Loading...
HomeMy WebLinkAbout02.02.04 Council Minutes COUNCIL MINUTES REGULAR February 2, 2004 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. a) Introduction and Swearing In of City Administrator David Urbia Mayor Ristow administered the Oath of Office to City Administrator Urbia. City Administrator Urbia stated he is looking forward to the opportunity, it is a great community. His family will be moving here February 14,2004. It has been a good first week. It is a great staff and he is looking forwarding to working here and giving it his best effort so good things happen. 3. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Fitch, Fogarty, Soderberg None Joel Jamnik, City Attorney; David Urbia, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant 4. APPROVE AGENDA Item 9a) Fire Department Tanker Recommendation was pulled due to concerns from the Fire Department. Mayor Ristow pulled item 7a) Council Minutes (1120/04 Regular) to abstain. MOTION by Soderberg, second by Cordes to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS/COMMENDATIONS a) Recognition - Police Chief Siebenaler Councilmembers Soderberg and Fitch presented Police Chief Siebenaler with a plaque for demonstrating extraordinary leadership, integrity and dedication while serving as Interim City Administrator from July 3.2003 to January 25.2004. Mayor Ristow also thanked him and the staff and employees for non-interruption of work and carrying on. He very much appreciated everyone's integrity in doing a wonderful job and carrying on. Councilmember Fogarty stated carrying on is not just what Police Chief Siebenaler has done. He has charged us forward. His professionalism is amazing. Council Minutes (Regular) February 2,2004 Page 2 6. CITIZEN COMMENTS 7. CONSENT AGENDA a) MOTION by Soderberg, second by Cordes approving Council Minutes (1/20/04 Regular). Voting for: Cordes, Fitch, Fogarty, Soderberg. Abstain: Ristow. MOTION CARRIED. MOTION by Soderberg, second by Fogarty to approve the Consent Agenda as follows: b) Appointed Responsible Authority for Data Practices - Administration c) Approved Appointment Recommendation Rambling River Center Advisory Board - Administration d) Approved Appointment Recommendation Public Works - Human Resources e) Adopted RESOLUTION R8-04 Accept Donation Rambling River Center- Parks and Recreation f) Approved Traffic Control - English A venue and 203rd Street - Engineering g) Received Information School and Conference - Fire Department h) Received Information School and Conference - Fire Department i) Received Information School and Conference - Fire Department j) Received Information Capital Outlay - Parks and Recreation k) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT a) Fire Department Tanker Recommendation - Fire Department This item was pulled from the agenda. 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Liquor License Violations - Suspension of License - Police Department The Police Department has conducted compliance checks at licensed liquor retailers. One was conducted in December and there were four failures. Two were first time offenses and were issued civil penalties of $400 each. Two additional failures were 2nd time failures. According to ordinance their license can be suspended or revoked as the city sees fit. Staff is recommending a public hearing be set for suspension ofliquor licenses for B&B Pizza and Kwik Trip. The recommended suspension would be for two days. Staff will notify management of both establishments. The public hearing will be held February 17, 2004. MOTION by Cordes, second by Fitch to set a public hearing for February 17, 2004 for the purpose of suspending the liquor license of B&B Pizza and the liquor license ofKwik Trip. APIF, MOTION CARRIED. Council Minutes (Regular) February 2, 2004 Page 3 b) Adopt Resolution - Authorizing ALF Ambulance to Purchase Specified Ambulance Equipment and Issue Equipment Certificates of Indebtedness - Finance The ALF Ambulance Board is asking the city to include with our Certificates of Indebtedness $145,000 for their equipment which they would purchase. As a member ofthe ALF Joint Powers agreement, the city has this capability. The ALF Board approved a resolution for the sale of bonds, however each individual City Council must agree under a joint resolution to the ALF Board resolution. ALF will pay back the $145,000 in less than a year. This is the first time ALF has had to issue a Certificate of Indebtedness, which has to do with the ability of cities to levy. Farmington was chosen due to a timing issue, as Farmington was ready to issue Certificates ofIndebtedness. MOTION by Soderberg, second by Fogarty to adopt RESOLUTION R9-04 authorizing ALF Ambulance Service to purchase specified ambulance equipment and to issue equipment certificates of indebtedness. APIF, MOTION CARRIED. c) Adopt Resolution - Call for Sale of Refunding Bonds - Finance There are two bond issues, one is the improvement bonds of 1996 which financed the infrastructure in the industrial park phase two. The other are G.O. sanitary sewer revenue bonds of 1998 which financed the Middle Creek sanitary sewer project, which expanded the trunk sewer line into the area east of Pilot Knob and north ofHwy 50, and to replace a lift station for that area. The bonds would be sold on March 1, and brought to Council at that meeting. A savings of over $164,000 is expected over the next 11 years. MOTION by Fitch, second by Soderberg adopting RESOLUTION R10-04 calling for the sale of $2,535,000 G.O. Refunding Bonds, Series 2004D on March 1,2004. APIF, MOTION CARRIED. d) Adopt Resolution - Call for Sale of Certificates of Indebtedness - Finance Staff proposed the sale of $1.48 million in Certificates of Indebtedness. These certificates will pay for the acquisition of equipment as proposed in the 2004 budget. $145,000 of this will be funded by ALF Ambulance. The certificates will be sold on March 1, 2004. The certificates will be five year notes. MOTION by Fogarty, second by Cordes adopting RESOLUTION Rll-04 calling for the sale of$I,480,000 G.O. Equipment Certificates, Series 2004C on March 1, 2004. APIF, MOTION CARRIED. e) Presentation of New Park Sign Design -Parks and Recreation Staff is proposing a new park sign design. There are many new parks that do not currently have park signs. The sign will be 3 ft x 5 ft and attached to two 6"x 6" posts. In addition, staff presented a trail entrance sign. This is a single post sign and will be 30" x 18". The detail will be the same as the park sign. There will be landscaping around the signs to add color to park entrances and to deter vandalism. Installation will begin this summer by staff. The signs will be purchased over a 3 year period, 6 signs each year. The cost of the large park sign will be $2,200, and the smaller entrance sign will cost $625. The signs have a Council Minutes (Regular) February 2, 2004 Page 4 lifetime warranty. MOTION by Soderberg, second by Fogarty approving the purchase and installation of the new park signs. APIF, MOTION CARRIED. t) Consider Ash Street Project Phasing - Engineering There are utilities that need to be brought in from the East Farmington area to the area behind the commercial properties in Castle Rock along Hwy 50 and up to the intersection of Ash Street and TH3. The utilities would then be brought in westerly along Ash Street as part of the Ash Street reconstruction project. Staff proposed to do the project in two phases. The utility portion would start this fall and be completed before the reconstruction of Ash Street. This would allow as much time as possible in 2005 to get the road as far along as possible to impact the traffic to the Dakota County Fair as little as possible. Staffhas talked with property owners most affected and they do not have any issue with this phasing. Other property owners will also be contacted. Staffhas also informed the Castle Rock Town Board Chair, and he did not have any issues with this. MOTION by Fogarty, second by Soderberg approving the implementation of the Ash Street project in two phases. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Adopt Resolution - 2004 Seal Coat Project Feasibility Report - Engineering This is the 11 Ih project in the city's seal coat program established in 1994. This program is implemented in a seven-year cycle. The streets are in Autumn Glen 1 sl and 2nd Additions, Charleswood 3rd Addition, East Farmington 71h Addition and Tamarack Ridge 1 sl and 2nd Additions are to be seal coated for the first time this year. The streets in Prairie Creek I sl and 2nd Additions, Silver Springs I Sl and 2nd Additions, Nelsen Hills 1 sl and 2nd Additions, Fair Hills, Pine Knoll, 2131h Street and the Rambling River parking lots are also scheduled to be seal coated. Several streets have already been assessed through their development contracts. Property owners on the remaining streets would be assessed per policy, the remainder of the cost would be funded through the road and bridge fund. Staff has been in contact with the City of Burnsville, which is the administrator for the Joint Powers Agreement for seal coating, traffic markings and other items for street repair. A higher quality aggregate will be used at a cheaper price through the Joint Powers Agreement. The project cost under the previous method is $140,000 or $137,700 using the Joint Powers Agreement costs. The assessed amount under the previous method is $66.77 /residential unit or $65.44/residential unit under the Joint Powers Agreement. The Joint Powers Agreement saves $2800 in project costs. Under this process the Council will have the bid information prior to the public hearing. A neighborhood meeting will be held to answer any questions. Regarding clean-up and removal of unused material, each city inspects their own area. MOTION by Cordes, second by Fitch adopting RESOLUTION R12-04 receiving the feasibility report, authorizing the preparation of plans and Council Minutes (Regular) February 2, 2004 Page 5 specifications and scheduling a public hearing for March 1, 2004. APIF, MOTION CARRIED. b) Approve Storm Water Pond Expansion Main Street Project-Engineering The Main Street project phase 2 is scheduled for this summer. Storm sewer will be installed along Main Street for the first time. The storm water is being routed through some pipes along Hwy 3 and outlet to the pond behind the old Wausau property, now Dakota Storage. The pond needs to be expanded in order to take the water from Main Street and to achieve water quality goals. It is not a water quantity issue or a flooding issue, it is an issue of getting the water clean before it continues on to the Prairie Waterway. The expansion would be .45 additional acres, part of which is land already owned by the city. Staffhas discussed the issue with Dakota Storage, and will continue to do so. The estimated project cost is $230,000 not including the easement acquisition. The money would come from trunk sewer funds and costs would not be assessed to property owners. MOTION by Soderberg, second by Cordes approving the expansion of pond PW- P1.14 in conjunction with the Main Street Project, Phase 2. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Fitch: He received a couple complaints about snow plowing in cul-de-sacs. Some residents asked if there was a way to make a pass so people can get out. They were quite full of snow and for quite some time. City Engineer Mann replied an alternator went out on the piece of equipment used to plow cul-de-sacs. That would be the issue with the amount oftime to get them done. He was not aware what time cul- de-sacs were looked at, but priority routes are done first. Staffwill review the comments and do their best, but for this instance, it was due to having a piece of equipment down. City Administrator Urbia: Stated he is very happy to be here and looking forward to working here. Dakota Electric has their annual Partners in Progress Meeting, March 3, 2004, 4:30 - 6:30 in Eagan, at Royal Cliff. He asked others to attend to have a good representation for Farmington. 14. ADJOURN MOTION by Cordes, second by Soderberg to adjourn at 7:49 p.m. APIF, MOTION CARRIED. Respectfully submitted, C' ~ /0;" . "i. .z --p/- P?~~ ~_'/L<-~ '<./ c; Cynthia Muller Executive Assistant