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HomeMy WebLinkAbout02.06.06 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA PRE-CITY COUNCIL MEETING February 6, 2006 6:30 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 2. APPROVE AGENDA 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA 5. ST AFF COMMENTS 6. ADJOURN PUBLIC INFORMATION STATEMENT 'ouncil workshops are conducted as an informal work session, all discussions shall be considered fact-finding, hypothetical and unofficial critical thinking exercises, which do not reflect an official public position. Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of a formal City policy position. Only official Council action normally taken at a regularly scheduled Council meeting should be considered as a formal expression of the City's position on any given matter. City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING FEBRUARY 6, 2006 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COMMENDATIONS a) Acknowledge Years of Service - Fire Chief b) Introduce Promoted Employee - Fire Department . CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open/or Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (1117/06 Regular) (1/18/06 & 1/23/06 Special) b) Capital Outlay - Fire Department c) Appointment Recommendation - Fire Department d) Approve Donating Used Equipment - Fire Department e) Approve Hiring Consultant 2006 Master Plan - Parks and Recreation f) Approve Bid Ice Resurfacer - Parks and Recreation g) Approve Bid Waste Containers and Lids - Parks and Recreation h) Capital Outlay - Parks and Recreation i) Adopt Resolution - Accept Donation Rambling River Center - Parks and Recreation j) Approve Budget 2006 Master Plan - Parks and Recreation k) Capital Outlay - Public Works I) Set Date Goal Setting Workshop - Administration m) Set CouncillNewland Communities Workshop - Administration n) School and Conference - Administration 0) Approve Joint Powers Agreement with Bumsville/Contracted Street Services - Engineering p) Joint Resolution - Boundary Adjustment (Sauber) - Community Development q) Joint Resolution - Boundary Adjustment (Perkins) - Community Development Action Taken Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 r) Approve Bid for Solid Waste Truck - Parks and Recreation (Supplemental) s) Approve Bills 8. PUBLIC HEARINGS a) Therapeutic Massage License - Administration b) Liquor License Violation - B&B Pizza - Police Department c) Amend Ordinance - Off-Street Retail Parking - Community Development 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Resolution - Hill Dee Reconstruction Project Feasibility Report- Engineering b) Adopt Resolution - 2006 Seal Coat Project Feasibility Report - Engineering 11. UNFINISHED BUSINESS a) Adopt Ordinance Amendment - Schedule of Presumed Penalties - Police Department b) Consider Tree Preservation Standards - Community Development c) Snow Removal Policy - Sidewalks on Ash Street - Engineering d) City Administrator Update - City Attorney (Supplemental) 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. EXECUTIVE SESSION -Discuss ISD 192 Litigation 15. ADJOURN Page 18 Page 19 Page 20 Page 21 Page 22 Page 23 Page 24 Page 25 Page 26 Page 27 Page 28 City of Farmington 325 Oak Street Fanmngton, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING FEBRUARY 6, 2006 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Acknowledge Years of Service - Fire Chief b) Introduce Promoted Employee - Fire Department . CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (1/17/06 Regular) (1/18/06 & 1/23/06 Special) b) Capital Outlay - Fire Department c) Appointment Recommendation - Fire Department d) Approve Donating Used Equipment - Fire Department e) Approve Hiring Consultant 2006 Master Plan - Parks and Recreation f) Approve Bid Ice Resurfacer - Parks and Recreation g) Approve Bid Waste Containers and Lids - Parks and Recreation h) Capital Outlay - Parks and Recreation i) Adopt Resolution - Accept Donation Rambling River Center - Parks and Recreation j) Approve Budget 2006 Master Plan - Parks and Recreation k) Capital Outlay - Public Works I) Set Date Goal Setting Workshop - Administration m) Set CouncillNewland Communities Workshop - Administration n) School and Conference - Administration 0) Approve Joint Powers Agreement with Burnsville/Contracted Street Services - Engineering p) Joint Resolution - Boundary Adjustment (Sauber) - Community Development q) Joint Resolution - Boundary Adjustment (Perkins) - Community Development Action Taken Acknowledged Introduced Approved Information Received Approved Approved Approved R12-06 R13-06 Information Received R14-06 Approved Information Received March 9 & 10, 2006 February 28,2006 Approved R15-06 R16-06 R17 -06 r) Approve Bid for Solid Waste Truck - Parks and Recreation (Supplemental) s) Approve Bills 8. PUBLIC HEARINGS a) Therapeutic Massage License - Administration b) Liquor License Violation - B&B Pizza - Police Department c) Amend Ordinance - Off-Street Retail Parking - Community Development 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Resolution - Hill Dee Reconstruction Project Feasibility Report- Engineering b) Adopt Resolution - 2006 Seal Coat Proj ect Feasibility Report - Engineering c) Local Franchising Comments - Administration 11. UNFINISHEDBUSINESS a) Adopt Ordinance Amendment - Schedule of Presumed Penalties - Police Department b) Consider Tree Preservation Standards - Community Development c) Snow Removal Policy - Sidewalks on Ash Street - Engineering d) City Administrator Update - City Attorney (Supplemental) 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. EXECUTIVE SESSION -Discuss ISD 192 Litigation 15. ADJOURN R18-06 Approved Approved $500, 7 days Susp. Ord 006-548 R19-06 R20-06 Approved Ord 006-549 Information Received Information Received Request Final Offer City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Robin Roland Acting City Administrator SUBJECT: Supplemental Agenda DATE: February 6,2006 It is requested the February 6,2006 agenda be amended as follows: CONSENT AGENDA 7r) Adopt Resolution - Approve Bid for Solid Waste Truck - Parks and Recreation Award bid to MacQueen Equipment in the amount of $156,787 for the purchase of a new Solid Waste automated refuse packer and chassis. PETITIONS, REQUESTS AND COMMUNICATIONS Add: lOc) Local Franchising Comments -Administration Approve submission of comments to the FCC on the Notice of Proposed Rulemaking regarding competitive franchising. j.7};) Robin Roland Acting City Administrator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us /r TO: Mayor, Councilmembers and Interim City Administrator ~ FROM: Randy Distad, Parks and Recreation Director SUBJECT: Resolution Awarding Bid for a New Garbage Truck DATE: February 6, 2006 INTRODUCTION On February 2,2006, sealed bids for a new Solid Waste automated refuse packer and chassis were opened. \ DISCUSSION Five packets were mailed to interested bidders, Two sealed bids were received by the City. The companies providing bids for this equipment were as follows: 1. MacQueen Equipment, St. Paul, MN 2. McNeilus Truck and Manufacturing Co., Dodge Center, MN Total Bid: $156.787.00 Total Bid: $163.543.00 This specialized automated refuse packer equipment is only available from limited suppliers. The bid also included the trade-in of a 1996 garbage truck with an automated side load body. MacQueen Equipment allowed a deduction of $40,000.00 for the trade-in value, which is reflected in the total bid it submitted. BUDGET IMPACT The approved amount in the 2006 Capital Outlay Budget for the purchase of the new Solid Waste automated refuse packer and chassis was $209,025. The apparent low bid is in the amount of$156,787.00, which is $52,238,00 under the budgeted amount. ACTION REQUESTED Approve a resolution that awards the bid to MacQueen Equipment in the amount of$156,787.00 for the purchase of a new Solid Waste automated refuse packer and chassis. / R.esp~ctfullr-SY~Jte?, . ~.-{......~ /J//",/ Randy Distad, Parks and Recreation Director cc: Benno Klotz, Solid Waste Supervisor Lena Larson, Public Works Administrative Assistant RESOLUTION No. AWARDING BID TO MACQUEEN EQUIPMENT FOR AN AUTOMATED REFUSE PACKER AND CHASSIS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 6th day of February, 2006 at 7:00 p,m, Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to properly published notice, bids were received, opened and tabulated, which complied with the advertisement; and WHEREAS, the City Council has received a recommendation from the Parks and Recreation Director on the A ward for this equipment purchase. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby awards the contract for the Solid Waste automated refuse packer and chassis to MacQueen Equipment, Inc, in the amount of$156,787.00. This resolution adopted by recorded vote of the Farmington City Council in open session on the 6th day of February, 2006. Mayor Attested to the 6th day of February, 2006. Interim City Administrator SEAL City of Farmington List of Bids 'roject: Solid Waste Truck Chassis Bid Opening Date: 2/2/062:00 pm Company Total Total Total Total Bid Addendum 50/0 Part I Part II Alternate 1 Bid Bond McNeilus $ 97,696.00 $ 80,847.00 $ 15,000.00 $163,543.00 Yes Yes Allstate Peterbilt $ Boyer Ford $ MacQueen Equipment $ 97,196.00 $ 99,591.00 $ 40,000.00 $156,787,00 yes yes Chesley Truck Sales $ $ /oc.. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor, Councilmembers, Acting City Administrator 0/ FROM: Lisa Shadick, Administrative Services Director SUBJECT: Local Franchising Comments DATE: February 6,2006 INTRODUCTION The Apple Valley, Farmington and Rosemount Cable and Telecommunications Commission is requesting each respective City Council respond to a Call to Action by the National Association of Telecommunications Officers and Advisors (NATOA) to file comments to the Federal Communications Commission (FCC) regarding local cable franchising. DISCUSSION The Federal Communications Commission ("FCC") has issued a Notice of Proposed Rulemaking ("NPRM") (MB Docket 05-311) in which it makes a number of assumptions and asserts that franchising of cable services by local governments may be an unreasonable barrier to entry for new telecommunication providers. Therefore, the FCC is seeking comment from local governments (and others) on "what can be done to ensure that local franchising authorities do not unreasonably refuse to award cable franchises to competitive entrants." NA TOA and other national organizations will be filing comments on this matter and are urging local governments to file factual comments on video franchising in their communities and the true value and importance of franchising. Changes to the Telecommunications Act may impact local governments' ability to control their rights-of-way. Comments are needed to protect local government control over right-of-way and the cable franchising process. Comments filed with the FCC will likely become part of the debate in Congressional rewrites of the Telecommunications Act. The deadline for filing comments is February 13,2006 Attached are the proposed comments on behalf of the City of Farmington to the FCC on the NPRM regarding competitive franchising. ACTION REQUESTED Approve the submission of comments on behalf of the City of Farmington to the FCC on the Notice of Proposed Rulemaking regarding competitive franchising. Respectfully submitted, ~~/l JAaC/~ Lisa Shadick Administrative Services Director Before the FEDERAL COMUNICATIONS COMMISSION Washington, DC 20554 In the Matter of ) Implementation of Section 621(a)(1) of ) the Cable Communications Policy Act of 1984 ) as amended by the Cable Television Consumer ) Protection and Competition Act of 1992 ) MB Docket No. 05-311 COMMENTS OF FARMINGTON, MINNESOTA These Comments are filed by the City of Farmington, Minnesota in support of the comments filed by the National Association of Telecommunications Officers and Advisors ("NATOA"). Like NATOA, the City of Farmington believes that local governments can issue an appropriate local franchise for new entrants into the video services field on a timely basis, just as they have for established cable services providers. In support of this belief, we wish to inform the Commission about the facts of video franchising in our community, Cable Franchisin2: in Our Community Community Information Farmington, Minnesota is a city with a population of approximately 19,000. The franchised cable provider is Charter Communications, and our community has been negotiating cable franchises since 1971. Our Current Franchise Our current franchise began on June 1, 1999 and expires on June I, 2014. Under the statutory timeline laid out in the Federal Cable Act, the cable operator has a 6-month window beginning 36 months before the expiration of the franchise in which to request a renewal under the Federal Act. As a result, at this time we are not currently negotiating a franchise renewal with the incumbent provider. Our franchise requires the cable operator to pay a franchise fee to the City of Farmington in the amount of 5% of the cable operator's revenues. The revenues for franchise fee purposes are calculated based on the gross revenues of the operator, in accordance with the Federal Cable Act. We require the cable operator to provide the following capacity for public, educational, and/or governmental ("PEG") access channels on the cable system. We currently have one channel (or capacity) devoted to public access; one channel (or capacity) devoted to educational access; and two channels (or capacity) devoted to government access, All of our access channels operate twenty-four hours a day, seven days a week. Each channel shows an average of eight hours of programming per day, and informational electronic bulletin board messages show during the remaining time. Our franchise requires that our PEG channels be supported in the following ways by the cable operator: Charter Communications (Grantee) shall collect from Subscribers and quarterly pay to the City in support of PEG operations the full amount of revenues generated by a $.25 per month, per Subscriber fee beginning upon the Effective Date of this Franchise. This fee may be separately itemized as a "PEG Fee" and passed through to Subscribers independent from rates regulated pursuant to FCC regulations. The City may require increases in the PEG Fee up to a limit of $1.25 increased annually by the Consumer Price Index (CPI) or three percent (3%), whichever is less. The City may not increase the PEG Fee by more than twenty-five cents ($.25) in any given year. The City shall notify Grantee of any such increase on or before September 30, assuming a January 1 implementation. Should Grantee change the date of any annual rate change from January 1, and so notify the City, then the City shall notify Grantee of any PEG increase at least ninety (90) days prior to the new Grantee rate change date. Such payment shall be separate from and in addition to the Franchise Fee. Within forty-five (45) days of the effective date of this Franchise, Grantee shall pay City $60,000.00 as a capital equipment grant. Grantee may recoup said grant by an addition of up to twenty-five cents ($.25) to the PEG Fee. Such additional PEG Fee shall be retained by Grantee until such time as the capital grant above is recouped. Upon such recoupment, Grantee shall notify the City. The City shall have the option of leaving the recoupment addition as part of the PEG Fee on a going forward basis. Grantee shall pay this additional amount to the City in its regular PEG Fee payment to the City. In the year of recoupment, the City may not increase the PEG Fee an additional amount. The capital equipment grant was recouped by the Grantee in 2005 and the City has since been receiving the full PEG Fee amount of fifty cents ($,50). The City is allowed to use PEG Fee revenues for PEG operations by language in the Franchise Agreement that was mutually agreed to by the City and the Grantee, Our franchise does not require the construction of an institutional network ("I-Net"). Our franchise contains the following requirements regarding emergency alerts: In the case of any emergency or disaster, the Grantee shall upon request of the City, make available its facilities to the City during the period of emergency or disaster. The cable company is also required by law to comply with any and all federal, state, and county requirements regarding the issuance of emergency alerts. These emergency alert requirements provide an important avenue of communication with our residents in the event of an emergency. An example of when this function has been helpful is the following: Alerting viewers to seek adequate shelter during severe weather conditions such as tornado or straight-line wind activity. Our franchise contains the following customer service obligations, by which we are able to help ensure that the cable operator is treating our residents in accordance with federal standards and the terms it agreed to in its franchise: Telephone Inquiries and Complaints, a. Availability Grantee will maintain an adequate number oflocal, toll-free or collect call telephone access lines which will be available to its Subscribers 24 hours a day, seven days a week so as to receive Subscriber complaints, requests, and inquiries. During normal business hours, trained representatives of Grantee shall be available to respond to Subscriber inquiries. Grantee will ensure that: (I) an adequate number of trained company representatives will be available to respond to customer telephone inquiries during normal business hours, and; (2) after normal business hours, the access line may be answered by a service or an automated response system, including an answering machine. Further, inquiries received after normal business hours must be responded to by a trained company representative on the next business day. b. Telephone Answer Time and Busy Signals Under normal operating conditions, telephone answer time by a customer representative, including wait time, shall not exceed thirty (30) seconds after the connection is made. If the call needs to be transferred, transfer time shall not exceed thirty (30) seconds. These standards shall be met no less than ninety (90) percent of the time under normal operating conditions, measured on a quarterly basis. Under normal operating conditions, the customer will receive a busy signal less than three (3) percent of the time. I. Installation. Outage and Service Calls. Under normal operating conditions, each of the following four standards will be met no less than ninety five (95) percent of the time measured on a quarterly basis: (1) Installations will be performed within seven (7) business days after an order has been placed; (2) Grantee will begin working on service interruptions promptly, in no event later than twenty-four (24) hours after the interruption becomes known, and Subscriber requests for repairs shall be performed within twenty-four (24) hours of the request unless conditions beyond the control of Grantee prevent such performance; (3) The "appointment window" alternatives for Installations, service calls, and other installation activities will be either a specific time or, at maximum, a four-hour time block during normal business hours. The Grantee may schedule service calls and other installation activities outside of normal business hours for the convenience of the customer; (4) Grantee may not cancel an appointment with a customer after the close of business on the business day prior to the scheduled appointment; (5) If a representative of Grantee is running late for an appointment with a customer and will not be able to keep the appointment as scheduled, the customer will be contacted. The appointment will be rescheduled, as necessary, at a time which is convenient for the customer. 2 Complaint and Other Service Records Subject to Grantee's to maintain the privacy of certain information, Grantee shall prepare and maintain written records of all complaints received and the resolution of such complaints, including the date of such resolution, Such written records shall be on file at the office of Grantee. Grantee shall provide the City with a written summary of such complaints and their resolution on a quarterly basis. Grantee will also provide detailed compliance reports on a quarterly basis with respect to the objectively measurable service standards herein in a form mutually agreed upon. 3 Billing and Subscriber Communications, Grantee must give Subscribers thirty (30) days advance written notice with copy to City before any changes in rates, programming services, or channel positions, Bills must be clear, concise, and understandable, with itemization of all charges for Services, equipment charges, and any optional services, charges, and other activity during the billing period. In case of a billing dispute, the cable operator must respond to a written complaint from a subscriber within 30 days. 4 Subscriber Contracts. Grantee shall file with the City any standard form Subscriber contract utilized by Grantee. If no such written contract exists, Grantee shall file with the City a document completely and concisely stating the length and terms of the Subscriber contract offered to customers, The length and terms of any Subscriber contract(s) shall be available for public inspection during normal business hours. 5 Refunds and Credits. In the event a Subscriber establishes or terminates Service and receives less than a full month's Service, Grantee shall prorate the monthly rate on the basis of the number of days in the period for which Service was rendered to the number of days in the billing, Refund checks will be issued promptly, but no later than the return of the equipment supplied by the Grantee if Service is terminated, If Service is interrupted or discontinued for a total of more than 48 hours in any 30 day period, Subscribers shall be credited pro rata for such interruption beginning with the date of interruption. Credits for will be issued no later than the Subscriber's next billing cycle following the determination that a credit is warranted. 6 Late Fees, Fees for the late payment of bills shall not accrue until the normal billing cut-off for the next month's service and in no event less than one (I) month after the unpaid bill in question was sent to the Subscriber customer service center and bill payment locations will be open at least during normal business hours. Payments at the cable operator's drop-box location shall be deemed received on the date such payments are picked up by the cable operator which shall occur within 24 hours after every due date. The cable operators shall continue to provide a "grace period" of at least five (5) days after each due date. Late fees shall not exceed the Grantee's actual and demonstrable costs associated with collection of late payments as may be determined by a court of competent jurisdiction. 7 Drop Box. Grantee shall maintain a local drop box for receiving Subscriber payments after hours, 8 Additional Customer Service Requirements. The City expressly reserves authority to adopt additional or modified customer service requirements to address Subscriber concerns or complaints in accordance with law, Our franchise requires that the cable operator currently provide service to the following areas of our community: This Franchise is granted for the corporate boundaries of the City as it exists from time to time. In the event of annexation by City or as development occurs, any new territory shall become part of the territory for which this Franchise is granted provided, however, that Grantee shall not be required to extend Service beyond its present System boundaries unless there is a minimum of thirty (30) homes per cable mile. Grantee shall extend Service to any other areas or Persons requesting Service at a cost equal to the construction costs, including material, labor and any necessary easements, per mile multiplied by a fraction whose numerator equals the actual number of homes per mile, and whose denominator equals thirty (30) homes, Those Persons wishing to become Subscribers and requesting Service will bear the remainder of the construction costs on a pro rata basis. The Grantee may require that the payment of these costs by such potential Subscribers be made in advance. Access to Cable Service shall not be denied to any group of potential residential cable Subscribers because of the income of the residents of the area in which such group resides. Grantee shall be given a reasonable period of time to construct and activate cable plant to service annexed or newly developed areas but in no event not to exceed twelve (12) months from notice thereof by City to Grantee, In order to ensure that our residents have access to current telecommunications technologies, our franchise contains the following rebuild or upgrade requirements: SYSTEM UPGRADE OVERVIEW System Capacity The upgraded HFC (hybrid fiber/coax) network required pursuant to Section 4,1 of the Agreement will be designed to operate with a bandwidth of5 MHz to 750 MHz, with 50 MHz to 550 MHz being allocated for video services. The remaining upper 200 MHz of bandwidth will be reserved for compressed digital signals. The network will have return capability utilizing spectrums from 5 MHz to 40 MHz and will be activated on both the coaxial and optical systems, The return system can be used to transmit both data and video, and will have the capacity to be used for insertion of locally-originated programming consistent with Exhibit E2, monitoring of certain key components in the network, and transmission of data from set-top terminals used for pay-per-view and other customer servIces. Fiber optic transmitters, cable, and optical receivers will be used to transport the signals from the origination site to at least one receiving location, or "node", in each community. There will be an average of 500 homes served from each node, After each node is installed, the number of active electronics, or amplifiers, will be reduced to the minimum required to reach the limits of the community, while still maintaining measurable picture quality better than current FCC requirements, "Standby" power supplies will automatically provide battery power to the coaxial system for several hours in the event of a commercial power interruption, The batteries will be automatically recharged after power is restored. Customers will have the option of an "addressable" set-top terminal to access programming carried on the network. Through the set-top terminal the customer can purchase special programming, such as "pay-per-view". Fiber Optics and Coaxial Plant in the Network The optical transmission system is the backbone of the new network. At the origination site, all programming to be carried on the system will be converted to optical signals, and transmitted out into the system by a network of fiber optic cables, The optical network will provide six (6) individual fibers to each node location. Each node will serve an average of 500 homes via coaxial cable. The coaxial portion of the plant will begin at the node itself, where signals will be distributed over a short coax network, consisting of network amplifiers. The amplifiers are designed to accommodate return transmission capability, surge protection, and remote monitoring capability. The Upgrade Process The first step will be to install the fiber optic network alongside the existing coaxial system. In areas where the cables are already carried on utility poles, the new fiber will be attached to the existing cables. In areas where existing cables are underground, additional construction will be required to install the new fiber optic cables. Any new coaxial cable required by the network design, in the path of the fiber optic cable, will be installed at the same time. When testing of the optical network is complete, then the second phase, upgrading of the coaxial plant, will begin. When the coaxial plant is upgraded, each existing amplifier and distribution device will be removed and replaced with a new 750 MHz device. The new equipment will be activated and any customers served from that equipment will be switched to the new equipment. This process begins at the node, branching out through each leg of the coaxial plant. It is this portion of the upgrade that causes several brief interruptions in service, As the upgrade crews move further out into the coaxial system, fewer and fewer customers will experience interruptions in service. When the upgrade of a node is finally complete, all customers served from the node are now receiving service from the new network. After the primary upgrade of each node is complete, installation upgrade crews will sweep through the same area inspecting each of the service lines that connect customers= homes to the distribution system. Connections will be checked, updated splitting equipment will be installed, if necessary, and in some cases, the entire line will be replaced. At this point, the upgrade of that node will be complete and work will move on to the next node area, Charter Communications has upgraded their system within the last ten years. Digital and High Definition television signals, and cable modem service are currently available to all customers on their system. Our franchise has a provision which requires the cable company to comply with all applicable laws, resolutions, and ordinances. A "Level Playing Field" is required under Minnesota Statute 238,08 which states: No municipality shall grant an additional franchise for cable service for an area included in an existing franchise on terms and conditions more favorable or less burdensome than those in the existing franchise pertaining to: (1) the area served; (2) public, educational, or governmental access requirements; or (3) franchise fees. The provisions of this paragraph shall not apply when the area in which the additional franchise is being sought is not actually being served by any existing cable communications system holding a franchise for the area. Our franchise contains the following insurance requirements: Grantee shall file with its acceptance of this Franchise, and at all times thereafter maintain in full force and effect at its sole expense, a comprehensive general liability insurance policy, including broadcasters/cablecasters liability and contractual liability coverage, in protection of the Grantee, and the City, its officers, elected officials, boards, commissions, agents and employees for any and all damages and penalties which may arise as a result of this Franchise. The policy or policies shall name the City as an additional insured, and in their capacity as such, the City officers, elected officials, boards, commissions, agents and employees. The policies of insurance shall be in the sum of not less than One Million Dollars ($1,000,000.00) for personal injury or death of anyone Person, and Two Million Dollars ($2,000,000.00) for personal injury or death of two or more Persons in anyone occurrence, One Million Dollars ($1,000,000.00) for property damage to anyone person and Two Million Dollars ($2,000,000.00) for property damage resulting from anyone act or occurrence. Our franchise contains the following bonding requirements: furnishing a Performance Bond in the amount of $50,000.00 and a Letter of Credit in the amount of $1 0,000.00. The cable franchise grants the cable operator access to the public rights of way and compatible easements for the purpose of providing cable television service, Apart from the franchise, the cable provider is required to obtain a permit from the appropriate municipal office as well before it may access the public rights of way, As with any private utility, in the event that the cable company proposes to perform any work within the City right of way, a right of way permit is required. The applicant is responsible for completing the application form as well as providing drawings indicating the type and extent of work to be performed. The appropriate fees must accompany the application, The application is reviewed by City staff to ensure the proposed work meets all City standards and guidelines. Upon approval, the cable company receives notice to move forward with their operation taking into account any comments provided by City staff. During the construction activity, City staff performs intermittent inspection of the work being performed. In addition, a final inspection is performed to ensure the contractor has completed all work to City standards. The franchise agreement provides for the following enforcement mechanisms by which we are able to ensure that the cable operator is abiding by its agreement: the right to inspect all construction or installation work; audit all amounts paid to the City; to inspect any records maintained by Grantee which relate to this Franchise or System operations including specifically Grantees accounting and financial records; require periodic evaluations; the Letter of Credit that provides funds to be paid to the City for penalties charged in payment for any monies owed by Grantee pursuant to its obligations under this Franchise, or in payment for any damage incurred as a result of any acts or omissions by Grantee pursuant to this Franchise; any other enforcement powers granted under law, resolution, or ordinance. The Franchisin2 Process The cable system serving our community also serves many adjoining communities: Apple Valley, Rosemount, Lakeville, Eureka Township, Castle Rock Township, Empire Township, and southern Dakota County. In 1999 our community worked together with Apple Valley and Rosemount to issue a cable franchise for the Charter Communications cable company. This allowed the company to quickly obtain franchises in these communities so as to be able to serve a large region, while also allowing for individual provisions in specific franchises in order to tailor them to meet local needs. Under the law, a cable franchise functions as a contract between the local government (operating as the local franchising authority) and the cable operator. Like other contracts, its terms are negotiated. Under the Federal Cable Act it is the statutory obligation of the local government to determine the community's cable-related needs and interests and to ensure that these are addressed in the franchising process - to the extent that is economically feasible. However derived (whether requested by the local government or offered by the cable operator), once the franchise is approved by both parties the provisions in the franchise agreement function as contractual obligations upon both parties. Our current franchise provides that changes in law which affect the rights or responsibilities of either party under this franchise agreement will be treated as follows: Grantee and the City shall conform to state laws and rules regarding cable communications not later than one year after they become effective, unless otherwise stated, and to conform to federal laws and regulations regarding cable as they become effective. Grantee and the City may agree, from time to time, to amend this Franchise. Such written amendments may be made subsequent to a review session pursuant to Section 7.5 or at any other time if the City and Grantee agree that such an amendment will be in the public interest or if such an amendment is required due to changes in federal, state or local laws, provided, however, nothing herein shall restrict the City's exercise of its police powers. While a franchise is negotiated by the local government as a contract, the process provides the cable operator additional due process rights, and consequent additional obligations on the local government. For instance: Notification, response time criteria, and Public Hearings for provision violations, transfer, sale or revocation of the cable franchise, billing changes and subscriber complaints, franchise performance evaluations, etc. State law also details criteria for such things as notification for franchise applications. Competitive Cable Systems Our community . was approached once in 2000, but the provider chose not to enter into any formal discussions. . has not denied any provider the opportunity to serve in our community. . does have mechanisms in place to offer the same or a comparable franchise to a competitor upon request. Conclusions The local cable franchising process functions well in Farmington, Minnesota. As the above information indicates, we are experienced at working with cable providers to both see that the needs of the local community are met and to ensure that the practical business needs of cable providers are taken into account. The City of Farmington believes that the benefits of competition and technology in cable television services should be available to as many of our residents and businesses as possible, and that the local franchise process is the best way to ensure that. Local cable franchising ensures that local cable operators are allowed access to the rights of way in a fair and evenhanded manner, that other users of the rights of way are not unduly inconvenienced, and that uses of the rights of way, including maintenance and upgrade of facilities, are undertaken in a manner which is in accordance with local requirements. Local cable franchising also ensures that our local community's specific needs are met and that local customers are protected. Local franchises thus provide a means for local government to appropriately oversee the operations of cable service providers in the public interest, and to ensure compliance with applicable laws. There is no need to create a new Federal bureaucracy in Washington to handle matters of specifically local interest. Finally, local franchises allow each community, including ours, to have a voice in how local cable systems will be implemented and what features (such as PEG access, institutional networks or local emergency alerts, etc.) will be available to meet local needs. These factors are equally present for new entrants as for existing users. The City of Farmington therefore respectfully requests that the Commission do nothing to interfere with local government authority over franchising or to otherwise impair the operation of the local franchising process as set forth under existing Federal law with regard to either existing cable service providers or new entrants. Respectfully submitted, City of Farmington, Minnesota By: Robin Roland, Acting City Administrator 325 Oak Street Farmington, MN 55024 cc: NATOA, info@natoa.org John Norton, John.Norton@fcc.gov Andrew Long, Andrew.Long@fcc.gov 7a- COUNCIL MINUTES PRE-MEETING January 17, 2006 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, McKnight, Pritzlaff, Wilson Fogarty Andrea Poehler, City Attorney; Robin Roland, Acting City Administrator/Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant; Benno Klotz, Solid Waste Supervisor; Lena Larson, Administrative Assistant 2. APPROVE AGENDA MOTION by Wilson, second by Pritzlaffto approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember Wilson noted regarding the fire station, the 2005 bonds were issued higher than the adjusted budget. Finance Director Roland explained the calculation. Councilmember Pritzlaffhad a question regarding the solid waste ordinance and asked how many days a resident had to be gone, Staff replied if someone is gone 60 days or more, they would qualify for the exemption. There are approximately 35 exemptions and of those approximately 12 are for exemptions other than going south for the winter. Administrative Assistant Larson noted the exemptions are to not receive garbage service ever and they apply annually. Snowbirds are just for those that leave for the winter and that is a different form. Councilmember Pritzlaffwanted to clarify that for the snowbird exemptions we will pick up the cans and they will not receive the same can back. He had suggested changing the color of the lids. He did not see why we should pick up cans, take the numbers off, store them, and put new numbers on in the spring. He would still favor a policy that we use a different color lid for the snowbirds and when they return, change the lid back. Supervisor Klotz stated the issue is the neighbors use the can when it is sitting in the alley. They do not put numbers on the cans anymore, they use washers. Lids are $18 each. Council Minutes (Pre-Meeting) January 17, 2006 Page 2 Councilmember Pritzlaffthen asked about the RFP for the community survey. He noted we conducted 400 surveys in 2001 and noted with the growth in population, he asked if the 400 would be increased. Acting City Administrator Roland anticipated two or three companies would come back with a survey of a certain size and a procedure. Councilmember Pritzlaffnoted on the 4th quarter building permit report we are at 198 new residential permits and also some commercial. He asked what the revenue is versus expenditures. Finance Director Roland replied those numbers will be available in February. At this point, we cut $300,000 out ofthe revenues for building permits for 2005. With this number of permits, that will put us down another $90,000. 5. STAFF COMMENTS Acting City Administrator Roland noted there will be a supplemental item to adjust the legal description for an annexation. Administrative Services Director Shadick gave an update on the HA V A requirements. HA V A requires that all cities with any election after December 31, 2005 are required to provide accessible voting equipment for individuals with disabilities. Federal funds were allocated for this purpose. Dakota County has been guaranteed a grant for $967,137 to satisfy these requirements. State law requires the county adopt an equipment plan before any funds are allocated. On January 10, 2006 Dakota County Board voted to approve a plan to purchase six ES&S Automark machines. The HA V A machines do not work with the current equipment. Because of this, the election judges may have to duplicate the ballots. Hopefully for 2008 or 2010 the current vendor will have another solution, The grant money will completely fund the HA V A requirement for 2006 to purchase machines, one per polling location. The county is in the process of submitting a grant for $411,000 to purchase additional optical-scan equipment, which is currently being used, Farmington will be adding precincts this year. Administrative Services Director Shadick reminded Council ofthe CouncillHPC Workshop for January 18,2006. The workshop will be video taped for use in the Preserve America program. 6. ADJOURN MOTION by McKnight, second by Pritzlaffto adjourn at 6:54 p.m, APIF, MOTION CARRIED. Respectfully submitted, // ;~4"<. /7?~.:~e-&{~ cw-~c: /c..~.~. v/ Cynthia Muller Executive Assistant COUNCIL MINUTES REGULAR January 17, 2006 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Soderberg, McKnight, Pritzlaff, Wilson Fogarty Andrea Poehler, City Attorney; Robin Roland, Acting City Administrator/Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Ruthe Batulis, Tim Pietsch, Valerie Geurin, Mike Helgestad, Tarra Smedshammer, Randy Oswald, Krista Flemming, Trey Mewes, Chad Collignon, Alex Heetland 4. APPROVE AGENDA Acting City Administrator Roland added item 11 b) Adopt Resolutions - Minor Boundary Adjustment Abutting Executive Estates, Mayor Soderberg requested starting the February 15, 2006 Park and Rec Commission Workshop at 5 :00 p.m. MOTION by Pritzlaff, second by Wilson to approve the Agenda, APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS a) Ms. Ruthe Batulis, Northern Dakota Chamber Ms. Batulis, President of the NDC, stated the Chamber is dedicated to supporting business success. Last year the Chamber adopted an economic development initiative. They will be actively involved in any policy that impacts business. She brought forward a concept based on the Chamber's discussions with the City regarding collaboration between the business community and the elected officials and staff. The title of the concept is the Economic Growth Committee. The Chamber and the business community have identified economic development and redevelopment as a high priority. They are using a successful program from Burnsville that has been in place since 1987. The committee has offered, in an advisory capacity, information and recommendations from industry experts for Council Minutes (Regular) January 17, 2006 Page 2 transportation, retail development, strip mall development, City lighting, green space and brown space development. This is an advisory committee comprised of appointees from the Chamber and the City in areas of expertise including finance, development, land owner, business owner, utilities, education, Council, Chamber, and a staff member. The mission of the committee would be to receive input and provide recommendations, be a sounding board for redevelopment and development, do strategic planning and marketing, form task forces and special committees to deal with specific problems and take the pulse of the business community through retention calls and strategies. Their goals are consistent with the Council and the EDA. It is a proactive approach to economic development. It is a strategic approach to employment opportunities, job retention, and enhancement of the tax base. The group could also provide professional input on business park attractions through research and best practices, and provide professional input in research in development and redevelopment of our historic Farmington while maintaining and developing a viable and vibrant shopping district. She noted new members will be approved on the EDA tonight. This is a great start, but with the issues and initiatives we face in Farmington and the initiatives that are listed in the website and the land use portion of the comp plan, it indicates that we need a very high level of professional advisory expertise. The committee will work in concert with the City staff, the EDA, and the Council to provide a strategic approach to the many issues we face in the community. Councilmember McKnight stated he is in full support of this and was very happy to see this group of business owners and volunteers step up and help us work on an issue that is important to all of us. Councilmembers Wilson and Pritzlaffwere also in support of this. Mayor Soderberg stated economic growth and expansion of the business community has been a personal goal and a goal of the Council. Weare expanding the EDA and would imagine the Economic Growth Committee would work closely with the EDA. The EDA's next meeting is February 27, 2006. He suggested working through this with the EDA. Ms. Batulis stated they would be happy to attend that meeting. She felt they should put a joint resolution together between the Chamber and the City and outline the duties as they are separated from the EDA. She sees the EDA being more tactical and the EGC being very strategic and futuristic in nature so that we are not dealing with things that are here right now, but things that need to happen and make sure we have the infrastructure and the things in place for 5-10 years. Mayor Soderberg stated we are starting to reshape the EDA and he sees one working strategically and one tactically, but it would be nice for those two groups to work very closely together. That is where it should start and then come to a Council level so we do not duplicate efforts or work at cross purposes. He liked to have the business community involved and it makes for an exciting future. 7. CONSENT AGENDA MOTION by McKnight, second by Pritzlaffto approve the Consent Agenda as follows: a) Approved Council Minutes (1/3/06 Regular) b) Approved Appointments to Boards and Commissions - Administration Council Minutes (Regular) January 17,2006 Page 3 Mayor Soderberg read the names of those appointed to various Boards and Commissions. C) Approved Temporary On-Sale Liquor License - Administration d) Adopted RESOLUTION RS-06 Approving Gambling Event Permit- Administration e) Acknowledged Award Order and Authorized Payment Eminent Domain Proceeding - City Attorney f) Received Information School and Conference - Police Department g) Adopted RESOLUTION R6-06 Accepting Donation Rambling River Center- Parks and Recreation Donations have been received for the Rambling River Center from the Akin, Sypal, and Wicktor families. h) Adopted ORDINANCE 006-547 Approving Solid Waste Ordinance Amendments - Parks and Recreation i) Set February 15,2006 Council/Parks and Recreation Commission Workshop- Parks and Recreation j) Authorized RFP Community Survey - Administration k) Received Information Project Update - Fire Station #2 - Finance I) Received Information LMC Experienced Officials Conference - Administration m) Adopted RESOLUTION R7-06 Approving LELS Contract - Human Resources n) Approved Appointment Recommendation - Fire Department - Administration Mayor Soderberg congratulated Mr. Tim Pietsch on his appointment to Fire Chief. 0) Adopted RESOLUTION R8-06 Approving CDBG Allocation - Community Development p) Received Information 4th Quarter Building Report - Community Development q) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Approve Therapeutic Massage License - Administration Ms. Valene Geurin has submitted a license application to practice therapeutic massage at Hadler Family Chiropractic. MOTION by Pritzlaff, second by Wilson to close the public hearing. APIF, MOTION CARRIED. MOTION by Pritzlaff, second by McKnight to approve a therapeutic massage license for Valerie Geurin at 625 8th Street. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Resolution - 195th Street Extension to TH3 Project - Engineering Staff presented the feasibility report for the extension of 195th Street to TH3. The annexation of the Seed property and the partnership with Newland Communities enables this project to move forward, This project will include a bridge which will span both the railroad tracks and North Creek. There will also be a connecting road between the north and south areas of the Seed property that will Council Minutes (Regular) January 17, 2006 Page 4 be split by this roadway, There are two intersections. One is 1100 ft. west of TH3 and the intersection with Deer Brook Path from Mystic Meadows. The City has been working with the DNR on North Creek. North Creek will be re- meandered into a more natural stream alignment. This will bring the creek further to the east which will allow a shorter bridge. The road will be two lanes. The intersections will be designed with turn lanes. The lanes will be on the north side of the right-of-way of 195th Street. As it comes to TH3, those lanes will shift to the south. The development on the east side of TH3 will build the southerly lanes of 195th Street. At this time there is an issue with the grades on TH3. The grade going north on TH3 would have to be lessened to allow for a signal at 195th Street and TH3. To allow for a signal, the intersection would have to be raised and the hill would have to be lowered. Those discussions are taking place, The cost of the project is estimated at $12,133,000. Councilmember Wilson asked about the difference in cost between an aesthetic bridge and a functional bridge. City Engineer Mann replied significant enhancements are about 15% of the cost of the bridge. This could be a difference of approximately $200,000 or more. Councilmember Pritzlaff asked if the railroad will be paying any portion of the bridge. City Engineer Mann stated the railroad does not need the bridge, so they are not interested in helping fund the bridge. Councilmember Pritzlaffthen asked about the right-of-way and ifthe county will want this to be a four-lane road. City Engineer Mann replied in 2001 the east-west corridor study was not completed to where 195th Street was identified as a four-lane divided. Up to now, it has been identified as a four-lane undivided. The county standard right-of-way for an undivided roadway is 120 ft. If the City wants it to be a divided roadway, the right-of-way will need to be 150 ft. Staff is planning for the 150 ft. right-of-way. Councilmember McKnight asked about the location of the intersection of 195th Street and TH3. Staff stated it is just south of the golf course. Mayor Soderberg felt the intersection at TH3 will have to be signalized sooner than the state allows. Staff noted the state stepped up quickly to identify what the grade will need to be. 195th Street continues through the development east ofTH3 and will eventually connect with Biscayne Avenue. In 2001 the county stated they would participate in the construction of the final extension of 195th Street to TH3. The caveat is that they will not participate in a piece-meal approach, It had to connect all the way to TH3. This project meets that criteria. The county has a policy where they do not get involved in projects that are development driven. It is their opinion that this project is somewhat development driven. In an effort on their part to try to be consistent, they have indicated they will participate in the portion of the roadway between the two intersections. The county will pay 55% and the City 45%. The rest will be up to the City and Newland Communities. The funding does not include any work that would need to be done on TH3. Staff outlined how the county, City, and Newland will participate in the various costs. The county will pay $4,437,000, the City $1,947,000, and Newland $5,748,000. In 2006 the first phase will be the grading for the roadway and the water main. In 2007 the road, bridge and storm Council Minutes (Regular) January 17, 2006 Page 5 sewer work will be done, The re-meandering of the creek will be done in 2008. Part of it will have to be done when the bridge is built. The county will decide whether to enter into an agreement the end of January. The road should be open for traffic in 2007. Ms. Krista Flemming, Newland Communities, stated the staffhas been very helpful in working through this process. She agreed with the report and the cost estimates, They are moving forward toward a concept plan. She sees the bridge aesthetics as being integral. There is a certain allowance of money for bridge aesthetics, Newland will be looking at this to see ifthere is a benefit to enhancing the bridge further. MOTION by Pritzlaff, second by Wilson to adopt RESOLUTION R9-06 accepting the feasibility report for the 195th Street extension to TH3 project. APIF, MOTION CARRIED. b) Consider Tree Preservation Standards - Community Development There is currently a tree preservation ordinance in the City code which is general in nature and hard to enforce, Council has indicated an interest in enhancing the ordinance. Staff asked for more direction on two issues. The first issue is coverage. Should it be only for new large development proposals in undeveloped areas, or should it include this plus existing residential homes where home owners would have to apply for a permit to remove a tree. Mayor Soderberg noted the second option goes to land owner property rights. He is not in favor of land owners obtaining permission for removal of existing trees. Councilmember McKnight asked if tree preservation is a problem right now. Staff stated it depends on your perspective, Some are concerned about trees that have already been removed and those that could be removed. Councilmember McKnight has not received any comments that this is an issue where we need to enhance the ordinance. Councilmember Pritzlaff also was not in favor of the second option. The big picture is looking at residential and commercial development where trees are taken down. He asked if there was any language requiring developers to replace a certain amount of trees. Staff noted a developer submits a landscape plan with how many trees are on the lot and how many will be removed. There is an expectation that they will be replaced. Councilmember Wilson would like to see more specification for the first option. He would like developers to design their plans around the natural amenities. He would like to see specific replacement type ratio for new developments where significant amounts of trees will be removed. He does not support requiring a private home owner to obtain a permit to remove a tree, except where boulevard trees are concerned as they are required by the City, Staff felt there was not a strong interest in looking at tree removal on privately- owned, already developed residential properties. Community Development Director Carroll asked if there was any value in looking at acreage limitations. Council Minutes (Regular) January 17, 2006 Page 6 Mayor Soderberg stated as far as acreages, the land owners are responsible land owners. If they choose to clear cut a piece of woods, it is theirs. They should not have to get a permit. With regard to developments, developers will want to save as many trees as possible, They are required to put in trees as part of landscaping, He would agree with looking at that if something needs to be tuned up. He is reluctant to make it more oppressive. Staff noted there is always the possibility of land being sold to a developer who is less responsible. If a developer wants to remove trees to make more developable land, is that something Council will accept. Mayor Soderberg asked how much forested area is left. Staff would have to do an aerial view to determine this. There is a fair amount of expense to do a tree inventory. Councilmember Pritzlaffwas concerned about a developer removing trees and how it affects neighboring properties. Staff agreed this is a problem they are running into. Developers are required to plant boulevard trees. As far as trees on the lots, the home owner may want trees placed differently than the developer. Mayor Soderberg noted staff has spent a considerable amount of time on this. He is not interested in doing a tree inventory and would like to receive comments from Councilmember Fogarty. He directed staff to bring this back to the next meeting to obtain her comments or comments from developers. Staff should not do any additional work until that time. MOTION by Soderberg, second by Pritzlaffto table this item to the February 6,2006 Council meeting. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) Reconsider Liquor License Suspension - B&B Pizza - Police Department During the January 3,2006 meeting, there was a public hearing regarding liquor license violations. During the hearing for B&B Pizza, Mr. Dave Eldridge stated he was the new owner and he had bought out the partners. He pleaded for leniency as a new owner. The Council granted that request. Information discovered the next day while reviewing the application, shows that while Mr. Eldridge is a new partner, he is not the sole owner, and one of the original partners remains with the business, As staffwas under the impression that Mr, Eldridge was the sole owner, staff felt Council may also have been under that misperception, If that is the case, and Council wants to reconsider the penalties amended at the last meeting, then Council should set a new public hearing. If Council understood that Mr. Eldridge was a partner and not a sole owner, then no action is necessary. Councilmembers understood Mr. Eldridge became a new sole owner and misrepresented himself. MOTION by Pritzlaff, second by Wilson to reconsider the public hearing for B&B Pizza liquor license violation. APIF, MOTION CARRIED. MOTION by McKnight, second by Wilson to set a public hearing for February 6,2006, APIF, MOTION CARRIED. b) Adopt Resolutions - Minor Boundary Adjustments Abutting Executive Estates - City Attorney This is a minor boundary adjustment for the area abutting Executive Estates. There was an error in the legal description in the annexation. There is a joint resolution for approving the annexation and resolution for the detachment of Council Minutes (Regular) January 17,2006 Page 7 property. The detachment is for a driveway that serves the property to the east on the north side of 225th Street. MOTION by McKnight, second by Pritzlaff approving the JOINT RESOLUTION R10-06 for orderly annexation. APIF, MOTION CARRIED. MOTION by Pritzlaff, second by Wilson approving RESOLUTION Rll-06 for detachment of property, APIF, MOTION CARRIED. 12. NEW BUSINESS a) Consider Ordinance Amendment - Schedule of Presumed Penalties - Police Department At the last meeting, Council requested staff prepare a penalty schedule for liquor license violations. The matrix presented is used by Lakeville and was for Council's review only. Staff will prepare a recommendation and bring it back to the next meeting to allow for Council to consider it and to receive input from current liquor license holders. Councilmember McKnight supported the violations being in place beforehand and wanted to invite the liquor license holders to the next meeting. Council suggested preparing the penalties according to the number of violations in a time period. It is staffs intention to increase the number of compliance checks. Staff will prepare a draft of the penalties and provide this to Council and businesses. Staff pointed out 15 liquor license holders passed the compliance checks and many have never failed. Project Northland and the Police Department are sponsoring a seller's training. b) Consider Policy - Snow Removal on Sidewalks Along County Roads - Engineering This item relates to the Ash Street improvements. The City's current policy is to plow trails along county roads. The City does not maintain sidewalks adjacent to county roads and the property owners are required to maintain the sidewalk. The right-of-way along Ash Street is very narrow and the sidewalk is only 6 ft. behind the curb, Therefore, when the county road is plowed, the snow goes onto the sidewalk. Staff asked Council to consider a policy for the City to remove the snow from the sidewalk along Ash Street. The City would have to haul the snow away, or obtain a license from the property owners to put the snow on their property. The snow would be placed on the boulevard as much as possible. Councilmember Wilson was in favor of keeping the policy as is. Councilmember Pritzlaff asked about obtaining permission from the property owners. Attorney Poehler stated it would depend on if you obtain a license or an easement which would run with the land, not the owner. Councilmember Pritzlaffnoted we might obtain permission from some owners and not others. Councilmember McKnight stated the Council wanted the sidewalk. It is a safety issue when the snow is not removed so he would be in favor of having the City remove the snow. Mayor Soderberg stated because of the reduced setback and the county plow throwing snow on the sidewalk, he would entertain the City cleaning the sidewalk if a license were received from all property owners. It is all or none. The City Attorney will draft a license and staff will contact the property owners. Staff will Council Minutes (Regular) January 17, 2006 Page 8 try to bring this back to the February 6,2006 meeting. Mayor Soderberg stated if we cannot get a license to do all the properties, then the current ordinance stays in place for property owners to clean the sidewalk and it will be enforced, Council agreed, Staff noted current policy is that snow must be removed within 12 hours after a snowfall. If a complaint is received, a notice is sent to the property owner. If the sidewalk is not cleared, the City clears it and the property owner is charged. 13. COUNCIL ROUNDTABLE Councilmember Wilson: Attended the Fire Department banquet and congratulated Justin Elvestad on being named firefighter of the year. Councilmember Pritzlaff: Also congratulated Mr. Elvestad on his award. Finance Director Roland: The State of the Region will be presented by Mr. Peter Bell, Executive Director of the Met Council on January 30,2006 at 10:00 a.m. at the MN History Center. March 4, 2006 is the proposed date for the Council Goal-Setting Workshop. A facilitator is not in the budget this year. This will be more of a specific goal-setting session. It might be held at the Central Maintenance Facility and should take 4-6 hours. The date will be set at the February 6, 2006 Council meeting and a memo outlining items to be discussed at the session. Parks and Recreation Director Distad: The Community Expo will be held on January 28, 2006 at the high school from 9:00 a.m. -12:00. Councilmembers Wilson and McKnight volunteered to attend. Mayor Soderberg: Wednesday is the Chamber lunch. Thursday is the Dakota Communications Center Board meeting and Councilmember McKnight will also attend. A Special Council Meeting will be held January 23,2006 to discuss information on a new City Administrator at 5:30 p.m, He congratulated Justin Elvestad on being fire fighter of the year. He appreciated the good work the Fire Department does. 14. ADJOURN MOTION by McKnight, second by Pritzlaffto adjourn at 9:23 p.m. APIF, MOTION CARRIED. Respectfully submitted, r? ..77.......-:::;> ~~c. ci., ;h-?~te-<J c:/ Cynthia Muller Executive Assistant Council/Heritage Preservation Commission Workshop Minutes January 18, 2006 Mayor Soderberg called the meeting to order at 6:30 pm. Present: Council - Mayor Soderberg, Councilmembers McKnight, Pritzlaff, Wilson HPC - Bev Preece, Edgar Samuelson, Tim Burke, Danielle Stuckle, Robert Vogel Also Present: Lisa Shadick, Administrative Services Director; Tony WhippIer, Assistant City Planner; Cynthia Muller, Executive Assistant Residents: Loren Schulz, Earl and Judy Teporten, Gary and Cindy Raynor, David and Kathleen Thelen, Steven and Lisa Bolduc MOTION by McKnight, second by Pritzlaffto approve the agenda. APIF, MOTION CARRIED. Historic property owners were invited to this workshop because the City has obtained federal funding to prepare the paperwork necessary to create 5-7 additional Heritage Landmarks. There are 4,000-6,000 cities with historic preservation programs. Farmington participates in the National Historic Preservation Program - Certified Local Government. Consultant Vogel gave an overview ofthe historic preservation program. The HPC preserves, through zoning, the most important local landmarks that reflect the entire spectrum of the historical experience. We do not preserve everything that is old. The HPC is not a historical society, we are in the future business. The focus of the program is on what will happen in the future and to try to modify patterns of behavior so that buildings have a chance to survive and also create an environment at City Hall where the past is treated with respect and historic landmarks are given consideration in community development. The biggest threat to historic buildings is not the people who own them, but misdirected and misguided or just plain indifferent public policies that emanated from City Hall. There are a number of preservation issues that stem from other decisions from enforcing building codes that do not apply to historic buildings to what to do with the downtown or whether to have two or three downtowns, Through planning, the HPC tries to set up a way for decisions to be arrived at so that significant historic properties get consideration. This is done very effectively in Farmington. The HPC protects about a dozen designated landmarks and there are another dozen pending. The capacity of the program is designed for 20-30 heritage landmarks to be designated, The HPC is concerned with buildings, structures, landmarks that are over 50 years old. The HPC oversees the landmark designation program. All designations have to start with the HPC. They decide what is significant, what is worth preserving and what is not, and what should be designated or re-zoned. The HPC's decision is forwarded to the Council for approval. The HPC also gives up to three Historic Preservation awards per year. When the HPC decides something meets the criteria for landmark designation and is eligible it issues a Findings of Significance which is forwarded to the Council. The designation process does not proceed until the resources are available to prepare the designation study and the owner's permission is received. Landmark designation is a form of zoning that stays with the property. The landmark status is the same as the National Register of Historic Places. The program relies on voluntary compliance. It is up to the owners to care for their property. Under the City's building codes, historic properties get additional consideration. The landmark status gives the building official, the fire marshal, etc. a great deal of flexibility on how to make codes CounciUHPC Workshop January 18, 2006 Page 2 work. It allows a common sense approach to code approval. Residents can also contact Consultant Vogel for suggestions on restoring historic homes. When restoring a home, fix the roof first and the foundation last. Do not make door and window openings larger than they were. Consultant Vogel will come to the home, if the resident requests, to offer suggestions on remodeling and where to obtain materials, He will bring a building inspector or planner with him to determine what can be done. The landmark property is put on a protection list where the particular building is not regulated, but the HPC does watch for highway projects and what neighboring projects are being done, When the Development Committee meets regarding what the implications will be with a development, a key piece of information is the list of designated landmarks and properties found to be significant. If a project is across the street, a consultation process starts. There are benefits to having a property designated as a landmark. The down side is there is no financial incentive for historic property owners, but that will change. A bill was brought to the last legislature that ifvoted on, would have given a 20% investment tax credit. Right now the only tax incentive for historic properties are those that are commercial or that generate income such as a bed and breakfast and farms. This depends on the level of income. This Old House Act adjusts the property tax based on the amount of improvements made to the property. When designated as a landmark, the market value rises. The designation has a prestige factor, When a Preservation Award is given a sign is placed in the yard and it stimulates neighbors to improve their property. There are not as many insurance companies that are not wanting to insure older homes as there used to be. Prospective buyers should check with insurance companies to see if their rates would be higher. Design review is the regulatory part of the program. Owners are only required to have a Certificate of Appropriateness for demolition, to move a historic building, or building a new structure such as a garage. Additions, remodeling, maintenance, etc. do not require a special permit. It is discouraged to build garages that compete with the house, sometimes called carriage houses. Residents appreciated Council taking their time to come to this meeting. It was asked if the Planning Commission was invited, Staff explained that Council wants to have joint meetings with each ofthe commissions. The resident noted the Planning Commission members are the ones that have the power. The interface happens at the Planning Commission level and once they sign off, it goes to the Council. For owners of historic homes, the biggest fear is structures surrounding the home. The property on the southeast corner of 6th Street and Oak Street will be coming up for sale and is a non-conforming property. Residents asked ifthere was an umbrella of protection for what could happen with that property. Consultant Vogel stated the HPC reviews new construction that is adjacent to landmark properties. Residents felt that the landmark designation has some teeth to it. However, residents noted that land owner rights trumps everything. A resident would like to have their home designated as a landmark if the City, the Council, the Planning Commission were behind preservation, This would safe guard the home for generations to come. There was a concern that the mindset is fluid and the documents and the laws do not have the teeth to protect them. Residents noted that Farmington differentiates from other cities because of the historic structures and the downtown. Councilmember Wilson felt this Council was on the same page with wanting to recognize the past. The fact we have the Heritage Preservation Commission provides a good foundation for preserving the historic and downtown area. CounciVHPC Workshop January 18, 2006 Page 3 Consultant Vogel presented the Historic Context Study which creates the framework for determining what is eligible, This identifies the important themes in Farmington history that we want reflected by landmarks. It is the guide for how we deal with the past. The work of the HPC is to deal with future events. The Context Study divided the City into 16 heritage preservation planning areas. These areas were reviewed one at a time. Last year the rural area was reviewed. The data collection is 75% completed. The survey should be done in 2-3 years. Consultant Vogel distributed a list of properties currently designated as heritage landmarks and properties determined to be eligible for designation. To decide if a property is eligible for designation Consultant Vogel prepares a report for the HPC. There are four criteria: - There was a significant event at the property - The property is associated with a significant person - Architectural history - The property's information value Then the HPC applies another set of criteria. The buildings have to have integrity or authenticity. Residents felt if a building is designated it is very important to look at what goes on in the adjacent area. Affects to historic buildings are visual as well as direct. The area around a building includes anything within the line of sight. If the Bolduc's home (520 Oak Street) was designated a landmark, and the property across the street comes up for sale, the HPC would have to review what is being done with that property. Consultant Vogel stated the process starts with what the owners expect to see and what the decision makers can effectively do. A resident noted ifhis home had been designated a landmark, the HPC recommendation to the Planning Commission to not put in townhomes across the street would have to stand. A resident noted there will be a lot of redevelopment coming. There will be situations where there will be appropriateness of decision. Who is the group that interfaces in a historic area? Does the HPC have defined tools or will there be a group of people deciding on the type of siding? Has this been defined? Consultant Vogel replied yes. To regulate a property across the street, not the landmark property, new construction or demolition would be regulated with the Certificate of Appropriateness. The color of paint, or removing a porch would not require a Certificate of Appropriateness. If the structure were torn down, it would require a certificate. If something else were built on the lot, it would require a certificate, The guidelines used have been adopted by the City and are the Secretary ofthe Interior Standards for Historic Preservation. There is a section that deals with new construction. Consultant Vogel's advice to the City would be to regulate things like building height, setback, and maybe exterior finishes. It is reasonable and common practice to require that new housing adjacent to historic buildings conform to the neighborhood. Mayor Soderberg noted we have a couple examples of in-fill development in this area of the City, One type is the townhomes that are inconsistent with the look and the history of the neighborhood. There is another example on 5th Street where in-fill development fits in perfectly. He asked how do we get to a point where we get some teeth to require that. Consultant Vogel replied the best way to address that is not through the historic preservation code, but through the building code at a neighborhood level. Create a zoning classification for neighborhoods that allows you to regulate the big things about in-fill construction. It is not the fine details that make them inconsistent. It is the basic form, shape and proportion that makes them conflict. This is done the same way that zoning ordinances are written now. They are very explicit in some cases CouncilJHPC Workshop January 18, 2006 Page 4 about what can be built in certain areas, Mayor Soderberg stated this is something the Planning Commission would take on as an amendment. Consultant Vogel stated it works better on their side. Mayor Soderberg stated it would be something in a specific zone, such as downtown residential, an area from Akin to Main Street to Denmark to hwy 3, Consultant Vogel stated there is already the structure and the way to enforce it is built into the zoning code. The historic preservation ordinance revolves around basing arguments on historical significance or non- significance or the threat to historical integrity. Weare talking about architectural standards for new construction because you not only want to enhance the historic properties, you want to enhance the non-historic properties in the neighborhood, Residents asked if this is something that can be started. Mayor Soderberg noted Council could direct staff or the Planning Commission to craft something for the downtown area as far as in- fill, Residents asked if it would be just residential or also commercial. Mayor Soderberg replied it would involve identifying a zone and then the requirements or standards for that particular zone. The zoning maps do not identify the downtown as a separate zone except for the business area which is designated as downtown business. It would certainly change the downtown residential and define the parameters as to where that is. Residents are talking about an area bounded by Ash Street to the south, Main Street or Willow Street to the north, Denmark to the west, and hwy 3 to the east is known as the historic downtown area. Consultant Vogel felt a very good case could be made for the original core of the downtown for this zoning. Residents were very concerned about the property on the corner of 6th Street and Oak Street and what will happen ifthat property is sold and the house is demolished. They are concerned with what could be built there. They are concerned the designation or the zoning may not happen fast enough. A resident stated one problem is the HPC can only make a recommendation. The Planning Commission is totally oblivious to any ofthis. They are used to code conformances and are not used to being a style police. You get into a gray area unless there are parameters to deal with. There are architectural considerations that if they could be framed in an ordinance, there might be a chance. Mayor Soderberg stated this requires designating a zone. This is something where the HPC could make a recommendation to the Council and the HPC could also help in crafting the ordinance. The Planning Commission deals with zones, plans, ordinances and the comp plan the way they are. They are oblivious to things that deal with historic preservation, They stay very focused and they have a great deal of education and knowledge in that area. The HPC with the aid of Consultant Vogel can make a recommendation to Council and if the Council decides this is what they want to do, can direct the Planning Commission to do that. The HPC can be involved in crafting that so it meets the objective they are trying to obtain. The process could start with a recommendation from the HPC. Mayor Soderberg asked what is it that delays or holds up the designation. Consultant Vogel replied it is his time. The City buys so much of his time and there are critical things that come up. We were involved in a case with the building official and contractor who built a porch on a designated property and that had to be resolved. The HPC is at the start of getting its annual work program together. Chair Preece noted the Council has to remember that they are the final line and they have the say one way or another when the HPC makes these decisions. The HPC and the Planning Commission all try to make the best presentation of what we are expecting, but the Council makes the decision. Consultant Vogel noted all the residents who were notified of this meeting will receive another letter from the City asking for permission to proceed with the landmark designation, The designations have to be done by July 31, 2006, The HPC can do 5-7 designations this year. CounciUHPC Workshop January 18, 2006 Page 5 MOTION by McKnight, second by Pritzlaffto adjourn at 8:29 p.m. APIF, MOTION CARRIED. Respectfully submitted, ;. __..-. .:7 <_"'/ {.'./7.,,'6;. "C:L .)7 ? L-<-6'2:~u Cynthia Muller Executive Assistant SPECIAL COUNCIL MEETING MINUTES January 23, 2006 1. CALL TO ORDER Mayor Soderberg called the meeting to order at 5 :30 p.m. 2. APPROVE AGENDA MOTION by McKnight, second by Wilson to approve the agenda. APIF, MOTION CARRIED. 3. CITY ADMINISTRATOR SELECTION An evaluation has been done on one candidate, The Council needed to decide whether to make an offer of employment or continue the search, MOTION by McKnight, second by Fogarty to extend an offer of employment to Mr. Peter Herlofsky. Councilmember Wilson stated he has evaluated the information. In many ways this is a gut instinct as to what will be the best choice for the Council, City and the residents. With respect to Mr. Herlofsky, he identified some positive and negative things. Positive - he is clearly highly motivated, He will get things done for Fannington. He does not take things too personally. It is important to have an individual who is able to take the issues and deal with them. Based on his work in Crow Wing County he has at least as good a chance if not better of improving the relationship between the City and the School District. This is demonstrated through partnerships he has established in his current position. He is recognized as a leader in City and County organizations. Councilmember Wilson stated he will be voting against the offer. One of the concerns he has is a persistent reference from the applicant himself and from peers and from the management assessment that he wants a position to move closer to his family. This is a reasonable goal, but he has yet to see from the applicant a specific reference to wanting to move to Fannington because he is excited about the opportunity to work in Fannington. He is not convinced that he wants to move here as much to be in Fannington as he is to be somewhere closer to his family. After speaking with Martin McAllister, Councilmember Wilson is concerned about the applicant's stated behavior when he walked in the door. He enjoys looking for further opportunities. The stated behavior is that he was rude and abrasive when he arrived to take his assessment. That suggests that in situations he does not enjoy being in, that his initial reaction might be to become irritable or frustrated. Mr. Herlofsky will get things done that he wants to get done or can get done versus fully embracing the goals of Council. His track record is three to five years within an organization, Councilmember Wilson did not think this was a good deal for Fannington. He does not want to have an Administrator searching for a new job and forcing this Council to be looking again for an Administrator. This is among the top two or three decisions a Council will make. Councilmember Wilson did not feel comfortable having an individual here who takes ajob in part for it to be fun. Ajob will not be fun every day. There are challenges and frustrations, There will be situations that an Administrator has to deal with that are not enjoyable, but they have to get done. Councilmember Wilson was concerned that if the job did not seem fun to him, he might look for a different opportunity that might be fun. He was not confident in reading the reports that Special Council Meeting January 23,2006 Page 2 he is as much of a team player as the Council and the management team, employees and the residents need to see. He is a straight shooter which is a good thing. On the other hand, that has the possibility of providing some murkiness in terms of direction. Management and Council need a unified direction and mission. Councilmember Wilson was looking at his motivation, not trying to discredit his character or the many good things he has done in his current position, he is just not convinced that his motivations are truly to be the Farmington City Administrator. His motivation is more driven to be closer to his family, Councilmember Wilson did not think it was a good deal for Farmington, or for the taxpayers to be spending resources on an individual that is not as interested in what he can do for Farmington and to change some of the dynamics that need to be changed from an administrative level. Councilmember Wilson stated he will be 125% behind Mr. Herlofsky if that is the goal of the majority of Council. It is his gut instinct that he is not the best choice. He does not like the idea of continuing the search process, but he wants to feel we are getting a good solid candidate and he is not convinced weare there with this individual. Councilmember Pritzlaff agreed with Councilmember Wilson. He took from the interviews that it was going to be fun, fun, fun. Councilmember Pritzlaff looks at Farmington as having a lot of challenges in and outside of City Hall. The business at hand first with City Hall and with the community and City has a whole. With so many things that have to be done in the City he does not see this as a fun, fun, fun process. Initially it will be a dredging process to get things more on an even keel on the Administrator's side as he would like to see it. He was taken aback on that. He wants it to be a hard working day rather than fun, fun, fun, Another issue is that if an offer would have come whether he would have accepted it. In reading the background information and the psychological test, he had the same issues as Councilmember Wilson. Councilmember Pritzlaff would have liked to have seen the answer as to why he wants to come to Farmington, something more to do with the City, whether it is the challenge, etc. He also saw that he was doing an immense favor to him to bring him closer to his family. Councilmember Pritzlaff also believes that family is important and it would have been nice for him to be closer to his family, but he has to look at the decision as to what would be best for Farmington and what he sees in the candidate. When Mr. Herlofsky showed up at Martin McAllister, Councilmember Pritzlaff looked at the psychological test as being an extension of the interview and also the background summary. In both cases several questions came to mind, Councilmember Pritzlaff felt this is a person that will move around in his position a lot. Ifthis was an extension of his interview he expected things to be more on the up and up and more professional. He was also concerned about the length of time he would stay here. This has been a hard decision and process to go through. He would not want to set himself or someone else up in this position to have to go through this again in a short amount of time. In this field they do move about from time to time, but some Administrators in the immediate area have been around for a lot longer than five years and he would like to think that for all the work this Council has done that we would have someone for a longer time. As long as this process has taken, he feels some of these things that happened at Martin McAllister, Mr. Herlofsky wanted a Council to say no. In the back of his mind, would he rather decline or have the Council take him out of the running. If that needs to be done, Councilmember Pritzlaff does not have a problem making that decision. There is a question does he want to be here. If a job offer were presented to Mr. Herlofsky, Councilmember Pritzlaffwould stand behind him 100% plus, but he will vote no for this candidate as an Administrator and would Special Council Meeting January 23, 2006 Page 3 hope Mr, Herlofsky would prove him wrong and be the best Administrator for the City, If that happens, Councilmember Pritzlaffwould have no problem saying he made the wrong decision. He will vote his gut and say that this is not the Administrator the City needs right now. As a further process, Councilmember Pritzlaff would call back the rest of the pool instead of posting the position again. Councilmember McKnight stated he is very excited to hire this candidate. He has the experience and the reputation that will make him succeed in this town. Being an Administrator is a hard enough job. Being the first Administrator in a number of organizations makes it that much harder. The organizational issues he has had to face at Crow Wing County are very similar to what we are facing tonight and in the future in Farmington, Mr. Herlofsky has a reputation in this state and nationally as being a leader, being up front with you and telling you how it is. Councilmember McKnight had no problem with that. The number of people he has talked to that know Mr. Herlofsky in this profession and related to this profession say hire the man. Councilmember McKnight has gotten that impression from the first time they talked to him in September to the second time they talked to him in December. You want to look at someone's background, we all have something that we need to work on. Whatever his is, and that could potentially make it harder to succeed here, Mr. Herlofsky and the five Councilmembers need to note that and work on that. Councilmember McKnight feels Mr. Herlofsky will fit in great here in this town with the issues we have to deal with and he is ready to bring him on board as soon as possible. He appreciated the other Councilmembers comments that they might not want to vote for him, but do whatever it takes to make him succeed. He is on board with Mr, Herlofsky 100%. Councilmember Fogarty agreed with Councilmember McKnight. Her gut instinct is that Mr. Herlofsky will do great here. He will bring us to a whole new level that we are ready for. She interpreted many of the things that he said and did in much different ways. Both Councilmembers talked about how he wanted to have fun, and he did say that in his interview. The flip side is she thinks he considers the challenges fun, and she can appreciate that in him. Every new challenge that hits this door makes it fun and the idea that Farmington will have these types of adventures for him could keep him here longer than you think. There is a real concern with the time, but we are not going to find that in any candidate. It is the nature of the business. The time issue does not concern her. His resume is what it is because it is the nature of the field he is in. As far as the motivation for wanting to be here, she has no doubt that he is looking in the metro area because he wants to get closer to his family. She does not think we would have gotten the caliber of candidates that we got out ofthis pool had it not been for our location to the Twin Cities. She does not know if Mr. Herlofsky would have given us a second glance had we been a stand alone community far from the Twin Cities. She stands behind him 100%. Mayor Soderberg stated there is no doubt that Mr. Herlofsky is a man of impeccable integrity. Some of the concerns that have been voiced about family, Mayor Soderberg applauded for putting family first. He does not look at that as a negative. Were it not for his family, he would not look here he might stay right where he is at. Three to five years, that is the industry standard. He has been in his current position for five years. Given our recent history, that would be a long tenure here. Someone once told him that if you love what you do, you will never work a day in your life. In everything you do there will be challenges, there will be drudgery, there will be things that are not considered fun, but Special Council Meeting January 23, 2006 Page 4 in the overall scheme of things if you enjoy what you are doing, it is fun. The fact that he wants to make it fun and have fun doing the job, that fun can carry on to everyone else. If people enjoy working, they will enjoy coming to work and it makes the place a lot better. Mr. Herlofsky might be direct, but there is nothing wrong with direct. Sometimes that is perceived as brash or abrasive, but that is the way it is. With regard to a team player, things that Mayor Soderberg read was that he will take input but when a decision needs to be made, he makes the decision. That is what leadership is about. He thinks Mr. Herlofsky will make a good addition to the City and he would support making the offer to him, Councilmember Pritzlaff thanked the Mayor and Councilmember McKnight for taking the Council through the process and doing all the extra work and also thanked Human Resources Director Wendlandt for all the hard work and extra time she has put into this. Voting for: Soderberg, Fogarty, McKnight. Voting against: Pritzlaff, Wilson. MOTION CARRIED. The position will be offered to Mr. Herlofsky. Mayor Soderberg appreciated Councilmembers Pritzlaff and Wilson will support Mr, Herlofsky in his success ifhe accepts the job. Mayor Soderberg stated they need to talk about terms and conditions. City Attorney Jamnik stated given Mr. Herlofsky's experience and background we are going to be near the top of the range and top of all the parameters. We will make the offer tomorrow consistent with past practices and as low in the range as we can reasonably get, but we may be coming back to Council given the individual's current salary and benefit package. City Attorney Jamnik did not want to get authority tonight to exceed, but wanted Council to be apprised that we may not be able to wrap this up quickly. It may have to come back to Council. If it does, it would come back for the February 6, 2006 Council meeting. If we have to have a special meeting we will call it. City Attorney J amnik prepared a draft based on what we have had previously and will send a copy to Council for their review and comment. It is basically the same contract as the last two Administrators with a few blanks. Mayor Soderberg agreed for Council to receive a draft and Councilmembers can call Attorney Jamnik directly with any comments, Councilmember Wilson noted it could be a lengthy timeframe between now and when he could start. He suggested Attorney Jamnik encourage Mr. Herlofsky to start as soon as possible. Attorney Jamnik stated if we cannot get a full time initial start date, if we can do some initial consulting and work sessions we will try to work those in. A lot will be dependent on his schedule and family situation. Mayor Soderberg stated he has spoken with Mr. Herlofsky and he does have some commitments for February and March. Attorney J amnik stated we have enough to proceed and start negotiations and will get back to Council as soon as possible. Councilmember Fogarty stated she would like to see a six month clause in the contract. If things do not work out, she hates to see taxpayer dollars expended. It bothers her that we are locked into the severance packages no matter what. Even if it is a unanimous decision that it is time for something to separate, It is all on the person coming to work here. If things do not work the taxpayers have to pay. Attorney Jamnik stated that will be very difficult given the situation, what he is leaving and what he is going,into with a 3-2 vote. It will be one of the challenges. Special Council Meeting January 23, 2006 Page 5 4. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 6:01 p.m. APIF, MOTION CARRIED. Respectfully submitted, ,~~1 c<J:? (~~~A:~ J-y-'7 L-J&<-, ~::"<:/ Cynthia Muller Executive Assistant 7.6 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: (/<:\ j Mayor, Councilmembers and Acting City Administrator~V , Ken Kuchera, Fire Chief FROM: SUBJECT: Capital Outlay - Fire Department DATE: February 6, 2006 INTRODUCTION The Fire Department is planning to refurbish their existing 1987 Ford Rescue Truck. DISCUSSION This unit was recently replaced with the new E-One Rescue Truck. The 1987 unit will be re- assigned to the North Station #2. Over the last 20 years this unit has responded to thousands of calls. It has served us well with a minimal number of problems. However, time has shown some wear and tear. Needs have changed over the years and re-fabrication of the interior components are needed. We are hopeful to have the upgrades completed by the time the new station comes on line. BUDGET IMPACT The $30,000 quoted is the total allowed in the 2006 budget. ACTION REQUESTED For information only. Respectfully submitted, ~ ~ #:L <.!k{~ e --' Ken Kuchera Fire Chief 7c.. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and Acting City Administrator ~ Ken Kuchera, Fire Chief FROM: SUBJECT: Appointment Recommendation - Fire Department DATE: February 6, 2006 INTRODUCTION The Fire Department will be appointing two new members to its Rescue Squad. DISCUSSION The City allows the Fire Department to staff the Rescue Squad with a maximum of 20 members from the total compliment of the Fire Department. Presently, the staffing compliment of the Squad is at 17. The two new fire fighters joining the Squad are Chris Matek and Zach Rademacher. ACTION REQUESTED Approve the appointment recommendation for Chris Matek and Zach Rademacher to the Rescue Squad effective February I, 2006. Respectfully submitted, ,/ j// .-< ..,,1,J:' 1..,<--/) ~~c. c.:.,..{{;>~CL/ e:.-.../ Ken Kuchera Fire Chief City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ?d TO: Mayor, Council Members and Acting City Administrat~ Ken Kuchera \ Fire Chief FROM: SUBJECT: Donation of Used Equipment- Fire Department DATE: February 6, 2006 INTRODUCTION Due to the Assistance to Firefighters Grant award, the Fire Department has several SCBA'sand extra sets of used turnout gear that are incompatible with the new equipment. DISCUSSION The Fire Department has 10 SCBA's that are in good condition but are incompatible with the cylinders purchased with the grant and do not meet NFP A standards. The used turnout gear is also non-compliant with NFP A standards and will be replaced through the grant award. The Fire Department is requesting Council approval to donate this equipment to the MESSAGE program which donates equipment to third world destinations. BUDGET IMPACT There would be no additional expenditures from the Fire Department budget. ACTION REQUESTED Approve the donation of used fire equipment to the MESSAGE program. Respectfully submitted, /,/ // hC /r~ -~ /T ,-LCF/L~:/ ~,a.../ (:~J Ken Kuchera Fire Chief MEMO TO Ken Kuchera DATE January 17, 2005 FROM Troy Corrigan SUBJECT Old SCBA's & Turnout Gear As a result of our recent success with the Assistance to Firefighters Grant process, we currendy have several SCBA's and will have several extra sets of used turnout gear. We have 10 SCBA's are in good condition and still serviceable, but they are incompatible with the cylinders that we purchased with the SCBA's awarded through the 2004 and 2005 grant process and do not meet current NFPA standards. With the 37 SCBA's purchased over the past year, we are now at a point where we are able to put one style of SCBA in service and no longer need the older style SCBA's and the cylinders for theses SCBA's are nearing the end of their life span. When the new turnout gear arrives, we will have several sets of used gear that is no longer NFP A compliant and is nearing or at the end of its service life so. I do not foresee having any future need for this used gear. With approval of City Council, I would like to donate this used equipment to the MESSAGE program. This program collects donations of Medical, Dental, EMS, and Fire equipment and supplies that are then transported by air, land, and sea to third world destinations. Upon arrival the donations are gifted out to facilities that provide assistance to the poor. More information on this program can be found at www.themessageprogram.org The SCBA's with cylinders had a trade in value of about $60.00 each for a total of $600 and the turnout gear will have no resale or trade in value. With this memo, I am requesting City Council approval to donate our old SCBA's with cylinders and extra used turnout gear to the MESSAGE program. If approved, I will coordinate with them to get the equipment transported to their St. Cloud facility. 7e.. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: ~ Mayor, Councilmembers and Interim City Administrator,,? Randy Distad, Parks and Recreation Director FROM: SUBJECT: Approve Agreement with Hoisington Koegler Group, Inc. for Park Planning Services DATE: February 6, 2006 INTRODUCTION The Parks and Recreation Department would like to master plan additional parks in 2006 in accordance with the Five-Year Capital Improvement Plan (CIP). DISCUSSION The CIP identified the following parks be master planned in 2006: Westview Park, Daisy Knoll Park, Dakota County Estates Park and the future park in the Mystic Meadows Second Addition development. I have attached a park map identifying the locations of these parks (Exhibit A). Please keep in mind with the Mystic Meadows Second Addition development, staff has only seen a concept plan for the development and thus the land has not yet been deeded to the City for a park. In this development however, a ballfield complex had previously been identified and shown on a concept plan for the entire Mystic Meadows development. Staff and the consultant feel that it would be beneficial to master plan this park during the platting process in order to address the following: determine acreage needed for a ballfield complex, identify a layout of the ballfield and parking areas so that good traffic movements can occur in and out of the park, determine parking lot size to accommodate parking needs, determine proper trail connections, future park expansion strategy to include additional ballfields and determine and show if additional space is needed for other park amenities beyond the ballfield complex. Hoisington Koegler Group, Inc. (HKGI) was selected through a Request for Proposal process in 2004 to complete master plans for Vermillion Grove, Middle Creek, Silver Springs and Hill Dee Parks. As part of that process it was determined by the City Council that the City would continue to work with the firm hired in order to complete master plans for all City parks. In 2005, HKGI also completed park master plans for Depot Way Arts Park, Meadow Creek Third Addition park area and Evergreen Knoll Park. It is being recommended that the City hire HKGI to complete the park master plans in 2006 for the parks identified in the previous paragraph. Attached to this memo is a proposed agreement that HKGI has submitted that outlines the scope of service that they will be providing to complete the park master plans (Exhibit B). BUDGET IMPACT HKGI is proposing that it will cost a not to exceed amount of $19,800.00 plus reimbursables such as printing and mileage at a not to exceed amount of $1,700.00 to develop the four park master plans. This represents a not to exceed total amount of$2l,500.00. The budget estimate amount in the CIP for park master planning these four parks in 2006 was $23,500.00 ACTION REQUESTED Approve by motion the Agreement with HKGI to develop park master plans for the following parks: Westview Park, Daisy Knoll Park, Dakota County Estates Park and the future park in the Mystic Meadows Second Addition development. ,~ect.iUllY ~u~~1ed, / ~ )J~-V Randy ~stad, Parks and Recreation Director o o n ...... E~~tb7f A II II II u ~~9 " City of FarmingfC9B' \ []!!l= Existing Pa[~, ----- L r IPpen Space & Tllsill ii ~ II II It !alllIlIII DaIcDhl CDllI'Ily EsbItes :lJ HIli Dee II Hllhllew ~ =:J - ffiEl II Lake Julia I Daisy Knoll [ =:J Sllwr SprI~ ~ (' l - 00!ii II I '6 n ~ L- Ftdr Hills ~ ~ Farm~ Preserve I Trov Hills II \\ .. - C Aldn RolId Farmlnaton Preserve ~w EIem. ~ MacIowvlew EIem. ~ \ ~.n- ~ ~ r' h MHdol.'.IIew b Pi ~ 1 \\ - n ~ Diamond L ~I VermIllion Grove I F ~ ') 1 Pine Knoll I -" '" r-- <0 ~ j..J MIcldIe Creek 1i'i!Iliffil ~ ~ ,... I ~ffiIl!lIBA fJ...' 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"'~_ __00_--'---.-"'-."-- -.-.-.-.-.- MYSTIC MEADOWS 2ND ADDITION ~ ~ \~,b~i+ b January 17, 2006 Mr. Randy Distad Parks and Recreation Director City of Farmington 325 Oak Street Farmington, MN 55024 Re: Contract for Park Planning Services - 2006 Dear Mr. Distad: This letter outlines a Scope of Services, Fee Schedule and other elements which together constitute an agreement between the City of Farmington, hereinafter referred to as the CITY, and Hoisington Koegler Group Inc., hereinafter referred to as the CONSULTANT for professional planning services for the preparation of park master plans, hereinafter referred to as the PROJECT. Project: Master Planning for the following Farmington Parks: Westview Park, Daisy Knoll Park, Dakota County Estates Park, and Mystic Meadows Park. The CITY and CONSULTANT agree as set forth below: A. WORK PROGRAM - BASIC SERVICES Task 1- Working Meeting with City Staff The first step in the process of the park planning project will be a meeting with City parks, planning, and maintenance staff to review the project parameters, discuss specific department/staff issues relative to the parks, identify all existing data, and finalize the project schedule. Task 2 - Generate Base Maps and Site Analysis graphics Compile existing GIS and aerial data into a working base map for each park site. Tour sites, photograph features and adjacencies, and compile into a graphic plan of each park that denotes the relevant site features that will impact future planning ideas and options. Task 3 - Meet with key stakeholders Meet with representatives from area baseball and softball associations to gain specific feedback for the ballfield portion of the Mystic Meadows master plan. Task 4 - Prepare for and Conduct Public Workshops/Open Houses Conduct (2) public workshops/open houses. Workshop 1 is to present both the Site Analysis data as well as an initial plan alternative for each park and take input from participants both written and verbal related to the issues and opportunities present in each park. The second workshop is to present a revised master plan for each park site to participants for written and verbal feedback. The workshops are to be scheduled to allow each of the (4) park sites to be a given timeslot for a portion of a shared meeting. The intent is to accomplish each of the workshops for all (4) parks on one given evening, to efficiently utilize the consultants, City staff, and citizen's time. Task 5 - Seek Approvals The (4) draft park Master Plans will be taken to the Park and Recreation Advisory Board for their review and approval. Following any required plan revisions, the plans will then be taken to the City Council for (1) meeting for the presentation of the process and plans. The Council will be asked for input and adoption. If the adoption is contingent upon plan changes, the plans will be again revised and forward in print and electronic versions to City staff. Upon completion and payment for any document, plan or other work product, in whatever form created, modified or maintained, ownership of such document, plan or work product shall vest in the City. B. WORK PRODUCT All plans and documents created or modified by Consultant pursuant to this Agreement shall be the property ofthe City, and shall be provided in electronic and printed format to the City upon termination or completion of this Agreement in a format specified by the City. C. SCOPE OF ADDITIONAL SERVICES The following services have not been requested by the CITY but are available, upon authorization, from the CONSULTANT. 1. Meetings in addition to those specified in Basic Services. 2. Planning for parks as identified in the Request for Proposals during years 4 and 5. Those projects are intended to utilize the same public involvement process. 3. Additional services not specified herein. D. FEES FOR PROFESSIONAL SERVICES The CITY agrees to pay the CONSULTANT for services rendered as follows: 1. For the CONSULTANT'S Basic Services described in Paragraph A above, a fee based on the CONSULTANT'S current hourly rate schedule (see Attachment A) not to exceed Nineteen Thousand Eight Hundred Dollars ($19,800.00) plus reimbursable expenses of printing and mileage not to exceed $1,700. This fee is to accomplish Year 3 of the 5 year planning window and is for the work performed during 2006. The following is a breakdown of fees by individual park master plan: Westview Park Daisy Knoll Park Dakota County Estates Park Mystic Meadows Park Subtotal Expenses Total $3,500.00 $5,100.00 $4,200.00 $7,000.00 $19,800.00 $1. 700.00 $21,500.00 2. For the CONSULTANT'S Additional Services described in Paragraph B, a fee based on the CONSULTANT'S current hourly rate schedule plus incidental expenses or a negotiated fee. Park Master Planning Services City of Farmington Page 2 3. Statements will be submitted to the City on a monthly basis as work is completed and shall be payable within 30 days in accordance with this Agreement. 4. The CONSULTANT reserves the right to suspend services if the CITY IS delinquent In making payments in accordance with this Agreement. E. CITY'S RESPONSIBILITY The CITY shall be responsible for providing the CONSLUL T ANT with the following: 1. The assembly of background infonnation including, but not limited to: A. Relevant existing digital base map data 2. Mailing lists, printing, postage and the mailing of invitations for public meetings. 4. Arrangements for public meetings and stakeholder meetings. F. STAFF COMMITMENT Primary HKGi personnel to be assigned to the PROJECT include the following: · Paul Paige will serve as principal-in-charge and project manager of the PROJECT and will actively participate throughout the planning process. In addition to his technical participation in the project, he will also have responsibility for overall PROJECT coordination and scheduling. · Lil Leatham will serve as a project landscape architect. As such, she will be responsible for day-to-day contact with Fannington staff and will participate in the technical aspects of the planning. · Amy Bower will serve as a project landscape architect. She will provide technical and graphic assistance in the completion of the PROJECT. G. COMPLETION SCHEDULE The services of the CONSULTANT shall begin upon execution of this agreement and, absent of causes beyond the control of the CONSULTANT, will be completed by December 31, 2006. Project schedules for years 4 and 5 will be developed prior to each years project kickoff, and are intended to be accomplished in the same 4-6 month planning window as the years 1,2, and 3 projects. H. NONDISCRIMINATION The CONSULTANT agrees not to discriminate by reason of age, race, religion, color, sex, national origin, or handicap unrelated to the duties of a position, of applicants for employment or employees as to tenns of employment, promotion, demotion or transfer, recruitment, layoff or tennination, compensation, selection for training, or participation in recreational and educational activities. I. EQUAL OPPORTUNITY During the perfonnance of this Contract, the CONSULTANT, in compliance with Executive Order 1I246, as amended by Executive Order 11375 and Department of Labor regulations 41 CFR Part 60, shall not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The CONSULTANT shall take affinnative action to insure that applicants for employment are employed, and that employees are treated during employment, without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer; recruitment or recruitment Park Master Planning Services City of Farmington Page 3 advertising; layoff or termination, rates of payor other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT shall post in conspicuous places available to employees and applicants for employment notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. The CONSULTANT shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The CONSULTANT shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. J. TERM. TERMINATION. SUCCESSORS AND/OR ASSIGNS 1. The Term of this Agreement shall be concurrent with the work authorized and shall be In accordance with the schedule to be established between the CITY and the CONSULTANT. 2. Either party may terminate this Agreement by written notice to the other party at its address by certified mail at least ten (10) days prior to the date of termination. 3. Neither the CITY nor the CONSULTANT shall assign, sublet or transfer its interest in this Agreement without the written consent of the other. 4. The time schedule shall not apply and/or time extensions will be allowed for any circumstances beyond the control of the CONSULTANT. 5. This Agreement shall be governed by all applicable laws. 6. Upon termination, Consultant shall be entitled to fees earned through the effective date oftermination. K. DISPUTES In the event the CITY and CONSULTANT are unable to reach agreement under the terms of this contract, disputes shall be resolved using alternative dispute resolution (ADR). L. REVOCATION If this agreement is not signed and accepted by both parties within 90 days of the contract date, it shall become null and void. M. DATA PRACTICES Data generated throughout this planning process shall be deemed public and accessible to the public for both inspection and copying unless there is federal law, a state statute, or a temporary classification of data that provides that certain data is not public, in accordance with the Minnesota Government Data Practices Act of2004. N. INSURANCE CONSULTANT shall maintain insurance as follows at all times during the term ofthis Agreement: Statutory workers compensation and employers' liability insurance coverage. Comprehensive general liability insurance coverage and automobile liability insurance coverage in the sum of not less than $1,000,000 per policy. Park Master Planning Services City of Farmington Page 4 O. AUTHORIZATION IN WITNESS WHEREOF, The CITY OF FARMINGTON and the CONSULTANT have made and executed this Agreement for Professional Services, This day of ,2006. CITY OF FARMINGTON Name Title Attest: Name Title HOISINGTON KOEGLER GROUP INC. R. Mark Koegler, President Paul Paige, Vice President Park Master Planning Services City of Farmington Page 5 ATTACHMENT A HOISINGTON KOEGLER GROUP INC. 2006 HOURL Y RATES Senior PrincipaL............... ............. .............. $13 0-150/hr Principal....................................................... $1 00-130/hr Senior Professional..................................... $120-145/hr Professional III............................................... $80-11 O/hr Professional II .................................................. $65-80/hr Professional I .................................................. $50-65/hr Technical.......................................................... $35-5 5/hr Secretarial............................................................. $50/hr Testimony........................................................... $17 5/hr Construction Administration............................... $1 OO/hr Incidental Expenses: Mileage.......................................................... 48.5 ~/mile Photocopying .................................................... 15~/page Outside Printing.......................................... ..Actual Cost Diazo Printing....................................... ........Actual Cost Draft Plots ...................................................... $5.00 each Vellum Plots................................................. $10.00 each Color Plots ................................................... $20.00 each City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7-( TO: Mayor, Councilmembers and Interim City Administrator~ FROM: Randy Distad, Parks and Recreation Director SUBJECT: Resolution Awarding Bid for a New Ice Resurfacer DATE: February 6, 2006 INTRODUCTION " On Thursday, January 26, 2006, sealed bids for a new ice resurfacer for the Schmitz-Maki Arena were opened. DISCUSSION Three sealed bids were received by the City. Attached in Exhibit A are the companies that submitted sealed bids. While Zamboni, Co. appeared to submit the low bid for a new ice resurfacer, staff is recommending that Becker Arena Products, Inc, be awarded the bid even though it was the second lowest bid. Staff is making this recommendation based on the fact that Becker Arena Products, Inc. has met all ofthe specification requirements, while Zamboni Co. did not meet the following bid specifications: * The Make of the ice resurfacer was different from what was specified (Zamboni versus Olympia) * Zamboni specified polyethylene tanks and the City specified stainless steel tanks * The City specified a shaving blade width of 84 inches and Zamboni specified a blade width of77 inches in their bid. If the City went with Zamboni CO.'s bid it would cause the City to have to buy at least five new blades at approximately $250 each because of the smaller size of blade on the Zamboni rather than the current 84 inch blade that is used on the existing Olympia resurfacer. * The City specified a back up alarm and Zamboni did not specify this as part of their bid * The City specified a 4.3 liter 6 cyclinder engine with 80 horsepower and Zamboni specified a 2.5 liter 4 cylinder engine with 63 horsepower. * The City specified a 210 gallon water tank and Zamboni specified a 200 gallon water tank. * The City specified a General Motor's automatic transmission and Zamboni specified a hydrostatic transmission. The City's mechanics are very knowledgeable about working on the General Motors automatic transmission because the current ice resurfacer has this type of transmission. BUDGET IMPACT The approved amount for the purchase ofthe new ice resurfacer was $82,681.00 in the 2006 Capital Outlay budget. Staff is recommending the Becker Arena Products Inc. bid of $65,595.00 which includes delivery and a trade-in of the City's current ice resurfacer be approved. All three bids submitted did not include tax, which was not a bid requirement and so an additional Minnesota sales tax amount of$4,263.68 will also need to be paid as part of Becker Arena Products, Inc. bid. When combining Becker Arena Products Inc. bid and sales tax, the total cost of the ice resurfacer is $69,858.68, which includes the trade-in of the existing ice resurfacer. This bid amount and tax is $12,822.32 under the budgeted amount. ACTION REQUESTED Approve a resolution that awards the bid to Becker Arena Products, Inc. for the purchase of a new ice resurfacer in the amount of $65,595.00, which includes delivery and trade-in of the existing ice resurfacer, but does not include a sales tax amount of$4,263.68, which will need to be paid to the State of Minnesota. Respe. c~ly Snb~~J 1(()A".~ ~t' Randy Distad, Parks and Recreation Director cc: Dwight Bjerke RESOLUTION No. A WARDING BID TO BECKER ARENA PRODUCTS, INC. FOR AN ICE RESURF ACER Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 6th day of February, 2006 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to properly published notice, bids were received, opened and tabulated, which complied with the advertisement; and WHEREAS, the City Council has received a recommendation from the Parks and Recreation Director on the A ward for this equipment purchase. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby awards the contract for a new Ice Resurfacer to Becker Arena Products, Inc. in the amount of $65,595.00.00 including trade-in of the City's existing ice resurfacer. This resolution adopted by recorded vote of the Farmington City Council in open session on the 6th day of February, 2006. Mayor Attested to the 6th day of February, 2006. Interim City Administrator SEAL f~ht\J'I+ A City of Farmington List of Bids roject: Ice Resurfacer Bid Opening Date: 1/26/06 Bid Opening Time: 2:00 p.m. ContractorN endor Bid 50/0 Bid Bond, Certified Check or Cash Deposit 1. Becker Arena Products, Inc. $65,595.00 yes 2. Zamboni, Co. $59,721.79 yes 3. Resurfice Corp. $74,890.00 yes City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us 75 TO: Mayor, Conncilmembers and Interim City Administrator t Randy Distad, Parks and Recreation Director FROM: SUBJECT: Resolution Awarding Bid for the Sale of Solid Waste Containers and Lids DATE: February 6, 2006 INTRODUCTION On Thursday, January 12,2006, sealed bids for the sale of solid waste containers and lids Were opened. DISCUSSION One sealed bid was received by the City from Gaylord Sanitation. The bid submitted by Gaylord Sanitation was for the purchase of 40 waste containers in the total amount of $800.00 and for the purchase of75 waste container lids in the total amount of$225.00. By selling the waste containers and lids to Gaylord Sanitation they are kept out of the landfill as the City would have had to dispose of these containers, which are no longer used because of their age and condition. BUDGET IMPACT The total amount of revenue collected by Solid Waste from the sale of the waste containers and lids is $1,025.00. ACTION REQUESTED Approve the attached resolution that awards the sale of the waste containers and lids to Gaylord Sanitation. ~~lY 1Jri/J ~;;, Distad, Parks and Recreation Director cc: Benno Klotz Lena Larson RESOLUTION NO. R -06 AWARDING BID TO GAYLORD SANITATION FOR THE SALE OF SOLID WASTE CONTAINERS AND LIDS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 6th day of February, 2006 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to properly published notice, bids were received, opened and tabulated, which complied with the advertisement; and, WHEREAS, the City Council has received a recommendation from the Parks and Recreation Director on the A ward for the sale ofthis equipment. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby awards the sale of 40 Solid Waste containers and 75 lids to Gaylord Sanitation for a total amount of$1,025.00. This resolution adopted by recorded vote of the Farmington City Council in open session on the 6th day of February 2006. Mayor Attested to the 6th day of February, 2006. Interim City Administrator SEAL City of Farmington List of Bids roject: Sale of container lids & used 90's Bid Opening Date: 1/12/06 10:00am Company Bid $150 Bid Security Gaylord Sanitation $3.00/Iid Check #31986 Darrel Frauendienst 507-237-2274 $20.00/cart $ 40 carts $800.00 75 lids $225.00 $ $ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us /~ TO: " \ ./ Mayor, Councilmembers and Interim City Administrator ~\. Randy Distad, Parks and Recreation Director FROM: SUBJECT: Capital Outlay DATE: February 6, 2006 INTRODUCTION The City's approved 2006 Capital Outlay Budget identified funding for the replacement ofthe 2001 tractor and the Park Improvement Budget has funds available for purchasing new park signs. \ DISCUSSION Staff researched the State bid list for John Deere tractors. Staffwill be purchasing a 2006 John Deere tractor model number 5425 from the State bid list. The purchase will be made from Northfield Tractor. As part of this purchase, the City will be trading in the 2001 John Deere tractor model number 5310. As a result, the City will be paying $20,285.00 for the replacement of a 5 year old tractor with a new tractor that has a retail value of $49,890.00 The tractor being purchased will be used for daily park maintenance tasks including mowing parks and right of ways, spraying weeds in parks and right of ways and snow removal from trails, sidewalks and outdoor ice rinks in the winter. Over the last three years, existing wood park signs have been replaced with new poly resin park signs that are much more durable and are virtually maintenance free. The City has replaced between 4-6 signs a year over the past three years with a plan to replace all signs over a five or six year period. This year five parks will receive new signs and the parks receiving new signs include: Vermillion Grove Park, Evergreen Knoll Park, Depot Way Arts Park, Kuchera's Entrance and Meadowview Park. The signs that are being ordered are large sized for the main entrance area into the park and small sized for the trail entrance areas into the park. The total cost of all signs ordered is $24,998. BUDGET IMPACT The 2006 Capital Outlay Budget included funding for the tractor and the Park Improvement Budget has funding available for the park signs. ACTION REQUESTED This item is for informational purposes only. .~~SP:f~;JY S~W R~y DfuaC" . Parks and Recreation Director City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~' TO: Mayor, Councilmembers and Interim City Administrator ~ Missie Kohlbeck, Senior Center Coordinator .. 2~ Patti Norman, Recreation Program Supervisor ~ FROM: SUBJECT: Adopt Resolution Accepting Donation to the Rambling River Center DATE: February 6, 2006 INTRODUCTION A donation has been received from the Farmington VFW. DISCUSSION Farmington VFW has donated $800 in proceeds from the steak fry to Rambling River Center. Staff will communicate the City's appreciation on behalf of the Council to the Farmington VFW for their generous donation. ACTION REQUESTED Adopt the attached resolution accepting the donations of $800 in proceeds from the Steak Fry. Respectfully Submitted, <! ,J ~--_-=:>.,--{ ~~ ?7/7_~,/~~~:c;{; Missie Kohlbeck Senior Center Coordinator Patti Norman Recreation Supervisor RESOLUTION No. ACCEPTING DONATION OF $800 TO THE RAMBLING RIVER CENTER FROM THE FARMINGTON VFW FOR THE 2006 STEAK FRY FUNDRAISER Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 6th day of February, 2006 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Farmington VFW has donated $800 in proceeds from the Steak Fry Fundraiser; and, WHEREAS, it is in the best interest of the City to accept such donation. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the generous donation of $800 from the Farmington VFW from the Steak Fry Fundraiser proceeds. This resolution adopted by recorded vote of the Farmington City Council in open session on the 6th day of February 2006. Mayor Attested to the _ day of February 2006. Interim City Administrator SEAL 7' o City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and Interim City Administrator~ FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approve Budgets for Park Improvement Projects DATE: February 6, 2006 INTRODUCTION Park master plans for Depot Way Arts Park, Meadow Creek Third Addition park area and Evergreen Knoll Parks were approved by the City Council in late 2005. DISCUSSION Attached is Exhibit A, which identifies the park improvement projects that are being recommended to be completed in 2006 in these three parks. As you can see in the Meadow Creek Third Addition, the projects being recommended exceed by just under $15,000 the estimated 2006 CIP budget amount. The improvements being recommended to be completed in 2006 in the park area of the Meadow Creek Third Addition are important improvements that staff and PRAC feel should be completed sooner rather than later because it is felt that these improvements will make the park more attractive and inviting to use. There is also a recommendation by staff and the PRAC to complete improvements in Evergreen Knoll Park that will be under the estimated 2006 CIP budget amount by slightly more than $70,000. The reason for recommending spending less on the Evergreen Knoll Park improvements than what was estimated in the budget is due to the fund balance of the Park Improvement Fund being at a level that would not allow the estimated budgeted amount to be spent. BUDGET IMPACT The improvements and the related costs for each park are shown in Exhibit A. The total amount of $419,050 that is being recommended to be spent in 2006 for the construction of the improvements is a not to exceed amount. Over the past three years, staff members have found that the budget estimates that are identified by the consultant during the park master planning process have been higher than the actual amount spent on the park improvements. The fund balance at the end of2005 in the Park Improvement Fund is $439,561.30. The Park Improvement Fund should see further funding in 2006 through liquor store profit transfers and through cash in lieu fees to be collected from developments that were final platted in years previous to 2006. These cash in lieu fees will be collected through assessments against the lots in the new developments. Additionally as new developments are platted in 2006, it is anticipated that more money will be collected for the Park Improvement Fund through cash in lieu fees and park development fees received from the new developments. ACTION REQUESTED By motion approve the 2006 park improvement projects identified in Exhibit A to be completed in Depot Way Arts Park, Meadow Creek Third Addition Park and Evergreen Knoll Park at a not to exceed amount of $419,050. nI)ectflfll y rSu?Witftg, _KMJ J)~ Randy D%tad, Park and Recreation Director cc: Park and Recreation Advisory Commission Ei.~\b';+ Depot Way Arts Park City of Farmington, Minnesota Prepared By Hoisington Koegler Group Inc 21-Nov-05 MINARY Concept Cost Estimate 2006 CIP Estimated Description Vnit Coit Cost Quantity Totals Staff and PRAC Recommendations Bud et Amount A Demolition Staff complete no cost to Park 1.00 Dead tree removal/trimming LS ] ,50000 1.00 1.500.00 Improvement Budget Subtotal S 1,500.00 B Amenities 1.00 Omamentallighlmg south of Oak Street EA $ 2,00000 5.00 $ 10,00000 Complete in 2006 200 Waste receptacles EA $ 325.00 200 $ 65000 Complete in 2006 4.00 Accent lighting at entries EA $ 3,00000 300 $ 9,00000 Complete in 2006 Subtotal $ 19,650.00 $19,650.00 C City I Arts Org. Partnership Amenities 1.00 Metal Ornamental Fence @ entries & Elm Street LF $ 70.00 9000 $ 6.300.00 Complete in 2006 4.00 Artist designed Paving inserts EA $ 1.00000 ]0.00 $ 10.000.00 Do not complete in 2006 5.00 Entry Gateway at Spruce Street LS $ 10.00000 1.00 $ ] 0,000.00 Do not complete in 2006 600 Mam andMinor par~ sign EA $ 3,00000 300 $ 9.00000 Complete in 2006 700 Minor park sign EA $ 800.00 1.00 $ 800.00 Combine major & minor park sign costs Subtotal S 36,100.00 $15,300.00 D Landscaping 1.00 2.5cal shade trees EA $ 325.00 7.00 $ 2,27500 Do not complete in 2006 2.00 Garden at Spruce Street entrance SF $ 500 100.00 $ 50000 Do not complete in 2006 300 Shrub Bed mfil] LS S 3.00000 100 $ 3,00000 Do not complete in 2006 400 Irrigation LS $ 15,00000 ] 00 $ 15,00000 Complete in 2006 Subtotal $ 20,775.00 $15,000.00 TOTAL 78,025 00 Long Term Improvements A Demolition 100 Relocation of waste containers EA $ 1,00000 3.00 3.00000 Do not complete in 2006 2.00 Con walk removal SF $ 200 1320.00 2.64000 Do not complete in 2006 (~t_ trail inters~~~lons atO~k _~!. & seating areas) Subtotal $ 5,640.00 A Paths 100 Colored Concrete Paver Path SF ]0.00 37500 3,75000 Do not complete in 2006 (at Oak SI Trail IntersectIOn). 2.00 Bituminous trail extensIOn to Ash 5t LF ]800 270000 $ 48,60000 Do not complete in 2006 Subtotal $ 52,350.00 C Art Acquisition 100 ~~~ Art Pieces__<1.t seating areas EA $ 5,00000 300 15,00000 Do not complete in 2006 200 Si.~nature1\~_Pieces at entries EA $ 25,00000 300 75.00000 Do not complete in 2006 Subtotal $ 90,000.00 D City I Arts Org. Partnership Amenities 100 Banners at City oVvTIed parking lot east of railroad LS $ 1.50000 1000 $ 15.00000 Do not complete.in 2006 2.00 Metal Ornamental Fence on east Side of park LF $ 70.00 5]0 $ 35,70000 Do not complete in 2006 3.00 Fence / display wall adjacent to lumber yard LF S 150.00 200 00 $ 30,00000 Do not complete in 2006 4.00 ~_i_?t_designed p~ying @ sea!i~g,ar~as SF $ 20.00 95000 $ ] 9,000.00 Do not complete in 20()() Subtotal $ 99,700.00 E City I Other Entity Partnership Amenities 100 Conc_ Paver crosswalks EA $ 5.00000 3.00 $ ] 5.00000 Do not complete in 2006 ~:vergreens to screen truck parking EA $ 375.00 I] 00 $ 4,12500 Do not complete in~006 Subtotal $ 19,125.00 F Landscaping 1.00 Garden at path intersections at Oak St SF 5.00 75000 3,75000 Do not completeil120()6 Subtotal $ 3,750.00 TOTAL $ 270,565.00 $49,950.00 S50,000.00 Page 1 "Meadow Creek Third Addition" Park City of Farmington, Minnesota Prepared By: Hoisington Koegler Group Inc. 21-Nov-05 P IMINARY Concept Cost Estimate Description A 1.00 2.00 Trails 8ft Bituminous trail Ped Bridge over Lake Julia waterway B 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00 12.00 Amenities Picnic Shelter 2-5 yr Play equipment, safety mulch, installation 5-12 yr Play equipment, safety mulch, installation ~_~_l~:yeq~ipl?:~nt cone. cont~iI1~E_~~Ber Full Court BB, 2 hoops, players benches Sand Volleyball Court Picnic Tables Benches Grills Waste receptacles Water source / drinking fountain/spigot Security lights (on on siren, one on pole) D 1.00 2.00 Signage Main park sign and landscaping .i\.1inor park sign. and landscaping D 1.00 2.00 Landscaping 2.5cal shade trees 6' ornamental trees 3.00 Prairie/wetland buffer seedin!! Rainwater Garden 4.00____1"urf seeding E~~h', b, f A Unit LF LF EA LS LS LF LS LS EA EA EA EA LS EA LS LS EA EA AC SY AC Unit Cost $ $ 21.00 650.00 $ $ $ $ $ $ $ $ $ $ $ $ 30.000.00 15,000.00 40,000.00 15.00 15,000.00 4,000.00 1,250.00 825.00 425.00 325.00 5,00000 4,000.00 $ $ 3,000.00 800.00 $ $ 325.00 325.00 5,200.00 8.00 $ 3,500.00 Quantitv 230.00 40.00 Subtotal 1.00 1.00 1.00 575.00 1.00 1.00 2.00 7.00 2.00 4.00 1.00 2.00 Subtotal Subtotal Subtotal TOTAL $ 1.00 1.00 38.00 11.00 0.56 300.00 1.84 $ Totals $ $ $ 4,83000 26,000.00 30,830.00 $ $ $ $ $ $ $ $ $ $ $ $ $ 30,000.00 15,00000 40,000.00 8,625.00 15,000.00 4,000.00 2,500.00 5,775.00 850.00 1,300.00 5,000.00 8,000.00 136,050.00 3,000.00 800.00 $ 3,800.00 $ $ 12,350.00 3,575.00 $ 2,912.00 $ 2.400.00 2006 crp Estimate Staff and PRAC Recommendations Bud et Amount Complete in 2006 Complete in2006 $30,830.00 reduce to $28,000 reduce to $ID,OOO.OO reduce to $35,000.00 Complete in 2006 reduce to $12,000 do not complete in 2006 red uce to $1,600 reduce to $2,100.00 Complete in 2006 Complete in 2006 Complete in 2006 reduce to $4,000.00 $108,475.00 do not complete in 2006 do not complete in 2006 $0.00 Spade trees from City nursery Spade trees from City nursery Complete in 2006 but pay from storm fund complete in 2006 but pay from storm fund complete in 2006 but only overseed the existing turf area and pay from park 6,440.00 maintenance bud!;et $ 27,677.00 198,357.00 $0.00 $139,305.00 $125,000.00 Page 1 F ~l;,b>f A Evergreen Knoll Park City of Farmington, Minnesota Prepared By: Hoisington Koegler Group Inc. 21-Nov-05 P. .__IMINARY Concept Cost Estimate 2006 CIP Estimated Description Unit Unit Cost Quantity Totals Staff and PRAC Recommendations Budget Amount A Demolition 1.00 Picnic Shelter LS $ 4.00000 1.00 4,000.00 Complete in 2006 but 2.00 Existing play equipment LS $ 2,00000 1.00 2,00000 staff will complete all 3.00 Removal of temp wanning house & skating lights LS $ 3,000.00 1.00 3,000.00 demo work at no cost to Park 1mI'. n 4.00 Removal of 1/2 court basketball LS $ 1,500.00 1.00 1,500.00 budget 5.00 Removal of conc. Walk LS $ 2,00000 1.00 2,000.00 6.00 Tree removal/trimming LS $ 2,500.00 1.00 2,500.00 Subtotal $ 15,000.00 $0.00 B Trails 1.00 8ft Bituminous Irail LF $ 21.00 1300.00 $ 27,300.00 Complete in 2006 Subtotal $ 27,300.00 $27,300.00 C Amenities 1.00 Picnic Shelter EA $ 45,00000 2.00 $ 90,00000 Build 1 in 2006 reduce to $45,000 2.00 .2-5 yr Play equipment & safety mulch supplimental LS $ 10,000.00 1.00 $ 10,000.00 Complete in 2006 increase to $15,000 3.00 5-12 yr Play equipment, safety mulch, updates LS $ 30,00000 1.00 $ 30,00000 Complete in 2006 increase to $41,000 4.00 _ Play egmm Edger to separate ages LF $ 21.00 70.00 $ 1,470.00 Complete in 2006 5.00 Full Court BB,2 hoops, player's benches LS $ 15,000.00 1.00 $ 15,000.00 Complete in 2006 reduce to $12,000 6.00 Sand Volleyball Court LS $ 4,000.00 2.00 $ 8,000.00 Complete in 2006 7.00 Picnic Tables EA $ 1,250.00 4.00 $ 5,000.00 Complete in 2006 reduce to $3,500 8.00 Benches EA $ 825.00 8.00 $ 6,60000 Complete in 2006 reduce to $3,500 9.00 Grills EA $ 425.00 4.00 $ 1,700.00 Complete in 2006 reduce to $850 10.00 _\Vaste recejltacles EA S 325.00 4.00 $ 1,300.00 Complete in 2006 11.00 Security Lights EA $ 4,000.00 6.00 $ 24,000.00 Complete in 2006 12.00 Ornamental metal fence LF $ 40.00 850.00 $ 34,000.00 Do not complete in 2006 Subtotal $ 227,070.00 $155,620.00 Bathbouse 1.00 Ex. Bathhouse Demo LS S 15,000.00 1.00 $ 15,000.00 Do not complete in 2006 2.00 Bathhouse SF $ 170.00 2500.00 $ 425,000.00 Do not complete in 2006 Subtotal $ 440,000.00 E Parking 1.00 , 20 Stalll'arkillg expansion SF $ 4.00 7400.00 29,600.00 Complete in 2006 2.00 Curb and gutter LF $ 9.00 900.00 8,100.00 Complete in 2006 Subtotal $ 37,700.00 $37,700.00 F Signage 1.00 Main park sign EA $ 3,00000 1.00 3,00000 Complete in 2006 reduce to $2,500 2.00 Secondary Park Sign EA $ 800.00 1.00 800.00 Complete in 2006 Subtotal $ 3,800.00 $3,300.00 G Landscaping 1.00 2.5cal shade Irees EA $ 325.00 13.00 $ 4,225.00 reduce to $3,225.00 2.00 _ Evergreen trees EA $ 375.00 6.00 $ 2,250.00 reduce to $1,550.00 3.00 Rainwater Garden SY $ 8.00 300.00 $ 2,400.00 complete in 2006 pay from storm fund 4.00 Turf seeding allowance LS S 1,00000 1.00 $ 1,000.00 reduce to $350.00 5.00 Drop - off landscaping LS $ 2,50000 1.00 $ 2,500.00 reduce to $750.00 Subtotal $ 12,375.00 $5,875.00 TOTAL 1$ 763,245.00 I $229,795.00 $300,000.00 Long Term Improvements Splash Pad LS $ 275,000.00 1.00 I~ 275,00000 I do not complete in 2006 2.00 Fencing (ornamental metal) LF $ 45.00 500.00 22,50000 do not complete in 2006 3.00 Conc. Deck SF $ 5.00 9000.00 45,000:00 do not complete in 2006 TOTAL age 7)( City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: ~~f\l Mayor, Council Members, acting City Admin. i.st.r.ator .. \,\n--j '/ ' Todd Reiten, Fleet Maintenance Supervisor {.~. FROM: SUBJECT: Capital Outlay ~ Public Works DATE: February 6th, 2006 INTRODUCTION The 2006 budget included funding for the purchase of adding a load limit switch on our 5 ton crane. DISCUSSION This load limit switch will protect the crane and shut-off the power if the weight exceeds its rated capacity. BUDGET IMPACT The 2006 budget set aside $2,290.00 for the load limit switch. The total cost of the switch installed came in under budget at $2,144.91. ACTION REQUESTED This memo is for Council's information. Respectfully Submitted, ~c/G Todd Reiten Fleet Maintenance Supervisor cc: file 7!. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members FROM: Robin Roland, Acting City AdministratorlFinance Director SUBJECT: Set Date - Goal setting Workshop DATE: February 6,2006 INTRODUCTION Annually, Council holds a Goal setting Workshop to examine progress towards previously set goals, to revise those goals and to set new goals for the coming year. DISCUSSION Staff is proposing a goal setting workshop take place on Saturday March 4, 2006 beginning at 8:00 AM. We anticipate the workshop would go to mid afternoon (2:00 - 3:00) and would be held at the Central Maintenance Facility. The workshop agenda would include Council communication and procedures, progress towards goals set in 2005, and setting specific expected outcomes for 2006. Attendees would be City Council members and Management Team members. ACTION REQUIRED Confirm Saturday March 4,2006 starting at 8:00 AM as the Goal setting Workshop. Respectfully submitted, /1 ./.. /" ~ . / I ,//' / /.( jL>L-I"' ,.//. /.// fAr t/L /L--L/: ~ , . Robin Roland Acting City AdministratorlFinance Director 7/ry City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members FROM: Robin Roland, Acting City AdministratorlFinance Director SUBJECT: Set CouncillNewland Communities Workshop DATE: February 6, 2006 INTRODUCTION Newland Communities would like to meet with the Council and share a presentation on their organization and their plans for the 965 acres of land they will be developing in Farmington. DISCUSSION City staff met with representatives of Newland Communities on January 19, 2006 to receive their presentation and to discuss how the development process for their property will work. Newland expressed an interest in sharing this information with Council in a workshop session. A letter from Krista Flemming of Newland is attached with this memo. Staff has tentatively scheduled Monday February 27, 2006 at 5:30 PM as that workshop. Since the first EDA meeting begins at 7 PM that evening, the workshop would conclude a little before 7:00. ACTION REQUIRED Confirm Monday February 27, 2006 from 5:30 to 7:00 PM as the CouncillNewland Communities Workshop. Respectfully submitted, /I J ~~:</ Robin Roland Acting City AdministratorlFinance Director SE~T BY:GENSTAR MIDWEST 1-27- 6 ; 8:02AM GENSTAR MIDWEST~ 651 ~63 1611;# 2! 2 ~ Newland'~ Ii. COMMUNITIES "" -IIF. HF,^111 Of (iltl:^T LIVING January 27, 2006 Mayor and City Council City of Farmington 325 Oak Stree.t Fam,ington, l\.1N 55024 RE: Seed/Newland COJIJmunili~s Property Dear Mayor and City Council Memb~rs: During the past few year~, and pa1ticularly thc past 12 l11onths, we have been working on due diligence activitic!l 10 poise our self for the development of 965 acres of land in the Farmington community. On Janua.cy 19, 2006, NewJand CommWlitics had the opportunity to present a comprehensive ovclvicw of who we are, how our land pal1ncrship works, what our company initiatives mean, and how we hope to form future partnerships with your community to the city staff The next step to forming Lhese partnerships is sharing this infonnation and answering questiol1S with you. We look forward to taki1lg this opporlunity on I'eb. 27. As we l"k~ the next step toward development of this community, we are excited to work with you and the staff to create a great phlce for people to live. If there are ever any questions, please feel free to contact me at 952-942-7844. t Sincerely, ~~1~y KJista R. Fkmmlng V ice President l)f Operations o~~ :,,)llthIW\' ::r,'s,I'lg, UCl95 VI.ill~ Drill. '~~Il~ 30/! "rei '15: ~'q 7~44 l~fL\((o;I'IC1~IaII\'~(llllr'l.I,~I\I~, Ctlin ' Ed~l N\I.tI;, MN SS!4'l " , fo,l(' 95~ Y41,~rI7~ ':\"\I\,IIL\',I~lj~l,ol1'1nlUI]lti~,.tCJIIl '" I ,I I ,'t, ." " I "---. I/} City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~ TO: Mayor, Councilmembers and Acting City Administrator FROM: Lisa Shadick, Administrative Services Director SUBJECT: School and Conference - Administration DATE: February 6, 2006 INTRODUCTION Staff is planning to attend the Minnesota Municipal Clerks and Finance Officers (MCFOA) Annual Conference DISCUSSION Each year the Minnesota MCFOA holds an annual conference for its members and individuals with City Clerk responsibilities. This year the conference will be held in St. Cloud on March 14-17, 2006. The conference will include a trade show and offer training sessions on a variety of City Clerk functions including Election Administration for 2006. The Administrative Services Director is a member of the MCFOA and will be attending the conference. BUDGET IMPACT The estimated cost for the MCFOA Conference registration, travel, meals and lodging is $580.00 and is included in the 2006 Budget. ACTION REQUESTED Approve attendance for Lisa Shadick, Administrative Services Director, at the MCFOA Conference on March 14-17,2006. Respectfully submitted, ~~I/ A qd<-<~~_ Lisa Shadick Administrative Services Director 7C9 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, Acting City Administrator .~J FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Adopt Resolution - 2006 Joint Powers Agreement for Street Contracting Services DATE: February 6,2006 INTRODUCTION The last two years, the Council has authorized the City to complete the annual seal coat and crack sealing improvements through a Joint Powers Agreement administered by the City of Burnsville. Other cities included in the Joint Powers Agreement include Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, and Mendota Heights. DISCUSSION The City of Burnsville approved the Joint Powers Agreement at their January 17, 2006 Council meeting (See attached Joint Powers Agreement). The City attorney has reviewed this agreement. BUDGET IMPACT The total estimated project cost for the 2006 Seal Coat project is $180,430. The crack sealing is a part of the City's annual street maintenance budget. ACTION REQUESTED Adopt the attached resolution authorizing the City to enter into the Joint Powers Agreement administered by the City of Burnsville for the seal coat and crack sealing improvements for 2006. Respectfully submitted, ~rn~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file RESOLUTION NO. R -06 JOINT POWERS AGREEMENT PROJECT 06-04, 2006 SEAL COAT PROJECT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 6th day of February 2006 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, a resolution of the City Council adopted the 6th day of February authorized the City to complete the 2006 Seal Coat and crack sealing improvements as part of the Joint Powers Agreement administered by the City of Bumsville; and, WHEREAS, said Joint Powers Agreement was approved by the City Council of Bumsville on January 17,2006. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, Minnesota, 1. That the 2006 Seal Coat and crack sealing improvements will be completed as part of the Joint Powers Agreement administered by the City ofBurnsville. 2. The Mayor and the City Administrator are hereby authorized to execute the Joint Powers Agreement with the City of Bumsville. This resolution adopted by recorded vote of the Farmington City Council in open session on the 6th day of February 2006. Mayor day of ,2006. Attested to the Acting City Administrator SEAL City of BURNSVILLE 952-895-4400 100 Civic Center Parkway · Burnsville, Minnesota 55337-3817 www.burnsville.org December 8, 2005 Mr. Mike Glewwe City of Apple Valley CMF 6442 140th Street West Apple Valley,:M:N 55124 Mr. Tom Struve City of Eagan 3501 Coachman Point Eagan, MN 55122 Mr. Bruce Loney City of Shakopee 129 Holmes Street South Shakopee,:M:N 55379 Mr. Don V olk City of Lakeville 20195 Holyoke Avenue LakevilIe, MN 55044 Mr. Rich Lonnquist City of Rosemount 2875 145th Street West Rosemount, MN 55068 Mr. Al Wiita City of Savage 6000 McColl Drive Savage,MN 55378 Mr. Steve Albrecht City of Prior Lake 17073 Adelmann St. SE Plior Lake, MN 55372 Mr. Dave Sanocki City of Fannington 325 Oak Street Famrington, MN 55024 Ms. Sue McDermott City of Mendota Heights 110 1 Victoria Curve Mendota Heights,:M:N 55118 RE: 2006-2007 JOINT POWERS AGREEMENT FOR TRAFFIC MARKINGS, STREET SWEEPING, CRACK SEALING, SCREENING AND SEAL COATING Joint~up: O./U~ .-/ Enclosed is a copy of the Joint Powers Agreement (JP A) for the joint bidding on the above referenced items. This Agreement includes the sliding scale percentage for the actual construction cost for each City. The City of Bumsville collects this cost to cover coordination, legal and administrative costs. This will be billed to each City at the end of the year. Please call and indicate if you wish to participate in the 2006-2007 JP A, and also place this Agreement on an early . agenda for your Council's action. After Council action, please sign the JP A for your City and return the original to me at the Burnsville Engineering Department. Our City Council is considering the JP A on January 17,2006, with the bid opening on February 24, 2006. I will be calling in two weeks to get the necessary quantities. Also, enclosed is a copy of the 2006-2007 schedule and last year's abstract for your review. If you have any questions, comments or suggestions, please feel free to call me at (952) 895-4541. Sincerely, CIT"y'..QF BURNSVILLE -/'. ./) / . /.. ,. ( ';~~!J- _ __Z Cleve Crowningshield Engineering Department Enclosures: Joint Powers Agreement 2005-2006 Abstract JOINT PO\VERS AGREEMENT 2006-2007 TRAFFIC MARKINGS, STREET SWEEPING CRACK SEALING, SCREENING & SEAL COATING BURNSVILLE, APPLE VALLEY, EAGAN, LAKEVILLE, ROSEMOUNT, SAVAGE, PRIOR LAKE, SHAKO PEE, FARMINGTON AND MENDOTA HEIGHTS AGREEMENT made this 17th day of January, 2006, by and between the cities of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington and Mendota Heights. RECITALS This agreement is made pursuant to the authority conferred upon the parties pursuant to Minnesota Statutes 471.59. The purpose of this agreement is to provide street maintenance materials and service for the cities ofBurnsvi1le, Apple Valley, Eagan, Lakevi1le, Rosemount, Savage, Prior Lake, Shakopee, Farmington and Mendota Heights utilizing one common contractor for each service. NOW, THEREFORE, the parties agree as follows: 1. Subject to the other provisions of this agreement, Burnsvi1le shall prepare any plans, specifications, bid proposals and advertise for bids for the placement of street traffic markings, street sweeping, crack sealing, screening and seal coating services. 2. Apple Valley, Eagan, Lakevi1le, Rosemount, Savage, Prior Lake, Shakopee, Farmington and Mendota Heights shall provide to Burnsville the estimated quantities for these services in each respective community, and shall also approve the bid documents. 3. Burnsville shall tabulate the bids upon their receipt and make a recommendation of award to Apple Valley, Eagan, Lakevi1le, Rosemount, Savage, Prior Lake, Shakopee, Farmington and Mendota Heights and upon their approval, award the contract pursuant to State Law. Joint Powers Agreement Page 2 4. Each city shall be responsible for: . Preparing maps showing the proposed locations for these services including estimating the quantities. . Preparing the streets for markings in accordance with the specifications and coordinating with the contractor as to the timing of the actual work. . Inspecting the contractor's work, measuring the quantities of work performed, approving and certifying the progress or final payments to the contractor. . Pay a percentage of actual construction cost to City ofBurnsvi1Ie for legal and administrative cost on a sliding scale basis as follows: $0 - $50,000 - 2% $50,000 - $100,000 - 1.5% Over $100,000 - 1.0% 5. In accordance with the specifications, the contractor will submit an itemized invoice to each city separately for the work performed in each city. Upon approval of the invoice by the respective city, that city will remit the approved invoice amount directly to the contractor. 6. It is agreed that the cities of Apple Valley, Eagan, Lakevi1Ie, Rosemount, Savage, Prior Lake, Shakopee, Farmington and Mendota Heights each of them, indemnify, save, and hold harmless the City of Bumsville and all of its agents and employees from any and all claims, demands, actions, or causes of action, for whatever nature, arising out of the contracting procedure by reason of the execution or performance of the work purchased for each respective city under this agreement, and that the cities of Apple Valley, Eagan, Lakevi1Ie, Rosemount, Savage, Prior Lake, Shakopee, Farmington and Mendota Heights further agree to defend, at their sole cost and expense, any actions or proceedings commenced against their respective cities for the purposes of asserting any claim of whatsoever character arising hereunder. Joint Powers Agreement Page 3 7. This agreement can be terminated on the part of any individual city by giving sixty (60) days notice to the other cities; otherwise the agreement win automatically terminate on March 15, 2007. IN WITNESS VYHEREOF, the parties have caused this Agreement to be executed on the date indicated below. CITY OF BURNSvu,LE BY: Mayor Elizabeth B. Kautz DATE: BY: City Manager Craig L. Ebeling CITY OF APPLE VALLEY BY: Mayor DATE: BY: Clerk CITY OF EAGAN BY: Mayor DATE: BY: Clerk CITY OF LAKEvu,LE BY: Mayor DATE: BY: Clerk CITY OF ROSEMOUNT BY: Mayor DATE: BY: Clerk CITY OF SAVAGE BY: Mayor DATE: BY: Clerk Joint Powers Agreement Page 4 CITY OF PRIOR LAKE BY: Mayor DATE: BY: Clerk CITY OF SHAKOPEE BY: Mayor DATE: BY: Clerk CITY OF FARMINGTON BY: Mayor DATE: BY: Clerk CITY OF MENDOTA HEIGHTS BY: Mayor DATE: BY: Clerk City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7f? TO: Mayor, City Council and Acting City Administrato~ Kevin Carroll, Community Development Director FROM: SUBJECT: Approve Joint Resolution - Boundary Adjustment (Sauber) DATE: February 6,2006 INTRODUCTION Empire Township has verbally agreed to enter into a Joint Resolution with the City of Farmington regarding a boundary adjustment involving a 1.16 acre parcel of property owned by Jerry and Anne Sauber. DISCUSSION I have attached a copy of a Petition for Annexation that the City received from Jerry and Anne Sauber, along with a copy of a related [proposed] Joint Resolution. The Joint Resolution includes an attachment that depicts the property in question. The Saubers have indicated that they have a failing septic system, and that they therefore want to connect to City's utilities. I have been advised that the Joint Resolution was considered and approved by the Empire Town Board at its meeting on January 24,2006, subject to review/approval by the Township's attorney. To date, I have not heard or seen any indication that the Township's attorney has any objection(s) to the Joint Resolution. If the City Council approves the Joint Resolution, it will be submitted to the Municipal Boundary Adjustment Unit of the Office of Administrative Hearings after it has been signed by the Mayor and the Acting City Administrator. (We will present the document to them for execution as soon as the signed original is returned to us by Empire Township.) ACTION REQUESTED Motion to approve the Joint Resolution between the City of Farmington and Empire Township regarding a boundary adjustment involving 1.16 acres of property owned by Jerry and Anne Sauber. ~e c., lly ~ub itted, . ~ a ev"n Carroll Community Development Director cc: Jerry and Anne Sauber Kathleen Krippner, Clerk of Empire Township . PE.TITlON FOR A~NEXA TION _ '7.....-,--)-) z ~ ~ [\ t. '> 1- - -7 ~ ..., .,/ ",..- lo... ~l~' ".} , In the Matter of the Petition by ( Jexr'f t ~ Am<. 2t1l,Lb ~L Property Owner(s) for annexation of land to the City of Farmington pursuant to Minnesota Statutes Chapter 414 To: Tbe Cit)' Council of tbe City of Farmington~ Minnesota Copies to: Dakota County Board of Commissioners 1590 West Highway 55 Hastings. MN 55033 Minnesota Planning Municipal Boundary Adjustments 658 Cedar Street, Suite 300 Sr. Paul, Minnesota 55155 Town Board of bnpj.o" T lJJh4). Township . B)' signature hereunder~ petitioner(s) affirm that he/she (they) is (are): ~ the sole property owner(s) of the area proposed for annexation; or all of the property owners of the area proposed for annexation; or a majority of the property owners of the area proposed for annexation. It is hereby requested that the City of Farmington annex the property herein described and now located in the Town of r: rntJiy~ . Dakota County. Minnesota: (Provide the legal description of the property. parcels of property of area proposed for annexation; provide attachments containing the legal description if it is too long for inclusion in this space. ~ <?tJ..NtJof CA P ~ Gl. ~ld . Where petition is filed by residents or property owner(s): I) list the number of petitioners required by statute to commence this annexation proceeding: . 2) list the number of petitioners who have signed the petition: ~ K:\Petition for Annexation form.DOC . Where the petition is tiled by a municipalit) or to\\I1, identIfy the actlOn laken hy the governmg body: Resolution Number: Date: Ordinance Number: Date: Notice of Intent Date: The area of the propert)' proposed for annexation: (Note: The size of the property will determine the manner and timing of the process for considering this Petition.) X Less than 40 acres More than 40 acres but less than or equal to 60 acres More than 60 acres More than 200 acres Less than 200 acres As to tbe property proposed for annexation, annexation is sought because tbe property is: . 1. 2. 3. ~ 4. Owned by the City of Farmington Completely surrounded by land within the Farmington City limits. Abutting the City of Farmington on the N~ E (circle one) boundary. The area to be annexed is 60 acres or less, AND the area to be annexed is not now served by public sewer facilities and public sewer facilities are not otherwise available. (Applicable only if all property owners join in the petition) 5. After August I, 1995. it has been approved by preliminary or final plat for residential development lots averaging 21,780 square feet or less in area and is land within two miles of the boundary of the City of Farmington 6. Not abutting the City of Farmington. but is within an existing orderly annexation area and all property owners join in the petition. 7. 40 acres in size or less and at least sixty percent (60%) of the property abuts the City of Farmington. 8. The property is not located within an area presently under consideration by the City of Farmington or the Municipal Board for boundary adjustment . 9. The property is platted. K:\Petition for Annexation form.DOC :-"ote: Before your property can be annexed. ~innes()ta Law re4U1res that a public hearing be held preceded by at least 30 days written notice by certified mail to the Town or Towns in which the property is located and to all landowners within and contiguous to the area proposed for annexation. The costs incurred by the City in identifying the persons to whom this notice is to be mailed and the mailing list itself will be charged to the petitioners and must be paid before the mailing goes out. The following documentslitems must be attached with the Petition: I. Verification of ownership by a current commitment for title insurance. owners' and encumbrancers' report. etc; 2. Certificate verifying the Petition was served on all parties required under Minn. Stat. Ch. 414; 3. Filing fee required under Minn. R. 6000.3400; 4. Map of the annexation area required pursuant to 6000.0800 (c); 5. City application fee. Dated: I. /6 , 20 0 G::, ~_-/ ,/ ,/Signatun:(s) of Petitioner(s) 0'. .. .. . . / r /7 ~~~p/j#?;!~ Vi . ,,/ K:\Petition for Annexation [onn.DOC ::01- . <oq1- o I SCALE IN FEET 40 80 1 I I 60 120 I I 20 o - DENOTES IRON MONUMENT BEARINGS ARE ASSUMED OA ruM ElEVAnONS ARE OTY DAlUW x 8'3292 = EXISTlNG ELEVATlON = EXISTlNG l' CONTOURS PROPERTY AREA (EXCLUDING R.O.W) = 50,402 S.F. = 1.16 ACRES PROPERTY DESCRIPTlON That part of the South One Half (1/2) of the Northwest Quarter (1/4 of Section Twentrnine (29), Township One Hundred fourteen (114), Range Nineteen (19). Dakota County, ~innesota. lying Southeasterty of CSAH No. 66 os now laid out ond traveled and Southwesterly of th following described line: Commencing at 0 point on the west Quarter (1/4) line of Section Twenty-nine (29), said point being 550.10 feet distant and bearing North 89647' West from the center of Section Twenty-nine (29); thence North 47047' West 0 distance of 384.50 feet. more or less. to the centerline of CSAH No. 66 as now laid out and traveled. Said tract subject to existing rood easement and the South Ten (10) feet subject to 0 drainage and utility easement. ..- ~EXIS TlNG FENCE LINE DRAINAGE & UTILITY EASEMENT -^ _ 550.10 ,'0",1- V S 89047' E ~'l.~ t-~ ----------c :'_ _ _ _ _ - 4 CENTER OF SECTION ----,_ ( 29- Tl14-R19 ~ . - - - -'. '~ ~. . : #t.'" i '{)060 - h ~1 'tJ'tJ"I. 'J'" ;of> TOWN OF EMPIRE CITY OF FARMINGTON IN THE MATTER OF THE JOINT RESOLUTION OF THE TOWN OF EMPIRE AND THE CITY OF FARMINGTON, DESIGNATING AN UNINCORPORATED AREA AS IN NEED OF ORDERLY ANNEXATION AND CONFERRING JURISDICTION OVER SAID AREA TO THE DEPARTMENT OF ADMINISTRATION, BOUNDARY ADJUSTMENT OFFICE, PURSUANT TO M.S. ~414.0325 JOINT RESOLUTION WHEREAS, Jerry and Anne Sauber (the "Saubers") are the sole owners of unplatted property currently located in Empire Township, and legally described as stated in Attachment A, and; WHEREAS, the property abuts land within the City limits, located east of Trunk Highway 3 and south of 20 sth/c.R. 66 Street in the northeasterly area of the City, is approximately 1.16 acres in size, and has one household, a population of two, and an improved residential structure, and; WHEREAS, the Saubers have petitioned the City for annexation of their property for the purpose of receiving city services, including but not limited to sewer, water, refuse collection, police and fire protection from the City of Farmington, and; WHEREAS, the City of Farmington can provide the requested urban services to the property. NOW, THEREFORE, the Township of Empire and the City of Farmington jointly agree to the following: 1. The Township and City hereby establish an Orderly Annexation Area ("OAA") as authorized by Minnesota Statute ~414.0325, Subdivision 1, for the property legally described on Exhibit A and as shown on the attached Exhibit B. 2. That the purpose of the annexation of the property involved in this annexation is to transfer jurisdiction over the property in order to provide urban services including but not limited to sewer, water, refuse collection, police and fire protection from the City of Farmington. 3. That in order to accomplish this purpose, the property owned by the Saubers described herein should be immediately annexed to and made part of the City of Farmington. 4. Upon approval by the respective governing bodies of the City and the Township, this joint resolution and agreement shall confer jurisdiction upon the Office of Administrative Hearings-Boundary Adjustments (OAH/BA) (or other state agency responsible for administering Minnesota Statutes Chapter 414) so as to immediately annex the lands described in the attached Exhibit A in accordance with the terms of this joint resolution and agreement without need for any subsequent resolution(s) of the parties. 5. The City and the Township mutually state that no alteration by the OAH/BA to the OAA boundaries, as illustrated on Exhibit B and described in Exhibit A, is appropriate or permitted. 6. The City and Township agree that upon annexation all planning, official controls, and governmental services for the annexed area shall become the responsibility of the City, and that the provisions of Minn. Stat. ~~414.035 and 414.036 authorizing differential taxation and municipal reimbursement for the annexed property will not be applied in this proceeding. 7. The City and the Township mutually state that the annexation of the property will not result in any change of electrical service. 8. Having designated the area illustrated on Exhibit B and described in Exhibit A as in need of orderly annexation, and having provided for all of the conditions of its annexation within this document, the parties to this agreement agree that no consideration by the OAH/BA is necessary. The OAH/BA may review and comment but shall within thirty (30) days order the annexation in accordance with the terms of this Resolution. Approved and Adopted this _ day of , 2006. Approved and Adopted this _ day of , 2006. TOWN OF EMPIRE CITY OF FARMINGTON BY: BY: Its Town Board Chair Kevin A. Soderberg Its Mayor AND AND Its Town Board Clerk Robin Roland Its Acting City Administrator EXHIBIT A Legal description of property subject to immediate annexation: That part of the South One Half (1/2) of the Northwest Quarter (1/4) of Section Twenty- nine (29), Township One Hundred Fourteen (114), Range Nineteen (19), Dakota County, Minnesota, lying Southeasterly of the centerline ofCSAH No. 66 as now laid out and traveled and Southwesterly of the following described line: Commencing at a point on the west Quarter (1/4) line of Section Twenty-nine (29), said point being 550.10 feet distant and bearing North 890 47' West from the center of Section Twenty-nine (29); thence North 47047' West a distance of384.50 feet, more or less, to the centerline ofCSAH No. 66 as now laid out and traveled. .. II 1I 0 .. z Cl -z- ..... t- 04: II x w z ~ II Z II 04: ~ ~ . II II.. W , '0 ez:l ~ :J 04: u 11. all (I) j c i I ~ ~ ;c . w W ell J (I) DO c ~ J c Q: ~ II II II o o EX/f,/SII !3 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us } TO: Mayor, City Council and Acting City Administrator ~v FROM: Kevin Carroll, Community Development Director SUBJECT: Approve Joint Resolution - Boundary Adjustment (Perkins) DATE: February 6, 2006 INTRODUCTION Empire Township has agreed "in concept" to enter into a Joint Resolution with the City of Farmington regarding a boundary adjustment involving a 17.09 acre parcel of property owned by Neil and Linda Perkins. DISCUSSION I have attached a copy of a Petition for Annexation that the City received from Neil and Linda Perkins, along with a copy of a related [proposed] Joint Resolution. The Joint Resolution includes an attachment that depicts the property in question. The Joint Resolution was considered by the Empire Town Board at its meeting on January 24, 2006. The Township's planning consultant has indicated that the Town Board approved the annexation "in concept," subject to review/approval by the Township's attorney and with the understanding that the interested parties will jointly seek clarification(s) regarding certain issues related to Cambodia Avenue, which borders the Perkins property on the east. Those issues include the ownership of the land underlying Cambodia Avenue, responsibility for future maintenance of Cambodia A venue after it is improved by the developer, and the most suitable location for the city/township boundary in this area. The interested parties currently have research and discussions in progress regarding these topics, and it is anticipated that they will be addressed again at the next Town Board meeting. If the City Council approves the Joint Resolution, it will be submitted to the Municipal Boundary Adjustment Unit of the Office of Administrative Hearings after it has been signed by the Mayor and the Acting City Administrator. Staff will present the document to them for execution as soon as the signed original is returned by Empire Township ACTION REQUESTED Motion to approve the Joint Resolution between the City of Farmington and Empire Township regarding a boundary adjustment involving 17.09 acres of property owned by Neil and Linda Perkins. / R;~Ub evin Carroll Community Development Director -'l tted J' //Y} cuU-t<<-_ cc: Neil and Linda Perkins Kathleen Krippner, Clerk of Empire Township 2 TOWN OF EMPIRE CITY OF FARMINGTON IN THE MATTER OF THE JOINT RESOLUTION OF THE TOWN OF EMPIRE AND THE CITY OF FARMINGTON, DESIGNATING AN UNINCORPORATED AREA AS IN NEED OF ORDERLY ANNEXATION AND CONFERRING JURISDICTION OVER SAID AREA TO THE DEPARTMENT OF ADMINISTRATION, BOUNDARY ADJUSTMENT OFFICE, PURSUANT TO M.S. ~414.0325 JOINT RESOLUTION WHEREAS, Neil and Linda Perkins (the "Perkins") are the sole owners of platted property currently located in Empire Township, and legally described as stated in Attachment A, and; WHEREAS, the property abuts land within the City limits, located east of Trunk Highway 3, north of213th Street West, and west of Cambodia Avenue, in the northeasterly area of the City, is approximately 17.09 acres in size, and has one household, a population of2 and several structures and other improvements, and; WHEREAS, the Perkins have petitioned the City for annexation of their property for the purpose of receiving city services, including but not limited to sewer, water, refuse collection, police and fire protection from the City of Farmington, and; WHEREAS, the City of Farmington can provide the requested urban services to the property; NOW, THEREFORE, the Township of Empire and the City of Farmington jointly agree to the following: 1. The Township and City hereby establish an Orderly Annexation Area ("OAA") as authorized by Minnesota Statute ~414.0325, Subdivision 1, for the property legally described on Exhibit A and as shown on the attached Exhibit B. 2. That the purpose of the annexation of the property involved in this annexation is to transfer jurisdiction over the property in order to provide urban services including but not limited to sewer, water, refuse collection, police and fire protection from the City of Farmington. 3. That in order to accomplish this purpose, the property owned by the Perkins described herein should be immediately annexed to and made part of the City of Farmington. 4. Upon approval by the respective governing bodies of the City and the Township, this joint resolution and agreement shall confer jurisdiction upon the Office of Administrative Hearings-Boundary Adjustments (OAH/BA) (or other state agency responsible for administering Minnesota Statutes Chapter 414) so as to immediately annex the lands described in the attached Exhibit A in accordance with the terms of this joint resolution and agreement without need for any subsequent resolution( s) of the parties. 5. The City and the Township mutually state that no alteration by the OAH/BA to the OAA boundaries, as illustrated on Exhibit B and described in Exhibit A, is appropriate or permi tted. 6. The City and Township agree that upon annexation all planning, official controls, and governmental services for the annexed area shall become the responsibility of the City, and that the provisions of Minn. Stat. SS414.035 and 414.036 authorizing differential taxation and municipal reimbursement for the annexed property will not be applied in this proceeding. 7. The City and the Township mutually state that the annexation of the property will not result in any change of electrical service. 8. Having designated the area illustrated on Exhibit B and described in Exhibit A as in need of orderly annexation, and having provided for all of the conditions of its annexation within this document, the parties to this agreement agree that no consideration by the OAH/BA is necessary. The OAH/BA may review and comment but shall within thirty (30) days order the annexation in accordance with the terms of this Resolution. Approved and Adopted this _ day of , 2006. Approved and Adopted this _ day of , 2006. TOWN OF EMPIRE CITY OF FARMINGTON BY: BY: Terry Holmes Its Town Board Chair Kevan A. Soderberg Its Mayor AND AND Kathleen B. Krippner Its Town Board Clerk Robin Roland Its Acting City Administrator EXHIBIT A Legal description of property subject to immediate annexation: Lots 1 and 2, Block 2, Empire Liberty Addition, Dakota County, Minnesota, 12-23900-010-02 12-23900-020-02 \ 1\' \' \"\\ "::'1'> ,,?': ~ -;.~: "" - \""I\~\"" ~\/t-., -\ ~~'\\'" ~1~ n,'(,~ i):, ::;,~. 'I '\ \ -' ,\'" , ,I "\~" ,III, --- .r", ~" '\ I ~_"" " - \\ \\\\'\~~ " o.~~ 1111.1111111.___ -- /~,.-~~~~' .",,' ,1,10 ",':;:,;, \ / ,_I '\,\, ,II' ;~ Il!f'-Illlli ;;,"//' ~-.~'\'I -:A~\ \;,Z'<', .---/ ' '~--"\\\~''','~:=-:fo{'~\l'~",;'O',z:;",~>./ \~C'"""0/_.:.; _~ {,~, ,,\;\ \ ./ )' '\.'\'\ ~\.--::-",.~=co. '-'-=~.""__==-__ _~.'/ 'I"-,"-"~\:'\\\\ /'" '.. ~ . '\ ' "- L -. - -- - - -=- --= - = ~.--- ;:,/ / j ~ \ .....' \\, v ..- - ".,--_ _ _ _ _ -, -. ~ I , ' - \~... - - - ::- -~ - -:: - - - - <t - - 554 62/ I '_.. \, I., , \ ...- ; fl ~-~" ., ^""~ , . , ~ ~ I;", /" r- -\/",": .. +! 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In (l717 763 593 9325 fDX: 7G3 S1.2 B JUL. 6.2005 3:01PM NO, 2733-P, 2/4 ~. , PETITION FOR ANNEXA nON InllieMa<<eroflliepetitiOnbxNtJ f i L~ ~&.lL~ ~ Property Owner(s) for annexation of land to the City of Fannington pursuant to Minnesota Statutes Chapter 414 To: The City Council of the City of Farmington, Miniaesota Copies to: Dakota County Board of Conunissioners 1590 West Highway 55 Hastings, MN 55033 Minnesota Planning Municipal Boundary Adjustments 658 Cedar Street, Suite 300 St. Paul, Minnesota 55155 Town Board Of~ Township By signature hereunder, petitioner(s) affIrm that he/she (they) is (are): J the sole property owner(s) of the area proposed for annexation; or _ all of the property owners of the area proposed for annexation; or _ a majority of the property owners of the area proposed for annexation. It is hereby requested that the ity of Farmington ex the property herein described and now located in the Town of ota County, Minnesota: (provide the legal description of the property, parcels 0 property of ea proposed for annexation; provide attachments containing the legal description if it is too long for inclusion in this space. Where petition is filed by residents or property owner(s): I) list the number of etitio . fl11ired by statute to commence this annexation proceeding: .1:--~5 list the number of petitioners who have signed the petition: 2) C:\Documents and Settings\lsmick\Local Settings\Temporary Internet Files\OLKl \docs- #1 01424-v2~Annexation _Petition_revised Jorm.DOC ,', JUL. 6.2005 3:02PM NO. 2733 p, 3/4 Where the petition is tIled by a municipality or town, identify the action taken by the governing body: Resolution Number: Date: Ordinance Number: Date; Notice of Intent Date: The areQ oCthe property proposed for annexation: (Note: The size of the property will determine the manner and timing of the process for considering this Petition.) _Less than 40 acres _ More than 40 aCres but less than or equal to 60 acres ---.-:.... More than 60 acres More than 200 acres Less than 200 acres As to the property proposed for annexation, annexation is sought because tbe property is: 1. Owned by the City of Farmington. 4. -/ Completely surround by land within the Farmington City limits. Abutting the City ofFannington on th~€1!J E (cirde one) boundary. The area to be annexed is 60 acres or less, AND the area. to be annexed is not new served by public sewer facilities and public sewer facilities are not otherwise available. (Applicable only if all property owners join in the petition) 2. 3. 5, After August 1, 1995, it has been approved by preliminary or final plat for residential development lots averaging 21,780 square feet or less in area and is land within two miles ofthe boundary of the City ofFarrnington 6. Not abutting the City of Farmington, but is within an existing orderly annexation area and all property owners join in the petition. 7. ~ j 40 acres in size or less and at least sixty percent (60%) of the property abuts the City of Farmington. 8. The property is not located within an area presently under consideration by the City of Farmington or the Municipal Board for boundary adjustment. C:\Documents and Settings\1smick\Local Settings\Temporary Internet FiJes\OLKl \docs- # 1. 01424-v2-Annexntion_petitionJevisedJonn.DOC JUL, 6,2005 3:02PM NO, 2733 p, 4/4 9. The property is platted. Note: Before your property can be annexed, Minnesota Law requires that a public hearing be held preceded by at least 30 days written notice by certified mail t.o the T'Jwn or Towns in which the property is located and to all landowners within and contiguous to the area proposed for annexation. The costs incurred by the City in identifying the persons to whom this nocice is to be mailed and the mailing list itself will be charged to the petitioners and must be paid before the mailing goes out. The following documents/items must be attached with the Petition: 1. Verification of ownership by a current cormnitment for title inrurmce, owners' and encumbrancers' report, etc; 2. Certificate verifying the Petition was served on all parties requiree. under Minn. Stat. Ch. 414; 3, Filing fee required under Minn. R. 6000.3400; 4. Map of the annexation area required pursuant to 6000.0800 (c); fJ. 04.: ,~ City application fee. \ 1 1Q c Ii (~ - t. ~ ~ 5 5. Dated: ,20~ Signature(s) ofPetitioner(s) ~O~ ~ (O~ S 't' "). \<<715" Gq rt- t,Jr,. A- V (. C:\Documents and Settings\lsmick\Local Settings\Temporary Internet File;\OLKl \docs- # 1 0 1424-v2-Annexation _Petition Jevised Jorm.DOC ~CL City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, Acting City Administrator t Lisa Shadick, Administrative Services Director FROM: SUBJECT: Approve Therapeutic Massage License DATE: February 6, 2006 INTRODUCTION Pursuant to City Ordinance 3-15-8, a public hearing must be held to issue a Therapeutic Massage License. DISCUSSION J ada Braaten has submitted a license application to practice Therapeutic Massage at Hadler Family Chiropractic, located at 625 8th Street. The required attachments, fees and insurance information have been submitted with the application. The Farmington Police Department has reviewed the forms and approved the applications. The application did not need to be reviewed by the Planning Commission, as the business will be located in a B-1 zoning district. BUDGET IMPACT The fees collected are included in the revenue estimates of the budget. ACTION REQUIRED Approve a Therapeutic Massage License for Jada Braaten at 625 8th Street. Respectfully submitted, ~ 1/#{t?dcL Lisa Shadick Administrative Services Director cgb City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor and Councilmembers ) Acting City Administrator ~ Daniel M. Siebenaler, Police Chief TO: SUBJECT: Public Hearing, Liquor License Violation DATE: February 6,2006 INTRODUCTION / DISCUSSION During the Public Hearing for a Liquor License violation at B&B Pizza held during the regular City Council meeting on January 3, 2006 the new owner, Dave Eldridge, presented information that he had recently purchased the business from the former partners and stated, as a result, that he should be treated as a first time violation. Having no contradictory information immediately available City Staff and the City Attorney agreed and the City Council reduced the penalty to B&B to reflect a first time violation. On January 4, 2006 staff researched the license application and learned that while Mr. Eldridge is a new partner, he is not the new sole owner and that his partner, Kim Kamen, remains as a continuous partner throughout all of the previous violations. Based on this new information the City Council reconsidered the original ruling at its January 17 meeting and set a new Public Hearing for a Liquor License Violation at B&B Pizza. Staff has been asked to clarify the exact nature of the license violation. B&B has failed three consecutive alcohol compliance checks over a period of 4 years. ACTION REQUESTED Staff is submitting for the original penalty recommendation for Council consideration. That penalty includes a $500 civil fine and a 7 day suspension for the license violation at B&B. As noted in City ordinance the City Council is not bound by that recommendation and may depart upward or downward depending on the outcome of this Public Hearing. Respectfully submitted, Lc'{ . < i (:0//'-c~L ~~~~ ~ Daniel M. Siebenaler Chief of Police '??G City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor, City Council Members, 01-/ Interim City Administrator \.,7 Tony Wipp1er, Assistant City Planner \'f C TO: SUBJECT: Adopt Ordinance - Text Amendment to Section 10-6-4 ofthe City Code to modify the required parking standard for Retail Facilities DATE: February 6, 2006 INTRODUCTION / DISCUSSION At the November 8, 2005 Planning Commission meeting, the Planning Commission directed staff to review parking standards for retail facilities from surrounding communities to determine if revisions to the current code were warranted. This direction was prompted by the Planning Commission due to Pederson Ventures requesting a variance to the retail parking standards for Phase I (Block 3) of the Vermillion River Crossings project. Under the current standards, Phase I of the development would have a shortage of 36 parking spaces. Staff proceeded to review the parking standards of eight metropolitan- area cities and provided the Planning Commission with a breakdown of the parking standards for the eight communities that were researched (please note attached matrix). At the January 10, 2006 Planning Commission meeting staff discussed with the Planning Commission members the possibility of amending the parking standards in an effort to have a parking requirement for retail facilities that is more consistent with those of surrounding communities. Currently, the City Code requires new retail facilities to provide 1 off-street parking space for each 200 square feet of floor area, plus 1 per employee. Staff is recommending the following verbiage replace the existing language mentioned above: At least one off-street parking space for each 200 square feet of floor area up to a total floor area of 1 0,000 square feet. At least one off-street parking space for each 250 square feet of floor area in a building that has between 10,001 and 30,000 square feet. At least one off- street parking space for each 300 square feet of floor area in a building that has more than 30,000 square feet. There are two main differences between the proposed code/standard (which is similar to the City of Eagan's code) and the existing standard. First, the proposed code does not incorporate employee parking as part of the equation for determining the amount of parking that is required for retail spaces. Second, the proposed standard "lessens" the overall required amount of parking as the overall size of the retail facility increases. The Planning Commission at the January 10, 2006 meeting was in favor of the amendment and recommended taking the amendment, as proposed, to the City Council for a public hearing. As a side note, if the parking standards were to be amended as proposed, the Developer (Pederson Ventures) would be providing an excess of 3 parking spaces for Phase I of Vermillion River Crossings, and the pending application for a parking variance could be withdrawn. ACTION REQUESTED Adopt the attached ordinance revising Section 10-6-4 of the City Code as shown above. Respectfully Submitted, ----:-- .. 0 I trz.~ (0~ Tony Wippler, Assistant City Planner " o g g " ~ ~ " ~ ~' S' Q. a 0' ~ :J o :J <1> III "-~ ~ ~.~ 3'" III ~~~ " <1> III ~ Q. w -<t", am 3 or ~. a :J ~ :J o :J <1> <1> '" ~ ~ ~ ;; ~ " ~ <1> III g. O'm....l.~ m~-gg Q) m-' CD 0", '" ~~g ~. ~ s , '" 3 " '" <1> ",,~ :: III '" 5' @ m g.VI(t :: g CD <1> '" <1> i* "-~ ~.~ :J <1> lil III ",," ~. : -<t<1> i* a lil ~ "" III <1> o ~ ;::::;:W '< '" <1> III or a "- ~ .0. :J 5~m~~~~gi5 ffi~~~m~~~m~ m @ ~~~ m g~ ~-g~!ii Q;'-g~t\) ~~~ s: ~ ~~. m ~"2.S:~ ~lpcg en ~CIl3s:m"2.0" i2S.;~ c. 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AN ORDINANCE AMENDING SECTION 10-6-4 (OFF STREET PARKING) TO MODIFY THE REQUIRED PARKING STANDARDS FOR RETAIL FACILITIES THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY ORDAINS AS FOLLOWS: SECTION 1. Section 10-6-4 of the Farmington City Code is amended as follows (new text is underlined, deleted text is stmek): 10-6-4: Retail facilities 1 per 200 squar-e feet plus 1 per eml3loyee At least one off-street parking space for each 200 square feet of floor area up to a total floor area of 10.000 square feet. At least one off-street parking space for each 250 square feet of floor area in a building that has between 10.001 and 30.000 square feet. At least one off-street parking space for each 300 square feet of floor area in a building that has more than 30.000 square feet. Enacted and ordained on the _ day of February, 2006. SEAL CITY OF FARMINGTON MAYOR ATTEST: INTERIM CITY ADMINISTRATOR Approved as to form the _ day of , 2006. CITY ATTORNEY Published in the Farmington Independent the _ day of ,2006. /O~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, Acting City Administrator ~ Lee M. Mann, P.E., Director of Public Works/City Engineer FROM: SUBJECT: Hill Dee Street and Utility Reconstruction - Feasibility Report DATE: February 6,2006 INTRODUCTION Forwarded herewith for Council's consideration is the feasibility report for the Hill Dee Street and Utility Reconstruction Project. DISCUSSION The City Council has requested this report to determine the feasibility of improving the streets and utilities within the Hill Dee neighborhood. The improvements will serve the property owners along Upper and Lower 182nd Street W, Euclid Avenue and Fa~ade Avenue. The proposed improvements include reconstruction of the streets, sanitary sewer, water main and construction of a storm drainage system. The Hill Dee neighborhood was built in the early 1970s. The streets in Hill Dee neighborhood are in a deteriorated condition and require extensive patching by City staff every year. The proposed sanitary sewer improvements will bring the sewer system up to the City's standards and reduce inflow and infiltration. A storm water drainage system will convey drainage off the streets which will prolong the life of the street and improve the safety in freeze/thaw conditions. The proposed improvements to the water main system will provide for adequate fire flow, hydrant flushing pressure and standard spacing of hydrants. BUDGET IMPACT The total estimated project cost is $ 2,891,000. The City's assessment policy indicates that the reconstructed street and lateral utilities (non-trunk sanitary sewer, storm sewer and water main) costs are assessed to benefiting properties at a rate of 35% of the improvement costs. Assessments to benefiting properties for new lateral street and utility costs are calculated at 100% of the improvement cost. Trunk utilities are funded with City Trunk Funds. The benefit appraisal for the project is expected to be completed within a week. A full financial analysis with proposed cost allocations will be forwarded to Council after the appraisal is received. Hill Dee Street and Utility Reconstruction Project February 6,2006 Page 2 ACTION REQUESTED Adopt the attached resolution accepting the feasibility report, calling for a public hearing for March 20, 2006 and authorizing preparation of plans and specifications. Respectfully Submitted, ~/Vl~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file RESOLUTION NO. R - 06 ACCEPTING FEASIBILITY REPORT, CALLING FOR A PUBLIC HEARING AND AUTHORIZING PREPARATION OF PLANS FOR PROJECT 06-02, HILL DEE STREET AND UTILITY RECONSTRUCTION PROJECT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 6th day of February, 2006 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution. WHEREAS, pursuant to the City Council's adoption of the 2006-2010 Capital Improvement Plan on December 19, 2005, a report has been made by the City's Consulting Engineer with reference to the following improvement: Proi. No. 06-02 Description Hill Dee Area Street and Utility Reconstruction Project Location All of Upper and Lower 182nd Street W., Euclid Avenue and Facade Avenue in Hill Dee ; and, WHEREAS, the report provides information regarding whether the proposed project is necessary, cost effective, and feasible. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Farmington, Minnesota that: 1. The Council will consider such street and utility improvements in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of improvement of $2,891,000. 2. A public hearing shall be held on such proposed improvements on the 20th day of March, 2006, in the Council Chambers at Farmington City Hall at 7:00 PM and the clerk shall give mailed and published notice of such hearing and improvements as required by law. 3. Erik G. Peters is hereby designated as the engineer for this improvement. He shall prepare plans for the making of such improvement. This resolution adopted by recorded vote of the Farmington City Council in open session on the 6th day of February, 2006. Mayor Attested to the day of February, 2006. City Administrator SEAL Feasibility Report for Hill Dee Street and Utility Reconstruction Farmington, Minnesota February 2006 File No. 141-05259 JIj =roo -=- AnderIIk & 1\11 AssocIates EngIneers & Architects 2335 West Highway 36 · 51. Paul, MN 55"3 Office: 651-636-4600 · Fax: 651-636-1311 www.bonestroo.com February 1, 2006 Honorable Mayor and City Council City of Farmington 325 Oak: Street Farmington, MN 55024 Re: Hill Dee Street & Utility Reconstruction Our File No. 141-05259 Dear Mayor and Council: Enclosed for your review is the Feasibility Report for the Hill Dee Street & Utility Reconstruction project. The proposed project includes reconstructing the streets, water main and sanitary sewer. Storm sewer improvements will be constructed in accordance with City standards. This report describes the improvements necessary to improve the roads, sewer, water main and drainage within the project area. A proposed schedule and cost estimates for tho proposed improvements are presented in the report. We would be pleased to meet with the City Council and Staft'to discuss the contents of the report at any mutually convenient time. Respectfully submitted, BONESTROO, ROSENE, ANDERLIK '" ASSOCIATES, INC. Cdt 5J. fJ~ Erik G. Peters, P.E. Project Manager I hereby certify that this Report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. ~ J) I?k. Erik O. Peters, P.E. Date: February 1. 2006 Reg. No. ~ St. Paul. 51. Cloud, Rochester, MN · Milwaukee, WI · Chicago, Il Affirmative Actlon/liqu.' Opportunity Employer .nd Employee Owned Table of Contents Page No. Letter of Transmittal 1 Table of Contents 2 Introduction 3 Discussion 3 Cost Estimates 6 Conclusions and Recommendations 7 Figures Figure 1 - Location Plan Figure 2 - Typical Roadway Sections Figure 3 - Street Improvements Figure 4 - Sanitary Sewer Improvements Figure 5 - Water Main Improvements Figure 6 - Storm Sewer Improvements Appendix Cost Estimate Hill Dee Street & Utility Reconstruction 2 Introduction The City Council has requested this report to determine the feasibility of improving the streets and utilities within the Hill Dee neighborhood. The improvements will serve the property owners along Upper and Lower 182nd Street W, Euclid Avenue and Fa~ade Avenue. Figure I depicts the general project location. The proposed improvements include: I) Reconstruction of City streets to current engineering standards 2) Replacement of clay sanitary sewer that is generally in poor condition. 3) Replacement of existing water main to improve fire flow capacity and hydrant flushing flow. 4) Construction of storm drainage system to convey the drainage off the streets and into pipe for the protection of the road and improved performance/safety in winter conditions. Discussion Background The streets in Hill Dee neighborhood are in a deteriorated condition and require extensive patching by City staff each year after the spring. The neighborhood was built in the early 1970s. The sanitary sewer improvements are necessary in order to bring the sewer system up to the City's and MN Dept. of Health standards and reduce inflow and infiltration. The storm water improvements are necessary to remove drainage off the City's roads and provide capacity for the entire drainage area. The water main improvements are necessary to bring the water system up to the City's standards for fire flow, hydrant flushing pressure and hydrant spacing. Street Inmprovenments In general, the street improvements will reconstruct the streets to their existing widths (see Figure 2). Changes to the street layout design are listed below: I. Sidewalk will be added to the neighborhood along Hill Dee park (see Figure 3). 2. The intersection of Upper and Lower 182nd Streets (west of Euclid Street) will be modified in response to traffic issues. A tee intersection is proposed to promote a reduction in traffic speed through the intersection. East bound traffic on Upper 182nd Street at the intersection with Lower 1 82nd Street will have a stop sign. 3. Additional traffic signing will be installed to provide advanced warning of road curvature and the new stop sign at the intersection of Upper 182nd Street with Lower 182nd Street. 4. The existing street lights will be replaced and more will be added to conform to the City's current design standards. Hill Dee Street & Utility Reconstruction 3 The replacement of existing street lights and addition of several more to increase illumination of the streets following City design standards is assumed in the cost estimate. The work wi11likely be completed under a separate contract directly with Dakota Electric. Sanitary Sewer The proposed sanitary sewer improvements are shown on Figure 4. The sanitary sewer improvements will accomplish the following goals: 1. Reduce the amount of groundwater inflow into the sewer system due to removal and replacement of leaking, broken and cracked pipes. 2. Flow conditions in the pipe will improve with the pipe replacement. 3. Property owners will be able to improve their private sewer services due to the greater sewer depths of the new system, which will allow for better flow, particularly along Upper 1 82nd Street between CSAH 31 & Euclid Ave. Water Main The proposed water main improvements are shown on Figure 5. The water main improvements will accomplish the following goals: 1. Increase fire flow capacity near the cul-de-sac on Lower 182nd Street to meet design standards. The increase will result from the replacement of the existing 4" water main with 6" water main and looping the system with Upper 182nd Street. 2. Improve hydrant flushing pressure at the intersection of Fa<;ade Avenue and Lower 182nd Street by replacing the existing 6" water main along Upper 182nd Street with 8" water main. The improved pressure will allow City staff to adequately flush the water main in this area to improve water quality. 3. Hydrant spacing will be reduced to meet City standards and better facilitate their use by the fire department in fighting fires. 4. The remaining water main in the project will be replaced so that the anticipated life span of the system (before needing replacement) will be similar to the proposed sewer system. Hill Dee Street & Utility Reconstruction 4 Storm Drainage Improvements The proposed improvements will, for the most part, be new additions to the project as very little storm pipe and catch basins existing within the neighborhood. The proposed storm sewer improvements are shown on Figure 6. It is anticipated that the drainage improvements will accomplish the following goals: 1. Reduce the amount of drainage conveyed by City streets and improve the lifespan of the road surfaces. 2. Improve safety for pedestrian and vehicular traffic, particularly during snow melt freeze/thaw conditions. 3. Reduce the amount of overland street flow to CSAH 31 during storm events. Easements and Permits 1. A permit from Dakota County will be required for work within the right of way for CSAH 31. 2. Water main construction will require a permit from the MN Department of Health 3. Replacing the existing sewer pipes will require a MN Pollution Control Agency (MPCA) permit. 4. An NPDES construction permit from the MPCA will be required for the project. Hill Dee Street & Utility Reconstruction 5 Cost Estimates The project costs are presented below. An itemized cost estimate is provided in the appendix. The cost estimate is based on 2006 construction costs and includes 10% for contingencies and 27% for engineering, legal and administration. The estimated project cost does not include costs for easement or right-of-way acquisition. Estimated Project Costs Hill Dee Street & Utility Improvements Total Estimated Proiect Costs Street Imorovements $1,333,000 Sanitary Sewer Imorovements $481,000 Water Main Improvements $717,000 Storm Water Imorovements $360,000 Total Cost $2,891,000 Hill Dee Street & Utility Reconstruction 6 Conclusions and Recommendations The proposed improvements in this report are feasible and cost-effective as they relate to general engineering principles and construction procedures. The feasibility of this project as a whole is subject to the financial review. The proposed improvements are necessary to improve public infrastructure to City standards. Based on information contained in this report, it is recommended that: I. This report be adopted as the guide for the reconstruction of the streets and described utilities; 2. The City conduct a legal and fiscal review of the proposed project; 3. The Hill Dee area be reconstructed as outlined in this report; 4. The following tentative schedule be implemented for the project: Hill Dee Street and Utility Reconstruction Proposed Project Schedule: Acce t Feasibility Report, Schedule Public Hearing Hold Nei borhood Meeting Hold Public Hearing, Order Project, Approve Plans and S ecifications and Authorize Advertisement for bids Bid Date Accept Bids - Award Contract Be in Construction Substantial Completion of 2006 Construction Final Com 1etion of Construction Febru 6,2006 Week ofFebru 20,2006 March 20, 2006 A ri121, 2006 May I, 2006 June, 2006 November, 2006 Jul ,2007 Hill Dee Street & Utility Reconstruction 7 Figures - t " ~ ( ffiHIIIID \ '\ () .-0 v / & ?' , \ M ~~ -, \ifTIm 1 I I.~ ll.l~~ u o ~~ ~\ ~~ ILL\. ~ JA_U % lJ i:: r I ~lllllllillWJ: F _~/1 l' I - - ~ 1\ A~ mIffiBH- t---ff/'-~ CV ~CJ] JJr f- f=i-, J ----L !~~~ ~ -=r= 81.11 1_ IIIIIIIIIIIIHM iIIIlllllilllilllllllHl aag T R ii1i ~ ~~ IILIIII ~I fl~ h:- ~ "' I I '~_.I"' II II 1= ~ k: j - 1!1111111111~ I ~b7 /, nll~' I.J , /1 RIll G~ ~= C - I / t--. f--- roc:.l:J.1-l '-O/?1?1 Pu I ~ J .... T w~l~rn, rrt=J=r - ~ I _ 22( th STREET W. I FARMINGTON, MINNESOTA FIGURE 1 HILL DEE STREET AND UTILllY RECONSTRUCTION . (1. Bonestroo ..... Rosene G Anderlik & . \J . Associates Engineers & Architects LOCATION PLAN 14105259R05.DWG DATE: JANUARY 2006 COMM: 141-05259 R1W R1W VARIES <t VARIES VARIES 32' 'F-F 16'-0' 16'.0' T- ---=== J-=--- -- \... =----=-- -------- L_---------- MOUNTABLE CONCRETE~ CURB & GUTTER ==== l___ _ ..::: ..::: ..::: ..::: = - - - - - '-I ---- ----_J 1-112' TYPE LV 3 WEARING COURSE MIXTURE (LVWE35030B) 2' TYPE LV 3 NON WEARING COURSE MIXTURE LVNW35030B) 8' CLASS 5 100% CRUSHED LIMESTONE OR RECYCLE EQUAL 12' SELECT GRANULAR BACKFILL DESIGN SECTION 7 TON ROAD DESIGN UPPER 182ND STREET LOWER 182ND STREET EUCLID AVENUE FACADE AVENUE FARMINGTON, MINNESOTA FIGURE 2 HILL DEE STREET AND UTILllY RECONSTRUCTION . fl. Bonestroo ~ Rosene G Anderlik & . \J . 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I \.- I I 1 vv', ~, I I \ I I I / \:~ I 1 I \ I I I I , I I I \ _..l.. ___...L.._ ---- ----L_ _ ___ ...1___ ___.1_ __ _..1_ _ _ _1.._ _ __ _ _ __ _ L__ _ _ __ _ _ _ _ ___ _ __ - - - - - - _..L ~ == e::: w 3: w (/) ::E e::: o I- CJ) ~ -l I- ~ ::> o 0 (/) Z W <( Z Z I- :::2: ~ ll::: l- (/) C> ~ Cl I'i o 0:::: 0) LO N Ll') o I .... v - Z o I- W '" W Z 0 :::2: -l ll::: -l ~ I Appendix Cost Estimates - Hill Dee Street and Utility Reconstruction lItem Units Qty Unit Price Total Price I PART 1 - STREETS MOBILIZATION LS 1 $25,000.00 $25,000.00 TRAFFIC CONTROL LS 1 $10,000.00 $10,000.00 CONSTRUCTION FENCE LF 650 $5.00 $3,250.00 CLEAR AND GRUB LS 1 $5,000.00 $5,000.00 SALVAGE AND REINSTALL EA 82 $125.00 $10,250.00 MAILBOX INSTALL MAILBOX ASSEMBLY EA 10 $75.00 $750.00 REMOVE SIGN EA 13 $20.00 $260.00 SALVAGE AND REINSTALL SIGN EA 5 $150.00 $750.00 SA WING BITUMINOUS PAVEMENT LF 1700 $3.00 $5,100.00 SA WING CONCRETE PAVEMENT LF 270 $4.50 $1,215.00 REMOVE BITUMINOUS PAVEMENT SY 390 $3.50 $1,365.00 RECLAIM BITUMINOUS PAVEMENT SY 20690 $1.50 $31,035.00 REMOVE BITUMINOUS DRIVEWAY SY 1450 $3.00 $4,350.00 REMOVE CONCRETE DRIVEWAY SY 300 $7.50 $2,250.00 PAVEMENT REMOVE CONCRETE CURB AND LF 11170 $2.10 $23,457.00 GUTTER WATER FOR DUST CONTROL 1000 GAL 40 $40.00 $1,600.00 COMMON EXCAVATION (EV) CY 8230 $2.00 $16,460.00 SUBGRADE EXCAVATION (EV) CY 8300 $5.00 $41,500.00 SELECT GRANULAR BORROW TN 16940 $10.00 $169,400.00 AGGREGATE BASE, CLASS 5,100% TN 11750 $11.00 $129,250.00 CRUSHED D412 SURMOUNTABLE CONCRETE LF 60 $30.00 $1,800.00 CURB AND GUTTER B418 CONCRETE CURB AND LF 130 $30.00 $3,900.00 GUTTER MOUNTABLE CONCRETE CURB LF 11040 $8.30 $91,632.00 AND GUTTER TYPE LV 3 NON WEARING COURSE TN 2577 $35.00 $90,189.58 MIXTURE (B) TYPE LV 3 WEARING COURSE TN 1848 $35.00 $64,694.79 MIXTURE (B) Hill Dee Street Utility Reconstruction Appendix --------------- lItem Units Qty Unit Price Total Price I BITUMINOUS MATERIAL FOR TACK GAL 1010 $2.50 $2,525.00 COAT TYPE MV 3 NON WEARING COURSE TN 103 $100.00 $10,315.50 MIXTURE (B) TYPE MV 3 WEARING COURSE TN 52 $100.00 $5,157.75 MIXTURE (B) SAW AND SEAL TRANSVERSE LF 3470 $2.00 $6,940.00 JOINTS IN BITUMINOUS WEAR COURSE BITUMINOUS DRIVEWAY SY 1450 $18.50 $26,825.00 6" CONCRETE DRIVEWAY SY 300 $39.00 $11,700.00 PAVEMENT PEDESTRIAN CURB RAMP EA 7 $350.00 $2,450.00 4" CONCRETE SIDEWALK SY 830 $24.00 $19,920.00 6" CONCRETE SIDEWALK SY 20 $32.00 $640.00 BITUMINOUS TRAIL SY 33 $25.00 $825.00 SIGN PANELS TYPE C SQFT 91.25 $32.00 $2,920.00 4" SOLID LINE, WHITE EPOXY LF 100 $5.00 $500.00 12" SOLID LINE, WHITE EPOXY LF 45 $15.00 $675.00 24" SOLID STOP LINE (BAR), WHITE LF 15 $20.00 $300.00 EPOXY 2" RIGID STEEL CONDUIT LIN FT 115 $22.85 $2,627.75 3" RIGID STEEL CONDUIT LIN FT 42 $32.70 $1,373.40 LOOP DETECTOR 6'X10' EACH 3 $1,000.00 $3,000.00 INSTALL HANDHOLE EACH 2 $1,500.00 $3,000.00 TOPSOIL BORROW (CV) CY 1570 $12.00 $18,840.00 PARK SEEDING AC 0.7 $1,500.00 $1,050.00 MULCH MATERIAL, TYPE 1 TN 1.4 $200.00 $280.00 SODDING, LAWN TYPE SY 9400 $2.50 $23,500.00 STREET LIGHTING EACH 17 $4,000.00 $68,000.00 COMMON LABOR HR 10 $56.00 $560.00 BACK HOE WITH OPERATOR HR 10 $155.00 $1,550.00 DOZER WITH OPERATOR HR 10 $135.00 $1,350.00 FRONT END LOADER WITH HR 10 $115.00 $1,150.00 OPERATOR DUMP TRUCK WITH OPERATOR HR 10 $75.00 $750.00 SKID STEER (BOBCAT) WITH HR 10 $70.00 $700.00 OPERATOR PART1-STREETSUBTOTAL $953,883 + 1 0% Construction Contingencies $95,388 TOTAL PART 1 - STREET CONSTRUCTION COST $1,049,271 + 27% Engineering, Legal, Fiscal, Administration $283,303 TOTAL PART 1 - STREET COST $1,332,574 Hill Dee Street Utility Reconstruction Appendix Hill Dee Street Utility Reconstruction Appendix Item Units Qty Unit Price Total Price PART 3 - WATER MAIN MOBILIZATION LS 1 $1,600.00 $1,600.00 TEMPORARY WATER SERVICE EA 82 $360.00 $29,520.00 DEWATERING LS 1 $18,690.00 $18,690.00 REMOVE GATE VALVE AND BOX EA 5 $200.00 $1,000.00 REMOVE WATER MAIN LF 5810 $20.00 $116,200.00 REMOVE CURB STOP AND BOX EA 82 $25.00 $2,050.00 REMOVE HYDRANT EA 8 $300.00 $2,400.00 CONNECT TO EXISTING WATER EA 5 $750.00 $3,750.00 MAIN 4" DIP WATER MAIN, CLASS 52 LF 20 $30.00 $600.00 6" DIP WATER MAIN, CLASS 52 LF 1640 $21.00 $34,440.00 8" DIP WATER MAIN, CLASS 52 LF 4320 $25.00 $108,000.00 8" WATER MAIN DIRECTIONAL LF 210 $100.00 $21,000.00 DRILLED 6" GATE VALVE AND BOX EA 14 $900.00 $12,600.00 8" GATE VALVE AND BOX EA 13 $950.00 $12,350.00 4" PLUG EA 1 $75.00 $75.00 6" X4" TEE EA 1 $250.00 $250.00 6" X 6" TEE EA 4 $250.00 $1,000.00 8" X 6" TEE EA 7 $300.00 $2,100.00 8" X 8" TEE EA 5 $300.00 $1,500.00 INSTALL HYDRANT EA 11 $2,000.00 $22,000.00 8" 11.25 DEGREE BEND EA 11 $276.32 $3,039.52 8" 22.5 DEGREE BEND EA 9 $276.00 $2,484.00 8" X 6" REDUCER EA 6 $150.00 $900.00 PLUMBED SERVICE CONNECTION EA 26 $500.00 $13,000.00 CONNECT TO EXISTING WATER EA 82 $450.00 $36,900.00 SERVICE 1" TYPE "K" COPPER WATER LF 3060 $15.50 $47,430.00 SERVICE 1" CORPORATION STOP EA 82 $65.00 $5,330.00 1" CURB STOP AND BOX EA 82 $150.00 $12,300.00 INSULATION, 2" THICK SY 30 $20.00 $600.00 PART 3 - WATER MAIN SUBTOTAL $513,109 + 1 0% Construction Contingencies $51,311 TOTAL PART 3 - WATER MAIN CONSTRUCTION COST $564,419 + 27% Engineering, Legal, Fiscal, Administration $152,393 TOTAL PART 3 - WATER MAIN COST $716,813 Hill Dee Street Utility Reconstruction Appendix litem Units Qty Unit Price Total Price I PART 4 - STORM SEWER MOBILIZATION LS 1 $8,000.00 $8,000.00 REMOVE REINFORCED CONCRETE LF 278 $12.00 $3,336.00 PIPE (RCP) SALVAGE AND REINSTALL LF 96 $28.00 $2,688.00 CONCRETE PIPE REMOVE MANHOLE OR CATCH EA 3 $305.00 $915.00 BASIN 12" RCP STORM SEWER, CLASS 5 LF 10 $28.00 $280.00 15" RCP STORM SEWER, CLASS 5 LF 2337 $25.00 $58,425.00 18" RCP STORM SEWER, CLASS 5 LF 307 $27.00 $8,289.00 21" RCP STORM SEWER, CLASS 4 LF 436 $31.00 $13,516.00 24" RCP STORM SEWER, CLASS 3 LF 445 $35.00 $15,575.00 30" RCP STORM SEWER, CLASS 3 LF 321 $45.00 $14,445.00 33" RCP STORM SEWER, CLASS 3 LF 436 $50.00 $21,800.00 21" FLARED END SECTION, EA 1 $1,100.00 $1,100.00 INCLUDING TRASH GUARD 2' X 3' CATCH BASIN EA 15 $1,200.00 $18,000.00 4' DIAMETER STORM CBMH EA 23 $1,600.00 $36,800.00 4' DIAMETER STORM SEWER MH EA 1 $1,700.00 $1,700.00 5' DIAMETER STORM CBMH EA 6 $2,300.00 $13,800.00 5' DIAMETER STORM SEWER MH EA 1 $2,400.00 $2,400.00 CONNECT TO EXISTING CATCH EA 3 $700.00 $2,100.00 BASIN OR MANHOLE CONNECT TO EXISTING STORM EA 1 $900.00 $900.00 SEWER 4" PERFORATED PVC DRAIN TILE, LF 1000 $12.00 $12,000.00 SCHEDULE SDR 26 CONNECT DRAIN TILE TO EA 20 $100.00 $2,000.00 STRUCTURE CLASS III RIPRAP, PLACED AT CY 10 $70.00 $700.00 FLARED END SECTION PROTECTION OF CATCH BASIN, EA 2 $125.00 $250.00 NON-STREET PROTECTION OF CATCH BASIN IN EA 44 $400.00 $17,600.00 STREET SILT FENCE, HEAVY DUTY LF 300 $2.50 $750.00 PART 4 - STORM SEWER SUBTOTAL $257,369 + 1 0% Construction Contingencies $25,737 TOTAL PART 4 - STORM SEWER CONSTRUCTION COST $283,106 + 27% Engineering, Legal, Fiscal, Administration $76,439 TOTAL PART 4 - STORM SEWER COST $359,544 Hill Dee Street Utility Reconstruction Appendix lOb City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, Acting City Administrator t Lee M. Mann, P.E., Director of Public Works/City Engineer FROM: SUBJECT: 2006 Seal Coat Project Feasibility Report DATE: February 6,2006 INTRODUCTION Attached is the Feasibility Report for the 2006 Seal Coat project. The project consists of seal coating specified residential streets. DISCUSSION The 2006 Seal Coat project is the thirteenth project in the City's seal coat program established by the City of Farmington in 1994. The seal coat program is implemented in a seven-year cycle. The streets indicated in Figure 1 of the report and Attachment A are to be included in the seal coat program this year. The streets indicated in Figure 1 and Attachment A are to be included in the seal coat program this year. The streets in Meadow Creek 1st and 2nd Additions, Vermillion Grove 1st and 2nd Additions, Middle Creek Estates, 206th Street West between Pilot Knob and Cypress Drive and 9th Street between 213th Street and Pine Street are to be seal coated for the first time this year. The streets of Dakota County Estates 1 st Addition, Deer Meadows 1 st and 2nd Additions, Division Street between Elm Street and Walnut Street, 1st Street, 2nd Street between Maple Street and Walnut Street, 3rd Street between Ash Street and Walnut Street, 4th Street Between Maple Street and Walnut Street, Oak Street between Division Street and the railroad tracks, Spruce Street between Denmark Avenue and the railroad tracks, Walnut Street between Division Street and 1st Street, Walnut Street between 2nd Street and 5th Street, Locust Street west of 1st Street, Maple Street between the railroad tracks and 4th Street, Beech Street between 2nd Street and 3rd Street, the Rambling River parking lot, the ice arena parking lot and the fire station parking lot are scheduled to be seal coated this year. BUDGET IMPACT Several streets in the 2006 seal coat project area have been assessed seal coating costs through their respective development contracts. The property owners benefiting from the improvements to the remaining streets would be assessed for the project costs pursuant to Minnesota Statute 429 and the City's Special Assessment Policy. The remainder of the costs would be funded through the Road and Bridge Fund. It is recommended that the City of Farmington continue to partner with the City of Burnsville who administers a Joint Powers Agreement for seal, coating, traffic markings, aggregate screening, street sweeping and crack filling. Cities involved in the Joint Powers Agreement include the City's of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee and Mendota Heights. Cost information is included in the cost estimate section of this report that indicates the costs anticipated through the Joint Powers Agreement. The total estimated project cost for the 2006 Seal Coat project is approximately $180,430. The City's special assessment policy indicates a 50/50 cost sharing split between the City and benefiting properties for seal coat improvements. The estimated assessment based on the estimated project costs and the special assessment policy is $61.00 per residential equivalent unit. ACTION REQUESTED Adopt the attached resolution accepting the feasibility report, scheduling the public hearing for March 6, 2006 and authorizing preparation of plans and specifications. Respectfully Submitted, 'od YJ1 ~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file RESOLUTION NO. R -06 ACCEPTING FEASIBILITY REPORT, CALLING FOR A PUBLIC HEARING AND AUTHORIZING PREPARATION OF PLANS PROJECT 06-04, 2006 SEAL COAT PROJECT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 6th day of February 2006 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to the City Council's adoption of the 2006-2010 Capital Improvement Plan on December 19, 2005, the City Engineer has prepared a preliminary report with reference to the following improvements: Proi. No. 06-04 Description Seal Coating Location various - see Attachment A : and, WHEREAS, this report was accepted by the City Council on February 6, 2006: and, WHEREAS, the report provides information regarding whether the proposed project IS necessary, cost effective, and feasible. NOW, THEREFORE, BE IT RESOLVED by the City Council of Farmington, Minnesota that: I. The Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total construction cost of improvements of approximately $180,430. 2. A public hearing shall be held on such proposed improvements on the 6th day of March, 2006, in the Council Chambers at Farmington City Hall at 7:00 PM and the clerk shall give mailed and published notice of such hearing and improvements as required by law. 3. Lee M. Mann is hereby designated as the engineer for this improvement. He shall prepare plans for the making of such improvement. This resolution adopted by recorded vote of the Farmington City Council in open session on the 6th day of February, 2006. Mayor Attested to the day of , 2006. Interim City Administrator SEAL Attachment A Streets Dakota County Estates 1't Addition 180th Street west Upper 182nd Street West Empire Trail Emerald Trail 180th Court Embers Avenue Embers Avenue E1y Avenue Deer Meadows 1't and 2nd Additions 180th Street Eventide Way Exter Court Exter Place Everglade Court Meadow Creek 1't and 2nd Additions 187th Street 187th Street Court 189th Street 190th Street Dylan Drive Dupont Way Dunbury Avenue Vermillion Grove 1st and 2nd Additions 197th Street 198th Street English Avenue Emerson Court Emerson Circle Emperor Court English Court 206th Street Middle Creek Estates Dyers Pass Location Pilot Knob to Ellice Lane Pilot Knob to Ellice Lane 180th Street West to Embers Avenue 180th Street West to the east phase line of Dakota County Estates 151 Addition All North of 180th Street West Emerald Trail to the south phase line of Dakota County Estates 151 Addition All West of Pilot Knob All All All All Dunbury Avenue to the west phase line of Meadow Creek 2nd Addition All Dunbury Avenue to the west phase line of Meadow Creek 151 Addition Dunbury Avenue to 189th Street 189th Street to the north phase line of Meadow Creek 2nd Addition All South phase line of Meadow Creek 151 Addition to the north phase line of Meadow Creek 2nd Addition Pilot Knob to English Avenue English Avenue to Akin Road 19Sth Street to south phase line of Vermillion Grove 151 Addition All All All All Pilot Knob to Cypress Drive All Streets Location Downtown Oak Street Spruce Street Walnut Street Walnut Street Locust Street Maple Street Beech Street Division Street 1 st Street 1 st Street 2nd Street 3rd Street 4th Street Division Street to railroad tracks Denmark Avenue to railroad tracks Division Street to 1 st Street 2nd Street to 5th Street West of 1 st Street Railroad tracks to 4th Street 2nd Street to 3rd Street Elm Street to Walnut Street North of Elm Street Elm Street to Ash Street Maple Street to Walnut Street Ash Street to Walnut Street Maple Street to Walnut Street 9th Street 2 13th Street to Pine Street Ice Arena Parking Lot Fire Station Parking Lot Rambling River Parking Lot All All All FEASIBiliTY REPORT FOR PROJECT NO. 06-04 2006 SEAL COAT PROJECT Prepared by: fYJR-1~--L' David R. Sanocki, P.E., Engineering Division I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly registered professional engineer under the laws of the State of Minnesota. ~/11~ Lee M. Mann, P.E., City Engineer Date: February 6,2006 Reg. No.: 24541 City of Farmington, Minnesota Engineering Division (651) 463-1600 325 Oak Street 1 Table of Contents Introduction.................................................................................................................... ................. 3 Discussion......................................................... .............................................................................. 3 Cost Estimate .............................................................................................................................. ... 4 Proj ect Financing............................................................................................................................ 5 Conclusions And Recommendations.............................................................................................. 6 Attachment A ..................................................................... ............................................................. 7 Figure 1 - 2006 Seal Coat Areas Figure 2 - Seven Year Cycle Seal Coat Program 2 Introduction This report has been prepared to determine the feasibility of seal coating City streets as planned during 2006. See Figure 1 for the areas to be seal coated in 2006 and Attachment A for a list of the individual streets to be included in this area. The annual seal coating program, initiated by Farmington in 1994, is implemented in a seven year cycle in which assigned areas are seal coated each year (See Figure 2). The City requires new streets to be seal coated approximately two to three years after the final bituminous wear surface has been placed on the street. After the first seal coat application, streets are typically seal coated every seven years. New streets within developments will continue to be incorporated into the plan as they are added to the City's street system. The purpose of seal coating is to improve the quality and extend the life of the City streets. Seal coating delays the need for costly street reconstruction or other corrective work for which a portion ofthe costs are assessed to the adjacent property owners. The streets indicated in Figure 1 and Attachment A are to be included in the seal coat program this year. The streets in Meadow Creek 18t and 2nd Additions, Vermillion Grove 18t and 2nd Additions, Middle Creek Estates, 206th Street West between Pilot Knob and Cypress Drive and 9th Street between 213th Street and Pine Street are to be seal coated for the first time this year. The streets of Dakota County Estates 18t Addition, Deer Meadows 18t and 2nd Additions, Division Street between Elm Street and Walnut Street, 18t Street, 2nd Street between Maple Street and Walnut Street, 3rd Street between Ash Street and Walnut Street, 4th Street Between Maple Street and Walnut Street, Oak Street between Division Street and the railroad tracks, Spruce Street between Denmark Avenue and the railroad tracks, Walnut Street between Division Street and 18t Street, Walnut Street between 2nd Street and 5th Street, Locust Street west of 18t Street, Maple Street between the railroad tracks and 4th Street, Beech Street between 2nd Street and 3rd Street, the Rambling River parking lot, the ice arena parking lot and the fire station parking lot are scheduled to be seal coated this year. Discussion Prior to 2004, fine seal coat aggregate (F A-2 Modified Aggregate) had been used in the cul-de- sac areas and larger aggregate (FA-2 Aggregate) had been used on all remaining areas. Fine aggregate, which tends to bind to the road surface better than larger aggregate, typically costs up to three times as much as the larger aggregate. Since the fine aggregate had been significantly more costly than the larger aggregate, it was only used in the cul-de-sac areas. Since 2004, the City has participated in a Joint Powers Agreement with the City's of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee and Mendota Heights to complete Farmington's seal coat project. In 2004 and 2005, the quantities of the fine aggregate (FA-2 Modified) combined from all the Joint Powers Agreement City's far outweighed the larger aggregate (FA-2 Aggregate) and thus resulted in similar unit costs per aggregate. Under the Joint Powers Agreement in 2005, all streets in the Seal Coat project were seal coated with the fine aggregate (FA-2 Modified Aggregate), thus providing the City with a better overall product. 3 Cost Estimate Cost estimates have been prepared for the improvements described in this report. The estimates for the work are based on anticipated unit prices for the 2006 construction season. The cost estimates presented below include a ten-percent contingency and twenty-seven percent allowance for engineering, legal and administrative costs. Item Unit Est. Qty Estimated Unit Price Total FA-2 Modified Aggregate in Place SY 198,700 $0.65 $129.155 $129,155 Estimated Construction Cost 10% Contingencies $ 12.916 Total estimated Construction Cost $142,071 * 27% Engineering, Legal, Administration $ 38.359 Total estimated Project Cost $180,430 * A percentage of the actual construction cost is paid to the City ofBumsville for legal and administrative cost on a sliding scale basis as follows: $ 0 to $50,000 2.0% $ 50,000 to $100,000 - 1.5% Over $100,000 1.0% 4 Project Financing The City's Assessment Policy states that Seal Coating shall be assessed at a 50% rate. Based on the project costs identified in this report, the estimated assessment rates for the project, calculated with a 50/50 split, would be $61.00 per unit. The final assessment amount in 2005 based on the final project costs was $61.95 per unit. Meadow Creek 1 st and 2nd Additions, Vermillion Grove 1 st and 2nd Additions, Middle Creek Estates and 206th Street West between Pilot Knob and Cypress Drive are to be seal coated this year and have already collected funds to cover initial seal coating costs through their respective development contracts. Properties in Dakota County Estates 1 st Addition, Deer Meadows 1 st and 2nd Additions, Division Street between Elm Street and Walnut Street, 1st Street, 2nd Street between Maple Street and Walnut Street, 3rd Street between Ash Street and Walnut Street, 4th Street Between Maple Street and Walnut Street, Oak Street between Division Street and 2nd Street, Spruce Street between Denmark Avenue and 2nd Street, Walnut Street west of 5th Street, Locust Street west of 1 st Street, Maple between 1 st Street and 4th Street, Beech Street between 2nd Street and 3rd Street, the Rambling River parking lot, the ice arena parking lot and the fire station parking lot will be assessed for their portion of the costs. Estimated Proiect Costs Assessment based on a rate of $61.00/unit Road and Bridge Fund contribution $ 90,215.00 $ 90,215.00 Total Estimated Project Cost $180,430.00 5 Conclusions And Recommendations The proposed improvements described in this report are feasible from an engineering standpoint and are in accordance with the City's Seal Coating Program. The project is necessary to continue the City's program for street maintenance. The feasibility of the project as a whole is subject to the financial review. The improvements proposed are cost effective based on proven methods for seal coat improvements. Based on the information contained in this report, it is recommended that: 1. The City of Farmington accept this report as a guide for the seal coating improvements in the project area and authorize the preparation of plans for the project; 2. The City participate in the Joint Powers Agreement currently being administered by the City of Bumsville; 3. The City conduct a legal and financial review of the proposed project prior to the public hearing; 4. A Public Hearing be held as required by Minnesota Statue 429. The property owners adjacent to the roadway should be notified for hearing purposes; 5. A neighborhood meeting be scheduled with the affected property owners; 6. The following tentative schedule be implemented for the project: Schedule Based on Joint Powers Aareement Accept Preliminary Report, Authorize Preparation of Plans, February 6,2006 Schedule the Public Hearing Receive Bids Through Joint Powers Agreement February 24,2006 Hold Neighborhood Meeting Week of February 27,2006 Hold Public Hearing and Order Project March 6, 2006 Start Construction July 5, 2006 Complete Construction August 31, 2006 Hold Assessment Hearing September, 2006 6 Attachment A Streets Dakota County Estates rt Addition l80th Street west Upper l82nd Street West Empire Trail Emerald Trail l80th Court Embers Avenue Embers Avenue Ely Avenue Deer Meadows rt and 2nd Additions l80th Street Eventide Way Exter Court Exter Place Everglade Court Meadow Creek rt and 2nd Additions 187th Street l87th Street Court l89th Street 190th Street Dylan Drive Dupont Way Dunbury Avenue Vermillion Grove pt and 2nd Additions 197th Street 198th Street English Avenue Emerson Court Emerson Circle Emperor Court English Court 206th Street Middle Creek Estates Location Pilot Knob to Ellice Lane Pilot Knob to Ellice Lane l80th Street West to Embers Avenue l80th Street West to the east phase line of Dakota County Estates 1 sl Addition All North of l80th Street West Emerald Trail to the south phase line of Dakota County Estates 1 sl Addition All West of Pilot Knob All All All All Dunbury Avenue to the west phase line of Meadow Creek 2nd Addition All Dunbury Avenue to the west phase line of Meadow Creek 1 sl Addition Dunbury Avenue to l89th Street l89th Street to the north phase line of Meadow Creek 2nd Addition All South phase line of Meadow Creek 1 sl Addition to the north phase line of Meadow Creek 2nd Addition Pilot Knob to English Avenue English Avenue to Akin Road 19Sth Street to south phase line of Vermillion Grove 1 st Addition All All All All Pilot Knob to Cypress Drive 7 Streets Dyers Pass Downtown Oak Street Spruce Street Walnut Street Walnut Street Locust Street Maple Street Beech Street Division Street 151 Street 151 Street 2nd Street 3rd Street 4th Street 9th Street Ice Arena Parking Lot Fire Station Parking Lot Rambling River Parking Lot Location All Division Street to railroad tracks Denmark Avenue to railroad tracks Division Street to l51 Street 2nd Street to 5th Street West of l51 Street Railroad tracks to 4th Street 2nd Street to 3rd Street Elm Street to Walnut Street North of Elm Street Elm Street to Ash Street Maple Street to Walnut Street Ash Street to Walnut Street Maple Street to Walnut Street 213th Street to Pine Street All All All 8 2006 SEAL COAT AREAS --:---- , CITVOrrAII'M1Nc,Il:.. L __ ___ _ _ _ __ _ _ _ _ _ _ __ __ __ _ _ _ ___ __ _ __ _ __ ___ __ __ ____ ___ ____ __ _ ____ _ _ _ ___ r(...r~A I(JVNSIIIP z ~ ~" -. ~ ,. ~~ "." ~"' ;2j :~ :~ ," ~~ ," ," FIGURE I PARKING LOTS & ALLEYS 1. 2006-RAMBLlNG RIVER - BALLFIELDS 2. 2006-ICE ARENA 3. 2006-FIRE STATION 4. 2001-ALLEY SO. OF 51. MICHAELS PLACE 5 200B-SECONO STREET PARKING LOT 6. 200B-ALLEY NO. OF FGTN. LUTHERAN 1. 2010-SWIMMING POOL B. 2011-RAMBLlNG RIVER - PINE & ELM ST 9. 2012-ALLEY SO. OF POST OFFICE 10. 2012-ALLEY SO OF NEW LIBRARY 11. 2012- ALLEY NO. OF VFW CSAH 50 , ~r--------------_.J Iii to:&, f::~ u'----hnl r------.J , n CAHl[ 1100<: IUIoIN$H!P . - I - 1-1 l I I ,'- 1 #", I .. : JI~I I \ v I~I: '......:"11.J _' r f-J. I I 500 o 1000 200[' 3000 seA t 7 YEAR CYCLE SEAL COAT PROGRAM ~"" -. - M ~'" ,_n ~m ;2J INDEX AREA 6 2006 AREA 7 - 2007 AREA 1 - 2008 AREA 2 2009 AREA -3 - 2010 AREA 4 - 2011 AREA 5 - 2012 ~ PARKING LOTS & ALLEYS 1 2006-RAMALlNG RIVER - AALLFIELDS 2. 2006-ICE ARENA 3. 2006-FIRE STA liON 4. 2007-ALLEY SO. OF ST. MICHAELS PLACE 5. 2008-SECOND STREET PARKING LOT 6. 2008-ALLEY NO. OF FGTN. LUTHERAN 7. 2010-SWIMMING POOL 8. 2011-RAMBLlNG RIVER - PINE & ELM ST 9. 2012-ALLEY SO. OF POST OFFICE 10. 2012-ALLEY SO OF NEW LIBRARY 11. 2012-ALLEY NO. OF VFW \HCJ' I ~::;J~m\1 ~,~c:r, , :: ! I " , i,,"'llp^'1 :~ !~ ,0 is n g! ~ , ....----------., -:----- CSAH so ~,JDl I ~,ol C-- 6 . ! q ~!~__---h---h--_ !:~ ~:ii' 5~_______, r------.J , ClTVQfrAl'M1NGlllN ~ - - -- - ------ - -- - - - - --- - -- --- - - - --- -- - --- - - - -- -- -- -- -- - - -- - ---- - - - --- [UR[~A TDIoINSHI? FIGURE 2 \ , , I I TV I I :-, F , ~ I r- L \ ~ ~111'\1~., T ~ t ~ I I "--' JlJr uCJCJ 2000 3000 'JC ALF ) / e::L City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmember}~ Acting City Administrator 'V: Daniel M. Siebenaler, Police Chief FROM: SUBJECT: Liquor Law Violation, Presumed Penalties DATE: February 6,2006 INTRODUCTION The City Council has requested the City Attorney and the Police Chief to prepare a matrix of presumed penalties for violations of liquor laws by licensed liquor retailers in the city. A preliminary draft of the matrix was presented at the January 17, 2006 City Council meeting where additional direction was provided to staff. DISCUSSION The City Attorney and the Police Chief have prepared a recommended violation matrix as presented in the attached draft ordinance. As requested by Council, the matrix combines both financial and suspension penalties at each level of violation. In addition the matrix includes time parameters in which violations occur. These timelines are intended to reflect violations within a specific number of years regardless of the number of actual compliance checks initiated during those same years. The matrix is not intended to address all possible combinations of numbers of violations and years. For example, 2nd violation in 1 year or as is the case of B&B Pizza, 3rd consecutive violation in 4 years. In these cases penalties are left to the determination of the City Council. Council has the authority to deviate from proscribed penalties if it finds "Substantial Reasons" to do so. An example of a "substantial reason" to deviate downward from matrix guidelines may include (but are not limited to) licensee initiated employee training, self initiated compliance checks, strict policy implementation, etc. Alternately, an example of a reason to deviate upwardly may include blatant disregard for regulations, failure to train employees (negligence) or multiple violations in a relatively short period oftime. As discussed by the City Attorney, penalties for liquor license violations may be up to a $2,000 civil fine and / or a 60 day suspension, or some combination of fine and suspension. Ultimately Council has the right to revoke a liquor license. It is staff opinion that the penalties recommended represent a minimum standard for effective penalties. It has been staff experience that fines alone have little or no impact on violations. It is only when fines and suspensions are combined that the over-all penalty becomes a deterrent to violation. As directed by Council, a draft of this matrix has been forwarded to each of the licensed liquor retailers in the City of Farmington in order to provide them the opportunity to provide feedback. ACTION REQUESTED Review and discuss the proposed ordinance. Adopt the ordinance as presented or provide direction and return to staff for further amendment. Respectfully submitted, ./ /'\ Daniel M. Siebenaler Chief of Police CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING TITLE 3, BUSINESS REGULATIONS, CHAPTER 12, ON-SALE LIQUOR, SALE OF, OF THE FARMINGTON CITY CODE, ADOPTING PRESUMPTIVE CIVIL PENALTIES FOR LICENSEES THAT VIOLATE STATE LAWS OR CITY ORDINANCES THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY ORDAINS AS FOLLOWS: SECTION I: Title 3, Chapter 12, is amended by adding a new section 15 to read as follows: 3-12-15: PRESUMPTIVE CIVIL PENALTIES: A. Purpose: The purpose of this section is to establish a standard by which the city council determines the amount of civil fines and length of license suspensions and the propriety of revocations, and shall apply to all premises licensed under this Title or state law authorizing liquor licenses. These penalties are presumed to be appropriate. The council may deviate from the presumptive penalty where the council finds that there exist substantial reasons making it appropriate to deviate, such as, but not limited to, a licensee's efforts in combination with the state or city to prevent the sale of alcohol to minors. When deviating from these standards, the council will provide written findings that support the penalty selected. B. Presumed Penalties For Violations: The presumed penalties for violations are as follows (unless specified, numbers below indicate a combination of civil fine AND consecutive days' suspension): Type Of Violation 1st Violation 2nd Violation Within 2 years nla 3rd Violation Within 3 years nla 4th Violation Within 4 years nla 1. Commission of a felony related to the licensed activity. 2. Sale of alcoholic beverages while license is under suspension. 3. Sale of alcoholic beverages to underage person: Revocation Revocation nla nla nla 122810 1 - on sale intoxicating liquor $250/3 $500 / 7 $1,000/21 Revocation - on sale beer and wine $250 / 3 $500/ 7 $1,000/21 Revocation - off sale beer and wine $250 / 3 $500/ 7 $1,000/21 Revocation 4. Sale of alcoholic beverages to $250 / 3 $500 / 7 $1,000/21 Revocation obviously intoxicated person. 5. After hours sale of alcoholic $250 / 3 $500 / 7 $1,000/21 Revocation beverages. 6. After hours display or 2 4 12 Revocation consumption of alcoholic beverages. 7. Refusal to allow government 5 15 Revocation nla inspectors or police admission to inspect premises. 8. illegal gambling on premises. 3 7 21 Revocation 9. Failure to take reasonable steps 2 4 12 Revocation to stop person from leaving premises with alcoholic beverages. 10. Sale of intoxicating liquor $500 / 5 $1,000/21 Revocation where only licensed for 3.2 percent malt liquor. The penalty for violations without a presumptive penalty shall be determined by the city council. C. Multiple Violations: At a licensee's first appearance before the council, the council must act upon all of the violations that have been alleged in the notice sent to the licensee. The council in that case must consider the presumptive penalty for each violation under the first appearance column in subsection B of this section. The occurrence of multiple violations is grounds for deviation from the presumed penalties in the council's discretion. D. Subsequent Violations: Violations occurring after the notice of hearing has been mailed, but prior to the hearing, must be treated as a separate violation and dealt with as a second appearance before the council, unless the city administrator and licensee agree in writing to add the violation to the first appearance. The same procedure applies to the second, third, or fourth appearance before the council. E. Subsequent Appearances: Upon a second, third, or fourth appearance before the council by the same licensee, the council must impose the presumptive penalty for the violation or violations giving rise to the subsequent appearance without regard to the particular violation or violations that were the subject ofthe first or prior appearance. However, the council may consider the amount of time elapsed between appearances as a basis for deviating from the presumptive penalty imposed by this section. 122810 2 F. Computation Of Violations: Multiple violations are computed by checking the time period of the three (3) years immediately prior to the date ofthe most current violation, and a licensee will be determined to be the same as a previous licensee if any person involved with the license for a previous violation continues to own any interest in the premises or business when the subsequent violation occurs. G. Other Penalties: Nothing in this section shall restrict or limit the authority of the council to suspend up to sixty (60) days, revoke the license, impose a civil fee not to exceed two thousand dollars ($2,000.00), to impose conditions, or take any other action in accordance with law; provided, that the license holder has been afforded an opportunity for a hearing in the manner provided in this chapter. SECTION II: After adoption, signing and attestation, this ordinance shall be published one time in the official publication of the City and shall be in effect on and after the day following such publication. CITY OF FARMINGTON Kevan A. Soderberg, Mayor Attest: Robin Roland, Acting City Administrator SEAL Approved as to form the _ day of , 2006. City Attorney Published in the Farmington Independent the _ day of ,2006. 122810 3 //6 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, Acting City Administrator ~ FROM: Lee Smick, AICP City Planner SUBJECT: Consider Tree Preservation Standards DATE: February 6,2006 INTRODUCTION The proposed Tree Preservation Ordinance was reviewed by the City Council at its January 17, 2006 meeting. Council Members suggested that the proposed ordinance be discussed when all members are present at the February 6,2006 meeting. Update for February 6. 2006 Meetin2: During the January 17th City Council meeting, questions were asked about the City's tree replacement requirements when trees are removed by developers within a project. At present, the only tree replacement requirement in the City Code is in the Landscape Ordinance under Section 10-6-10 (L) captioned "Tree Replacement in Construction Zones". This code (Figure 2) requires that trees identified by the developer in a protection zone should be replaced if they die within a period of 18 months. This insures that protected trees that die because of construction activities will be replaced. The replacement ratio for construction zone trees is a ratio of 1: 1 with a replacement tree diameter of 2 inches. The Landscape Ordinance currently requires the developer to install trees on City boulevards at 1 tree for every 40 linear feet, and if warranted, for parking lots when installed and/or buffer areas when incompatible land uses abut one another. These trees are required to be installed at 2 inches in diameter. Although such boulevard and screening trees help offset the impact of trees that are lost during site grading, they are not technically counted as "replacement trees" unless they are installed in an area that the developer had identified (in advance) as a protection zone. If any trees are damaged or die within the protection zone during construction and within 18 months thereafter, then the boulevard trees could be counted as replacement trees. For example, in projects such as Charleswood Crossing, (see attached plan), the trees installed by the developer within the boulevard were not technically considered "replacement trees" for the trees lost in the red zones on the plan, since the developer did not specify a protection zone on the plan. This is an example of an instance where a developer could have designed a project that embraced the existing trees surrounding future house pads, such as in the cul-de-sac on the south side of the project. If the current tree preservation ordinance required a tree removal threshold rather than "retaining, as far as practicable, a substantial tree cover", additional trees may have been retained in the red zones through the building practice of "custom grading" each house pad rather than removing all trees inside the grading limits proposed by the developer. Incidentally, the current tree preservation ordinance does give credit to a developer who saves existing trees (at 4 inches in diameter for deciduous trees and 5 vertical feet or more in height for coniferous trees). The credited tree that meets the before-mentioned requirements would be substituted for a required boulevard or buffer tree, possibly reducing the number of trees to be installed by the developer. In summary, a more proactive Tree Preservation Ordinance would require the developer to locate and protect significant trees up front, at the planning stage level in the development process, thereby insuring that significant trees or stands of significant trees were protected. Any tree that died within the protected zone within an 18 month period would then be replaced through the construction zone tree replacement ordinance. Information Previously Provided for January 17. 2006 Meetine:: The current tree preservation ordinance (Exhibit A) was prepared by Hoisington Koegler Group, Inc. and was approved on February 19,2002. This ordinance was put into place at the request of the City Council, after a number of trees were removed from the Vermillion Grove development. The current ordinance could be considered somewhat "lenient" with regard to the preservation of trees. It includes only very general guidance, such as "demonstrate that there are no feasible or prudent alternatives to the cutting of trees on the site" for example. This language was utilized during the planning stages of the Charleswood Crossing project in order to retain as many trees as possible in the development; however, as indicated by Exhibit B, the large number of trees lost clarifies the need for enhanced tree preservation standards and related protective measures. During the past few months, the Planning Division has researched a number of surrounding communities' tree preservation ordinances. These communities included: Chanhassen, Shorewood, Lakeville, Eagan, Burnsville, Maple Grove, Eden Prairie, Inver Grove Heights, and Oakdale. During the research it became apparent that there are many different approaches to the creation of a tree preservation ordinance, as indicated by the attached matrix (Exhibit C). While reviewing the ordinances, it became apparent that any given City's philosophy could be determined by the answer to this question regarding tree preservation: "What type of action or activity should be regulated by a tree preservation ordinance?" The answer to this question indicates the intended scope of the ordinance. It sets the tone and determines how much regulation the community desires to assert over the protection and/or preservation of its forest resources. City staff and the Planning Commission desire the City Council's input and guidance with regard to two critical, threshold-level policy decisions that will establish the parameters for a new [revised] tree preservation ordinance. The two issues in question are as follows: Issue #1 (Coverage) Should the revised tree preservation ordinance A) be limited to new residential, commercial, public, institutional, and industrial projects only, OR B) be drafted in a manner that covers the projects listed above and also all existing, developed, privately-owned residential properties? "Option A" projects would include the platting of subdivisions, site grading, commercial and industrial projects, non-residential projects in residential zones, and site improvements on public property. "Option B" would additionally require a homeowner to apply for a permit to remove a tree from the homeowner's property, unless there was an applicable exemption or exception. Issue # 2 (Triggering Mechanism) Should the protective provisions of the revised tree preservation ordinance be triggered by A) the submission of any new development-related plan or application, OR B) a property owner's or developer's desire or intention to remove any tree(s) identified by a previously-conducted tree inventory or protected by a related overlay zone? "Option A" submittals could include sketch plans, site plans, building permit applications for commercial and industrial projects, plans for non-residential projects in residential zones, or applications for rezoning or for Comprehensive Plan Amendments. The tree inventory envisioned under "Option B" would identify existing trees in the City and specify areas of priority for preservation of tree resources. The inventory could include the identification and location of the types of vegetation (i.e., cover types) which occur in the community; locate the particularly large and/or historic trees; and profile existing trees including species and size distributions to determine preservation priorities. An inventory-related map could identify areas likely to be adversely affected by development activities, before any such activity occurs. An "overlay zone" could be created to (a) prohibit the removal of trees until such time as a tree inventory could be completed and/or (b) protect specific forested areas after the completion of the inventory. The tree inventory could be prepared by staff utilizing the City's GIS system and aerial photos. Staff could also utilize the knowledge of long-time staff and residents to determine the locations of expansive stands of trees and/or historic trees. Planning Division Research The attached matrix and figures (Exhibit C) summarize a portion of the research that has recently been conducted by the Planning Division regarding this topic. These items have been attached for informational purposes only. Weare not proposing or requesting that the City Council discuss them at Monday night's meeting. They are being provided at this time primarily to illustrate the potential complexity of some of the operational details of a more rigorous tree preservation ordinance. The Council's comments on the two major policy decisions addressed above will enable City staff to refine such details for further discussion with the Planning Commission, after which this topic will once again be placed on the City Council's agenda for additional consideration and comment. ACTION REQUESTED 1. Provide comments and direction to City staff regarding the two major policy issues addressed in this memo. 2. Direct staff to discuss proposed revisions to the current tree preservation ordinance with the Planning Commission at its meeting on February 14,2006. 3. Provide the City Council with an update on the revision process for the tree preservation ordinance at its meeting on February 21,2006. fZ~ Lee Smick, AICP City Planner 10-6-11: TREE PRESERVATION: Exhibit A (A) Intent: It is the intent of the city of Farmington to preserve wooded areas throughout the city and with respect to future site development, to retain, as far as practicable, substantial existing tree cover. (B) Credit For Existing Trees: Credit for the retention of existing trees which are of acceptable species, size and location may be given to satisfy the minimum number requirements set forth in this chapter. (C) Wooded Area Restrictions: The following restrictions shall apply to all development occurring in wooded areas: 1. Structures shall be located in such a manner that the maximum number of trees shall be preserved. 2. Prior to granting of a final plat, development plan, or building permit, it shall be the duty of the person seeking the permit to demonstrate that there are no feasible or prudent alternatives to the cutting of trees on the site. 3. Forestation, reforestation or landscaping shall utilize a variety of tree species as identified in this chapter. 4. Development including grading and contouring shall take place in such a manner that the root zone aeration stability of existing trees shall not be affected. Trees to be preserved shall be staked as provided in this chapter. Notwithstanding the above, the removal of trees seriously damaged by storms, or other natural causes, shall not be prohibited. 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CD fI) < CD Q) =E !:!:o go. OS' ....1O 9:Q) :J :J Q)00 5 S' CDQ. , C 0. CD S' "0 .... o -0 o fI) CD 0. -l CD CD .,,0 aa. < -. _. ::l UI III -, ::l o n ::l CD ~,.., ~ Ci! .....('1) ~ ~ c::lo('l) 'en ~('I) ~ ~ ~ a ~ g' ~o 0 Na oS' ~~ ('I) ~ en ('I) 8 ::r' m x " Dr ::l III - o' ::l o ... ." a < (ij. o. ::l ." o - CD ::l - i o " - o. ::l UI :::tI CD n o 3 3 CD ::l C. III - o. ::l t'!'.l ~ l:l" .... C" .... '"" n 10-6-11: TREE PRESERVATION: Fig. 1 (A) Intent: It is the intent of the city of Farmington to preserve wooded areas throughout the city and with respect to future site development, to retain, as far as practicable, substantial existing tree cover. (8) Credit For Existing Trees: Credit for the retention of existing trees which are of acceptable species, size and location may be given to satisfy the minimum number requirements set forth in this chapter. (C) Wooded Area Restrictions: The following restrictions shall apply to all development occurring in wooded areas: 1. Structures shall be located in such a manner that the maximum number of trees shall be preserved. 2. Prior to granting of a final plat, development plan, or building permit, it shall be the duty of the person seeking the permit to demonstrate that there are no feasible or prudent alternatives to the cutting of trees on the site. 3. Forestation, reforestation or landscaping shall utilize a variety of tree species as identified in this chapter. 4. Development including grading and contouring shall take place in such a manner that the root zone aeration stability of existing trees shall not be affected. Trees to be preserved shall be staked as provided in this chapter. Notwithstanding the above, the removal of trees seriously damaged by storms, or other natural causes, shall not be prohibited. (Ord. 002-469, 2-19-2002) 10-6-10: LANDSCAPING: Fig. 2 (L)Tree Protection In Construction Zones: 1. Specifications: Existing trees and vegetation that are to be saved shall be protected from all construction activities, including earthwork operations, movement and storage of equipment, and materials and dumping of toxic materials. A minimum protection zone shall be established by the installation of temporary fencing around existing vegetation to be preserved, placing the fencing no closer to the trees than their drip lines, and this information shown and noted on the plans. Protective fencing shall be maintained throughout the construction period. Alternative protection measures may be approved by the zoning officer. Construction details which indicate special techniques that will be employed to save trees are required for all existing trees for which credit is desired. Existing trees will be counted as fulfilling the landscaping requirements of this section. Trees counted shall be all existing deciduous trees with a trunk size of four inches (4") or larger, measured at four and one- half feet (4 1/2') above the ground and all existing evergreen trees measuring five (5) vertical feet or more in height. 2. Replacement: If any of the trees required to be retained or trees planted as part of the landscaping plan should die within a period of eighteen (18) months after completion of the activities associated with construction of the site, the owner of the property must replace the trees within six (6) months at a ratio of one to one (1:1) with an approved tree having a minimum diameter of two inches (2") measured at a point six inches (6") above the natural grade. Shrubbery or other plantings which die within eighteen (18) months of completion of the activities shall be replaced in kind within six (6) months. Fig. 3 Tree Removal Threshold Options OPTION 1 Column I Zoning District 1. A 2. E-l and E-2 3. R-1A, RI-B, R-IC and R-2 4. R-3A, R-3B, R-3C and R-3D 5. B-1, B-2, and P 6. B-3, B-4, 1-1 and 1-2 Column II Threshold 25% 25% 30% 40% 50% 60% OPTION 2 Tree removal allowance. Specimen tree, significant tree and significant woodland removal shall be in accordance with the city-approved tree preservation plan and in no case shall the amount of removal exceed the following percentages: (a) Single lot development. (1) Single-unit residential, 20 percent. (2) Commercial and multiunit residential, 30 percent. (b) Multi-lot development. (1) Single-phase development process. (aa) Single unit residential, 40 percent. (bb) Commercial and multiunit residential, 47.5 percent. (2) Two-phase development. (aa) Initial site development, 25 percent. (bb) Individual lot development. a. Single unit residential, 20 percent. b. Commercial or multi-unit residential, 30 percent 2. Exception. When practical difficulties or practical hardships result from strict compliance with the provisions ofthe paragraph, the city may permit significant tree, specimen tree, and significant woodland removal in excess of the allowable limits. In the event such exception is granted, a reforestation plan or a cash mitigation will be implemented. The city shall determine which form of mitigation shall be utilized. OPTION 3 Tree preservation standards A. Existing trees must be preserved. The total tree diameter on site is the total diameter of all trees on the site, minus the diameter of trees that are listed in Section 33.630.030, Exempt from these Regulations. The applicant must choose one ofthe following options. Significant trees are listed in Table 630-1: 1. Option 1: Preserve at least 35% of total tree diameter on the site; 2. Option 2: Preserve at least 50% of the significant trees on the site and at least 30 % ofthe total tree diameter on the site; 3. Option 3: Preserve at least 75% ofthe significant trees on the site and at least 25% ofthe total tree diameter on the site; 4. Option 4: Preserve all of the significant trees on the site and at least 20 percent of the total tree diameter on the site; or 5. Option 5: Ifthe site is larger than one acre, preserve at least 35% ofthe total tree canopy area on the site. Fig. 4 Tree Reulacement Outions OPTION 1 Tree Removed (diameter) Replaced Tree Requirement (diameter) 8" deciduous 12" deciduous 6' coniferous 12' coniferous 2 - 3" deciduous or 2 - 6' coniferous 3 - 3" deciduous or 3 - 6' coniferous 1 - 6' coniferous 2 - 6' coniferous OPTION 2 Base Line Canopy Coverage per acre - The canopy coverage existing at time development application is submitted. CommerciallIndustriallInstitutional 28% High Density Residential 35% Medium Density Residential 40% Low Density Residential 55% Large Lot Development 68% If base line canopy coverage is not met at time of application, developer needs to plant trees to meet above percentages. One tree = 1,089 sf. Trees installed at 2 ~ inch caliper. No less than 20% of trees shall be conifers. Conifers installed at 6 feet in height with average conifers planted at 7 feet in height. OPTION 3 1. Tree Replacement Provisions A. Schedule Size of Tree Damaged or Destroyed Number of Replacement Trees Category Category Category A B C Coniferous, 12 to 24 feet high 1 2 4 Coniferous, 24 feet or higher 2 4 8 Hardwood Deciduous, 6 to 20 inches 1 2 4 diameter Hardwood Deciduous, 21 to 30 inches 2 4 8 diameter Softwood Deciduous, 20 to 30 inches 1 2 4 diameter Softwood Deciduous, greater than 30 inches 2 4 8 diameter B. Significant Woodland Replacement. Where replacement of a significant woodland is required, the Applicant shall be responsible for furnishing and installing one (1) Category A replacement tree or two (2) Category B replacement trees or four (4) Category C replacement trees for every 125 square feet of significant woodland damaged or destroyed, or any increment thereof. C. Size of Replacement Trees. 1) Category A trees shall be no less than the following sizes: a) Deciduous trees, not less than four (4) caliper inches. b) Coniferous trees, not less than twelve (12) feet in height. 2) Category B trees shall be no less than the following sizes: a) Deciduous trees, not less than two and one-half (2 Y2) caliper inches. b) Coniferous trees, not less than six (6) feet in height. 3) Category C trees shall be no less than the following sizes: a) Deciduous trees, not less than one and one-half (1 Y2) caliper inches. b) Coniferous trees, not less than four (4) feet in height. D. Species Requirement. Where ten (10) or more replacement trees are required, not more than fifty (50) percent ofthe replacement trees shall be ofthe same species of tree without the approval of the City. 2L~-i ,.;; Fig. 5 AppealsNiolations 10-3-4: APPEALS: An appeal from a ruling ofthe zoning officer may be taken by the property owner or agent within thirty (30) days after the order utilizing the following procedure: (A) The property owner or agent shall file with the zoning officer a notice of appeal stating the specific grounds upon which the appeal is made. (B) The zoning officer shall transmit the appeal to the board of adjustment for study and recommendation at its next regular meeting. (C) The board of adjustment shall make its decision within sixty (60) days and a copy ofthe motion shall be mailed to the applicant by the zoning officer. (Ord. 002-469, 2-19-2002) 10-3-10: APPEALS TO CITY COUNCIL: A party may appeal a decision of the zoning board of adjustment when issues of fact, procedure or other finding made by the board are in dispute. Appeals must be filed with the city within ten (10) days of the final decision of the board of adjustment. Building permits shall not be issued after an appeal has been filed with the planning department. If permits have been issued before an appeal has been filed, then the permits are suspended and construction and/or usage shall cease until the city council has made a final determination of the appeal. The city council shall conduct a hearing within sixty (60) days after the receipt by city staff of the appeal from an action by the board of adjustment. As provided in subsection 1O-3-7(C) of this chapter, notice ofthe hearing shall be mailed to property owners adjacent to the subject property disregarding public rights of way. Any person may appear and testify at the hearing either in person or by duly authorized agent or attorney. A fee to be established by resolution of the city council shall be paid by the appellant at the time the notice of appeal is filed. (Ord. 002-469, 2- 19-2002) 10-3-13: ENFORCEMENT PENALTIES: Any violation ofthis title may be enjoined by the city council through proper legal channels and any person who violates this title shall be guilty of a misdemeanor and upon conviction thereofbe punished to the maximum as provided by law. Each day a violation is permitted to exist shall constitute a separate offense. (Ord. 002-469,2-19- 2002) 10-3-14: ENFORCEMENT REMEDIES: In case any building, structure or land is, or is proposed to be, erected, constructed, reconstructed, altered, converted, maintained or used in violation of this title, the city council, in addition to other remedies, may institute in the name of the city, any appropriate action or proceeding to prevent, restrain, correct or abate such building structure or land, or to prevent, in or about such premises, any act, conduct, business or use constituting a violation. (Ord. 002-469, 2-19-2002) /, l~~ -- ';, j, Page 1 of2 " Lee Smick From: Leon Orr [Ieon.orr@charter.net] Sent: Saturday, February 04, 2006 2:55 PM To: Kevan Soderberg (Council); Steve Wilson; David Pritzlaff; David McKnight; Christy J. Fogarty [External Email Account] Cc: Lee Smick Subject: Tree Preservation Council One of your current subject is consideration of tree preservation in developments. I would like to offer the following comments: I believe that Farmington needs a reasonable tree preservation ordinance/policy. One that protects as many mature trees of desirable species as possible whild also considering landowner rights. Both can be met. My first suggestion, which may have already been done, is to get copies of othar area cities ordinances/policies on this subject and take good ideas out for us. The ordinance/policy should contain incentives and penalties for developers. It is easy to observe that developers like to "create" as many walkout lots as possible because they bring more money and lend themselves to more desirable home designs for families. This is easy to accomplish in an area like that now being developed south of 195th street. More difficult on wooded properties. One of the more interesting and effective developments that I have ever observed was SUMMIT OAKS north of Co. 42 at the Apple Valley/Bumsville border. They cut in the roads and boulevards but left the lots "as is" and then each house was allowed to determine how to save the trees by designing the house to fit the lot and avoid tree destruction AND to take advantage of the trees that could be saved. This is a good option to requiring a developer to grade the entire site and shape the lots. It works good on treed areas. When we built Farmington Lutheran Church we went to extreme measures to save every tree possible. I know that this was easier than creating a large number of small lots but the same effort should be made to save mature trees of a desirable species, i.e. oak, maple, ash, etc. There was some discussion about removing trees BEFORE applying for development. As an example of dealing with that I would tell you how St. Croix County Wisconsin deals with that. When applying for a subdivision it must be certified that NO land grading, site prepartion, REMOVAL OF TREES, alteration of drainageways water features, etc.......has taken place in the preceeding YEAR. This reasonably preserves landowner rights but prevents intentional actions in advance of subdivision requests to avoid known policies of 2/6/2006 Page 2 of2 the city during development planning/approval. I' Leon W. Orr 19161 Echo Lane Farmington, MN 55024 651-463-8739 Cell 651-334-7574 leon.orr@charter.net 2/6/2006 lie- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor, Councilmembers, Acting City Administratorr Lee M. Mann, P.E., Director of Public Works/City Engineer TO: SUBJECT: Consider Policy - Snow Removal on Sidewalk Along County Road DATE: February 6,2006 INTRODUCTION At the January 17, 2006 Council Meeting, Council requested that staff pursue obtaining easements from property owners fronting the Ash Street sidewalk to allow the City to perform snow removal. DISCUSSION Staff has currently notified all property owners via letter of the purpose and intent of the easement requested. Thus far 10 out of 12 positive verbal responses have been received. Staff has been unable to contact the other 2 property owners yet. 4 signed easements have been obtained. BUDGET/STAFFING IMPACT None at this time. ACTION REQUESTED For Council information. Respectfully Submitted, ~m~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. R55CKSUM LOG23000VO CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - COUNCIL MEETING ON FEBRUARY 6, 2006 Vendor Business Unit Object Amount 4 PAWS ANIMAL CONTROL STREET MAINTENANCE PROFESSIONAL SERVICES 140.00 140,00 ACTION COMMUNICATIONS INC GENERAL FUND BALANCE SHEET MN SALES TAX DUE 1.67- PATROL SERVICES EQUIPMENT REPAIR SERVICE 230,92 AFFINITY PLUS FEDERAL CREDIT U EMPLOYEE EXPENSE FUND CREDIT UNION PAYABLE 5,000.00 5,000.00 AFLAC EMPLOYEE EXPENSE FUND EMPLOYEE BENEFITS 3,180.00 3,180,00 ALCORN BEVERAGE CO. INC. DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 20,645.40 20,645.40 ALEX AIR APPARATUS INC RESCUE SQUAD SERVICES EQUIPMENT REPAIR SERVICE 617,95 617,95 AMERICAN ASSOCIATION OF RETIRE SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 20.00 20,00 AMERICAN ENGINEERING TESTING I ASH STREET PROJECT PROFESSIONAL SERVICES 870.40 FIRE CAPITAL PROJECTS PROFESSIONAL SERVICES 2,803,00 3,673.40 ANCOM TECHNICAL CENTER FIRE SERVICES EQUIPMENT REPAIR SERVICE 104.59 104,59 APEX INDUSTRIES FLEET OPERATIONS MN SALES TAX DUE 25,03- FLEET OPERATIONS OTHER SUPPLIES & PARTS 410,08 385.05 APPLE VALLEY FORD PATROL SERVICES EQUIPMENT REPAIR SERVICE 84,92 PATROL SERVICES VEHICLE REPAIR SERVICE 53.92 138.84 APPLE VALLEY, CITY OF FIRE SERVICES EQUIPMENT REPAIR SERVICE 173,75 CABLE/COMMUNICATIONS PROJECTS PROFESSIONAL SERVICES 8,988,25 9,162.00 AQUILA DOWNTOWN LIQUOR REV & EXP NATURAL GAS 573.71 ~ R55CKSUM LOG23000VO CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - 2 Vendor Business Un~ Object Amount 573,71 BATTA, JANE & JEFFREY SEWER OPERATIONS REVENUE ENTERPRISE SALES 183,79 183,79 BECK, JENNIFER SEWER OPERATIONS REVENUE ENTERPRISE SALES 18,37 18.37 BELLBOY CORPORATION LIQUOR OPERATIONS MN SALES TAX DUE 2.28- DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 222.99 DOWNTOWN LIQUOR REV & EXP OTHER SUPPLIES & PARTS 51,82 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 1,008,99 PILOT KNOB LIQUOR REVENUE OTHER SUPPLIES & PARTS 329,31 1,610.83 BERRY COFFEE COMPANY ADMINISTRATION OFFICE SUPPLIES 50.95 EMPLOYEE EXPENSE FUND COFFEE FUND 152,85 203,80 BITUMINOUS ROADWAYS INC WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 524.12 524,12 BOERBOOM, ROB INFORMATION TECHNOLOGY MILEAGE REIMBURSEMENT 169,72 169.72 BONESTROO ROSENE ANDERLlK INC ENGINEERING SERVICES PROFESSIONAL SERVICES 5,046,00 STREET MAINTENANCE PROFESSIONAL SERVICES 90,00 MEADOV\l\lIEW PARK PROFESSIONAL SERVICES 771,85 MIDDLE CREEK PARK PROFESSIONAL SERVICES 771,85 VERMILLION GROVE PARK PROFESSIONAL SERVICES 771.84 ICE ARENA OPERATIONS EXPENSE PROFESSIONAL SERVICES 108,00 AKIN ROAD PROFESSIONAL SERVICES 307.00 ASH STREET PROJECT PROFESSIONAL SERVICES 16,193.90 SPRUCE ST EXTENSION PROFESSIONAL SERVICES 3,698.49 FIRE CAPITAL PROJECTS PROFESSIONAL SERVICES 141,00 PRIVATE CAPITAL PROJECTS PROFESSIONAL SERVICES 12,913.29 HILLDEE RECONSTRUCTION PROFESSIONAL SERVICES 38,031,21 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 10,939,08 STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 17,594.35 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 7,411.25 WELL #8 PROFESSIONAL SERVICES 3,407.10 118,196,21 R55CKSUM LOG23000VO CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - 3 Vendor Business Unit Object Amount BORCHARDT, GLENN SEWER OPERATIONS REVENUE ENTERPRISE SALES 33.73 33,73 BOYD, DONALD SEWER OPERATIONS REVENUE ENTERPRISE SALES 103,02 1030' BRANDL ANDERSON SEWER OPERATIONS REVENUE ENTERPRISE SALES 46,05 46,05 BRITTON, GREG SEWER OPERATIONS REVENUE ENTERPRISE SALES 42,14 42,14 BUDGET BLINDS DOWNTOWN LIQUOR REV & EXP FURNITURE & OFFICE E 498,42 498.42 BUREAU OF CRIMINAL APPREHENSIO PATROL SERVICES TELEPHONE 270.00 270,00 BURNSVILLE, CITY OF PATROL SERVICES CONTRACTUAL SERVICES 1,099,44 FIRE SERVICES CONTRACTUAL SERVICES 549.73 1,649,17 CAMBRIDGE INTEGRATED SERVICES SEWER OPERATIONS PREPAID EXPENSES 3,819.54 3,819.54 CAMPBELL KNUTSON GENERAL FUND BALANCE SHEET PREPAID EXPENSES 6,673,76 LEGISLATIVE CONTROL LEGAL 1,950,00 ADMINISTRATION LEGAL 778,50 PLANNING & ZONING LEGAL 384,00 POLICE ADMINISTRATION LEGAL 4,774,66 ENGINEERING SERVICES LEGAL 592.00 HRNECONOMIC DEVELOPMENT LEGAL 2,006.00 POLICE FORFEITURES LEGAL 156,00 PARK IMPROVEMENT FUND LEGAL 91.00 ASH STREET PROJECT LEGAL 655.75 PRIVATE CAPITAL PROJECTS LEGAL 2,009,50 INSURANCE LEGAL 559.00 20,630.17 CARDMEMBER SERVICES GENERAL FUND BALANCE SHEET DEPOSITS PAYABLE 200,00 GENERAL FUND BALANCE SHEET MN SALES TAX DUE 18,80- R55CKSUM LOG23000VO CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - 4 Vendor Business Unit Object Amount LEGISLATIVE CONTROL PROFESSIONAL SERVICES 148,93 LEGISLATIVE CONTROL TRAINING & SUBSISTANCE 62,86 GENERAL ACCOUNTING OTHER 88.02 FIRE SERVICES TRAINING & SUBSISTANCE 135.00 RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 890.00 SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 503,38 CAPITAL ACQUISITION MACHINERY & EQUIPMENT 2,045,28 DOWNTOWN LIQUOR REV & EXP OTHER SUPPLIES & PARTS 165,72 NPDES Phase II TRAINING & SUBSISTANCE 105,00 4,325,39 CARLSON, TARA L RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 105,00 105,00 CARQUEST PATROL SERVICES VEHICLE SUPPLIES & PARTS 7.06 FIRE SERVICES VEHICLE SUPPLIES & PARTS 91,05 STREET MAINTENANCE VEHICLE SUPPLIES & PARTS 18,57 STREET MAINTENANCE OTHER SUPPLIES & PARTS 38,74 SNOW REMOVAL SERVICES VEHICLE SUPPLIES & PARTS 32.44 PARK MAINTENANCE VEHICLE REPAIR SERVICE 202.48 SOLID WASTE OPERATIONS VEHICLE SUPPLIES & PARTS 148.25 FLEET OPERATIONS VEHICLE SUPPLIES & PARTS 644.26 1,182,85 CATCO PARTS SERVICE FLEET OPERATIONS VEHICLE SUPPLIES & PARTS 10.22 10.22 COW GOVERNMENT INC INFORMATION TECHNOLOGY OFFICE SUPPLIES 123,57 123.57 CINTAS - 754 POLICE ADMINISTRATION PROFESSIONAL SERVICES 156,44 STREET MAINTENANCE UNIFORMS & CLOTHING 66,33 PARK MAINTENANCE UNIFORMS & CLOTHING 153,63 BUILDING MAINT SERVICES UNIFORMS & CLOTHING 6.48 BUILDING MAINT SERVICES PROFESSIONAL SERVICES 75,08 SEWER OPERATIONS EXPENSE UNIFORMS & CLOTHING 103.44 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 93,88 SOLID WASTE OPERATIONS UNIFORMS & CLOTHING 245,25 SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 93.88 STORM WATER UTILITY OPERATIONS UNIFORMS & CLOTHING 64,04 STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 18,76 WATER UTILITY EXPENSE UNIFORMS & CLOTHING 103.44 R55CKSUM LOG23000VO CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - 5 Vendor Business Unit Object Amount WATER UTILITY EXPENSE PROFESSIONAL SERVICES 93,88 FLEET OPERATIONS VEHICLE SUPPLIES & PARTS 111,13 FLEET OPERATIONS OTHER SUPPLIES & PARTS 50.48 FLEET OPERATIONS UNIFORMS & CLOTHING 48.39 1,484,53 CITY CENTER DEVELOPMENT LLC DOWNTOWN LIQUOR REV & EXP BUILDING RENTAL 10,468.77 10,468,77 CLAREYS SAFETY EQUIPMENT INC CAPITAL ACQUISITION MACHINERY & EQUIPMENT 46,811,26 46,811.26 CMI MAILING & MARKETING SVS SOLID WASTE OPERATIONS POSTAGE 1,437,96 1,437.96 CNH CAPITAL STREET MAINTENANCE RENTAL OF EQUIPMENT 810.47 810.47 COCA-COLA ENTERPRISES DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 1,572.80 1,572,80 COLLEGE CITY BEVERAGE INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 10,432,18 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 12,431,70 22,863.88 COLLEGE CITY HOMES SEWER OPERATIONS REVENUE ENTERPRISE SALES 10.06 10,06 CORPRO COMPANIES WATER UTILITY EXPENSE PROFESSIONAL SERVICES 400,00 400.00 CRAWFORD DOOR SALES OF FIRE SERVICES BUILDING REPAIR SERVICE 1,236,51 BUILDING MAl NT SERVICES BUILDING REPAIR SERVICE 176,25 1.412,76 CULLIGAN ULTRAPURE INDUSTRIES ICE ARENA OPERATIONS EXPENSE PROFESSIONAL SERVICES 129,66 129,66 CURRAN,TERRY SEWER OPERATIONS REVENUE ENTERPRISE SALES 160.00 160,00 o R HORTON SEWER OPERATIONS REVENUE ENTERPRISE SALES 38,32 R55CKSUM LOG23000VO CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - 6 Vendor Business Unit Object Amount 38,32 DAKOTA COUNTY CHIEFS OF POLICE POLICE ADMINISTRATION SUBSCRIPTIONS & DUES 35,00 35.00 DAKOTA COUNTY LUMBER COMPANY RAMBLING RIVER PARK OTHER SUPPLIES & PARTS 59.70 59,70 DAKOTA COUNTY PROPERTY RECORDS ADMINISTRATION PROFESSIONAL SERVICES 92,00 92,00 DAKOTA COUNTY TREASURER SNOW REMOVAL SERVICES STREET MATERIALS 16,675,00 SIGNAL MAINTENANCE ELECTRIC 82.77 16,757,77 DAKOTA COUNTY TREASURER/AUDITO GO IMP REFUNDING BONDS 2005A SPEC ASSESS CURRENT 2,610.30 IMPROVEMENT BONDS 2005B SPEC ASSESS CURRENT 1,342.44 ANNUAL SEALCOATING PROJECT PROFESSIONAL SERVICES 1,193,28 STORM WATER TRUNK PROFESSIONAL SERVICES 1,044.12 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 1,267,86 7,458,00 DARTS SENIOR CENTER PROGRAMS PROFESSIONAL SERVICES 350.00 350.00 DAU, TED INVESTIGATION SERVICES UNIFORMS & CLOTHING 235,00 INVESTIGATION SERVICES TRAINING & SUBSISTANCE 48.37 283,37 DAY DISTRIBUTING CO DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 3,909,60 3,909,60 DISTEL, BRIAN SEWER OPERATIONS REVENUE ENTERPRISE SALES 54,75 54,75 DON HUME LEATHERGOODS PATROL SERVICES UNIFORMS & CLOTHING 138.40 138,40 DUEBERS DEPT STORE SENIOR CENTER PROGRAMS BUILDING SUPPLIES & PARTS 5,52 SOLID WASTE OPERATIONS PROGRAMMING EXPENSE 9.06 14.58 R55CKSUM LOG23000VO CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - 7 Vendor Business Unit Object Amount DUHN,BRANT SEWER OPERATIONS REVENUE ENTERPRISE SALES 145.44 145,44 DUNHAM BROTHERS WOOD RECYCLING SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 52,50 52,50 DYNAMEX PRIVATE CAPITAL PROJECTS PROFESSIONAL SERVICES 46.41 46.41 ECM PUBLISHERS INC HUMAN RESOURCES EMPLOYMENT ADVERTISING 210.00 210.00 ECONO FOODS SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 37.85 EMPLOYEE EXPENSE FUND COFFEE FUND 4,15 42.00 EDINA REALTY SEWER OPERATIONS REVENUE ENTERPRISE SALES 25,00 25,00 EDINA REALTY RELOC SEWER OPERATIONS REVENUE ENTERPRISE SALES 125.33 125,33 EMPIRE TOWNSHIP SEWER OPERATIONS REVENUE ENTERPRISE SALES 472.05 472.05 ENERGY ALTERNATIVES INC POLICE ADMINISTRATION ELECTRIC 1,665.79 BUILDING MAINT SERVICES ELECTRIC 579,53 SEWER OPERATIONS EXPENSE ELECTRIC 724.40 SOLID WASTE OPERATIONS ELECTRIC 724,40 STORM WATER UTILITY OPERATIONS ELECTRIC 144,88 WATER UTILITY EXPENSE ELECTRIC 724.40 4,563.40 FARMINGTON COMMUNITY EDUCATION RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 2,533,50 2,533,50 FARMINGTON DEVELOPMENT CO, SEWER OPERATIONS REVENUE ENTERPRISE SALES 31,02 31.02 FARMINGTON EMPLOYEE CLUB EMPLOYEE EXPENSE FUND EMPLOYEE CLUB 100.00 100,00 R55CKSUM LOG23000VO CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - 8 Vendor Business Unit Object Amount FARMINGTON PLUMBING & HEATING PARK MAINTENANCE EQUIPMENT REPAIR SERVICE 90.00 ICE ARENA MN SALES TAX DUE 227.50- ICE ARENA OPERATIONS EXPENSE BUILDING REPAIR SERVICE 3,727,50 3,590,00 FARMINGTON PRINTING INC ADMINISTRATION OFFICE SUPPLIES 313.11 FIRE SERVICES OUTSIDE PRINTING 94.79 ICE ARENA OPERATIONS EXPENSE OUTSIDE PRINTING 204.48 SEWER OPERATIONS EXPENSE OUTSIDE PRINTING 493.34 SOLID WASTE OPERATIONS OFFICE SUPPLIES 6.92 SOLID WASTE OPERATIONS OUTSIDE PRINTING 4,904.56 WATER UTILITY EXPENSE OUTSIDE PRINTING 493.33 6,510.53 FARRAN, CHRIS SEWER OPERATIONS REVENUE ENTERPRISE SALES 49,70 49.70 FEDDER, RON BUILDING INSPECTIONS MILEAGE REIMBURSEMENT 67,02 67.02 FERRELL GAS PRODUCTS CO ICE ARENA OPERATIONS EXPENSE FUEL 260,34 260,34 FIRESIDE HEARTH & HOME GENERAL FUND REVENUES PLUMBING & HEATING PERMITS 47,00 47.00 FLORES, CARMEN GENERAL FUND REVENUES RECREATION FEES - GENERAL 36.00 36.00 FRIEDGES CONTRACTING LLC STORM WATER TRUNK OTHER CONSTRUCTION COSTS 11,145.82 11,145,82 FRONTIER COMMUNICATIONS COMMUNICATIONS TELEPHONE 2,149,60 POLICE ADMINISTRATION TELEPHONE 1,710.64 ICE ARENA OPERATIONS EXPENSE TELEPHONE 44.41 DOWNTOWN LIQUOR REV & EXP TELEPHONE 131.76 PILOT KNOB LIQUOR REVENUE TELEPHONE 131.75 SEWER OPERATIONS EXPENSE TELEPHONE 444,16 SOLID WASTE OPERATIONS TELEPHONE 44.41 WATER UTILITY EXPENSE TELEPHONE 322,31 4,979,04 R55CKSUM LOG23000VO CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - 9 Vendor Business Unit Object Amount FRONTIER COMMUNICATIONS OF AME COMMUNICATIONS TELEPHONE 124,70 DOWNTOWN LIQUOR REV & EXP TELEPHONE 2.07 126.77 FRONTIER COMMUNICATIONS-ACCESS INFORMATION TECHNOLOGY TELEPHONE 674,46 POliCE AnPy'JIIIIISTRATIOIII TFI FPHOIIIF 28611 FIRE SERVICES TELEPHONE 286,11 1,246.68 GALLS INCORPORATED POLICE ADMINISTRATION UNIFORMS & CLOTHING 109.98 109,98 GARVEY CONSTRUCTION INC STREET MAINTENANCE PROFESSIONAL SERVICES 1,255.00 1,255,00 GODFREY'S CUSTOM SIGNS PARK MAINTENANCE OTHER SUPPLIES & PARTS 21,30 21.30 GOPHER STATE ONE-CALL INC SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 152,55 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 152.55 305,10 GRAND PROJECTS INC DOWNTOWN LIQUOR REV & EXP BUILDING & STRUCTURE 63,325.00 63,325,00 GRAND SLAM SPORTS & ENTERTAINM RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 100,00 100,00 GRIGGS COOPER & CO DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 6,589,06 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 7,778,32 14,367,38 GRIMM, DON SEWER OPERATIONS REVENUE ENTERPRISE SALES 10.00 10,00 GROSS, TIM ENGINEERING SERVICES MILEAGE REIMBURSEMENT 158.82 HILLDEE RECONSTRUCTION MILEAGE REIMBURSEMENT 3.34 SEWER OPERATIONS EXPENSE MILEAGE REIMBURSEMENT 2,23 164,39 HANSON, SAM RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 16,00 16,00 R55CKSUM LOG23000VO CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - 10 Vendor Business Unit Object Amount HANSON, ZACH RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 48,00 48.00 HAWKINS INC WATER UTILITY EXPENSE CHEMICALS 14,940.94 14,940.94 HEAL THPARTNERS EMPLOYEE EXPENSE FUND EMPLOYEE BENEFITS 6,405.87 6,405.87 HERLOFSKY JR, PETER J LEGISLATIVE CONTROL PROFESSIONAL SERVICES 141,10 141,10 HILGERT, TODD SEWER OPERATIONS REVENUE ENTERPRISE SALES 6.51 6,51 HOMEIER, CONNIE GENERAL FUND REVENUES RECREATION FEES - GENERAL 69,00 69,00 HYDRO METERING TECHNOLOGY WATER UTILITY EXPENSE EQUIP SUPPLIES & PARTS 157,62 157.62 ICMA RETIREMENT TRUST -457 EMPLOYEE EXPENSE FUND ICMA PAYABLE 10,033,84 10,033,84 IKON OFFICE SOLUTIONS ADMINISTRATION OFFICE SUPPLIES 268,37 ADMINISTRATION RENTAL OF EQUIPMENT 1,578.34 1,846,71 INGLING, HOLLY GENERAL FUND REVENUES RECREATION FEES - GENERAL 36.00 36.00 INTERNATIONAL ASSOCIATION POLICE ADMINISTRATION SUBSCRIPTIONS & DUES 100,00 100.00 INTERSTATE BATTERY TWIN CITIES PATROL SERVICES EQUIP SUPPLIES & PARTS 146,92 SOLID WASTE OPERATIONS VEHICLE SUPPLIES & PARTS 64.91 STORM WATER UTILITY OPERATIONS EQUIPMENT REPAIR SERVICE 157.51 FLEET OPERATIONS VEHICLE SUPPLIES & PARTS 39.72 409,06 JG WEAR RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 215,90 R55CKSUM LOG23000VO CITY OF FARMINGTON 2/212006 10:33:11 Council Check Summary Page - 11 Vendor Business Unit Object Amount 215.90 JOHNSON BROTHERS LIQUOR COMPAN DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 11,041.79 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 15,503.42 26,545.21 KEEPRSINC RESCUE SQUAD SERVICES UNIFORMS & CLOTHING 24.95 24.95 KUYPER, STEVEN A INVESTIGATION SERVICES TRAINING & SUBSISTANCE 48,73 48,73 KWIK TRIP BUILDING INSPECTIONS FUEL 217.97 PATROL SERVICES FUEL 1,991.25 ENGINEERING SERVICES FUEL 133,69 STREET MAINTENANCE FUEL 2,596,61 SNOW REMOVAL SERVICES FUEL 1,012,84 NATURAL RESOURCES FUEL 101,39 PARK MAINTENANCE FUEL 370.41 BUILDING MAINT SERVICES FUEL 42.02 RECREATION PROGRAM SERVICES FUEL 77.51 SEWER OPERATIONS EXPENSE FUEL 197.15 SOLID WASTE OPERATIONS FUEL 3,685,94 WATER UTILITY EXPENSE FUEL 130,35 FLEET OPERATIONS FUEL 75.67 10,632,80 LAKEVILLE, CITY OF PATROL SERVICES CONTRACTUAL SERVICES 9,390,04 FIRE SERVICES CONTRACTUAL SERVICES 4,695.02 14,085,06 LAMETTRYS COLLISION LAKEVILLE PATROL SERVICES VEHICLE REPAIR SERVICE 2,697,43 2,697.43 LAW ENFORCEMENT LABOR SERVICES EMPLOYEE EXPENSE FUND LELS DUES PAYABLE 481,00 481.00 LEAGUE OF MINNESOTA CITIES - P HUMAN RESOURCES TRAINING & SUBSISTANCE 15.00 FLEET OPERATIONS TRAINING & SUBSISTANCE 15.00 30.00 LEXISNEXIS INVESTIGATION SERVICES PROFESSIONAL SERVICES 150,00 R55CKSUM LOG23000VO CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - 12 Vendor Business Unit Object Amount 150.00 L1BERTORE, WILLIAM SEWER OPERATIONS REVENUE ENTERPRISE SALES 15.46 15.46 LINDSTROM, DAN SEWER OPERATIONS REVENUE ENTERPRISE SALES 27.42 27.42 LINK, ROBIN SEWER OPERATIONS REVENUE ENTERPRISE SALES 131.41 131.41 L1TZNER, ERIC SEWER OPERATIONS REVENUE ENTERPRISE SALES 7.75 7.75 LOCAL GVMT INFO SYSTEMS ASSN. HUMAN RESOURCES DATA PROCESSING 1,128,00 INFORMATION TECHNOLOGY OFFICE SUPPLIES 682,76 INFORMATION TECHNOLOGY DATA PROCESSING 1,195.00 GENERAL ACCOUNTING DATA PROCESSING 10.00 GENERAL ACCOUNTING OUTSIDE PRINTING 23.94 BUILDING INSPECTIONS DATA PROCESSING 1,942,00 POLICE ADMINISTRATION DATA PROCESSING 4,777.00 POLICE ADMINISTRATION TELEPHONE 360.00 SEWER OPERATIONS EXPENSE DATA PROCESSING 315,50 SOLID WASTE OPERATIONS DATA PROCESSING 315.50 STORM WATER UTILITY OPERATIONS DATA PROCESSING 315,50 WATER UTILITY EXPENSE DATA PROCESSING 315.50 11,380.70 LONE OAK COMPANIES INC SEWER OPERATIONS EXPENSE OUTSIDE PRINTING 50.98 SOLID WASTE OPERATIONS OUTSIDE PRINTING 50.97 STORM WATER UTILITY OPERATIONS OUTSIDE PRINTING 50,97 WATER UTILITY EXPENSE OUTSIDE PRINTING 50,97 203.89 M, AMUNDSON LLP DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 538.97 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 1,418,28 PILOT KNOB LIQUOR REVENUE OTHER SUPPLIES & PARTS 30,79- 1,926.46 MACQUEEN EQUIPMENT SNOW REMOVAL SERVICES VEHICLE SUPPLIES & PARTS 237.57 237.57 R55CKSUM LOG23000VO CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - 13 Vendor Business Unit Object Amount MARK VII DISTRIBUTORS INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 708.05 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 1,992.29 2,700.34 MARTIN, JUDY ICE ARENA OPERATIONS EXPENSE SUBSCRIPTIONS & DUES 35.00 ICE 4REN4 OPER4TIONS EXPENSE PROGR4MMING EXP~NS~ 461 nn 496,00 MARTIN-MCALLISTER HUMAN RESOURCES PROFESSIONAL SERVICES 600,00 800,00 MATHESON, MICHAEL SEWER OPERATIONS REVENUE ENTERPRISE SALES 143,60 143,60 MAXIMUM VOLTAGE PATROL SERVICES OTHER SUPPLIES & PARTS 63.88 63.88 MBC PRESENTATIONS DOWNTOWN LIQUOR REV & EXP TRAINING & SUBSISTANCE 275,00 275.00 MECHURA, ANTON SEWER OPERATIONS REVENUE ENTERPRISE SALES 164,42 164.42 METROPOLITAN COUNCIL ENVIRONME SEWER OPERATIONS EXPENSE MCES FEES 64,677.64 64,677.64 MINNESOTA AFSCME COUNCIL #5 EMPLOYEE EXPENSE FUND AFSCME UNION DUES PAYABLE 1,338.80 1,338.80 MINNESOTA BENEFIT ASSOCIATION EMPLOYEE EXPENSE FUND MBA PAYABLE 106.34 106,34 MINNESOTA PIPE AND EQUIPMENT WATER UTILITY EXPENSE EQUIP SUPPLIES & PARTS 63,32 WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 69,66 133.18 MINNESOTA POLLUTION CONTROL AG SEWER OPERATIONS EXPENSE SUBSCRIPTIONS & DUES 64,00 64,00 MINNESOTA RECREATION & PARK AS HUMAN RESOURCES EMPLOYMENT ADVERTISING 100.00 100,00 R55CKSUM LOG23000VO CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - 14 Vendor Business Unit Object Amount MINNESOTA RURAL WATER ASSOCIAT SEWER OPERATIONS EXPENSE TRAINING & SUBSISTANCE 300,00 300,00 MINNESOTA STATE RETIREMENT SYS EMPLOYEE EXPENSE FUND HEALTH CARE SAVINGS PLAN 3,569.15 3,569,15 MINNESOTA UI FUND EMPLOYEE EXPENSE FUND EMPLOYEE BENEFITS 1,668.00 1,668.00 MN CHIEFS OF POLICE ASSN PATROL SERVICES TRAINING & SUBSISTANCE 375.00 375.00 MN CHIEFS OF POLICE ETI MANAGE POLICE ADMINISTRATION TRAINING & SUBSISTANCE 275,00 PATROL SERVICES TRAINING & SUBSISTANCE 335.00 610,00 MN CHILD SUPPORT PAYMENT CENTE EMPLOYEE EXPENSE FUND CHILD SUPPORT PAYABLE 1,985,20 1,985.20 MN DEPARTMENT OF HEALTH WATER UTILITY REVENUES ENTERPRISE SALES 7,224.00 7,224,00 MN DEPARTMENT OF NATURAL RESOU WATER UTILITY EXPENSE SUBSCRIPTIONS & DUES 7,246,00 7,246.00 MN DEPT OF REVENUE EMPLOYEE EXPENSE FUND GARNISHMENT PAYABLE 556.45 556.45 MN JUVENILE OFFICERS ASSOCIATI INVESTIGATION SERVICES TRAINING & SUBSISTANCE 585.00 585,00 MN MUNICIPAL UTILITIES ASSOC I HUMAN RESOURCES PROFESSIONAL SERVICES 562,50 WATER UTILITY EXPENSE SUBSCRIPTIONS & DUES 366,00 928,50 MN NCPERS LIFE INSURANCE EMPLOYEE EXPENSE FUND PERA LIFE INS PAYABLE 82.00 82.00 MN OFFICE OF ENTERPRISE TECHNO PATROL SERVICES TELEPHONE 74.00 74,00 MN PUBLIC EMPLOYER HUMAN RESOURCES SUBSCRIPTIONS & DUES 150.00 R55CKSUM LOG23000VO CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - 15 Vendor Business Unit Object Amount 150.00 MN PUBLIC FACILITIES AUTHORITY WASTEWATER TRTMNT BOND 1995 DEBT PRINCIPAL 17,732,21 WASTEWATER TRTMNT BOND 1995 DEBT INTEREST 11,601.75 29,333,96 MN/SCIA PATROL SERVICES TRAINING & SUBSISTANCE 25,00 INVESTIGATION SERVICES TRAINING & SUBSISTANCE 75,00 100,00 MODLIN, CLAYTON & ILA SEI/'vER OPERATIONS REVENUE ENTERPRISE SALES 66.28 66.28 MOODY COUNTY CLERK OF COURTS EMPLOYEE EXPENSE FUND CHILD SUPPORT PAYABLE 350.00 350,00 MOORE MEDICAL CORP RESCUE SQUAD SERVICES EQUIP SUPPLIES & PARTS 454,67 454.67 MUNICIPAL EMERGENCY SERVICES FIRE SERVICES UNIFORMS & CLOTHING 82.84 82,84 MVTL LABORATORIES INC WATER UTILITY EXPENSE PROFESSIONAL SERVICES 129.75 129.75 NIELSEN, CLAYTON SEI/'vER OPERATIONS REVENUE ENTERPRISE SALES 106.41 106.41 NORTH MEMORIAL EMS EDUCATION FIRE SERVICES TRAINING & SUBSISTANCE 352.88 352,88 NORTHERN DAKOTA COUNTY DOWNTOWN LIQUOR REV & EXP SUBSCRIPTIONS & DUES 273,00 273,00 NORTHLAND CHEMICAL CORP BUILDING MAINT SERVICES CLEANING SUPPLIES 381.28 381 ,28 NRG ENERGY INC SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 589,09 589.09 OFFICE MAX - A BOISE COMPANY ADMINISTRATION OFFICE SUPPLIES 928,11 BUILDING INSPECTIONS OFFICE SUPPLIES 69,07 R55CKSUM LOG23000VO CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - 16 Vendor Business Unit Object Amount 997,18 ON-SITE HOSE INC SOLID WASTE OPERATIONS VEHICLE SUPPLIES & PARTS 155.08 155.08 ORKIN EXTERMINATING BUILDING MAINT SERVICES PROFESSIONAL SERVICES 16,12 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 20.16 SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 20.16 STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 4.03 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 20.16 80,63 PAP EO, GABRIEL SEWER OPERATIONS REVENUE ENTERPRISE SALES 122.37 122,37 PARRISH, JON SEWER OPERATIONS REVENUE ENTERPRISE SALES 18.15 18.15 PAUSTIS WINE CO, DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 1,335.94 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 877.85 2,213,79 PEER ENGINEERING INC HRAlECONOMIC DEVELOPMENT PROFESSIONAL SERVICES 1,500.00 1,500.00 PELACH, TERRY SEWER OPERATIONS REVENUE ENTERPRISE SALES 44,84 44.84 PELlICCI HARDWARE & RENTAL DOWNTOWN LIQUOR REV & EXP OTHER SUPPLIES & PARTS 44,75 44.75 PEREZ, CHARLIE SEWER OPERATIONS REVENUE ENTERPRISE SALES 195,70 195,70 PETERSEN,SHANNON SEWER OPERATIONS REVENUE ENTERPRISE SALES 300,00 300,00 PETERSON, DOUG SEWER OPERATIONS REVENUE ENTERPRISE SALES 365,86 365,86 PETERSON, NIK SEWER OPERATIONS REVENUE ENTERPRISE SALES 8.66 8,66 R55CKSUM LOG23000VO Vendor PHILLIPS WINE AND SPIRITS INC PINE BEND LANDFILL INC PIONEER PRESS POLFUS IMPLEMENT INC, POS BUSINESS SYSTEMS INC POSTMASTER PRIEBE, SCOTT PRIVATE UNDERGROUND PUBLIC EMPLOYEES RETIREMENT AS QUALITY WINE AND SPIRITS CO R & R SPECIALTIES OF WISCONSIN CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - 17 Business Unit Object Amount DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 2,993,85 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 4,333.86 7,327.71 SOLID \^!ASTIi OPERATIONS PROFESSIONAL SERVICES ?fln545 26,235.45 SENIOR CENTER PROGRAMS SUBSCRIPTIONS & DUES 37.44 37,44 PARK MAINTENANCE EQUIP SUPPLIES & PARTS 360,86 PARK MAINTENANCE EQUIPMENT REPAIR SERVICE 287,02 PARK MAINTENANCE RENTAL OF EQUIPMENT 1,917.00 CAPITAL ACQUISITION MACHINERY & EQUIPMENT 3,700,86 6,265,74 DOWNTOWN LIQUOR REV & EXP OTHER SUPPLIES & PARTS 117,72 117,72 COMMUNICATIONS POSTAGE 160,00 SENIOR CENTER PROGRAMS POSTAGE 160,00 SOLID WASTE OPERATIONS POSTAGE 330.00 NPDES Phase II PROGRAMMING EXPENSE 330.00 980,00 SEWER OPERATIONS REVENUE ENTERPRISE SALES 129,15 129.15 INFORMATION TECHNOLOGY PROFESSIONAL SERVICES 81,00 81.00 EMPLOYEE EXPENSE FUND PERA PAYABLE 21,485.50 EMPLOYEE EXPENSE FUND PERA 27,394,87 48,880,37 DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 7,490.96 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 4,912,54 12,403.50 ICE ARENA OPERATIONS EXPENSE PROFESSIONAL SERVICES 96,00 96,00 // ~~ R55CKSUM LOG23000VO CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - 18 Vendor Business Unit Object Amount R&R CLEANING CONTRACTORS INC, DOWNTOWN LIQUOR REV & EXP BUILDING REPAIR SERVICE 26,61 26.61 RENNER, TIFFANY SEWER OPERATIONS REVENUE ENTERPRISE SALES 11.87 11.87 REYNOLDS WELDING SUPPLY CO FLEET OPERATIONS VEHICLE SUPPLIES & PARTS 5,61 5,61 RICHGELS, BRUCE SEWER OPERATIONS REVENUE ENTERPRISE SALES 141.41 141.41 RIVERTOWN NEWPAPER GROUP LEGISLATIVE CONTROL LEGAL NOTICES PUBLICATIONS 210,00 ADMINISTRATION LEGAL NOTICES PUBLICATIONS 132,54 HUMAN RESOURCES EMPLOYMENT ADVERTISING 79.50 PLANNING & ZONING LEGAL NOTICES PUBLICATIONS 20.31 POLICE ADMINISTRATION SUBSCRIPTIONS & DUES 13,54 455.89 RMI-C-DIVISON OF ROTONICS MFG SOLID WASTE OPERATIONS EQUIP SUPPLIES & PARTS 9,132.00 9,132.00 ROC INC BUILDING MAINT SERVICES PROFESSIONAL SERVICES 241.97 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 302.46 SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 302.46 STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 60.49 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 302.46 1,209,84 ROLAND, ROBIN GENERAL ACCOUNTING MILEAGE REIMBURSEMENT 93.45 93.45 ROSEMOUNT SAW & TOOL FIRE SERVICES EQUIP SUPPLIES & PARTS 287,55 287,55 ROTO-ROOTER SERVICES COMPANY PILOT KNOB LIQUOR REVENUE BUILDING REPAIR SERVICE 54.00 54,00 RUTHERFORD,GARY PATROL SERVICES UNIFORMS & CLOTHING 45,00 45.00 . R55CKSUM LOG23000VO CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - 19 Vendor Business Unit Object Amount RUTHERFORD,KENNETH SEWER OPERATIONS REVENUE ENTERPRISE SALES 115.84 115.84 SARGENT, TRAVIS SEWER OPERATIONS REVENUE ENTERPRISE SALES 59.36 59,36 SAUBER PLUMBING & HEATING CO, ASH STREET PROJECT PROFESSIONAL SERVICES 9,786,00 WATER UTILITY EXPENSE EQUIPMENT REPAIR SERVICE 5,569,00 15,355,00 SAUBER, JEFF SEWER OPERATIONS REVENUE ENTERPRISE SALES 177,57 177.57 SAVOIE SUPPLY CO, INC, BUILDING MAINT SERVICES CLEANING SUPPLIES 348.55 348.55 SCHWAB VOLLHABER LUBRATT SERVI BUILDING MAINT SERVICES PROFESSIONAL SERVICES 508,83 508,83 SCHWlNESS LLC PILOT KNOB LIQUOR REVENUE BUILDING RENTAL 13,242,16 13,242.16 SIMPLEXGRINNELL LP BUILDING MAINT SERVICES PROFESSIONAL SERVICES 185,94 SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 232,44 SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 232.44 STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 46.49 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 232.44 929.75 SONATA HOMES SEWER OPERATIONS REVENUE ENTERPRISE SALES 60.40 60.40 SPECIAL OPERATIONS PATROL SERVICES TRAINING & SUBSISTANCE 1,030.00 1,030.00 STAN MORGAN & ASSOCIATES INC DOWNTOWN LIQUOR REV & EXP FURNITURE & OFFICE E 1,526.31 1,526.31 STAR TRIBUNE ADMINISTRATION SUBSCRIPTIONS & DUES 215,80 HUMAN RESOURCES EMPLOYMENT ADVERTISING 777.60 993.40 R55CKSUM LOG23000VO CITY OF FARMINGTON 2/212006 10:33:11 Council Check Summary Page - 20 Vendor Business Unit Object Amount SUMMIT CUSTOM LANDSCAPE INC PRIVATE CAPITAL PROJECTS PROFESSIONAL SERVICES 600.00 600.00 SUNDGREN, MARK INVESTIGATION SERVICES UNIFORMS & CLOTHING 807,02 807.02 T C CONSTRUCTION SEWER OPERATIONS REVENUE ENTERPRISE SALES 44,55 44,55 TRAMMEL, ERMA SEWER OPERATIONS REVENUE ENTERPRISE SALES 5,17 5,17 VERCH,TERRY RESCUE SQUAD SERVICES TRAINING & SUBSISTANCE 231,54 231.54 VIDEOTRONIX INC POLICE ADMINISTRATION EQUIPMENT REPAIR SERVICE 176.25 176,25 VIKING OFFICE PRODUCTS RECREATION PROGRAM SERVICES OFFICE SUPPLIES 183,15 183,15 VISIONARY SYSTEMS L TO INFORMATION TECHNOLOGY EQUIPMENT REPAIR SERVICE 602.74 602.74 WEST GROUP PATROL SERVICES OFFICE SUPPLIES 51.12 51,12 W1NDWOOD HOMES SEWER OPERATIONS REVENUE ENTERPRISE SALES 17.62 17.62 WINE COMPANY, THE DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 171,20 171,20 WINE MERCHANTS DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 1,487,16 1,487,16 WlNGFOOT COMMERCIAL TIRE SOLID WASTE OPERATIONS VEHICLE TIRES 2,282.16 2,282,16 WISE, TIM & KATHY SEWER OPERATIONS PREPAID EXPENSES 500,00 500,00 R55CKSUM LOG23000VO CITY OF FARMINGTON 2/2/2006 10:33:11 Council Check Summary Page - 21 Business Unit Object Amount FIRE CAPITAL PROJECTS PROFESSIONAL SERVICES 4,530.58 4,530,58 SEVllER OPERATIONS REVENUE ENTERPRISE SALES 25,00 25.00 SEVllER OPERATIONS REVENUE ENTERPRISE SALES 14,60 14,60 EMERGENCY MGMT SERVICES ELECTRIC 6.40 SIGNAL MAINTENANCE ELECTRIC 5,285.05 PARK MAINTENANCE ELECTRIC 618.37 BUILDING MAINT SERVICES ELECTRIC 1,095.48 HRAlECONOMIC DEVELOPMENT ELECTRIC 7.43 SENIOR CENTER PROGRAMS ELECTRIC 511.47 SWIMMING POOL OPERATIONS ELECTRIC 129.88 ICE ARENA OPERATIONS EXPENSE ELECTRIC 4,453.00 SEVllER OPERATIONS EXPENSE ELECTRIC 102.21 SOLID WASTE OPERATIONS ELECTRIC 15,27 STORM WATER UTILITY OPERATIONS ELECTRIC 3.05 WATER UTILITY EXPENSE ELECTRIC 1,405.70 13,633,31 PARK MAINTENANCE EQUIP SUPPLIES & PARTS 1,059,89 1,059,89 RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 64,00 64.00 Report Totals 843,023.44 Vendor WOLD ARCHITECTS & ENGINEERS IN WOLFE, BRYAN WOLFE, GREGORY XCEL ENERGY ZARNOTH BRUSH WORKS INC ZITZMANN, JOSH OVALS: SODERBERG FOGARTY MCKNIGHT PRITZLAFF WILSON