETING NOVEMBER 19, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, McKnight, Pritzlaff, Wilson Fogarty Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by Pritzlaff, second by McKnight to approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember McKnight asked about the location of Mini Smart. This is the former BP station on Chippendale Avenue. They are getting a cigarette license for December 2007 and 2008, and a beer license for 2008. Councilmember Wilson asked to pull the Bonestroo contract and discuss it at a workshop and bring it back to a December meeting. In reading the contract he understood the retainer would be for 10 hours a week. City Administrator Herlofsky explained the current retainer is $9,400 and includes the City Engineer and Dave Sanocki. The City Engineer position will become a City position rather than a Bonestroo position. The $2500 retainer is for Mr. Sanocki to do general activities which are not charged to other projects. He will still be a Bonestroo employee. Next year, three engineers will be City employees. Councilmember Wilson was not concerned with retaining Bonestroo. He felt 10 hours a week and $30,000 a year was a lot of money. Finance Director Roland explained that Mr. Sanocki will still be working 40 hours a week. Only 10 hours will be assigned to the general fund. Councilmember Wilson noted in the contract that the retainer amount changed and the hours changed, but the scope of duty did not change. He felt it still appears that Bonestroo is the main engineer for the City. City Administrator Herlofsky noted that will now be under the direction of a City employee. Council Minutes (Pre-Meeting) November 19,2007 Page 2 City Engineer Mann clarified in the contract Bonestroo is referred to as the engineer. That will be changed in the contract to read "consultant engineer." Councilmember Wilson felt this would clarify the situation. Councilmember Pritzlaff was also confused by the Bonestroo contract, but discussed it with City Administrator Herlofsky prior to the meeting. Councilmember Pritzlaff asked for an explanation of the assessment for POR-MKR Real Estate. Finance Director Roland explained in the case of any development agreement where the City is going to assess development fees against the properties of the development, the City is required to do a separate resolution allowing the City to do the special assessment of the development fees. Mr. Reagan is purchasing the lot in the industrial park on 208th Street next to the daycare. There is a development agreement for infrastructure fees. Mr. Reagan has chosen to handle these fees through an assessment rather than paying them up front. Councilmember Pritzlaffnoted the appointment for Director of Municipal Services. The position was posted internally and Mr. Todd Reiten was the only applicant. He will be appointed to the position. Councilmember Pritzlaff added an item to the agenda recognizing Bill Sauber for his service to the Fire Department. Mayor Soderberg had a question regarding fees proposed for 2008. One was concerning the area trunk charges and asked if they reflect the potential increased cost for providing a water and sewer system on the east side. City Engineer Mann stated after the comprehensive plans are updated, staff will need to recalculate each ofthose fees. Councilmember McKnight received a call from Mr. Garvey regarding TH3 and 225th Street. He asked staff for an update on the situation. City Engineer Mann stated the original turn lane cost was $150,000. After reviewing the conditions on TH3, staff decided Mr. Garvey should be responsible for 25% of those costs, so staff has released $37,500 of his letter of credit. Councilmember Pritzlaff stated there was nothing in the original contract that Mr. Garvey had to install turn lanes. City Engineer Mann noted the Development Contract states the developer is responsible for any necessary permits as part ofthe project. One ofthe issues that was not clear in the beginning was the turn lanes. MnDOT is requiring a permit because of the Executive Estates project and will require turn lanes for that area. Because of extenuating circumstances and some of the turn lanes are warranted today, staff felt it was reasonable to reduce the developer's responsibility down to 25% of the cost of the turn lanes. City Attorney Jamnik stated the event that required the MnDOT permit was the upgrade of 225th Street. It was a requirement of the development that 225th Street be upgraded and that Mr. Garvey would be responsible for the upgrade of225th Street to its terminus at TH3. City Engineer Mann noted the right-turn lane will not be built right now. The main turn lane needed because ofthe development is the southbound left-turn lane, however there are only two or three homes currently built in the development. Council Minutes (Pre-Meeting) November 19,2007 Page 3 5. STAFF COMMENTS City Administrator Herlofsky noted the October financial report shows the City is in better financial condition this year than last year. 6. ADJOURN MOTION by Pritzlaff, second by Wilson to adjourn at 6:55 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~ :>rJ~ Cynthia Muller Executive Assistant COUNCIL MINUTES REGULAR NOVEMBER 19, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Soderberg, McKnight, Pritzlaff, Wilson Fogarty Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Randy & Kyle Oswald, Jana Sullivan, John Rinde, Thomas & Susan Hotchkiss 4. APPROVE AGENDA Councilmember Pritzlaff added item 5b) Recognize Bill Sauber for years of service. MOTION by Wilson, second by Pritzlaffto approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Introduce New Employee - Parks and Recreation Parks and Recreation Director Distad introduced Jake Grimm as the new ParksIFacilities Maintenance Worker. b) Recognize Bill Sauber Councilmember Pritzlaffwanted to recognize Mr. Bill Sauber for his years of service on the Fire Department. Mr. Sauber joined the Fire Department on October 24, 1983 and served as captain, served on the Cataract Relief Board for 16 years and served as president for 13 years. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by McKnight, second by Pritzlaffto approve the Consent Agenda as follows: a) Approved Council Minutes (11/5/07 Regular) b) Approved Various Licenses and Permits - Administration Council Minutes (Regular) November 19,2007 Page 2 c) Set January 5,2008 Special Council Meeting Board and Commission Interviews- Administration d) Adopted RESOLUTION R85-07 Approving Gambling Event Permit - Administration e) Approved Appointment Recommendation Municipal Services - Human Resources f) Received Information October 2006 Financial Report - Finance g) Approved Special Assessment Agreement POR-MKR Real Estate - Community Development h) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Approve 2008 License Renewals - Administration The hearing was held to approve on-sale liquor and Sunday licenses, club licenses, on-sale wine and intoxicating malt liquor licenses and therapeutic massage licenses for various businesses. The license for B&B Pizza is contingent upon receiving their Certificate of Insurance. MOTION by Wilson, second by Pritzlaffto close the public hearing. APIF, MOTION CARRIED. MOTION by Pritzlaff, second by McKnight to approve the On-Sale Liquor, On-Sale Sunday Liquor, On-Sale Intoxicating Malt Liquor and On-Sale Wine, Club and Therapeutic Massage Licenses. The license for B&B Pizza is contingent upon receiving their Certificate of Insurance. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Approve 2008-2012 CIP - Finance Adjustments made to the CIP for 2009 include an addition for an intersection improvement at CSAH 50 and Flagstaff Avenue for $750,000, 210th Street extension for $500,000, and the Henderson storm sewer funded by the storm sewer fund and assessments for $700,000. The Flagstaffproject would include a possible signal, turn lanes, and moving a significantly large power pole. The turn lanes would be added to the south side ofFla~staff Avenue. The Henderson storm sewer extension would take place on 5t Street. To reconstruct Walnut Street, the sanitary sewer in 5th Street would need to be extended to Walnut Street. Councilmember Wilson suggested having a workshop in 2008 to look at the overall plan of the downtown streets. MOTION by McKnight, second by Pritzlaffto approve the 2008-2012 Capital Improvement Plan. APIF, MOTION CARRIED. b) Approve Appointment Independent Audit Engagement - Finance Six proposals were received for auditing services for 2007-2009. The low proposal was Kern, DeWenter, Vi ere Ltd. MOTION by Wilson, second by Pritzlaffto authorize the audit engagement commencing with the City's Council Minutes (Regular) November 19,2007 Page 3 December 31,2007 year end with Kern, DeWenter, Viere according to their proposal. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) Deferred Park Improvements - Parks and Recreation Parks and Recreation Director Distad presented a spreadsheet showing the status of park improvements. There is $11.4 million of deferred improvements. Five parks account for $10.55 million and two ofthe parks, the Mystic Meadows softball complex and the Fairhill youth athletic complex, account for over half of the $10.55 million. Councilmember Wilson preferred to have parks in new developments completed before upgrading existing parks. Staffwill schedule a workshop in 2008 with the Parks and Recreation Commission to discuss park improvements. 12. NEW BUSINESS a) Draft - 2008 Bonestroo Contract - Administration The major changes in the Bonestroo contract are the retainer and duties. In 2008, Lee Mann will no longer be the City Engineer for Farmington. Recruitment for a City Engineer will be initiated and the current Assistant City Engineer, Kevin Schorzman, will be appointed as Acting City Engineer as of January 1,2008. In 2008 there will be three engineers employed by the City; the City Engineer, the Assistant City Engineer, and one additional Engineer on staff. The purpose of this contract is to make this change possible on January 1, 2008. The contract will be clarified as far as City Engineer and Consulting Engineer. MOTION by Wilson, second by Pritzlaff to approve the Bonestroo contract for 2008 noting Consulting Engineer and City Engineer. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Wilson: Thanked City Engineer Mann for giving the Cub Scout Troop a tour of the Central Maintenance Facility, well house, and water tower. City Engineer Mann: Paving began on Flagstaff Avenue today. The main paving from south of 195th Street to the northern border was completed today as well as the turn lane on 195th Street. Tomorrow the turn lanes or bypass lanes along Flagstaffnorth of 195th Street will be completed. This will complete the paving portion of the project. Mayor Soderberg: Parking restrictions became effective November 1,2007. He attended an event for Hope Recovery Transitional Services. They provide transitional services for individuals who have gone through alcohol or drug treatment to help them get back into society. They have greater than 70% success rate. He attended an amazing Veteran's Day event at the Middle School honoring veterans. Council Minutes (Regular) November 19, 2007 Page 4 December 1, 2007, at 5:00 p.m. there will be a Christmas tree lighting at the McVicker lot hosted by the Farmington Downtown Business Association. Council recessed for Executive Session at 7:36 p.m. 14. EXECUTIVE SESSION - Discuss Litigation This is to receive an update on the Schmitz claim and to discuss litigation strategy. 15. ADJOURN Respectfully submitted, ~/??~ Cynthia Muller Executive Assistant