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07.10.17 Work Session Packet
City of Farmington Mission Statement 430 Third Street Through teamwork and Farmington,MN 55024 cooperation,the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA CITY COUNCIL WORKSHOP July 10, 2017 6:30 PM Farmington City Hall 1. CALL TO ORDER 2. APPROVE AGENDA 3. DISCUSSION ITEMS (a) Rambling River Center Plaza Preferred Concept Update (b) Dakota Broadband Update (c) Draft 2018 Budget Review 4. CITY ADM INISTRATOR UPDATE (a) City Council Roundtable 5. ADJOURN A ►, City of Farmington ' 430 Third Street } Farmington, Minnesota 446 40/ 651.280.6800 -Fax 651.280.6899 * -.4 MOO www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Adam Kienberger, Community Development Director SUBJECT: Rambling River Center Plaza Preferred Concept Update DATE: July 10, 2017 INTRODUCTION The Downtown Redevelopment Plan project was started in August of 2015 as a tool for guiding and defining the vision of downtown Farmington. A task force was appointed by the City Council to oversee this project consisting of representatives from city boards and commissions, FBA, business owners, residents, and a student. Several public input meetings were held over the course of drafting the plan and the input was incorporated into the final document adopted by the City Council on April 18, 2016. One of the action items of the Downtown Redevelopment Plan includes: "Design and build a Rambling River Center Plaza in the open area west of the Rambling River Center and fronting onto Oak Street as a multi-functional plaza for daily informal uses as well as event uses, such as Dew Days and Dazzle Day." The EDA, RRC Advisory Commission, and Parks &Recreation Commission all reviewed and commented on the original concepts for a public plaza at the Rambling River Center as recommended in the Downtown Redevelopment Plan. On March 6, 2017 Hoisington Koegler Group, Inc (consultant)was hired by the City Council to develop a preferred concept plan for the design of a plaza adjacent to the Rambling River Center. DISCUSSION On April 27, 2017 an open house was held in City Hall to allow the public to view the two draft design concept options and then provide feedback to the consultant about what features they liked in the two options, what features they disliked and what other features they would like to add to the plaza design. There were about 20 people who attended the open house. The two draft design concept options were displayed in the City Hall lobby and were also accessible on the city's website,which allowed additional time for gathering public input. The public was able to provide further feedback on the two plaza concept options through May 9, 2017, The Parks and Recreation Commission reviewed and recommended approval of a preferred concept for the proposed Rambling River Center(RRC)Plaza at their meeting on May 17. The preferred concept is attached. Additional information on the Downtown Redevelopment Plan and the RRC Plaza can be found on the city's website under Community Development. The consultant from HKGi will present the preferred concept as recommended by the Parks and Recreation Commission. Included in this presentation is a construction estimate with a phasing plan illustrating how the plaza can be created in incremental steps as funding is secured. BUDGET IMPACT The total estimated cost of the preferred concept as shown is approximately$679,000. Construction estimates and a project phasing plan is attached to the preferred concept. ACTION REQUESTED Participate in the RRC Plaza preferred concept presentation and discuss funding options. ATTACHMENTS: Type Description ID Backup Material RRC Plaza Preferred Concept PREFERRED CONCEPT — PARK AND, PLAZA PLAN . PURPOSE . AND FEATURES , - tialiii r , cl. t ; ;-a I 1E3 1 — >Ln 1=1 n y Art Valk trnwo r' i' ( . A :n 7 ' f*'.'' r or ., ...,. ,i_tit, ,,,.. ,, • - ,. / • -4,, W. • '' .d I• alll • jV 'H " shad «f Zfl� h \\ ..°\�,y , ...„ ,, , , F,„ II • , 'w`,— s`.« iiiiii 1Airs, flexible ' a ■ ® _ fi. AciMty r f`_1"mc, ,-` I"'�y j _ town z. Improad . _/ mit*-. • i 41.0 _111:1)---,, Gxron. i I r 1, jC2:..i/tolarhPad•l �g 6 , . yam.= i . ,:-.r i . . .. ' :I'j. � ' $ Nadir ale. x(3(34 ©® r. II 7 �� _ U...... Oak St. Y PURPOSE: KEY PARK FEATURES POTENTIAL PARK EVENTS/USES The impetus for this plaza/park concept was established In the Downtown Farmington Redevelopment •Interactive at-grade splash pird(can be turned oiItoeniarga plaza space for events? Existing(and Proposed)Major Existing(and Proposed)Daily Plan(Adopted In 2016)which Identifies the need for a downtown'destination'park/plaza.The current poor •IrrrJoor/outdoor flexible space(Garage Perwvatioot with picnic table seating and gla a Uses: Uses: condition of the Rambling River Center parking lot presents an opportunity for the city to achieve many of the roll-up doors can host music,food and beverages,att.classes.and more Initiative laid out In the plan through the construction of the park/plaza and Improvements to surrounding „Interactive an shat is visually interesting and physically accessible for climbing, •Dew Days a Dos•mtavn Lunch-Hour Destination facilities.The preferred concept(shown above)help facilitate these Initiatives by: •Concert in the Park •A Destination fur Children and Parents •Addinga Downtown Destination-Create a majorpark andplaza destination with features that will attract both 'Prominent location for sh.mcq historic bell l .Movie Night In the Park(On Lawn/Plaza w/ •Outdoor Green Space/Refuge residents and visitors to Downtown Farmington •Lawn areas with sun and shade for picnicking,performance/movie watching,and Inflatable Screed n'ore •BiV.e/Trail Amenity Destination •Being Attractive and Interesting-Create a park and plaza which provides a variety of amenities and activities that •Holiday Tree Lighting a RRC Indoor/Outdoor Activit S offer year round Interest fora broad range of users •Rentable indoor/outdoor banquet space for private and public events/festivals y Pace .Int Improve parkingefficiencyspacesincluding •Farmers Market •Private Event Space •Being Flexible-Create a park with a series of unique interconnected spaces which are Rex ble enough to P e circulation and creating67 total 6 P accomrnrxlate range of community events from dally use to major events handicap accessible spaces,a net gain of i space over the existing lot +Live Performances(Music.etc.) •RRC,Local Business.and Neighborhood a Being Safe and Organized-Enhance safety and visual quality of the park and adjoining areas by improving +Screen unattractive alley features using existing trees,tree planting,and planters/pots 'Annual Art Exhibition/Festival Parking visibility,lighting,and circulation while minimizing the Impacts on existing parking and guide views inward towards planting,art work,splash pad and other park features •Beer and'Krne Tasting •Permanent Home for Historic Bell 'Improving Function and Efficiency-Acconmulateeak•hgcanmuniiyewnts and the wowed park program wiale •Enhance safety and visibility by maintaining clear sight llnesthroughout the park providing •Fad Truck/Restaurant Venue(Garage Space) a Long Term Art Exhibition ran/dndalong term net gain in potato parking and imnrckeda-resc IN PK tisers,lcc4JudneSSCS and the actacent neighborhood additional lighting,and activating the space with users during aileron olcperarion FARMINGTON - RAMBLING RIVER CENTER PARK/PLAZA 5.17.2017 HOISINGTON KOEGLER GROUP fl PREFERRED CONCEPT - PHASING DIAGRAM, LIGHTING DIAGRAM , AND AMENITIES PHASING DIAGRAM PARK/PLAZA LIGHTING ALLEY/ROADWAY/INFRASTRUCTURE IMPROVEMENTS !!-;''''•';'-'en, : - .. • i • . , a a 11 li , liv a r a • • , r r v . PARK/PLAZl ' PARK/PLAZA , LONG TERM ' LONGTERMr,,, : PARK/PLAZA PHASE ' ','- '''' PHASE iii 1 '. • , -•••'. -‘11,1 •.,124 • NEAR TERM LLEYIROADWAY/ ' • , •..„,,..1 • 4_. iiiii iniv: • • PHASE ' ' . .. INFRAS1RUCTURE _.....*„(tr-- 4- , IMPROVEMENTS 1 . ... - ,*AMBLING RIVER CENTER 1: I ! -- • '' BUILDING IMPROVEMENTS fil . ..... .,... . 14.1er ' ' '1174,:' ...an 7 gilirl!rniliii:11., i - 1.11" - t „.„...,, x.,..,:—,,,, \ Oak St. LIMIMIIMI' wt.,1.1"411Ctv...,m ai . -...... ovihr_si.. ....._--,.....ak- , POTENTIAL AMENITIES EXAMPLES - '"' '''•:.' -...- - -, . • I! • ' ' . j ' s• .,_ pill •.. ...'+• • ' 1, ).1:ti.'. 91, .;1110 ,0 ii, I .--, --- ' 'N.— .I ........ ''' ; ' -— -... ,..;.111 0,11 0, . o.: ' • A k4 11 l ' .,,, . -1, .. „.. „, „.... ,-- ...,. .... INTERACTIVE ANT/WATER FEATURE OUTDOOR BANQUET AREA/PATIO RINE PARKING AND AMENITIES PLAT SCU______/INT TTTTT IVO ART CAFE TRACE/GLASS GARAGE DOORS HOLIDAY Till LIGHTING PAD IP IN MATERIALS/FEATURES/PLANTING -j-' 1-.7y.4--: 7110`I;' .,„24;:.P'1'?'!.i' ' ..• •. ."' ' 1. .. '.• ifillaiiMMI . - .'..`,', .. .._,_,.444-.,,.1 4101, , -'' ;' !‘,: i.. ;'-. '•". F t/(7 1 111' ' ' 1 ..,....,. , .,, ;:-.,-,-.•..;) - -:;,,.-- ,...,,, ::,4, . ,-' ; - .,01 . : , , . ...07,-, • . „., '4--..7,-------.i----'-- ----- .:•'... ' • :,„ ,_,. ' •, II I::.• .'r lik.. 41111,0 ': .'i; . '1 • . . -,111011.111.lain III .- --- Fri‘. ; .,, ••1101.•,ilk •!.-.:.• '111 1440 )° r'jv ;Wallin:NI INAA\\ ' : .1 ,, , ;'2!--- ,• , ,....m.",‘••,‘”,,,Ass \\,: ' 1 \ 11.-.-, . . . 'l ..miiliii ----...--- SEATING BENCHES PAVING COLOR/ PLANTERS SITE FURNISHINGS LIGHTING AND SAFETY WAYEINDING/SIGNAGI FARMINGTON - RAMBLING RIVER CENTER PARK/PLAZA 5.17.2017 HOISINGTON KOEGLER GROUP MO KM PREFERRED CONCEPT - COST ESTIMATE Rambling River Center Park/Plaza Preferred Concept-Near Term Phase FEATURE UNIT QUANTITY LOW EST.COST HIGH EST.COST LOW EST.SUBTOTALS HIGH EST.SUBTOTALS SPLASH PAD SQFT 750 $100.00 $120.00 $75,000.00 $90000.00 CONCRETE CURB AND GLITTER LF 355 $45.00 $55.00 515,975.00 519,525.00 CONCRETE PAVING SQYD 575 $45.00 $55.00 $25,875.00 $31,625.00 BENCH EACH 8 $600.00 $2,000.00 $4,800.00 $16,000.00 WASTE RECEPTACLE EACH 2 $600.00 $1,000.00 $1,200.00 $2,000.00 BICYCLE RACK EACH 2 $1,000.00 $2,500.00 $2,000.00 $5,000.00 MOVEABLE PLANTER POTS W/PLANTING SOIL EACH 10 $500.00 $800.00 $5,000.00 $8,000.00 DECIDUOUS TREE 2.5"CAL B&B EACH 6 $350.00 $400.00 $2,100.00 $2,400.00 BLACK HILLS BLUE SPRUCE 10-15'HEIGH EACH 1 5750.00 $1,000.00 $750.00 51,000.00 TREE GRATE EACH 6 51,000.00 $2,000.00 $6,000.00 $12,000.00 STRUCTURAL SOIL CUYO 125 $100.00 $120.00 $12,500.00 $15,000.00 PICNIC TABLE EACH 5 $1,000.00 $2,000.00 $5,000.00 $10,000.00 TURF SEEDING•TOP SOIL SQYD 210 53.00 $5.00 $630.00 $1,050.00 HISTORIC BELL RELOCATION LUMP 1 $2,000.00 $3,500.00 $2,000.00 53,500.00 LARGE SHRUBS(IN PLANTER POTS) EACH 10 $100.00 $150.00 $1,000.00 $1,500.00 UT BOLLARD(VT/GFCI OUTLET) EACH 2 $2,000.00 $2,500.00 $4,000.00 $5,000.00 BIKE REPAIR STATION EACH 1 $100.00 $1,300.00 $800.00 $1,200.00 WAYFINDING SIGNS EACH 2 $1,500.00 52,500.00 $3,000.00 $5,000.00 PRECAST SEATWALL PLANTER W/PLANTING SOIL EACH 1 514,000.00 $18,000.00 $14,000.00 $18,000.00 SEATWALL PLANTER PLANTING LUMP 1 $500.00 $1,500.00 $500.00 $1,500.00 GFO OUTLETS(PLANTER AND TREES) EACH 3 $600.00 $800.00 $4,800.00 $6,400.00 INTERACTIVE ART FEATURE LUMP 1 $25,000.00 $25,000.00 $25,000.00 $25,000.00 BITUMINOUS PARKING LOT PAVING 5(530 500 $25.00 $30.00 $12,500.00 $15,000.00 PARK SIGN EACH 1 $1,500.00 $2,500.00 $1,500.00 $2,500.00 PARK SUBTOTAL: $224,430.00 $295,700.00 CONTINGENCY(15%) $33,664.50 $44,355.00 SUBTOTAL $253,094.50 $340,055.00 Rambling River Center Park/Plaza Preferred Concept-Long Term Phase . FEATURE UNIT QUANTITY COST COST SUBTOTALS SUBTOTALS BITUMINOUS PARKING LOT/TRASH ENCLOSURE PAVING 5050 480 $25.00 530.00 $12,000.00 514,400.00 CONCRETE PAVING SQYD 300 $45.00 $55.00 $13,500.00 $16,500.00 MOVEABLE PLANTER POTS W/PLANTING SOIL EACH 6 5500.00 5800.00 53,000.00 $4,800.00 6'SIDEWALK LF 130 $30.00 $35.00 $3,900.00 $4,550.00 k ORNAMENTAL SHRUB EACH 15 $60.00 $90.00 $900.00 $1,350.00 0 TRASH ENCLOSURE FENCING LF 35 $75.00 $100.00 $2,625.00 $3,500.00 TURF SEEDING♦TOP SOIL SQ51) 350 $3.00 $5.00 51,050,00 $1,750.00 DECIDUOUS TREE 2S"CAL B&B EACH 2 5350.00 $400.00 $700.00 $800.00 LARGE SHRUBS(IN PLANTER POTS) EACH 6 $100.00 $150.00 5600.00 5900.00, LIT BOLLARD(W/GFCI OUTLET) EACH 1 $2,000.00 52,500.00 52,000.00 $2,500.00 ENTRY TRELUS EACH 2 $500.00 $1,000.00 $1,000.00 $2,000.00 GFCI OUTLETS(PLANTER AND TREES) EACH 4 5600.00 5800.00 $2,400.00 $3,200.00 PERGOLA EACH 1 $25,000.00 540,000.00 525,000.00 $40,000.00 BUILDING ENTRANCE LIGHTS EACH 5 $800.00 $1,500.00 $4,000.00 $7,500.00 SUBTOTAL: $72,675.00 $103,750.00 CONTINGENCY(15%) $10,901.25 $15,562.50 SUBTOTAL $83,576.25 $119,312.50 Alley/Roadway/Infrastructure Improvements FEATURE UNIT QUANTITY COST COST SUBTOTALS SUBTOTALS BITUMINOUS ALLEY PAVINGSQYD 1000 $25.00 $30.00 $25,000.00 $30,000.00 CONCRETE CURB AND GUTTER-4TH STREET LF 600 545.00 $55.00 $27,000.00 $33,000.00 BITUMINOUS PAVING-4114 STREET SQ513 1200 $25.00 $30.00 530,000.00 $36,000.00 TURF SEEDING♦TOP SOIL•4TH STREET 5050 420 $3.00 55.00 51,260.00 $2,100.00 IMPROVE ALLEY STORMWATER INFRASTRUCTURE TBD TBD TBD TBD TBD TBD SUBTOTAL: $83,260.00 $101,100.00 CONTINGENCY(15%) 512,489.00 $15,165.00 SUBTOTAL $95,749.00 $116,265.00 Rambling River Center Building Improvements FEATURE UNIT QUANTITY COST COST SUBTOTALS SUBTOTALS GLASS GARAGE DOORS EACH 4 $8,000.00_ $15,000.00 $32,000.00 $60,000.00 BANQUET HALL FRENCH DOORS EACH 2 $5,000.00 $10,000.00_ $10,000.00 $20,000.00 TRAIN ROOM WINDOWS EACH 1 $4,000.00 $6,000.00 54,000.00 56,000.00 CONCRETE CURB AND GUTTER-OAK STREET LF 80 $45.00 555.00 53,600.00 54,400.00 EXTERIOR GEC!OUTLET(POSSIBLE 220V FOR EVENTS) EACH 2 $600.00 $800.00 TOD T80 IMPROVE RRC GARAGE INTERIOR AND PARK SIDE ENTRANCE SQFT TBD $100.00 $150.00 TOD TOD SRC HALLWAY AND INTERIOR SPACE REORGANIZATION SQFT TOD $150.00 $200.00 TBD TBD SUBTOTAL: $49,600.00 $90,400.00 PLEASE NOTE:All estimates are based on 2017 construction costs and are for planning purposes CONTINGENCY(15%) 57,440.00 $13,560.00 only.Cost estimates do not Include contingency for unexpected underground conditions.Items SUBTOTAL $57,040.00 $103,960.00 highlighted In yellow will require further design to develop an accurate estimate of cost. TOTAL: $494,459.75 $679,592.50 FARMINGTON - RAMBLING RIVER CENTER PARK/PLAZA 5.17.2017 HOISINGTON KOEGLER GROUP ®8 CCityoEFAR12 of Farmington ,' 430 Third Street ' Farmington, Minnesota '� 651.280.6800 -Fax 651.280.6899 ' . www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Adam Kienberger, Community Development Director SUBJECT: Dakota Broadband Update DATE: July 10, 2017 INTRODUCTION Farmington, along with most other cities throughout Dakota County, has a variety of fiber (broadband)assets in place for providing governmental services. Dakota County has been working with cities throughout the county to explore ways to leverage these assets along with county fiber assets to establish more robust network infrastructure. Attached is an updated executive summary regarding the efforts of the Dakota Broadband group. Please review the attached document which outlines the formation of a joint powers agreement and board for continuing work on increasing our broadband capabilities throughout Dakota County. DISCUSSION The city managers/administrators along with Dakota County staff met on May 26 to receive an update from the consultant team. The attached summary attempts to clarify the big picture efforts of the group to date and identify some preliminary costs for each of the potential partners. If additional discussions or more detailed answers are requested by the City Council, Dakota County staff and their consultant can attend a future work session or City Council meeting. BUDGET IMPACT TBD -potential IT cost savings and economic development benefits are proposed outcomes of this regional effort. ACTION REQUESTED Receive an update on the efforts of the Dakota Broadband group and provide direction to staff. ATTACHMENTS: Type Description 0 Executive Summary Executive Summary Overview of the JPA Goals of the JPA • Create a high performance institutional network(I-Net)for efficient management of physical network assets owned among the members(e.g.telecom conduit, fiber cable, handholes,cabinets,network equipment). • Provide improved management of fiber and conduit lease agreements and IRUs. • Use the I-Net to enable more efficient and lower cost price agreements for a variety of IP-based services, including Internet,network services,and other services that could benefit from shared member purchases. • Create a commercial network infrastructure(C-Net)in Dakota County to enhance business attraction, business retention and jobs creation. The C-Net will provide wholesale access to private sector service 1 providers to deliver a variety of services to business, commercial and residential customers. The JPA will not be a retail provider of services to businesses and residents in Dakota County. • Provide improved network redundancy.The I-Net will provide local governments with a more resilient network for public safety and data security. The C-Net will offer businesses a similarly resilient option for improved Internet and data services. Cost Sharing Implementation of the concept will include three kinds of costs: • One-time capital costs for the I-Net, • One-time capital costs for the C-Net and • Operational costs. Prospective members will need to know what the proposed costs are for them. The chart on the next page shows the cost sharing,based on the principals articulated in the Plan. One-time Capital Costs for the I-Net It is proposed that the city members bear the cost of providing and installing their switches and the accompanying optics as well as any costs relating to furnishing an appropriate location for the equipment at their sites.They will also bear their proportionate share of splicing and other construction related costs.They must also bear the costs of any lateral fiber cable necessary to reach their site(no municipal member would be required to install more than 2,000 feet of fiber optic cable).Dakota County would fund the costs of lateral fiber optic cable installations of more than 2,000 feet and would also fund the costs related to the core nodes necessary to run the I-Net. One-Time Capital Costs for the C-Net The Plan proposes that the Dakota County Community Development Agency fund this one-time C-Net cost using a portion of the funds allocated to the annual Redevelopment Incentive Grants(RIG)program.These funds have historically been available to cities to foster redevelopment efforts.This proposal would appropriate a portion of those dollars from the program for one or more years.This will make fewer dollars available to cities for other redevelopment projects. Operational Costs The Plan proposes to share operational costs based on a series of distribution parameters.The general rule governing these parameters is that members who own larger portions of the infrastructure that will be operated Page 1 of 3 Overview of the JPA and managed on their behalf will bear a proportionately larger share of the operational costs. Considerable effort has been expended to inventory existing assets to provide a basis for this sharing.More work remains.The chart reflects assets whose details have been confirmed as-built records and physical inspection.This is most of the system but additions to the inventory will be made throughout this calendar year. It is also important to remember that members,especially the municipal members,will be adding to the system as time passes—adding to their share of the assets managed by the consortium. Thus,this cost sharing chart will be updated each year,modifying the members' relative costs sharing based on changes that have occurred during the year. Revenue Sharing From the beginning there has been consensus that the primary goals of the JPA are to enhance governmental operations through the I-Net and to foster economic development through the C-Net. "Profit"has never been the primary consideration.Nevertheless,revenue will be generated from the operations of the C-Net.Prospective members need to know how they might share in that revenue if and when it is generated.The Plan proposes that revenue be shared based on three concepts–a portion would be retained by individual city members who sponsor the C-Net implementation within their city limits–45%. A larger share will go to those members who have provided and will be providing the infrastructure necessary to make the I-Net and C-Net functional–50%.This infrastructure share will in turn be shared based on the portion of the infrastructure provided by each member. Finally,the plan proposes a 5%share of any C-Net revenue to be dedicated to a"pool"to be shared by all members in proportion to their population.The reasoning there is that by the time the I-Net and C-Net are mobilized all members will be providing some portion of the infrastructure and that the countywide nature of the consortium provides a value in and of itself. Two of the prospective members currently have C-Net capabilities and have borrowed funds to support portions of their investments. The plan proposes that these members be allowed to retain the"pre-consortium"revenues that they were planning on to retire debt for a period of years(probably five years). The amount of overall C-Net revenue that may be available and the timing for when that revenue will begin are very difficult to predict. The report authors believe that revenue clearly will be generated at some point. In order to DEMONSTRATE how these principals might play out, example revenues for the various members were assumed to show what percentage of the overall revenues would accrue to the various members based on those assumption.That exercise is the genesis of the Revenue Sharing column in the chart.Please bear in mind that the numbers and percentages will vary based on the revenues that are ultimately generated. Page 2 of 3 Overview of the JPA Member I-Net"Gap"Project Operational Costs EXAMPLE Revenue C-Net"Gap" Capital Costs Sharing-2 Capital Costs Apple Valley $ 27,566 1.7% $ 23,265 4.3% $ 33,317 8.5% $ - 0.0% Bumsville $ 112,267 7.0% $ 67,540 12.4% $ 49,205 12.6% $ - 0.0% Dakota County $1,079,544 67.3% $274,300 50.4% $127,665 32.7% $ - 0.0% Eagan $ 25,773 1.6% $104,420 19.2% $ 72,120 18.5% $ - 0.0% Farmington $ 34,941 2.2% $ 7,050 1.3% $ 11,792 3.0% $ - 0.0% Hastings $ 25,773 1.6% $ 14,815 2.7% $ 15,525 4.0% $ - 0.0% Inver Grove Heights $ 93,682 5.8% $ 8,420 1.5% $ 12,121 3.1% $ - 0.0% Lakeville $ 25,773 1.6% $ 11,539 2.1% $ 23,938 6.1% $ - 0.0% Mendota Heights $ 93,682 5.8% $ 6,753 1.2% $ 11,535 3.0% $ - 0.0% Rosemount $ 30,290 1.9% $ 7,424 1.4% $ 11,812 3.0% $ - 0.0% South St.Paul $ 28,150 1.8% $ 8,213 1.5% $ 10,103 2.6% $ - 0.0% West St.Paul $ 25,773 1.6% $ 10,061 1.9% $ 10,867 2.8% $ - 0.0% Dakota County CDA-1 $ - 0.0% $ - 0.0% $ - 0.0% $339,178 100.0% Total $1,603,214 100.0% $543,800 100.0% $390,000 100.0% $339,178 100.0% Note 1 - The CDA may opt to become a regular member of the organization.In that event it would share in costs and revenues which would in turn change the percentages borne by other members. Note 2- The revenues shown are based on a series of assumptions regarding C-Net revenues in each member's territory.The numbers are intended only to demonstrate how the revenues may be shared. C-Net expansions in the municipalities will directly affect their shares. Page 3 of 3 io�FAR�►i City of Farmington .1Z 430 Third Street 3. Farmington, Minnesota kith. 651.280.6800 -Fax 651.280.6899 .,, ' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Draft 2018 Budget Review DATE: July 10, 2017 INTRODUCTION Please see attached cover memo and related attachments. ATTACHMENTS: Type Description D Backup Material 2018 Budget Memo ❑ Backup Material General Fund Draft 2018 Budget ❑ Backup Material General Fund Draft 2018 Budget-Revenue Detail ❑ Backup Material General Fund Draft 2018 Budget-Expenditure Detail D Backup Material Debt Service Funds Draft 2018 Budget D Backup Material Special Revenue Funds Draft 2018 Budget ❑ Backup Material Capital Projects Funds Draft 2018 Budget D Backup Material Enterprise Funds Draft 2018 Budget i ,41i ARM*, City of Farmington ��+'_ 0 430 Third Street ' ''z Farmington, Minnesota `•:....___4.31 651.280.6800•Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Council and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Draft 2018 Budgets and Tax Levy DATE: July 10, 2017 INTRODUCTION: Adopting comprehensive, sound, balanced budgets supports the city council's priority of becoming a city of fiscal excellence. The timing set forth in Minnesota statutes requires the preliminary property tax levy be certified to the county on or before September 30. Once the preliminary tax levy is adopted, you may adopt the same or lower final property tax levy in December, but you may not increase it. This workshop provides you with your first opportunity to review the draft 2018 budgets. You will have another opportunity to review this information in a workshop setting before being asked to adopt the preliminary tax levy at your Tues., Sept. 5, 2017 council meeting. The full 2018 budget development calendar is as follows: Date Task Note May 16 Finance reviews budget development timeline, approach and process with Management management group Team Before May 18 David enters estimated human resource costs budget amounts Online May 18 Finance opens the 2018-2019 operating budgets,which include three years Online (i.e. 2014-2016)of actual activity and 2017 year-to-date posted activity May 22 Legislature adjourns–LGA amounts and levy limits, if any, may be known May 31 Deadline for 2018 and 2019 budget amounts to be entered Online June 1 Management team reviews initial budget June 12 Staff reviews updated 2030 Financial Plan with city council Council Workshop July 10 City council reviews initial budgets—General, Debt, Special Revenue, Capital Council Workshop Projects and Enterprise funds August 14 City council reviews updated draft budgets—General, Debt,Special Revenue, Council Workshop Capital Projects and Enterprise funds—before preliminary levy is adopted in September Mid-to-Late Aug Estimated fiscal disparities amount is published September 5 City council adopts preliminary levy City Council Mtg Before Sept 30 Finance submits preliminary 2018 levy to Dakota County October 9 City council reviews proposed 2018 rates and fees schedule Council Workshop November 13 City council reviews proposed final 2018—General, Debt, Special Revenue, Council Workshop Capital Projects and Enterprise funds budgets December 4 Truth-in-Taxation hearing City Council Mtg City council adopts final 2018 tax levy and General, Debt, Special Revenue, Capital Projects and Enterprise funds budgets Mid-December Finance submits final 2018 tax levy to Dakota County DISCUSSION: The city's needs, not wants, outstrip available financial resources. Taxpayers have limited resources and face similar budget challenges. Not addressing needs in a timely manner often results in higher costs. This requires the city to thoughtfully and intentionally prioritize its spending. The proposed budgets continue to provide police, fire, streets, parks and recreation, administrative services and scheduled debt service repayments. The proposed budgets do not fully fund the city's building maintenance, street maintenance, trail maintenance, or park improvement needs. Difficult choices have had to be made in preparing this draft for your initial review and consideration. Your packet includes proposed budgets for 2018 and 2019. You will only be asked to approve the 2018 budgets, but staff wanted to provide you with a snapshot of 2019. The majority of staff time thus far has been spent refining the 2018 budgets, especially the General Fund and Debt Service budgets. The 2019 budgets will require considerably more staff review. General Fund The following assumptions have been made for the 2018 General Fund budget. Remarks are generally for the more significant budget changes and are in the order the line items appear on the General Fund Budget Summary which is included as the first attachment for this agenda item. General Fund Revenues Overall, revenues are projected to increase$49,295 or 1.59% to $3,157,032. Licenses and permit revenues reflect a decrease in budgeted amounts due to the reduction in available lots for new construction. Intergovernmental revenues are projected to increase primarily due to an increase in local government aid (LGA) which was recently approved by the 2017 state legislature and signed by the Governor. Fines and forfeitures revenue has continued to decrease over the past several years. This downward trend has been reflected as a further decrease in the 2018 budget numbers. Investment income is budgeted to increase due to an increase in the General Fund's investment portfolio related to the strengthening of the city's General Fund fund balance and an increase in short-term investment rates. Transfers In represent reimbursement from the city's liquor operations and storm water, solid waste, sewer and water funds for administrative services and human resource costs paid for by the General Fund which benefit these funds. This reflects an increase related to increased compensation and benefits arrangements. General Fund Expenditures Overall, General Fund expenditures are budgeted to increase $499,644 or 4.09%. Human resource costs are budgeted at$8,563,786, a 5.32% increase when compared to 2017 budget amounts. This amount funds existing union contract obligations (all four union contracts expire December 2018) and estimated benefits arrangements, assumes currently vacant positions are filled and provides for one additional 'to be determined' (TBD) staff position. Several new staff positions have been requested. Similar to 2017, if the new position is approved, management group would work together to determine which staffing need is the highest priority. For this draft the TBD position is included in the administration budget. Non-human resource costs are budgeted at$4,139,348 or a 1.66% increase from 2017. This includes utilities, programming expenses, legal, information technology, equipment and supplies, training and subsistence, outside printing, postage, professional services, etc. Staff has worked hard to keep the increase in these costs low, especially in the information technology area. The IT staff is working to utilize internal staff (one position added in 2017) to manage more of the city's network services internally at less cost to the taxpayer. Department budgets for which their non-human resource budgets increased by more than 1.0% are detailed below. Administration — The administration budget increased $10,521 or 3.06%. This includes $19,000 for a community survey. The city and school coordinate schedules to conduct surveys in opposite years. The school is conducting their survey this year (odd year). You will hear a summary of their 2017 survey results during your joint city-school meeting later this month. The city survey will conduct its survey next year in the even number year. While the results are of interest to both governing bodies, the survey audiences and questions are different, so it makes more sense to stagger the survey years,then combine them. On a net basis the remainder of the administration's non-human resource budgets are lower than a year ago. Human Resources: The 2018 budget is $28,190 or 31.37% higher than the current year's budget. This includes $19,900 for amounts which the city has historically paid, but staff noted have not been included in city budgets. These items relate to the administration or provision of certain employee benefits, specifically, the Employee Assistance Program (EAP), Health Reimbursement Accounts (HRA's), ICMA Trust Fees, long-term disability insurance premiums. The 2018 amounts also provide funding for citywide safety training which is required by OSHA (Occupational Safety and Health Administration) and anticipated increased legal costs as all of the city's four union contracts will be renegotiated in 2018. Police — The 2018 budget for police increased $59,188 or 6.83%. Of this amount, the more significant changes are as follows: $24,000 relates to equipping officers as staffing changes within the department, $6,806 for the Dakota County Electronic Crimes Unit (ECU) was reclassified from fire to police budget, $5,000 for increased gun training (ammo and frequency), $2,000 for increased building maintenance (aging building), and $1,800 for a new maintenance agreement for the Insight Public Sector software maintenance agreement. Community Development—The 2018 budget increase of$5,090 or 3.90% provides funding to cover the payment processing costs associated with electronic payment for non-plan review permits. A corresponding increase in fee permit revenue has been budgeted to cover the cost of this convenience for customers. Parks and Recreation — The 2018 budget increase of$23,439 or 4.98% includes $5,000 to replace an old mower deck. The other mower deck is being replaced in 2017. The remainder of the increase relates to the pool. Each year you continue to review and decide how long to keep the city's pool open. The General Fund expenditures assume the pool remains open and includes $15,000 in replacement of the bath house windows, a new concrete sidewalk and entrance area, and increased funding for ongoing maintenance as the facility ages. The 2019 budget includes $45,000 to replace the bathhouse roof. If the pool were to remain open through 2019, the city's subsidy is budgeted as follows: 2017-$76,139; 2018-$97,397 and 2019-$105,463. Transfers out primarily represent the annual funding of the various capital improvement plans. The transfers in and out are detailed in the attached Operating Transfers worksheet. Fiscal Disparities This is a metro wide program that is used to balance the development of commercial and industrial growth throughout the region. It is a complex calculation that is completed by the city of Anoka on behalf of the metro cities. The fiscal disparities amounts are published in late August. If the actual amount is higher than the budgeted amount (currently the same as 2017), then staff recommends that amount be transferred into the building maintenance fund to address the city's deferred building maintenance needs. If the amount is less than the amount included in the draft 2018 budget, staff will need to review the situation and make a recommendation to city council at that time. Debt Levy The debt levy represents the amount of tax levy needed to meet the city's 2018 debt repayment obligations. Use of Fund Balance to Lower Debt Levy Council has indicated a preference for using a portion of the General Fund fund balance to lower the impact of the 2018 increase on taxpayers. A provision for$150,000 was set-aside at the end of 2016 for this purpose. Net Tax Levy The proposed net tax levy for 2018 is $10,644,009 or a 6.47% increase when compared to 2017. The proposed General Fund budget and net tax levy are as follows: 2018 2017 Proposed Budget Budget Change General Fund Expenditures $12,203,490 $12,703,134 4.09% Less: General Fund Revenues 3,107,737 3,157,032 1.59% Fiscal Disparities 2.136.834 2.115.466 (1.00)% General Fund Levy 6,958,919 7,430,636 Debt Levy 3,037,903 3,363,373 10.71% Less: Use of Gen'l Fund Fund Balance Q 150.000 N/A Proposed Farmington Net Tax Levy $9.996.822 $10.644.009 6.47% Remaining Budgets In addition to the General Fund and Debt Service Funds budgets, the Special Revenue Funds, Capital Projects Funds and Enterprise Funds are included in your packet. The following comments highlight more notable items. Comments do not address routine operations. Special Revenue Funds EDA — The 2018 budget does not provide any additional funding for the EDA. This fund currently has cash available for programming. So, 2018 resources have been directed to other areas. Park Improvement— Historically, the Park Improvement Fund has been used to fund the initial purchase of park furnishings and playground replacements. Routine maintenance and larger maintenance items have been funded from within the General Fund budget. As the Park Improvement CIP is developed staff is recommending a change. Routine maintenance, generally less than $5,000, will continue to be funded from within the General Fund. Larger maintenance items, generally$5,000 or more,will be budgeted within the Park Improvement Fund. The 2018 and 2019 budgets provide for $20,000 in tax levy and $75,000 of liquor store operation profits to be deposited into the Park Improvement Fund. This is not enough to make the Park Improvement Fund self- sustaining, but it is a solid start to providing a couple of ongoing funding sources for park improvements and larger maintenance items. Capital Project Funds Cable Communications — Negotiations with Charter have stalled. The 2018 budget assumes the negotiations will need to move to the FCC formal franchise process which will require increased legal costs and also provides for the increase from part-time to full-time of a cable commission staff person. Road and Bridge Fund —The 2018 operating transfers is for debt service for the related bonds. Fire Capital — The transfers into the Fire Capital projects fund ($150,000) are being made as part of the Fire capital improvement plan (CIP) and will be used to purchase a new fire engine in 2019. Storm Water Trunk—The transfers in represent the annual repayment of principal and interest on interfund loans. The city utilized interfund loans because in certain situations it was less costly and provided more flexibility than bond re-financing. Recreation Capital Proiects Fund —Accounts for the capital improvement funds for the Rambling River Center and the ice arena. The 2018 budget anticipates continued fundraising for the senior center of approximately $16,500 in 2018 for capital improvements as prioritized by the Rambling River Center Advisory Board. The ice arena budget includes the continuing planned annual donation by Farmington Youth Hockey of$5,000 and the transfer in of$20,000 for ice arena operations for capital improvements. General Capital Equipment -- The 2018 budget provides for police ($18,100) and fire ($79,500) equipment and police vehicle ($110,000) replacements per the corresponding CIP's included in the city's 2030 Financial Plan. The underlying fire equipment CIP budget relies on the receipt of$8,000 in donations from Fire Relief to assist with the fire equipment purchases. Maintenance Fund —This funds accounts for funds related to maintenance projects. The 2018 budgets provide the following in accordance with their CIP's: seal coating ($460,000), street maintenance ($300,000 in planning for TBD street project to occur in 2019), trail maintenance ($22,750), township road maintenance ($3,000), emerald ash borer treatments ($18,000). MSA 195th street construction reimbursements are initially recorded here. They will be subsequently transferred to the Storm Water Trunk Fund to pay off the interfund loan for this project. Any remaining and future MSA construction reimbursements related to the 195th street project will be captured in the Maintenance Fund and used for future street projects. The next large-scale project(exact location TBD) is planned for 2019. Finally, approximately $37,000 is being transferred into the building maintenance account. This is far less than the building study indicated the city needs for building maintenance. The current draft also includes several building maintenance needs for the police and fire department buildings. These are placeholders for discussion. The building study will be used to help prioritize the projects for which building maintenance funds are used and the next version of the budget updated accordingly. Funding and prioritizing building maintenance needs will be an ongoing challenge for the city for the next 10 years. Enterprise Funds Liquor Operations—The liquor operations budgets provide for the annual transfer to reimburse the General Fund for administrative services (payroll, finance, IT, communications, administration, etc.) and a transfer of$75,000 of liquor store profits to the Park Improvement Fund to help fund a portion of the city's park improvement needs. Sewer Fund — The 2018 provides for a typical year of operations. As mentioned during the first quarter 2017 financial review the Metropolitan Council Environmental Services(MCES)fee increases have outpaced the city's fees increases. The draft 2018 budget assumes the current fee structure is in effect for 2018 which would result in a projected $592,000 deficit. Sewer rates will need to be re-visited this fall when you adopt the fees for 2018 as the current fee structure is not adequate. Solid Waste— For 2018 the notable expenditures include approximately $100,000 to replace a hook truck and approximately $260,000 to replace a rapid rail. The replacement of these items has been planned for in this fund. No borrowing will be needed. Sample pictures of both trucks are included on the following page. i 4 Sample picture of a hook truck (excluding the large dumpster). The city's oldest hook truck is a 2000 (i.e. 17 years old). { F r - ... - 1°A r. iI '0 Sample picture of a rapid rail truck. The city's oldest rapid rail is from 2005 (i.e. 12 years old). i14[pir L • _ , rti Storm Water Fund — The 2018 provides for a planned rate increase, effective 1/1/18, in accordance with the long-term storm water financial plan and for the purchase of a new street sweeper at an estimated cost of $160,000 to replace the city's current 1999 street sweeper. david Water Fund —The 2018 budget provides for the purchase of a new plow truck at an estimated cost of$215,000. The city's dump trucks are used year round, including for snow removal (with plow) and to support the water, storm and sewer fund operations. The city needs to replace several trucks. The city's vehicle CIP has been updated to reflect the following purchase replacement plan for dump/plow trucks: water fund (2018), sewer (2019), storm (2020), and general fund (2021). Funding Gaps Some areas where funding gaps remain (not a complete list) in 2018 and will continue to be challenges into the future: • Additional staffing needs • Building maintenance funding • Compensated absences funding • Emerald Ash Borer funding • Park improvement funding • Street and trail maintenance funding BUDGET IMPACT: The budget impact is summarized within the content of this memo. ACTION REQUESTED: • Review, discuss, ask questions about and provide direction to staff on the proposed 2018 budgets. City of Farmington Budget and Tax Levy 2017 Budget,2018 Proposed and 2019 Proposed Company 2017 2018 Budget% 2019 Budget Budget Proposed Change Proposed Change% Non-Property Tax Revenues Licenses and Permits 397,615 366,245 (7.89)% 363,645 (0.71)% Intergovernmental Revenue 847,432 886,636 4.63% 886,636 0.00% Charge for Service 601,950 596,000 (0.99)% 599,000 0.50% Fines and Forfeitures 40,000 35,000 (12.50)% 30,000 (14.29)% Investment Income 23,005 31,000 34.75% 31,000 0.00% Miscellaneous 47,385 45,775 (3.40)% 45,775 0.00% Transfers In 1,150,350 1,196,376 4.00% 1,244,256 4.00% Total Revenues 3,107,737 3,157,032 1.59% 3,200,312 1.37% Expenditures Administration 726,999 883,950 21.59% 875,088 (1.00)% Human Resource 294,176 330,831 12.46% 360,486 8.96% Finance and Risk Mgmt 740,102 732,495 (1.03)% 769,981 5.12% Police 4,330,234 4,451,333 2.80% 4,586,651 3.04% Fire 1,145,404 1,188,352 3.75% 1,220,513 2.71% Community Development 725,021 806,083 11.18% 842,124 4.47% Engineering 685,908 705,474 2.85% 734,487 4.11% Municipal Services 1,278,532 1,315,049 2.86% 1,337,676 1.72% Parks and Recreation 1,324,772 1,363,360 2.91% 1,523,732 11.76% Transfers Out 952,342 926,207 (2.74)% 1,064,775 14.96% Total Expenditures 12,203,490 12,703,134 4.09% 13,315,513 4.82% Revenues Over(Under)Expenditures (9,095,753) (9,546,102) 4.95% (10,115,201) 5.96% Fiscal Disparities 2,136,834 2,115,466 (1.00)% 2,094,311 (1.00)% General Fund Levy 6,958,919 7,430,636 6.78% 8,020,890 7.94% Debt Levy Bonds 2,738,903 3,058,373 11.66% 3,046,439 (0.39)% 2005C Loan Repay-Storm Water Tr Adv 166,000 166,000 0.00% 166,000 0.00% 2010D Loan Repay-Storm Water Tr Adv 133,000 139,000 4.51% 240,000 72.66% Total Debt Levy 3,037,903 3,363,373 10.71% 3,452,439 2.65% Use of Fund Balance to Lower Debt Levy 0 (150,000) 0 (100.00)% Net Debt Levy 3,037,903 3,213,373 5.78% 3,452,439 7.44% Farmington Net Tax Levy 9,996,822 10,644,009 6.47% 11,473,329 7.79% Location: Documents\FARMINGTON\Budget 2018-2019\1 General Fund Budget Summary Page 2017 Base 7/5/2017 8:34:54 AM General Fund Detailed Non-Property Tax Revenue Summary 2016 Budget,2017 Budget, 2018 Proposed and 2019 Proposed Object 2016 2017 2018 2019 Account Budget Budget Proposed Proposed LIQUOR LICENSES 31,000 29,600 40,700 40,700 BEER&WINE LICENSES 2,200 2,200 1,750 1,750 CLUB LICENSES 300 500 500 500 ARCADE LICENSE 655 540 0 0 MASSAGE LICENSE 100 100 50 50 GAMBLING LICENSE/PERMIT 200 200 200 200 OTHER LICENSE&PERMIT 1,900 1,200 1,500 1,500 ANIMAL LICENSES 5,000 4,000 4,000 1,400 Licenses 41,355 38,340 48,700 46,100 BUILDING PERMITS 265,298 301,075 255,835 255,835 REINSPECTION FEES 600 600 800 800 PLUMBING&HEATING PERMITS 32,000 30,000 30,000 30,000 SEWER PERMITS 5,000 5,000 5,000 5,000 ELECTRIC PERMITS 12,000 12,000 14,000 14,000 ISTS PERMITS 350 350 250 250 COUNTY SEPTIC FEE UTILITY PERMITS 5,500 5,500 6,130 6,130 SIGN PERMITS 500 500 570 570 BURNING PERMITS 1,000 1,000 1,710 1,710 OTHER PERMITS 4,100 3,250 3,250 3,250 Permits 326,348 359,275 317,545 317,545 Licenses and Permits 367,703 397,615 r 366,2454 ; .363,645 FEDERAL GRANT 0 0 LOCAL GOVERNMENT AID 284,884 287,432 313,640 313,640 MSA MAINTENANCE 190,000 220,000 215,000 215,000 POLICE AID 180,000 180,000 190,400 190,400 POST TRAINING 31,000 17,000 15,371 15,371 FIRE AID 110,000 127,000 134,461 134,461 STATE GRANT 2,000 0 MARKET VALUE CREDIT 0 0 COUNTY MISCELLANEOUS 5,250 16,000 17,764 17,764 OTHER MISCELLANEOUS 0 0 intergovernmental 803,134 847,432 ' 886136 ' ,886,636 CUSTOMER SERVICES NONTAXABLE 0 0 350 350 ZONING&SUBDIVISION FEES 0 0 1,250 1,250 ADMINISTRATION FEES-PROJECTS 0 0 450 450 FIRE CHARGES (215,000) (212,000) (228,000) (231,000) POLICE SERVICE CHARGES 75,000 75,000 75,000 75,000 EROSION&SEDIMENT CONTROL 12,000 12,000 12,000 12,000 G.I.S.FEES 0 0 RECREATION FEES-GENERAL 96,000 93,000 93,000 93,000 POOL ADMISSIONS 37,000 37,000 35,000 35,000 SWIM LESSON FEES 13,000 11,000 10,000 10,000 CONCESSIONS 11,000 11,000 11,000 11,000 RECREATION FEES-SENIOR CTR 18,000 19,000 18,000 18,000 MEMBERSHIP FEES-SENIOR CTR 12,000 9,000 9,000 9,000 MOBILE MEALS-SENIOR CTR ADVERTISING 500 750 750 750 Location: Documents\FARMINGTON\Budget 2018-2019\1.1 Gen'I Fund Revenue Summary 2017 Base Page 1 of 2 General Fund Detailed Non-Property Tax Revenue Summary 2016 Budget,2017 Budget, 2018 Proposed and 2019 Proposed Object 2016 2017 2018 2019 Account Budget Budget Proposed Proposed LESSONS ADVERTISING 2,200 2,200 2,200 2,200 FRANCHISE FEE 100,000 120,000 100,000 100,000 Charges For Services 591,700 601,950 596,000; .' 599,000 COURT FINES 65,000 40,000 35,000 30,000 Fines 8:Forfeitures 65,000 40,000; 35,000 30,000 INTEREST ON INVESTMENTS 18,462 23,005 31,000 31,000 GAIN/LOSS INVEST MKT VALUE Investment Income 18,462- 23,005'.. 31,000 31,900' MISCELLANEOUS REVENUE 15,000 5,000 5,000 5,000 CASH OVER&SHORT RENTAL INCOME-RRC 20,000 21,000 22,000 22,000 RENTAL INCOME-POOL 2,000 2,200 2,000 2,000 RENTAL INCOME 19,685 19,185 16,775 16,775 DONATIONS 0 0 Misc Revenue 56,685 ' 47,385'.; , 45,775, 45,775' OPERATING TRANSFERS 1,148,371 1,150,350 1,196,376 1,244,256 Transfers In 1,148,371 1,150,350'.... . 1,196,376 .' 1,244,256 Total Revenues $3,051,055 $3,107,737 :$3,157,032 - $3,200,3112 Location: Documents\FARMINGTON\Budget 2018-2019\1.1 Gen'I Fund Revenue Summary 2017 Base Page 2 of 2 General Fund Expenditure Detail Summary 2016 Budget,2017 Budget 2018 Proposed and 2019 Proposed Company 2016 2017 2018 2019 Budget Budget Proposed Proposed Expenditures Administration Legislative(1005) 86,906 90,121 113,779 96,106 Historical Preservation(1006) 3,855 0 Administration(1010) 376,379 295,408 417,793 422,856 Elections(1013) 57,548 34,370 38,668 29,548 Communications(1014) 102,105 109,072 109,341 114,995 City Hall(1015) 195,321 198,028 204,369 211,583 Administration 822,114 726,999 883,950 875,088; Human Resources 279,035 294,176 330,831 360,486 Human Resource(1011) 279,035 294,176 330,831 360,486 Human Resources 279,035 294,176 330,831 360,486: Finance and Risk Management Finance(1021) 491,973 563,802 566,015 600,171 Risk Management(1022) 190,000 176,300 166,480 169,810 Finance and Risk Management 681,973 740,102 732,495 769,981 Police Police Administration(1050) 840,955 823,992 850,566 894,030 Patrol Services(1051) 2,679,435 2,680,419 2,750,258 2,811,677 Investigations(1052) 662,472 820,923 843,859 874,294 Emergency Management(1054) 4,900 4,900 6,650 6,650 Police 4,187,762 4,330,234 4,451,333 ' 4,586,651 Fire Fire(1060) 1,140,007 1,145,404 1,188,352 1,220,513 Rescue(1061) 0 0 Fire 1,140,007 ` 1,145,404 1,188,352 1,220,513 Community Development 604,498 725,021 806,083 842,124 Planning(1030) 347,774 420,914 438,231 465,676 Building Inspection(1031) 256,724 304,107 367,852 376,448 Community Development 604,498 725,021 806,083 842,124 Engineering Engineering(1070) 531,112 543,757 568,573 594,210 Natural Resources(1076) 125,576 142,151 136,901 140,277 Engineering 1 656,688 685,908 705,474 734,487 Municipal Services Streets(1072) 1,018,604 1,047,993 1,085,798 1,112,261 Snow Removal(1073) 226,895 230,539 229,251 225,415 Municipal Services 1,245,499 1,278,532 1,315,049 1,337,676 Parks and Recreation Park Maintenance(1090) 608,700 631,213 653,873 769,608 Rambling River Center(1093) 149,166 171,358 177,225 191,828 Park&Rec Admin(1094) 262,158 271,040 264,004 267,522 Recreation Programs(1095) 113,407 113,822 112,861 113,311 Swimming Pool(1097) 135,232 137,339 155,397 181,463 Parks and Recreation 1,268,663 1,324,772 1,363,360 1,523,732` Perm Levy Adj(2015&2016)and 1/3 Delq Exp(2016) 5,379 0 Transfers Out 906,607.00 952,342.00 926,207.00 1,064,775.00 Transfers Out 906,607.00 '.952,342.00 926,207.00 1,064,775.00 Total Expenditures 11,798,225 12,203,490 12,703,134 13,315,513 7/5/2017 9:25:35 AM Page 1 of 1 Debt Service Funds Summary 2016 Actual,2017 Budget, 2018 Proposed and 2019 Proposed Company Actual Budget Proposed Proposed 2016 2017 2018 2019 Revenues Property Taxes(i.e.Debt Levy) 2,752,122 3,037,903 3,363,373 3,452,439 Special Assessments 454,065 436,440 418,235 403,781 Deferred Assessments(VRC) 23,545 0 MSA Construction 200,000 0 Interest on Investments 41,061 4,160 8,500 8,500 Total Revenues 3,470,793 3,478,503 3,790,108 3,864,720 Expenditures Principal Repayment 4,411,533 16,511,459 2,965,000 3,269,000 Interest on Debt 950,036 720,756 453,978 385,514 Debt-Fiscal Charges 144,163 46,905 28,395 90,395 Total Expenditures 5,505,732 17,279,120 3,447,373 3,744,909 Other Financing Sources Bond Proceeds 9,620,000 0 2,460,000 Transfers In 11,799,261 12,607,167 304,552 168,823 Transfers Out (9,991,812) (10,590,850) (311,900) (2,857,171) Total Transfers 11,427,449 2,016,317 (7,348) (228,348) Change in Fund Balance 9,392,511 (11,784,300) 335,387 (108,537) 7/5/2017 9:36:45 AM Page 1 of 1 Special Revenue Funds Budget Summary 2016 Actual,2017 Budget, 2018 Proposed and 2019 Proposed Company 2016 2017 2018 2019 Actual Budget Proposed Proposed Revenues EDA(2000) 45,014 2,374 3,100 3,100 TIF-City Center(2050) 56,049 0 TIF-Trident(2054) Police Donations&Forfeitures(2100) 7,899 5,082 5,100 5,100 Park Improvement Fund(2300) 127,771 9,000 10,487 3,400 Ice Arena(2500) 330,126 333,786 343,000 342,000 Total Revenues 566,860 350,242 361,687 353,600 Expenditures EDA(2000) 69,174 45,255 51,407 51,690 TIF-City Center(2050) 114,536 0 TIF-Trident(2054) 827 2,850 2,850 Police Donations&Forfeitures(2100) 5,763 6,500 6,500 6,500 Park Improvement Fund(2300) 76,985 150,000 74,500 274,500 Ice Arena(2500) 316,995 313,952 319,421 329,624 Total Expenditures 584,279 515,707 454,678 665,164 Transfers Transfers In 95,013 80,000 97,850 97,850 Transfers Out (60,000) 0 (22,850) (12,850) Total Transfers 35,013 80,000 75,000 85,000 Change in Fund Balance 17,593 (85,465) (17,991) (226,564) 7/5/2017 9:40:21 AM Page 1 of 1 Capital Projects Funds Summary 2016 Actual,2017 Budget, 2018 Proposed and 2019 Proposed Company 2016 2017 2018 2019 Actual Budget Proposed Proposed Revenues Sanitary Sewer Trunk(3900) 79,981 2,981 3,700 3,700 Cable Communications Fund(4000) 183,871 174,347 176,000 176,000 Road and Bridge/Street Reconstruction Fund(4100) 156,712 9,465 9,179 8,848 Fire Capital Projects Fund(4300) 59,426 1,293 2,500 2,500 Storm Water Trunk(4400) 155,768 31,173 8,904 8,903 RRC&Youth Hockey Cap Proj Donations(Rec Cap Proj Fund-4500) 34,942 17,012 21,900 21,900 Private Capital Projects(4600) 26,538 22,892 23,000 23,000 Permanent Imp Revolving Fund(4900) 15,988 1,002 1,300 1,300 Gen'I Cap Equip Fund(5600) 16,132 441 9,500 1,500 Maintenance Fund(5700) 476,614 560,782 355,600 15,600 Total Revenues 1,205,973 821,388 611,583 263,251 Expenditures Sanitary Sewer Trunk 64,751 0 Cable Communications Fund 82,487 81,000, 140,000 115,000 Road and Bridge/Street Reconstruction Fund(4100) 196 0 0 Fire Capital Projects Fund(4300) 256,749 0 870,000 Storm Water Trunk Fund 163 0 RRC&Youth Hockey Cap Proj Donations(Rec Cap Proj Fund-4500) 178,530 14,250 11,600 11,600 Private Capital Projects 22,097 20,000 20,000 20,000 Permanent Imp Revolving Fund 366 0 Gen'l Cap Equip Fund(5600) 139,368 157,546 207,600 251,665 Maintenance Fund 1,972,255 719,179 948,750 3,556,418 Total Expenditures 2,716,961 991,975 1,327,950 4,824,683 Transfers Transfers In 1,334,636 1,630,170 1,528,877 4,444,653 Transfers Out (1,501,000) (2,642,615) (520,000) Total Transfers (166,364) (1,012,445) 1,008,877 4,444,653 Change in Fund Balance (1,677,351) (1,183,032) 292,510 (116,779) 7/5/2017 9:42:52 AM Page 1 of 1 Enterprise Funds Budget Summary 2016 Actual,2017 Budget, 2018 Proposed and 2019 Proposed Company 2016 2017 2018 2019 Actual Budget Proposed Proposed Revenues Liquor Stores,Net of Cost of Goods Sold(6100:6115) 1,216,009 1,172,471 1,177,848 1,181,760 Sewer Operations(6200:6205) 2,069,783 2,060,012 2,070,357 2,332,605 Solid Waste(6300:6302) 2,102,466 1,986,203 2,163,362 2,185,062 Storm Water(6400:6405) 654,666 650,003 744,787 748,459 Water(6500:6508) 1,704,640 1,813,099 1,527,475 1,086,440 Streetlights(6600:6602) 226,464 220,838 225,300 225,300 Total Revenues 7,974,028 7,902,626 7,909,129 7,759,626 Expenditures Liquor Stores 911,075 962,953 965,828 965,415 Sewer Operations 2,051,152 2,231,750 2,332,889 2,656,820 Solid Waste 1,775,162 1,905,011 2,387,984 2,083,949 Storm Water 534,982 690,995 852,487 673,500 Water 1,359,211 1,506,024 1,775,587 1,217,914 Streetlights 288,925 266,200 209,200 216,500 Total Expenditures 6,920,507 7,562,933 8,523,975 7,814,098 Transfers Transfers In 0 63,849 66,846 69,520 Transfers Out (1,428,106) (1,384,861) (1,468,884) (2,119,438) Total Transfers (1,428,106) (1,321,012) (1,402,038) (2,049,918) Change in Fund Balance (374,585) (981,319) (2,016,884) (2,104,390) 7/5/2017 10:09:18 AM Page 1 of 1 io��AR.Mi� City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 .,,,,,10 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: City Council Roundtable DATE: July 10, 2017 INTRODUCTION This is an opportunity for city councilmembers to ask questions or bring up topics not on the agenda. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Ask any questions you may have or bring up topics not on the agenda.