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HomeMy WebLinkAbout02.07.05 Council Minutes COUNCIL MINUTES PRE-MEETING February 7, 2005 1. CALL TO ORDER The pre-meeting was called to order by Acting Mayor Fogarty at 6:30 p.m. Members Present: Members Absent: Also Present: Fogarty, McKnight, Pritzlaff, Wilson Soderberg Joel Jamnik, City Attorney; David Urbia, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by McKnight, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS Mr. Doug Bonar, 18120 Echo Drive, served on the Spruce Street Task Force and asked for an update on what can be expected within the next six months at the corner of Denmark and Hwy 50. City Administrator Urbia discussed the assessments for that area. The preliminary plat was approved by the Council, and staff is waiting to hear from the developer regarding the final plat. City Engineer Mann stated bids will be received later this spring. The FEMA review will have to be completed before bids are received. Construction of the bridge would take three months. Staffis expecting things to move forward this spring or summer. Community Development Director Carroll stated there is a time period in which they need to come forward with a final plat, possibly a year. He is receiving calls from parties with whom the developer has discussed the development. There is no timeline for the grant money to be used. The Council took a break to view the new fire truck. 4. COUNCIL REVIEW OF AGENDA City Administrator Urbia informed Council of the supplemental items. Councilmember Pritzlaff asked about the use of eminent domain on Ash Street. Staff has not reached an agreement with some of the residents. The easements are needed for the project to happen. Staffwill continue negotiations as long as possible before using eminent domain. Council Minutes (Pre-Meeting) February 7,2005 Page 2 Regarding item 7g) Reapportionment of Levied Assessment, City Attorney Jamnik suggested deleting Council option 2. 5. STAFF COMMENTS 6. ADJOURN MOTION by McKnight, second by Pritzlaffto adjourn at 6:59 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~fr7J~ Cynthia Muller Executive Assistant COUNCIL MINUTES REGULAR February 7, 2005 1. CALL TO ORDER The meeting was called to order by Acting Mayor Fogarty at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Acting Mayor Fogarty led the audience and CoUncil in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Fogarty, McKnight, Pritzlaff, Wilson Soderberg Joel Jamnik, City Attorney; David Urbia, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Jeff Tilden, Julianne Almquist, Marlo Dahl, John Kapustka, Jared Huizenga, Krista Flemming 4. APPROVE AGENDA City Administrator Urbia added item lIb) Adopt Resolution - Approve Plans and Specifications/Authorize Advertisement for Bids - Ash Street Reconstruction and Utility Improvement Project, item 7p) Rescind Previous Council Motion, and item 12b) City of Farmington Legislative Priorities. MOTION by McKnight, second by Pritzlaffto approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA Councilmember Wilson commented on item 7d) Adopt Resolution - Legislative Recommendation - Police Department. He thanked Police Chief Siebenaler for preparing this information. Mr. Jeff Tilden along with other residents have discussed wanting a 25 mph residential speed limit. Councilmember Wilson agreed with this and hoped the legislature would move forward with this request. Councilmember Fogarty pulled item 7n) Request for Extension of Time for Recording of Final Plat Riverbend for discussion. Council Minutes (Regular) February 7,2005 Page 2 MOTION by Wilson, second by McKnight to approve the Consent Agenda as follows: a) Approved Council Minutes (1/18/05 Regular) (1/19/05 Special) b) Received Information Capital Outlay - Parks and Recreation c) Acknowledged Resignation Police Department - Human Resources d) Adopted RESOLUTION R6-05 Legislative Recommendation - Police Department e) Adopted RESOLUTION R7-05 Approving Gambling Event Permit- Administration f) Approved School and Conference - Fire Department g) Adopted RESOLUTION R8-05 Approving Reapportionment of Levied Assessment - Charleswood Development - City Attorney h) Adopted RESOLUTION R9-05 Accepting Donation Rambling River Center- Parks and Recreation i) Acknowledged Resignation Public Works - Human Resources j) Received Information Capital Outlay - IT k) Received Information Capital Outlay - Public Works I) Adopted RESOLUTION R10-05 Approving Joint Powers Agreement with Burnsville/Contracted Street Services - Engineering m) Adopted RESOLUTION Rll-05 Authorizing Use of Eminent Domain Ash Street Project - Engineering 0) Approved Bills p) Rescinded Previous Council Motion - Administration APIF, MOTION CARRIED. n) Request for Extension of Time for Recording of Final Plat Riverbend - Community Development Councilmember Fogarty noted Newland Communities had six months to register a final plat with the County and they are asking for a one year extension. She suggested a six-month extension as it would be in the same building year and felt a one-year extension would put it on the back burner. Community Development Director Carroll stated Newland Communities does intend to proceed as expeditiously as possible once the legal issues are resolved. Mr. Jim Seed spoke with staff about the complexities involved. There are two separate litigation matters pending that are separate, but related. It is possible they would be resolved in six months. The one-year extension was to avoid having to ask for an extension twice if needed. Ms. Krista Fleming, Newland Communities, stated they have been working to get the final plat completed within six months. Due to posting of sureties and payments needed, no one was in the position to be committed to millions of dollars. They requested a one-year extension in case things were not resolved within six months. Councilmember Pritzlaff suggested giving a six -month extension and if needed, have the developer request another six months to keep the project moving. Council Minutes (Regular) February 7,2005 Page 3 Councilmember Wilson agreed. Ms. Fleming stated Newland Communities would also agree to that. MOTION by Pritzlaff, second by McKnight to approve a six-month extension. APIF, MOTION CARRIED. s. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) 20Sth Street East Extension Feasibility Report - Engineering In September the Council authorized the preparation of the feasibility report for the extension of208th Street to Hwy 3. This will be designated as a City street. There has also been some interest in developing the area. The project would occur with the development. Staffwill determine how the costs would be allocated to the potentially developed properties. The estimated project cost for the extension of208th Street with the bridges over the railroad and the Vermillion River is $5,482,000. There is also $450,000 for watermain extension for a grand totalof$5,932,000. The project will begin by the Middle Schools. This feasibility will be helpful for the EQB to understand the alignment of 208th Street. Staff anticipates the line to go on the south side of the roadway alignment. A permit would be needed for a connection to Hwy 3. The bridge to the north of this intersection was designed to allow for a southbound right turn lane. Staff has discussed signalization with MNDot. A copy of the feasibility report will be sent to MNDot. Staffwill work closely with the school district on design details. The school was aware of this alignment when the Middle School was built. The school also has a copy of the Council packet containing this information. The issue with the crossing at Dallas Avenue will also be included in the plans. MOTION by Pritzlaff, second by Wilson accepting the feasibility report for the 208th Street East Extension Project. APIF, MOTION CARRIED. b) Adopt Resolution - Approve Plans and Specifications/Authorize Advertisement for Bids - Ash Street Reconstruction and Utility Improvement Project - Engineering Phase 1 of the project is substantially complete. Plans for phase 2 are ready to go out for bid March 4, with award of the project on March 7. The project would begin the first week of April. Staff would like to have paving completed before the fair. Comments from Dakota County are being addressed. The agreement between the City and County will be brought to Council prior to March 7. As the turn lanes will be on the township side of the road, the County will be taking care of those improvements. The County is negotiating with the fairgrounds to obtain right-of-way for the turn lanes. The street will have three lanes, one each way Council Minutes (Regular) February 7,2005 Page 4 with a middle left turn lane. There will be a sidewalk on the north side of Ash Street. MOTION by McKnight, second by Wilson adopting RESOLUTION R12-05 approving the plans and specifications and authorizing the advertisement for bids for the Ash Street Reconstruction and Utility Improvements Project. APIF, MOTION CARRIED. 12. NEW BUSINESS a) Adopt Resolution - 2005 Sealcoat Feasibility Project - Engineering The sealcoat project was established in 1994 and is implemented in a seven-year cycle. Streets in Charleswood 4th and 5th Additions, Middle Creek 1 st Addition, Middle Creek 3rd Addition, Autumn Glen 3rd Addition and Municipal Drive are to be seal coated for the first time this year. Also included in the project are streets in Dakota County Estates 9th Addition, Nelsen Hills Farm 3rd Addition, Akin Park Estates 1 st through 4th Addition, Limerock Ridge, Prairie Creek 3rd Addition, 2nd Street between Elm Street and Spruce Street, 3rd Street between SEruce Street and Walnut Street, 4th Street between Elm Street and Walnut Street, 5 Street between Elm Street and half a block north of Spruce Street, 6th Street between Elm Street and half a block north of Spruce Street, 7th Street between Elm Street and half a block north of Spruce Street, Oak Street between 4th Street and Hwy 3, Spruce Street between 2nd Street and 4th Street, the alley south of the post office, the alley south of the library and the alley north of the VFW are scheduled to be seal coated this year. This project is part of a Joint Powers Agreement with several cities, where the City of Burnsville is the administrator of the agreement. The assessment policy indicates a 50/50 cost sharing split between the City and benefiting properties. The estimated assessment amount is $75.45 per residential equivalent unit. All property owners will be notified of the project and there will be a neighborhood meeting prior to the public hearing. Streets that have deteriorated to the point where seal coating would not be beneficial are taken out ofthe project. MOTION by Pritzlaff, second by McKnight adopting RESOLUTION R13-05 accepting the feasibility report, scheduling the public hearing for March 7, 2005 and authorizing the preparation of plans. APIF, MOTION CARRIED. b) City of Farmington Legislative Priorities - Administration At a recent workshop Council discussed adopting official City legislative priorities. Councilmembers Wilson and McKnight provided input. City Administrator Urbia summed up Council's comments into three major issues: Local Authority - meaning no new unfunded mandates, no levy limits, street utility authority, speed limit authority. Transportation Funding - increased funding to address statewide needs and a change in funding formulas to address inequities in Dakota County and Farmington. State/Local Intergovernmental Relationship - state aid, state sales tax, fair and stable formulas to assess cities in predictable budgeting. Council Minutes (Regular) February 7,2005 Page 5 Council agreed with these priorities. MOTION by Wilson, second by Pritzlaff, adopting the legislative priorities including RESOLUTION R14-05 supporting the street authority legislation. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Pritzlaff: Regarding his opinion on the school referendum, he wanted to clarify some points. He appreciated the calls from residents on this issue. He discovered there are more residents that want the school and the improvements. He was always in favor of the improvements. He was relaying some information he received from phone calls on the location. He addressed the school board and received more information. He wants to do what is best for the community and the residents. He will support the referendum. He also attended the LMC Newly Elected Officials Conference and received some good information. Councilmember Wilson: He also enjoyed the LMC Conference. He thanked Parks and Recreation Director Distad and everyone who worked on the Community Center Task Force. It was a very good presentation. He takes voting very seriously and encouraged residents to vote on the school referendum. Councilmember McKnight: Requested staff to discuss the education process for the three new Councilmembers on the next budget cycle so they are ready to go in June or July. City Administrator Urbia: Coffee with the Council will be held February 17, 2005 at 7:30 a.m. at the Eagle's Club. Councilmembers Fogarty and Pritzlaff are next on the rotation. A topic has not been determined. The quarterly joint Council/School Board meeting will be held on March 1,2005 at 5:30 p.m. at the Middle School East in the Multipurpose Room. Dakota Electric will be holding their Partners in Progress meeting on March 9, 2005 at 4:30 p.m. at Royal Cliff, Eagan. Community Development Director Carroll: The GRE powerline issue has not been resolved. Anyone interested in participating in the process will have two more opportunities. A meeting will be held February 8, 2005 at 9 a.m. at the Centennial Building in St. PauL Notice was sent to 80 people owning property within 350 ft. on either side of the proposed line through the downtown area. A second meeting will be held February 17, 2005 at 9 a.m. at the MPCA office. Staff expects a final decision will be made at this meeting. One route is north of the downtown through undeveloped property north of the middle schools. The other route would go through portions of the downtown area. Staff is proposing the northern route. Councilmember Pritzlaff will be attending both meetings. The school district provided a letter to the EQB prior to the January meetings. The letters possibly went into the record rather than into the meeting packet. The school district also opposes the route through downtown. Council Minutes (Regular) February 7,2005 Page 6 Parks and Recreation Director Distad: The second draft of the park master plan has been completed and will come before the Parks and Recreation Commission on February 16, 2005. The public is invited to attend. Staffhas notified residents living around the parks who have received previous mailings. A Steering Committee meeting will be held March 1,2005. Councilmember Fogarty: Thanked Parks and Recreation Distad for the great presentations on the Community Center. The information is on the web site. For the school election, voting places are as follows: if you normally go to Meadowview or Akin Elementary you should go to Akin Elementary, if you normally go to North Trail or Valley Christian Church go to North Trail, and the third location is the District Instructional Service Center gym. She received a letter from the Vermillion River Planning Board and she has been accepted to their Planning Commission. She attended the transportation meeting and received some good information. 14. ADJOURN MOTION by McKnight, second by Pritzlaffto adjourn at 7:59 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~~~ Cynthia Muller Executive Assistant