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HomeMy WebLinkAbout04.05.04 Council Minutes COUNCIL MINUTES REGULAR April 5, 2004 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Fitch, Fogarty, Soderberg None Joel Jamnik, City Attorney; David Urbia, City Administrator; Kevin Carroll, Community Development Director; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Audience: 4. APPROVE AGENDA Councilmember Soderberg pulled item 7e) Adopt Resolution Supporting Regional Park for action following the presentation on the Regional Park. Mayor Ristow pulled item 7a) Council Minutes (3/15/04 Regular) to abstain. MOTION by Cordes, second by Soderberg to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Dakota County Regional Park Presentation Mr. Steve Sullivan, Dakota County Parks Director gave a presentation regarding a future Regional Park in Empire Township. Dakota County is part of the Regional Park System which was established in 1973. The Regional Park system is made up of 10 agencies and provides natural resource based parks to the metro area. Recreation opportunities provided are picnicking, swimming, hiking, and boating. Dakota County Regional Parks serve about 700,000 people per year. Due to the high growth in the FarmingtonlLakeville area, there was a void in this area for regional parks. A wonderful aspect to Empire is there are only a few property owners and they are interested in selling. The County Board considered 3 options: 1. It should all be regional park. 2. No need for a regional park and have the DNR manage as a wildlife area. 3. Partnership with surrounding organizations. Council Minutes (Regular) April 5, 2004 Page 2 The County Board recommended the partnership. The Board directed County staff to prepare a Master Plan for the park area. Both Farmington and Lakeville are extending trails into Empire Township along the Vermillion River, which are consistent with the Regional Park. The process is to meet with potential collaborators to see ifthere is a management concept for a partnership and then to establish boundaries for the park. Once this is done, funds can be obtained through the Met Council. The park will be located south of CR 42, down Biscayne Avenue to CR 66. It is just north of the Vermillion River. The entrance would probably come off Annette Avenue from 1 70th Street. A draft Master Plan will be presented to the County Board within 3 months. MOTION by Fogarty, second by Soderberg to adopt RESOLUTION R27-04 supporting the location of a new regional park in Empire Township. APIF, MOTION CARRIED. Staff noted the park will be 3 miles from downtown Farmington and accessible to the trail system. 6. CITIZEN COMMENTS 7. CONSENT AGENDA a) MOTION by Cordes, second by Soderberg approving Council Minutes (3/15/04 Regular). Voting for: Cordes, Fitch, Fogarty, Soderberg. Abstain: Ristow. MOTION CARRIED. MOTION by Fogarty, second by Cordes to approve the Consent Agenda as follows: b) Approved Temporary On-Sale Liquor License - Administration c) Adopted RESOLUTION R25-04 Approving Gambling Event Permit- Administration d) Adopted RESOLUTION R26-04 Approving Gambling Premise Permit - Administration f) Adopted RESOLUTION R28-04 Accepting Donation - Parks and Recreation g) Adopted RESOLUTION R29-04 - 2004 Seal Coat Project Joint Powers Agreement - Engineering h) Approved Arrangement for Watering of Flower Baskets - Parks and Recreation i) Approved Capital Outla~ Outdoor Pool - Parks and Recreation j) Received Information 4t Quarter/Annual Customer Service Response Report- Administration Mayor Ristow thanked Administrative Services Director Shadick for this report which was over 90% in customer satisfaction. He also thanked City Administrator Urbia for the staff being customer service oriented. k) Approved Parking Regulations - 5th Street - Engineering 1) Approved Reimbursement - 203rd Street Lift Station Removal- Engineering m) Approved Reimbursement - Lake Julia Waterway Project - Engineering n) Approved Assessment Agreement - 300 1 st Street - Engineering Council Minutes (Regular) April 5, 2004 Page 3 0) Adopted RESOLUTION R30-04 Setting Bid Date - Main Street Project Phase 2 - Engineering p) Approved 2004 Street Sweeping Contract - Engineering q) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT a) City Hall Architectural Firm - Administration On January 5,2004 Council selected a site for a new City Hall. Requests for Proposals were distributed and 16 responses were received. Six firms were interviewed. Staff recommended Wold Architects. Staff proposed detailing the cost of studying facility information with a completion date of June to be presented with the CIP. The cost for this would be $8,000 which would be credited upon approval and notice to begin the project. In June, Council will make a decision whether to continue with a design of the building. Councilmember Fitch asked if this would be similar to a feasibility study. Attorney Jamnik replied it would. Councilmember Fitch then asked about the 35,000 sq. ft. He recalled it was 26,000 sq. ft. Staff replied the additional space would be used for a liquor store, and as the City Hall needs grew, the liquor store would move out and that space would be available for City Hall. Councilmember Cordes asked if this report was directed to the site on Spruce Street or could it be used in a different area. Staffwill check with Wold Architects. Space needs could be used anywhere. Councilmember Soderberg asked if the information would be as indepth as a feasibility study. Attorney Jamnik replied there is a great variation in the level of detail for feasibility reports. Most are fairly detailed, but do not go to the plans and specifications stage. If Council determines to go ahead with the project, the architect would draw up actual plans. Councilmember Soderberg stated he assumed it would be site specific as the Council has made a determination for the 3rd and Spruce Street site. Attorney Jamnik stated the architect is likely to draft the space needs and a possible layout to fit on the identified site. If you change the site, you may have more flexibility to offer the architect to change those plans to go with a one-story building versus two or three stories. MOTION by Soderberg, second by Fitch to enter into a contract with Wold Architects to assist the city with further refinement of space needs and site development in order to determine the estimated costs and construction schedule for the proposed City Hall project for a total fixed fee of $8,000. This information is needed for inclusion in the City's Capital Improvement Program Council Minutes (Regular) April 5, 2004 Page 4 scheduled to be completed in June 2004. This $8,000 would be credited towards the project upon approval and notice to begin the project. APIF, MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) Main Street Project - Hwy 3 Considerations - Engineering A Coffee with the Council was held with downtown business owners to discuss closing Main Street at Hwy 3. Based on the information received, staff felt there were issues that needed further review. Some issues have to do with access to a couple of businesses that have a lot of truck traffic, the future reconstruction of Elm Street, and the possible opening of other streets in the area. Staff suggested at some time in the future Council authorize a study of the downtown area in regards to access and traffic issues. b) Adopt Resolution - Minnesota Zoo Bonding Bill Request - Administration At the last Council Meeting the Council had some concerns with the information and how other areas would be affected as far as funding. Councilmember Fogarty noted the Governor has already consented to $32 million for funding. Council agreed to not take any action. 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Fogarty: At the end of the year Council receives an attendance record for Board and Commission members. As Council is appointed to some committees she would like staffto develop an attendance list for committees Council is appointed to. Mayor Ristow agreed this is a great idea. Councilmember Soderberg: He received an excellent letter regarding the Fire Department and the good work they do. There was a lot of news in the Pioneer Press regarding Farmington including the RFP for the McVicker lot. There will be a Council Workshop April 6. Councilmember Fitch: Stated he had a complaint for the citizens. He noticed by a cardboard recycling bin, someone overnight had dumped a truckload of cardboard outside of the cage. A dedicated city employee, who in our tight budget, had to take an hour and a half to repack cardboard into an empty container he brought. Councilmember Fitch found it unconscionable that we have people in this city that would be that reckless. We provide these as a service to the citizens in order to do a better job of recycling. He also noticed the container on Hwy 3 contained everything from beer cans to garbage bags to cardboard on the outside. People are dumping things that should not be dumped in them Council Minutes (Regular) April 5, 2004 Page 5 and all around them. A little restraint and responsibility by our citizens would be warranted. City Administrator Urbia: The Chamber's Volunteer Recognition Dinner will be held April 22. Coffee with the Council is April 15 and the next on the list to attend are Councilmember Cordes and Mayor Ristow. They both will be available to attend. A topic has to be determined. Charter Communications and the cable commission have a tentative solution to the outage. The franchise requires a refund of the amount oftime the digital cable service was out. There were a large number of users affected. Charter is proposing to offer 3 free pay-per-view movie passes. If a resident would prefer the refund, they can call Charter to request it. At this time, this is a tentative solution. Parks and Recreation Director Distad: Showed Council the new Adopt-A-Park sign. There are six organizations that have adopted six parks. There are 20 parks, so the city is still looking for more organizations. The name of the organization is placed on the sign. It is a 2-year commitment. Staffis also looking for volunteers for the Adopt-A-Pond program. Mayor Ristow: There will be a MUSA Review Committee meeting April 7. 14. ADJOURN MOTION by Cordes, second by Soderberg to adjourn at 7:48 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~~?r?~ C7 Cynthia Muller Executive Assistant