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Home My WebLink About12.16.02 Council Minutes COUNCIL MINUTES REGULAR December 16, 2002 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Ristow, Cordes, Soderberg, Strachan Verch Joel Jamnik, City Attorney; Ed Shukle, City Administrator; Robin Roland, Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Jim Bell, Parks and Recreation Director; Tim Gross, Assistant City Engineer; Lisa Shadick, Administrative Services Manager; Brenda Wendlandt, Human Resources Manager; Cynthia Muller, Executive Assistant Christy Jo Fogarty, Jeff Krueger 4. APPROVE AGENDA Councilmember Cordes pulled item 7b) Appointments to Boards and Commissions, for discussion. Attorney Jamnik added an item under New Business - Update on Lawsuit by Traveler's Insurance Company. Item 70) Appointment Recommendation - Parks and Recreation was added to the agenda. MOTION by Strachan, second by Soderberg to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Acknowledge Retirement - Parks and Recreation Jim Bell was acknowledged for 26 years of service. He will be retiring as Parks and Recreation Director effective January 3,2003. Mr. Bell stated it has been an honor working for the city and thanked staff and employees for their good work. b) Recognition of Outgoing Councilmembers Councilmember Steve Strachan was recognized for his years of service on the Council from 1997-2002. Councilmember Strachan thanked current and past staff and Council. Councilmember Terry Verch was recognized for his years of service on the Council from 1999-2002. Council Minutes (Regular) December 16, 2002 Page 2 c) Introduce Promoted Employee - Finance Mr. Randy Petrofske was introduced as the new Assistant Liquor Operations Manager. 6. CITIZEN COMMENTS 7. CONSENT AGENDA 7b) Appointments to Boards and Commissions - Administration Councilmember Cordes stated as Council will be discussing how to proceed with appointing the fourth Councilmember and not knowing when that will happen, in order to be fair to that person, she felt the interviews for Boards and Commissions should be delayed to a Saturday in February. As terms expire on January 31, this could leave some seats open. Attorney J amnik stated current incumbents automatically hold their seats until someone is appointed to fill their seat. Staff should research a date in February to hold interviews. The deadline for applications will be extended. MOTION by Soderberg, second by Cordes to table this item to February 3, 2003. APIF, MOTION CARRIED. MOTION by Soderberg, second by Strachan to approve the Consent Agenda as follows: a) Approved Council Minutes (12/2/02 Regular) c) Received Information Heritage Preservation Commission 2002 Annual Report - Administration d) Adopted RESOLUTION RI02-02 Establishing 2003 Charges and Fees for Licenses and Permits - Administration e) Adopted RESOLUTION RI03-02 Approved Gambling Event Permit - Administration f) Adopted RESOLUTION RI04-02 2003 Non-Bargaining COLA Agreement - Administration g) Adopted RESOLUTION RI05-02 Wage Re-Opener AFSCME and Maintenance Unit - Administration h) Adopted RESOLUTIONS RI06-02 and RI07-02 Approving 2003 Budget and Tax Levy - Finance i) Adopted RESOLUTION RI08-02 Accepting Donation - Administration and Parks and Recreation j) Approved LMCIT Excess Liability Coverage - Finance k) Approved Change Order - Akin Road Project - Engineering 1) Approved Change Order - Trunk Hwy 3 and Willow Street Frontage Road Project - Engineering m) Approved Appointment Recommendation - Finance - Administration n) Approved Bills 0) Approved Appointment Recommendation - Parks and Recreation - Administration APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT Council Minutes (Regular) December 16, 2002 Page 3 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) November 2002 Financial Report - Finance The November Revenues and Expenditures reflect the revised 2002 budget numbers. The city is in excess of budgeted revenues for licenses and permits. Other sources of revenue are on track. Expenditures are 90% of budgeted revised 2002 expenditures. b) Adopt Resolution - Authorizing 20Sth Street Feasibility Report - Community Development Staffhas talked with four parties who have expressed an interest in building new facilities in Farmington if the existing Industrial Park can be expanded. 20Sth Street from the western boundary of the industrial park to Pilot Knob Road is one ofthree segments currently not completed. The long-term goal is to have 20Sth Street connect from Pilot Knob Road to Hwy 3. In order to provide businesses with cost information on extending 20Sth Street, staff requested Council to authorize the preparation of a feasibility report for construction of the section of 20Sth Street from the Industrial Park west to Pilot Knob Road. MOTION by Soderberg, second by Cordes adopting RESOLUTION R109-02 ordering a feasibility report for the 20Sth Street project (Phase IV of the Farmington Industrial Park). APIF, MOTION CARRIED. c) Utility Billing Change - Finance The city has grown to the point where it is difficult to maintain all of the households on the same utility billing schedule. Effective April 2003, the schedule on which the City bills for municipal services will change for two thirds of the city's residents. The city will be divided into three sections. Each month metered accounts from one section will be read and billed, each section will be read once per quarter. Section 1 will be all of south Farmington that lies east of the railroad tracks. Beginning in April, meters in this section will be read and billed in April, July, October and January. Section 2 will be south Farmington west of the railroad tracks, the Akin Road area, residences south of 190th Street, west of Evening Star Way, Everest Path and Pilot Knob Road; and the Nelson Hills development west of Pilot Knob Road, north of 190th and south of 184th. Beginning in May 2003, meters in this section will be read and billed in May, August, November and February. Section 3 will be the rest of Farmington that lies north and east of Section 2. This includes the sections along Embers Way and the sections of Farmington north of 1SSth Street, east of Pilot Knob Road and north of Upper 1S3rd west ofPi10t Knob. Beginning in June 2003, meters in this section will be read and billed in June, September, December and March. Council Minutes (Regular) December 16, 2002 Page 4 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Update on Lawsuit by Traveler's Insurance Company (verbal) The city has been sued along with 77 other entities by Traveler's Insurance Company. The state of Minnesota has undertaken clean-up action at East Bethel and Oak Grove landfills and has sought action against Traveler's for response costs. Traveler's has sought to bring in 80 other jurisdictions that possibly contributed mixed solid waste or other waste to the two landfills. The suit was filed December 12, 2002 and the city has 20 days to respond. Because it is an action for environmental response, there may not be coverage under the city's insurance policy. The city may be obligated to defend themselves. There is the possibility of some of the cities joining together to reduce the costs. Attorney J amnik requested Council authorization to certify the matter for coverage to the city's insurance carrier, or ifthe matter is denied for coverage, that the city respond individually or cooperatively with other cities. MOTION by Soderberg, second by Cordes authorizing Attorney Jamnik to certify the matter for coverage to the city's insurance carrier, or if denied for coverage, authorizing the city to respond individually or cooperatively with other cities. APIF, MOTION CARRIED. Attorney Jamnik will provide follow-up information in January. 13. COUNCIL ROUNDTABLE Councilmember Strachan: It is possible a new ALF Ambulance Administrator will be on board by the end of the year. There will be three new board members. Councilmember Soderberg: The dedication for the mural on the feed mill has been postponed to March or April. Police Chief Siebenaler: December 21 there will be a meeting at the Maintenance Facility to wrap and distribute gifts to families in Farmington. Donations this past week have been remarkable. Mayor Ristow: Thanked Engineering for the stop signs at 6th and Walnut Street. He then wished everyone Happy Holidays. 14. ADJOURN MOTION by Cordes, second by Strachan to adjourn at 7:30 p.m. APIF, MOTION CARRIED. Respectfully submitted, a: ~~~~ ,rr7a-L'c&{: ~~~C- {..>" Cynthia Muller Executive Assistant