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Home My WebLink About03.17.08 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City ofF armington provides quality services that preserve our proud past and foster a promising future. AGENDA PRE-CITY COUNCIL MEETING March 17, 2008 6:30 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 2. APPROVE AGENDA 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA 5. STAFF COMMENTS 6. ADJOURN PUBLIC INFORMATION STATEMENT Council workshops are conducted as an informal work session, all discussions shall be considered factfinding, hypothetical and unofficial critical thinking exercises, which do not reflect an official public position. Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of a formal City policy position. Only official Council action normally taken at a regularly scheduled Council meeting should be considered as a formal expression of the City's position on any given matter. City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising fUture. AGENDA REGULAR CITY COUNCIL MEETING MARCH 17, 2008 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COMMENDATIONS a) New City Hall Presentation - Wold Architects 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) a) Response to Mr. Robert Donnelly - Planning Page 1 7. CONSENT AGENDA a) Approve Council Minutes (3/3/08 Regular) b) School and Conference - Fire Department c) School and Conference - Fire Department d) School and Conference - Fire Department e) Capital Outlay - Municipal Services f) Approve Clean-up Day Agreement - Municipal Services g) Appointment Recommendation City Engineer - Administration h) Card Access Upgrade - Police Department i) Approve No Parking Area - Police Department j) Approve Agreements 195th Street Extension to TH3 - Engineering k) Dakota County Sentenced to Service Contract - Natural Resources 1) Local Surface Water Management Plan Vermillion River Watershed Joint Powers Organization Request for Review Extension - Natural Resources m) Capital Outlay - Fire Department n) February 2008 Financial Report - Finance 0) 2008 Assistance to Fire Fighters Grant Application - Fire Department p) Approve Bills Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 8. PUBLIC HEARINGS 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) 2007 Annual Report - Municipal Services b) Accept Feasibility Report/Order Public Hearing! Authorize Plans and Specifications - Spruce Street/2nd Street Project - Engineering Page 18 Page 19 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Development Fee Structure - Administration/Engineering b) Veteran Re- Integration Seminar - Administration Page 20 Page 21 13. COUNCIL ROUNDTABLE a) Property Tax Update - Finance (verbal) 14. ADJOURN City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA ,( REGULAR CITY COUNCIL MEETING MARCH 17, 2008 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) New City Hall Presentation - Wold Architects 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open/or Audience Comments) a) Response to Mr. Robert Donnelly - Planning 7. CONSENT AGENDA a) Approve Council Minutes (3/3/08 Regular) b) School and Conference - Fire Department c) School and Conference - Fire Department d) School and Conference - Fire Department e) Capital Outlay - Municipal Services f) Approve Clean-up Day Agreement - Municipal Services g) Appointment Recommendation City Engineer - Administration h) Card Access Upgrade - Police Department i) Approve No Parking Area - Police Department j) Approve Agreements 195th Street Extension to TH3 - Engineering k) Dakota County Sentenced to Service Contract - Natural Resources 1) Local Surface Water Management Plan Vermillion River Watershed Joint Powers Organization Request for Review Extension - Natural Resources m) Capital Outlay - Fire Department n) February 2008 Financial Report - Finance 0) 2008 Assistance to Fire Fighters Grant Application - Fire Department p) Approve Bills r) Towing and Impounding of V ehicles - Police Department 8. PUBLIC HEARINGS Action Taken Information Received Information Received Approved Approved Approved Approved Information Received Approved Approved Approved Approved Approved Approved Approved Information Received Information Received Approved Approved Approved 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) 2007 Annual Report - Municipal Services b) Accept Feasibility Report/Order Public Hearing! Authorize Plans and Specifications - Spruce Street/2nd Street Project - Engineering c) Metropolitan Transit Taxing District - Administration Information Received R18-08 Reaffirm Res R40-07 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Development Fee Structure - Administration/Engineering b) Veteran Re- Integration Seminar - Administration Approved Approved 13. COUNCIL ROUNDTABLE a) Property Tax Update - Finance b) State Patrol - Administration Information Received Information Received 14. ADJOURN City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111. Fax 651.463.2591 www.cLfarmington.mn.us TO: Mayor and Councilmembers FROM: Peter J. Herlofsky City Administrator SUBJECT: Supplemental Agenda DATE: March 17,2008 It is requested the March 17, 2008 agenda be amended as follows: CONSENT AGENDA 7r) Towing and Impounding of Vehicles Approve the attached ad for bids. PETITIONS, REQUESTS, COMMUNICATIONS 10c) Metropolitan Transit Taxing District Reaffirm Resolution R40-07 opposing the City of Farmington being placed in the Metropolitan Transit Taxing District. ROUNDTABLE 13b) State Patrol See attached e-mail from Rep. Garofalo regarding the State Patrol shifting responsibilities to the City. Respectfully s~bmitted, / ,_ ", I KJ/ / !~/ ~. ,/;7 1 ..--....'. _ - .#/ I ;J'; /' \'"-r 'i ..7 / / pe~:H~~,j/ / / / City Adminisfrator ..' 7r City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: ~ayor, C~U?cilmembers and.~_.., CIty AdmInIstrator I/y,~; '/ , \ Brian A. Lindquist Chief of Police FROM: SUBJECT: Request for Proposal, Towing and Impounding of Vehicles DATE: March 17, 2008 INTRODUCTION For the past six years The City of Farmington has contracted with Starr Automotive for towing and impounding motor vehicles. Starr Auto has informed the police department that they are eliminating that portion of their business and would like to cancel the contract with the City. DISCUSSION In order to contract with another carrier, the City will need to advertise for bids. There have been several companies that have expressed interest in bidding for the Farmington contract. Attached is a copy ofthe ad that will be placed in the Farmington Independent. ACTION REQUESTED Authorize the placement of the ad and review of proposed contracts. Upon successful completion of the bidding process, a recommendation to the council will follow. Exhibit A TOWING AND IMPOUNDING OF VEHICLES BIDS CLOSE ,20 Farmington, Minnesota, 55024 ADVERTISEMENT FOR BIDS NOTICE IS HEREBY GIVEN that sealed bids will be received at the City Clerk's Office at Farmington City Hall, 325 Oak Street, Farmington, Minnesota, until 1 0:00 a.m. on the day of , 20_, at which time they will be publicly opened in the City Hall Council Chambers on the following: TOWING AND IMPOUNDING OF VEHICLES (Five Year Contract) Bidding information, specifications and proposal forms are available at the Farmington Police Department, 19500 Municipal Drive, Farmington, Minnesota. All bids must be submitted on proposal forms provided and in accordance with specifications prepared by the City of Farmington. No bid will be considered unless sealed and filed with the City Clerk's Office at 325 Oak Street in Farmington by the specified time and date and accompanied by a cash deposit, money order, certified check, cashier's check, or bid bond payable to the City of Farmington, and in the amount of $1 ,500.00, to be forfeited as liquidated damages in the event that the bid is accepted and the bidder fails to enter promptly into a contract. No bids may be withdrawn for a period of thirty (30) days after the opening of bids. The City Council reserves the right to reject any or all bids and to waive informalities and minor irregularities. BY ORDER OF THE CITY COUNCIL 137350vOl A-I IOe- City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Peter J. Herlofsky, Jr. City Administrator SUBJECT: Transit Taxing District DATE: March 17,2008 INTRODUCTION / DISCUSSION Recent events at the State legislature have noted that the City of Farmington is being proposed to be part of the Metropolitan Transit Taxing District. Attached for Council's review is a resolution from 2007 which states the Council's position on the Transit Taxing District. ACTION REQUESTED With the current action ofthe legislature, I would suggest Council reaffirm the resolution and provide it to our legislators. Res.pelltfully... .."'!b. .....m ..1'..tted.i ,/ "'~I/} ~Jf 7 Peter J. HerlfJ, Jr. '7 City Admini:r . RESOLUTION NO. R40-07 RESOLUTION OPPOSING THE CITY OF FARMINGTON, MINNESOTA BEING PLACED IN THE METROPOLITAN TRANSIT TAXING DISTRICT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 7h day of May 2007 at 7:00 p.m. Members present: Members absent: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Member Fogarty introduced and Member McKnight seconded the following resolution: WHEREAS, the state legislature is considering modifying the metropolitan area transit taxing district to include the City of Farmington, and; WHEREAS, the City of Farmington's tax burden would be increased by over $209,000 the first year alone, and; WHEREAS, the City of Farmington will see no transit related service improvements with the imposition of the new taxes, and; WHEREAS, the City of Farmington will gain no transit related capital improvements, and; WHEREAS, the City of Farmington has in good faith sought to work with the Metropolitan Council and other agencies to find equitable solutions to transit services and financing, and; WHEREAS, the City of Farmington has suggested to those agencies that the City of Farmington transition into the district as services and/or capital improvements are extended to the City of Farmington that deliver transit services for our residents. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, Minnesota that the City of Farmington herby states its opposition to its immediate placement into the Transit Taxing District. This resolution adopted by recorded vote of the F ington City Council in open session on the 7th day of May 2007. Attested to the ~-+h day of May, 200?//--___.n._- SEAL /3b Peter Herlofsky From: Sent: To: Subject: Pat Garofalo [rep.pat.garofalo@house.mn] Sunday, March 16,20085:18 PM Peter Herlofsky State patrol Peter - I received the city's email regarding the State Patrol shifting more responsibilities to the city. I find the state patrol's thoughts to be amusing, especially considering that extra funding for additional State Patrol officers was just passed as part of the transportation tax increase bill. Please forward my comments on to the rest of the council so they know about this sillyness. Thanks! Rep. Pat Garofalo District 36B 221 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. Saint Paul, Minnesota 55155 (651) 296-1069 1-888-667-3337 * Sign up here if you would like to receive regular email session updates: http://www.house.leg.state.mn.us/members/join.asp?district=36B 1 (PCL City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us FROM: Mayor, Council Me~. ' City Administrator W Lee Smick, AICP \;lh( City Planner ' ~Ij TO: SUBJECT: Response to Citizen Comments - Mr. Robert Donnelly DATE: March 17, 2008 INTRODUCTION This is in response to Mr. Robert Donnelly's comments at the March 3, 2008 City Council Meeting. DISCUSSION Upon further research, staff has determined that the mobile home located at 6923 200th Street West existed in Lakeville Township before February 22, 1971. On that date, in accordance with the Minnesota Municipal Commission, the City Council adopted Ordinance No. 071-1 and annexed this property (and others) into the City of Farmington (see Ex. A). The Lakeville Township Code, minutes and other records are unavailable, therefore, in the absence of any evidence to the contrary, staff has determined that the existing mobile home at 6923 200th Street West was a lawful non-conforming use when the property was annexed to the City and became subject to the City's official controls. Per State Statute 462.357 Subd. Ie. Nonconformities, a lawful nonconforming use may be replaced, but may not be expanded. The existing structure consists of the original mobile home and an addition. The entire existing structure consists of approximately 1,909 square feet. The mobile home that will replace the existing one is 1,216 square feet, therefore, not requiring the need for a variance. Staff has determined that the existing 1,909 square foot structure may be replaced with the proposed 1,215 square foot mobile home. The property owner will need to obtain a demolition permit to remove the existing mobile home and addition. Also, the property owner will be required to obtain a building permit to install the proposed mobile home. ACTION REQUESTED For Council's information. ;3S:O Lee Smick, AICP City Planner cc: Robert Donnelly, 20080 Flagstaff Avenue e.Ji CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 071-1 An ordinance amending the ordinance describing municipal boundaries. THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS AS FOLLOWS: Section I. Title 1, Chapter 11 of the City Code entitled Village limits, is hereby amended by adding the following separate paragraph: "The following described lands, in accordance with the ruling of the Minnesota Municipal Commission are hereby annexed to and become a part of the City of Farmington: That part of Sections 13,14,15,22,23,24,25, 26,27,34,35, and 36, all in Township 114 North, Range 20 West, which were ordered by the Minnesota Municipal Commission to be a part of an actually were annexed to the City of Farmington." 22nd day of February , 19 71 . Enacted and Ordained the Attest:-t{~~ . dh. ~ Seal CITY OF FARMINGTON ~L~ BYe ~;:;~tor.7.' j~ on the 4Uc day 0 f {,~~ l. d~ ~ newspaper Published in the , 1 9 '7'5"". €X. 5 462.357 Subd. Ie. Nonconformities. (a) Any nonconformity, including the lawful use or occupation of land or premises existing at the time of the adoption of an additional control under this chapter, may be continued, including through repair, replacement, restoration, maintenance, or improvement, but not including expansion, unless: (1) the nonconformity or occupancy is discontinued for a period of more than one year; (2) any nonconforming use is destroyed by fire or other peril to the extent of greater than 50 percent of its market value, and no building permit has been applied for within 180 days of when the property is damaged. In this case, a municipality may impose reasonable conditions upon a building permit in order to mitigate any newly created impact on adjacent property. (b) Any subsequent use or occupancy of the land or premises shall be a conforming use or occupancy. A municipality may, by ordinance, permit an expansion or impose upon nonconformities reasonable regulations to prevent and abate nuisances and to protect the public health, welfare, or safety. This subdivision does not prohibit a municipality from enforcing an ordinance that applies to adults-only bookstores, adults- only theaters, or similar adults-only businesses, as defined by ordinance. (c) Notwithstanding paragraph (a), a municipality shall regulate the repair, replacement, maintenance, improvement, or expansion of nonconforming uses and structures in floodplain areas to the extent necessary to maintain eligibility in the National Flood Insurance Program and not increase flood damage potential or increase the degree of obstruction to flood flows in the floodway. 7 a... COUNCIL MINUTES PRE-MEETING MARCH 3, 2008 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Kevin Schorzman, Interim City Engineer; Lisa Shadick, Administrative Services Director; Lee Smick, City Planner; Tony Wipp1er, Assistant City Planner; Jen Collova, Natural Resources Specialist; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by McKnight, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember Fogarty asked about the work proposed for the entrance to the ice arena and asked if the leak in the floor should be repaired first. The leak will also be fixed. Councilmember Fogarty noted the bid for the Solid Waste truck is $100,000 less than budgeted and asked about the difference. Staffhad anticipated an increase in cost and that increase did not occur. The other half is from the trade-in. Council agreed to move this to the Consent Agenda. Councilmember Fogarty asked how the item with the impound lot was raised. Staff explained there is an impound lot business that would like to open in Canton Court. Staff would like this to be a permitted use as it is similar to auto sales. A permitted use would allow the business to open quickly. If the owner is required to obtain a CUP, it would be a longer process. The Planning Commission recommended a CUP. Councilmember McKnight had the same questions regarding the work at the ice arena. His concern was that there is not a plan in place for the restoration of the entire facility. City Administrator Herlofsky felt the area would be used for another 4-5 years and that was the reasoning for the repair. Councilmember McKnight noted he would like to use the arena for another 40 years. Council Minutes (Pre-Meeting) March 3, 2008 Page 2 Councilmember Wilson requested City Administrator Herlofsky provide a summary of his accomplishments in 2007 for his performance evaluation. Regarding a future workshop, he felt there was good discussion at the retreat last fall, but they did not establish strategic goals for what they want to accomplish over the next 3-5 years. Councilmember Pritzlaff noted City Attorney J amnik sent a response to Ms. Shannon Walsh regarding her comments at the last Council meeting and he was not happy with the response. Councilmember Pritzlaff commented on the entrance work at the arena and asked if there was a different way to accomplish the same thing at a lower cost, such as metal slots for the snow to slide off. Mayor Soderberg noted Evergreen Land Services is showing up on the list of bills every couple weeks. City Attorney Jamnik noted they are still dealing with the condemnation work. 5. STAFF COMMENTS City Administrator Herlofsky noted there will be a tour of the new City Hall on March 14,2008, at 3:00 p.m. for Council and all employees. 6. ADJOURN MOTION by Fogarty, second by Pritzlaffto adjourn at 6:43 p.m. APIF, MOTION CARRIED. Respectfully submitted, d ,~~ 7Y?~ ~hia Muller Executive Assistant COUNCIL MINUTES REGULAR MARCH 3, 2008 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Kevin Schorzman, Interim City Engineer; Lisa Shadick, Administrative Services Director; Lee Smick, City Planner; Tony Wippler, Assistant City Planner; Jen Collova, Natural Resources Specialist; Cynthia Muller, Executive Assistant Daren Labere, Shelly White, Angel and Denson Malone, Shelley Janos, Kevin Waldbillig, John Rutert, Ross Greischar, Brian Johnson, Peter Coyle 4. APPROYEAGENDA Councilmember Fogarty moved item 9a) Solid Waste Truck Bid Award to the Consent Agenda. Councilmember McKnight pulled item 7k) Solicitation of Quotes for Schmitz- Maki Arena Entrance for separate discussion. Councilmember Wilson pulled item 7m) Administrative Services Agreement for HRA and FSA for separate vote. MOTION by Pritzlaff, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Introduce New Fire Fighters - Fire Department Fire Chief Pietsch introduced two new fire fighters, Jason Conway and Nathan Sole. 6. CITIZEN COMMENTS Mr. Bob Donnelly, Flagstaff Avenue, noted on their farm they have a mobile home and bought a new one to replace it. When they came to the City to see if they needed to put pillars under it, staff informed them that a mobile home was not allowed in A-I. Mr. Donnelly noted they have had a mobile home there since the mid-1960's. The home is for their hired help. He asked if they could get a variance. Council Minutes (Regular) March 3, 2008 Page 2 City Attorney Jamnik noted staffs initial research of the ordinance indicated there is no provision in the A-I zone for replacing the mobile home and his research confirmed it. The existing mobile home could remain and be maintained or restored, but replacing it with a new mobile home on that site is not permitted under the code. A variance cannot be issued. The only remedy would be to amend the code. That option was presented to the Planning Commission and they did not direct staffto notice a public hearing for a code revision. The code would have to be modified to allow it as a conditional use or a permitted use. Currently, there are three mobile homes in the A-I zone. Councilmember Pritzlaff asked if the code was amended, would it be to replace what is there. City Attorney Jamnik stated a zoning change would include anything in the A-I zone for farms to have housing for workers or family members. It is not an uncommon provision in agricultural zones for farmers to have an allowance for worker housing. City Planner Smick noted it was brought up informally to the Planning Commission and they were not interested in seeing mobile homes in the A-I district. Mayor Soderberg suggested providing Mr. Donnelly with a written response. In addition, he would like to know how many parcels that would impact in the City. Councilmember Fogarty would like to know what the thought is behind prohibiting it. City Planner Smick noted around 1987 the City Council allowed the Christensen property to have a mobile home. Mr. Donnelly stated the farmers need to have housing for the hired help. This is long- term housing. This gentleman and his family have been with them for three years and they would like to reward them with a new mobile home. a) Response to Ms. Shannon Walsh - City Attorney City Attorney Jamnik sent Ms. Walsh a response to her comments. 7. CONSENT AGENDA MOTION by Pritzlaff, second by McKnight to approve the Consent Agenda as follows: a) Approved Council Minutes (2/19/08 Regular) b) Received Information Capital Outlay - Municipal Services c) Approved School and Conference - Fire Department d) Approved School and Conference - Fire Department e) Approved School and Conference - Fire Department f) Approved School and Conference - Fire Department g) Received Information School and Conference - Police Department h) Approved School and Conference - Natural Resources i) Approved School and Conference - Parks and Recreation j) Received Information Capital Outlay - Parks and Recreation 1) Approved Sub-Contract and Payment Bond for City Hall Cabling - Human Resources n) Approved Bills 0) Adopted RESOLUTION R16-08 Approving Solid Waste Truck Bid Award- Municipal Services APIF, MOTION CARRIED. Council Minutes (Regular) March 3,2008 Page 3 k) Approve Solicitation of quotes for Schmitz-Maki Arena Entrance - Parks and Recreation City Administrator Herlofsky stated staffhas requested to install a covered entrance on the west side of the ice arena. It is proposed to extend the entrance further out to keep snow from falling on customers as they are entering and leaving the arena. Staff is requesting to obtain quotes for the work. Councilmember McKnight stated, not that the work should not be done, but his concern was that there is not a plan in place for the bigger maintenance items for the facility. He was concerned with spending $48,000 on one issue. He suggested that it be delayed until they can discuss the more serious issues. Councilmember Pritzlaff suggested for the short term, to install some metal slats on the roofto keep the snow from sliding off and install a rain gutter to divert the water away from the entrance. Mayor Soderberg was concerned with the cost. The item was removed from the agenda. m) Approve Administrative Services Agreement for HRA and FSA - Human Resources MOTION by Pritzlaff, second by McKnight to approve the Administrative Services Agreements between the City of Farmington and HealthPartners Administrators, Inc. Voting for: Soderberg, Fogarty, McKnight, Pritz1aff. Abstain: Wilson. MOTION CARRIED. 8. PUBLIC HEARINGS a) Approve Therapeutic Massage License - Administration Mr. Denson Malone has applied for a Therapeutic Massage license to practice massage at his home at 1212 Oak Street. The Planning Commission approved a Conditional Use Permit at their meeting. Councilmember Pritz1affnoted if there is increased traffic if the business grows, this will be reviewed. MOTION by Fogarty, second by Wilson to close the public hearing. APIF, MOTION CARRIED. MOTION by McKnight, second by Fogarty to approve a Therapeutic Massage license for Denson Malone at 1212 Oak Street. APIF, MOTION CARRIED. b) NPDES Phase II Annual Report - Natural Resources Farmington is required to follow the NPDES Phase II requirements because the population is over 10,000. Operators of small municipal, separate storm sewer systems need to obtain authorization to discharge pollutants to surface water. Requirements were put into effect in 2003. The City is required to develop a storm water management plan designed to prevent harmful pollutants from being washed by storm water runoff into the municipal storm sewer and then discharged into local water bodies. There are six minimum control measures. There are 60 best management practices the City is required to follow. Farmington is meeting Council Minutes (Regular) March 3,2008 Page 4 its non-degradation requirements. Mayor Soderberg noted the City would be doing much of these requirements anyway because we care about the river, but asked staff to inform Council how much the City is spending on this federal mandate. MOTION by Fogarty, second by McKnight to close the Public Hearing. APIF, MOTION CARRIED. c) 2008 Seal Coat Project Hearing - Engineering Staff listed the streets included in the seal coat project. The feasibility report estimated the project cost at $172,670 which comes to an assessment of$116 per residential equivalent unit. Bids were received for the project and the low bid was $138,000 with an estimated assessment of$93. Seal Coat projects are done through a Joint Powers Agreement with several cities which is administered by the City of Burnsville. Councilmember Pritzlaff asked about the streets in Riverside West and Cascade Drive to be seal coated for the first time. He asked if something was done 7 years ago or 3 years ago with those streets. Staff replied Riverside West was constructed and the wear coarse placed 3 years ago so this is the first time it will be seal coated. This section is the second cul-de-sac of the two. Cascade Drive is in Tamarack and was constructed in the same timeframe. Councilmember Pritzlaff noted he received a call from a resident regarding Westview Drive and Westview Court asking if it was time for a seal coat. Staff researched the item and noted the last seal coat was done 7 years ago. Streets will be evaluated in the spring to make sure a seal coat is the proper maintenance. Mr. Kevin Waldbillig, 908 Westgail Court, stated he is not questioning the cost of the seal coat project. There are three cul-de-sacs on his road; in one the water drains to the high school, in the second the water drains properly, but in the third one which is closest to the park, the water puddles in front of the homes. The City has done some patching, but it just moves the water to a different spot. He noted they said the streets would be reviewed again and wanted to make sure their area would be reviewed again. They do not want to pay for a seal coat if it needs a reconstruction. Staff will look at the area. MOTION by Pritzlaff, second by Wilson to close the Public Hearing. APIF, MOTION CARRIED. MOTION by Pritzlaff, second by McKnight to adopt RESOLUTION R17-08 ordering the 2008 Seal Coat project, approving plans and specifications and authorizing the City to complete these improvements as part of the Joint Powers Agreement with Burnsville. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT Council Minutes (Regular) March 3,2008 Page 5 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Ordinance - Text Amendment Impound Lot - Planning Staff is proposing to add impound lot as a use in the B-3 zoning district. A business wants to open an impound lot in Canton Court. The Planning Commission has approved the text amendment for a conditional use. Staff proposes this be a permitted use. The Planning Commission recommended vehicles be parked inside the building or outside in the rear of the building. Screening would have to be a wood fence as it needs to be 100% screened. Council was concerned with the possibility of the business growing and therefore, preferred it be a conditional use. There are also other areas in the City zoned B-3 where a CUP would be preferred. MOTION by Fogarty, second by McKnight to adopt ORDINANCE 008-580 amending Section 10-2-1 concerning definitions and 10-5-15 (C) 1 concerning the B-3 zoning district. APIF, MOTION CARRIED. b) Comprehensive Plan Amendment, Preliminary Plat and Schematic PUD - Fairhill Development - Planning The existing comprehensive plan amendment for Fairhill was approved in 2006. This amendment is due to the housing market. The developer has increased the low density residential acreage from 192 acres to 513 acres. The low-medium density residential has decreased from 365 acres to 45 acres. Staff presented a draft PUD Agreement and would bring it back at a later date for approval. The developer is seeking a 20 year agreement. This would lock in the concept site plan as well as any ordinances currently in place. When a normal subdivision is approved, the ordinances are locked in for two years. The East Farmington PUD was 15 years. Staff feels 20 years is acceptable due to the size of the project and the current housing market conditions. The site plan shows a main north-south spine road, the roundabout at the intersection of 195th Street and TH3, and cul-de- sacs. The original site plan showed 331, 45 ft. wide lots. The current plan shows 249. There will be a total of2,181 - 3,869 units. There will be multi-family and single family homes. The plan shows a community park in the southwest corner, a central park in the center of the development, and several neighborhood parks. The Parks and Recreation Commission has approved the parks and trails. A PUD Agreement allows the developer to vary from the City code. One item this includes is the required setbacks. The developer proposes a 12 ft. front yard setback, a 6 ft. interior side yard setback, a 12 ft. corner lot side yard setback, and a rear 10ft. setback. Normally a 20 ft. setback is required in the front yard. Another difference is lot coverage. The 45 ft. wide lots have a coverage of 50%, 55 ft. wide lots have a coverage of 45%, 65 ft. wide lots have 40% coverage, and 75 ft. wide lots have 35% coverage. The code allows for 30%-35% lot coverage. Sunrise Ponds was approved for 36 ft. wide lots with 40% coverage. The preliminary plat consists of 241 residential lots. They are proposing boulevard trees with the development and they would be the responsibility of the home owners association. There are three conditions on the preliminary plat: Council Minutes (Regular) March 3, 2008 Page 6 1. The community park be contained in a separate outlot by itself. This would allow it to be transferred to the City quicker. 2. The developer is leaving a corridor open for Diamond Path. However, staff would like to see the portion in the southwest corner up to 189th Street outlotted. 3. The City would like to see a one-acre outlot for the water tower site in the central part. Mr. Peter Coyle, representing Newland Communities, acknowledged the efforts of City staff and the unbelievable amount oftime they have spent on this project. He noted the objective of the comprehensive plan amendment is simplicity. Mr. Coyle stated the concept plan is their best guess as to how the property could be built out. They are projecting a 20 year development plan as they do not know when the market will rebound. The developer will watch the market to determine when to bring the first phase of241 lots to Council for a final plat. They intend to work with staff on a scenario to allow for the dedication of 195th Street to occur as soon as possible. The City benefits in the following ways: - 195th Street will be dedicated and constructed within the next two years. - They continue to show an area along the west side that could be a future contour for Diamond Path. - The developer has provided substantial public and private park areas. They are providing 92 acres of parkland. The community park consists of 42 acres and the central park area will be 50 acres. - Preservation of a water tower site. Councilmember McKnight felt the increase in the 45 ft. wide lots is similar to something the City already has. Mr. Coyle replied the totality of the project is unique for the City. To take a 1,000 acre site and develop it as a total package gives the City the unique opportunity to accomplish the right-of-way improvements discussed, substantial park areas, but the trade is that the developer has to have a way to pay for this. It has to be paid for by buildable lots the market will sustain. Whether they actually pursue the level of 45 ft. wide lots or 50 ft. wide lots remains to be seen. The layout and the design of the property are unique. Councilmember Knight noted they are looking at phase one in one month, will other phases come to Council? City Attorney Jamnik replied every phase will come to Council as a final plat or a final plat plus a PUD amendment if needed. Councilmember McKnight asked if the City will have to purchase the water tower site. City Attorney Jamnik noted that is part of the negotiation process for compensation. Councilmember McKnight asked about the PUD Agreement and the implications to the City. City Attorney J amnik stated the general rule is that after final plat approval no changes to official controls impact the plat for two years. In order to provide the certainty for the developer to get the number of Council Minutes (Regular) March 3,2008 Page 7 units and return on their investment, the proposal is that the City would not change lot size, density, or other development standards for this development for 20 years. The City has never gone that far out on a contract. The agreement places the cost of Diamond Path on the City. Regarding the payout of the bonds and when the development would have to start contributing shares to the infrastructure improvement will not be fmalized until the City has an idea of the payment plan and schedule. Councilmember McKnight noted not requiring a Letter of Credit is an issue for him. Councilmember Fogarty is concerned with Diamond Path and the length of20 years for the PUD Agreement. She noted the spine road is a straight shot through the development and speed is a concern. The developer stated it was designed to take higher speeds. It is a collector road and there are no driveways. Councilmember Wilson noted the Deerbrooke extension is not part of the development and felt it was not a fair road to show on the plan. Mr. Coyle noted they were requested to show it even though they are not constructing it. Councilmember Wilson asked about the lot width for the low density residential. Mr. Coyle replied there are 249 - 45 ft. wide lots, 700 - 55 ft. wide lots, 476 - 65 ft. wide lots, and 226 - 75ft. wide lots. The precise mix will be dictated by market conditions. Councilmember Wilson would prefer to have a 10-year PUD Agreement for more City protection. Mr. Coyle noted this is a front loaded project. The City gets all of its benefit in the early stages of the development, such as 195th Street and the park area. Councilmember Pritzlaffnoted the 45 ft. wide lots have a 6 ft. side setback and 12 ft. setback from the front and lots are 110ft. deep. He asked what size house would fit on that lot. Staff noted the house could be up to 3,000 sq. ft. with 47% lot coverage. The developer noted the garage would have a 20 ft. setback. Councilmember Pritzlaff asked why the right-of-way for Diamond Path is not dedicated to the City right away. Mr. Coyle replied the introduction of Diamond Path into the planning was done recently. There is no clear expectation as to whether Diamond Path will be built. There is a very large expanse of unbuildable area that is going to make the cost of construction of Diamond Path a challenge. There will be no benefit to Newland for much ofthat corridor, so their view is if they need a portion of Diamond Path built for their development, they would contribute to the cost of that construction. However, the developer has no immediate plans for development of the west side. They will work with the City to protect that area, but they are unwilling to make the commitment to pay for it or build it and they have not consented to staffs request to dedicate it. Councilmember Pritzlaff asked how that would be worked out in 15 years. Mr. Coyle noted the need is speculative. There are mining permits north of the site that go on for decades. Councilmember Pritzlaff asked about the location for the third fire station and suggested having more than one acre for the water tower to allow room for a fire station. Council Minutes (Regular) March 3, 2008 Page 8 Mayor Soderberg had no problem with the agreement being for 20 years. It puts the current controls in place. He asked how the mix of lots are arranged? Ms. Shelly White replied they will create villages with neighborhoods rather than alternate lots of different sizes. Mayor Soderberg asked about storm water treatment. Mr. Brian Johnson, Westwood Professional Services, stated the ponding designs do include infiltration basins and treatment. Mayor Soderberg appreciated the developer outlotting the area for Diamond Path. He had a concern with 12 ft. setbacks for the front yard. The developer noted the garages will be setback 20 ft. Mayor Soderberg would prefer to outlot the community park early on in the process. Mr. Coyle noted the first phase plan does include some initial park facility. He stated staff has indicated they would like an additional 10-15 acres adjacent to the 42-acre park for future expansion. An agreement has not been reached, but the developer is willing to work with the City. Councilmember Pritzlaffnoted there will be a connection on 194th Street to TH3 with a right-in, right-out. He asked ifthere was a concern with the number of accesses to TH3. Mr. Coyle noted that connection is under the jurisdiction of Empire Township. IfMnDOT closed the connection, that would be outside of their control. That phase is 3-7 years out. This development will be discussed further at a Council Workshop. c) City Hall Budget Update - Administration City Administrator Herlofsky presented an updated budget for the new City Hall proj ect. 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Storm Water Facility Maintenance Update - Natural Resources Natural Resources Specialist, Jen Collova, presented information on restoration around storm water ponds in the City. There are 11 sites undergoing total plant management and three sites that are thistle removal sites. City Administrator Herlofsky and Council noted that communication to residents has been great. 13. COUNCIL ROUNDTABLE a) City Hall Tour - Administration There will be a tour of the new City Hall for Council and employees on March 14, 2008 at 3:00 p.m. Councilmember Fogarty: Congratulated the girls' hockey team for taking fourth in state. Council Minutes (Regular) March 3,2008 Page 9 Councilmember McKnight: The Economic Growth Committee talked about City fees on developments. He asked staffto track City fees on a new business in Tamarack for an example. Councilmember Wilson: He enjoyed participating in the Polar Plunge with the Police Officers and Councilmember Pritzlaff. They raised money for Special Olympics. The event they attended raised $71,000. Councilmember Pritzlaff: He e-mailed Council and staffwith an update on the MVTA event last week. There were a couple people who received driver of the year as they have no accidents and do not miss a day of work. Locally, the Polar Plunge raised $1300. Mayor Soderberg: The past week has been consumed with a new grandson. 14. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 9:29 p.m. APIF, MOTION CARRIED. Respectfully submitted, 7~J?'?~ Cynthia Muller Executive Assistant 76 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council and City Administratov FROM: Tim Pietsch, Fire Chief SUBJECT: Schools and Conference DATE: March 17, 2008 INTRODUCTION Hennepin Technical College in cooperation with the Dakota County Fire Chiefs Association and Wakota Mutual Aid Association has a Company Officer Certificate Course in Fire Investigator. DISCUSSION Two members of our department have signed up for this course to be held at the South Metro Fire District, West Saint Paul FD. Dan Meyer and Adam Fischer both company officers would like to further their education and use it as part of the DC FIT Team, (Dakota County Fire Investigation Team). Classes will be held on Tuesday and Thursday evenings from 6:30 - 9:30 pm. It runs from March 10 thru April 15. BUDGET IMPACT The 2008 budget provides adequate funding for this request. Funding would come from budget category 1060 - 6470. Registration fee is $279.52 per attendee. ACTION REOUESTED Approve Fire Chiefs request to send these members to local training. Respectful~ed, ~~~ Tim Pietsch Fire Chief cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7~ TO: Mayor, Council and City Administrator II FROM: Tim Pietsch, Fire Chief SUBJECT: Schools and Conference DATE: March 17,2008 INTRODUCTION Minnesota State Fire School to be held at Brainerd MN on April 19 and 20, 2008. DISCUSSION Several members of our department have signed up for this regional conference. Bob Ellingsworth, Tom Hemish, Eric Peterson, Jay Clinkscales and Jeff Allbee have all signed up for Relief Association Workshops, Reporting and Bylaws. BUDGET IMPACT The 2008 budget provides adequate funding for this request. Funding would come from budget category 1060 - 6470. The registration fee is $85.00 per attendee. Lodging, meals and mileage for 2 nights and 3 days should run around $250 - 300 per attendee. ACTION REQUESTED Approve Fire Chiefs request to send these members to regional training. Respectfully Submitted, J'1~ ?~ Tim Pietsch Fire Chief cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7d TO: Mayor, Council and City Administrato~ Tim Pietsch, Fire Chief FROM: SUBJECT: Schools and Conference DATE: March 17, 2008 INTRODUCTION Minnesota State Fire / EMS / School at Rochester MN on AprilS and 6, 2008. DISCUSSION Adam Fischer has signed up for Initial Company Operations. Classes run 12 hours. BUDGET IMPACT The 2008 budget provides adequate funding for this request. The funding would come from budget category 1060 - 6470. The registration fee is $85.00 per attendee. Lodging, meals and mileage for 2 nights and 3 days should run around $250 - 300 per attendee. ACTION REQUESTED Approve Fire Chiefs request to send this member to regional training. R. es.. pectfult3submitted, ~~ r - .~ Tim Pietsch Fire Chief cc: file 7e.. City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Council Members and City Administrato? Todd Reiten, Director of Municipal Services FROM: SUBJECT: Capital Outlay - Municipal Services DATE: March 17, 2008 INTRODUCTION The 2008 budget includes funding for the purchase of a new pickup for the Water Division. DISCUSSION This vehicle is being added to allow efficient responses to service needs by ensuring an adequate number of vehicles for staff. BUDGET IMPACT This vehicle is on the State contract and was authorized in the 2008 budget. The budget amount set aside was $31,950.00 w/tax and the pickup came in under budget at $22,776.31 w/tax, which is a savings of$9,173.70. Some of the savings will be used to equip the pickup with tool boxes and other necessities. ACTION REQUESTED This memo is for Council's information. Respectfully submitted, ~c~ Director of Municipal Services cc: file 7F City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrato~ FROM: Todd Reiten, Director of Municipal Service~ SUBJECT: Approve Curbside Cleanup Day Agreement DATE: March 17,2008 INTRODUCTION & DISCUSSION Curbside Cleanup Days begin on Saturday, April 19 and end on Saturday, May 17, 2008. Dick's Sanitation, Inc.lLakeville Sanitary, Inc. will be providing trucks and labor to remove furniture, mattresses, and household garbage per the contract extension. To reduce costs of the Curbside Cleanup Day program, the City is contracting directly with an appliance recycler. Certified Recycling, L.L.C. has agreed to collect and recycle appliances and electronics at reasonable rates, which will allow the continuation of curbside electronics pick up. Tires will be collected at a drop off event on Saturday, May 31 from 8:00am to 12 noon at the Maintenance Facility. BUDGET IMPACT The charge for each appliance picked up at the curb will be $20, and electronics will be $. 12/pound. The total cost will not be determined until collections are completed in May. Funding for Cleanup Day is included in the Solid Waste operations budget. RECOMMENDATION Approve the attached agreement with Certified Appliance Recycling, L.L.C. for recycling appliances and electronics for Curbside Cleanup Days 2008. Re';~7= ~~L~ Todd Reiten' Director of Municipal Services cc: file MAR/03/2008/MON 03: 10 PM CERTIFIED APPLIANCE . . FAX No. 952 224 9055 p, 002 Certified Recycling, L.L.C. 14305 Ewing Av. BurnsviJ/e,' MN 55306 OffICe: (952) 894-1448 Fax: (952) 224-9055 This is the form to 8chedulG and reserve your Spring and Fall Clean-Up. Please complete t/115 form and mail or fax ASAP to reserve your date. City: Farmington Dept: Public Works Department Contact Person: Benno Klotz Office Address: 19650 Municipal Dr. Farmlnqton. Mn. 55024 /. Collection Dates: April 19 and 26, 2008 and May 3. 10. and 17.2008 Collection Site Address: City of rarmington curbside collection 2008 price schedule Appliances: $20~OO per piece and electronics @ $ .12 per pound. Business electro.nics will be charged at the rate of $ .35 per pd . (Commercial copiers, printers, and items obvio'O.s from a business.) Ammonia refrigeration will be charged at the rate of $250.00 per unit. In the event the weight from etectronics collected for this event and/or dropped at our facility has a value, these weights are the property of Certified Recycling. No other organization wilJ:have the authority to claim these for sale purposes. Accepted for Cu~tomer: Title: 'Date: Accepted for CeJ:tlfled Recycling, L.L.C.: Bill Weber! Title: President/Owner Date: February 28, 2008 PAGE 1 ~AR/~3/2008/~ON 03:11 PM CERTIFIED APPLIANCE FAX No. 952 224 9055 p, 003 Certified Recycling, L.L.C. 14305 Ewing Ave. Burnsville, MN 55306 Office: (952) 894-1448 Fax: (952) 224-9055 Appliances will include, but not be limi~d to: Air Conditioners, Dehumidifiers,' Dishwashers, DIYsrs', Freezers, Furnaces. Garbage Disposals. Heat Pumps. Humidifiers, Microwaves', Refrigerators. Stoves, Trash Compactors, Washers, water softeners, and water Heaters. Appliances will be in a square (non-compacted) condition and will not contain food. debris, or other foreign materials. Certified Appliance Recycling. L.L.C., retains the right to refuse any , appliance(s) deemed to be in such compacted or destroyed condition which prevents the proper removal of hazardous wastes and/or refrigerants according to law. Electronics will include; televisions, cpu, monitors, keyboards, printers, copiers, fax machines, answer machines, speakers, CB radios. telephones, calculators, cell phones, stand;yd phones. electronic games, radios, stereo equipment, vcr's, dvd players, typewriters, scanners. and any other electronic devices. Certified Recycling, L.L.C., (RECYCLER) is solely responsible for the safe remoyal of aU PCB's. Mercury, CFC's. ,appliance metals, and other hazardous wastes, according to Federal law and the laws of the State of MiMesota. The Recycler shall seQ~re and maintain all necessary PERMITS and APPROVAlS necessary to process said appliances. The Recycler will also provide any necessary CERTIFICATES OF INSuRANCE to the,Customer, prior to the start of work. INSURANCE shall remain in effect at all times and oot be materially changed. The Customer shall pay to the Recycler an amount, (per the Quantity Program price, curbside and additional charge) (plus a surcharge for each air conditioner), for each appliance accepted by the Customer and tendered to the Recycler. Any special charges will be agreed to by both parties prior to acceptance by either party. Customer shall pay within 30 days of the invoice date. The Recycler shall INDEMNIFY and HOLD the Customer and its employees HARMLESS from all claims, demands, and causes of action of any kind, character. including the cost of defense thereof, resulting from the acts, omissions of the Recycler; of the organization's respective officers, agents, ~mployees) and/or the Indlvldual$ receiving benefit from itle funds or items exchanged relating to the activities conducted under this agreement. Accepted for Customer: Title: ' Accepted for Certified Recycling, L.LC.: Bill Weber I Title: PresidentJOWner CUSTOMER: Keep this original and mail or fax second copy back to Certified Recycling, L..LC Page 2 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us 13 TO: Mayor and Councilmembers FROM: Peter J. Herlofsky, Jr., City Administratog SUBJECT: Appointment Recommendation - City Engineer DATE: March 17,2008 INTRODUCTION The recruitment and selection process for the appointment of a City Engineer has been completed. DISCUSSION After a thorough review by the Human Resources Office and the City Administrator, a contingent offer has been made to Kevin Schorzman, subject to ratification by the City Council. Mr. Schorzman has been employed as the Assistant City Engineer of the City of Farmington since January 3, 2007, and has served as the Interim City Engineer since January I, 2008. He meets the qualifications for this position. BUDGET IMPACT Funding for this position is authorized in the 2008 budget. ACTION REQUESTED Approve the appointment ofMr. Kevin Schorzman as City Engineer effective on March 17,2008. Respectfully submitted, cc: personnel file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7A TO: Mayor and Councilmemberr1) City Administrator (# FROM: Brian A. Lindquist, Police Chief SUBJECT: Card Access Upgrade Request DATE: March 17,2008 INTRODUCTION Upon completion of the New Police Department and the Maintenance Facility in 2002, the City installed card access in place of keys for most doors. This technology was also installed in Fire Station No.2 upon its completion and will be used in the new City Hall building. DISCUSSION The current card access system is almost 6 years old. The current system is also not capable of handling the additional 19 doors that will be included in the City Hall project. The computer for the card access is currently housed at the Police Department and will be moved to the City Hall when completed. In addition, three additional doors at the Police Department will be equipped with card access. ACTION REQUESTED In order to prepare for the completion of the City Hall project and relocate the existing card access computer, staff recommends that VTI Security upgrade the current system. The new system would be a network based system. In addition, it is recommended that card access for the three additional doors be added while VTI is working at the Police Department. BUDGET IMPACT The estimated cost for this upgrade is $14,807.88 plus the cost of the computer supplied by the city. There is $15,000 allocated in the 2008 budget to upgrade the video system at the Police Department. Reallocation of these funds is possible as a multi-building networked surveillance system will be installed with the City Hall project. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~' TO: Mayor and CouncilmemberW City Administrator (jJ" FROM: Brian A. Lindquist Police Chief SUBJECT: Proposed No Parking, Hickory Street West DATE: March 1 7, 2008 INTRODUCTION / DISCUSSION Students from the Farmington High School have traditionally parked on West Hickory Street due to its close proximity to the south access doors of the high school. Approximately 45-50 cars occupy both sides of Hickory from Denmark Avenue east to Westview Drive. This has resulted in several issues. Garbage collection is difficult, mail delivery is hindered, snow removal is hampered and emergency vehicles have difficulty in navigating the narrow roadway left available for travel. Information about the proposed change has been made available to those affected. On March 5th, a neighborhood meeting was held at the Farmington High School for all the residents living in the affected area. A notice was placed on all of the vehicles parked on West Hickory Avenue informing them of the proposed parking restrictions. An article in the Farmington Independent also described the situation. ACTION REQUESTED In order to help alleviate the afore mentioned problems, a no parking zone for West Hickory and Westgail Court is requested. The no parking restriction will be on school days only between 7 am and 3 pm. BUDGET IMPACT In order to properly sign the designated area, approximately 22 signs at the cost of $1 000 is expected. Recognizing this as a mutual problem for the City of Farmington and the Farmington School District, ISD 192 has offered assistance in the amount of $500 for the purpose of purchasing the signs. There are adequate funds for the remaining amount in the street department sign budget. zsu;~ y:- Briau A. Lindquist ~ Chief of Police f I t~ 0,. . r.~ t~. '- "~. .~ oIL' . --. ... ."-- .....~ " ".-......-:.; ., . 11ll~-...::. l .,.~ ..! . '-~ rn I~ 250 I 500 Feet I I Prepared by the Dakota County Office of GIS for the City of Farmington. Aerial imagery as of April, 2006 7, u City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator~ FROM: Kevin Schorzman, P.E., Interim City Engineer SUBJECT: 195th Street Project Agreements DATE: March 17, 2008 INTRODUCTION As part ofthe 195th Street Extension Project: . a trunk water main pipe will need to be constructed crossing a Metropolitan Council Environmental Services (MCES) pipeline easement; . a trunk water main pipe will need to be constructed crossing a Northern Natural Gas (NNG) pipeline easement; . two storm sewer pipes will need to be constructed crossing a Canadian Pacific Railway (CPR) line and; . a permanent easement must be granted from Soo Line Railroad Company for the roadway. DISCUSSION Encroachment agreements and permits must be obtained by the City before utilities crossing pipeline easements or the railway can be constructed. Attached to this memo are copies of the encroachment agreements and permits for execution by the City of Farmington. Also, an easement over the new roadway must be granted for installation, construction, maintenance, repair, replacement, and use for vehicles and pedestrians. BUDGET IMPACT . There is no cost to the City associated with the MCES encroachment agreement. . There is no cost to the City associated with the NNG encroachment agreement. . The cost of the CPR permit for rental to cross the railway line for both storm sewer lines is $1,800.00. Additional costs may be incurred as described in the attached letter and will also be funded from the project budget. . The permanent easement from Soo Line Railroad Company is $10,000.00. All costs associated with the encroachment agreements or permits will be funded from the project budget ACTION REQUESTED Approve by motion the attached Encroachment Agreements and Permits. Respec~ful~ Submitted, ~ffI.------- Kevin Schorzman, P .E., Interim City Engineer cc: file CONSENT TO ALLOW ENCROACHMENT ONTO SANITARY SEWER EASEMENTS Interceptor Number: 7409 County of Dakota Encroachment Number: The Metropolitan Council, a public corporation and political subdivision of the state, holder and owner of an interest in the permanent easement described in Document No. 102379, Parcel 11 and 11A, filed in the office of the Register of Titles, in Dakota County, Minnesota, covering the premises lying and being in Farmington, Minnesota, and described as: The North half of the Northwest One Quarter of Section 19, Township 114, Range 19, except Railroad right-of-way In consideration of the sum of One Dollar and other good and valuable consideration to it in hand paid, the receipt and sufficiency of which is hereby acknowledged, hereby consents to the encroachment onto that certain easement described above, to-wit: Property and Easement Description of Parcels 11 and 11A from Doc. No. 102379, attached as "Exhibit A" The encroachment permitted by this Consent is described as follows: Access for construction of bridge piers and a temporary haul road, and for the placement of a 24 inch water main, across the Metropolitan Council easement and sanitary sewer interceptor as shown and reviewed by the Metropolitan Council in the plan set provided for the 195TH Street Extension to T.H.3, prepared by Bonestroo & Associates dated May, 2007, 5 of 78 sheets attached as "Exhibit B" and the "Construction Effects on MCES Interceptor" letter prepared by American Engineering Testing, Inc. dated May 7, 2007 attached as "Exhibit C". This Consent does not allow the encroachment onto the pipe owned by the Metropolitan Council to be used for any purpose other than the purpose described herein. The Metropolitan Council and City of Farmington, hereinafter called Permittee, its successors and assigns, hereby agree that said encroachment shall be subject to the following conditions: Page 1 of 4 1. Permittee and their contractors must protect the Metropolitan Council facilities during installation of the improvements. Stockpiles of soil and construction material; and imposition of excessive loading over the interceptor sewer is not permitted within the easement area. 2. Permittee shall perform pre and post construction CCTV inspection of the sanitary sewer between MCES MH No. 20 and MH No. 18. The post construction inspection to be no later than one month after the proposed construction activities within the easement has been completed. One copy of each of the CCTV inspection tapes shall be provided to MCES staff. 3. Permittee will indemnify, save and hold the Metropolitan Council harmless from and against any loss, cost, or expense incurred by the Metropolitan Council, including any losses resulting from claims or damages to property or injuries to or deaths of persons, judgments, court costs and reasonable attorneys fees, which arise out of or are claimed to have arisen out ofthe encroachment on or use of the encroachment area by Permittee. 4. Permittee will notify the Metropolitan Council at least 48 hours in advance of the actual physical start of any construction. 5. Permittee hereby agree that it will ensure their contractor and subcontractor's compliance with all applicable safety standards pertaining to working in the atmosphere of sanitary sewers. Attention is specifically directed to the confined space rules adopted by the Minnesota Department of Labor and Industry Regulations 5207.0300. 6. Permittee hereby agree that construction ofthe project is in accordance with the construction plans as reviewed by the Metropolitan Council. 7. Permittee hereby agree that the Metropolitan Council employees, agents, and successors in interest shall have access to its facilities at all times. 8. Permittee will pay for repair or replacement of any damage to or destruction of Metropolitan Council's facilities, which damage or destruction arises from or is attributable to the encroachment described in this consent. 9. Should the Metropolitan Council find it necessary to remove or disturb in any way the improvements in the easement area, removal and replacement of said improvements shall be paid for by Permittee. 10. This agreement shall be binding upon and inure to the benefit of the parties hereto and their successors and assignees and the consent granted herein shall be perpetual and shall constitute a covenant running with the land. Page 2 of 4 IN WITNESS WHEREOF, the undersigned parties have caused this agreement to be duly executed this day of , 20_. City of Farmington By: Its: STATE OF MINNESOTA ) )ss COUNTY OF ) On the day of , 20_, before me, a notary public within and for said County, appeared ' respectively named in the foregoing instrument was signed on behalf of said , a Minnesota Corporation, by authority of its Board of Directors and said Board of Directors acknowledged said instrument to be the free act and deed of said Notary Public METROPOLITAN COUNCIL By Thomas H. Weaver Regional Administrator STATE OF MINNESOTA ) )ss COUNTY OF RAMSEY ) On the day of ,20_, before me, a notary public within and for said County, personally appeared Thomas H. Weaver, Regional Administrator, named in the foregoing instrument, and that said instrument was signed on behalf of said Metropolitan Council, a public corporation and political subdivision of the state, by authority of its Board and said Board acknowledged said instrument to be the free act and deed of said Metropolitan Council. Notary Public Page 3 of 4 Approved as to Legal Form: Office of General Counsel DRAFTED BY: Jeanne K. Matross Attorney No. 68615 Associate General Counsel Metropolitan Council 230 East Fifth Street St. Paul, MN 55101 651-602-1108 Attach Exhibit A - Easement Documents Attach Exhibit B - Plan Sheets Attach Exhibit C - Letter Page 4 of 4 .~ /" -----...--... II - \' &;._ .A u ~x .H1't5 ,r ,.., .~0oc.=tf , O~ 311 ~ 933lel(P fhl{ 7L/"~'l Ill- STATE OF MINNESOTA DISTRICT COURT COUNTY OF DAKOTA FII"$'''- T-BNnI JUDICIAL DISTRICT Condcnnlllltlon CMcl No. 85424 ATTOIUfHY'S rnc,u. ClUtTtfJC"n STATE OF MINNESOTA COUNTY OF HENNEPIN ss. I, Bradley J. Martinson, being first duly sworn, do hereby certify: 1. I am an attorney duly licensed to practice in the State of Minnesota and represent the petitioner, Metropolitan Waste Control Commission, in the above matter. 2. Pursuant to the order of this court dated April 18, 1978, com mis- sioners were appointed. Said commissioners met, heard testimony, and observed the subject premises and duly issued their awards on October 30, 1978. The time to appeal from said awards has expired and each respondent has been paid their respective awards. 3. The above action is now complete and the petitioner has acquired the subject easem ents. Subscribed and sworn to before me this 2.0 day of Feburary, 1979. i(wwdf t, ~~ Notary Public .~;. ! I ;4..tl :11/1'" I,. ~~~, IIA!.~ It,f)),/\A'~ ~ :.\.,' <.~. ~_ '-:. ~,'ir:;r.,\ii:'i~ :.::.)s~: -:; t1G:J~;~Y i'U:~UC - MINNc,')or.\ ~.~ ~ HI:! !~\I;:~~''''.l :~,'.,j I:'\j rv l~ j M;i CulT1mj5~ion Expires Doc. 4, !.!)U4 _; "V;'V?'iV'f'?"i'V ".,V'{'fVYYV n V'VYH., t tv '{VVV' ~( STATE Of MINNESOTA, COUNTY OF IlAKlrrA wtiNed to 00 a Irve and COfTact copy O..lltMi 9.dllInal 0!1 f~ and at l1lCO!11 In my ofllco lhllJ,-'7( 'I.! 1 day ()1 dt lJ))) ( f)~ J( ., "\g"7; '7 ~IC, VUJOVICH U Ckrt ?I Qislrlcl Court 8Y ,VYLOJ((~W ',dJ C)(O/. rJ1~Il.)..!~' .-,,,,.. ~ zit- 11 and llA Apparent Fee Owner: Fred M. Seed Contract Vendee: G. E. Stetsil Easement Owner: Northern Natural Certificate #'s 46217 & 46219. and Grace M. Seed Gas Co. That part of the fo110\1il:g described parcel in Empire To~mship An und;v;d'd . int,r"t in th, North, of th, North."t , of S'ction 19, Town'hip 114, Range 19, Dakota County, I-linnesota, except Railroad right of I-lay. ' /\ J'"'V~~':v:~''' ,:'-~^, ;: Which lies within the following described perpetual easement for Sanitaey Sewer A per.. oen t '" ""nt lYi n 9 25 fee' Nor'her 1 Y and C" ter 1y an d 1 0 fee, Sou, her I Y and W" 'er I y of the fo 1l owi n 9 dmr i b'd 1 in" Co","" ci n 9 ., 'h, South"" corner 0 f th, No r 'h mt " of S'cti on 19 , Town. hip 1l4, Rang, 19, O"ot. C,"nty, II i nn"o t.; t h'n" . 1 on 9 an ","ce d bear; n 9 of South 89 degrees, 56 minutes, 27 seconds West along the South line of said Northeast ~ a ".tance of 2162.66 fee' to 'h, ar'",l poin' of beginning of the Hoe to b, h'rein d"crib,d; thence North 5 degrees, 15 minutes, 17 ~econds East a distance of 207.48 feet;' thence on a tangential curve to the left, concave to the I-lest, the radius of \.:hich is 30.50 feet, the central angle of which is 27 degrees, 21 minutes, 19 seconds a distance of 14.56 feet; thence North 22 degrees, 06 minutes, 02 seconds West and tangent to said last described Curve a ""ance of 1492.35 feet; 'h"" '" . 'an'''ti.1 cm, tn th, l'ft, concov, to th,W,,,, the ..div, of which i, 30.50 ~,t, 'h, c'ntr.l 'n9)' of which is 16 d.,r"" 19 minu'", 17 "cond, · dilt'nc~ of 8.69 ~,t; th'nc, North 38 d"r"" 25 minut", 19 ',cond, H',t .nd t,ng,nt '0 said last described curve a distance of 1306.07 feet to a point on the North line of the Northwest ~. of said Section 19 distant 882.70 feet West of the Northeast corner of said ~orth\~est ~, said North line of Section 19 bears North 89 degrees, 56 minutes, 56 seconds J.!est. 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I ._~' L.Jr I "\~---lL I l~l! i ~~ i :ri~ll~~! !E~! ~1~:;~! :.~! ~ n Jfi ::!d:::tll ':1 '-'-:.~ :~ ~Io ,I ~ i i I ~~! i i 'i'-'~~ ~ ++1U \~ · : _ 1~1ri-J 1'0 ~ 'I,; l:;l : : ; : 11/5 id I ~21 ! ~ i I' ;' : o~: : ,,~: t ~~ I:!i "! if III : 8 j l l ! I i : : : : ! ! '" o g '" ~ ~ o 0 0 0 N 0 co \.D en O"'l OJ OJ o I 0\ a N 0 ro ro ro .... uCP'cJnS'IS:;G]di:WeCPI.Jauuc..~vu:.0iL(;901l> l,ZIllt 1,O;i!;]'l!_ o "'" ro g ~ d :z ... wID ",Ill ... ",en ...J -... i: 0: 0 !Xl a: -,..-- Q. IllS II> Z ~ ... <( ... ...J 0 ... n. 0: J: t II> >- '" ... I- > a: zen ... ::l z", 0 II> ll... III ... ~~ l- e> 0 d oc Z !O "'.., "'c ... .. " ... ... VIi J: l!iu II> ~ l!! lJ ~ .. " ~ ffiM ~i "'~% :~ "-0 ~i!:i ~~~& ~~ll .:iii.sz< ~O~ I" ;;; : N g ~ i ! f 5 l ! ~ :; ~ Ii, 01 ~ >- '" c w "- .. '" '" ,. ~ l' & 1\ ? x/-l/8,-r C! !I't.- IJ AMERICAN i ENGINEERING TESTING, INC. CONSULTA~TS . ENVIRONMENTAL . GEOTECHNICAL . MATERIALS . FORENSICS May 7, 2007 Bonestroo 2335 West Highway 36 St. Paul, MN 55113 Attn: Dan Fick, PE RE: Construction Effects on MCES Interceptor 195th Street Extension Project Fanrrington,MUrnnesota AET #01-02940 Dear Mr. Fick: This letter presents our geotechnical review of potential effects of haul roads and construction traffic to the MCES Interceptor sewer which is currently in place at the referenced project site. The final 195th Street roadway will cross over the Interceptor pipe by means of a structural bridge, however, temporary haul roads will need to be constructed over the pipe to accommodate construction traffic. The purpose of this report is to analyze potential loads and estimate settlement of the pipe as the result of these loads. For background information, we refer you to our Report of Geotechnical Exploration and Review for the 195th Street Bridge project, reported under AET #01-02940, dated May 31, 2006. The Interceptor pipe lies between proposed bridge Piers 2 and 3, Soil borings in the vicinity are B-2, B-9, and P-3. Conditions at boring B-9 are judged to be the limiting case. We understand the MCES Interceptor is a 48" diameter RCP sewer, with an invert elevation in the vicinity of elevation 881 (about 19' beneath the current surface), The pipe is located on the west side of the railroad tracks, generally along the edge of a wetland area, Borings in the area suggest about 4' of swamp deposits exist in the area. Underlying soils are alluvial sands to a substantial depth, The sands are looser near the surface and become denser with depth, Beneath pipe invert elevation, the sands are medium dense or denser. For the purpose of our study, we assumed that up to 4' of fill with a density of 125 pcf could be placed over the existing soils to act as a temporary haul road, We assumed the haul road may be 40' wide at the surface. We suspect the thickness of fill will likely be less than this. In terms of vehicle traffic, a larger scraper loaded with fill typically has an axle weight of about 50 tons, To This document shall not be reproduced, except in full, without wrillen approval of American Engineering Testing. Inc. 550 Cleveland Avenue North' Sf. Paul, MN 55114 Phone 651-659-9001 . Toll Free 800-972-6364. Fax 651-659-1379. www.amengtest.com ,I _ _.l- _... ~l_ .:.J_ "A:__ __.....-l... C'......, ,fh n.."J,,..,'t!:l .It Wic:.rnnc::in '212- Bonestroo May 7, 2007 Page 2 of2 study effects of this soil at depth, we assumed this load would be spread over a 12' width of the scraper acting similar to a 1.5' wide footing (computing to a unit pressure of about 6950 pst). Settlements below the pipe were computed by estimating soil constrained modulus values, and then computing vertical strain in the various soil layers of the design soil profile beneath the pipe. The constrained modulus values were based on estimated cone tip resistance values. These estimated tip values were assumed to be 130 times the standard penetration N-values recorded. The correlation of constrain modulus with this estimated cone tip resistance is given in "Cone Penetration Testing in Geotechnical Practice" by Lunne, Robertson and Powell. Based on the ab()ve analysis, we judge that pipe settlement as a result of the added fill embankment loads and the construction traffic combined should be less than W'. If you have any questions regarding the information contained in this letter, or if we can be of further service to you, please do not hesitate to contact me at (651) 659-1305. Sincerely, Report Reviewed by: American Engineering Testing, Inc. f;av:~tf- Vice President, Geotechnical Division American Engineering Testing, Inc. .~ es C. Rudd, PE . ncipal Engineer JKV/JCRJak File No.: 06-070 Line & Tract No,: MNM 80101-220 ENCROACHMENT AGREEMENT This instrument made and entered into this day of , 2007, by and between NORTHERN NATURAL GAS COMPANY, a Delaware corporation, (hereinafter referred to as "Northern"), with principal offices at P,O, Box 3330, Omaha, Nebraska 68103-0330, and the CITY OF FARMINGTON, a Minnesota municipal corporation (hereinafter referred to as "Owners"), WITNESSETH THAT: WHEREAS, Northern is the holder of an Easement granted by Kenneth M. Nelson and Geraldine Nelson, his wife on the 26th day of July, 1949 covering the following described premises in Dakota County, Minnesota: The Northeast Quarter (NElf4) and the North-half of the Northwest Quarter (NWlf4) of Section 19, Township 114 North, Range 19 West; and which Easement was recorded the 4th day of August, 1949, as Document No, 6575 in the Office of the Registrar of Title for Dakota County, Minnesota; and was defined to an 86-foot wide strip of land by a Modification and Amendment of Easement Grant executed the 1 st day of March, 2000 and recorded the 30th day of August, 2000 as Document No. 425945 in Volume 205 at Page 303 in the Office of the Registrar of Titles for Dakota County, Minnesota (hereinafter referred to as "Easement") and WHEREAS, pursuant to the authority contained in said Easement, Northern has constructed and currently operates and maintains an 18-inch pipeline along with the right to install additional pipelines and facilities from time to time (hereinafter referred to as "Pipeline Facilities"), across and through the above described premises; and WHEREAS, the Owners are the present Owners of the following described real property, with Pipeline Facilities situated upon the following described land in Dakota County, Minnesota (hereinafter referred to as the "Owned Premises"): See Exhibit "A" attached hereto and, by this reference, made a part hereof WHEREAS, the Owners plan to construct 195th Street, excavating unsuitable topsoil over the pipeline, constructing a road embankment over the pipeline and installing a 20-inch ductile iron pipe water main under the existing gas pipeline (hereinafter referred to as "Encroachment") upon and within a portion of the confines of Northern's Easement, as shown on Exhibit "A", attached hereto and by this reference, made a part hereof, with this written consent; and File No.: 06-070 Line & Tract No.: MNM 80101-220 WHEREAS, the Owners have been advised by Northern that Northern is a natural gas transmission company and that Northern operates a high pressure underground natural gas pipeline through the Owned Premises; and WHEREAS, the Owners have requested permission from Northern to maintain, use, and enjoy the Encroachment upon a portion of Northern's Easement and in close proximity to Northern's Pipeline Facilities; and WHEREAS, Northern is willing to grant such permission upon the terms and conditions set forth as follows, NOW, THEREFORE, in consideration of the mutual covenants, terms and conditions hereinafter set forth, the parties hereto agree as follows: 1, Northern hereby grants permission to the Owners to maintain, operate and use upon the Owned Premises and in close proximity to Northern's Pipeline Facilities, the said Encroachment, subject to the following conditions: A. That the Owners assume all risks for damages, injuries, or loss to either property or persons, which may be incurred by the Owners or its respective agents, invitees, or licensees present on or in the vicinity of the Easement and in any way associated with said Encroachment. B. That the permission granted herein is limited exclusively to the proposed Encroachment within Northern's Easement. The Owners shall not alter the grade or permit such alteration anywhere on the land upon which Northern has reserved its easement rights, without the prior express written consent of Northern. c. That the Owners shall at all times conduct all its activities on said Easement in such a manner as not to interfere with or impede the operation of Northern's Pipeline Facilities and activities in any manner whatsoever. D. That the Owners shall not plant any trees or shrubs within the confines of Northern's Easement without the prior express written consent of Northern. 2. The Owners agree to indemnify, protect, and hold Northern, its parent, affiliates, subsidiaries, and their directors, officers, employees, representatives, and agents harmless from and against any and all actions or causes of action, claims, demands, liabilities, loss, damage, injury, suit, proceeding, judgment, cost, or expense of whatever kind or nature, including but not limited to reasonable attorneys' fees, arising from or as a result of any incident, act, action, cause of action, negligence, transaction or omission of the Owners in connection with, or incidental to the construction, operation, maintenance, or use of the said Encroachment within, upon or in the vicinity of and upon the Easement, or from the operation, maintenance, use or presence of Northern's Pipeline Facilities upon or in the vicinity of the Encroachment except where such loss, cost, liability, or expense was proximately caused solely by the gross negligence of Northern or its employees. It is understood and agreed by the parties that under this Agreement, the Owners shall be jointly and severally liable. 3, The Owners agree that protection of Northern's Pipeline Facilities will be maintained at all times, -2- File No,: 06-070 Line & Tract No.: MNM 80101-220 4. Should Northern need to remove any of the Owners' said Encroachment within its Easement in order to construct, maintain, operate, repair, remove, or resize Northern's existing or additional Pipeline Facilities, the Owners or its respective heirs, successors, and assigns shall pay the cost of removing and replacing or reinstalling said Encroachment, In addition, all repair and maintenance work performed by Northern on its existing or additional Pipeline Facilities located on the Owned Premises shall be performed in a reasonable workmanlike manner and Northern shall restore the surface and grade of the Owned Premises where the work is performed, but shall not be liable for loss, damage, or replacement to the Owners' said Encroachment or any associated equipment and facilities that exist within the Easement, and in this regard, the Owners hereby release Northern, its employees, agents, officers, and directors from any and all liability for any such loss or damage. 5, The Parties hereto understand that this Agreement in no way constitutes a waiver by Northern of its rights to enjoy its Easement unencumbered by the construction of said Encroachment within Northern's Easement. 6, It is expressly agreed to by and between the parties hereto that if the Owners are in violation of any terms or conditions set forth in this Agreement, Northern, at its option, may terminate this Agreement upon ten (10) days' notice to the Owners, In the event of such termination, the Owners shall immediately remove any and all of said Encroachment which may be situated on the Easement, or if the Owners fail to remove any and all of said Encroachment, Northern may, at its option, remove said Encroachment at the expense of the Owners and without any liability whatsoever, It is further agreed that the failure by Northern to exercise such option as to any such violation shall not constitute a waiver of Northern's future right to exercise such option as to the same or any future violation. 7. The provisions of the Easement, and all rights, powers, privileges, and duties, obligations, and liabilities created thereby, remain in full force and effect and are not affected hereby except to the extent and in the manner set forth above. 8, The Owners agree to indemnify, defend and hold Northern, its parent and affiliated companies, and the directors, officers and employees of any such corporate entities harmless from and against any liability, damage, claims, loss, cause of action, suit, proceeding, judgment, cost (including the cost or expense of environmental response, removal or remediation activities), fees or expense, including reasonable attorney's fees arising from: (1) non- compliance with any laws, regulations and orders applicable to the ownership or the operation and maintenance of the said Encroachment on the Owned Premises described herein, and (2) any incidents, acts, releases, negligence, transactions or omissions, or conditions on or affecting the Easement that would (i) contribute to or constitute a violation of any local, state or federal environmental rule, regulation, law or judicial order, (ii) result, in whole or in part, in any requirement to clean up or otherwise remedy or remediate a condition, (iii) give rise to any lien, liability, injunction, order, restriction, claim, expense, damage, fine or penalty, or (iv) adversely affect human health or the environment at or near the Easement. This instrument and the covenants and agreements herein contained shall extend to and be binding upon the heirs, executors, administrators, successors, and assigns of the parties and the benefits of this Agreement shall run with the land. -3- File No.: 06-070 Line & Tract No.: MNM 80101-220 IN WITNESS WHEREOF, the parties have executed this instrument the day and year first above written. "NORTHERN" "OWNERS" NORTHERN NATURAL GAS COMPANY CITY OF FARMINGTON By By Glen R. Hass Agent and Attorney-in-Fact Kevan A. Soderberg Mayor By Peter J, Herlofsky, Jr. City Administrator STATE OF NEBRASKA ) )SS COUNTY OF DOUGLAS ) The foregoing instrument was acknowledged before me this _ day of ,2007, by Glen R. Hass, the Agent and Attorney-in-Fact, for Northern Natural Gas Company, a Delaware corporation, on behalf of the corporation. (S E A L) Notary Public My Commission Expires -4- File No.: 06-070 Line & Tract No.: MNM 80101-220 STATE OF ) )SS ) COUNTY OF The foregoing instrument was acknowledged before me this _ day of ,2007, by Kevan A. Soderberg, Mayor of the City of Farmington, a Minnesota municipal corporation, on behalf of the corporation. (S E A L) Notary Public My Commission Expires STATE OF ) )SS ) COUNTY OF The foregoing instrument was acknowledged before me this _ day of , 2007, by Peter J. Herlofsky, Jr., City Administrator of the City of Farmington, a Minnesota municipal corporation, on behalf of the corporation. (S E A L) Notary Public My Commission Expires Document Prepared by/Returned to: Northern Natural Gas Co., ATTN: ROW Dept., 1650 W. 82nd Street, Suite 1250, Bloomington, MN 55431 -5- EXHIBIT "A" Page 1 of 8 OWNED PREMISES An easement for gas pipeline purposes over, under and across that part of the Northwest Quarter of the N011heast Quarter of Section 19, Township 114 N, Range 19 W, Dakota County, MilU1esota, described as follows: Commencing at the N011hwest corner of said Northwest Qum1er of the N011heast Quarter; thence South 89 degrees 56 minutes 54 seconds East, assumed bearing, along the north line of said Northwest Qum1er of the Northeast Qum1er, a distmlce of 614,67 feet; thence South 14 degrees 35 minutes 04 seconds East, a distance of 247,27 feet to the actual POINT OF BEGINNING of the land to be described; thence continuing South 14 degrees 35 minutes 04 seconds East, a distance of 158.74 feet; thence n011heasterly, along a non-tangential curve, concave to the southeast, having a central angle of 03 degrees 49 minutes 28 seconds, a radius of 1357.00 feet, an arc distance of 90.58 feet and a chord bem'ing of N011h 57 degrees 09 minutes 13 seconds East; thence North 14 degrees 35 minutes 04 seconds West, not tangent to said curve, a distance of 155,66 feet; thence southwesterly, along a non-tangential curve, concave to the southeast, having a central angle of 03 degrees 24 minutes 31 seconds, a radius of 1507.00 feet, an arc distance of 89.66 feet and a chord bearing of South 59 degrees 01 minutes 39 seconds West to the POINT OF BEGINNING. 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MINNESOTA Jl]j Bonestroo St. Paul Office I llEAIJIY cmnrr mAT 1lR PlNf. 5"EtIf'lCATlON. 0" REI'OItt SUlND' ~~ WAS PAEPNlm &1 tolE DR UlIOIJI ut DlR(Cf SUf'DMSlON Rosene 2335 West HlghwaV 36 NttJ n~r I #If A DUlV UCI:NSED PflOfl:55()HAL OfGIHEIR ...... .'" UHODI THE ~ws or mE 5tA1t: or UIHHE5OTA. 195th STREET EXTENSION TO TRUNK HIGHWAY 3 - PHASE i\ii Anderllk & St. Paul, fiN 55113 PRlHltwlt:[r.'1IG 1'.1... ......... .... Oi LOCATION PLAN ASSOCiates Phone: 6S1~6J6-4600 ''''''''''" toP N Englnell'n: & Ardined'S Fax~ 6S1.636~131l ..."'...... .... _."""9,",,,."'''' t:l8011GR100. ROSOIE. ~. AS5t1l:L'TE!i. .Ie,:roos OIolt Ul:. NO. .-:na,J -.... "Iaun : . . ~ ;. . .. : : : : : : : ~ ~L : : : : : : : : : : : : :: ; ; ::;: '::;; :;; ; :1. .... '" ., I . . .. ..... . !: ;;; ;: ~ :i, . . 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MN 55113 Phone: 651-636-4600 Fax: 651-636-1311 C8cf1G11lDO, ROSOIt, NlDtI\II\ . 1.SSOOoUl5. rc. ~':"iI~':;p~J"';, 1~~' o'~'~~'-..w"~~'g-"s~~:Oft' Sl.lftm' "..10 PI~T I oW ^ DUl.r lJCWsto PIl'Of"U5lO11.lt. tTlGlllEEA D"""" f88 Uncl!.. TIlE LAWS or TIIf 5''''E or """lEiOl'" ..lftfff na",tz r,lI<. G. ".,." otSOftD hie """""'. ... Slt:Il.ltultEl 04Tt t!1012001 DAft llC. rlO. 4Jog.1 JllIIOJ. fIO. "'DOlT' co '" .... ,.. ... " + U1 p " " , U1 N + o p o " ~~ :.....\ -...I' ;;: " N o o " co o '" o 1> " N " o N " 1> " '" o co " o o N o EXHIBIT "A" Page 8 of 8 '" " " '" N " '" '" " '" " o '" N o '" '" o '" o '" o ~ ~ ~ ~ ~ (;:.. ~ .... ~ ~ 1\ I \ 1 , I ) 1\ 1\ I ~ \ I !~ 1 I I I I --.lJ ~,., I h ~:!J;;; . I 0 + '" I I . V'I -t :~ :~; 11 ~ It~r&) b I ~ ~ ;; I I ?;. ~ . I ~!-'::t: ; ~;-: I I I I I , J I 1 1 I , I I I I I I 1/ I I I I I I --.lJl!: I)~ I '" - .., I 0 + lI' I : ~? ~ I-i] :: ~ ----T: ~ ~ ;;; , I P::' ~ I ~!"' x: I - '" I "'... I I I r I .. lil .. a .. 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(JfI A[PORl S1JRY(f ""5 Pfl[JlNlEO IJt "C on "rlCtft Itr OtAEC' !lufVMS101I "'10 ",A' I All A OUl.l' UCErn:(D PROfl.S51QIlll [.IlelUn" alIA... m lJIlOl/l 'HE u.'IIS or nit "lilt( Of Ulrtttl:90lA PfllIlr ""J[o trllo. G. prlrn UtsIQI(llI l6fJ """'""'0 (GP 51C1I""1J1'I(1 1),I,1[ 5/1012001 "Aft UC.ltO, PN;U.IQ, 14'00:111 CANADIAN PACIFIC RAILWAY Real Estate Sulte 804 501 Matquette Avenue Sau1h Mlnneopolis Minnesota 55402 Fox (612) 904-6147 April 20, 2007 Mr, Lee Mann City Engineer City of Farmington 325 Oak Street Farmington, MN 55024 Dear Mr. Mann: Attached for execution is a PDF of agreement number 31869 in favor of City of Farmington covering a pipeline crossing upon railroad property at Farmington, MN. Please read all provisions of this agreement carefully before execution. The document should then be printed out in duplicate, executed in the places provided, and returned to me at the letterhead address for final railroad approval and, subject to that approval, execution on behalf of the railroad. Along with the return of the documents, please include full payment of the amount called for within the agreement. Please be advised that an invoice for any expense (flagging, inspection, repair work, etc.) incurred by the railroad in connection with this project will be submitted to City of Farmington for reimbursement. The estimated cost for railroad flagging service is currently $500.00 per day, Should you have any Engineering concerns about this agreement, please contact Jim Krieger at (612) 904-5994. When fully executed, one copy of the agreement will be returned to you. If you have any questions, please feel welcome to call me. P~fL Dan Hanson Area Manager, Support (612) 904-6142 e-mail: dan_hanson@cpr.ca ec: Jim Krieger, Bill Hager -- Pipe Line Crossing Permit No. 31869 THIS AGREEMENT made and entered into as of the 1st day of May, 2007, by and between 800 LINE RAILROAD COMPANY, doing business as Canadian Pacific Railway, hereinafter called "Railroad Company," and CITY OF FARMINGTON, hereinafter called "Licensee," WITNESSETH: 1. The Railroad Company grants to the Licensee permission to install and maintain a pipe line meeting the specifications and at the location as follows: A. Specifications: Type/Material Diameter ContentslPurpose Depth below top of rail RCP 24.69" inches Storm Sewer 15.6' feet B. Location: Section, Township & Range City, County & State Railroad Milepost Survey Stationing SW1/4 NE1/4 Section 19, Township 114 North, Range 19 West Farmington, Dakota County, Minnesota 4,174 feet North of Milepost 328.8, Merriam Park, Rosemount Spur (UP) Subdivision at Survey Station 1616+81 hereinafter called "pipe line" and shown in the location indicated and in accordance with the details shown upon the map labeled "Exhibit A" that is attached hereto and is made a part hereof and also pursuant to the specifications contained in "Exhibit B" that is attached hereto and made a part hereof, subject to the conditions hereinafter set forth. 2. The Licensee shall pay the Railroad Company the sum of $900.00 in advance as rental for the permission herein granted, and shall assume and pay all taxes and assessments that may be levied or assessed against the pipe line, or against the Railroad Company's property by reason of the location of said pipe line thereon. Except as provided in paragraph 9 below, this agreement shall continue in effect until terminated by either party hereto upon thirty (30) days' written notice to the other. The Licensee shall not, by reason of termination of this agreement, be entitled to refund or reimbursement of any payment, or portion thereof, made by the Licensee under this agreement. 3. The Licensee, after first securing all necessary public authority, shall at the Licensee's sole expense install and thereafter maintain the pipe line upon and across the Railroad Company's property and underneath any railroad tracks located thereon at the above described location, in a manner satisfactory to the Railroad Company's Chief Engineer, and in strict conformity with the requirements of all laws, ordinances and orders of competent public authority now existing, and future modifications thereof, so as not to endanger the safety of railroad or other operations upon said property and so as not to endanger the safety of the persons or property near or adjacent to the Railroad Company's property. 4. The Licensee shall be responsible for determining the location and existence of any pipes, wires, conduits, sewers, piling or other obstructions to the construction of Licensee's pipe line and shall indemnify, hold harmless and defend the Railroad Company from and against any and all liability for damage to the foregoing pipes, wires, conduits, sewers, piling or other obstructions, if any, caused by the construction or maintenance of Licensee's pipe line. The Railroad Company makes no representation by License No. 31869, Farmington, MN Pipe Line License Form 300.07/03.std Page 1 of 4 CITY OF FARMINGTON CANADIAN PACIF"lC RAII..WAY the granting of this license that its property is free of any such pipes, wires, conduits, sewers, pilings or other obstructions. The Licensee's obligations hereunder shall survive the termination or expiration of this agreement. 5. The Licensee shall not carry on any work in connection with the installation, maintenance, repair, changing or renewal of the pipe line underneath or in close proximity to any railroad track at the above described location before giving the Chief Engineer at least five (5) days' written notice at his headquarters located at Minneapolis, Minnesota, and not until an authorized representative of the Railroad Company shall be present to supervise same. Upon bills being rendered therefor, the Licensee shall promptly reimburse the Railroad Company for all expenses incurred by it in connection with such supervision, including all labor costs for flagmen supplied by the Railroad Company to protect railroad operations, and for the entire cost of the furnishing, installation and later removal of any temporary supports for said tracks, which said Chief Engineer or his authorized representative may consider necessary while such work is in progress. 6. The Licensee, at the Licensee's sole expense, whenever notified to do so, shall promptly make such repairs to or changes in the pipe line, including change in location, as said Chief Engineer or his authorized representative shall for any reason consider necessary and require. The Railroad Company shall have the right, at its election, to make emergency repairs to the pipe line, and in such event the Licensee, upon bills being rendered therefor, will promptly reimburse the Railroad Company for all expenses incurred in connection therewith. 7. Maintenance and use of the pipe line upon and across the Railroad Company's property at the above described location, however long continued, shall not vest in the Licensee any rights adverse to those of the Railroad Company. 8. As one of the material considerations of this agreement, without which the license granted hereunder would not be granted, the Licensee expressly assumes any and all risk of damage to or destruction of the pipe line through any cause whatsoever while located upon or across the Railroad Company's property, and hereby releases and agrees to indemnify, hold harmless and defend the Railroad Company and its directors, officers, stockholders, divisions, agents, affiliates, subsidiaries, predecessors, successors and assigns, or anyone acting on its behalf or their behalf, from and against any and all Claims (including without limitation any Claims arising under any Environmental Law and all Claims arising at common law, in equity or under a federal, state or local statute, rule or regulation) of every kind, past, present and future, existing and contingent, known and unknown, arising from any injury to persons, firms or corporations whomsoever (including the parties hereto and their employees, agents and invitees), including injuries resulting in death, and damage to property whatsoever (including property of the parties hereto), wherever such persons or property are located, caused by or attributable to, in whole or in part, the presence of the pipe line upon the Railroad Company's property, or any act or omission of the Licensee (or the Licensee's employees, agents, contractors, representatives, or invitees), including without limitation the Use or Release of Hazardous Substances by the Licensee and the breach by the Licensee of any of its warranties, representations or covenants. The Licensee's obligations hereunder shall survive the termination or expiration of this agreement. 9. If the Licensee shall default on its obligation to make any payment required under this agreement, the Railroad Company may immediately declare this agreement and the permission herein granted terminated without advance notice to the Licensee. The waiver by the Railroad Company of a breach by the Licensee of any provision hereof, shall be limited to the act or omission constituting such breach, and shall not constitute a continuing or permanent waiver. 10. This agreement shall not be assigned or in any manner transferred by the Licensee, voluntarily or involuntarily, by operation of law or otherwise, without the advance written consent of the Railroad Company. Any attempted or purported assignment or transfer by the Licensee without such consent shall be void. Subject thereto, this agreement shall inure to the benefit of, and be binding upon the heirs, executors, administrators, successors and assigns of the respective parties. License No. 31869, Farmington, MN Pipe Line License Form 300.07/03.std Page 2 of 4 CITY OF FARMINGTON CANADIAN PAC'Ftc:: RAll-WAY' 11. Any notice given by the Railroad Company hereunder shall be good if served personally upon the Licensee or if deposited in a United States post office, certified mail, addressed to the Licensee at the Licensee's last known address. 12. The Licensee, at the Licensee's sole expense, within thirty (30) days from the date of service of notice of termination as above provided, shall take up and remove said pipe line from the Railroad Company's property at the above described location and restore said property to a condition satisfactory to said Chief Engineer. Failure on the part of the Licensee to do so shall constitute an abandonment of the pipe line by the Licensee, and the Railroad Company shall have the right to remove the whole or any part of the pipe line from said property and perform said work of restoration, and in either event the Licensee, upon a bill being rendered therefor, shall promptly reimburse the Railroad Company for all expenses incurred in connection therewith, plus fifteen percent (15%). 13. The Railroad Company shall not be required to assume any portion of the cost of the construction of said pipe line or future maintenance thereof. 14. The Railroad Company does not warrant title to the above-described property, and the Licensee shall have no recourse against the Railroad Company in the event the Licensee shall be required, through the action of any third party, to either remove the pipe line from the Railroad Company's property or to make any payment to avoid such removal. 15. Each provision, paragraph, sentence, clause, phrase, and word of this agreement shall apply to the extent permitted by applicable law and is intended to be severable. If any provision, paragraph, sentence, clause, phrase or word of this agreement is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the legality or validity of the remainder of the agreement. 16. (A) "Claim" or "Claims" means any and all liabilities, suits, claims, counterclaims, causes of action, demands, penalties, debts, obligations, promises, acts, fines, judgments, damages, consequential damages, losses, costs, and expenses of every kind (including without limitation any attorney's fees, consultants' fees, response costs, remedial action costs, cleanup costs and expenses which may be related to any Claims); (8) "Environmental Law" or "Environmental Laws" means the Comprehensive Environmental Response, Compensation and Liability Act ("CERCLA"), 42 U.S.C. ~ 9601 et seq., the Resource Conservation and Recovery Act, 42 U.S.C. ~ 6901 et seq., the Federal Water Pollution Control Act, 33 U.S.C. ~ 1251 et seq., the Clean Water Act, 33 U.S.C. ~ 1321 et seq., the Clean Air Act, 42 U.S.C. ~ 7401 et seq., the Toxic Substances Control Act, 15 U.S.C. ~ 2601 et seq., all as amended from time to time, and any other federal, state, local or other governmental statute, regulation, rule, law or ordinance dealing with the protection of human health, safety, natural resources or the environment now existing or hereafter enacted; (C) "Hazardous Substance" or "Hazardous Substances" means any pollutant, contaminant, hazardous substance or waste, solid waste, petroleum product, distillate, or fraction, radioactive material, chemical known to cause cancer or reproductive toxicity, polychlorinated biphenyl or any other chemical, substance or material listed or identified in or regulated by any Environmental Law; (D) "Release" or "Released" means any actual or threatened spilling, leaking, pumping, pouring, emitting, emptying, discharging, injecting, escaping, leaching, dumping, disposing or spreading of any Hazardous Substance into the environment, as "environment" is defined in CERCLA; (E) "Use" means to manage, generate, manufacture, process, treat, store, use, re-use, refine, recycle, reclaim, blend or burn for energy recovery, incinerate, accumulate speculatively, transport, transfer, dispose of, or abandon a Hazardous Substance. License No. 31869, Farmington, MN Pipe Line License Form 300.07/03.std Page 3 of 4 CITY OF FARMINGTON CANADIAN PACIFIC RAlLWAY THE PARTIES HERETO have caused this agreement to be duly executed as of the day and year first above written. 500 LINE RAILROAD COMPANY doing business as Canadian Pacific Railway By Director, Real Estate Marketing, U.S. CITY OF FARMINGTON By Its Not Assignable Without Consent NOT TO BE RECORDED IN PUBLIC RECORDS license No. 31869, Farmington, MN Pipe line license Form 300.07/03.std Page 4 of 4 CITY OF FARMINGTON CANADIAN PACU'1C RAtL.WAY .1 N.c" , . 1 I r':,l.:, '. "1' ',',. " , " ." ./.~~D;3,',:,;; ". .',.:ii-? ..:-;:~~~ti:; City of Farmington installing UO Sewer Line at Sta 1616+81 @ 85d angle MT near. UP MP 328.8 ...~; a;o~~'~ :: .. './1 ~"f . . ,1i.-.. '1.- . : IP(Jl"~"ro~"'" ......-t. " ''';.- . ~ . I "'~~{:~ .-~~i~ij! j. >.....'~ '1'~-~ -........ : :: l". J ..... :1 ..J. ..'; .,: .::' '.:.'.i1:'~. ~.I' '.; ~'.;' ~.. no' . . ";~~:{i;;t"'l::"':' . ( '!/Sil :;r~ ; 4W4'J*"~"""'.il.... .~. :......:!.; . "',' :. :~. ,~- '1~ :': . :'...j' ')~',"~":;' . (jJ";;'~, ~~""5"': . . . .. . , .< 1.....,.. . ...... '.. '; ':~.'. :":_~:".;' .-!, .,". . .. TI . '.,', -"~it~...~: .. ':. ," ',' . . ~I":' '.' .; :. .',~ .1', J . 'I' . , .... ~ - 'k" ;:!~~{~,..;~.~~};,;.::i:: >Ili~.. ~r:;I;~\.:: ?1:' . .J..~~.:..:.;..~.; ::,' #f~ -. 'ij.~~G,': f~~i;&:' . " ,. ...:~:{;~;. =. . ,.~, :. ~;fgt;~.' ::..;(:.~;;.". " .11 :.; ,~;)~:'.;<~ W 1:1.,:.,5 W ~ ~.i~ ''':'''4 .,' ,II '.,,,,);':;;-" .. E' X H I B J 1:: T .1 '. ;/ CI}'NADIAN P ACIFIC"RAILWA V: Engineering Department' 501 Marquette Ave S. Minnea olis, MN 55402 Underground Sewer Line Farmington, Dakota Minnesota 04/11/2007 UP MP. 328.8 Merriam PK Rosemount Spur (UP) Line Seg: MN 51, Scale 1"= 400 Feet Ma 1& M DivV-Minn Roll 5 nAil CANADIAN PACIFIC RAILWAY Realllstale Sufle 804 501 Motquette A\lenue Sou1h Minneapolis MlnneIlolo 55402 Fox (612) 904-6147 May 16, 2007 Mr. Lee Mann City Engineer City of Farmington 325 Oak St. Farmington, MN 55024 Dear Mr. Mann: Attached for execution is a PDF of agreement number 31874 in favor of City of Farmington covering a pipeline crossing upon railroad property at Farmington, MN. Please read all provisions of this agreement carefully before execution. The document should then be printed out in duplicate, executed in the places provided, and returned to me at the letterhead address for final railroad approval and, subject to that approval, execution on behalf of the railroad. Along with the return of the documents, please include full payment ofthe amount called for within the agreement. Please be advised that an invoice for any expense (flagging, inspection, repair work, etc.) incurred by the railroad in connection with this project will be submitted to City of Farmington for reimbursement. The estimated cost for railroad flagging service is currently $500,00 per day. Should you have any Engineering concerns about this agreement, please contact Jim Krieger at (612) 904-5994. When fully executed, one copy bfthe agreement will be returned to you. If you have any questions, please feel welcome to call me. 7J~ !L Dan Hanson Area Manager, Support (612) 904-6142 e-mail: dan_hanson@cpr.ca ec: Jim Krieger, Bill Hager -- Pipe Line Crossing Permit No. 31874 THIS AGREEMENT made and entered into as of the 1st day of June, 2007, by and between SOO LINE RAILROAD COMPANY, doing business as Canadian Pacific Railway, hereinafter called "Railroad Company," and CITY OF FARMINGTON, hereinafter called "Licensee," WITNESSETH: 1. The Railroad Company grants to the Licensee permission to install and maintain a pipe line meeting the specifications and at the location as follows: A. Specifications: Type/Material Diameter Contents/Purpose Depth below top of rail RCP 45.50" inches Storm Sewer 16.6 feet B. Location: Section, Township & Range City, County & State Railroad Milepost Survey Stationing SE1/4 SW1/4 Section 18, Township 114 North, Range 19 West Farmington, Dakota County, Minnesota 1,419 feet West of Milepost 329, Merriam Park Subdivision at Survey Station 1642+06 hereinafter called "pipe line" and shown in the location indicated and in accordance with the details shown upon the map labeled "Exhibit A". 2. The Licensee shall pay the Railroad Company the sum of $900.00 in advance as rental for the permission herein granted, and shall assume and pay all taxes and assessments that may be levied or assessed against the pipe line, or against the Railroad Company's property by reason of the location of said pipe line thereon. Except as provided in paragraph 9 below, this agreement shall continue in effect until terminated by either party hereto upon thirty (30) days' written notice to the other. The Licensee shall not, by reason of termination of this agreement, be entitled to refund or reimbursement of any payment, or portion thereof, made by the Licensee under this agreement. 3. The Licensee, after first securing all necessary public authority, shall at the Licensee's sole expense install and thereafter maintain the pipe line upon and across the Railroad Company's property and underneath any railroad tracks located thereon at the above described location, in a manner satisfactory to the Railroad Company's Chief Engineer, and in strict conformity with the requirements of all laws, ordinances and orders of competent public authority now existing, and future modifications thereof, so as not to endanger the safety of railroad or other operations upon said property and so as not to endanger the safety of the persons or property near or adjacent to the Railroad Company's property. 4. The Licensee shall be responsible for determining the location and existence of any pipes, wires, conduits, sewers, piling or other obstructions to the construction of Licensee's pipe line and shall indemnify, hold harmless and defend the Railroad Company from and against any and all liability for damage to the foregoing pipes, wires, conduits, sewers, piling or other obstructions, if any, caused by the construction or maintenance of Licensee's pipe line. The Railroad Company makes no representation by the granting of this license that its property is free of any such pipes, wires, conduits, sewers, pilings or other obstructions. The Licensee's obligations hereunder shall survive the termination or expiration of this agreement. License No. 31874, Farmington, MN Pipe Line License Form 300.07/03.std Page 1 of 4 CITY OF FARMINGTON CANADIAN PAcrnc RAtl_WAY 5. The Licensee shall not carry on any work in connection with the installation, maintenance, repair, changing or renewal of the pipe line underneath or in close proximity to any railroad track at the above described location before giving the Chief Engineer at least five (5) days' written notice at his headquarters located at Minneapolis, Minnesota, and not until an authorized representative of the Railroad Company shall be present to supervise same. Upon bills being rendered therefor, the Licensee shall promptly reimburse the Railroad Company for all expenses incurred by it in connection with such supervision, including all labor costs for flagmen supplied by the Railroad Company to protect railroad operations, and for the entire cost of the furnishing, installation and later removal of any temporary supports for said tracks, which said Chief Engineer or his authorized representative may consider necessary while such work is in progress. 6. The Licensee, at the Licensee's sole expense, whenever notified to do so, shall promptly make such repairs to or changes in the pipe line, including change in location, as said Chief Engineer or his authorized representative shall for any reason consider necessary and require. The Railroad Company shall have the right, at its election, to make emergency repairs to the pipe line, and in such event the Licensee, upon bills being rendered therefor, will promptly reimburse the Railroad Company for all expenses incurred in connection therewith. 7. Maintenance and use of the pipe line upon and across the Railroad Company's property at the above described location, however long continued, shall not vest in the Licensee any rights adverse to those of the Railroad Company. 8. As one of the material considerations of this agreement, without which the license granted hereunder would not be granted, the Licensee expressly assumes any and all risk of damage to or destruction of the pipe line through any cause whatsoever while located upon or across the Railroad Company's property, and hereby releases and agrees to indemnify, hold harmless and defend the Railroad Company and its directors, officers, stockholders, divisions, agents, affiliates, subsidiaries, predecessors, successors and assigns, or anyone acting on its behalf or their behalf, from and against any and all Claims (including without limitation any Claims arising under any Environmental Law and all Claims arising at common law, in equity or under a federal, state or local statute, rule or regulation) of every kind, past, present and future, existing and contingent, known and unknown, arising from any injury to persons, firms or corporations whomsoever (including the parties hereto and their employees, agents and invitees), including injuries resulting in death, and damage to property whatsoever (including property of the parties hereto), wherever such persons or property are located, caused by or attributable to, in whole or in part, the presence of the pipe line upon the Railroad Company's property, or any act or omission of the Licensee (or the Licensee's employees, agents, contractors, representatives, or invitees), including without limitation the Use or Release of Hazardous Substances by the Licensee and the breach by the Licensee of any of its warranties, representations or covenants. The Licensee's obligations hereunder shall survive the termination or expiration of this agreement. 9. If the Licensee shall default on its obligation to make any payment required under this agreement, the Railroad Company may immediately declare this agreement and the permission herein granted terminated without advance notice to the Licensee, The waiver by the Railroad Company of a breach by the Licensee of any provision hereof, shall be limited to the act or omission constituting such breach, and shall not constitute a continuing or permanent waiver. 10. This agreement shall not be assigned or in any manner transferred by the Licensee, voluntarily or involuntarily, by operation of law or otherwise, without the advance written consent of the Railroad Company. Any attempted or purported assignment or transfer by the Licensee without such consent shall be void. Subject thereto, this agreement shall inure to the benefit of, and be binding upon the heirs, executors, administrators, successors and assigns of the respective parties. 11. Any notice given by the Railroad Company hereunder shall be good if served personally upon the Licensee or if deposited in a United States post office, certified mail, addressed to the Licensee at the Licensee's last known address. License No. 31874, Farmington, MN Pipe Line License Form 300.07/03.std Page 2 of 4 CITY OF FARMINGTON CANADIAN PAI;IF'IC RAIL-WAY 12. The Licensee, at the Licensee's sole expense, within thirty (30) days from the date of service of notice of termination as above provided, shall take up and remove said pipe line from the Railroad Company's property at the above described location and restore said property to a condition satisfactory to said Chief Engineer. Failure on the part of the Licensee to do so shall constitute an abandonment of the pipe line by the Licensee, and the Railroad Company shall have the right to remove the whole or any part of the pipe line from said property and perform said work of restoration, and in either event the Licensee, upon a bill being rendered therefor, shall promptly reimburse the Railroad Company for all expenses incurred in connection therewith, plus fifteen percent (15%). 13. The Railroad Company shall not be required to assume any portion of the cost of the construction of said pipe line or future maintenance thereof. 14. The Railroad Company does not warrant title to the above-described property, and the Licensee shall have no recourse against the Railroad Company in the event the Licensee shall be required, through the action of any third party, to either remove the pipe line from the Railroad Company's property or to make any payment to avoid such removal. 15. Each provision, paragraph, sentence, clause, phrase, and word of this agreement shall apply to the extent permitted by applicable law and is intended to be severable. If any provision, paragraph, sentence, clause, phrase or word of this agreement is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the legality or validity of the remainder of the agreement. 16. (A) "Claim" or "Claims" means any and all liabilities, suits, claims, counterclaims, causes of action, demands, penalties, debts, obligations, promises, acts, fines, judgments, damages, consequential damages, losses, costs, and expenses of every kind (including without limitation any attorney's fees, consultants' fees, response costs, remedial action costs, cleanup costs and expenses which may be related to any Claims); (8) "Environmental Law" or "Environmental Laws" means the Comprehensive Environmental Response, Compensation and Liability Act ("CERCLA"), 42 U.S.C. 9 9601 et seq., the Resource Conservation and Recovery Act, 42 U.S.C. 9 6901 et seq., the Federal Water Pollution Control Act, 33 U.S.C. 9 1251 et seq., the Clean Water Act, 33 U.S.C. S 1321 et seq., the Clean Air Act, 42 U.S.C. S 7401 et seq., the Toxic Substances Control Act, 15 U.S.C. 92601 et seq., all as amended from time to time, and any other federal, state, local or other governmental statute, regulation, rule, law or ordinance dealing with the protection of human health, safety, natural resources or the environment now existing or hereafter enacted; (C) "Hazardous Substance" or "Hazardous Substances" means any pollutant, contaminant, hazardous substance or waste, solid waste, petroleum product, distillate, or fraction, radioactive material, chemical known to cause cancer or reproductive toxicity, polychlorinated biphenyl or any other chemical, substance or material listed or identified in or regulated by any Environmental Law; (0) "Release" or "Released" means any actual or threatened spilling, leaking, pumping, pouring, emitting, emptying, discharging, injecting, escaping, leaching, dumping, disposing or spreading of any Hazardous Substance into the environment, as "environment" is defined in CERCLA; (E) "Use" means to manage, generate, manufacture, process, treat, store, use, re-use, refine, recycle, reclaim, blend or burn for energy recovery, incinerate, accumulate speculatively, transport, transfer, dispose of, or abandon a Hazardous Substance. THE PARTIES HERETO have caused this agreement to be duly executed as of the day and year first above written. 500 LINE RAILROAD COMPANY License No. 31874, Farmington, MN Pipe Line License Form 300.07/03.std Page 3 of 4 CITY OF FARMINGTON CANADIAN PACIFIC RAILWAY' doing business as Canadian Pacific Railway By Director, Real Estate Marketing, U.S. CITY OF FARMINGTON By Its Not Assignable Without Consent NOT TO BE RECORDED IN PUBLIC RECORDS License No. 31874, Farmington, MN Pipe Line License Form 300.07/03.std Page 4 of 4 CITY OF FARMINGTON CA..ADIAN PA.J:IIF'"tc RAILWAY .eFfA--!()~ CALl."" for1q~le~lGe8te~ 8a8-625-87m! . I . \ \ \ . \ J4.e.~ EV<J ~ '. .\ 0.--- .~i ,'V;~ . -iI'. ~ .~.,.~ N.\, N .~ \ .J ~,. fi-i .. i . ~"..=:==.t"CV:1 .. ---Cfftt ~.~-;t .----: . ~ . ;!; City ofFarmin!!ton . installing ua Water Culvert per CPR spec's. near Sta. 1642+06 at a 89d angle to MT near (UP) MP 329,3 Ie:. . .'11*. ~::\'; ; ....., " . \. \ \ \ '.:j" :r:' '.. : ~:- .1. ;:;:;~f ;,' t. ~ . .~ '.~~.}:r; :',~: /:'i' ;f~~~1:~t..~: . :,: 'ii' . .~'. i. . '. ~ .:~ .:~J'){: . \ . '\i~' ",,<>. '<I1'YA ,,-.H yA . : ;"', '.' .' =y~., .+~'?".;. ,,~. ';;;:, . - ::.~.:. /:X~~~.~/i : ' ,;y:r.'ri~"-';"" .~ ,'..' . ,"' \" nA" --- --- .-"" --~-- T CAN . ,~~~;i'; . AD IAN PAcIFic RAILv..;~~ Engineering Department 501 Marquette Ave 5 Minneapolis, MN 5540~ . F Un~erGround Water Culvert armmgton 0 k . 04/18/2007 (UP) MP 3 a ota,Mi!lnesota. R' 29.3 Memam Park Line 5eg: MN 51 o~emount Spur (UP). Map: K- 877 1.~.~le2: 1"= .400 Feet .5 MI North of \armln ton 10 Mendola. i .,. .~. :t. ROADWAY EASEMENT 31912 Date: ,20_. In consideration of the sum ofTEN THOUSAND and No/100 Dollars ($10,000.00), the receipt whereof is hereby acknowledged, SOO LINE RAILROAD COMPANY, a corporation under the laws of the State of Minnesota, having its principal place of business at 501 Marquette Avenue, Minneapolis, Minnesota 55402, and doing business as Canadian Pacific Railway, ("Grantor") hereby grants, conveys and transfers unto CITY OF FARMINGTON, a municipality under the laws of Minnesota ("Grantee"), a permanent easement ("Easement") described and conditioned as follows: 1. DESCRIPTION OF PROPERTY: The Easement is granted over, across and through a strip of land 163 feet in width situated in Farmington, Dakota County, Minnesota, as shown and described [INSERT LEGAL DESCRIPTION HERE] and hereinafter referred to as the "Easement Area". 2. PURPOSE: The Easement shall be limited to the installation, construction, maintenance, repair, replacement, and use of a public roadway (the "Roadway") for vehicular and pedestrian ingress and egress over, through and across the Easement Area by the public including crossing the railroad tracks by construction of an overpass bridge as shown on Exhibit A, unless otherwise agreed to in writing by the parties using their respective reasonable business judgment. Jurisdiction over the Roadway area may be subsequently conveyed by Grantee to Dakota County 3. RESERVATIONS: Grantor reserves unto itself, and its successors and assigns: Roadway Easement 805.07/04 Farmington, Minnesota Agreement Number 31912 Page 1 of 10 Soo Line Railroad Company, Grantor City of Farmington, Grantee (a) fee title to the Easement Area to itself; Grantee's maintenance and use of the Easement Area, however long continued, shall not vest in the Grantee rights adverse to those of the Grantor other than those granted by this Agreement; (b) the right and privilege to use Easement Area for the maintenance, construction, and operation of railroad tracks and facilities provided it does not unreasonably interfere with Grantee's use of the Easement Area pursuant to this Agreement; (c) the right to permit other parties to use the Easement Area in a manner that does not unreasonably interfere with the Grantee's use of the Easement Area pursuant to this Agreement; (d) the right of incidental use of the Easement Area in a manner that does not unreasonably interfere with the Grantee's use of the Easement Area pursuant to this Agreement; and (e) the right and privilege to use the Easement Area for any and all other purposes that are not inconsistent with the use thereof for the purpose or purposes permitted by this Agreement or which unreasonably interferes with or restricts the rights granted to Grantee. 4. TERM. TERMINATION AND EXPIRATION: (a) This Easement shall remain in effect so long as required by Grantee for Roadway purposes, subject to termination or expiration as follows: (i) Abandonment: In the event Grantee fails to use or occupy any part of the Easement Area for a period of twelve (12) consecutive months and Grantor serves upon Grantee a written notice alleging such failure. If Grantee, does not refute said allegation or reinstitute its use of the Roadway within 30 days following receipt of said written notice, then Grantee shall be deemed to have agreed with Grantor's allegations and the Easement shall therewith be extinguished. (ii) Removal: In the event Grantee substantially removes the Roadway with the intent of not replacing it, then the Easement shall therewith be extinguished. (iii) Breach: If Grantee is unable or unwilling to cure a breach of any of the provisions of this Agreement within thirty (30) days (or such longer period as may be reasonably required if Grantee promptly initiates the cure and diligently prosecutes the cure to completion) following receipt of a written notice from Grantor detailing such breach, then Roadway Easement 805.07/04 Farmington, Minnesota Agreement Number 31912 Page 2 of 10 500 Line Railroad Company, Grantor City of Farmington, Grantee this Easement shall therewith be terminated. The foregoing shall be subject, however, to reasonable seasonal accommodations for any physical work to the Roadway required to cure a breach. (iv) Failure To Maintain Insurance: Notwithstanding the provisions ofthe foregoing section, the Easement shall terminate thirty (30) days following receipt by Grantee of a written notice advising of its failure to maintain insurance in the amounts and coverages required by this indenture if such insurance is not reinstituted during such thirty (30) day period, unless, otherwise agreed to in writing by the parties. (b) Upon termination or expiration of this Easement for any reason, except for portions of the Roadway within 10 feet of the centerline of any railroad track owned by Grantor, Grantee shall, its sole expense, promptly remove the Roadway from the Easement Area and restore the Easement Area to substantially its former state. In the event that Grantee fails to remove the Roadway, within one hundred eighty (180) days following receipt by Grantee of a written notice from Grantor that it intends to remove the Roadway, the Roadway may be so removed. Upon receipt of a bill therefor, Grantee shall immediately pay to Grantor the costs incurred by Grantor in the removal of the Roadway, plus ten percent (10%). 5. ROADWAY CONSTRUCTION. MAINTENANCE AND REMOVAL WORK: (a) Division of Responsibility: Grantee shall be responsible, at its cost and expense, for all work necessary to install, construct, maintain, repair, replace and remove the Roadway, except for those portions within 10 feet of the centerline of any railroad track owned by Grantor (the "Track Zones"). Grantor, unless it notifies Grantee to the contrary, shall install, maintain and remove those parts of the Roadway within the Track Zones at Grantee's expense; provided, that Grantor's expense shall in all circumstances be reasonable and customary in the railroad industry for the type of work undertaken. Unless reimbursement has been paid in advance, upon receipt of a bill therefor, Grantee shall reimburse Grantor for such work within the Track Zones. (b) Roadway work by Grantee: (i) Grantee, shall secure all necessary public approvals and permits for the construction, maintenance, operation or removal of the Roadway from or in the Easement Area. (ii) Prior to any construction, maintenance or removal of the Roadway Grantee shall be responsible for determining the location and existence of any pipes, wires, conduits, sewers, piling or other obstructions to the construction of the Roadway and shall indemnify, Roadway Easement 805.07/04 Farmington, Minnesota Agreement Number 31912 Page 3 of 10 Soo Line Railroad Company, Grantor City of Farmington, Grantee hold harmless and defend the Grantor from and against any and all liability for damage to the foregoing pipes, wires, conduits, sewers, piling or other obstructions, if any, caused by the construction or maintenance of the Roadway. Grantor makes no representation by the granting of this indenture that the Easement Area is free of any such pipes, wires, conduits, sewers, pilings or other obstructions. (iii) Grantee shall not carry on any work in connection with the installation, maintenance, repair, changing or renewal of the Roadway within 25 feet of the center line of any Grantor - owned track until: (1) it shall have given Grantor at least three (3) days' written notice, and (2) an authorized representative of Grantor shall, at Grantor's election, be present to supervise same. Upon bills being rendered for the authorized representative's supervision, Grantee shall promptly reimburse Grantor for all reasonable expenses incurred by it in connection with such supervision, including all labor costs for flagmen supplied by Grantor to protect railroad operations, and for the entire cost of the furnishing, installation and later removal of any temporary supports for said tracks, if any. (iv) Grantee shall, at its sole expense, do all necessary construction of the Roadway approaches to said crossing and install drainage culverts, if required by Grantor, all in a manner satisfactory to the Grantor's Division Engineer or other designated representative; provided that if such grading is completed according to approved plans, any such grading shall be deemed approved by Grantor. (v) Except repairs caused by Grantor's malicious acts, Grantee, at Grantee's sole expense, whenever notified in writing by Grantor to do so, shall promptly make such repairs to or changes in the Roadway, including reasonable changes in location as Grantor may require to accommodate changes in railroad operations or construction of railroad facilities. (vi) Grantee, at Grantee's sole expense, whenever notified in writing by Grantor to do so, shall promptly make emergency repairs to the Roadway as Grantor and Grantee agree are necessary. If Grantee fails to make such repairs within a reasonable period, Grantor shall have the right, at its election, to make these emergency repairs to the Roadway and in such event Grantee, upon bills being rendered therefor, will promptly reimburse Grantor for all expenses incurred in connection therewith. Roadway Easement 805.07/04 Farmington, Minnesota Agreement Number 31912 Page 4 of 10 Soo Line Railroad Company, Grantor City of Farmington, Grantee (c) Roadway work by Grantor: Unless Grantee is notified to the contrary, on a case-by-case basis, Grantor shall construct, maintain and remove that part of the Roadway within the Track Zones at Grantee's expense; provided, that Grantor's expense shall in all circumstances by reasonable and customary in the railroad industry for the type of work undertaken. Grantee shall, upon receipt of an invoice therefor, pay Grantor for all costs and expenses incurred by Grantor in connection with: (i) The construction, maintenance or renewal of improvements necessary for rail bed, tracks, f1anger signs, and drainage, and road surface; (ii) Flagging services as may be required by Grantor; (iii) Any grading, paving, installation of approach signs and the paving of the roadway approaches up to the edge of the rail ties performed by Grantor; (iv) Incidental work and materials to construct, maintain, or renew any at- grade crossing, roadway or appurtenances thereto, other than signal or warning devices, including gates; (v) Other incidental expenses and reasonable administration or overhead charges not to exceed reasonable and customary expenses incurred or allocated under similar circumstances in the railroad industry. 6. TAXES AND ASSESSMENTS: Grantee shall assume and pay any taxes or assessments which may be levied by any competent authority by reason of the existence or use of said land for Roadway purposes. 7. LIABILITY, INDEMNITY AND INSURANCE: (a) In consideration for the grant of the Easement, without which it would not be granted, Grantee assumes all risk of damage to or destruction of the Roadway through any cause whatsoever while located upon and across the Easement Area, except from Grantor's misconduct. (b) Grantee shall fully indemnify Grantor against any and all loss, damage, liability, claims, suits, judgments, costs, and expenses (including reasonable attorneys' and witness fees) in any manner pertaining to injury to or death of any person or damage to or destruction of any property, where such injury, death, damage, or destruction arises in whole or in part from any act or omission of the Grantee (or the Grantee's employees, agents, representatives, or invitees) in connection with the use of the Easement Area for Roadway purposes. Roadway Easement 805.07/04 Farmington, Minnesota Agreement Number 31912 Page 5 of 10 800 Line Railroad Company, Grantor City of Farmington, Grantee (c) So long as any part of the Roadway crosses any railroad track at-grade, Grantee shall, at its sole expense, obtain and furnish to Grantor a comprehensive general liability policy of insurance covering the liability assumed by Grantee under this indenture. The limits of said policy for any one year term during which this Agreement remains in effect shall be a single limit on account of bodily injuries and property damage in an amount that is required by Grantor during the subject period for standard private grade crossings. Initially, the amount shall be $1,500,000. In the alternative, Grantee shall obtain and furnish to Grantor a contractual endorsement to an existing policy of insurance held by Grantee, covering the liability assumed by Grantee under this indenture with limits of liability heretofore mentioned. Grantee shall also furnish to Grantor a Certificate of Insurance executed by the insurance carrier, stating that said insurance is in force and that it will not be canceled or materially changed without at least thirty (30) days' prior written notice to Grantor's staff at the following addresses: (d) Director, Real Estate Marketing, U.S. Canadian Pacific Railway 501 Marquette Ave. S, Suite 804 Minneapolis, Minnesota 55402 and Risk Management Department Canadian Pacific Railway Gulf Canada Square - Suite 600 401 - 9th Ave SW Calgary, Alberta, Canada T2P 4Z4 The parties hereto agree that the requirements of this paragraph are of the essence of this indenture, and that this indenture and the permission herein granted shall be subject to immediate termination should Grantee fail to comply therewith. Grantor may, at its election and discretion, waive the above insurance requirement on year-to-year basis upon receipt from Grantee of self-insured status. The sufficiency of such evidence of self- insured status shall be within Grantor's sole discretion, 8. ENVIRONMENTAL: (a) The Grantee: (i) shall be familiar with the requirements of, comply with, and secure at the Grantee's own expense any permits or licenses required by, all applicable laws, regulations, ordinances, and standards, including without limitation all Environmental Laws; (ii) shall, upon written request by the Grantor (but only in such circumstances where Grantor has reasonably reliable information that the Easement Area has been contaminated), provide the Grantor with the results of appropriate reports and tests from a qualified engineer Roadway Easement 805.07/04 Farmington, Minnesota Agreement Number 31912 Page 6 of 10 Soo Line Railroad Company, Grantor City of Farmington, Grantee to demonstrate that the Grantee has complied with all Environmental Laws relating to the Easement Area; (iii) shall not in any manner cause or allow the Easement Area to become a hazardous waste treatment, storage or disposal facility within the meaning of, or otherwise bring the Property within the ambit of the Resource Conservation and Recovery Act, 42 U.S.C. 6901 etseq. or any similar state statute or local ordinance; (iv) shall not, without prior written disclosure to and approval by the Grantor, Use or authorize the Use of any Hazardous Substance on the Easement Area, except for the storage and transportation of roofing shingles and other incidental and associated uses and such other utilization as may be in accordance with Environmental Laws; (v) shall not cause or allow the Release or threat of Release of any Hazardous Substance on, to, or from the Easement Area; (vi) shall promptly notify the Grantor of any actual or suspected Release of any Hazardous Substance on, to, or from the Easement Area, regardless of the cause of the Release; (vii) shall promptly provide the Grantor with copies of all summons, citations, directives, information inquiries or requests, notices of potential responsibility, notices of violation or deficiency, orders or decrees, claims, causes of action, complaints, investigations, judgments, letters, notices of environmental liens or Response actions in progress, and other communications, written or oral, actual or threatened, from the United States Environmental Protection Agency, the United States Occupational Safety and Health Administration, or other federal, state or local agency or authority, or any other entity or individual, concerning any Release of a Hazardous Substance on, to or from the Property, or any alleged violation of or responsibility under any Environmental Law relating to the Property; and (viii) shall promptly take all necessary action in Response to any Release or Use of a Hazardous Substance at the Property that gives rise to any liability, claim, cause of action, obligation, demand, fine, penalty, loss, judgment or expense under any Environmental Law, or causes a significant public health or workplace effect, or creates a nuisance. (b) Grantee hereby releases and agrees to indemnify, hold harmless and defend Grantor and its directors, officers, stockholders, divisions, agents, affiliates, subsidiaries, predecessors, successors and assigns, or anyone acting on its behalf or their behalf, from and against any and all Claims (including without limitation any Claims arising under any Environmental Law and all Claims Roadway Easement 805.07/04 Farmington, Minnesota Agreement Number 31912 Page 7 of 10 800 Line Railroad Company, Grantor City of Farmington, Grantee arising at common law, in equity or under a federal, state or local statute, rule or regulation) of every kind, past, present and future, existing and contingent, known and unknown, arising from any injury to persons, firms or corporations whomsoever, including injuries resulting in death, and damage to property whatsoever, wherever such persons or property are located, caused by or attributable to, in whole or in part, any act or omission of the Grantee (or the Grantee's employees, agents, representatives, or invitees) in connection with the exercise of the right and privilege herein granted, including without limitation the Use or Release of Hazardous Substances by the Grantee and the breach by the Grantee of any of its warranties, representations or covenants. The Grantee's obligations hereunder shall survive the termination or expiration of this easement. (c) As used in this Section, the following terms have the following definitions: (i) "Claim" or "Claims" means any and all liabilities, suits, claims, counterclaims, causes of action, demands, penalties, debts, obligations, promises, acts, fines, judgments, damages, consequential damages, losses, costs, and expenses of every kind (including without limitation any attorney's fees, consultants' fees, response costs, remedial action costs, cleanup costs and expenses which may be related to any Claims); (ii) "Environmental Law" or "Environmental Laws" means the Comprehensive Environmental Response, Compensation and Liability Act ("CERCLA"), 42 U.S.C. I 9601 et seq., the Resource Conservation and Recovery Act, 42 U.S.C. ' 6901 et seq., the Federal Water Pollution Control Act, 33 U.S.C. I 1251 et seq., the Clean Water Act, 33 U,S.C. I 1321 et seq., the Clean Air Act, 42 U.S.C. I 7401 et seq., the Toxic Substances Control Act, 15 U.S.C. I 2601 et seq., all as amended from time to Ume, and any other federal, state, local or other governmental statute, regulation, rule, law or ordinance dealing with the protection of human health, safety, natural resources or the environment now existing or hereafter enacted; (iii) "Hazardous Substance" or "Hazardous Substances" means any petroleum product, distillate, or fraction, radioactive material, chemical known to the Federal Government or the State of Minnesota to cause cancer or reproductive toxicity, polychlorinated biphenyl or any other chemical, substance or material listed or identified in or regulated by an Environmental Law of the United States or the State of Minnesota including but not limited to Federal or Minnesota hazardous waste laws; Roadway Easement 805.07/04 Farmington, Minnesota Agreement Number 31912 Page 8 of 10 500 Line Railroad Company, Grantor City of Farmington, Grantee (iv) "Release" or "Released" means any actual or threatened spilling, leaking, pumping, pouring, emitting, emptying, discharging, injecting, escaping, leaching, dumping, disposing or spreading of any Hazardous Substance into the environment, as "Environment" is defined in CERCLA; (v) "Response" or "Respond" means action taken in compliance with Environmental Laws to correct, remove, remediate, cleanup, prevent, mitigate, monitor, evaluate, investigate, assess or abate the Release of a Hazardous Substance; (vi) "Use" means to manage, generate, manufacture, process, treat, store, use, re-use, refine, recycle, reclaim, blend or burn for energy recovery, incinerate, accumulate speculatively, transport, transfer, dispose of, or abandon a Hazardous Substance. 9. MISCEllANEOUS: (a) Grantee/Grantor: As used in this Agreement, the terms "Grantee" and "Grantor" shall include the parties first named above and their respective successors or assigns. (b) Headinqs: The paragraph headings used in this Agreement are used solely for the purpose of convenience. They are not intended to, and do not, modify or limit the wording of the paragraphs to which they are appended, and they shall not be used or construed as guides to the interpretation of said paragraphs. (c) SeverabilitvofTerms: Each provision, paragraph, sentence, clause, phrase, and word of this Agreement shall apply to the extent permitted by applicable law and is intended to be severable. If any provision, paragraph, sentence, clause, phrase or word of this indenture is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the legality or validity of the remainder of this Agreement. (d) No Waiver: Any act or omission constituting a breach of this Agreement shall be limited to such act or omission and shall not be construed as a permanent or continuing waiver thereof; (e) Notices: Any notice given by a party pursuant to this Agreement, shall be good if served upon the other party, or if deposited in a United States post office, certified mail, addressed to the other party at its last known address. (f) Merqer: This Agreement completely outl ines all of the rights, responsibilities, and obligations of the parties hereto and said indenture may not be amended or altered except by an instrument in writing signed by both parties. Roadway Easement 805.07/04 Farmington, Minnesota Agreement Number 31912 Page 9 of 10 Soo Line Railroad Company, Grantor City of Farmington, Grantee Furthermore, this Agreement merges all prior oral representations and negotiations of the parties hereto. (g) No Warranty: Grantor does not warrant title to the Easement Area, and makes no representations or warranties, express or implied, as to the habitability of the Easement Area or the fitness of the Easement Area for Grantee's purpose or any other particular purpose. This Agreement shall inure to the benefit of and be binding upon the successors and assigns of the Grantor and the Grantee. SOO LINE RAILROAD COMPANY doing business as Canadian Pacific Railway By: David S. Drach Its: Director, Real Estate Marketing, U.S. STATE OF MINNESOTA ) ) ss: COUNTY OF HENNEPIN ) The foregoing easement was acknowledged before me this day of ,20_, by David S. Drach, Director, Real Estate Marketing, U.S., of Soo Line Railroad Company, a corporation underthe laws ofthe State of Minnesota, on behalf of the corporation. Notary Seal Notary Public This instrument was drafted by: Charles D. Weise Real Estate Department Canadian Pacific Railway 501 Marquette Ave. S., Suite 804 Minneapolis, MN 55402 Roadway Easement 805.07/04 Farmington, Minnesota Agreement Number 31912 Page 10 of 10 Soo Line Railroad Company, Grantor City of Fannington, Grantee 71< City of Farmington 325 Oak Street Farmington, Minnesota 651.463,7111 . Fax 651.463.2591 www.ci.fannington.mn.us FROM: Mayor, Councilmembers, City Administratot? Don Hayes, Park Maintenance Supervisor .//tJ Jennifer Collova, Natural Resource Specialist P-- TO: SUBJECT: Dakota County Sentenced to Service Contract DATE: March 17, 2008 INTRODUCTION Attached herewith for Council's approval is a Sentenced To Service (STS) contract between the City and Dakota County, DISCUSSION Dakota County operates a STS program. The program was developed to supervise the completion of court ordered community service. It is most typically an alternative used in place of a jail term. Participants are non-dangerous offenders who have been screened by program staff. As part of this program, Dakota County makes STS crews available to non-profit organizations as well as State and local governments. Upon execution of a contract with Dakota County, crews are made available to do many types of work including, park clean up, construction labor, landscaping, painting and trail construction and maintenance. The size of the crew ranges from five to ten crewmembers, These crewmembers are supervised by a working crew leader who is a contractor, hired by Dakota County. Currently, the City has several projects that would benefit from the additional manpower provided by a STS crew. Both Parks and Recreation and Natural Resources would utilize the crew for a total of two weeks during the year. Work for Parks and Recreation may include boardwalk construction in Vermillion Grove Park as well as buckthorn and thistle removal in various park and open space locations. Park upkeep could also be completed in Farmington Preserve and North Creek Park. Natural Resources would utilize the crews to clean out City stormwater structures to provide unobstructed stormwater flow, while also collecting trash and debris from stormwater ponding areas. There are several benefits from using an STS crew to accomplish the above-mentioned work. First, a crew can more efficiently accomplish the work in a shorter amount of time. Secondly, the use of an STS crew to accomplish this work will free-up City staff to work on projects that require a higher skill level, and that also have a higher priority from a citywide perspective. Finally, the cost to the City to accomplish this work is reduced. The number of person-hours worked per week will vary from 240 to 440 depending on the size of the crew (crews vary in size from a minimum of 5 to a maximum of 10 as mentioned above). This will cost the City $2,125 per week. One seasonal worker accomplishes between 300 and 400 hours of work per season which costs the City $2,550 to $3,400 in salary alone, not to mention workers compensation insurance and other overhead costs associated with City employment. BUDGET IMPACT The cost associated with this contract would be covered by monies from Parks and Recreation and Natural Resources, currently incorporated into the City's annual budget. Natural Resources proposes to use Professional Services monies from the Stormwater Utility Fund to cover its $2,125 (one week of work) share of the cost for utilizing the STS Program. In order to cover the cost to the Parks and Recreation Department for utilizing the STS program, the Parks and Recreation Department is proposing to reallocate $2,125 (one week of work) from the 2008 Parks Maintenance Division budget's Salaries Part-Time account. As a result, seasonal staff will remain the same as it was in 2007, which is one fewer than in 2006. Given that a crew of 5-10 adults will be working on assembling the boardwalk and eradicating buckthorn and thistles at one time, the number of hours provided through this contract will at least equal and more likely exceed that of hiring one seasonal staff member. This will allow full-time and seasonal staff to focus on completing not only daily maintenance work but also complete other improvement projects in the parks, ACTION REQUESTED Approve the attached STS contract with Dakota County. Respectfully Submitted, \, ~-..,. 1::tcr:!f Natural Resource Specialist <r ' ' D~~Ha;::~~~ Park Maintenance Supervisor cc: file CONTRACT BETWEEN THE COUNTY OF DAKOTA AND THE CITY OF FARMINGTON FOR SENTENCED TO SERVICE PROGRAM WORK CREWS Contract Period: March 15, 2008 - Decem ber 31, 2008 This Contract is made and entered into between Dakota County, by and through the Community Corrections Department, hereinafter "County" and the City of Farmington, 325 Oak Street, Farmington, MN 55024, hereinafter "City". WHEREAS, the City desires the services of the Sentenced to Service Program work crews; and WHEREAS, the County operates the Sentenced to Service Program by providing work crews of non-dangerous criminal offenders plus a supervisor to perform unskilled labor; and WHEREAS, The City will pay Dakota County a total amount of $4,250.36 at a rate of $425.36 per day for ten (10) guaranteed work crew days pursuant to the terms of this Contract. NOW, THEREFORE, in consideration of the mutual promises and agreements contained herein the parties agree as follows: 1. GENERAL PROVISIONS 1.1 Purpose. The purpose of this Contract is to define the rights and obligations of the County and City with respect to Sentenced to Service ("STS") work crews. 1.2 Cooperation. The County and City shall cooperate and use their reasonable efforts to ensure the most expeditious implementation of the various provisions of this Contract. The parties agree to, in good faith, undertake resolution of any disputes in an equitable and timely manner. City and County liaisons will meet at least twice annually and more frequently if necessary to discuss issues related to the STS program. 1.3 Term. The term of this Contract shall be from March 15, 2008 to and including December 31, 2008, regardless of the date of signatures hereunder, unless earlier terminated by law or according to the provisions herein. 1.4 Definitions. a) Work Crew. A work crew shall consist of a Crew leader and a crew of five to ten workers. The Crew leader shall oversee and be in charge of the work crew. b) Work Crew Days. An STS work crew day shall consist of seven hours, less a thirty minutes lunch break, between the hours of 8:00 am and 3:00 pm, A work crew may be discharged earlier at the discretion of the City supervisor. 2. CITY'S RIGHTS AND OBLIGATIONS 2.1 General Description. City shall receive STS work crews for 10 crew days. The specific days to be worked and the work to be performed shall be determined at least thirty days in advance of the work by the City and County. 2,2 Total Cost. The total amount to be paid by the City pursuant to this Contract shall not exceed $4,250.36. The County will invoice the City for actual crew days worked up to 10 days at a cost of $425.36 per day. The City agrees to pay the County $4,250.36 no later than October 1,2008. 2.3 Work Proiects. The City will provide work projects requiring unskilled labor such as light construction or landscaping, and any specialized equipment needed for the work. Each work project will be reduced to writing and provided to the Crew leader before work commences. A City of Farmington STS-7813.doc Page 1 Customized ---\"" work project will be concluded when a City representative and the Crew leader sign off that work has been satisfactorily completed. 2.4 Crew. Workcrew members are not employees of the City or the County as specified in Minn. Stat. ~ 3.739. 3. COUNTY'S RIGHTS AND OBLIGATIONS 3.1 General Description, The County will: . Provide STS work crews for the City pursuant to this Contract. . Designate a person as the County's representative with respect to the City's services to be performed under this Contract. Such person shall have complete authority to transmit instructions, receive information, interpret and define the County's policies and decisions with respect to services covered by this Contract. 3.2 Pavment. The County will submit invoices to the City for payment by the City. 3.3 Work Proiects. The County, through its Contractor, General Security Services Corporation, shall equip work crews with some hand tools. 3.4 Other Work. The County may, at its discretion, offer the City the opportunity to use more than 10 crew days per year without additional cost to City if additional days are available. 4. LIABLE FOR OWN ACTS. 4.1 Each party to this Agreement shall be liable for the acts of its own officers, employees and agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of another party, its officers, employees and/or agents. It is understood and agreed that the provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466, and other applicable laws govern liability arising from a party's acts or omissions. Each Party warrants that it has an insurance or self-insurance program that has minimum coverage consistent with the liability limits contained in Minn. Stat. Ch. 466. . 4.2 Any and all work crew members engaged in the aforesaid work to be performed by the County shall not be considered employees of City and any and all claims that mayor might arise under the Workers' Compensation Act of this state on behalf of the work crew members while so engaged, and any and all claims made by any third party as a consequence of any act or omission on the part of the work members while so engaged on any of the work contemplated herein shall not be the obligation or responsibility of City but shall be determined as provided in Minn. Stat. ~ 3.739. The County shall not be responsible under the Workers' Compensation Act for any employees of City. 5. FORCE MAJEURE Neither party shall be liab.le to the other party for any loss or damage resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural disasters. 6. TERMINATION 6.1 Good Cause, If either party fails to fulfill its obligations under this Contract, such failure shall be considered good cause to terminate this Contract on seven days' notice by the other party. City of Farmington STS-7813.doc Page 2 Customized ,- _'f\-J 6.2 With or Without Cause. This Contract may be terminated with or without cause, by the County or City upon thirty (30) days written notice. 6.3 Effect of Termination. Termination of this Contract shall not discharge any liability, responsibility or right of any party which arises from the performance of or failure to adequately perform the terms of this Contract prior to the effective date of termination. Nor shall termination discharge any obligation which by its nature would survive after the date of termination. All STS work crews prepaid by the City shall be refunded to the City if the same are not used. 6.4 Termination by County - Lack of Fundinq. Notwithstanding any provision of this Contract to the contrary, the County may immediately terminate this Contract if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies or other funding source, or if its funding cannot be continued at a level sufficient to allow payment of the amounts due under this Contract. Written Notice of Termination sent by the County to City by facsimile is sufficient notice under the terms of this Contract. The County is not obligated to pay for any services that are provided after written Notice of Termination for lack of funding. The County will not be assessed any penalty or damages if the Contract is terminated due to lack of funding. 7. DAMAGES Duty to Mitiqate. Both parties shall use their best efforts to mitigate any damages which might be suffered by reason of any event giving rise to a remedy hereunder. 8. REPRESENTATIVE Liaison. To assist the parties in the day-to-day performance of this Contract and to develop service, ensure compliance and provide ongoing consultation, a liaison shall be designated by City and the County. The parties shall keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution of this Contract the following persons are the designated liaisons: City Liaison: Don Hayes/Jennifer Coli ova City of Farmington 325 Oak Street Farmington, MN 55024 Phone Number: (651 )463-1853/(651 )463-1605 County Liaison: Angela Domme Community Corrections Supervisor Phone Number: (651 )554-6659 9. MODIFICATIONS Any alterations, variations, modifications, or waivers of the provisions of this Contract shall only be valid when they have been reduced to writing, signed by Authorized Representatives of the County and City. 10. COMPLIANCE WITH LAWS/STANDARDS 10.1 Minnesota Law to Govern. This contract shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota. 10.2 City agrees to abide by all Federal, State or local laws, statutes, ordinances, rules and regulations now in effect or hereinafter adopted pertaining to this contract or other facilities, programs and staff for which City is responsible. City of Farmington STS-7813.doc Page 3 Customized ..-y'. '1 t::::::7V:/ 11. SEVERABILITY 11.1 The provisions of this Contract shall be deemed severable. If any part of this Contract is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Contract unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Contract with respect to either party. 12. MERGER 12,1 This Contract is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon, and shall supersede all prior negotiations, understandings or agreements. There are no representations, warranties, or stipulations, either oral or written, not herein contained, IN WITNESS WHEREOF, the parties have executed this Contract on the dates indicated below: Approved by Dakota County Board Resolution No. N/A Approved as to form: ~~ ,(1) f..J.-~ Assistant County Attorney/Date File No.~\ -01 -}..?;C1. Db7 City of Farmington STS-7813.doc COUNTY OF DAKOTA By David A. Rooney Title Community Services Director Date of Signature CITY OF FARMINGTON (I represent and warrant that I am authorized by law to execute this Contract and legally bind the City), By Title Date of Signature By Title Date of Signature Page 4 Customized 7L City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City AdministratorG)l Jennifer Collova, Natural Resource Specialist ~ FROM: SUBJECT: LSWMP - VRWJPO Request for Review Extension DATE: March 17, 2008 INTRODUCTION / DISCUSSION The Vermillion River Watershed Joint Powers Organization (VRWJPO) is requesting an extension to review the City's Local Surface Water Management Plan (LSWMP). Due to the fact that the VRW Joint Powers Board (JPB) can only approve or deny all or sections of the L WMP (they cannot conditionally approve the plan so review must be complete and final at the time of their meeting to avoid rartial approval), they are requesting an extension to review the Farmington plan until May 23T . The plan will go to the JPB for action on May 22nd. City staff is comfortable with granting this extension. BUDGET IMPACT None. ACTION REQUESTED Approve the request for review extension. R~~@2l Je~f;-~~va Natural Resource Specialist cc: file 7/Y> City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Council Members and City Administrator (j FROM: Tim Pietsch, Fire Chief SUBJECT: Capital Outlay - Fire Department DATE: March 17,2008 INTRODUCTION The 2008 budget includes funding for the purchase of a new vehicle (four door pick-up) for the Fire Department. DISCUSSION This vehicle is being added to help achieve efficient response to emergency calls for service requested by the citizens of Farmington. BUDGET IMPACT This vehicle is on the State contract and was authorized in the 2008 budget. The budget amount set aside was $38,000. The vehicle priced at $23,609.78. The balance will be used to equip the truck with radio, emergency lighting, siren, tools and identification markings. ACTION REQUESTED This memo is for Council's information. 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N N ~ ~ ~ ~ c.n (0 W "....J "'-I VJ VJ "'-I ...... "'-I co co "'-I 0> ~ VJ N 0 ~ ."'-1 ."'-1 ~ ...... co (]1 N .<.0 N ...... ...... N W ~ c.n en "'-I N ...... ~ ...... N VJ ~ (]1 0> "'-I 0 0 0 0 0 0 0 0 0 0 ~ I\) w () ~ a .." III 3 5' co 0" => ~ G) (") (I) -. ~ - CD (I) '< c: c. .., 0 co D) !:2. ... III ..... en "T1 c: I\) ." 3 0 s:: D) 3 ~ III 0 .., -< 00 c. 3 . " -. I\) D) ::1 UI (Q 0 :::T 0 - ......, "T1 0 0 ::1 :E :2. =r 7~ City of Farmington 325 Oak. Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.cHarmington.mn.us TO: Mayor, Council and City Administrator (;)- Tim Pietsch, Fire Chief FROM: SUBJECT: Assistance to Firefighters Grant DATE: March 17, 2008 INTRODUCTION The Assistance to Firefighters Grant period has opened up as of March 3rd till April 4th 2008. FEMA Department of Homeland Security administers the program. DISCUSSION We would like to proceed and apply for two different grants. One would be for a vehicle, Engine/Pumper. It would be an addition to our fleet. It would be capable of pumping 2000gpm. We would be responsible for 5% of the vehicle's cost if successful. The cost of the vehicle will run around $355,000. We would also like to apply for a grant in the area of Operations and Safety Program. This grant would include computers/mobile data for several of the trucks. The cost of the mobile data equipment will run around $19,000. We would be responsible for 5%, $950. By approving this informational memo, we would apply for the above grants. BUDGET IMPACT No impact at this time, if successful we would have one year from this date to purchase equipment allowing us time to budget for said items. ACTION REQUESTED Approve Fire Chief s request to apply for these two items through FEMA. 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Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City AdministratoO FROM: Kevin Schorzman, Interim City Engineer SUBJECT: Adopt Resolution-Spruce Street/2nd Street Reconstruction Project Feasibility Report DATE: March 17,2008 INTRODUCTION Submitted herewith for Council's consideration is the Feasibility Report for the Spruce Street/2nd Street Reconstruction Project. DISCUSSION This report addresses the feasibility of improving the streets and utilities on Spruce Street from 4th Street to the railroad tracks, and 2nd Street from Spruce Street to Oak Street. The proposed improvements include the reconstruction of Spruce Street and 2nd Street, replacement of the sanitary sewer and water main and the replacement of/addition to the storm drainage system. Spruce Street and 2nd Street are becoming deteriorated. The sanitary sewer improvements will bring the sewer system up to City and MN Department of Health standards and reduce inflow and infiltration into the Met Council's interceptor system. The storm water improvements will remove drainage off the City's roads and provide capacity for the entire drainage area. The water main improvements will bring the water system up to City standards for supply, fire flow and hydrant spacing. It should be noted that, based on project timing, several items will be underrun on the City Hall project and constructed as part of the Spruce Street/2nd Street project. These items include, curb and gutter, catch basin installation, bituminous patching, and the sidewalk and streetscape on both the south side of City Hall and the west side of the parking lot along 2nd Street. Spruce Street/2nd Street Reconstruction Project Feasibility Report March 17,2008 Page 2 of2 BUDGET IMPACT The project costs are presented below, The Streetscape item includes all work that will be done on this project that was originally planned to be done as part of the City Hall project. The cost estimate includes 10% for contingencies and 27% for engineering, legal and administration. Construction Item Estimated Cost Sanitary Sewer $203,300.00 Water Main $121,100.00 Storm Sewer $151,100.00 Street $532,400.00 Streetscape $171,000.00 Total Estimated Proiect Cost $1,178,900.00 Trunk improvements will be funded from the trunk utility funds. The remaining project costs will be funded through a combination of bonding and special assessments. Due to the fact that the City owns approximately 25% of the benefiting properties, the overall funding contribution from special assessments will be lower, as a percentage, than it has been on recent projects. Regarding special assessments, Statute 429 stipulates that the City cannot assess a property more than the benefit the property receives from the improvements. Therefore, it is the City's policy that a benefit appraisal be obtained to determine the benefit to the properties in the project area. If the benefit appraisal for the properties in the project area indicates that the benefit to the properties is less than the calculated assessment amounts, the City's policy is to reduce assessments to match the benefit. The benefit appraisal will be complete and a final, fully detailed financial analysis of the project costs will be presented at the public hearing for the project. ACTION REQUESTED Adopt the attached resolution accepting the feasibility report, authorizing preparation of plans and specifications, and scheduling a public hearing for May 19, 2008, for the Spruce Street/2nd Street Reconstruction Project. Respectfully Submitted, ~~ Kevin Schorzman, P ,E., Interim City Engineer RESOLUTION NO. R-08 ACCEPTING FEASIBILITY REPORT, CALLING FOR A PUBLIC HEARING, AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR PROJECT 08-02, SPRUCE STREET/2nd STREET RECONSTRUCTION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 1 ih day of March, 2008 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution. WHEREAS, The City's Capital Improvement Plan indicated funding for the reconstruction of Spruce Street and 2nd Street in 2008; and, WHEREAS, pursuant to the City Council's adoption of the 2008-2012 Capital Improvement Plan on November 19, 2007, a report has been made by the City's Consulting Engineer with reference to the following improvement: Proi. No. 08-02 Description Spruce Street/2nd Street - Street & Utility Reconstruction Location Spruce Street from 4th Street to the Railroad Tracks and 2nd Street from Spruce to Oak. Street ; and, WHEREAS, this report was accepted by the City Council on March 17,2008: and, WHEREAS, the report provides information regarding whether the proposed project is necessary, cost effective, and feasible. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Farmington, Minnesota that: 1. The Council will consider such street and utility improvements in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of improvement of $1,178,900.00. 2. A public hearing shall be held on such proposed improvements on the 19th day of May, 2008, in the Council Chambers at Farmington City Hall at 7:00 PM and the clerk shall give mailed and published notice of such hearing and improvements as required by law. 3. Paul T. Hornby, P.E., is hereby designated as the engineer for this improvement. He shall prepare plans for the making of such improvement. This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of March, 2008. Mayor Attested to the day of March, 2008. City Administrator SEAL FEASIBILITY REPORT Spruce Street/2nd Street Utility & Street Reconstruction City Project No. 08-02 City of Farmington March 17, 2008 , Project Number: 000141-08302-0 .. Bonestroo 2335 Highway 36 W S1. Paul, MN 55113 Tel 651-636-4600 Fax 651-636-1311 www.bonestroo.com March 17, 2008 . Bonestroo Honorable Mayor and City Council City of Farmington 325 Oak Street Farmington, MN 55024 Re: Spruce Street/2nd Street-Utility and Street Reconstruction City of Farmington Client Projed No.: 08-02 Bonestroo File No.: 000141-08302-0 Dear Mayor and Council: Enclosed for your review and consideration for approval is the Spruce Street/2nd Street - Utility and Street Reconstruction project Feasibility Report. The proposed projed consists of the reconstruction of the public utilities and streets. The Feasibility Report describes the improvements necessary to improve the streets, sanitary sewer, water main and storm drainage within the project area. Cost estimates for the proposed improvements are presented in the appendices of the report. We would be pleased to meet with City Council and Staff to discuss the improvements identified in this Feasibility Report at any mutually convenient time. Sincerely, BONESTROO ~ ;~.\ \- - I I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. ~~-r.\ \- _ --, Paul T. Hornby, P.E. Paul T. Hornby, P.E. Date: March 11. 2008 Reg. No. 23359 CITY OF FARMINGTON -SPRUCE STREET/2ND STREET UTILITY & STREET RECONSTRUCTION Table of Contents Letter of Transmittal..,................................................................................................................. 1 Table of Contents................................................................................................ ....................... 2 Introduction................................................................................................................... ............. 3 Discussion........................................................................................................................ ...........4 Permits............................................................................................................................... ........ 6 Estimated Project Cost................................................................................................................ 7 Proposed Project Schedule.......................................................................................................... 8 Conclusions and Recommendations............................................................................................. 9 Appendix A: Proposed Improvements Figures Figure 1 - Location Map Figure 2 - Proposed Sanitary Sewer Improvements Figure 3 - Proposed Water Main Improvements Figure 4 - Proposed Storm Sewer Improvements Figure 5 - Proposed Street Improvements Figure 6 - Affected Properties Benefiting Property Table Appendix B: Preliminary Project Cost Estimates City of Farmington Spruce Street/Z'd Street Utility & Street Reconstruaion #' Bonestroo Project No. 141-08302-0 Page 2 CITY OF FARMINGTON - SPRUCE STREET/2ND STREET UTILITY" STREET RECONSTRUCTION Introduction The City of Farmington authorized the preparation of this Report to determine the feasibility of reconstructing Spruce Street between Second Street and Fourth Street and Second Street between Spruce Street and Oak Street. A location map of the proposed improvements is included in Appendix A of this Report. The proposed improvements include: 1. Reconstruction of City streets to current engineering standards. 2. Replacement of aged clay sanitary sewer that is generally in poor condition. 3. Replacement of aged and undersized water main. 4. Replacement of the storm drain system to convey runoff from the street surface into pipes for the protection of the road and improved performance/safety in winter conditions. 5. Construction of streetscape adjacent to the City Hall site along Spruce Street and Second Street (previously part of the City Hall project). The purpose of this report is to detail the proposed improvements and provide estimates of cost for the City to determine project feasibility. City of Farmington Spruce Street/Z'd Street Utility & Street Reconstruction 4- Bonestroo Project No. 141-08302-0 Page 3 CITY OF FARMINGTON - SPRUCE STREET/2ND STREET UTILITY" STREET RECONSTRUCTION Discussion Background Spruce and Second Streets are in a deteriorated condition and require regular maintenance. The sanitary sewer improvements are necessary in order to bring the sewer system up to City and MN Department of Health standards and to reduce inflow and infiltration into the Met Council's interceptor system. The storm water improvements are necessary to remove storm runoff from the City's roads and provide capacity for the entire drainage area. The water main improvements are necessary to bring the water system up to the City's standards for distribution, fire flow and hydrant spacing. Sanitary Sewer Improvements The proposed sanitary sewer improvements are shown in Figure 2. The sanitary sewer improvements will accomplish the following goals: 1. Reduce the amount of groundwater inflow into the sewer system with removal and replacement of leaking, broken and cracked pipes. 2. Flow and capacity conditions in the pipe will improve with the pipe replacement by removing sags, reducing the number of pipe joints, and improving flow velocity. Water Main Improvements The proposed water main improvements are shown in Figure 3. The water main improvements will accomplish the following goals: 1. Replace the lateral cast iron water main with larger pipe (8-inch ductile iron pipe (DIP), meeting City's Standards. 2. Hydrant spacing will be reduced to meet City standards which will better facilitate use by the fire department. 3. Addition of water main stubs at Fourth Street for future water main improvements for properties along Fourth Street. City of Farmington Spruce Street/Z'd Street Utility & Street Reconstruction ~ Bonestroo Project No. 141-08302-0 Page 4 Storm Drainage Improvements The proposed storm drainage improvements are shown in Figure 4. The storm drainage improvements will accomplish the following goals: 1. Reduce the amount of surface drainage conveyed on City streets. 2. Increase the lifespan of the new road surfaces. 3. Improve safety for pedestrian and vehicular traffic, particularly during snow melt freeze/thaw conditions. 4. Reduce the sediment delivered directly to the Vermillion River through the installation of sump catch basins. (The sump basins will need to be cleaned annually to maintain their effectiveness). Street Improvements The proposed street improvements are shown in Figure 5. In general, the proposed street improvements will reconstruct the streets to their existing widths. Changes to the street layout design are listed below: 1. The improvements will tie into the new City Hall site and will include reconfiguration of the parking along the north side of Spruce Street. 2. Curb and gutter will be added to Second Street between Spruce Street and Oak Street to improve surface drainage. Streetscape Improvements The streetscape improvements include work that will be removed from the City Hall project. Construction of the streetscape items will reduce grade conflicts between the City Hall construction and street reconstruction projects. The streetscape improvements are located along Second Street west of the City Hall parking lot, and along Spruce Street south of the parking lot and the plantings on the south wall of City Hall. The work includes curb and gutter, sidewalk, pavers, trees and street lighting. The proposed improvements are to be constructed within rights-of-way owned by the City of Farmington. Acquisition of additional easements is not anticipated. Dewatering associated with utility construction activities may encounter polluted groundwater, warranting treatment prior to discharge. Costs for treatment have not been included in this Report. Affected benefiting properties are shown in Figure 6 and the tabulation of parcel ownership is provided in Table 1, City of Farmington Spruce Street/Z'd Street Utility & Street Reconstrudion 4t Bonestroo Project No. 141-08302-0 Page 5 CITY OF FARMINGTON - SPRUCE STREET/2ND STREET UTILITY" STREET RECONSTRUCTION Permits The following permits are required for the proposed improvements: 1. Minnesota Department of Health for water main construction. 2, Minnesota Pollution Control Agency for General Storm-water Permit (NPDES) for discharging to the Vermillion River and a special NPDES/State Disposal System (SDS) for monitoring for potential groundwater pollutants. 3. A Minnesota Department of Natural Resources (MDNR) permit for temporary water appropriation associated with dewatering necessary to install utilities. City of Farmington Spruce Street/Z'd Street Utility & Street Reconstruction .ft Bonestroo Project No. 141-08302-0 Page 6 CITY OF FARMINGTON - SPRUCE STREET/2ND STREET UTILITY & STREET RECONSTRUCTION Estimated Project Cost A detailed estimate of project cost for the proposed improvements has been prepared and is included in Appendix B of this report. Costs for items to be constructed this year are based upon anticipated unit prices for the 2008 construction season and includes 10% for contingencies and 27% for engineering, legal and administration. No costs are included for capitalized interest during the construction period or before assessments are levied. An overall summary of the estimate of project costs is as follows: Spruce Street/2nd Street Utility & Street Reconstruction Construction Item Estimated Cost PART 1 - SANITARY SEWER $203,300.00 PART 2 - WATER MAIN $ 1 21 , 1 00.00 PART 3 - STORM SEWER $ 1 51 , 1 00.00 PART 4 - STREET $532,400,00 PART 5 - STREETSCAPE $171,000.00 TOTAL ESTIMATED PROJECT COST $1,178,900.00 The estimated project cost does not include costs for groundwater pollution mitigation. The City should include a budget an additional amount of $15,000.00, should groundwater pollution be encountered. City of Farmington Spruce Street/Z'd Street Utility & Street Reconstruction 4- Bonestroo Project No. 141-08302-0 Page 7 CITY OF FARMINGTON - SPRUCE STREET/2ND STREET UTILITY & STREET RECONSTRUCTION Proposed Project Schedule The proposed project schedule is as follows: City Council receives Feasibility Report, authorizes Engineer to prepare plans and specifications, and orders Public Hearing March 17, 2008 Neighborhood Meeting Week of March 31, 2008 City Council holds Public Hearing, orders improvements, approves plans and specifications, and authorizes Advertisement for Bids May 19, 2008 Advertise in official newspaper and Construction Bulletin May 26 & 29, 2008 June 2 & 5, 2008 Open Bids June 26, 2008 Contractor begins construction July 7, 2008 July 21,2008 City Council accepts Bids and Awards Contract City of Farmington Spruce Street/Z'd Street Utility & Street Reconstruction ~ Bonestroo Project No. 141-08302-0 Page 8 CITY OF FARMINGTON - SPRUCE STREET/2ND STREET UTILITY" STREET RECONSTRUCTION Conclusions and Recommendations The proposed improvements in this Report are feasible and cost effective as they relate to general engineering principles and construction practices. The project feasibility is subject to the financial review by the City. The proposed improvements are necessary to improve public infrastructure to current City standards. Based on the information contained in this Report, it is recommended that: 1. This report be adopted as a guide for the reconstruction of the streets and described utilities; 2. The City conduct a legal and fiscal review of the proposed project; 3. The Spruce Street and Second Street area be reconstructed as outlined in this report; 4. The proposed project schedule be implemented for the project. City of Farmington Spruce Street/Z'd Street Utility & Street Reconstruction 4- Bonestroo Project No. 141-08302-0 Page 9 CITY OF FARMINGTON - SPRUCE STREET/2ND STREET UTILITY & STREET RECONSTRUCTION Appendix A - Proposed Improvements Figures 2 o 0:: Z ~ <l: P ;;; :r <( (j) u "- ~ <( '" '" <{ ~ z w o 3T o 500 1000 Io......oJ . Scale in feet FIGURE 1 - LOCATION MAP . CITY OF FARMINGTON FIGURE: 1 Bonestroo SPRUCE STREET/2N~ STREET UTILITY & STREET RECONSTRUCTION FIGURE 1 LOCATION MAP.DWG DATE: 03/03/2008 COMM: 000141-08302-0 I t- 1 '-f- ! (j) I (j) ! I ! I 1 I ! I 1 I ! I 1 i ~ i I ! (j) I S T R E E T -,f- rl----- , I . I 1 I . I I . I 1 , . I , I . . 1 111 I . I I j I . I I j I . -rHtRfrp'=f-R-EE-=r--=~~T---~~~-----1 ~----- I I t j i ~ I ~ t f I > <Xl . . . 'co18 11 I x :g I I o ~ I~ 11 I I I I I I I ---1 1 ! ! ! ! ! I ! I ! I ! ! FOURtH ! ! ! I ! I ! , I - ,- I z. o 100 200 ~ I scale In feet FIGURE 2 - PROPOSED SANITARY SEWER IMPROVEMENTS.. CITY OF FARMINGTON FIGURE: 2 Bonestroo SPRUCE STREET/2N~ STREET UTILITY & STREET RECONSTRUCTION FIGURE 2 SANITARY.DWG DATE: 03/03/2008 COMM: 000141-08302-0 j I -+j FOURjfH - j 1 ] I 1 Ll I - - _! I ~ l . I IMTRU'-'STRE'E-T~x.'~~' - _1- Cl. C5 ::< iXJ ;; Cl . W - ~ ~ '----J~ X ~ ~+1~ w[ ~ ~---- - FW' r-- - I - ~ j r ---~+ ~ I III Y j - j I j - - - - - - - - - .z o 100 200 ~ . Scale In feet II Y I [ (j) i \w j I r- U '1 I~ " /' - +~ rv '< j ILL I <( }-,-, LL o j ](j) 1lI I STREETJ~,- I I I I L~ 1 ] I , , I [ r- I ------. I' W u::T ~ (j) -;7 L-- -.---J <( S 1 L'i'-'-'-'-'-" I 1 I ~ -- I ,-,-,-,-,-,-,-,-,--+-,--1 -,-,-,-,-,- EX. 6" ~ 1 I I I -[ I 1 1 1 1 1 1 ------ ] FIGURE 3 - PROPOSED WATER MAIN IMPROVEMENTS .. CITY OF FARMINGTON FIGURE: 3 Bonestroo SPRUCE STREET /2NO STREET UTILITY & STREET RECONSTRUCTION FIGURE 3 WATERMAIN.DWG DATE: 03/03/2008 COMM: 000141-08302-0 JJI I I I U :f-- -"1 w I -i I I I (J) I I ~ I <C I I r EX. 18"RCP TH I R 0 L$f~€;"+._"EX.,,18"'~CP,, -,,:. ...\..-.-.>-<......" SEWER IMPROVEMENTS .- CITY OF FARMINGTON FIGURE: 4 Bonestroo SPRUCE STREET/2N~ STREET UTILITY & STREET RECONSTRUCTION FIGURE 4 STORM SEWER.DWG DATE: 03/03/2008 COMM: 000141-08302-0 U::: ~ r- W f- - (J) u ~ I~ - ~ I ---;7 Y --" Ii - (l/ <C 0.- <C u (J) :5 - FOURTH STREET ~ - I '/fi ~ - - C I - .------ I-- ~ f- - r I ., '/ - THIRD STREET _f-- - '-- - --- - ----., ~~ '/" ~.// _ if/..1 ~/ --- '----- '---- ..... ----- -- - =--- ~r--r------ ~ ~ z o 100 200 ..... ' scale In feet FIGURE 5 - PROPOSED STREET IMPROVEMENTS . CITY OF FARMINGTON FIGURE: 5 Bonestroo SPRUCE STREET/2ND STREET UTILITY & STREET RECONSTRUCTION FIGURE 5 ROADWAY.DWG DATE: 03/03/2008 COMM: 000141-08302-0 Eill I[ C.S.A.H.~O (ELM STREE~ I OJ I b ~ [ f-- ..- I I OAK STREET ...., I - l:~ SPRUCE STREET ~I [I I[ I ill [ WALNUT STREET ~ ITTTTl ITTTlTl I o 200 400 ~- I Scale in feet FIGURE 6 - AFFECTED PROPERTIES .. CITY OF FARMINGTON FIGURE: 6 Bonestroo SPRUCE STREET/2N~ STREET UTILITY & STREET RECONSTRUCTION FIGURE 6 AFFECTED PROPERTIES.DWGDATE: 03/03/2008 COMM: 000141-08302-0 BENEFITING PROPERTIES PROPERTY HOUSE NUMBER PIN NO. PROPERTY OWNER PROPERTY ADDRESS 431 14-77000-080-20 City Of Farminqton 431 Third Street 508 14-77000-051-08 County Of Dakota 508 Third Street 315 14-77000-100-20 Farminaton Leased Housino Assoc 315 Spruce Street 315 14-77000-110-20 Farminaton Leased Housino Assoc 315 Spruce Street 315 14-77000-120-20 Farminaton Leased Housing Assoc 315 Spruce Street 420 14-03100-010-22 Gilbertson Feed & Grain Inc 420 Second Street 430 14-77000-095-19 HRA Of Farmington 430 Third Street 204 14-77000-040-19 PH Feelv & Son Inc 204 Oak Street 300 14-77000-062-10 Spruce Place Of Farminoton LP 300 Spruce Street CITY OF FARMINGTON - SPRUCE STREET/2ND STREET UTILITY'" STREET RECONSTRUCTION Appendix B - Preliminary Project Cost Estimates SPRUCE STREET/2ND STREET UTILITY & STREET RECONSTRUCTION litem Units Qty U nit Price Total Price PART 1 - SANITARY SEWER MOBILIZATION LS 1 $20,000.00 $20,000.00 TRAFFIC CONTROL LS 1 $10,000.00 $10,00000 DEWATERING LS 1 $40,000.00 $40,000.00 BYPASS PUMPING LS 1 $10,000.00 $10,000.00 CLEAR AND GRUB TREE 5 $500.00 $2,500.00 TEMPORARY ROCK CONSTRUCTION ENTRANCE EA 2 $1,000.00 $2,000.00 REMOVE SANITARY SEWER PIPE LF 970 $2.00 $1,940.00 REMOVE SANITARY SEWER SERVICE PIPE LF 1040 $2.00 $2,080.00 REMOVE SANITARY SEWER MANHOLE EA 3 $350.00 $1,050.00 CONNECT TO EXISTING SANITARY SEWER PIPE EA 3 $750.00 $2,250.00 8" PVC SANITARY SEWER, SDR 35,0'-10' DEEP LF 930 $25.00 $23,250.00 10" PVC SANITARY SEWER, SDR 35,10'-12' DEEP LF 60 $30 00 $1,800.00 4' DIAMETER SANITARY MH, 8' DEEP EA 3 $1,500.00 $4,500.00 8" X 4" PVC WYE, SDR 35 EA 19 $80.00 $1,520.00 8" X 6" PVC WYE, SDR 35 EA 0 $100.00 $0.00 4" PVC, SCH. 40 SERVICE PIPE LF 810 $16.00 $12,960.00 6" PVC, SCH. 40 SERVICE PIPE LF 0 $19.00 $0.00 4" CLEANOUT EA 19 $250.00 $4,750.00 6" CLEANOUT EA 0 $300.00 $0.00 CONNECT TO EXISTING SEWER SERVICE EA 19 $150.00 $2,850.00 CLOSED CIRCUIT TV INSPECTION LF 1050 $2.00 $2,100.00 SUBTOTAL $145,550.00 10% CONSTRUCTION CONTINGENCIES $14,555.00 SUBTOTAL CONSTRUCTION COST $160,105.00 27% ENGINEERING, LEGAL, ADMINISTRATION $43,22835 TOTAL PART 1 - SANITARY SEWER $203,333.35 PART 2 - WATER MAIN TEMPORARY WATER SERVICE EA 16 $250.00 $4,000.00 REMOVE GATE VALVE AND BOX EA 5 $150.00 $750.00 REMOVE WATER MAIN LF 1100 $4.00 $4,400.00 REMOVE CURB STOP AND BOX EA 17 $100.00 $1,700.00 REMOVE HYDRANT EA 2 $250.00 $500.00 CONNECT TO EXISTING WATER MAIN EA 4 $1,500.00 $6,000.00 6" DIP WATER MAIN, CLASS 52 LF 30 $20.00 $600.00 8" DIP WATER MAIN, CLASS 52 LF 1050 $25.00 $26,250.00 6" GATE VALVE AND BOX EA 3 $800.00 $2,400.00 8" GATE VALVE AND BOX EA 7 $1,100.00 $7,700.00 8" PLUG EA 2 $100.00 $200.00 8" X6" TEE EA 4 $350.00 $1,400.00 8" X8" TEE EA 0 $350.00 $0.00 8" X 8" CROSS EA 2 $500.00 $1,000.00 INSTALL HYDRANT EA 3 $2,00000 $6,000.00 8" X 6" REDUCER EA 4 $400.00 $1,600.00 CONNECT TO EXISTING WATER SERVICE EA 16 $250.00 $4,000.00 1" TYPE "K" COPPER WATER SERVICE LF 680 $20.00 $13,600.00 1" CORPORATION STOP EA 16 $100.00 $1,600.00 1" CURB STOP AND BOX EA 16 $150.00 $2,400.00 INSULATION, 2" THICK SY 30 $20.00 $600.00 SUBTOTAL $86,700.00 10% CONSTRUCTION CONTINGENCIES $8,670.00 SUBTOTAL CONSTRUCTION COST $95,370.00 27% ENGINEERING, LEGAL, ADMINISTRATION $25,749.90 TOTAL PART 2 - WATER MAIN $121,119.90 Estimated Cost PART 3 - STORM SEWER REMOVE STORM SEWER PIPE LF 640 $12.50 $8,000.00 REMOVE MANHOLE OR CATCH BASIN EA 15 $200.00 $3,000.00 CONNECT TO EXISTING STORM SEWER EA 5 $500.00 $2,500.00 CONNECT TO EXISTING STORM MANHOLE OR CATCH BASIN EA 1 $1,000.00 $1,000.00 12" RCP STORM SEWER, CLASS 5 LF 137 $2500 $3,425.00 15" RCP STORM SEWER, CLASS 5 LF 502 $30.00 $15,060.00 18" RCP STORM SEWER, CLASS 5 LF 156 $30.00 $4,680.00 42" RCP STORM SEWER, CLASS 3 LF 60 $100.00 $6,000.00 54" RCP STORM SEWER, CLASS 3 LF 48 $150.00 $7,200.00 2' X 3' CATCH BASIN EA 7 $1,100.00 $7,700.00 4' DIA STORM SEWER CBMH, WI SUMP EA 10 $1,750.00 $17,500.00 4' DIAMETER STORM SEWER MH EA 3 $1,750.00 $5,250.00 6' DIAMETER STORM SEWER MH EA 1 $3,000.00 $3,000.00 7' DIAMETER STORM SEWER MH EA 2 $4,000.00 $8,000.00 4" PERFORATED PVC DRAIN TILE, SCHEDULE SDR 26 LF 275 $12.00 $3,300.00 PROTECTION OF CATCH BASIN IN STREET-INITIAL EA 17 $125.00 $2,125.00 PROTECTION OF CATCH BASIN IN STREET- FINAL EA 17 $125.00 $2,12500 SILT FENCE, REGULAR LF 1000 $2.00 $2,000.00 COMMON LABOR HR 10 $70.00 $700.00 BACK HOE WITH OPERATOR HR 10 $150.00 $1,500.00 DOZER WITH OPERATOR HR 10 $100.00 $1,000.00 FRONT END LOADER WITH OPERATOR HR 10 $120.00 $1,200.00 SKIDSTEER (BOBCAT) WITH OPERATOR HR 10 $90.00 $900.00 DUMP TRUCK WITH OPERATOR HR 10 $100.00 $1,000.00 SUBTOTAL $108,165.00 10% CONSTRUCTION CONTINGENCIES $10,816.50 SUBTOTAL CONSTRUCTION COST $118,981.50 27% ENGINEERING, LEGAL, ADMINISTRATION $32,125.01 TOTAL PART 3 - STORM SEWER $151,106.51 PART 4 - STREET WATER FOR DUST CONTROL 1000 GAL 10 $50.00 $500.00 REMOVE CONCRETE CURB AND GUTTER LF 1600 $2.50 $4,000.00 REMOVE CONCRETE SIDEWALK SF 4500 $150 $6,750.00 REMOVE CONCRETE PAVEMENT SY 50 $100.00 $5,000.00 REMOVE CONCRFETE DRIVEWAY PAVEMENT SY 1320 $5.00 $6,600.00 REMOVE BITUMINOUS PAVEMENT SY 6500 $2.00 $13,000.00 SAWING BITUMINOUS PAVEMENT LF 375 $4.00 $1,500.00 COMMON EXCAVATION CY 6500 $6.00 $39,000.00 SUBGRADE EXCAVATION CY 1000 $5.00 $5,000.00 GRANULAR BORROW (CV) CY 4300 $5.00 $21,500.00 AGGREGATE BASE, CLASS 5 TN 6500 $10.00 $65,000.00 TYPE LV NON-WEARING COURSE MIXTURE TN 1150 $45.00 $51,750.00 TYPE LV WEARING COURSE MIXTURE TN 1050 $45.00 $47,250.00 4" CONCRETE SIDEWALK SF 5500 $5.50 $30,250.00 6" CONCRETE SIDEWALK SF 450 $4.50 $2,025.00 PEDESTRIAN CURB RAMP EA 16 $250.00 $4,000.00 6" CONCRETE DRIVEWAY APRON SF 1300 $30.00 $39,000.00 B618 CONCRETE CURB AND GUTTER LF 2800 $10.00 $28,000.00 SIGN PANELS TYPE C LS 1 $1,000.00 $1,000.00 SEEDING AC 1 $10,000.00 $10,000.00 SUBTOTAL $381,125.00 10% CONSTRUCTION CONTINGENCIES $38,112.50 SUBTOTAL CONSTRUCTION COST $419,237.50 27% ENGINEERING, LEGAL, ADMINISTRATION $113,194.13 TOTAL PART 4 - STREET $532,431.63 Estimated Cost 2 PART 5 . STREETSCAPE SOD TREE WI GRATE STREET LIGHTING CONCRETE PAVERS 4" CONCRETE WALK SPECIAL 4" CONCRETE SIDEWALK 6" CONCRETE DRIVEWAY APRON B618 CONCRETE CURB AND GUTTER PEDESTRIAN RAMP SUBTOTAL 10% CONSTRUCTION CONTINGENCIES SUBTOTAL CONSTRUCTION COST 27% ENGINEERING, LEGAL, ADMINISTRATION TOTAL PART 5. STREETSCAPE PART 1 - SANITARY SEWER PART 2- WATER MAIN PART 3 - STORM SEWER PART 4 - STREET PART 5 - STREETSCAPE SUBTOTAL CONSTRUCTION 10% CONSTRUCTION CONTINGENCIES SUBTOTAL CONSTRUCTION 27% ENGINEERING, LEGAL, ADMINISTRATION PRELIMINARY PROJECT TOTAL Estimated Cost SY EA LS SF SF SF SF LF EA 3 141 9 1 1540 1540 2630 423 565 5 $5.00 $2,200.00 $37,000.00 $12.00 $8.00 $5.50 $3000 $10.00 $250.00 $705.00 $19,80000 $37,000.00 $18,480.00 $12,320.00 $14,465.00 $12,690.00 $5,650.00 $1,250.00 $122,360.00 $12,236.00 $134.596.00 $36,340.92 $170,936.92 $145,550.00 $86,700.00 $108,165.00 $381,125.00 $122,360.00 $843.900.00 $84,390.00 $928.290.00 $250,638.30 $1,178.928.30 Io?~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator {j- FROM: Kevin Schorzman, Interim City Engineer SUBJECT: Engineering Costs for Private Development DATE: March 17,2008 INTRODUCTIONIDISCUSSION In an effort to improve the City's private development process, staffhas been looking at ways to give private developers a better understanding of engineering costs related to private development. In conjunction with this, staffhas developed a pre-development surety process that secures the City's interest in engineering costs on private developments prior to the time that the City and developer enter into a formal development contract. Based on research of multiple developments in the City over the past several years, staffhas averaged the pre-development contract engineering as well as total overall engineering costs for single family, multi family, mixed use, and commercial developments. The single family, multi family and mixed use were averaged on a per lot or per unit basis, and commercial development was averaged on a per square foot of building basis with the following results: . Single Family: . Multi-Family: · Mixed Use: . Commercial: Pre-Development Contract $350.00 per lot $ 65.00 per unit $300.00 per unit $ 0.25 per square foot Total Proiect $730.00 per lot $250.00 per unit $630.00 per unit $ 0.70 per square foot To provide developers with a reasonable estimate of engineering costs that can be expected with a certain type of development, and to secure the engineering costs that the City incurs during the development process, staff is recommending that the City require potential developers to provide a surety based on the pre-development averages for the type of development they are proposing. The surety could take any of three forms: . Cash Escrow . Bond . Letter of Credit If the developer chooses to provide a cash escrow, they would have the choice of having engineering bills paid directly from the escrow, or being billed monthly for engineering services provided. Engineering Costs for Private Developments March 17,2008 Page 2 of2 In addition to the required surety, developers will be provided with the above-mentioned averages for total engineering costs which they may then use to estimate a budget for their development. This information will be shared at the initial meeting between potential developers and city staff. It should be noted that the per unit, or per square foot costs are averages. The choices that a developer makes with respect to what engineering firm they hire to prepare their plans, or the contractor they choose to make the required improvements, can have a dramatic effect on the overall cost of the project. This will also be explained to the developer at the initial meeting with city staff. Currently, the City has in place a "Pre Plat Surety" requirement in the Charges and Fees ordinance. Institution of the recommendations in this memo would remove that requirement, and replace it with a surety to cover the pre-development contract costs at the above-mentioned rates. Once the development contract has been executed, a letter of credit is posted which can be used, if necessary, to recover unpaid engineering costs. The rates will be reviewed and revised annually to reflect current average engineering costs for Farmington developments. BUDGET IMPACT Developers are currently billed montWy for actual time spent reviewing and/or inspecting their development. This would not change if this recommendation is implemented. ACTION REQUESTED Approve by motion, the creation of a pre-development contract surety that will be collected from potential developers prior to engineering review of potential developments. Respectfully submitted, ~:#L Kevin Schorzman, P .E. Interim City Engineer cc: file /:</; City of Fai-mington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Peter J. Herlofsky, Jr. City Administrator SUBJECT: Beyond the Yellow Ribbon Campaign DATE: March 17,2008 INTRODUCTION / DISCUSSION Correspondence from Chaplain John Morris from the National Guard is attached for your review. Mr. Morris is asking permission and support from the City Council, to conduct educational sessions to assist National Guard members returning from overseas assignments. ACTION REQUESTED By motion, authorize staff to assist where necessary. Respectfully submitted, Peter Herlofsky From: Sent: To: Subject: Morris, John J LTC NGMN [John.Joseph.Morris@us.army.mil] Thursday, March 06, 2008 3:40 PM Peter Herlofsky Minnesota National Guard Community Leaders' Training (UNCLASSIFIED) -m -m brochure. pdt (345 Burnsville training KB) flyer. pdt ... Classification: UNCLASSIFIED Caveats: NONE Peter, Thanks for your call this morning. The Minnesota Guard is reaching out to communities where Guard families live, in order to raise awareness of the needs of our military families and their returning soldiers. We offer awareness and skills training to community leaders in order to help communities better care for their military families. We seek to educate educators, clergy, social service providers, employers, civic leaders, law enforcement professionals and veteran service organizations. We conduct this training in two phases: A)An initial training for a group that you would invite. The format would include a welcome from your Mayor and a plenary session outlining the common challenges Guard military families and their soldiers face today. Following the plenary we would have break out sessions for the different leadership segments of your community: -educators -law enforcement -chaplains/clergy -social service providers -employers -veteran service greoup leaders (we invite civic leaders to mingle throughout the seminars) Our seminars are taught by experts in their field, who have extensive experience dealing with military families and personnel. B) Follow on training, for each segment of your community. As the leaders who receive the initial training return to their organizations we offer follow up training for the entire organization, school system or business. All the training mentioned above is free of charge, and includes training materials for all attendees. I understand you have a council meeting later this month. I would appreciate it if you could present this offer to your council and let me know what the City of Farmington would like to do. Sincerely, Classification: UNCLASSIFIED Caveats: NONE 1 TO: Peter Herlofsky, City Administrator, City of Farmington RE: Veteran Re- Integration Seminar Mr. Herlofsky, My aunt, Mrs. Cathy Wenzel, and her husband, Sergeant Gary Wenzel, have been campaigning to different cities that might be willing to host re-integration seminars in the Minneapolis/St. Paul south metro area. These seminars are setup and run by an independent group affiliated with the Minnesota National Guard to help families and communities to resume normal lives after troops return home from tours of duty overseas. They are hosted by Chaplain Major John Morris and have been held in a number of cities already. I encourage you to read the enclosed materials related to this event and to contact Mrs. Wenzel. The reason that I am writing you today on their behalf is to ask your approval of such an event taking place in Farmington in the near future. I know that it would mean quite a lot to the community of Famtington and surrounding townships, and especially the families whose lives have been forever changed by the selfless service of our troops at home and abroad. Please contact us by any means with any questions that you may have regarding this event and visit their website when you have the time. It can be found at http://mnveteranfamilysupport.com/ Thank you for your time, d~ 1/\ ~ Mr. Luke Rohde momeau33@gmail.com ~ Mrs. Cathy Wenzel clwenzel@comcast.net http://mnveteranfamilysupport.com/ Welcome Our Veteransldgme!., ~.. . Helping Veterans and Their Families Reintegrate If you own or manage a business, chances are you have, or will have soon, a returning war veteran on staff. The challenges facing returning veterans are unique. Many employers do not have the information they need to help returning vets reintegrate into the community and return productively to their jobs.This seminar wiU connect you to the resources you need to help our returning military members. The families of veterans also face unique circumstances. Having a family member serving in a war zone overseas creates a whole set of chaHenges for family members at home and at school. Who should attend this Seminar? Business Owners & Managers, Health care professionals, Public Safety personnel, Education professionals, Community Service Representatives, Community leaders, Faith Community Representatives When: Wednesday, January 30, 6:00 pm - 7:45 pm International Chefs' Culinary Center 12750 NicolletAve South Burnsvilfe, MN 55337 Cost: This is a free event. Appetizers and refreshments will be provided. How do , register to attend? Contact Vic.ki Green at 952.895.4468 or emaH at vickLgreen@d.burnsville.mn.us Seats are limited - please RSVP by January 25th to reserve your place. What will be covered at the event? Vets returned from 'raq wm speak of the challenges they and thetr fum\\ies face. Several speakers from the Minnesota National Guard Reintegration Team will discuss how you as a community leader, business leader. or Community service provider can be better prepared to understand and assist returning vets and their families. Information will be available on how to access a variety of resources available to help reintegrate veterans into our community. This event is sponsored by the City of Burnsville, Senator John Doll, Minnesota National Guard Reintegration Team, Dakota County Veterans Services, Glen C. TurnerVFW Post 9833. Patrick Kopp American legion Post 1700. r .~ ,j I ~ ~ " r I ~ . ,~I r , .... I , I .... - (!)Q) V);:) :>-0- l')~ Q)U c: ' \::.c: o ~ ~'E -00 ~~ ... :;::c:. ~ 0 l1::e ... o 2: ';1 ... 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(j) Q) 'e r:: ::) c caE \) ~ E o ()) a sQO F~ ~'q ~ "*i: ~.. , ~.: '~ .]", Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner, Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes, Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future, Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens, Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees,