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HomeMy WebLinkAbout05.02.05 Council Minutes COUNCIL MINUTES PRE-MEETING May 2, 2005 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; David Urbia, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by Wilson, second by Pritzlaffto approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember Wilson pulled item 7k) Approve Street Lighting Contract. He would like to see what the light looks like. City Engineer Mann replied it would be similar to those on Main Street. He also pulled item 71) Approve Easement Acquisition - Ash Street Project. He asked how many easements are left to obtain. Staff noted there are three left. Regarding the new fire station Councilmember Wilson asked if the fire trucks will be leaving and entering from 19ih Street. Staff replied this is correct. Councilmember Wilson asked if there was protocol regarding vehicles not sounding the siren at certain times of the day. Police Chief Siebenaler replied the area along Municipal Drive is generally considered a no siren area. When vehicles reach 197th Street, sirens can be sounded. This is not a written rule. There may be some opportunity to reduce the use of a siren in the area but residents should not count on it. Mayor Soderberg noted fire trucks will depart southbound to 19ih Street, but will return through the driveway on Municipal Drive. Councilmember Pritzlaffpulled item 7h) Capital Outlay - Human Resources/IT. He was happy to see it came in $4600 less than budget. He also pulled item 7n) Approve Employment Agreement and wanted to table this item to the next meeting. Councilmember McKnight asked about item 7i) Farmington Business Park Development Contract. He wanted to know if the developer could begin work once the contract is signed. Staff replied they need to pay the fees, submit a letter of credit and make sure they have approved plans. City Engineer Mann noted in the contract under Surface Water Management Fee there is a credit for the purchase of the pond built last year for Council Minutes (Pre-Meeting) May 2, 2005 Page 2 the Southeast Trunk Utility and Pond project. Staff proposed a change to the credit of $31,500, which is still below the total fee. The credit will now be $253,539 with a net result of the fee to be $65,488. 5. STAFF COMMENTS Administrative Services Director Shadick prepared a letter to Representative Garofalo asking him to support a tax credit bill for historic rehabilitation as directed by the Heritage Preservation Commission. City Administrator Urbia suggested sending this letter to Senator Pariseau also. Councilmember Wilson suggested asking Representative Garofalo to be a co-author on this bill. Council will contact him. City Administrator Urbia stated a joint meeting with the Council and School Board is scheduled for May 4 at 5:30 p.m. There is also a breakfast meeting May 6 at 7:30 a.m. Staff is proposing another meeting for May 6 in the afternoon to discuss land site issues. Dr. Meeks, Superintendent, proposed instead ofthe 5:30 joint meeting, that a smaller group meet at 5:00 on May 4 with their sub-committee on properties. He also proposed to cancel the breakfast and meet on May 6 in the afternoon. Community Development Director Carroll noted staffwas going to bring a guest to the meeting on May 6 and was concerned with the short notice to meet on May 4. Councilmember Wilson liked the fact that smaller groups were meeting and was willing to cancel the May 4 meeting, but did not want to slow down the dialogue. He would like to have some meetings with the entire Council and School Board. Staff noted the May 4 meeting was being postponed and would be rescheduled. Councilmember Pritzlaff stated it was mentioned about not televising the joint meetings and he was concerned with that. Residents are staying informed by watching these meetings and that would keep the residents out of the loop. Councilmember Fogarty replied members were concerned it was hampering the communication and turning it into a formal meeting, which is not what they wanted. Council agreed the next joint meeting would be televised and televising further meetings would be discussed at that time. Staffwill arrange a meeting with the school. Councilmembers will be attending a lunch meeting with Governor Pawlenty on May 10, 2005. There will be a meeting onjoint dispatch Thursday, May 5 from 9:00 a.m. - 12:00. City Administrator Urbia will set up a meeting with Lakeville and Farmington City Administrators and Mayors regarding the joint dispatch policy. Mayor Soderberg wanted to wait to take testimony tonight regarding the Community Center feasibility study, but wanted to wait until the next meeting to make any further decisions. 6. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 6:58 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~~ ?r7~ ~thi; Muller Executive Assistant COUNCIL MINUTES REGULAR May 2, 2005 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; David Urbia, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Dawn Johnson, Randy Oswald, Bev Preece, Jeff Ibinger, Kelley Stack, Jamie Thompson, Kristie Todd, Paula Higgins, Benno Klotz, Bill Fitch, Mike Higgins, Jordan Dibb, Michelle Wood, Tami Zakosh, Jeff Krueger, Robin Hanson, Bill Patterson 4. APPROVE AGENDA Councilmember McKnight pulled item 7i) Adopt Resolution Farmington Business Park Development Contract for discussion. Councilmember Pritzlaff pulled item 7n) Approve Employment Agreement. MOTION by Wilson, second by Pritzlaffto approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Acknowledge Retirement - Police Department Detective Sergeant Jerry Wacker has announced his retirement. Police Chief Siebenaler stated no one in the City has offered greater service to the City in many ways. His retirement is a great loss to the City. Council expressed their thanks for his service. b) Proclaim Heritage Preservation Month - Administration MOTION by Pritzlaff, second by Wilson to proclaim May 2005 as Historic Preservation Month. APIF, MOTION CARRIED. c) Proclaim Senior Center Week - Parks and Recreation Council proclaimed May 8-14, 2005 as National Senior Center Week. Council Minutes (Regular) May 2, 2005 Page 2 d) Card for Benno Klotz Council presented a card and certificate to Benno Klotz, Solid Waste Supervisor. 6. CITIZEN COMMENTS Ms. Bev Preece, Spruce Place, stated the Heritage Preservation Commission will sponsor a walking tour of downtown Farmington as part of the community's observation of National Historic Preservation Month. The walk is planned for May 24,2005 from 6:30 p.m. - 8:30 p.m. beginning at City Hall and ending at the Exchange Bank Building. The entire community is invited to participate. She also invited everyone to the Rambling River Center Open House May 9,2005, from 3:30 p.m. - 5:30 p.m. Mr. Bill Fitch, 5816 Upper 183rd Street, wanted to clarify some things as the newspaper article stated people were wondering how he obtained his numbers. Regarding the 2004 budget difference, he obtained those numbers from the $657,000 that was requested at the February 22 meeting plus the transfers Council had approved before which was in the area of$300,000 which was approved in a budget workshop in June 2004. Adding those together, it comes close to $950,000. Ifhe is off on those numbers, he looked forward to exactly how those numbers came out. The second item in question was regarding the City's general fund reserve. At $1.1 million that fund is not fully funded according to the 35% - 40% we should have against the budget in that fund. Ifhe is wrong, he would like to have someone point it out. Last, the newspaper made an assumption he was criticizing City staff. He was criticizing the process and the government's inability to be able to do a better job forecasting the future and the future dollars ofthe years that we are currently in. His big concern was there are a lot ofprojects this year Council will be asked to spend money on. Ifwe cannot get closer on our financial estimates, it is also at the state level and other levels of government, there seems to be a lot of discrepancies with dollars towards the end of the year. We have to figure out how to do a better job forecasting. Going into 2005 he raised some concerns with where we are going based on what happened in 2004. That took up a good part of a budget increase in order to do some very fine things in 2005. He is still concerned half ofthose things will not be able to come through due to budgetary concerns late in the third quarter. He wanted the government to be able to react in a timely manner. If Council has any direction that his numbers are way off, he would be glad to hear it. Otherwise it would be acceptable for staff to reply in a month and thanked staff for their quick response last time. Ms. Michelle Leonard, 727 Tamarack Trail, also with the Farmington Independent spoke regarding item 7n) Approve Employment Agreement. She read a letter for the Council inquiring whether a written summary of City Administrator Urbia's performance review has been completed and if so when it will be provided to the public. The open meeting does permit governing bodies to close meetings for labor negotiations and for performance reviews. The law also requires a detailed summary ofthe negotiations be provided in writing at the next public meeting. City Administrator Urbia's review was held on April 4, 2005 and continued to April 18, 2005. As such, she would like to see this summary as soon as possible. City Attorney Jamnik will follow-up. Council Minutes (Regular) May 2, 2005 Page 3 a) Response to Charleswood Residents - Community Development Councilmember Wilson noted staff commented at the last meeting regarding revisiting the sign code for garage sales. He would like more discussion on this issue so residents are clear there is a 2 sq. ft. limit for garage sale signs and they need to be placed on private property. He asked if Council wanted staff to look at options or leave as is. Councilmember Pritzlaff noted on Sunday on Pilot Knob between 203rd Street and 182nd Street there were numerous signs. If something is done with garage sale signs, something would have to be done with open house signs. There were just as many ofthem. He wondered if the open house signs would be included with garage sale signs. He also wanted to look at whether it takes staff members to pull signs. Rather than pulling them down, he suggested locating the owner and giving them a citation. Councilmember McKnight received a call from a resident that has had garage sales for many years. Ifwe are going to have the ordinance we need to enforce it, but if it takes up too much staff time, why have the ordinance. He did not have a problem with stafflooking at the garage sale sign issue, but if we are not going to have enforcement it does not make sense to have the ordinance. Councilmember Fogarty realized gara~e sales are temporary and as far as open houses there are numerous signs on 190t and Pilot Knob. She did not want to discourage people from moving here. Mayor Soderberg stated he favored a more liberal approach to signs, including the A- frame signs. We do need to look at some adjustments. Community Development Director Carroll stated there will be a Planning Commission meeting on May 10 where A-frame signs will be discussed. They can expand the discussion to talk about other types of signs. Garage sale signs are not prohibited if they are a certain size and located in the right place. There are provisions in the sign code that allow real estate signs and open house signs. He also noted the sign situation on Pilot Knob Road on Sunday. There were also signs for a business outside of Farmington. Today the signs were gone. He suspected the signs would be set out on Friday night and picked up on Sunday night for weekend advertising. Staff has discussed contacting companies like that and informing them those signs are not authorized under the sign code. This would save having to write citations and pick up signs. Staff is not available to look at every sign all the time. It is also not appropriate to disregard sign violations when we see them. It does make the city look cluttered. Most signs are gone by Monday morning. It is the other signs that are problematic. Mayor Soderberg stated Council will wait for comments from the Planning Commission. Councilmember Pritzlaff asked if staff will pull signs as they see them. Community Development Director Carroll replied staff is currently doing this around other duties. The plan is to try to address the more serious violators. Councilmember Pritzlaff felt there was a fairness issue as some people could have signs offthe main roads and their signs would not be pulled. Staff agreed and ultimately they will have to have some direction from Council. Councilmember Wilson suggested putting something in the newsletter. The current issue has gone to print, but will be placed in the next issue. Council Minutes (Regular) May 2, 2005 Page 4 7. CONSENT AGENDA MOTION by McKnight, second by Fogarty to approve the Consent Agenda as follows: a) Approved Council Minutes (4/18/05 Regular) b) Adopted RESOLUTION R44-05 Accepting Donation - Parks and Recreation c) Adopted RESOLUTION R45-05 Accepting Donation - Parks and Recreation d) Approved CLG Grant - Heritage Landmark Designations - Administration e) Authorized Disposal of City Property - Police Department f) Approved Appointment Recommendation - Human Resources g) Approved Appointment Recommendation - Human Resources h) Received Information Capital Outlay - Human Resources/IT j) Approved Assessment Agreement - Southeast Trunk Utility Project - Engineering k) Approved Street Lighting Contract - Ash Street Project - Engineering 1) Approved Easement Acquisition - Ash Street Project - Engineering m) Received Information School and Conference - Police Department 0) Approved Bills APIF, MOTION CARRIED. i) Adopt Resolution - Farmington Business Park Development Contract - Engineering Staffhas had further discussions with the developer and proposed to amend the surface water management fee credit to $253,539 which would result in a net surface water management fee to be paid with the plat of $65,488. Mayor Soderberg noted the developer is willing to pay cash in lieu of land in satisfaction ofland and the Park and Recreation Commission has approved this. MOTION by Wilson, second by Pritzlaff to approve the Farmington Business Park Development Contract with the amendments. APIF, MOTION CARRIED. n) Approve Employment Agreement - Administration Councilmember Pritzlaffwanted to table this until May 16, 2005. Councilmember Fogarty suggested tabling this until June 6, 2005. Mayor Soderberg noted this item had been discussed in Executive Session. He was in favoring of approving the agreement rather than tabling it. Councilmember McKnight supported tabling the item. Councilmember Wilson preferred to act on it now. MOTION by Pritzlaff, second by Fogarty to table this item to June 6, 2005. Voting for: Soderberg, Fogarty, McKnight, Pritzlaff. Voting against: Wilson. MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT Council Minutes (Regular) May 2, 2005 Page 5 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Community Center Feasibility Study Final Report - Parks and Recreation On August 2, 2004 the Council approved a request by the Parks and Recreation Commission to do a Community Center Feasibility Study. The Commission determined the representation for the Steering Committee. Parks and Recreation Director Distad recognized the members of the Steering Committee and the Parks and Recreation Commission. He then outlined the process the committee used. Mr. Jeff King, of Ballard King, presented the outcome of the feasibility report. There were 594 surveys returned. The goal was 300. The report showed the market conditions are very favorable for a Community Center. This would provide an opportunity to streamline some City services and expand other services. Mr. King recommended the City proceed with the next steps which include retaining an architect to obtain a detailed cost estimate of the project, develop a conceptual design, evaluate potential sites and explore partnership opportunities. Councilmember Fogarty thanked the Steering Committee and staff for their time and hard work. Councilmember McKnight had some questions regarding financing. As far as the survey he asked how much people would be comfortable paying in terms of a single and family resident compared to the amount used in projecting numbers. Mr. King stated there were two factors that influenced an increase in the operations proforma. There was a reference in the survey to 2004. We are not operating a facility in 2004 or 2005, it will be in the future. The numbers were raised in consideration of the fact that it would be open in the future. He used the same reasoning for the one-time membership fee. The numbers used in projecting cost of construction and support are based on another project they have been working on. The average construction cost is $200/sq. ft. Councilmember McKnight noted there was a slide showing the operational support and how that reduced over the first five years. He asked if that number would continue to drop. Mr. King noted there are a lot of factors. Typically these types of facilities will continue to increase in revenues on the low side the first four years and on the up side at seven years, then they flatten out unless there is an increase in fees or population. The prospects look good for that trend to continue beyond five years. Councilmember Wilson appreciated it takes into consideration all interest groups. On the programming side, he likes how this looks. His concerns are on the financing side. He asked if the operational exposure includes consolidation of some facilities such as the Rambling River Center and the pool. Staff replied they were exploring the possibility of closing the outdoor pool and they would also have to look at the Rambling River Center if these services were provided in the Community Center. Currently the City subsidizes these facilities by $213,000. The proforma shows $120,000 to subsidize the Community Center. Councilmember Wilson noted the negative is related to the building itself. The voters approved a bond referendum that does have a tax impact. He felt Council has to look at the tax impact. The survey showed 70% of residents would favor Council Minutes (Regular) May 2, 2005 Page 6 some level of tax increase. Councilmember Wilson agreed there is the possibility of forming partnerships. Councilmember Pritzlaff asked about the 500 surveys that were returned. He noted Mr. King stated this was a very good turnout. With a population of 18,000 - 19,000 he would like more assurance from the residents. Mr. King replied to do a 300 person sample gives a confidence level of95%, same with 600 people or 900 people. The only thing that changes with more surveys is the margin of error starts to reduce. Councilmember Wilson asked if the data would still be reliable if there was a referendum on the ballot in November 2006. Mr. King replied the shelflife ofthe survey is 18 months, which would be within that timeframe. Staff might want to revisit the operation piece at that time to reflect something that would open in 2008. Mayor Soderberg agreed this is a very detailed report and thanked the participants for their time. He envisioned a referendum with a general election, rather than an off year. This gives more time to work on some of the next steps. He wanted as many people as possible to cast their vote on this issue. Mr. King commented it would be great to give the voters a complete package. The numbers in the report are construction and operating costs only. It does not include land. Mayor Soderberg asked if it was the consensus ofthe Council to look at a general election. Council agreed if it got to that point. Ms. Robin Hanson, 18880 Elgin Avenue, stated she was torn with Council's discussion of a 2006 referendum. There was a huge concern with slowing the momentum. This would be another 18 months to 2 years that families do not benefit from. She felt there were opportunities happening now and the City needs to be able to respond quickly as opposed to reactively. She strongly encouraged Council to take the next step and keep the possibility that a 2005 referendum might make sense. There may be opportunities with the school now or other private vendors. The fairgrounds are also reviewing their needs and there is new development coming in. She asked Council to do due diligence so that if an opportunity arises they are ready to go. She felt they could lose momentum and may lose opportunities if we look at 2006. Councilmember Pritzlaff asked if holding the referendum to the same year the school has their referendum, there would be two referendums on the ballot. Does that create a chance that one may fail? Mayor Soderberg understood his concern, but off-year elections have a very low turnout. Staffwill provide further detailed analysis as to how this impacts the budget at the next meeting. Staff asked Council to accept the final report of the feasibility study and provide direction as far as the next steps such as retaining Bonestroo for architectural services related to developing a more detailed construction budget and Council Minutes (Regular) May 2, 2005 Page 7 preliminary design and site plan. Part of that presentation would include looking at where this would fit in the debt profile and how it would layer with the other debt that the school district has as a market rate debt as opposed to a tax capacity rate debt. The City's proposed referendum would eventually be on market value as opposed to how normal property taxes are evaluated. Market rate puts the emphasis more on residential households than commercial and industrial properties. Staff can provide proforma information as to where this would fit. Ms. Michelle Wood, 19694 Emerson Court, stated she served on the Steering Committee and wanted to encourage the Council to move forward rather than setting this back. The community wants something. To wait until 2006, the community might wonder what is going on or forget about it. MOTION by Pritzlaff, second by McKnight to accept the Community Center Feasibility Study Final Report. APIF, MOTION CARRIED. MOTION by Fogarty, second by Wilson to direct staff to move forward with the study by working with Bonestroo to submit a proposal at the May 16, 2005 meeting. Councilmember McKnight stated he was uncertain with approving things when they do not know how much it will cost and will find out later how to pay for it. However he needs this information to make a decision. He liked bringing in architects now to firm up the cost. He asked if they can look at costs for this year and next year. His second priority would be starting the work on partnerships. Staffwill bring the costs to hire Bonestroo to the May 16,2005 meeting for Council approval. Bonestroo has experience in doing community centers, analysis and looking at sites. Through the process staff would like to identify a couple sites that would work based on criteria that needs to be set. Staff envisions forming a smaller committee to work through the next steps. A recommendation about forming this committee would also be brought to Council on May 16, 2005. The timeline for potential partnerships, sites, costs, etc. was August 1. Staff would like to discuss this with Council at the next meeting. Mayor Soderberg was concerned with the August 1 deadline to establish a partnership. Councilmember Fogarty felt people would step up or step down quickly on this issue. Councilmember Wilson asked ifthere was a deadline to file information with Dakota County if there were to be a 2005 referendum. Attorney Jamnik stated there was a 49 day notification period for the ballot. This would be a special election. Any date can be set. APIF, MOTION CARRIED. b) Approve Joint Resolution - Canton Court Annexation - Community Development When working on the plat for the Farmington Business Park it became apparent that Canton Court which is the access for some of the businesses along Canton Court is in Castle Rock Township. When the property was annexed it became clear that a number of city properties would be using this township road to obtain access to Hwy 50. An internal road will be constructed in the Farmington Business Park that would connect to Canton Court. Staff discussed the issue of the road being in the township with Castle Rock and discussed Canton Court Council Minutes (Regular) May 2, 2005 Page 8 becoming a City street rather than a township street. One option would be for Canton Court to remain in the township. An agreement would be needed regarding maintaining Canton Court. Because of the number of properties and the percentage of the area surrounding Canton Court that is in the City, staff and the township agreed it should become a City property. One way is to deed the land under the road to the City. Even ifthe City owns the property, it does not make it part of the City unless the property is annexed. Staff prepared a joint resolution which Castle Rock has approved consenting to the property becoming part of the City. The City made some agreements in exchange. One was that the City would continue to maintain Canton Court for the benefit of the businesses that abut the road. In addition, staff agreed that three township properties on the east side of Canton Court would be able to maintain their current driveway access onto Canton Court and that during whatever period of time they would not be charged or assessed for any of the costs of maintaining Canton Court or improving it, if required. Staff agreed that if the properties were ever interested in becoming part of the City and petitioned for annexation the City reserved the right to require a payment be made by those properties to represent their share of any costs the City may have incurred in the meantime for improving Canton Court for resurfacing or expansion. MOTION by McKnight, second by Fogarty accepting the Quit Claim Deed regarding Canton Court, transferring ownership thereof from Castle Rock Township to the City of Farmington. APIF, MOTION CARRIED. MOTION by Fogarty, second by Wilson to approve the Joint RESOLUTION R47-05 between Castle Rock Township and the City of Farmington regarding the annexation of Canton Court. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) Request for Feasibility Study - ISD 192 - Engineering The school submitted a request to move forward with the feasibility report for the infrastructure associated with the new high school site on Flagstaff. The school will be conducting the traffic study with assistance from the City. The issue regarding paving Flagstaffbetween 195th Street and the border is still open for discussion. Staffwill be meeting with the school and engineering consultants to discuss the feasibility report and define the scope of what the school is looking for. Staffwill bring the cost ofthe report to the next meeting. The estimated timeframe for completion should be 3-6 months. Councilmember Pritzlaff asked if the school can do anything with the site until this is completed. City Engineer Mann replied there are several steps that need to be completed as far as the site development is concerned. One thing that needs to be determined is what will be the timing ofthe school site construction versus infrastructure construction. Staff does not know yet how this fits with other issues such as the comp plan and rezomng. Councilmember McKnight appreciated the school and staff working this out. MOTION by McKnight, second by Wilson to adopt RESOLUTION R48-05 approving the request for the feasibility study from ISD 192. APIF, MOTION CARRIED. MOTION by Fogarty, second by Pritzlaffto rescind the earlier Council Minutes (Regular) May 2, 2005 Page 9 authorized traffic study for Flagstaff Avenue. Staffwill continue to work with the school district on their traffic study. APIF, MOTION CARRIED. 12. NEW BUSINESS a) Adopt Resolution - Accepting Plans and Specifications and Authorize Advertisement for Bids for Fire Station Project - Wold Architects Mr. John McNamara, Wold Architects, presented the final documents for the new fire station. The next step is to receive bids. The site is at the intersection of 197th Street and Pilot Knob Road. The building would be 9800 sq. ft. The entry would be from Municipal Drive and the exit onto 197th Street. The station would contain three apparatus bays, an administrative area, a training facility, a small kitchen, work room, tool room and a fire hose tower. There would be a mezzanine over the training and kitchen areas for storage, as well as mechanical rooms. The original plan suggested a simplified sleeping area for ALF Ambulance. Further discussions indicated the need for a more private area. This will be placed in the bid documents as an add alternate. The exterior will be similar to the police and maintenance facilities. The projected construction budget is $1,755,000 for construction. Soft costs are projected at $421,200, for a total project cost of$2,176,540 which was set at the pre-design stage. This includes a contingency of$25,000 and an overall project contingency of $93,000. The bid opening will be May 31,2005. Construction will start in June with completion in late December early January and occupancy in mid-January. Staff will review the CIP document at the May 16, 2005 meeting to meet the statutory requirements for bonding. The bonds can be issued 30 days after the public hearing. MOTION by Wilson, second by Pritzlaff adopting RESOLUTION R49-05 accepting the final design and authorizing advertisement for construction bids. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Fogarty: Thanked the residents who participated in the pond clean- up day. She attended an EFP AC meeting where they had 19 agenda items. She will provide Council with an update. Regarding the meeting with the school on Friday, she suggested to Chair McKnight that the school add one more board member. Councilmember McKnight: He had asked for Council's input to give staff direction on continued support of Rambling River Days. Staff will be meeting with representatives from the celebration tomorrow. Councilmember Wilson stated he is also volunteering for the celebration and felt it is a good community celebration to have. Councilmember McKnight hoped for the continued level of support from staff as they have in the past. If there is some additional support needed, he suggested staff discuss this with the Rambling River Days representatives. Police Chief Siebenaler stated the Police Department is a large portion of the City's contribution for personnel services for Rambling River Days. It is not a specific line item, but he did include $7500 in the budget for Dew Days. He felt they will have to return to previous year's level of service Council Minutes (Regular) May 2, 2005 Page 10 to guarantee safety. While other departments may not have it as a specific line item, public works and solid waste have it built in to their budget. If there are significant increases in the requested activities, staff may have to ask Council for additional consideration or limitation. A street dance will cost $750 for police officers. In addition officers would work in tactical groups to ensure peace and quiet in the later evening. In addition there are the bed races and the dew run. All require services. Last year there were three officers in the daytime, and 8 officers in the evening plus a couple driving sober cabs. Officers were sent home too early last year. The parade is a significant investment as there is an officer at each major intersection. Mayor Soderberg would like to see a line item set aside for the City celebration. Police Chief Siebenaler stated 10% of his overtime budget is spent in two days for the celebration. Councilmember Fogarty felt if more dollars need to be set aside in the future, it is a great celebration and the City gets back ten-fold what we put into it. Councilmember Pritzlaff: Thanked the volunteers for the pond clean-up. He attended the Arbor Day celebration on Saturday. On May 8, 2005 at 8:00 a.m. the owners of Bugaloo's will be on TV. He was on a ride-along with two patrol officers and they were very professional and it was an eye-opening experience. He will be touring the Ash Street project tomorrow. City Administrator Urbia: The May 4 meeting with the school at 5:30 has been postponed. A smaller group will meet on Friday, and he will confirm a time. There is a 5:00 p.m. meeting on May 4 for the school's sub-committee on land. Councilmembers Fogarty and McKnight will also attend. Thursday at 9:00 a.m. there will be a performance partnership meeting for joint dispatch. He will also set up a meeting with Lakeville on this topic. The Friday breakfast meeting with the school has been cancelled. Parks and Recreation Director Distad: 375 volunteers registered for the pond clean-up day and they pulled 3.69 tons of garbage out of the ponds and parks. He thanked staff members, Kellee Omlid, Lena Larson, Missie Kohlbeck and Jen Collova for arranging this event. He also thanked the Councilmembers for attending. City Engineer Mann: Pond clean-up day is part ofthe City's NPDES storm water pollution prevent plan BMP's. In addition to the aesthetic benefits, through those activities we are meeting the requirements for the MPCA and NPDES permit. He hoped to increase the numbers each year. Mayor Soderberg: He also commented on the great turn-out for pond clean-up day. It shows dedication and effort by the residents to make Farmington a beautiful place. On Friday he assisted fourth graders plant trees at Meadowview Park for Arbor Day. He also judged the fourth grade posters. He received an e-mail from Representative Garofalo regarding an amendment offered in the house taxes committee on transportation. This bill prohibits permits from any park and ride facility in the state. It passed the committee unanimously and Representative Garofalo expects this to become law. This is good for the short-term, however, there is still the problem of parking Council Minutes (Regular) May 2, 2005 Page 11 capacity and routes need to be added. The City has taken an active interest in being part of the solution for this situation. May 9,2005 there will be a dedication ofthe new chairs at the Rambling River Center. May 11,2005 will be the State of the City address. 14. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 9:20 p.m. APIF, MOTION CARRIED. Respectfully submitted, 9r--d~ 7J.-?L-e~ Cynthia Muller Executive Assistant