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HomeMy WebLinkAbout12.17.07 Council Minutes COUNCIL MINUTES PRE-MEETING DECEMBER 17, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff Wilson Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Brian Lindquist, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by McKnight, second by Pritzlaffto approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember McKnight pulled the December 3, 2007 Council Minutes to abstain. Last month he mentioned the shared administrative position for Human Resources and the Fire Department. His concern was that he felt the position was not needed. He suggested either not including this position in the budget, or include it in the budget but do not hire until mid-year to see how the budget is going. Council reached a consensus to leave it in the budget and hire mid-year. Councilmember Pritzlaff asked about the amount of the retainer for Robert Vogel, HPC Consultant. Staff noted it is $2,000 more than last year. The hourly rate remained the same. Councilmember McKnight asked about the reason for the increase. Staff noted Mr. Vogel submitted the proposal. He has requested an increase in the past and it has not been approved. His retainer has remained the same since the early 1990's. Councilmember Pritzlaff asked about the school and conference for Parks and Recreation Director Distad and what type of funding is received and how the City benefits. Staff replied there is a national initiative called "Leave No Child Inside." Funding is at the federal level and passes down to the state. The City would then apply for the funding. Council Minutes (Pre-Meeting) December 17, 2007 Page 2 Councilmember Pritzlaff asked about the payment to Valley Paving for the mill and overlay project. Staff explained they were hired to finish the mill and overlay project because the contractor chose not to complete the punch list items. The cost was taken from the retainer for the project. Councilmember Fogarty asked about the payment to Bob Donnelly. Staff explained that is the final payment to Mr. Donnelly for the 195th Street W project. Councilmember Fogarty asked ifthe amount for the cabling contract for City Hall was within the budget. Staff confirmed it is. Mayor Soderberg asked about the amount of the quotation for the 1&1 reduction program. Staffwill provide this. Councilmember Pritzlaff suggested moving the Findings of Fact for the Bischel plat to consent. 5. STAFF COMMENTS City Administrator Herlofsky noted there is a supplemental item to accept a resignation from Paul Hardt from the EDA. There is also a list of Council workshop dates for 2008 showing topics for a couple dates. This item was moved to consent. 6. ADJOURN MOTION by Pritzlaff, second by Fogarty to adjourn at 6:40 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~.v:a~//Yl~~ 0/ Cynthia Muller Executive Assistant COUNCIL MINUTES REGULAR DECEMBER 17, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Soderberg, Fogarty, McKnight, Pritzlaff Wilson Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Lee Smick, City Planner; Cynthia Muller, Executive Assistant Shannon Walsh, John Franceschelli III, Randy Oswald, Kyle Oswald, Karen Neal, Michael Bischel 4. APPROVE AGENDA Councilmember McKnight pulled item 7a) Council Minutes to abstain. Councilmember Pritzlaffmoved item lOc) Findings of Fact for the Bischel plat to the Consent Agenda. City Administrator Herlofsky added supplemental item 70) Accept Resignation EDA, and moved item 12b) 2008 Council Workshops to the Consent Agenda. MOTION by McKnight, second by Fogarty to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Recognize Lee Mann City Engineer Lee Mann was recognized for 10 years of service. He will be leaving the City of Farmington and taking another position with Bonestroo Engineering. 6. CITIZEN COMMENTS Mr. Kyle Oswald, 19282 Evenston Drive, informed Council that they have officially formed a LaCrosse Association FYLA and are in the process of organizing our first season. The first season of LaCrosse in Farmington will take place this coming spring. He invited everyone to come to the Xcel Energy Center to view the sport. Swarm tickets are available on the FY AA website. Council Minutes (Regular) December 17, 2007 Page 2 7. CONSENT AGENDA MOTION by Pritzlaff, second by Fogarty to approve the Consent Agenda as follows: b) Received Information November 2007 Financial Report - Finance c) Received Information Heritage Preservation Commission Annual Report - Administration Adopt RESOLUTION R90-07 Approving Heritage Preservation Commission Consultant Contract - Administration Approved Sesquicentennial Grant Application - Administration Approved Waiver of Excess Liability Insurance - Finance Adopted RESOLUTION R91-07 Accepting Donation Rambling River Center- Parks and Recreation Approved School and Conference - Parks and Recreation Approved Business Associates Agreement - Human Resources Approved Appointment Recommendation Interim City Engineer - Human Resources Received Information 1&1 Surcharge Program Update - Engineering Approved Change Order Fairhills Pond Project - Engineering Adopted RESOLUTION R92-07 Nondegradation Plan - Engineering Approved Bills Accepted Resignation Economic Development Authority - Administration Received Information 2008 Council Workshops - Administration Approved Bischel-Sperling Preliminary and Final Plat Findings of Fact - Planning APIF, MOTION CARRIED. h) i) j) k) I) m) n) 0) p) q) d) e) f) g) a) MOTION by Pritzlaff, second by Fogarty to approve Council Minutes (12/3/07 Regular). Voting for: Soderberg, Fogarty, Pritzlaff. Abstain: McKnight. MOTION CARRIED. 8. PUBLIC HEARINGS a) Adopt Ordinance - Approving 2008 Fee Schedule - Administration Staff presented the proposed fees for City services for 2008. Council asked questions about various fees. Regarding the ice arena rental fee, staff proposed $200/hour and the Parks and Recreation Commission proposed $185/hour. Council approved the $185/hour rate. MOTION by McKnight, second by Fogarty to close the public hearing. APIF, MOTION CARRIED. MOTION by McKnight, second by Fogarty to adopt ORDINANCE 007-576 establishing 2008 fees and charges effective January 1, 2008, setting the ice arena rate at the Parks and Recreation Commission rate. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT a) Award City Hall Cabling Contract - Human Resources Two bids were received for the cabling of data, fiber optic, paging and cable TV systems for the new City Hall. The low bidder was Parsons Electric at $71,475.00. Councilmember Pritzlaff asked if there was a possibility for change orders. Human Resources Director Wendlandt noted that more was included in Council Minutes (Regular) December 17, 2007 Page 3 the specifications than what might be necessary. MOTION by Pritzlaff, second by Fogarty to award the contract for the cabling ofthe new City Hall to Parsons Electric at a base bid of $71,475.00. APIF, MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) City Hall and 1st Street Garage Project Update - Wold Architects Wold Architects gave an update on the progress of the new City Hall and 1 st Street Garage. On City Hall they are starting the second level masonry and will finish the east wall by next week. Masonry should be completed by the end of December and the roof should go on in January. Steel work will be finished and the atrium will be taking place. They will be pouring the floor inside the building tomorrow so walls will go up inside in 1-2 weeks. The wall panels are up at the 1 st Street Garage. Joists and decking will be done in January. Councilmember Pritzlaff asked if a tour could be scheduled after the building is enclosed for staff and Council. This would take place in late January or February. There were three weeks of rain so workers are trying to make up for that. After the building is enclosed they should be able to make up the week they are still behind. Heating costs are covered by the contractor. There will be a gate on the east end of the alley to allow for easier plowing. The west end of the alley is open. b) Approve City Hall/l st Street Garage Change Order - Administration Change order no. 5 relates to a revision to the flammable waste trap and providing an additional clean out at the sanitary sewer piping for City Hall in the amount of $278. Change order no. 6 is a $740 credit for removing the light fixture located on the south side of the 1 st Street Garage. MOTION by Fogarty, second by McKnight to approve change order no. 5 in the amount of $278 and change order no. 6 for a $740 credit. APIF, MOTION CARRIED. d) TH3 Roundabout Landscaping - Engineering Last week staff met with the stakeholders to discuss landscaping in the roundabout at TH3 and 195th Street. MnDOT wants something in the middle of the roundabout so the sight lines directly across the roundabout are obscured. The landscaping budget is $40,000 which would take care of plantings and an irrigation system. This cost would be split among other entities. Some of the stakeholders suggested more of a structure in the middle. Any cost over the budgeted amount would not be covered by the City. Fountains and statues are not allowed. However, retaining walls and modified planters are. Councilmember Pritzlaffwas concerned with having a solid block wall and if someone could not stop, there could be a fatal accident. With plantings, there would be less of a chance of a fatality. Councilmember McKnight agreed with looking at safety when considering a barrier. However, he had no interest in Council Minutes (Regular) December 17, 2007 Page 4 spending $40,000. Mayor Soderberg agreed that it seemed like a large amount for landscaping. 11. UNFINISHED BUSINESS a) Adopt Resolution - Approve 2008 Tax Levy and Budget - Finance Staffpresented the 2008 tax levy and budget. MOTION by Pritzlaff, second by Fogarty to adopt RESOLUTION R93-07 setting the 2008 Collectible Property Tax Levy. APIF, MOTION CARRIED. Regarding the 2008 budget, Councilmember McKnight requested that the shared administrative position between Human Resources and the Fire Department be left in the budget, but wait until mid-year to fill the position to see how the budget is doing. MOTION by McKnight, second by Pritzlaffto adopt RESOLUTION R94-07 approving the 2008 Budget and Revising the 2007 Budget. APIF, MOTION CARRIED. 12. NEW BUSINESS a) Minnesota Valley Transit Authority - Administration The MVT A is looking for representatives to attend their meetings regarding transit issues. MOTION by Fogarty, second by McKnight to appoint Councilmember Pritzlaff and City Administrator Herlofsky to represent the City. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Fogarty: Congratulated Parks and Recreation Director Distad on his appointment as the President of the Minnesota Chapter of the Parks and Recreation Association in 2008. She also wanted to comment in general on the Management team. She stated they are great leaders for our City and also great leaders in their own individual professions. She thanked everyone for coming out for Toys for Town. It is very rewarding to watch our community take care of themselves. She noted there were Top Banana Awards given out. This involved all businesses south of the river. Recipients include: Third Place - Bugaloo's Ice Cream Shoppe, Rambling River Park, Pampered Pet Spa; Runner's-Up include - Pizza Mann and Farmington Billiards; the Best Of included - Gerster's Jewelry, Farmington Bakery, Allina Clinic, Heikkila Studios, Farmington Vet Clinic. This is the third year in a row that Gerster's Jewelry has won the award. Councilmember Pritzlaff: There was a Grand Opening Ribbon Cutting on December 6 for Family Vision Clinic in Charleswood Crossing. City Administrator Herlofsky: There was a minor accident this week at the new City Hall. There were no serious injuries when the scaffolding fell. Public Safety was Council Minutes (Regular) December 17, 2007 Page 5 there, Building Official Ken Lewis, and Mayor Soderberg. It was good to see the City employees actively participating, cleaning up, and make sure no one else was hurt. Staff took a bad situation and made it a success. Any cost related to the accident will not be reflected in the bill from the contractor. That is part of the contractor's insurance. He thanked the Council for their support in 2007. Everyone will miss Lee Mann and this has been an excellent staff to work with. Mayor Soderberg: great service to the City. City Engineer Lee Mann will be missed. He provided a The Farmington Rotary will be hosting a Senior Citizens party at St. Michael's Church. He and his wife help out at the food shelf. This year there has been an incredible increase in the amount of people using it. The food shelf is running short so keep them in mind. Toys for Town was an amazing event. The Leadership Club at the High School always surpasses expectations. There were 92 families served which includes 215 children. There was an army of men helping to load trucks with groceries and toys. More families were served and volunteers were finished an hour earlier than last year. There are some education opportunities for Elected Officials. Anoka-Ramsey has a Leadership Academy which lasts for 5 months. He attended the course last year. Every time there is any incident in town our Public Safety personnel put into motion plans that have been laid, and when they are needed, they are there. Their response is absolutely excellent. He was two blocks away when the incident at City Hall occurred, and by the time he arrived, everyone was on scene. The 2008 Calendar is on its way. They were received from the printer today and will go out in the mail to residents. It contains some great pictures from our citizens. He participated in a carving class at the Rambling River Center. He noted they have great programs for citizens and are working to attract younger people. We have an unbelievable resource in our seniors. 14. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 7:57 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~_?r7~ Cynthia Muller Executive Assistant