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Home My WebLink About04.15.02 Council Minutes COUNCIL MINUTES REGULAR April 15, 2002 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Ristow, Cordes, Soderberg, Strachan, Verch None Andrea Poehler, Acting City Attorney; Ed Shukle, City Administrator; Robin Roland, Finance Director; Jim Bell, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Karen Finstuen, Administrative Services Manager; Brenda Wendlandt, Human Resources Manager; Cynthia Muller, Executive Assistant Earl Teporten, Steve Frandrup, James Frost, Michelle Leonard, Mike Cox, Arvilla Neff, Rosemary Swedin 4. APPROVE A GENDA MOTION by Verch, second by Strachan to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Acknowledge Retirement - Arvilla Neff Mayor Ristow presented Arvilla Neff with a plaque recognizing her years of service. She served as Utility Billing Clerk from 1984-2002. b) Dakota County Fair - Jim Frost Mr. Jim Frost, Dakota County Fair Board Manager, gave an overview of his background and the Dakota County Agricultural Society. c) Proclaim Volunteer Recognition Week - April 22-26, 2002 MOTION by Cordes, second by Soderberg proclaiming April 22-26, 2002 as Volunteer Recognition Week. APIF, MOTION CARRIED. d) Proclaim Arbor Month MOTION by Soderberg, second by Verch proclaiming Mayas Arbor month and April 26, 2002 as Arbor Day. APIF, MOTION CARRIED. e) Proclaim Loyalty Day - May 1,2002 MOTION by Soderberg, second by Cordes proclaiming May 1,2002 as Loyalty Day. APIF, MOTION CARRIED. 6. CITIZEN COMMENTS Council Minutes (Regular) April 15,2002 Page 2 7. CONSENT AGENDA MOTION by Cordes, second by Strachan to approve the Consent Agenda as follows: a) Approved Council Minutes (4/1/02 Regular) b) Adopted RESOLUTION R33-02 Revising Precinct Lines - Administration c) Adopted RESOLUTION R34-02 Approving Gambling Premise Permit - VFW- Administration d) Approved Change Order - City Facilities Project - Engineering e) Approved Change Order - Middle Creek Trunk Utility Extension Project - Engineering t) Approved Appointment Recommendation - Police - Administration g) Approved Appointment Recommendation - Public Works - Administration h) Adopted RESOLUTION R35-02 Acknowledging Retirement - Finance- Administration i) Adopted RESOLUTION R36-02 Approving MSA Mileage Designation - Engineering j) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Adopt Resolution - 209th Street Project - Engineering The proposed improvements include bituminous paving, curb and gutter, storm sewer and water main. The allocation of the costs for the improvements proposed for 209th Street was addressed in the development contracts for the Tamarack Ridge Development. The developer is responsible for the construction of the street and the developer will be reimbursed for the costs apportioned to the residents along the south side of the street. The residents along the south side of 209th Street were annexed into the City in January of2001. The total estimated project cost for the 209th Street improvements is $311,000. The proposed cost allocations and assessments are as follows: Costs allocated to developer $159,800 Costs allocated to the south side of 209th Street $151,200 Assessment per unit for Street, Storm Sewer and $ 9,970 Water Main Deferred Assessments to City Properties (2 units) $ 19,940 Future Assessments to Empire Township properties $ 51,550 The appraisal for the project has been completed and indicates that the sustainable benefit to the subject properties for the proposed improvements is $11,000 per unit. Councilmember Soderberg asked about the status of Empire continuing the blacktop to CR 66. City Engineer Mann replied the township has indicated they do not have the budget for it at this time. MOTION by Verch, second by Strachan to close the Public Hearing. APIF, MOTION CARRIED. MOTION by Verch, second by Cordes adopting RESOLUTION R37-02 ordering the project, approving plans and specifications and authorizing advertisement for bids. APIF, MOTION CARRIED. Council Minutes (Regular) April 15,2002 Page 3 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Customer Service Response Report - Administration The Customer Service Response Report was presented for October-December 200 I. Results of the survey were 97% received a prompt response to their requests, 96% were personally satisfied, and 100% felt staff was courteous and helpful. b) Approve Compensation Study Consultant Contract - Administration The City sent out Request for Proposals for a compensation study and received seven responses. Upon completion of the interviews and reference checks, the City chose Fox Lawson to be the consultants for the Compensation Study. The cost of this study is $26,500. MOTION by Cordes, second by Verch approving the Compensation Study Consultant contract. APIF, MOTION CARRIED. c) Approve City Hall Task Force Scope of Work -Administration Staff is in the process of assembling a new task force to study the immediate, short-term and long-term needs of the city hall facility. Wold Architects has proposed to assist in this city hall effort. The proposed scope of work will cost $2,000. Mr. Mike Cox, Wold Architects, stated the options for the city hall facility are to remodel the existing building or build a new building. Items to be considered include growth, site options, financing, long and short-term needs. The process should take approximately 6 months. Representatives from the Council, HRA, Planning Commission, and interested citizens will make up the task force. The task force will be limited to 12 members. MOTION by Soderberg, second by Verch approving the proposed scope of work for the city hall task force project and approve the engagement of Wold to assist the city hall task force during this first phase of the project. APIF, MOTION CARRIED. d) Charter Communications Information - Administration Charter Communications will be reformatting the MTV Networks during May. e) March 2002 Financial Report - Finance March revenues and expenditures for the I st quarter of 2002 were presented to Council. Revenues are running 10% of total year revenue budget. The City is on target with last year. The general fund is at 21 % of annual budget spent vs. a possible 25%. t) Trunk Hwy 3 Access Management Study Workshop - Engineering MnDOT is proposing to initiate an Access Management Study for Hwy 3. A workshop is scheduled for April 16, 2002. g) Castle Rock Township and Empire Township Communication - Engineering Staff contacted Empire Township regarding the paving of Cambodia Avenue. The township was not able to include that project in their budget for this year. The joint workshop with Council and Castle Rock Township regarding the Ash Street project will be held sometime in May. Council Minutes (Regular) April 15, 2002 Page 4 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Strachan: Councilmember Strachan spoke with Earl Teporten of the Heritage Preservation Commission regarding St. Michael's Church. Mr. Teporten wanted to make sure everyone is on the same page as far as the decision by Council to not force heritage landmark designation on a property without the owner's consent. Mr. Teporten felt the City Attorney gave the impression it is part of the City Code or a law. Councilmember Strachan stated it is not part of the code but a policy decision made by Council, which Councilmember Strachan agrees with. Councilmember Soderberg: He spoke with City Administrator Shukle regarding dispute resolution and mediation. Administrator Shukle will check with state agencies to see what is available. Councilmember Soderberg received an inquiry from a resident requesting information on disputes between residents. Regarding heritage landmark designation, Council's policy is to not force designation on a property without the owner's consent. The work done by the Heritage Preservation Commission was on the mark and the property does fit the criteria. He agrees with the HPC's assessment, however, it is Council's policy not to force the designation and that is why Council did not take any action. Councilmember Cordes: The Chamber of Commerce will hold a Volunteer Recognition Dinner on April 24. 14. ADJOURN MOTION by Cordes, second by Strachan to adjourn at 7:57 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~..~..~c0 ;h-?u~ Cynthia Muller Executive Assistant