HomeMy WebLinkAbout09.03.02 Council Minutes
COUNCIL MINUTES
REGULAR
September 3, 2002
1. CALL TO ORDER
The meeting was called to order by Mayor Ristow at 7 :00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Ristow led the audience and Council in the Pledge of Allegiance.
3.
ROLL CALL
Members Present:
Members Absent:
Also Present:
Audience:
Ristow, Cordes, Soderberg, Strachan
Verch
Andrea Poehler, City Attorney; Ed Shukle, City Administrator;
Robin Roland, Finance Director; Kevin Carroll, Community
Development Director; Dan Siebenaler, Police Chief; Jim Bell,
Parks and Recreation Director; Lee Mann, Director of Public
Works/City Engineer; Karen Finstuen, Administrative Services
Manager; Brenda Wendlandt, Human Resources Manager; Lee
Smick, Planning Coordinator; Cynthia Muller, Executive Assistant
Beverly Preece, Tim Laposa
4. APPROVE AGENDA
Councilmember Strachan pulled the 8/19/02 Council Minutes to abstain from voting as
he was absent from that meeting.
MOTION by Cordes, second by Soderberg to approve the Agenda. APIF, MOTION
CARRIED.
5. ANNOUNCEMENTS
a) Proclaim Kid's Day America - September 21, 2002
Kid's Day America is a day dedicated to the efforts of doctors of chiropractic in
helping educate all citizens on the importance of health, safety and environmental
issues affecting the community. MOTION by Soderberg, second by Strachan
proclaiming September 21,2002 as Kid's Day America. APIF, MOTION
CARRIED.
b) GFOA 2002 Distinguished Budget Award
This award is given to cities recognizing them for a distinguished budget. This is
the fifth year the city has received this award.
6. CITIZEN COMMENTS
7. CONSENT AGENDA
a) MOTION by Soderberg, second by Cordes approving Council Minutes 8/19/02
Regular. Voting for: Ristow, Cordes, Soderberg. Abstain: Strachan. MOTION
CARRIED.
Council Minutes (Regular)
September 3,2002
Page 2
MOTION by Soderberg, second by Cordes to approve the Consent Agenda as follows:
a) Approved Council Minutes (8/5/02 Regular)
b) Accepted Resignation - Heritage Preservation Commission - Administration
c) Accepted Resignation - Housing and Redevelopment Authority - Administration
d) Approved Change Order - Facilities Project - Engineering
e) Approved Quit Claim Deed - Kimberly Schwartz Property - Engineering
t) Acknowledged City Participation in County Auction - Administration
g) Received Information Capital Outlay - Parks and Recreation
h) Received Information School and Conference - Parks and Recreation
i) Adopted RESOLUTION R76-02 Scheduling Assessment Hearing - 2002 Seal
Coat Project - Engineering
j) Approved Bills
APIF, MOTION CARRIED.
8. PUBLIC HEARINGS
a) Adopt Resolution - Meadow Creek 2nd Addition Easement Vacation-
Community Development
In order to process the plat for the Meadow Creek 2nd Addition, an existing trail
easement needs to be vacated on the south side ofthe drainage ditch from the
westerly property line of Meadow Creek 2nd Addition to the easterly edge of
Dylan Drive. The trail easement was acquired in the 1980's as part of the
excavation ofthe drainage ditch. The easement needs to be located on the north
side ofthe drainage ditch to provide trail access to Lake Julia Park. MOTION by
Cordes, second by Soderberg to close the Public Hearing. APIF, MOTION
CARRIED. MOTION by Cordes, second by Strachan adopting RESOLUTION
R77-02 vacating the described portion ofthe trail easement in the Meadow Creek
2nd Addition development. APIF, MOTION CARRIED.
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Adopt Resolution - 2003 Preliminary Levy and Proposed Budget - Finance
State statute requires a preliminary tax levy to be certified to the County by
September 16, 2002. The Tax Levy proposed as part ofthe budget is $3,945,577
and includes $1,054,500 for debt service and $55,000 for the Fire levy. The State
Department of Revenue has notified the City that our Levy Limit for pay 2003 is
$4,944,438. The proposed tax levy is $998,861 under the City's statutory levy
limit. The budget and preliminary levy include $593,986 in Local Government
Aid. In case State Aid is not available, Council was presented with three options
to offset the shortfall:
I. Adopting the preliminary levy and budget as proposed, resulting in a levy
increase of 9.4%.
2. Levying back the entire amount of potential lost LGA resulting in a levy
increase of25.7% and a projected fund balance at 12/31/03 of 40% of
2003 expenditures.
Council Minutes (Regular)
September 3, 2002
Page 3
3. Levying half the amount oflost LGA and letting the Fund Balance absorb
the balance ofthe loss resulting in a levy increase of 17.6% and a
projected fund balance at 12/31/03 of35% of2003 expenditures.
MOTION by Soderberg, second by Cordes adopting RESOLUTION R78-02,
levying half the amount of lost LGA and letting the Fund Balance absorb the
balance ofthe loss resulting in a levy increase of 17.6% and a projected fund
balance at 12/31/03 of35% of2003 expenditures. APIF, MOTION CARRIED.
A budget workshop was scheduled for October 23, 2002.
b) Joint Council/Planning Commission Workshop - TH3 Access Management
Study - Engineering
A joint City Counci1/Planning Commission workshop has been scheduled for
September 18, 2002. An addition to the agenda will be MnDOT's presentation on
the TH3 Access Management Study.
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
City Administrator Shukle: The Open House for the Police and Maintenance facilities
will be held September 14, 11:00 a.m. - 3:00 p.m. Mayor and Council were invited to
speak during the program. There will be tours and refreshments.
Finance Director Roland: The proposed budget presentation will be on the website.
14. ADJOURN
MOTION by Cordes, second by Strachan to adjourn at 7:50 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
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Cynthia Muller
Executive Assistant