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HomeMy WebLinkAbout11.06.06 Council Minutes COUNCIL MINUTES PRE-MEETING NOVEMBER 6,2006 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Brian Lindquist, Interim Police Chief; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Lee Smick, City Planner; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by McKnight, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Regarding the Elm Street project permit, Councilmember Fogarty asked if the City was the appropriate body to obtain the permit and will the $8,000 be part of the overall project fee. City Engineer Mann explained the City needs the permit for the sewer and water main and storm sewer that need to be dewatered. Councilmember Fogarty asked if the residents on Main Street will also be assessed for Elm Street. Staff replied yes, it would be an areawide assessment. Ash Street residents will not be assessed for Elm Street. The northerly boundary of the Ash Street area is the southerly boundary ofthe Elm Street area. Councilmember Wilson asked about any assessment discussion when the Main Street project was approved. Mayor Soderberg recalled Council was aware of an areawide assessment for Ash Street and Elm Street and there was concern with the ~ mile overlap so the downtown was divided. Councilmember Wilson asked when the Main Street . project was decided was there any discussion from Council about the proximity of both projects. Finance Director Roland stated regarding the Elm Street project at that time it was on the distant end of the CIP, meaning it was out five years. Dakota County has Council Minutes (Pre-Meeting) November 6, 2006 Page 2 moved the project up because ofthe availability of funding for Elm Street. The portion of Elm Street that is the City portion is the connecting portion to the other projects. Elm Street would be assessed in 2008. The project is proposed to start in May, however it could begin sooner depending on weather and when bids are taken. Councilmember Pritzlaff asked if we are still dealing with Dakota County on Spruce Street being open to TH3 during the Elm Street project. City Engineer Mann noted Spruce Street is not a Dakota County issue, it is a MnDOT issue. Staff has made initial inquiries to MnDOT regarding opening Spruce Street. They are reluctant to do so as they are concerned once the road is open that it will be closed again when the project is done. MnDDT suggested Walnut Street be used instead, however it does not go through to TH3, goes in front of a school and is not in good shape. Councilmember Pritzlaff noted the goal would be to have it open during the Elm Street project and to have it stay open for the commercial area. Staff replied it is not possible to deal with MnDOT's issues in the timeframe ofthe project in order to keep Spruce Street open when the project is done. Elm Street and Spruce Street are so close, MnDOT has concerns with signalizing and how to deal with the two intersections. Once we are dealing with Elm Street, we are also dealing Dakota County. So we are dealing with three agencies. Mayor Soderberg suggested tabling the agreement with Peer Engineering for the Elm Street project for the City Attorney's review. This was tabled until November 20,2006. 5. STAFF COMMENTS City Attorney J amnik noted the public hearing for the liquor license violation for the Ugly Mug can be pulled as the penalty has been satisfied. City Attorney J amnik noted he has not been able to compile all the information for the City Administrator's evaluation and it will be on the November 20 Council agenda. 6. ADJOURN MOTION by Pritzlaff, second by McKnight to adjourn at 6:51 p.m. APIF, MOTION CARRIED. Respectfully submitted, /1' -/.-;::/1 ;;vr~~ ::y-v--t:..~~~ ,c/ Cynthia Muller Executive Assistant COUNCIL MINUTES REGULAR NOVEMBER 6,2006 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Brian Lindquist, Interim Police Chief; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Lee Smick, City Planner; Cynthia Muller, Executive Assistant Randy Oswald, Nick & Stacey Schultz, Julie May 4. APPROVE AGENDA Councilmember McKnight pulled 7a) Council Minutes to abstain. Councilmember Pritzlaffpulled 7d) Appointment Recommendation - Police Officer for separate vote and added 5d) Business Report. City Attorney Jamnik pulled 8a) Liquor License Violation Ugly Mug as the signed stipulation has been received and pulled 14b) City Administrator Evaluation as the report has not been prepared and will be on the November 20,2006 Council agenda. Mayor Soderberg pulled 7e)Approve Permitting Agreement - Elm Street Project for review of the contract by the City Attorney. MOTION by Pritzlaff, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Appointment Recommendation/Introduce New Police Chief Sgt. Brian Lindquist was introduced as the new Police Chief. MOTION by Fogarty, second by Pritzlaffto approve appointing Brian Lindquist as the new Police Chief. APIF, MOTION CARRIED. Former Police Chief Dan Siebenaler pinned on Chief Lindquist's stars. b) GIS Update - Community Development City Planner Smick demonstrated the new interactive zoning and flood zone map available on the City's web site. Residents can determine zoning, flood zoning, lot dimensions, etc. Council Minutes (Regular) November 6, 2006 Page 2 c) Declare November 16 Smoke Free Day for City Grounds MOTION by McKnight, second by Pritzlaffto declare all City facility grounds as tobacco free for the day on November 16,2006 to support the Great American Smokeout. APIF, MOTION CARRIED. d) Business Report - Councilmember Pritzlaff Councilmember Pritzlaff and City Administrator Herlofsky visited Aerospace in the industrial park. They provide insulation materials for NASA, covers for equipment on ships, etc. The second business was nT Powdercoating. They have expanded their business and provide paint in a powder form that is sprayed on metal surfaces and baked. 6. CITIZEN COMMENTS Ms. Michelle Leonard, 727 Tamarack Trail, stated she is the organizer of the Kiddie Parade and Big Wheel race for Rambling River Days. This Sunday, the Sons ofthe American Legion will be holding an omelet breakfast with proceeds going to Rambling River Days. Last year they donated $15,000 to the community and donated $500 to Rambling River Days. There will also be information available on the new location of Rambling River Days, the area by the ice arena. 7. CONSENT AGENDA MOTION by McKnight, second by Fogarty to approve the Consent Agenda as follows: b) Set November 20, 2006 public hearing for various licenses and permits - Administration c) Set December 4, 2006, January 16, 2007 and May 21, 2007 public hearings for heritage landmark designations - Administration f) Approved Termination Fire Department - Human Resources g) Approved Agreement with City of Hampton - Administration h) Set November 8, 2006 special meeting to accept results of 2006 election - Administration i) Approved bills APIF, MOTION CARRIED. a) MOTION by Wilson, second by Pritzlaffto approve Council Minutes (10/16/06 Regular). Voting for: Soderberg, McKnight, Pritzlaff, Wilson. Abstain: Fogarty. MOTION CARRIED. MOTION by McKnight, second by Fogarty to approve Council Minutes (10/23/06 and 10/30/06 Special). APIF, MOTION CARRIED. MOTION by Fogarty, second by Wilson to approve Council Minutes (10/24/06 Special). Voting for: Soderberg, Fogarty, Pritzlaff, Wilson. Abstain: McKnight. MOTION CARRIED. d) MOTION by Pritzlaff, second by Wilson to approve the appointment recommendation Police Officer. APIF, MOTION CARRIED. Council Minutes (Regular) November 6, 2006 Page 3 e) Approve Permitting Agreement - Elm Street Project - Engineering This item was tabled to November 20, 2006 for City Attorney review. 8. PUBLIC HEARINGS a) Liquor License Suspension Ugly Mug - Police Department This item was pulled as a signed stipulation has been received. 9. AWARD OF CONTRACT a) First Street Garage - Administration Mr. John McNamara stated 15 bids were received and all exceeded budget due to higher than expected costs for concrete, steel, etc. He recommended rejecting the bids and re-bid the project in the spring with the City Hall project. MOTION by Pritzlaff, second by Fogarty to reject the bids received. APIF, MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) Wold Presentation - New City Hall Wold Architects presented the plans for the new City Hall. There are two options for the doorway to the Council Chambers. One option is to have one central door and the other is to have two doors, one on each side ofthe room. Councilmember Fogarty preferred the option with two doors into the Council Chambers. Councilmember McKnight preferred the option with one door. Councilmember Wilson thought the entry felt cold and overwhelming. He asked for a feel of staff comments. He felt the historic elements needed to be tied in to the outside and the inside. Mr. Mike Cox suggested this could be achieved through display cases and the historic pictures. Mayor Soderberg noted the DV AC has asked for the opportunity to display work by local artists. Councilmember Pritzlaff suggested not doing a lot of frills to keep costs down. Regarding the seating, he asked what surrounding cities have. He felt seating for 120 was too large. He preferred the option with two doors into the Council Chambers. Mayor Soderberg liked either entry option for the Council Chambers. He asked if there was any concern with the mechanical system next to Council Chambers. Mr. Cox explained the mechanical system is a level above the Council Chambers, but not directly above. Mayor Soderberg asked ifthere would be a basement. Mr. Cox replied the soil borings showed the water table varies enough that it would be difficult to keep the basement dry. Councilmember Wilson asked how the schematic is coming compared to the budget. Mr. Cox stated the final phase is to do a cost estimate and they will align the package with the budget. City Administrator Herlofsky will provide this information to Council in the next mailing. Councilmember Wilson asked if we took everyone currently working in the City, how much of the design area would we fill up. City Administrator Herlofsky stated we could put them in a corner of the building because of Council Minutes (Regular) November 6, 2006 Page 4 hallways and the space we have. It will look drastically different, but we need to use the space in a manner to make good use of it. The idea is to have a building that will be useable for a considerable amount oftime. This building is a good value for the size and will offer a variety of opportunities in the future without being excessive in size. Having space for 100 people to have an event is needed in the City. Councilmember Wilson preferred the option with two doors for the Council Chambers. b) Wold Presentation - Fire Station -Administration City Administrator Herlofsky reviewed the individual change orders, and they are based on 2% of the total budget. The majority of items requested by staff are manageable and appropriate for the size of the project and were driven by staff recommendations. Councilmembers expressed their concerns with various change order items. Mayor Soderberg noted things change in large construction projects. As projects progress, there are opportunities to make modifications. We include contingencies so we have the flexibility to do that. Weare still under budget for this project. MOTION by Wilson, second by McKnight to approve change order no. 3. Voting for: Soderberg, Fogarty, McKnight, Wilson. Voting against: Pritzlaff. MOTION CARRIED. c) Adopt Resolution - Flagstaff Street and Utility Improvements Feasibility Report-Engineering This report addresses the feasibility of extending utilities and constructing street improvements for the new high school on Flagstaff Avenue. The sanitary sewer will be extended from the Met Council interceptor south of CSAH 50 north along Flagstaff to 200th Street. This will be sized to handle the sewage flows for the western edge ofthe City. One of the alternatives includes the up sizing of the sanitary sewer to allow future development from Lakeville to utilize the sewer. The costs associated with the up sizing and sharing in construction costs are part of Lakeville's participation. The water main would come from CSAH 50 and Pilot Knob Road and go westerly to Flagstaff Avenue, north along Flagstaffto the school site. The alternative would bring the water main more north and across 195th Street to Meadowview Elementary School and connect there to create a loop. If the school district agrees to pay half ofthe loop, the Water Board would pay the other half. The paving of Flagstaff Avenue would be from CSAH 50 to the Lakeville border. That improvement will include a rural section which includes ditches along the sides, not curb and gutter. There are various storm sewer improvements associated with the roadway, mostly the extension of culverts under Flagstaff Avenue. The City and school have agreed that the school would fund the improvements except those that other entities have agreed to pay for such as the Lakeville sanitary sewer option and 50% of the water main alternate. In the Settlement Agreement there are methods for which the school district can get reimbursed for a portion ofthese costs as the area develops. The overall cost for the project is estimated, including the sewer base alternate, to be $12,338,480. With the Lakeville alternative the project cost estimate is Council Minutes (Regular) November 6, 2006 Page 5 $13,583,580. Including the Lakeville sewer alternative and the water main alternative the estimate would be $14,573,940. The costs include 10% for contingencies which include items that come up during design, bidding, and change orders during the proj ect. These costs also include a budgeted amount for engineering, administration, and legal of 27%. The right-of-way costs are not included in these estimates. The report identifies the need for approximately 6.5 acres for temporary easements and 15.5 acres of permanent right-of-way. Council asked about a signal at CSAH 50 and Flagstaff. The County will not look at funding for a signal until warrants are met. Councilmember Wilson felt the City needed to invite Commissioner Joe Harris to a meeting to make him aware of Council's concerns with this road and Elk River Trail. Staff noted as long as the County anticipates that is an appropriate spot for a signal someday as long as spacing requirements are met and a signal would not cause undue difficulties, the County has a policy where they would allow a jurisdiction to totally fund the signal ahead ofthe time the County would propose. It is possible to request funding after warrants are met. MOTION by Fogarty, second by Wilson to adopt RESOLUTION R121-06 accepting the feasibility report and authorizing preparation ofthe plans and specifications for the Flagstaff Avenue Utility and Street Improvements. Voting for: Soderberg, Fogarty, McKnight, Wilson. Voting against: Pritzlaff. MOTION CARRIED. d) Adopt Resolution - Elm Street Reconstruction Feasibility Report - Engineering Elm Street is a county road that was turned back to the county from the state. Turnback funds in order to upgrade the road have become available to allow the project to move forward. The proposed improvements include the reconstruction of Elm Street and the adjacent city streets. The improvements extend from Division Street to TH3. The plan also includes replacement of the sanitary sewer and water main and the addition of a storm drainage system. The overall project estimate is $6,074,000. The City's portion would be $3,511,000. The estimated costs do not include costs for easement or right-of-way acquisition and none are anticipated. The costs also do not include potential groundwater pollution mitigation. If mitigation is necessary, it would depend on the amount of contamination and could be approximately $100,000. The project hearing would be held December 4,2006. The neighborhood meeting to discuss the project and costs with the residents is scheduled for November 30, 2006. The assessment area for the Elm Street project does not overlap the area for the Ash Street project. Regarding opening Spruce Street at TH3, Councilmember Pritzlaff sees this as mandatory during this project. He would also like to see it remain open permanently. He suggested the intersection could have a roundabout. Staffwill continue that discussion with the state. The state has decided the intersection of TH3 and 19Sth Street is appropriate for a roundabout. The process with MnDOT Council Minutes (Regular) November 6, 2006 Page 6 to design it and approve it will necessitate construction of the roundabout beginning in 2008. Staffhas held one open house to inform residents ofthe project and another will be held November 30, 2006, and there will be two more before construction starts. Staffwill put together a group of residents and business owners to communicate with during the project. The entire assessment area was noticed for the initial open house. Mayor Soderberg asked about the status ofthe access study along TH3. Staffhas a draft map and needs to schedule a transportation workshop to present it to Council. MOTION by Fogarty, second by McKnight to adopt RESOLUTION R122-06 accepting the feasibility report and scheduling the public hearing for December 4, 2006 for the Elm Street Reconstruction Project. APIF, MOTION CARRIED. 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Fogarty: Thanked the Farmington football team for a great season. She reminded everyone tomorrow is election day and urged residents to vote. There are now six precincts and boundaries have changed. This is available on the website. Councilmember Wilson: Was at Valmont-Lexington for Governor Pawlenty's presentation and it was nice to see the Chamber working with him to have him come. He thanked City Administrator Herlofsky and Councilmember Pritzlaff for visiting two of the local businesses. Councilmember Pritzlaff: Wished the candidates good luck. Police Chief Lindquist: Today was the kick-off for the Toys for Town. Boxes will be placed throughout the community. Mayor Soderberg: Asked about warnings for parking restrictions. The Police Department has been issuing approximately 50 warnings a night. The Tiger football team did a great job all year and congratulated them for an excellent season. Valmont- Lexington was selected by the Governor because ofthe incredible success they have had the last couple years. Our businesses in the industrial park are doing very well. Some time ago he asked Council to consider an RFP for WiFi. We have a backbone of fiber in place. We might be in a place where there may be other contenders and suggested Council ask staff to send out an RFP for other companies to look at Farmington and the infrastructure we have in place. The City would not be a provider other than leasing space on the fiber. Councilmember Wilson suggested having a second Council Minutes (Regular) November 6, 2006 Page 7 workshop to discuss this. The Chamber has a technology committee and it might be interesting to hear their thoughts. Mayor Soderberg suggested adding this to the list of strategic planning items under communication. City Administrator Herlofsky will research the cost of doing an RFP. There is a fundraiser benefit on Sunday for Rambling River Days. Veteran's Day is on Saturday to honor our veterans. Council recessed into Executive Session. 14. EXECUTIVE SESSION a) Fire Department Personnel Issue 15. ADJOURN Respectfully submitted, ~P7~~ Cynthia Muller Executive Assistant