HomeMy WebLinkAbout05.15.17 Council Minutes CITY OF FARMINGTON
CITY COUNCIL MINUTES
REGULAR MEETING
MAY 15, 2017
1. Call to Order
Mayor Larson called the meeting to order at 7:00 p.m.
2. Pledge of Allegiance
Mayor Larson led those in attendance in the Pledge of Allegiance.
3. Roll Call
Present-Larson, Bartholomay and Craig
Absent-Bernhjelm and Donnelly
Staff Present-Administrator McKnight, Finance Director Hanson, Public Works Director Gehler,
Parks and Recreation Director Distad, Community Development Director Kienberger, Police
Chief Lindquist and Attorney Jamnik.
4. Agenda
Motion by Bartholomay, second by Craig, to approve the agenda as presented. APIF, motion
carried.
5. Announcements/Commendations
a) Adopt a Resolution Recognizing National Police Week
Police Chief Lindquist shared the history of National Police Week in the United
States. In addition, Lindquist invited the public to attend the open house the
department is having on May 18, 2017 and shared all of the things that will be
featured at the event.
Motion by Bartholomay, second by Craig,to adopt Resolution R30-2017
recognizing the week of May 15, 2017 as National Police Week and the day of
May 15, 2017 as Peace Officers Memorial Day. APIF, motion carried
b) Dakota County Commission Mike Slavik
Dakota County Commissioner Mike Slavik provided the city council with an
update on activities occurring in Dakota County. Some of the issues discussed
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included transportation projects,an update on the Counties Transportation
Improvement Board disbanding and the 50th anniversary of county parks.
Councilmember Craig commented on what an asset Lebanon Hills Park is for the
residents and Councilmember Bartholomay thanked the commissioner for the
regular updates provided to the city council.
6. Citizen Comments
None
7. Consent Agenda
Motion by Bartholomay, second by Craig,to approve the consent agenda:
a) Approve Minutes of the May 1, 2017 City Council Meeting-Administration
b) Approve Minutes of the May 8, 2017 City Council Work Session-Administration
c) Approve Agreement with Telin Transportation for Temporary Use of Parking Area-
Administration
d) Adopt Resolution R31-2017 Accepting Donation from Happy Harry's Furniture to the
Rambling River Center-Parks
e) Adopt Resolution R32-2017 Accepting Donation to the Rambling River Center-Parks
f) Approve Amended Joint Powers Agreement with Vermillion River Watershed Joint
Powers Organization for the Vermillion River Bank Stabilization and Habitat Restoration
Project in Rambling River Park-Parks
g) Adopt Resolution R33-2017 Accepting Donation for Pollution Prevention Day from
Dakota Electric-Municipal Services
h) Approve Contracts for Water, Sanitary Sewer, Surface Water and Transportation Plans
for 2040 Comp Plan-Engineering
i) Approve 2017 Trail Crack Sealing Agreement-Engineering
j) Appointment Recommendation Liquor Operations-Human Resources
k) Acknowledge Retirement Municipal Services-Human Resources
I) Approve Seasonal Hiring-Human Resources
m) Adopt Resolution R34-2017 Declaring Surplus Property-Police
n) Approve Bills-Finance
APIF, motion carried.
8. Public Hearings
None
9. Award of Contract
a) Approve Agreement Prairieview Park Basketball Court Construction
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Parks and Recreation Director Distad presented the bids for the Prairieview Park basketball
court construction project. The park masterplan identifies the construction of a new full
basketball court in this park.
Staff solicited quotes from ten paving contractors and received two quotes for the project. The
low quote was submitted by Bituminous Roadways, Inc. in the amount of$18,074.80. This
contractor has performed similar work for the city in the past.
The 2017 park improvement fund budget included $25,000 for this project. After taking the
$18,074.80 for construction costs, a balance of$6,925.20 exists for the purchase of new
basketball police and backboards.
Councilmember Bartholomay asked about the number of basketball courts in the city and the
usage of the courts. Distad responded that the number of courts will be provided to the city
council but usage is not tracked. Distad shared that park master plans gather input from
neighbors on what they want to see in the parks in their neighborhood.
Bartholomay asked if we have a policy on the number of courts the city needs. Distad
responded that they use the same policy in terms of park locations,trying to have one within 1/2
mile of each home. Bartholomay expressed his concern for the dwindling fund balance in the
park improvement fund.
Councilmember Craig expressed concerns about the% mile radius being too small.
Motion by Bartholomay, second by Craig,to table the bid award until additional information
can be provided to the city council. Motion carried 2-1. Voting in favor: Bartholomay and
Craig. Voting against: Larson.
10. Petitions, Requests and Communications
a) 2016 Management and Comprehensive Annual Financial Report
Finance Director Hanson introduced Bill Lauer of Malloy, Montague, Karnowski, Radosevich and
Co. P.A. who presented the results of the 2016 Management and Comprehensive Annual
Financial Report. Each year the city's financial records are audited by an independent public
accounting firm. The goal of an independent audit is to provide reasonable assurance that the
city's financial statements are free of material misstatement.
Lauer shared that the audit produced an unmodified/clean opinion, the best results you can
receive from this type of audit. There was one matter involving the city's internal control over
financial reporting that they considered a material weakness. Due to the limited size of the
city's office staff,the city las limited segregation of duties in certain areas.
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Lauer reviewed a number of different areas from the audit including the positive change in the
general fund balance,the general fund financial position and budget to actual numbers at the
end of 2016, enterprise funds results for 2016 and more.
Hanson thanked all of the finance staff, all city staff on their willingness to work within city
policies,the auditors and the city council for continuing the make decisions that are in the best
long term interest of the city.
Mayor Larson and Councilmembers Craig and Bartholomay thanked Hanson and city staff for
their hard work in this area.
Motion by Craig, second by Bartholomay,to accept the 2016 Management and Comprehensive
Annual Financial Report. APIF, motion carried.
11. Unfinished Business
None
12. New Business
None
13. City Council Roundtable
Bartholomay-Clarified what information he would like staff to gather on the basketball court
issue.
Craig-Encouraged residents to attend the police department open house this week and thank
the officers for what they do.
McKnight-Reminded the city council that the June 12, 2017 city council work session starts at
6:00 p.m. and the city council and school board will hold a joint meeting on Monday,July 17,
2017 at 7:00 p.m. Congratulated Councilmember Bernhjelm on the birth of their child last
week.
Larson-Encouraged residents to shop local whenever possible.
Adjourn
Motion by Bartholomay, second by Craig,to adjourn the meeting at 7:52 p.m. APIF, motion
carried.
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Respectfully Submitted
David McKnight, City Administrator
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