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HomeMy WebLinkAbout02.05.07 Council Minutes COUNCIL MINUTES PRE-MEETING FEBRUARY 5, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Brian Lindquist, Police Chief; Lisa Shadick, Administrative Services Director; Kevin Schorzman, Assistant City Engineer; Lee Smick, City Planner; J en Collova, Natural Resources Specialist 2. APPROVE AGENDA MOTION by Fogarty, second by Pritzlaffto approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember McKnight asked about the cost of the training for the Police Officers. Chief Lindquist replied it is a total of$350. Councilmember McKnight then asked about the budget report and if the legislative budget was for the City Council. Finance Director Roland noted it is for the Council as well as the HPC. Councilmember McKnight noted it went over by $700 - $800. It was partially due to the HPC budget. The City received a grant and there was additional cost for HPC Consultant Vogel as well as his retainer. It was reflected as being over, but there are grant funds to support it. In addition, the legal services for the Council were slightly over for 2006. Councilmember Wilson noted Council received some information regarding trees and the financial impacts. He asked if this would be discussed at a workshop. City Administrator Herlofsky replied it will be discussed at a workshop or a Council meeting. Staff is looking for direction from Council as to whether trees should continue to be placed in the boulevard or on the property. Councilmember Pritzlaff asked about the change order for the mill and overlay. He noted they removed and replaced the curb structure for the catch basin and asked if the contractor did not know about it ahead of time. City Engineer Mann replied when it was milled and they saw the condition of it, it was decided it needed to be replaced. Councilmember Pritzlaffthen asked about the leaf pick-up before they could pave. City Engineer Mann stated this was not an item in the contract. It was not anticipated the project would go that far into the fall, so equipment had to be brought in to remove the Council Minutes (Pre-Meeting) February 5, 2007 Page 2 leaves. Councilmember Pritzlaffasked if that was the City's responsibility. City Engineer Mann replied anytime there is an Act of God which requires the contractor to go above what was anticipated, he does get compensated for that. Councilmember Pritzlaff then asked about the sidewalk and steps for Centennial Circle. City Engineer Mann replied they realized they needed to go back further to make the steps match the road. City Administrator Herlofsky reminded Council of the Workshop at 7:00 a.m. on February 6,2007. He noted he will be out ofthe office for a few days and Administrative Services Director Shadick will be in charge. Mayor Soderberg suggested moving the NPDES item to consent. Councilmember Fogarty asked what the permit fee is for. Staff replied the permit changed in 2006 and the non-degradation was added to it. The City has to pay to have the study done. 5. STAFF COMMENTS a) Fairhill Preliminary Plat - Planning City Planner Smick presented the preliminary plat for the Fairhill development. Councilmember Wilson felt it was an attractive development, however there were fewer larger lots than he anticipated. The regional park is proposed for phase 5. The developer has proposed 45 acres for the park, but staff would like a larger park. Councilmember Pritzlaffhad a concern with snow removal in the cul-de-sacs. Staff noted the snow is plowed to the middle of the cul-de-sac and staffis very aware of safety. This will be reviewed during the final design stage. If this does not work for garbage trucks, the cul-de-sacs will be removed. Councilmember Pritzlaffwould like the cul-de-sacs removed due to a safety hazard and more work for plows and garbage trucks. Councilmember Fogarty asked about the timing of phases 1 and 2. Krista Fleming, Newland Communities, stated the commercial is dependent on the market. They would like to have a daycare and neighborhood businesses in phase 2. Phase 2 would be I - 1 ~ years after phase 1. Councilmember Fogarty liked the roundabouts. Councilmember McKnight asked what is included in the community area. Ms. Fleming stated it would be a homeowners association and would have several amenities such as a pool, etc. They are considering having a second facility in a phase to the north. This will go to the Planning Commission on March 13,2007. Mayor Soderberg asked about the size ofthe parks. Ms. Fleming stated the park in the southwest corner is 42 acres. The park in the central area is 45 acres. Council Minutes (Pre-Meeting) February 5, 2007 Page 3 These are public parks and there will be a number of private park areas. Councilmember Wilson felt there was an opportunity for the Council, Parks and Recreation Commission, the Planning Commission and the developer to work together to develop a plan for the regional park. b) Rose Lake Addition Concept Plan - Planning This was added to the regular agenda. 6. ADJOURN MOTION by Fogarty, second by Wilson to adjourn at 6:57 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~ P7dA0 Cynthia Muller Executive Assistant COUNCIL MINUTES REGULAR FEBRUARY 5, 2007 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. Mayor Soderberg called for a moment of silence for former Mayor Roy Rademacher. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Brian Lindquist, Police Chief; Lisa Shadick, Administrative Services Director; Kevin Schorzman, Assistant City Engineer; Lee Smick, City Planner; Jen Collova, Natural Resources Specialist Krista Fleming, Peter Coyle 4. APPROVE AGENDA Mayor Soderberg moved item lOa) Approve Scope of Services - NPDES Non- Degradation Study to the Consent Agenda. The Rose Lake Concept Plan was moved to lOd) from the pre-meeting agenda. MOTION by McKnight, second by Pritzlaffto approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Introduce New Employee - Engineering Mr. Kevin Schorzman was introduced as the new Assistant City Engineer. b) Commendations - Police Chief Officer Ted Dau was awarded the Officer of the Year Award by the MN Juvenile Officer's Association. Sgt. Lee Hollatz and Detective Shawn Scovill were recognized for their investigation of the Dunn Brothers robbery. Officer Nate Siem will be awarded the Farmington Police Department Medal of Honor and has been nominated for the MN Chief's of Police Medal of Honor for his attempt to rescue a victim from a pond. c) American Red Cross Proclamation Mayor Soderberg proclaimed 2007 The Year to Get Ready. Council Minutes (Regular) February 5, 2007 Page 2 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Wilson, second by Pritzlaffto approve the Consent Agenda as follows: a) Approved Council Minutes (1116/07 Regular) (1123/07 Special) b) Approved Cigarette License Restwell Motel - Administration c) Approved 3.2. Beer License - Administration d) Approved School and Conference - Administration e) Received Information School and Conference - Police Department f) Left Blank Intentionally g) Amended Fee Ordinance - Parks and Recreation h) Approved Appointment Recommendation Fire Department - Human Resources i) Approved Appointment Recommendation Fire Department - Human Resources j) Adopted RESOLUTION R20-07 Accepting Donation - Police Department Mayor Soderberg thanked the Middle School East for their donation. k) Adopted RESOLUTION R21-07 Accepting Donation -Administration Mayor Soderberg noted this was a donation from the Sauber family of a picture of the saloon formerly located across from the depot. I) Adopted RESOLUTION R22-07 Accepting Donation Rambling River Center- Parks and Recreation m) Received Information 2006 Heritage Preservation Commission Annual Report - Administration n) Received Information December 2006 Financial Report - Finance 0) Approved Pipeline Crossing Agreement - 195th Street Project - Engineering p) Approved Change Order 2006 Mill and Overlay Project - Engineering q) Approved Change Order 208th Street Project - Engineering r) Authorized Update of City's Comprehensive Utility Plans - Planning s) Approved Bills t) Approve Scope of Services - NPDES Non-Degradation Study - Engineering Councilmember Fogarty noted there are unfunded mandates from the state amounting to $37,000 for a permit the City pays for through the MPCA. APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Approve Therapeutic Massage License - Administration Ms. Barbara Flaherty applied for a Therapeutic Massage license to practice at Farmington Barbers, 324 3rd Street. MOTION by Pritzlaff, second by Wilson to close the public hearing. APIF, MOTION CARRIED. MOTION by Fogarty, second by McKnight to approve the therapeutic massage license for Barbara Flaherty. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT Council Minutes (Regular) February 5, 2007 Page 3 10. PETITIONS, REQUESTS AND COMMUNICATIONS b) 2007 Projects Discussion - Engineering City Engineer Mann presented the projects anticipated for 2007. 195th Street Project - The City entered into an agreement with Dakota County for this project. This is to extend 195th Street to TH3 which is part of the Fairhill development. The project will begin this summer or late spring. The project will take two years with completion in the fall of2008. The intersection control at TH3 will be a roundabout. Fairhill Ponds Slope Stabilization - There is an area on the Fairhills pond that needs to be addressed. A feasibility report will be brought to Council in the near future. Hunter Lift Station Abandonment - This is the last can-style lift station left in the City. The concern is the walls and the floors have corroded and could fill up with water. This lift station was scheduled to be eliminated as part of the sewer line with the Ash Street project. This is located between 6th and ih Street to the east of where Maple Street ends at 6th Street. Staff needs to determine if the lift station will be eliminated or install a temporary lift station until it is eliminated. The sewer will need to come up 7th Street in order to eliminate the lift station. 7th Street is not currently in the condition that would require a reconstruction. The temporary lift station would be paid for through the sewer fund. 7th Street may not need reconstruction for ten years. Sealcoat Project - This is part of the City's seven-year sealcoat program. Pumphouse #8 - This is in process at the corner of 200th Street and Pilot Knob Road. The well should be operational next fall. The project is funded by the Water Board. City Hall- This is at the corner of3rd and Spruce Street. The project will start early this summer. Councilmember Pritzlaff noted the infrastructure work on Spruce Street could cause an inconvenience to residents. Staff noted the road will be blocked for the least amount of time possible. The main connection is with the water main and should be done quickly - within a day or two. Mayor Soderberg asked if the closing of Spruce Street could be timed with the Elm Street project so traffic can get through. Staff stated they will try to close half of Spruce Street at a time. 208th Street Extension to Pilot Knob Road - This project was started last season. Sewer, water and storm sewer have been installed. Pavement, curb and gutter will be completed mid-summer. Elm Street - Staff is working on the design and the project will be bid in April. A communication plan is being developed for residents and businesses. The state Council Minutes (Regular) February 5, 2007 Page 4 has indicated opening Spruce Street at TH3 is a possibility for the duration of the Elm Street project. The City would need to commit to closing the access once the project is done. Further discussion would need to be taken to leave the access open permanently. Regarding the phasing, the section to the west of 1 st Street will remain open until after Rambling River Days. Regarding the section across the tracks, utilities will be done on one side and then the other to keep as much open as possible. Flagstaff Avenue Improvements - This is part of the new high school project. The project will be bid in Mayor June. The EA W needs to be approved prior to bidding. The project would be completed in the fall of2008. c) TH3 Roundabout Project Update - Engineering The roundabout would be located at the intersection of 195th Street and TH3. The project is in the design phase. It takes 12-15 months to obtain approvals. Construction would begin in the spring of 2008 and completed in that construction season. The state requires a PEER reviewer be hired for roundabouts. The state will help fund this review. The cost is $10,000 - $20,000. A Joint Powers Agreement with MnDOT will be brought to Council for approval at a future meeting. d) Rose Lake Concept Plan - Planning Mr. Bart Winkler has submitted a concept plan for the Rose Lake addition. This is located east of East Farmington with a connection to 213th Street and Spruce Street. He is proposing 122 single-family lots with four outlots. The lots would be 60 ft. wide. Council was concerned with driveway access to 213th Street, the park location in the upper corner makes a half mile distance from some of the lots. Council also commented the layout was uninteresting and saw traffic issues. It was suggested to put a frontage road along 213th Street for driveway access. Lot 14 in the cul-de-sac abuts three lots. The developer will be required to construct 213th Street to Biscayne Avenue. The park location would be better on the east side along the Prairie Waterway. Have more of a grid system for the design. The pond is proposed to be similar to Autumn Glen and Mystic Meadows. The ponds do have infiltration characteristics. 11. UNFINISHED BUSINESS 12. NEWBUSINESS 13. COUNCIL ROUNDTABLE Councilmember Fogarty: She would be in favor of changing the policy to clear the snow from the ice rinks on holidays and weekends. Thanked the Mayor for hosting the Charity Ball. Council Minutes (Regular) February 5, 2007 Page 5 Councilmember McKnight: The Community Expo had a huge turnout and he thanked the businesses, organizations, residents and City staff. Councilmember Wilson: Thanked City Planner Smick for the Plan Farmington meeting last week. The second meeting will be held this Wednesday from 6:00 - 9:00 p.m. Councilmember Pritzlaff: Thanked residents for attending the first Plan Farmington session and encouraged them to come for the second session. City Administrator Herlofsky: He distributed information on a metro transit meeting. There was an unaudited general fund summary for 2006 included in Council's packet showing the fund balance did increase somewhat. Administrative Services Director Shadick: The comments have been compiled from the first Plan Farmington visioning session and are available on the website. Council also requested a copy of this information. Mayor Soderberg: He received many positive comments on the Plan Farmington session about how well organized it was and how much information was gathered in a short period of time. It was well attended. He encouraged residents to attend the next session on Wednesday. He attended the Community Expo and it was a wonderful event. Regarding trees, he felt it makes sense to require trees be planted behind the boulevard on private property. Council felt this would eliminate trees causing damage to sidewalks and curbs as they grow and problems with the garbage trucks. Council would also like staff to obtain information from surrounding communities as to what they require. A proposal will be brought to the next meeting. The Charity Ball was held last week and it was a great event. The proceeds go to the Community Action Council. 14. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 8:19 p.m. APIF, MOTION CARRIED. Respectfully submitted, /'1 .L./'-~ /V7~~ LA.~.~~ Cynthia Muller Executive Assistant