HomeMy WebLinkAbout04.17.17 Council Minutes CITY OF FARMINGTON
CITY COUNCIL MINUTES
REGULAR MEETING
APRIL 17, 2017
1. Call to Order
Mayor Larson called the meeting to order at 7:00 p.m.
2. Pledge of Allegiance
Mayor Larson led those in attendance in the Pledge of Allegiance.
3. Roll Call
Present-Larson, Craig, Bartholomay and Donnelly
Absent-None
Staff Present-Administrator McKnight, Finance Director Hanson, Community Development
Director Kienberger, Public Works Director Gehler, Parks and Recreation Director Distad,
Human Resources Director Wendlandt, Police Chief Lindquist and Attorney Jamnik.
4. Agenda
Motion by Bartholomay, second by Craig,to approve the agenda as presented. APIF, motion
carried.
5. Announcements/Commendations
a) Appointment and Swearing In of City Councilmember Bernjhelm
City Administrator McKnight explained that the city council accepted a
resignation of a sitting councilmember and declared a vacancy on the city council
effective March 9, 2017. The city council accepted applications for the vacant
seat and interviewed all nine applicants who applied over two nights the
previous week.
Motion by Donnelly, second by Craig,to appoint Katie Bernhjelm to the city
council seat for a term that runs through December 31, 2018. APIF, motion
carried.
Administrator McKnight administered the oath of office to Councilmember
Bernhjelm.
April 17,2017 Minutes - 1-
6. Citizen Comments
None
7. Consent Agenda
Motion by Bernhjelm, second by Bartholomay,to approve the consent agenda:
a) Approve Minutes of the April 3, 2017 City Council Meeting-Administration
b) Approve Minutes of the April 3, 2017 City Council Work Session-Administration
c) Approve Minutes of the April 10, 2017 City Council Work Session-Administration
d) Approve Cancellation of the July 3, 2017 City Council Meeting-Administration
e) Approve Third Amendment to Downtown Liquor Store Lease-Administration
f) Acknowledge First Quarter 2017 New Construction Report and Population Estimate-
Community Development
g) Adopt Ordinance 2017-724 Amending Section 10-5-14(Downtown Business) B-2 Zoning
District as it Relates to Lot Area and Lot Width Requirements-Community Development
h) Adopt Ordinance 2017-725 Amending Section 10-5-15 (Heavy Business) B-3 Zoning
District to Conditionally Allow Warehousing Facilities-Community Development
i) Approve Out of State Training-Parks
j) Acknowledge Resignation Engineering-Human Resources
k) Acknowledge Resignation Engineering-Human Resources
I) Appointment Recommendation Liquor Operations-Human Resources
m) Approve Bills-Finance
APIF, motion carried.
8. Public Hearings
None
9. Award of Contract
None
10. Petitions, Requests and Communications
a) 2016 Community Development Annual Report
Community Development Director Kienberger presented the 2016 department annual report.
Kienberger highlighted the following areas:
1. New home permits
2. 2016 inspection numbers
3. Code enforcement
April 17, 2017 Minutes -2-
4. New businesses in the city
5. Orchards at Fairhill housing development
6. Vermillion River Crossings development
All of the city councilmembers thanked Kienberger for the work of his department in 2016 and
for the summary report.
b) Investment Review
Finance Director Hanson reviewed the 2016 investment report with the city council. The city
had a combined cash balance and investment balance of$44 million at the end of 2016. Of this
amount, the city had invested $6 million in collateralized accounts and $38 million in a variety
of investments with various financial institutions.
Hanson reviewed the amounts in the pooled checking accounts, average investment portfolio
balance, investment portfolio by type, investment portfolio maturities,where investments are
purchased from and the mark to market issue. The city had an investment income budget of
$199,373 with actual investment income of$312,738.
Councilmember Bartholomay asked if the approximately$2 million in the checking account was
all general fund. Hanson stated that we pool cash from all funds so it represents a variety of
funds.
Councilmember Donnelly asked how the city uses this money. Hanson shared that the$44
million amount is high due to the city having cash on hand in December from bond refinancing
between $12-$14 million dollars that was spent in February. The remaining cash is spread
among 40 different funds for uses including debt, CIP projects, a future water tower and
infrastructure, savings for future purchases, liquor revenues and more.
Mayor Larson thanked Hanson for the easy to understand report.
c) 2016 Draft Financial Statements Review
Finance Director Hanson reviewed the 2016 draft financial statements. These statements will
be adjusted and reviewed again as a part of the 2016 audit report that will occur on May 15,
2017.
The city had a positive 2016 budget year with revenues exceeding expenditures in the General
Fund. The General Fund balance increased $315,104 with a year end fund balance percentage
of 41.5%of the 2017 General Fund budgeted expenditures. The city policy is for this number to
be between 40-50%.
Hanson reviewed a number of other funds that also had positive 2016 results.
April 17, 2017 Minutes -3-
Councilmember Donnelly thanked Hanson for the thorough and easy to read report. The city
budgets conservatively and was the benefactor of a number of one time issues in 2016.
Councilmember Craig was encouraged to see positive financial results.
Councilmember Bartholomay thanked Hanson for the detailed report. He stated the work of
the city council and staff over the past years is starting to pay off.
11. Unfinished Business
None
12. New Business
a) 2016/2017 City Council Priorities Update
Administrator McKnight provided an update on the 2016/2017 city council priorities. Last year
the city council set the following priorities:
1. Fiscal-Continue to take steps to make Farmington a city of fiscal excellence
2. Development-Support the expansion of residential, commercial and industrial
properties
3. Partnerships-Forge opportunities with existing and new partners
4. Service Delivery-Endeavor to provide core government services at high quality levels
McKnight reviewed a number of projects that are helping to move the city council priorities
forward including the successful 2016 budget results, liquor store successes,the Orchards at
Fairhill project, Tamarack Ridge success, Farmington Mall revitalization, businesses expansion,
Legacy of Farmington,Vermillion River Crossings progress, local partnership examples and
many examples of city staff providing core government services.
13. City Council Roundtable
Donnelly-Welcomed Katie Bernhjelm to the city council and thanked all of those who applied
for the position.
Bernhjelm-Shared that she is excited for this new opportunity.
Craig-Welcomed Katie Bernhjelm to the city council, shared that she thought the process used
to fill the vacancy was excellent and offered the city council a chance to see different points of
view.
April 17, 2017 Minutes -4-
Bartholomay-Welcome Katie Bernhjelm to the city council, thanked those who applied for the
vacant city council seat and wished the best to two current city employees who are leaving for
other opportunities.
McKnight-Welcomed Katie Bernhjelm to the city and reminded residents that curbside clean up
days begin this Saturday.
Kienberger-An open house on the Rambling River Center Plaza will be held on Thursday,April
27, 2017 from 6-7 p.m. at city hall.
Distad-The Rambling River Center will be holding an arts and crafts fair on April 22, 2017.
Larson-Welcome Katie Bernhjelm to the city council,the library is holding a shred fest on April
22, 2017, hydrant flushing continues this week, shared information about city communication
efforts and encouraged residents to shop local.
Adjourn
Motion by Bartholomay, second by Craig,to adjourn the meeting at 8:17 p.m. APIF, motion
carried.
Respectfully Submitted
David McKnight, City Administrator
April 17, 2017 Minutes -5-