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HomeMy WebLinkAbout01.02.07 Council Minutes COUNCIL MINUTES PRE-MEETING JANUARY 2, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, McKnight, Pritzlaff, Wilson Fogarty Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Lee Smick, City Planner; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by McKnight, second by Pritzlaffto approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember Wilson asked about the CDBG Grant application and if we have the ability to allocate the funds to a different area. City Administrator Herlofsky replied the funds have to be used for the area specified, but can be re-addressed at a later time. Councilmember Wilson asked if we have unallocated grant funds. Finance Director Roland will provide that information. More than half of it has to go to low or moderate income items. City Administrator Herlofsky noted staff is working on a more detailed budget for the next EDA meeting and that will also be provided to Council. Councilmember Wilson was pleased the Communications Specialist position was moving to full time. He wanted to know the expanding scope of what is expected from this position over the course of the year. Administrative Services Director Shadick replied they have discussed re-organizing the website, additional communication pieces, and they are in the process of collecting a list of communications to see what can be consolidated. City Administrator Herlofsky noted staff is working on a public relations plan and it will be brought to Council at a later time. Councilmember Pritzlaff also commented on the CDBG Grant application noting last year 50% of the funds went for the Riste building and there is another 50% being allocated this year. City Administrator Herlofsky noted they are accumulating enough funds to finish the project. Council Minutes (Pre-Meeting) January 2, 2007 Page 2 Councilmember Pritzlaff asked about the extension for the Fountain Valley Comprehensive Plan Amendment and Rezoning. He would like to either pull it for separate vote and would like to see a 14-15 day extension rather than 60 days. He would agree with 30 days. City Administrator Herlofsky noted the 60 days is for staff to make sure we can get all the items in and gives us more time to accomplish what we need to following the expected approval from Castle Rock Township. Ifwe do not act upon it within 60 days, it is automatically approved. City Attorney Jamnik stated if we would not be ready in 15 days, the law is unclear about adding another 15 or 30 days. It is best to extend it to the maximum allowed. Mayor Soderberg noted we have extended projects for 60 days in the past. Councilmember Pritzlaff asked about the item on the list of bills for Pizza Man for engineering services. City Engineer Mann replied the bill is for the CONDAC meeting which Farmington hosted. Councilmember Pritzlaff asked how the solid waste services with Red Wing are working. City Administrator Herlofsky stated the City has told Red Wing that the economics of using Red Wing based on the current conditions is not in the City's best interest. We would like to do business with Red Wing, but we are having difficulty justifying the additional driving time and additional expenses. There is the possibility of transfer stations being available at a closer location. Red Wing will get back to the City in 60 days. Mayor Soderberg made some corrections to the December 18, 2006 Council Minutes. 5. STAFF COMMENTS Administrative Services Director Shadick added an item to the data practices authority for the annual organizational matters. 6. ADJOURN MOTION by Pritzlaff, second by McKnight to adjourn at 6:47 p.m. APIF, MOTION CARRIED. Respectfully submitted, 4~/Y7~ c7 Cynthia Muller Executive Assistant COUNCIL MINUTES REGULAR JANUARY 2, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. Councilmember Steve Wilson was sworn-in by City Administrator Herlofsky. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Soderberg, McKnight, Pritzlaff, Wilson Fogarty Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Lee Smick, City Planner; Cynthia Muller, Executive Assistant 4. APPROVE AGENDA MOTION by Pritzlaff, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Proclaim January National Mentoring Month MOTION by Pritzlaff, second by Wilson to proclaim January as National Mentoring Month. APIF, MOTION CARRIED. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by McKnight, second by Pritzlaffto approve the Consent Agenda as follows: a) Approve Council Minutes (12/19/06 Regular) b) Boards and Commissions Attendance - Administration Councilmember Wilson noted those members with perfect attendance at board and commission meetings for 2006. c) Approved LMCIT Excess Liability Coverage - Finance d) Adopted RESOLUTION RI-07 Accepting Anonymous Donation Rambling River Center - Parks and Recreation e) Approved Fountain Valley Comprehensive Plan Amendment and Rezoning Extension - Planning f) Approved Appointment Recommendation Administration - Human Resources g) Approved Currency Exchange License Juan Mena - Administration Council Minutes (Regular) January 2, 2007 Page 2 h) Adopted RESOLUTION R2-07 Approved CDBG Grant Application - Economic Development i) Approved AFG Fire Prevention Grant Application - Fire Department j) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Adopt Resolution - Vacate Drainage and Utility Easement Centex Homes - Planning Centex Homes has requested to vacate and dedicate new easements for three single-family lots in the Charleswood Crossing subdivision. MOTION by Pritzlaff, second by McKnight to close the public hearing. APIF, MOTION CARRIED. MOTION by McKnight, second by Pritzlaffto adopt RESOLUTION R3-07 vacating the drainage and utility easements located on Lot 1, Block 2; Lot 2, Block 2; and Lot 3, Block 2 ofthe Charleswood Crossing plat and the dedication of new drainage and utility easements on each lot. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Annual Organizational Matters - Administration MOTION by Wilson, second by Pritzlaff as follows: 10a(1). That Councilmember McKnight be designated as Acting Mayor from January 3,2007 through December 31, 2007. 10a(2). That the Farmington Independent be designated as the official publication from January 3,2007 through December 31,2007. 10a(5). That the Anchor Bank of Farmington, League of Minnesota Cities 4M Fund, RBC Dain Rauscher, Wells Fargo Investments and Smith Barney Inc. be designated as the Official Depositories from January 3,2007 through December 31,2007. 10a(6). That all sworn personnel in the Farmington Police Department be designated as process servers for the calendar year 2007. 10a(7). Approve a $1,000,000 Faithful Performance bond for the City Clerk. 10a(8). ORDINANCE NO. 006-566 Establishing Fees and Charges for licenses and permits for 2007 was adopted December 18, 2006. 10a(9). Appointments to Boards and Commissions - Candidates will be interviewed January 6, 2007 and appointments will be made at the January 16, 2007 Council Meeting. Council Minutes (Regular) January 2, 2007 Page 3 1 Oa(11). Appoint Councilmember Wilson as the primary and Councilmember Pritzlaff as the alternate representative to the ALF Ambulance Board. 10a(12). Appoint Mayor Soderberg as the City's representative to the CEEF Committee. 10a(13). Appoint Councilmember Fogarty, Peter Herlofsky, Staffmember and Todd Larson, Planning Commission member on the Farmington/Empire Planning Advisory Committee. 10a(14). Appoint Councilmembers Pritzlaff and Wilson to the MUSA Review Committee. 10a(15). Appoint Councilmember McKnight, Peter Herlofsky, Staff member and Todd Larson, Planning Commission member to the Farmington/Castle Rock Discussion Group. 10a(16). Appoint Robin Roland as Director and Brenda Wendlandt as Alternate to LOGIS for 2007. 10a(17). Adopt RESOLUTION R4-07 appointing Peter J. Herlofsky, Jr. as the Responsible Authority for data practices and Brenda Wendlandt as Data Practices Act Compliance Officer and Brian Lindquist as Responsible Authority for law enforcement for 2007. 10a(18). Appoint Mayor Soderberg as the Director for Farmington and Councilmember McKnight as the Alternate Director to the Dakota Communications Center. APIF, MOTION CARRIED. 10a(3). Appoint the firm of Campbell Knutson, Joel Jamnik as City Attorney from January 3, 2007 through December 31, 2007. Councilmember Pritzlaff pulled this item for separate discussion. He requested to use the 2006 fees for the 1 st quarter of 2007 until a workshop can be held. MOTION by Pritzlaffto keep the 2006 fees for the 1 st quarter of 2007 until a workshop can be held. Motion died for lack of a second. MOTION by McKnight, second by Soderberg to approve the contract with Campbell Knutson and Joel Jamnik as City Attorney for 2007. Voting for: Soderberg, McKnight, Wilson. Voting against: Pritzlaff. MOTION CARRIED. 10a(4). Appoint the firm ofBonestroo, Rosene and Anderlik as the City's Consulting Engineer for the year of 2007 and Lee Mann as City Engineer/Public Works Director. Councilmember Wilson pulled this item for separate discussion. He noted we have had some engineering issues and discussed the need for a workshop with Bonestroo. He would like to have a workshop set for the end of January/early February. He realized Bonestroo has consultation services available for a community center and wanted to know what other types of expanded services Bonestroo can provide, recommendations on how we can be as efficient as possible with engineering with large projects, and accountability when projects do not go as planned. MOTION by Wilson, second by McKnight to approve the Bonestroo contract with Council Minutes (Regular) January 2, 2007 Page 4 setting a workshop as soon as possible. Councilmember Pritzlaff stated he would like to see the 2006 fees used for the I st quarter of 2007. He would have liked to have had a workshop before this is approved. Voting for: Soderberg, McKnight, Wilson. Voting against: Pritzlaff. MOTION CARRIED. 10a(10). MOTION by Soderberg, second by Pritzlaff appointing Councilmember Fogarty to the Economic Development Authority. APIF, MOTION CARRIED. Councilmember Pritzlaff recalled it had been discussed to have more Councilmembers on the EDA. He felt by not being part of that group, he is not up to speed on everything that is going on. He would like to add more Councilmembers or have the entire Council on the EDA. City Attorney Jamnik noted membership of the EDA is restricted to Council participation by statute. If all Council participates, it would disband the EDA. If there is a separate EDA board, the statute specifies the number of non-Councilmembers and Councilmembers that are allowed. To change this, the City would need to seek special legislation. Mayor Soderberg noted the EDA spent a great deal of time researching this when they changed from the HRA to the EDA. City Attorney Jamnik explained if you want a different mix on the EDA you need to obtain special legislation. Councilmember Pritzlaffrequested Attorney Jamnik to look at special legislation and bring it back to Council. City Attorney Jamnik stated the reason the number ofCouncilmembers is limited on the EDA is by getting a quorum ofthe Council on the EDA, it is hard for the public to tell what entity is actually meeting. As there are so many issues that cross over, to have a quorum ofthe Council as part ofthe EDA would render some of the Council meetings moot. Councilmember Wilson also had an interest in the Council having a more expanded role in the EDA. However, he left it to City Administrator Herlofsky as to what would make sense. Mayor Soderberg was comfortable with the current structure. Councilmember McKnight did not mind having the discussion, but the EDA would need to be involved right away. City Administrator Herlofsky stated the next strategic planning meeting is January 27,2007. He suggested leaving things in place and evaluate it at the end ofthe year. The current structure is just a year old. 11. UNFINISHED BUSINESS a) Set Visioning Sessions - Planning Visioning Sessions for the 2030 Comprehensive Plan were set for January 31 and February 7,2007 from 6:00 p.m. - 9:00 p.m. at the Central Maintenance Facility. 12. NEWBUSINESS a) Approve Waiver of Fees John Devney - Planning Mr. John Devney requested the fees be waived for a comprehensive plan amendment and rezoning for a portion of his property located at the northwest intersection ofCSAH 50 and Pilot Knob Road. The comprehensive plan amendment is $350 and the rezoning fee is $300. He requested the waiver as he was unaware of this property changing. He would like the property changed back to A-I so he can put it in ag preserve for eight years. This property was changed to 1-1 with the 1998 comprehensive plan. There was no motion made to waive the fees. Council Minutes (Regular) January 2,2007 Page 5 b) Approve Waiver of Fees 1 st Street Residents - Planning Six properties at the northwest intersection of 1 st and Elm Streets were rezoned to B-2 in the 1998 comprehensive plan. The residents want their property changed from business to residential and from B-2 to R-T. The six properties would share in the $350 comprehensive plan amendment fee and the $300 rezoning fee. The owners have requested these fees be waived. These properties were changed to allow for a possible future expansion of the downtown and to give the owners the opportunity to sell as commercial property. There was no motion made to waive the fees. 13. COUNCIL ROUNDTABLE Councilmember Wilson: He thanked the residents for the opportunity to serve them for another four years. There are a number of opportunities and challenges ahead. A lot ofthe hard work and day to day activities are done by the City Administrator, Finance Director and other members of the management team. He encouraged anyone who has a concern or comment to attend the meetings. He looked forward to working with the Council. City Administrator Herlofsky: Reminded Council they wanted to discuss having regularly scheduled workshops. Mayor Soderberg suggested the second Monday of every month. City Administrator Herlofsky will compile a list of workshop ideas and the Council will prioritize them. For the workshop next week, Council wanted to discuss consultant services and Council's expectations ofthose services and how to manage them. Council will also set priorities for future workshops. Workshops will begin at 5 :30 p.m. Mayor Soderberg: The Charity Ball will be held January 27,2007. 14. ADJOURN MOTION by McKnight, second by Pritzlaffto adjourn at 7:56 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~ ;h-?~ Cynthia Muller Executive Assistant