HomeMy WebLinkAbout10.03.05 Council Packet
City of Farmington
325 Oak Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promisingfitture.
AGENDA
PRE-CITY COUNCIL MEETING
October 3, 2005
6:30 P.M.
CITY COUNCIL CHAMBERS
1. CALL TO ORDER
2. APPROVE AGENDA
3. CITIZEN COMMENTS
COUNCIL REVIEW OF AGENDA
5. STAFF COMMENTS
6. ADJOURN
PUBLIC INFORMATION STATEMENT
Council workshops are conducted as an informal work session, all discussions shall be considered fact-finding, hypothetical and unofficial critical thinking exercises,
which do not reflect an official public position.
Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of a formal City policy position. Only
official Council action normally taken at a regularly scheduled Council meeting should be considered as a formal expression of the City's position on any given matter.
City of Farmington
325 Oak Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promising fitture.
AGENDA
REGULAR CITY COUNCIL MEETING
OCTOBER 3, 2005
7:00 P.M.
CITY COUNCIL CHAMBERS
Action Taken
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
a) Recognition of Dakota Dreamcatchers 4H Club
Recognized
. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments)
a) Mr. Bill Toninato Response - Administration
Information Received
7. CONSENT AGENDA
a) Approve Council Minutes (9/19/05 Regular)
b) Capital Outlay - Parks and Recreation
c) Approve Change Order Fiber Optics - Human Resources
d) Approve Grant Application - Fire Department
e) Approve Bills
f) Approve Donation of Equipment for Hurricane Victims - Fire Department
(Supplemental)
Approved
Information Received
Approved
Approved
Approved
Approved
8. PUBLIC HEARINGS
a) Adopt Resolution - Ash Street Area Improvement Project Assessment
Hearing - Engineering
Rl16-05
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Approve Request to Rename Rambling River Park Ballfields - Parks and
Recreation
b) Adopt Resolution - Approve Final Plat Executive Estates - Community
Development
Approved
R117 -05
11. UNFINISHED BUSINESS
a) Discussion of City Administrator Hiring Process - Human Resources
Approved
12. NEWBUSINESS
13. COUNCILROUNDTABLE
14. ADJOURN
City of Farmington
325 Oak Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promisingfitture.
AGENDA
REGULAR CITY COUNCIL MEETING
OCTOBER 3, 2005
7:00 P.M.
CITY COUNCIL CHAMBERS
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVEAGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
a) Recognition of Dakota Dreamcatchers 4H Club
CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments)
a) Mr. Bill Toninato Response - Administration
7. CONSENT AGENDA
a) Approve Council Minutes (9/19/05 Regular)
b) Capital Outlay - Parks and Recreation
c) Approve Change Order Fiber Optics - Human Resources
d) Approve Grant Application - Fire Department
e) Approve Bills
8. PUBLIC HEARINGS
a) Adopt Resolution - Ash Street Area Improvement Project Assessment
Hearing - Engineering
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Approve Request to Rename Rambling River Park Ballfields - Parks and
Recreation
b) Adopt Resolution - Approve Final Plat Executive Estates - Community
Development
11. UNFINISHED BUSINESS
a) Discussion of City Administrator Hiring Process - Human Resources
Action Taken
Page 1
Page 2
Page 3
Page 4
Page 5
Page 6
Page 7
Page 8
Page 9
Page 10
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
14. ADJOURN
~a.-
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.cLfarmington.mn.us
TO: Mayor, Councilmembers and Interim City Administrator ~
FROM: Lisa Shadick, Administrative Services Director
SUBJECT: Citizen Comments - Mr. Bill Toninato
DATE: October 3,2005
INTRODUCTION
At the September 19 City Council meeting, Mr. Bill Toninato commented on the fees charged to
obtain a video taped copy of council meetings and the process used to allow residents to view the
video tapes.
DISCUSSION
The City records only one copy of each Council meeting on VHS format. This copy is intended
for Council and staff use. Replays of all council meetings are televised on Cable access Channel
16. The playback schedule is available upon request and on the City's website,
www.ci.farmington.mn.us.
Mr. Toninato asked what the options were for residents who do not have cable television.
The televising of the Council meetings is funded through the Cable Franchise agreement and
each Farmington resident subscribing to cable pays a "PEG" fee. The money collected in this fee
is used to support "PEG Access" or public, educational and government programming.
Essentially the residents paying for cable access are funding the televising of the Council
meetings.
Residents who do not have cable and would like to view a Council meeting may arrange to come
into City Hall and watch a video tape or they may purchase a duplicate copy. Per the City's fee
Ordinance there is a $35.00 fee charged to make a duplicate video tape. The fee charged covers
the cost of the tape and the staff time involved in the duplication process.
A suggestion was made by Mr. Toninato to make a copy of the Council meetings available at the
library for residents to check out. Weare currently researching this option with the help of
library staff.
ACTION REQUESTED
For Council's information only.
Respectfully submitted,
J4;~a ~c<~
Lisa Shadick
Administrative Services Director
Cc: Mr. Bill Toninato
/a-
COUNCIL MINUTES
PRE-MEETING
September 19,2005
1. CALL TO ORDER
The meeting was called to order by Mayor Soderberg at 6:30 p.m.
Members Present:
Members Absent:
Also Present:
Soderberg, Fogarty, McKnight, Pritzlaff, Wilson
None
Andrea Poehler, City Attorney; Robin Roland, Acting City
Administrator/Finance Director; Kevin Carroll, Community
Development Director; Dan Siebenaler, Police Chief; Lee Mann,
Director of Public Works/City Engineer; Lisa Shadick,
Administrative Services Director; Brenda Wendlandt, Human
Resources Director; Cynthia Muller, Executive Assistant
2. APPROVE AGENDA
MOTION by Wilson, second by McKnight to approve the Agenda. APIF, MOTION
CARRIED.
3. CITIZEN COMMENTS
4. COUNCIL REVIEW OF AGENDA
Councilmember McKnight asked about the Fire Department re-organization and if there
was any cost going from a fraternal organization to a City department. Finance Director
Roland replied no cost in the sense of because it is a fraternal organization, we dealt with
the budgetary issues in the 2006 budget which come out of this activity. There are some
new positions outlined that have already been accounted for.
Councilmember McKnight then asked about the park and trail dedication requirements.
Finance Director Roland explained there is a supplemental item changing one word in the
ordinance. Councilmember McKnight noted storm ponds are now considered
developable acres and asked why. Staff replied this is consistent with other cities.
Developers already get credit for the storm ponds. They do not need to receive double
credit. This ordinance makes these standards consistent with other development
standards in the City. Councilmember McKnight asked if any of the regular developers
were involved in this or if they know this is happening. Finance Director Roland will
check with Parks and Recreation Director Distad.
Councilmember McKnight then asked about the cost-sharing with Empire Township and
why the boundary road analysis went back to 200 I. Community Development Director
Carroll replied that was the year some property was annexed in the eastern part of
Farmington. Some of the roads are in the vicinity ofthe annexed parcels. The townships
payment of some of the expenses for the boundary roads goes back further than 2001, but
Council Minutes (Pre-Meeting)
September 19,2005
Page 2
they chose not to go back any earlier than 2001. Councilmember Fogarty stated the
township met with City staff to determine the amount.
Councilmember Fogarty asked about the boardwalk in Middle Creek Park and if this
boardwalk and the Charleswood boardwalk would both be constructed this winter.
Finance Director Roland felt that was the intention. Councilmember Fogarty stated she
has also had many residents tell her that at Everest Path there is an uncontrolled
intersection where kids like to walk to school. It is a sidewalk to a trail. She asked if
they should request crossing guards there or put in a sidewalk. Police Chief Siebenaler
stated one does not preclude another. Ifthere will be a trail crossing as an access to the
school he suggested they put crossing guards there. Staff has reviewed a number ofthese
requests and some make sense. This is crossing 195th Street from Everest Path to the trail
that leads to Meadowview. City Engineer Mann noted they have talked to the county
about this issue and they have said that crossing guards would make sense and it is their
policy to not stripe a crosswalk at an uncontrolled intersection. Police Chief Siebenaler
recalled a study was done last school year which came up with that recommendation.
Councilmember Pritzlaff asked about the Fire Department re-organization and why it
needs to be done. Human Resources Director Wendlandt replied this was discussed with
the Fire Chief and they agreed Farmington is no longer a small town and they need to
move the Fire Department forward. She made a recommendation to the City
Administrator and the Fire Chief about restructuring the organization. There are some
practices that needed to be updated because they were outdated. A committee was
formed and they worked over the past year to make these changes. This has the Fire
Department's full support. Finance Director Roland stated these guidelines are consistent
with what the League of Minnesota Cities recommends. There are legal issues from the
past that these changes will address.
Councilmember Pritzlaffthen asked about the Ash Street change order and if that was the
county's portion or does the City pay. City Engineer Mann replied there are various
items where the City pays, some the county pays and some are shared. He listed the
various items and who pays for them.
Mayor Soderberg asked about the sign at the pedestrian crossing on Everhill Avenue and
what color it will be. He has seen the typical yellow yield signs and the safety
yellow/green signs. Some signs have a secondary sign below stating state law requires
vehicles to yield to pedestrians in crosswalk. Staff felt the safety yellow was a MnDOT
standard. Staffwill check on the secondary sign. Police Chief Siebenaler stated we have
a movable sign at the crosswalk by Farmington Middle School West on 20gth Street. It is
very effective.
Councilmember Pritzlaff stated regarding snowmobiles when you are crossing a road
going from trail to trail he suggested a stop sign on the trail to make the people on the
trail stop so they also look for traffic. Police Chief Siebenaler stated those stop signs
have been installed on trails in some locations. City Engineer Mann stated in those cases
there is not a crosswalk. Where there is a crosswalk, state law comes into effect.
Council Minutes (Pre-Meeting)
September 19,2005
Page 3
5. STAFF COMMENTS
6. ADJOURN
MOTION by Fogarty, second by McKnight to adjourn at 6:51 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
~/V?~
~hia ~uller
Executive Assistant
COUNCIL MINUTES
REGULAR
September 19,2005
1. CALL TO ORDER
The meeting was called to order by Mayor Soderberg at 7:00 p.m.
Mayor Soderberg called for a moment of silence for Joshua Lund who was killed on his
way to Camp Ripley.
2. PLEDGE OF ALLEGIANCE
Mayor Soderberg led the audience and Council in the Pledge of Allegiance.
3.
ROLL CALL
Members Present:
Members Absent:
Also Present:
Audience:
Soderberg, Fogarty, McKnight, Pritzlaff, Wilson
None
Andrea Poehler, City Attorney; Robin Roland, Acting City
Administrator/Finance Director; Kevin Carroll, Community
Development Director; Dan Siebenaler, Police Chief; Lee Mann,
Director of Public Works/City Engineer; Lisa Shadick,
Administrative Services Director; Brenda Wendlandt, Human
Resources Director; Lee Smick, City Planner; Cynthia Muller,
Executive Assistant
Dan Schmitt, Adam Schmitt, Bill Toninato, Kim Friedrich, Hal
Edwards
4. APPROVE AGENDA
Councilmember Fogarty pulled item 7a) Regular and Special Council Minutes.
MOTION by Wilson, second by Pritzlaffto approve the Agenda. APIF, MOTION
CARRIED.
5. ANNOUNCEMENTS
6. CITIZEN COMMENTS
Mr. Bill Toninato, 18586 Elgin Avenue, asked the Council if they would be willing to
state if they have children, if they are under 18 years of age, and if they attend
Farmington schools. Mayor Soderberg replied he has four children all over the age of 18
and all four graduated from Farmington schools. Councilmember McKnight stated he
has no children. Councilmember Fogarty stated she has three children all under the age
of 18, all school age and currently attending catholic school, but in one year will attend
Farmington public schools a year before the scheduled opening of the new high school.
Councilmember Wilson stated he has two children, the oldest is in kindergarten at the
Kindergarten Center. Councilmember Pritzlaff stated he has no children.
Council Minutes (Regular)
September 19,2005
Page 2
Mr. Toninato stated at the last meeting Council talked about communication and that they
were going to improve that. He found out after that meeting that if you want a video of
the Council meeting, it would cost $35. He thought that was an exorbitant fee to
communicate to the citizens of this City what is going on. He thought there was a better
way of doing it. It could be put on DVD and checked out at the library. Right now the
policy is that you have to go to City Hall and view it there by appointment which limits
the hours which you could view the meetings. Councilmember Pritzlaff asked if we have
the times when the meetings are replayed. He knew it was Mondays and Fridays at 7:00
p.m. Finance Director Roland stated the schedule can be made available to anyone who
asks and that is the first suggestion we make. Councilmember Fogarty stated the
schedule is also on the website. Mr. Toninato stated if people do not have cable, then
what. Councilmember Wilson suggested depending on the number oftapes available and
the demand maybe we could look at something for those who do not have cable.
Administrative Services Director Shadick stated the City has one copy for a VHS
machine. This copy is intended for staffuse at City Hall and Council use. She has had
residents and the media ask to view a tape because they do not have cable. There is a
VCR where residents can view the tapes. The reason we charge for the tapes is it is in
our fee ordinance and it takes stafftime and materials to create the tape. The tape has to
run the length ofthe meeting. The City is in the process of converting to digital. The
cable schedule is on the website or they can call City Hall for the schedule. Meeting
minutes are available on the web site. Mr. Toninato stated the problem with the tapes is
most people have DVD. It would be better to take the past meeting videos and burn them
to a DVD. The cost is insignificant. Letting residents check them out would be a nice
convenience. He can go to a video store and buy movies cheaper than he can get minutes
ofthe Farmington Council meetings. Mayor Soderberg stated' we are moving toward
digital because it is inexpensive. Mr. Toninato stated you could put multiple meetings on
DVD and past meetings could be checked out by the community. The cable replays are
fine for two weeks, but then they are no longer broadcast.
7. CONSENT AGENDA
MOTION by Pritzlaff, second by McKnight to approve the Consent Agenda as follows:
b) Approved School and Conference - Parks and Recreation
c) Received Information Capital Outlay - Parks and Recreation
d) Received Information August 2005 Financial Report - Finance
e) Accepted Resignation Heritage Preservation Commission - Administration
f) Adopted RESOLUTION RllO-05 Administrative Matters -Administration
g) Adopted ORDINANCE 005-543 Fire Department Re-organization - Human
Resources
h) Received Information Pedestrian Crossing Everhill Avenue - Engineering
i) Approved Change Order - Ash Street - Engineering
j) Approved School and Conference - Community Development
k) Adopted ORDINANCE 005-544 Approving Text Amendment Park and Trail
Dedication Requirements - Parks and Recreation
I) Adopted RESOLUTION RIll-OS Approving Grant Agreement Safe and Sober
- Police
Council Minutes (Regular)
September 19,2005
Page 3
m) Approved Cost Sharing Arrangement for City/Township Roads - Community
Development
n) Approved Bills
APIF, MOTION CARRIED.
Councilmember Fogarty pulled 7a) Regular Council Minutes to eliminate a paragraph.
MOTION by Fogarty, second by Pritzlaffto approve 9/6/05 Regular Council Minutes
with the change. APIF, MOTION CARRIED.
Councilmember Fogarty pulled 7a) Special Council Minutes to abstain from voting.
MOTION by McKnight, second by Wilson to approve 9/13/05 Special Council Minutes.
Voting for: Soderberg, McKnight, Pritzlaff, Wilson. Abstain: Fogarty. MOTION
CARRIED.
8. PUBLIC HEARINGS
a) 2005 Seal Coat Project Assessment Hearing - Engineering
The 2005 Seal Coat project is complete. The total project cost is $123,420. The
assessment amount is $61.95 per residential equivalent unit. According to policy
50% ofthe cost ofthe project is assessed. The total amount to be assessed is
$61,710. The City's portion is funded through the road and bridge fund.
MOTION by Wilson, second by Pritzlaffto close the public hearing. APIF,
MOTION CARRIED. MOTION by Pritzlaff, second by McKnight to adopt
RESOLUTION R112-05 adopting the assessment roll for the 2005 Seal Coat
project. APIF, MOTION CARRIED.
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Adopt Resolution - Approve Hometown Development Final Plat and
Development Contract - Community Development
209th Street runs along the north side of the property, north ofthat is Tamarack
Development, the Corinthian Lodge Cemetery runs the entire length to the east, to
the south is the former Marshall Bus Lines property, and businesses to the west.
The preliminary plat showed a looped street, but during the June 16, 2005 Council
Meeting it was suggested to have a looped street instead ofthe cul-de-sacs. They
are proposing 27 single family lots. A contingency is for the developer to obtain
an easement from Corinthian Lodge Cemetery to install a storm water pipe from
the property to the Prairie Waterway. The developer is close to obtaining this.
There is a trail that will eventually lead to the Prairie Waterway. The lots range
from 6,000 to 7,650 sq. ft. The water and sanitary sewer are located on the east
side. The Park and Rec Commission has agreed to the trail and sidewalk
locations. They are getting cash in lieu for park dedication because the
development is small and Tamarack Park is just to the north.
Council Minutes (Regular)
September 19, 2005
Page 4
The final plat and development contract are contingent upon the following:
- The developer obtains an easement from the property owner to the east in order
to construct a storm pipe to the Prairie Waterway.
- The satisfaction of any engineering requirements.
- The development contract is contingent on the developer entering into the
agreement, provide the necessary security, and record the plat with the County
Recorder within 6 months after City Council approval of the final plat.
Mayor Soderberg thanked the Planning Commission, Community Development,
and especially the developer for making this work. He noted there is a potential
future street to connect to the south. City Planner Smick stated the potential
connections are on the southern comers of the plat. Councilmembers thanked the
developer for their patience and for taking the time to work things out.
MOTION by Fogarty, second by Pritzlaff adopting RESOLUTIONS R113-05
and R114-05 approving the final plat and the development contract for
Hometown Addition. APIF, MOTION CARRIED.
Mayor Soderberg stated at Coffee with Council it was suggested that staff do exit
interviews with first-time or small developers looking for ways to improve the process.
b) Adopt Resolution - Dakota County 2006-2010 CIP - Engineering
Dakota County is in the process of preparing their 2006-2010 Capital
Improvement Program. Staff has recommended several projects to the county
which include:
CR 64 (195th Street) from Autumn Glen to TH3 - 2006
CSAH 31, CSAH 50 to CSAH 74 - 2007
. CSAH 74, Denmark to CSAH 31 - 2007
CSAH 50, Division Street to TH3 - 2008
CR 64 (195th Street), Flagstaff to Cedar - 2009
Traffic signals along Pilot Knob Road
208th Street - cost participation
The County's draft CIP is showing the following projects:
CSAH 50, from Division to TH 3 with the cost split between 2006, 2007 and
2008.
CR 64 from Autumn Glen to TH3 with funding in 2006,2007,2008 and 2009.
CSAH 64 (195th Street) from Flagstaff to Cedar for 2009
Council and staff discussed timing and funding ofthe projects. MOTION by
McKnight, second by Wilson to adopt RESOLUTION R115-05 requesting the
Council Minutes (Regular)
September 19,2005
Page 5
inclusion of construction projects in the Dakota County 2006-2010 CIP. APIF,
MOTION CARRIED.
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
Councilmember McKnight: Sent the Council's get well wishes to firefighter Ron
Lindstrom who was injured in a fire last week. He attended the Homecoming football
game on Friday and it was the largest crowd he has ever seen. He thanked everyone for
coming and showing their support for the team.
Councilmember Wilson: He and Councilmember McKnight serve on the City
Facilities Group and they meet again on Wednesday. This should produce a good sense
of the facilities inventory and where we need to go with facilities.
City Attorney Poehler: Today the City was served with a lawsuit by the school
district related to the school site decisions. She encouraged Council not to discuss this at
this time. It will be forwarded to the City's insurance carrier and they will assign an
attorney on behalf of the City. Once that has been done, she will work with that attorney
to have them attend a Council Meeting to give Council an update.
Finance Director Roland: Will be out ofthe office the rest ofthe week. In her
absence, the Acting City Administrator will be Police Chief Siebenaler.
Police Chief Siebenaler: He commended Parks and Recreation Director Distad and
his staff for the Pollution Prevention Day that was held at the park on Friday. 150 fourth
grade students from North Trail Elementary school participated. A number of Police
Department staff attended and most other divisions of the City. It was a wonderful event.
City Engineer Mann: He agreed staff did an excellent job with Pollution
Prevention Day. These types of events fulfill requirements for the NPDES storm water
pollution prevention plan permit from the MPCA. This particular program is a model for
other cities. Regarding the Ash Street project, the assessment hearing has been scheduled
for October 3,2005 and notices have been sent out. Due to the complex nature of this
project and some of the assessments, deferred assessments, and hook-ups to lots that may
split, etc. staffhas decided to schedule an information meeting for September 27,2005
between 5 - 7 p.m. It will be an open house format. Invitations will be sent. If residents
have questions prior to the hearing this would be a good opportunity. Staffwill also
provide Council with a copy of the notice.
Council Minutes (Regular)
September 19,2005
Page 6
Mayor Soderberg: He had the privilege to attend Pollution Prevention Day and
address the kids. Staff did a great job - Lena Larson, Kellee Omlid, J en Collova and
Missie Kohlbeck took the lead on putting this together. This is a quietly celebrated
cooperative between the school district and the City.
He understood the McVicker lot issue with the deed is resolved. They should begin to
see some activity. The City has clear title and there is development interest.
Dakota Communications Center - as of September 12, 2005, 11 cities in Dakota County
have approved the agreement. The first formal meeting of the Executive Committee will
be this Friday, and the Board of Directors meeting which will be attended by Mayor
Soderberg will have their first meeting September 29,2005,3-5 p.m. at the Western
Service Center in Apple Valley. They will be discussing a training facility and at the
Mayor's/Managers meeting there was discussion about partnering with Minnesota State
Colleges.
There have been different activities with regard to hurricane Katrina. At the
Mayor's/Managers meeting there was a speaker who coordinated the relief efforts in
Louisiana. It was spell-binding to hear the things they did. If anyone knows of any
individuals that have relocated to Dakota County or Farmington, it is important they
register with FEMA. They may be eligible for assistance. If anyone wishes to contribute
to relief efforts, make sure you contribute to a reputable agency. Mayors should continue
to take inventory of their housing stock for any displaced individuals. The state is
discouraging the recruitment of families to provide shelter in their own homes.
Farmington Lions and Rotary are hosting a Fun Shoot and he will be participating.
He asked Council to consider a workshop with just Council. We need to talk about
working as a team and the direction we are going. The Acting Administrator should also
attend. Councilmembers supported this idea. It was decided to add this to the budget
workshop on September 28, 2005. The budget would be discussed from 6:00-7:30 p.m.
and the communications discussion could begin at 7:45 p.m. Councilmember Pritzlaff
noted they ran short oftime at the last workshop because they added something onto the
end and suggested this issue should be by itself. Mayor Soderberg noted there are no
other meetings after the workshop so the length would not be a problem.
Mayor Soderberg gave an update on the City Administrator process. After he and
Councilmember McKnight spoke with three candidates, the chamber, among themselves,
and other people there was a recurring theme and that was continuity of leadership with
an Interim City Administrator. It is their recommendation rather than to appoint an
Interim City Administrator to engage in advertising the position and do it in-house, with
Human Resources Director Wendlandt taking the lead and having Council involved in the
process. It would be great to have Council involved in the process to a degree where they
end up with ownership of it. Councilmember McKnight stated we listened a lot over the
last week to come up with this change of plans. They wanted the opinion ofthe rest of
Council. They received a profile and job description from Human Resources and Mayor
Council Minutes (Regular)
September 19,2005
Page 7
Soderberg asked Council to review it and be prepared to make any changes at the
September 28, 2005 workshop. Councilmember Fogarty asked what Band E means.
Human Resources Director Wendlandt replied it is the compensation evaluation system.
Band F is Council, Band E is the level below Council, and then there is a D, C, B, and A.
Mayor Soderberg wanted the whole Council to be involved in this. Finance Director
Roland proposed that once Council gives their comments on September 28, staff would
formulate the position paperwork, list the places to be advertised and bring this to
Council on October 3,2005. Councilmember Wilson liked the fact that they listened and
they are reacting to what they heard. Council is being informed in a way that helps them
make the best decision for the City and the Council. He felt there was a lot of things
lumped together in the City Administrator profile. He would want the language
modernized.
14. ADJOURN
MOTION by Fogarty, second by McKnight to adjourn at 8:11 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
~lr7~
Cynthia Muller
Executive Assistant
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
7h
FROM: Randy Distad, Parks and Recreation Director
TO: Mayor, Councilmembers and Interim City Administrato
SUBJECT: Capital Outlay - Park Improvements
DATE: October 3, 2005
INTRODUCTION
Playground equipment has been installed at Vermillion Grove and Silver Spring Parks. In
keeping with past practice, a concrete border needs to be installed around the playground ~
equipment to contain the wood fiber safety surfacing material that will be placed under and
around the playground equipment.
DISCUSSION
Quotes were solicited from several contractors for installing a concrete border around the
perimeter ofthe equipment at Silver Springs Park. North Country Concrete, Inc. submitted the
low quote in the amount of$2,100.00.
Quotes were solicited from several contractors for installing a concrete border around the
perimeter of the equipment at Vermillion Grove Park. North Country Concrete, Inc. also
submitted the low quote in the amount of$3,370.00.
BUDGET IMPACT
The Silver Springs Park Master Plan estimated that the playground equipment concrete border
would cost $3,600.00. The low quote received was $1,500.00 less than the estimate.
The Vermillion Grove Park Master Plan estimated that the playground equipment concrete
border would cost $7,200.00. The low quote received was $3,830.00 less than the estimate.
There is funding available in the Park Improvement Fund to pay for both of these
improvements.
ACTION REQUESTED
No action is requested. This is for informational purposes only.
~yw
Randy Distad,
Parks and Recreation Director
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ciJarmington.mn.us
?~
TO: Mayor, Councilmembers, and Acting City Administrator ~
FROM: Brenda Wendlandt, Human Resources Director
SUBJECT: Fiber Optic Cabling Project Change Order
DATE: October 3, 2005
INTRODUCTION
Forwarded herewith for Council's review and consideration is Change Order #1 for the Fiber Optic
Cabling Project
DISCUSSION
Change Order #1 provides for additional bid items necessary to connect the new fire station into the
City's fiber network and to provide for payment for work completed by the contractor.
BUDGET IMPACT
The total cost for the change order is $8,990.88. This amount is within the project budget.
ACTION REQUESTED
Approve by motion, Change Order #1 Fiber Optic Cabling project in the amount of$8,990.88.
Respectfully submitted,
" ./l1/ "L
;J~j/L('~/7$i:.w(I1(<{,tc
I
.
Brenda Wendlandt, SPHR
Human Resources Director
cc: file
Parsons Technologies
Charlie Shaffer
5960 Main Street N.E.
Minneapolis, MN 55432
Tel: (763) 528-7762
Fax: (763) 571-7210
E-mail: cshaffer@parsonscorp.com
City of Farmington
Attn: Brenda Wendlandt
325 Oak Street
Farmington, MN 55024
Tel: (651) 463-1806
E-mail: BWendlandt@CI.FARMINGTON.MN.US
PARSONS
Fire Station NORTH
QUOTE
CCN#
Date (current):
Job name:
Job number:
Page number:
01(OPTION 2)
09/19/2005
OSP Fiber 2005
C05057
1 of 1
Work Description
Provide and install one new 12-strand Singel Mode OSP rated fiber optic cable from Farmington Police to the newly constructed
Farmington Fire Station North.
OPTION # 2: Intercept general contractor furnished conduits with two 1.5-inch ducts and furnish and install two new handholes. *
OPTION #2
We assume that a 19" relay rack will be provided and installed by others prior to installing terminations in this scope of work.
Item Description
PCH-01 U Corning Pretium Housing
CCH-CP12-59 Corn Panel 12SC
Route Cable (inside) each end
Dress Cable into rack at Ea. End
Corning 95-201-41-SP SC SM
Corning FAN-BT25-12 Bi-Fi Kit
Misc. Fiber Consumables
Test, Label & Certify
Qty
2
2
2
2
26
2
1
1
Price U
188.50 E
59.28 E
0.00 E
0.00 E
6.69 E
12.59 E
25.00 E
5.00 E
Hrs U Mat $ Tot. Hrs
0.33 E 377.00 0.66
0.10 E 118.56 0.20
2.00 E 0.00 4.00
1.00 E 0.00 2.00
0.20 E 173.94 5.20
0.20 E 25.18 0.40
0.00 E 25.00 0.00
0.47 E 5.00 0.47
$724.68 12.93
Total ($)
724.68
47.10
771.78
808.13
1,579.91
157.99
347.58
2,085.48
6,905.40
$8,990.88
Totals
Summary
General Materials
Material Tax
(@ 6.500 %)
Material Total
Technician Crew
(12.93 Hrs @ $62.50)
Subtotal
Overhead
Markup
(@ 10.000 %)
(@ 20.000 %)
Subtotal
Opton 2
($6,770.00 + 0.000 % + 2.000 %)
Final Amount
Original Contract Amount
Previous Change Order
This Change Order
Revised Contract Amount
$231,575.00
$ 8,990.88
$240,565.88
CHANGE IN CONTRACT TIMES:
Original Contract Times:
Substantial Completion (days or date):
This Change Order provides for additional Bid items to provide for payment for work completed
by the Contractor.
Increase of this Change Order:
Substantial Completion (days or date):
Ready for final Payment (days or date):
Contract Time with all approved Change Orders:
Substantial Completion (days or date):
Ready for final Payment (days or data):
Recommended for Approval by:
LOGIS
Date:
Approved by Contract:
Parsons Technologies
Approved by Owner:
City of Farmington
Date
Date
cc: Owner
Contractor
Bonding Company
LOGIS
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
7d
TO: Mayor, Councilmembers and Acting City Administrator~
FROM: Ken Kuchera
Fire Chief
SUBJECT: 2005 Assistance to Firefighters Grant- Fire Prevention and Safety Program
DATE: October 3,2005
INTRODUCTIONIDISCUSSION
The Fire Department would like to apply for a grant through the Fire Prevention and Safety
Grant program. Weare looking for funding for a Fire Investigation Unit and tools to conduct
efficient and accurate investigations. Over the past few years several properties in the City of
Farmington have been the target of arson. This unit will aid in the timely investigation of all
these cases as all the resources needed to conduct an investigation will be in one place. We are
asking the Department of Homeland Security for $18,000.
BUDGET IMPACT
This grant cycle requires no match by the receiving organization. There will be no budget
impact.
ACTION REQUESTED
Approve the 2005 Fire Prevention and Safety Grant Application.
Respectfully submitted,
J~)( ud-<eV
Ken Kuchera
Fire Chief
~~
cc: Robin Roland
Entire Application
Preparer Information
Prefix
First Name
Middle Initial
Last Name
Organization Name
Address 1
City
State
Zip
Business Phone
Home Phone
Mobile Phone/Pager
Email
Preparer Information
Mr.
John
Powers
Farmington Fire Department
325 Oak St.
Farmington
Minnesota
55420 -
651-463-1840 Ext.
952-888-2415
651-775-6555
jpowers@ci.farmington.mn.us
* Is there a grant-writing fee associated with
the preparation of this request?
If you answered yes above, what is the fee?
No
$
* Are you the person to be contacted on matters involving this application? Yes
If yes, please specify: Primary Contact
https://porta1.fema.gov/firegrant/j sp/prevention2005/ application/print_ app.j sp ?print=true&... 9/28/2005
Contact Information
, Title
Prefix
, First Name
Middle Initial
, Last Name
, Business Phone
'Home Phone
Mobile Phone/Pager
Fax
'Email
, Title
Prefix
, First Name
Middle Initial
, Last Name
, Business Phone
'Home Phone
Mobile Phone/Pager
Fax
'Email
Primary Contact Information
Fire Marshal
Mr.
John
Powers
651-463-1840 Ext.
952-888-2415 Ext.
651-775-6555
jpowers@ci.farmington.mn.us
Alternate Contact Information
Fire Chief
Mr.
Ken
Kuchera
651-463-4771 Ext.
651-755-2424 Ext.
kkuchera@ci.farmington.mn.us
https://porta1.fema.gov/firegrant/j sp/prevention2005/ application/print_ app.j sp ?print=true&... 9/28/2005
Applicant Information
Additional Information
. This fiscal year, are you receiving Federal funding from any
other grant program for the same purpose for which you are
applying for this grant?
. This fiscal year, are you receiving Federal funding from any
other grant program regardless of purpose?
. Is the applicant delinquent on any federal debt?
If you answered yes to any of the additional questions above,
please provide an explanation in the space provided below:
We were notified this week that we will recieve about $100,000 in the AFG program for 2005.
. Organization Name
. Type of Applicant
If other, please enter the type of Applicant
. Are you a Fire Department?
If yes, what type of department do you represent?
If you answered combination, above,
what is the percentage of career members in your organization?
. Are you a non-fire based EMS?
. Type of community served?
. Employer Identification Number
. What is your DUNS Number?
Headquarters Physical Address
. Physical Address 1
Physical Address 2
. City
. State
. Zip
Mailing Address
. Mailing Address1
Mailing Address2
. City
. State
. Zip
Account information
. Type of bank account
. Bank routing number - 9 digit number on the bottom left hand
corner of your check
'Your account number
City of Farmington Fire Department
Fire Department
Yes
All Volunteer
No
Suburban
41-6005151
108509795
21625 Denmark Ave.
Farmington
Minnesota
55024 - 9468
325 Oak St.
Farmington
Minnesota
55024 - 1374
No
Yes
No
https://portaLfema.gov/firegrant/j sp/prevention2005/ application/print_ app.j sp ?print=true&... 9/28/2005
Request Information
. 1. Select one of the choices listed below. You can apply for a maximum of 3 projects within an activity.
(If you modify your selection, you will lose data entered under the original activity.)
Program Name
Fire Prevention and Safety
Request Details
The number of projects and cost for the activity Fire Prevention and Safety are listed in the table below.
Activity
Fire Prevention and Safety
Number of Projects
Total Cost
$ 11 ,865
View Project
*1. Project
*If you selected other, above, please specify
Project Information
Arson Detection/Prevention
*2. Who is the target audience for the planned project?
Children under 14
Firefighters
Adults over 65
High risk group
*3. What is your estimated size of the target audience?
373000
Formal Assessment
. How was this target audience determined?
Briefly describe method used (required if selected other
than "None of the above" above)
*4. Does your proposal include partnerships? (Le. Fire
Departments, community organizations or
national/state/local organizations)
County population figures.
Yes
The equipment would be available to all fire
If you answered Yes to question 4 above, please specify departments in the county as part of out mutial aid
the partner(s): agreements.
*5. Is it the applicant's intention to continue delivering this
program after the grant year?
*6. Will your organization periodically evaluate the projects Yes
impact on the community?
If you answered Yes to question 6 above, please specify: As we investigate fires and make fire cause
determinations, we are going to compile data so
that we can: 1. Help identify arson across
jursidictionallines. 2. Design arson prevention and
Yes
https://portal.fema.gov/firegrant/j sp/prevention2005/ applicationlprint_ app.j sp ?print=true&... 9/28/2005
prosicution stratigies that are effective for
Farmington as well as county wide. 3. Help tailor
other fire prevention programs that fit the actual
fire problem. Once we have a handle on the fire
problem we can use the data to continually
evaluate our programs.
*7. In the space provided below, please provide a brief synopsis of the proposed project:
The Farmington Fire Department would like to receive a grant for a Fire Investigation/Arson Detection Trailer
and investigation tools.
*8. In the space provided below, please explain the experience you have in managing the type of project you
are proposing:
We have procedures in place to track the types of fires that happen in Farmington. We have an experenced
investigator employed be the city, as well as several mutial aid investigators available.
Budget Item
*Item
*Select Object Class
If you selected other above, please specify
* Number of units
* Cost per unit
Description
The space to the right can be used to provide further
clarification on the costs (i.e. personnel costs:
number of hours/rate/staff; or meeting costs: number
of meetings/days/attendees). Budget justification
should be included in the project narrative.
Budget Item
*Item
*Select Object Class
If you selected other above, please specify
* Number of units
* Cost per unit
Description
The space to the right can be used to provide further
clarification on the costs (i.e. personnel costs:
number of hours/rate/staff; or meeting costs: number
of meetings/days/attendees). Budget justification
should be included in the project narrative.
Budget Item
*ltem
*Select Object Class
If you selected other above, please specify
* Number of units
* Cost per unit
Enclosed Trailer 6'x12'
Equipment
1 (Whole number only)
$ 6540 (Whole dollar amounts only)
This trailer will house all of the arson investigation equipment that is
required to investigate fires. A trailer is more economical that a
motorized unit as it can be pulled with an existing fire department
vehicle. This price does include shelving and storage containers for
inside the trainer.
Cannon Digital Camera
Equipment
1 (Whole number only)
$ 400 (Whole dollar amounts only)
This will be used a supplement to 35mm photography at fire scenes.
Making the fire cause information more readily shared among
agencies
Accelerant Detection Equipment
Equipment
1 (Whole number only)
$ 575 (Whole dollar amounts only)
Description
The space to the right can be used to provide further These items are an Ultra-Violet accelerant detection light and a
https://portal.fema.gov/firegrant/j sp/prevention2005/ application/print_app.j sp ?print=true&... 9/28/2005
clarification on the costs (Le. personnel costs:
number of hours/rate/staff; or meeting costs: number
of meetings/days/attendees). Budget justification
should be included in the project narrative.
Budget Item
*Item
*Select Object Class
If you selected other above, please specify
* Number of units
* Cost per unit
Description
The space to the right can be used to provide further
clarification on the costs (Le. personnel costs:
number of hours/rate/staff; or meeting costs: number
of meetings/days/attendees). Budget justification
should be included in the project narrative.
Budget Item
*Item
*Select Object Class
If you selected other above, please specify
* Number of units
* Cost per unit
Description
The space to the right can be used to provide further
clarification on the costs (Le. personnel costs:
number of hours/rate/staff; or meeting costs: number
of meetings/days/attendees). Budget justification
should be included in the project narrative.
Budget Item
*Item
*Select Object Class
If you selected other above. please specify
* Number of units
* Cost per unit
Description
The space to the right can be used to provide further
clarification on the costs (Le. personnel costs:
number of hours/rate/staff; or meeting costs: number
of meetings/days/attendees). Budget justification
should be included in the project narrative.
Budget Item
*Item
*Select Object Class
If you selected other above, please specify
* Number of units
* Cost per unit
mechanical accleerant sniffer.
Generator/lighting/ for investigation
Equipment
1 (Whole number only)
$ 1500 (Whole dollar amounts only)
This item is a 5000 watt Coleman generator, 4 tripod lights, and 500
feet of extension cord. This generator will be kept in the investigation
trailer.
Dewalt Cordless Tool Kit
Equipment
1 (Whole number only)
$ 350 (Whole dollar amounts only)
It will be stored in the trailer. These tools will be used in gaining
samlpes for lab analsys.
Evidence Containers
Supplies
1 (Whole number only)
$ 500 (Whole dollar amounts only)
An assortment of containers (cans/jars) and bags that can be used
in the collection of evidence.
Hand Tools
Equipment
1 (Whole number only)
$ 2000 (Whole dollar amounts only)
https://porta1.fema.gov /firegrant/j sp/prevention2005/application/print _ app.j sp ?print=true&... 9/28/2005
Description
The space to the right can be used to provide further
clarification on the costs (Le. personnel costs:
number of hours/rate/staff; or meeting costs: number
of meetings/days/attendees). Budget justification
should be included in the project narrative.
Budget
This includes small tools such as shovels, rakes, brooms, step
ladders, hammers, screw dirvers, pliers, pry bar, electrical tester,
flashlight, smaller hand tools, tape recorder, office products.
Budget Obiect Class
a. Personnel
b. Fringe Benefits
c. Travel
d. Equipment
e. Supplies
f. Contractual
g. Construction
h. Other
i. Indirect Charges
Indirect Cost Details
Agency Indirect Cost Agreement with
Indirect Cost Rate
Agreement Summary
Federal Share
Total Budget
%
$0
$0
$0
$ 11 ,365
$ 500
$0
$0
$0
$0
$ 11,865
$11,865
https://porta1.fema.gov /firegrant/j sp/prevention2005/applicationlprint_ app.j sp ?print=true&... 9/28/2005
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.cLfarmington.mn.us
TO: Mayor and Councilmembers
FROM: Robin Roland
Acting City Administrator
SUBJECT: Supplemental Agenda
DATE: October 3,2005
It is requested the October 3, 2005 agenda be amended as follows:
CONSENT AGENDA
Add 7f)
Approve Donation of Equipment for Hurricane Victims - Fire Department
Fire Departments in Dakota County have been asked to donate equipment to Fire
Departments in Hancock County, Mississippi who suffered losses due to Hurricane
Katrina.
Respectfully submitted,
~p~
Acting City Administrator
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
7.(
FROM:
Mayor, Council Members and Acting City Administrator t
Ken Kuchera
Fire Chief
TO:
SUBJECT:
Hurricane Katrina Relief Donation of Surplus Equipment- Fire Department
DATE:
October 3, 2005
INTRODUCTIONIDISCUSSION
The Lakeville Fire Department is spearheading an effort to help a fire department in Hancock
County, Mississippi. They have asked all the Fire Departments in Dakota County to help.
Hancock County is located between New Orleans and Biloxi. The fire departments in this
county suffered extraordinary losses due to Hurricane Katrina.
Farmington Fire Department recently took delivery of new rescue tools. Our old Hurst rescue
tools were near the end of their useful life and were becoming outdated. Our new hydraulic
rescue tools are not compatible with the old tools so we are not able to use them as spares. Due
to the age of our old Hurst tools the trade-in value on the tools would be minimal.
The Hurst rescue equipment we would like to donate is as follows:
1- Hydraulic Rescue Spreader
1- Hydraulic Rescue Cutter
3- Various sized Hydraulic Rams
75-100 Feet of Hydraulic Hose
1- Electric Hydraulic Pump
BUDGET IMPACT
There would be no additional expenditures from the Fire Department budget.
ACTION REQUESTED
Approve the donation of surplus fire equipment (Hurst rescue tools) to the Fire Departments in
Hancock County Mississippi.
Please read the attached article in our City newsletter.
So far, Lakeville has committed to sending one of our brush trucks to the area. (It was
due to be replaced) In addition, Clarey's and Custom Fire each donated an engine. We are
working on getting them ready for shipping down South.
If your department can help, Hancock County Mississippi is looking for the following
items:
Set of Ground ladders for the two engines
2 - K-12 saws
Hurst .:tools
Indian Packs
Drop tanks
Portable pumps
Lighting equipment
Electric reels
Generators
1 - decon shower
Salvage covers
Any small tools, wrenches, pike poles, etc.
(they have enough SCBA, hose and turnout gear)
Lakeville Fire will make sure the donated items get delivered on or about October 15th.
If you have any of these items, they can be dropped off at our Fire Station #1 20190
Holyoke Ave, Lakeville or...just call and we'll pick up.....
Thanks in advance....
Scott Nelson, Chief
Lakeville Fire Department
20190 Holyoke Ave.
Lakeville, MN 55044
952-985-4701
snelson@ci.lakeville.rnn.us
2
Messages
Construction
updates
Holyoke Ave. closure
Holyoke ,.he.. from 100 feel soulb of 19SIb SI.
10 600 feet nortb of 1951h SI. will be closed
beginninc )ton~ Sept 26 IhrouchFri~ Sept 30.
Local traffic wUl be able to access 195th SI. from
Ibe soulh.
CR 50
Completion of the paving near the 1-35. CR SO
intersection continues. Traffic has been switched
under the 1-35 bridge. Center median work will
continue between the ramps to 1-35 and in the area of
CR 5 and 172nd Sl. Final signal work will be
completed in the coming weeks. followed by final
paving between the 1-35 bridge and Kenyon Ave.
CR 60/1-35
Traffic has been switched beneath the 1-35 bridge
to allow center median work. The only major item of
work remaining is the consUUction of the southbound
1-35 bridge. The bridge should be completed and
traffic will be restored to 1-35 in early October.
CR 60/Judicial
The traffic has been switched to the north half of
185th Sl. Work will now begin on building the south
half of 185th Sl. with storm sewer work to be
completed ne,.. week. weather pennining.
185thSt./Dodd Blvd.
Work continues this week on the nonh half of
185th Sl. and the west side of Dodd Blvd., continuing
pasrlpava Ave. Storm sewer work on Dodd will be
taking place over the next few weeks. with road
construction to follow. Cwb on 18Sth Sf. is expected in
the ne,.. week. The remainder of the project will be
completed under traffic. In conjunction with this project.
signals are scheduled to be placed at the intersection of
lpava Ave. and 185th Sl. Installation of these signals is
expected to take place later this year.
175th St.
Restoration work is now complete. Paving is
expected to be completed by Monday, Sepl. 26, with
final sniping to follow.
CR 70/Dodd Blvd.
This project to widen all four legs of the
intersection of CR 70 and Dodd Blvd. and the adilition
of turn lanes and traffic signals continues.
The strom sewer work has been completed and
all remaining widening will be done under traffic.
Questions on this project may be directed to the
Dakota County Transponation Depanment at 952-
891-7900.
Position available
Secretary/Receptionist
DUTIES - Provide front..Jine customer setVice at City
Hall main lobby. both over the phone and in person.
QUAUFICA nONS - Advanced secretarial training
preferred, one year minimum experience as secretaryl
receptionist required. Must be proficient in won:t
processing. (Microsoft Wotd preferred) and enjoy
wor1<ing with the public on a daily basis. Strong oral and
written communication skills, friendly and professional
phone manner. strong organizational and money
handling skills.
PAY - S14.74-S16.08Ihour. o.o.a., excellent benefits.
Submn 0 City of I.akeYiDe application by October 7. 2005 10
Human Resources. City of l.ake\lille. 20195 Holyoke Ave..
l.akeville. MN 56044. For an application ond job deSCriplion
see the City Web site at www.c/./alce\lille.mn.u. or call
952-985-4400.
akeville Fire Department spearheads
hurricane relief for Hancock County, MS
The Lakeville Fire Depanment has elected to adopt the City ofLakeville covers 38 square miles and has
a county in Mississippi in order to give direct aid to a population of about SO.OOO. Like Lakeville, the area
fire depanments affected by Hurricane Katrina. is protected mainly by volunteer firefighters.
Hancock County. Mississippi is situated on the In Hancock County. in addition to the loss of 42
gulf coast between New Orleans and Biloll,i. It is one people. seven fire stations and 27 pieces of apparatus
of the areas hardest hit by the stonn. Witli a were completely destroyed by the stonn. ~ccording
population of 42.967. spread over476 square miles. to Tom Banlen of the Emergency OperatIOns Center
relief effons have been hampered because of the for the county. MWe are in dire need of fire
large area, making this 'one of the most overlooked equipment and apparatus to get us through until
districts affected by hurricane damage,' according to replacement equipment is available through FEMA,
Lakeville Fire ChiefScon Nelson. By comparison. which could take up to two years.M
The Lakeville Fire Depanment is working with
the Cil)' Council and other area fire depanments 10
collect needed equipment for the stricken area.
In mid.()ctober, Lakeville firefighters will
personally deliver collected items to the Hancock
County Emergency Operations Center for
distribution throughout the county.
-This is a project we can all embrace because
we'll be able to see tangible evidence of exactly who
has benefited from our effons. ~ said Chief Nelson.
Residents can contribute by making a donation at
the Fire Prevention Open House on Oct. 12. or by
sending their donation to Lakeville FirelHancock
Relief, 20 190 Holyoke Ave,. Lakeville. MN 55044.
Checks should be made out to Lakeville Fire Relie(
Fire Prevention
Open House
Wednesday, Oct. 12
6 to 9 p.m.
Fire Station 1, 20190 Holyoke Ave.
Parking available at City Hall
Car extrication demonstration at 6:30 p.m.
Car fire demonstration at 7:30 p.m.
Equipment displays. Fire safety trailer.
Root beer and cookies provided.
Meetings
Sept Z7 - Economic Development
Commission, 4:30 p.rn.
TIME CHANGE
Meelingsheld at City Hal. 20195
Holyoke Ave. unless_noted
Sign up for the Vermillion River cleanup
Please join the Lakeville Environmental Resources At the conclusion of tile event. REI will provide
staffand the Friends of the Mississippi River to help all volunteers with lunch and aspecial REI volunteer
clean up the banks and floodplain of the Vennillion t-shin.
River, including South Creek in Lakeville. This watershed-wide cleanup is being organized
Friends of the Mississippi River (FMR) is a with support from the Vennillion River Watershed
leading citizen organization working to proiect and Joint Powers Organization and REI. The event is
enhance the Mississippi River and its watershed in also being supported by the cities ofLakeville.
the Twin Cities area. FMR works to create positive Hastings, and Farmington.
changes that improve water quality. provide habitat For more infonnation on helping with this cleanup
for wildlife. and inspire commitment to this natural effon, contact Ann Messerschmidt at 952-985-4528,
wonder that flows through the area or Katie Galloway at 651-222-2193 x14.
Vermillion River Cleanup
Saturday, Oct. 1
9 a.m. to noon
The South Creek cleanup will begin at the Street
Maintenance Building. 7773 214th SI.
After receiving bags and gloves, volunteers will
head out to collect liner and other debris that has
accumulated along the river and floodplain over the
summer months.
LPD car seat
clinic Sept. 29
.,
Arts Center a
October events i I
The lakeville Area Ans Center is offering a
variety of perfonning ans shows during October.
(ktnh~r 8-'): II"knta '"II~~ s~ m"h"n~, n'l!
(;,,'tllt.'.\/ (;ellerlltjIJII
Celebrating the 60th anniversary of the end of
World War II.
7:30 p.m. (Saturday) or 2 p.m. (Sunday).
Tickets: 510 adultslS7 seniors & students
Octoher 29: .-\u~shur1! Ce'utcnnial Sin~C'n
Reviving the tradition of gospel quanets from the
I 890s. perfonning gospel spirituals. barbershop,
and sacred music.
7:30 p.m. Tickets: 58
Ortnher JU: Sho,,,tollpe..,
Starring Rachael Kroog. this nonstop musical variety
show features five decades of memorable hits.
2 p.m. Tickets: 520 adultslS 17 seniors & students
For more infonnation call 952-985-4640 or go
online 10 www.ci.lakeville.mn.u5.onthehomepage.
click on Ans Cenler Events.
20195 Holyoke Ave, lakevllle. MN 55044 Phone 952-985-4400 htlp //www CI lakevllle mn us Dial 911 for Emergency
Seven out of 10 car seats are used
incorrectly in Minnesota.
Make sure yours is not one of them!
FREE car seat dinic on Sept. 29.
Held at Belzer's Chevrolet.
Registration is required, call the Lakeville
Police Department at 952-985-2829.
SponSOfed by lI1e l.akeville Police Oepal1l11en~ Jeff Ilelzefs
Chevrol8~ Minnesota Safe Kids Buckle Up and lI1e 00_
County Safety Imi1alive.
~C1J
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers, Acting City Administrator ~
Lee M. Mann, P.E., Director of Public Works/City Engineer
FROM:
SUBJECT:
Ash Street Area Improvement Project Assessment Hearing
DATE:
October 3, 2005
INTRODUCTION
The City Council scheduled the Ash Street Area Improvements project assessment hearing at the
August 1, 2005 City Council meeting.
DISCUSSION
The Ash Street Area Improvements project will be substantially complete this fall.
All affected property owners have been notified as to the date and time of this public hearing and that
final assessments may be adopted at this assessment hearing pursuant to M.S. 429.
BUDGET IMPACT
Per the City's agreement with Dakota County, the County is funding 70% of the street construction
costs and 25% of the storm sewer costs for the Ash Street project. Consistent with the City's
assessment policy in regards to reconstruction projects, 35% of the City's share of the street and
lateral utility (sanitary sewer, storm sewer and water main) project costs is proposed to be assessed to
benefiting properties. The remaining 65% of the street and lateral utility costs and all of the trunk
utility project costs are being funded by the City per previous communications.
A benefit appraisal was performed for the Ash Street Project area. In regards to the area-wide benefit
that properties would receive from the street and storm sewer improvements, the appraisal indicated
that the maximum benefit would be $800 per residential equivalent unit (REV). The appraisal also
identified the benefit (factored for 2005) for water and sewer service to be $3,450 for water and
$4,200 for sewer for the existing properties along Ash Street and $4,250 for water and $5,500 for
sewer for the properties in Highland Circle.
The estimated area-wide assessment based on the feasibility report at the project hearing was
$544.96. The actual proposed area-wide assessment based on the project costs is $454.54 per REV.
The assessments for sewer and water for those properties connecting along Ash Street and in
Highland Circle are proposed as per the previous appraisal outlined above. The REV's for the
Ash Street Area Improvement Project Assessment Hearing
October 3, 2005
Page 2
commercial and multifamily properties in the project area have been calculated and it is proposed that
those properties be assessed for their respective RED's.
ACTION REQUESTED
Adopt the attached resolution adopting the assessment roll for the Ash Street Area Improvements.
Respectfully Submitted,
~)/h7Vl~
Lee M. Mann, P.E.
Director of Public Works/City Engineer
cc: file
RESOLUTION NO. R -0
ADOPTING ASSESSMENT ROLL FOR PROJECT 93-1
ASH STREET PHASES 1 & 2 IMPROVEMENT PROJECT
Pursuant to due call and notice thereof, a special meeting of the City Council and the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 3rd day of
October, 2005 at 7:00 p.m.
Members present:
Members absent:
Member
introduced and Member
seconded the following resolution:
WHEREAS, pursuant to proper notice duly given by the Council, the Council has met and heard
and passed upon all objections to the proposed assessments for the following improvement:
Proiect No.
93-1
Description Location
Ash Street Reconstruction Ash Street from the Prairie Waterway east of 11 th
and Utility Improvements Street westerly to the railroad tracks
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF FARMINGTON,
MINNESOTA:
1. Such proposed assessment, a copy of which is on file in the office of the City Clerk, is
hereby adopted and shall constitute the special assessment against the lands named
therein, and each tract of land therein included is hereby found to be benefited by the
proposed improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of
15 years, the first of the installments to be payable on or before the first Monday in
January, 2006 and shall bear interest at the rate of 5% per annum from the date of the
adoption of this assessment resolution until December 31, 2020. To each subsequent
installation when due shall be added interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property,
with interest accrued to the date of payment, to the City Treasurer, except that no interest
shall be charged if the entire assessment is paid within 30 days from the adoption of this
resolution; and s/he may, at any time thereafter, pay to the City Treasurer the entire
amount of the assessment remaining unpaid, with interest accrued to December 31 of the
year in which such payment is made. Such payment must be made before November 1 or
interest will be charged through December 31 ofthe next succeeding year.
4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County. Such assessments shall be
collected and paid in the same manner as the other municipal taxes.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
3rd day of October, 2005.
Mayor
Attested to the
day of October, 2005.
Acting City Administrator
SEAL
Shannon & Lawrence Walsh-Owners
816 Second Street
Farmington, MN 55024
Parcel #40310003059
Subject: Objection of Special Assessment - City Project #93-1
To: Farmington City Council
Pursuant to Minnesota State Statue 429.061, Sub. I & Sub. 2 we object to the City's final
assessment as per your notice for the following reasons.
1. We content that all adjacent property south of Ash Street will receive the exact same
benefit as the properties north of Ash Street, they need to be assessed equally.
2. All properties located in the township south of Ash Street were accessed only at their
option, properties north of Ash Street received mandatory assessment. This
procedure was and is grossly unfair and unjust.
3. Our property receives no benefit from the storm water improvements while properties
south of Ash Street receive most of the benefit from these changes and are accessed
nothing.
4. Assessment for storm sewer project cost is a violation of City of Farmington
AssessmentJImprovement Policy, Section IV.B, 5., a.
5. Most of the road way improvements i.e. left hand turn lane, paved shoulders, bike
trails, curbs were completely unnecessary. After repeated requests to the Farmington
City Engineer, Dakota County Engineer, and the Farmington City Council itself to
produce a traffic study or any evidence of a need for these "improvements" none of
them were able to show any justification whatsoever.
6. According to Mr. Mann, City Engineer the Dakota County Fair Grounds were already
receiving sanitary sewer and water and therefore they were not being assessed for the
improvements. We were already receiving sanitary sewer and water but we are being
assessed. This is blatantly unfair.
7. According to the Feasibility Report, the Dakota County Fair Grounds is draining
about % of its storm water run off into the "improved" system. According to Mr.
Mann, they also have a "plan" to divert their water somewhere else but no visible
changes have been made to their property. Consequently, they are receiving a big
benefit from the storm water changes but are paying nothing. This again is unfair to
the other property owners.
8. According to Mr. Harvey Snyder, preparer of the Property Benefit Study he states for
streets and storm sewer, the city should not exceed $800,000 and that this amount
"should be sustainable if necessary". When we questioned Mr. Mann about this
figure and its computation he told us that we would have to ask Mr. Snyder directly.
When we asked Mr. Snyder he said his information was for the City only and he
would need the City's permission to answer the questions. We asked Mr. Mann to
give Mr. Snyder permission and he refused. We petitioned the City Council and they
ignored our request, so in fact when challenged about this figure and computation no
one with the City or its consultants could produce proof of any benefit or increase
value to our property.
9. Probably the biggest benefactor from this project has been the Dakota City Fair
Grounds. They have received improvement to their storm water runoff, improved
water delivery, improved sanitary sewer system, had a life station removed from their
property. According to newspaper articles the left hand turn lanes were added for
their primary benefit, they have a paved shoulder, curbs/trails for added parking and
improved pedestrian access to the facilities. For which they are being accessed
absolutely nothing. This is unfair and unjust.
10. Dakota County's policy to pay 100% of the Townships cost for right-of-way and
construction as compared to only 55% of the city's share of these costs is unfair,
basing that policy on their perception of one's ability to pay is discriminatory and
unjust.
II. With the unnecessary roadway improvements that the City has made to Ash Street,
they have effectively made an improved bypass for County Road 50 to encourage
motorists to avoid the traffic, pedestrian congestion and stoplights in the city's
downtown area and re-route it over to Denmark A venue to their new downtown
commercial development the "Spruce Street Corridor". This will result in more
traffic noise, air pollution, longer waits to turn at the north/south streets, unmuffled
trucks, motorcycle noise and longer waits at the railroad crossing. These things are a
determent to the neighborhood and we believe these "improvements" will decrease
the enjoyment of property for our neighbors and ourselves and actually lower
property values in the area.
Respectfully submitted October 3,2005
~c:c jt/~
Lawrence E. Walsh
~
Shannon Walsh
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.cLfarmington.mn.us
IDa..
TO:
Mayor, Councilmembers and Interim City Administrator~
Randy Distad, Parks and Recreation Director
FROM:
SUBJECT:
Consider Request to Rename the Rambling River Park Ballfields
DATE:
October 3, 2005
INTRODUCTION
A request has been made by Leon Orr, a resident of Farmington, to rename the Rambling River
Park Ballfields to Feely Fields.
DISCUSSION
Leon Orr attended the September 14, 2005 Park and Recreation Advisory Commission (PRAC)
meeting and requested that the Rambling River Park Ballfields be renamed Feely Fields in honor
of the Feely family. Mr Orr explained to the PRAC that the ballfields in Rambling River Park
were once part of the original Feely homestead and felt that by renaming the fields, it would
provide a more clear distinction between the school district fields on the north side of CSAH 50
and the City of Farmington softball fields on the south side ofCSAH 50. I have attached a letter
(Exhibit A) that Mr. Orr prepared and submitted to the PRAC as part of his formal request to
rename the ballfields.
During the discussion two issues raised by PRAC members were as follows:
1. Ifthe ballfields were renamed to Feely Fields, would this name have to be carried to a
new ballfield complex should these ball fields ever be demolished?
2. If the ballfields were renamed, who would pay for the cost to construct a new sign for the
ballfields?
Mr. Orr stated that the name Feely Fields would only apply to these specific ballfields as they are
on the location of what was once the original homestead and he wouldn't want the name carried
to a new ballfield complex. He also recommended that a new wood sign would be constructed
and then would be installed in place of the existing sign. He didn't think that it would cost much
money or time to construct this sign.
The current park/facility naming policy states that a facility can be named after someone if one or
more of the following is met:
1. A long-time City employee, volunteer or supporter.
2. A citizen and/or family of the community.
3. An individual, family or organization supported the project financially.
The policy also states that Park and Recreation facilities should be named carefully and with
permanent intent.
BUDGET IMPACT
Should the City Council approve this request, one issue that needs to be resolved is who should
pay for the cost of changing the sign. If you remember, the City just recently went through the
renaming of the ice arena and the people who requested the name change paid for the new sign.
In keeping with this past practice, it would only be appropriate to follow past practice. It is
estimated that the cost to replace this sign would be less than $100.00. This issue should be
discussed with Mr. Orr at the October 3rd City Council meeting.
ACTION REQUESTED
The City Council should consider the PRAC's unanimous recommendation to rename the
Rambling River Park Ballfields to Feely Fields and if agreeing with the PRAC should first
address who covers the cost to replace the existing ballfield sign with a new sign before
approving the name change.
-il;&p;;;o
Parks and Recreation Director
cc: Park and Recreation Advisory Commission Members
E)[~~ ~ ~+- A
DATE: August 22, 2005
SUBJECT: Suggested name change for Rambling River Fields
TO: Randy Distad
Director, Farmington Parks & Recreation Dept.
Farmington, MN 55024
Randy:
I was pleased with the recent name change of the Farmington Civic Arena to the
Schmitz/Maki Arena. It adds a measure of history and recognizes two important names
in the hockey/ice skating community.
I have long thought of another public facility that should appropriately be named after a
very prominent family of the past. I would like to make the following suggestion for the
reasons noted:
EXISTING NAME: Ramblin2 River Fields which are a part of Rambling River Park
SUGGESTED NEW NAME: Feelv Fields
REASON: These fields, along with the Arena, are located on land which was a part of
the old Feely farmstead. The house used to be located where the Dental building is at the
comer of Hwy. 50 and Division Street.
The land was obtained for public purposes for the city via eminent domain for the Arena
and ball fields in the 70's. I am very familiar with the details since I was the Chair of the
Parks and Recreation Commission at the time and gave testimony in court for to support
their acquisition.
The Feely name has been a part of the community for at least 100 years (my estimate)
and continues to be a prominent name as well as the physical presence of the Feely Farm
Elevators.
I would appreciate it if you would have this suggestion considered thru the appropriate
channels.
Thanks,
LEON W. ORR
19161 Echo Lane
Farmington, MN 55024
651-463-8739
leon.orr@charter.net
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
/{)6
TO:
Mayor, Council Members, KIt
Acting City Administrator U'J
FROM:
Lee Smick, AICP
City Planner
SUBJECT:
Adopt Resolution - Approve Executive Estates Final Plat
DATE:
October 3, 2005
INTRODUCTION
The developer, Colin Garvey, is seeking approval of the Executive Estates Final Plat.
DISCUSSION
The developer proposes ninety-nine (99) single-family residential lots on 47.80 acres with a gross density
of 2.07 units/acre (Exhibit A). The lots are mostly 10,000 square feet in size with larger lots surrounding
the cul-de-sacs (Exhibit B).
At the July 18, 2005 City Council meeting, there were three issues that needed to be resolved before the
City Council reviewed the Final Plat. Those issues included the following:
I) Resolution of the park & trails locations.
2) Submittal and approval of the Wetland Conservation Act Permit.
3) Resolution of sanitary sewer easements on the plat.
Parks and Trails
At the September 14, 2005 Parks and Recreation Advisory Commission (PRAC) meeting, the
Commissioners approved a recommendation to the City Council that the southwest comer lot of the
Farmington Business Park be accepted in order to satisfy the park dedication requirement for Executive
Estates and that the lot be held by the City until the golf course property is developed. Further, it was
agreed that the lot in the Business Park will be swapped for the same amount of land in the golf course
when it is developed (Exhibit C). The approved motion by PRAC was as follows:
"To accept the lot in the southwest comer of the Farmington Business Park and to trade the lot at
a later date for an equivalent amount of park land in the golf course when it is developed and that
the land swapped in the golf course be adjacent to the park land that is required to be dedicated as
part of the golf course development."
Additionally, the PRAC approved the location of the trails and sidewalks for the project.
Wetland Conservation Act Permit
The developer applied for a Wetland Conservation Act (WCA) permit on August 29, 2005. The
developer stated on the application that 19,655 square feet of wetland within the Farmington Business
Park will be drained, excavated, and filled and replaced with 21,700 square feet of new wetland at the
southwestern edge of the existing wetland. The developer will also add 59,111 square feet to the existing
and new wetland buffers. The comment period for review of the WCA permit ended on September 27,
2005. Upon review of the application, the TEP Panel has required the developer to show an alternate plan
to the above-mentioned proposal in order to minimize impacts from the berm in the Farmington Business
Park and eliminate the need to excavate in the existing wetland. Therefore, the Final Plat approval will be
contingent upon an approved Wetland Conservation Act (WCA) permit.
Engineering
Upon review of the final plat, the Engineering Division has required the resizing of certain easements on
the plat for the sanitary sewer system. This will be a contingency of the final plat. The developer will
need to resubmit the final plat showing the correct easements before the plat is recorded.
A portion of 225th Street, which is currently a gravel road, will have to be paved by the developer in
connection with this project. City staff members have been encouraging the developer to complete the
construction plans for the road so that they can be reviewed and approved by the City and by Castle Rock
Township. Details regarding the timing and extent of the 225th Street improvements will be provided in
(or with) the Development Contract, which is currently scheduled to be addressed by the City Council at
its meeting on October 17.
ACTION REOUESTED
Adopt a resolution approving the Executive Estates Final Plat contingent upon the following:
1. Submittal and approval of a revised Final Plat showing the resizing of easements for the sanitary
sewer system as required by the Engineering Division.
2. Approval of the Wetland Conservation Act Permit by the City Council.
3. The satisfaction of any engineering comments including the construction plans for grading, storm
water and utilities.
4. Execution of a Development Contract between the Developer and the City of Farmington and
submission of security, payment of all fees and costs and submission of all other documents
required under the Development Contract.
Respectfully submitted,
~,~
Lee Smick, AICP
City Planner
TLv
cc: Colin Garvey
Castle Rock Township
RESOLUTION NO.
APPROVING FINAL PLAT AND AUTHORIZING
SIGNING OF FINAL PLAT
EXECUTIVE ESTATES
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington,
Minnesota, was held in the Council Chambers of said City on the 3rd day of October, 2005 at 7 :00 P.M.
Members Present:
Members Absent:
Member _ introduced and Member _ seconded the following:
WHEREAS, the final plat of Executive Estates is now before the Council for review and approval; and
WHEREAS, a public hearing of the Planning Commission was held for the preliminary plat on July 12,
2005 after notice of the same was published in the official newspaper of the City and proper notice sent to
surrounding property owners; and
WHEREAS, the City Council reviewed the fmal plat; and
WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by
municipal service.
NOW, THEREFORE, BE IT RESOLVED that the above fmal plat be approved and that the requisite
signatures are authorized and directed to be affixed to the final plat with the following stipulations:
1. Submittal of a revised Final Plat showing the resizing of easements for the sanitary sewer system as
required by the Engineering Division.
2. Approval of the Wetland Conservation Act Permit by the City Council.
3. The satisfaction of any engineering comments including the construction plans for grading, storm
water and utilities.
4. Execution of a Development Contract between the Developer and the City of Farmington and
submission of security, payment of all fees and costs and submission of all other documents required
under the Development Contract.
This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of
October, 2005.
Mayor
Attested to the _ day of October, 2005.
Acting City Administrator
.............
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BLOCK 1 BLOCK 3 BLOCK 6
LOT 1 10541 LOT 1 12560 LOT 1 10200
LOT 2 10503 LOT 2 1'1426 LOT 2 10000
LOT 3 10085 LOT 3 11557 LOT 3 10923
LOT 4 10041 LOT 4 11689 LOT 4 10865
LOTS 10969 LOT 5 11820 LOT 5 11045
LOT 6 13697 LOT 6 11910 LOT 6 10016
LOT 7 13000 LOT 7 11935 LOT 7 10564
LOT 8 13802 LOT 8 12601 LOT 8 10660
LOT 9 10935 LOT 9 11336 LOT 9 13027
LOT 10 10005 LOT 10 13379 LOT 10 12505
LOT 11 10005 LOT 11 12376 LOT 11 12714
LOT 12 10005 LOT 12 13201 LOT 12 13755
LOT 13 10005 LOT 13 12900 LOT 13 13109
LOT 14 10005 LOT 14 16278
LOT 15 10005 BLOCK 4 LOT 15 14528
LOT 16 10983 LOT 16 15586
LOT 1 10000 LOT 17 15422
BLOCK 2 i-Oi '2 10000 LOT 18 15259
LOT 3 10000 LOT 19 15099
LOT 1 10983 LOT 4 10000 LOT 20 15050
LOT 2 10005 LOT 5 10000 LOT 21 15050
LOT 3 10005 LOT 6 10000 LOT 22 15575
LOT 4 10005 LOT 7 11030 LOT 23 14628
LOT 5 10005 LOT 8 11012 LOT 24 14039
LOT 6 10005 LOT 9 11022 LOT 25 12579
LOT 7 10005 LOT 10 12192 LOT 26 12650
LOT 8 10935 LOT 11 13466 ;. LOT 27 14629
LOT 9 13082 LOT 12 12549 LOT 28 11974
LOT 10 13192 LOT 13 11472 LOT 29 14795
LOT 11 13519 LOT 14 11289 LOT 30 20435
LOT 12 10070 LOT 15 11289
LOT 13 10001 LOT 16 11293
LOT 14 10087
LOT 15 11842 BLOCK 5
LOT 16 10778
LOT 17 10767 LOT 1 10902
LOT 18 10751 LOT 2 11 000
LOT 3 11 000
LOT 4 11000
LOTS 11000
LOT 6 10902
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City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO: Mayor, Councilmembers, and Acting City Administrator W
FROM: Brenda Wendlandt, Human Resources Director
SUBJECT: City Administrator Search Process
DATE: October 3, 2005
INTRODUCTION
The purpose of this memorandum is to provide updated information regarding the City Administrator
search process.
DISCUSSION
On September 28, 2005, the Council discussed the process to be used to fill the City Administrator
position. Attached are copies of the documents discussed at that meeting. They include the updated
City Administrator profile, job announcement, and approximate timeline for filling the City
Administrator position.
BUDGET IMPACT
The costs associated with this process will be funded through the 2005 HR/lT department budget.
ACTION REQUESTED
Approve the appointment of Mayor Soderberg and Councilmember McKnight as the members of the
City Administrator Selection Sub-Committee and Brenda Wendlandt as staff liaison. Also, approve
the attached materials and authorize staff to begin the recruitment process for the City Administrator
position as outlined.
Respectfully submitted,
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/ . . ,% (AI (I
\JLe/L-(iA-,/1i'ljl,1/tllcb /,
, Brenda Wendlandt, SPHR
Human Resources Director
cc: file
City of Farmington
City Administrator
Position Profile
City of Farmington
City Administrator
Position Profile
The Community
Farmington, Minnesota is a growing city on the
southeastern edge of the Twin Cities metropolitan
area. It is renowned for its small town
characteristics, from historical homes and buildings
to a business district that reflects the aesthetic
qualities associated with the image of a traditional
downtown. The balanced nature of Farmington's
residential, commercial, industrial, agricultural, and
natural open space areas offers tremendous appeal
and accounts for the population growth from 5 000
residents in 1990 to a current population' of
approximately 19,603. Since 1990, a combined total
of 2,400 new single family and multi-family homes
have been added to the community with
approximately 275 new housing units anticipated
yearly.
Continuous growth has compelled the City to address
future development and careful land use planning
through 2020. Essentially a "green" city, 30% of the
total land area is devoted to agricultural uses. Farms
are concentrated in the western portion of the city and
most have been designated as urban reserve areas.
Abundant natural resources comprised of wetlands
creeks, rolling hills, steep slopes, and river and creek
corridors account for roughly a quarter of the city's
land.
Farmington enjoys a varied economy with over 100
businesses and industries. Approximately 350 acres
have been developed and/or zoned for industrial uses
of whi~h a majority is located in the Farmingto~
~dustnal Park along CSAH 50. Major employers
mclude the Federal Aviation Administration with
over 700 employees, Dakota Electric Association
Farmington Public Schools, Kemps and Lexingto~
Standard Corporation. The City's priorities are to
~anage the City's growth to ensure high quality and
dIverse development. The City is proud of its
agriculture heritage, its small town roots and equally
proud of the many new residents, businesses and
organizations that call Farmington their home.
Education and Health
Independent School District #192 serves the
Farmington area. The District has implemented
innovative educational programs enabling its students
to meet or surpass academic requirements. School
enrollment is approximately 6,000 within the
District's kindergarten center, four elementary
schools, two middle schools and a high school. A
private parochial school serves Farmington students
from kindergarten through 12th grade. Opportunities
for higher education may be found throughout the
Twin Cities.
The full-service Farmington Library is part of the
Dakota County Library System.
Farmington and the surrounding area is served by the
Allina Health System. Additionally, there is a
nursing home and congregate housing facility.
Recreation
The City continues to increase its residential
,
commercial and industrial properties and as a
result Farmington's parks and trail system also
continues to grow. The overall parks and trail system
consists of 22 parks totaling 464 acres and 35 miles
of paved trails. Within the park system there are 17
neighborhood parks, 1 community park, two
mini parks and two nature preserve areas. The City's
p~ved trails are found within the Dakota County
highway and City street right of ways,
parks, greenways, and natural areas.
Recreation programs provided by the City are
abundant and are provided on a year round basis to
residents and non-residents of all ages. Youth sport
programs, adult sport leagues, summer playground
programs, senior citizen programs and aquatic classes
are just some examples of the activities provided.
City staff also collaborates with other community
organizations such as the Chamber of Commerce
local service organizations and the Farmingto~
School District's Community Education Department
on annual special events such as Rambling River
Days (a City wide celebration), the Halloween Walk
and Easter Egg Hunt.
The City has several recreational facilities that are
used for programs and events. These include the
Rambling River Center (senior center), outdoor
pool, several picnic shelters and an ice arena. In
2005, the City created a task force to further study
the feasibility of constructing a community center in
the coming years.
Other community activities offered throughout the
year that are not affiliated with the City of
Farmington but located in close proximity to the
City includes the well-attended Dakota County Fair,
one of the State's largest fairs and Dakota City which
is located at the fairgrounds and is a recreated 1900s
Victorian village featuring year-round special events.
A city arts and craft fair and the Dakota Valley Arts
Festival are held annually.
City Services
Police services are provided by a department staff of
21 regular full-time police officers and 4.5 FTE
administrative/dispatch personnel. The City
participates in countywide mutual aid agreements for
law enforcement, drug task force, joint
communications center and traffic safety. Fire
protection is provided by a 44-member paid on-call
Fire Department.
The City provides solid waste collection, municipal
water, and sewer services to urban service areas with
residents outside of the service area using individual
well and septic systems. The City is responsible for
constructing and maintaining sewer laterals. The
water storage capacity is 2,175,000 gallons.
Pumping capacity is approximately 7000 gpm.
Electricity is provided by Dakota Electric
Association and Xcel Energy.
The City owns and operates two off-sale liquor stores
and the Ice Arena.
The Organization
The City of Farmington operates under a statutory
form of government consisting of a Mayor and four-
member City Council elected at large for four year
terms. The City Administrator is responsible for
administrative and financial duties.
The City employs 81 full-time, 64 part-time, and 39
seasonal employees.
The 2005 total budget is $20.5 million and the
General Fund budget is $7.1 million.
The Position
The City Administrator serves as the chief
administrative officer of the City and coordinates the
administration of all City departments and divisions
through 8 direct reports.
Specific areas of responsibility include:
.:. Implement City Council policies.
.:. Develop effective working relationships with
neighboring jurisdictions and other governmental
agenCIes.
.:. Report to the Council on the financial status of
the city.
.:. Oversee the preparation and presentation of the
annual budget.
.:. Advise the City Council on matters pertaining to
the operation of the City.
.:. Enforce the laws and ordinances of the City and
make recommendations for necessary changes of
existing ordinances.
.:. Responsible for making recommendations to the
City Council in the hire and dismissal of
employees.
.:. Lead all departments in the pursuit of a common
vision and effectively work with Council and
staff to attain that vision.
Background and Experience
Candidates for the City Administrator position will
possess a background and successful track record in
municipal government management with City
Manager/City Administrator experience preferred.
The highly qualified candidate will possess:
.:. Experience in municipal management within a
developing community. Familiarity with growth
Issues.
.:. Background in working with other governmental
entities, i.e., a regional regulatory agency,
adjacent cities and townships, county agencies,
and county government.
.:. Experience In budgeting and financial
management.
.:. Background in staff development and technology
training.
.:. Represent the City on Boards and Committees
relating to joint powers agreements.
.:. Understanding of the annexation process and the
dynamics working with townships.
.:. Experience in commercial, Industrial park and
Business Park development.
.:. Familiarity with Comprehensive Planning and
the strategic planning process.
.:. Experience in infrastructure improvements.
.:. An awareness of the role of technology In a
municipal organization.
Management Style
.:. Foster an atmosphere of mutual respect to create
effective and productive working relationships.
.:. Be a decisive leader who is able to take a stand
on issues.
.:. Be willing to give the Council advice and
direction.
.:. Understand the importance of diplomacy.
.:. Empower employees in their decision making
while holding them accountable.
.:. Encourage regular communication between
Council, City staff and other agency staff.
.:. Enjoy participation in community events.
.:. Be a good listener and able to communicate with
a variety of people.
.:. Be willing to try new ideas and creative
solutions.
2005 Council Goals
Highest Priority Goals
.:. The need to stimulate and promote increased
industrial and commercial development and
redevelopment.
.:. The need to address the City's transportation
issues.
.:. The need to develop a short term (two-year) work
plan.
.:. The need to continually work on maintaining
good communication with the public (being
honest and realistic).
.:. The need to improve the City's municipal
buildings.
.:. The need to improve communication and
collaboration with other public jurisdictions.
Other Goals
.:. The need to continue to provide a positive work
environment for employees.
.:. The need to develop a mid- to long-term (5-10
year) vision, goals, and work plan for the City.
.:. The need to improve internal communication and
teamwork.
.:. The need to promote and maintain citizen
involvement and volunteerism
Announcement
City Administrator, Farmington, Minnesota (pop.
19,603). Starting salary $90,000 to $100,000. Full
salary range $80,873 - $121,308 Position reports to a
four-member Council and Mayor. Responsible for
supervising a staff of 146 regular employees and a
$7.1 million general fund budget. Departments
include administration, community development,
finance, engineering/public works, human
resources/it, parks and recreation, police, and paid
on-call fire. Qualifications include 10 years
experience in municipal government with City
Manager / Administrator experience preferred and a
Master's Degree; or equivalent. Requires specific
experience in community growth issues, planning,
building a diversified tax base and personnel.
Position profile available. Send completed City
application form and resume by November 4, 2005
to: Human Resources, City of Farmington, 325 Oak
Street, Farmington, MN 55024 or to:
bwcnd landt({i)ci. farm ington.mn.lIs
Website: www.ci.farmington.mn.us
Timetable
11/4/05
Deadline for applications
11/28.05
Present Candidates
Week of 12/12/05
Interview/Selection * *
1/30/05
Start Date**
** Approximate and subject to change.
City Administrator
City Administrator, Farmington, Minnesota (pop. 19,603). Starting salary $90,000 to $100,000.
Full salary range $80,873 - $121,308. Position reports to a four-member Council and Mayor.
Responsible for supervising a staff of 146 regular employees and a $7.1 million general fund
budget. Departments include administration, community development, finance,
engineering/public works, human resources/it, parks and recreation, police, and paid on-call fire.
Qualifications include 10 years experience in municipal government with City Manager
/ Administrator experience preferred and a Master's Degree; or equivalent. Requires specific
experience in community growth issues, planning, building a diversified tax base and personnel.
Position profile available. Send completed City application form and resume by November 4,
2005 to: Human Resources, City of Farmington, 325 Oak Street, Farmington, MN 55024 or to:
bwendlandt@ci.farmington.mn.us Website: www.ci.farmington.mn.us
Suggested Time Line for City Administrator Search:
September 28,2005 Discuss profile, job description and options for advertising at Council
Workshop.
October 3, 2005 Council Meeting - Discuss City Administrator Search and approve profile,
advertisement and placement of ads.
November 4,2005 Deadline for Applications (acknowledgement letters will be sent as
applications are received).
November 18, 2005 Selection Committee to narrow the field using objective criteria and
narrow down to 10-15 for full Council to review.
November 28,2005 Meeting to discuss candidates and determine 5-6 finalists. Once finalists
are determined, conduct background/reference checks.
Week ofDec 12th* Interviews, Candidate Reception and Management Assessment through an
assessment organization (Martin McAllister, PDI, etc.)
Week ofDec 26th* SelectionlNegotiation of Employment Contract
January 30, 2006* Start Date
*Dates are approximate and Subject to Change
Values Statement
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality
services in a highly professional and cost-effective manner.
Fiscal Responsibility
We believe that fiscal responsibility and the prudent stewardship of public funds is
essential for citizen confidence in government.
Ethics and Integrity
We believe that ethics and integrity are the foundation blocks of public trust and
confidence and that all meaningful relationships are built on these values.
Open and Honest Communication
We believe that open and honest communication is essential for an informed and
involved citizenry and to foster a positive working environment for employees.
Cooperation and Teamwork
We believe that the public is best served when departments and employees work
cooperatively as a team rather than at cross purposes.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be visionary and to plan for the future.
Positive Relations with the Community
We believe that positive relations with the community and public we serve leads to
positive, involved, and active citizens.
Professionalism
We believe that continuous improvement is the mark of professionalism and are
committed to applying this principle to the services we offer and the development of our
employees.