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HomeMy WebLinkAbout03.21.01 Work Session Packet TRAFFIC SAFETY COMMITTEE EXECUTIVE SEARCH MEETING Farmington City Hall, Council Chambers March 21, 2001 at 7 :00 p.m. AGENDA 1. Call to Order 2. Adopt Agenda 3. Traffic Safety Committee a. Review staff recommendations b. Traffic warrants c. Council goals and expectations d. Action items 1. Composition of the Traffic Safety Committee 2. Committee Protocol 3. Scope of Authority 4. Executive Search a. Brimeyer presentation b. Council discussion c. Council direction to Brimeyer Group and staff 5. Adjourn Farmington Traffic Safety Committee Structure and Function Recommendations Introduction Mission The purpose of the Farmington Traffic Committee is to objectively review citizen appeals of decisions by the City Engineering Division regarding traffic safety. Membershio Ideally the Traffic committee should consist of seven (7) members. It should include a designated representative of elected and appointed Boards and Commissions including the City Council and the Planning Commission. The Committee should also include staff representatives from the Planning Division of the Community Development Department, a representative of the City Engineers Office, a representative of the Police Department. The remaining two members should be a citizens at large appointed by the City Council during its regularly scheduled appointments to Boards and Commissions. In addition to those representatives listed, the Committee should include the City's consulting Traffic Engineer and the City Attorney as consultants as needed. It is believed that this membership provides an adequate balance of staff, elected and appointed citizens to fully review issues. Full participation provides for no tie votes within the committee so that majority opinions can be presented to the City Council for fmal action. It is recommended that nothing in the organizational structure of the committee should preclude the presentation of a minority opinion to the City Council for consideration. The Committee should be under the direction of a Chairperson permanently designated as the City Council representative. A Vice chair should be permanently designated as the Planning Commission representative. A recorder should be appointed / elected by the Committee to document Committee activity, discussion and recommendations. Alternative committee comoosition. In order to avoid the impression that recommendations of the Traffic Safety Committee are staff driven the City Council may wish to consider limiting staff membersto Ex-Officio status. In this scenario staff would serve as non-voting advisors to the committee. If the Council wishes to pursue this approach, staff would recommend the appointment of an additional member to provide for an uneven number of members. As described earlier such a number would preclude the possibility of a tie vote. Procedure Requests for traffic control devices, signs and other designated traffic safety issues will be initially reviewed at the staff level by the City Engineer. The Engineer, in consultation with appropriate staff, may recommend the installation of requested devices, or may deny the request based on findings. In the event of denial by staff the complainant / citizen will be advised of the option of appeal to the Traffic Safety Committee. The Traffic Safety Committee will be the second level of review of Citizen Action Requests regarding traffic safety issues. Scope of Authoritv The Traffic Safety Committee should be granted administrative authority to deal with denial of Citizen Requests. In addition the Committee should be given authority to approve specific , non- regulatory requests such as cautionary signs. Only citizen appeals (see below) of committee denial action should be forwarded to the City Council for a fmal decision. In the event that the Traffic Safety Committee recommends approval of a citizen request or the committee itself initiates the review of a regulatory issue, the committee would have no administrative authority to implement such a recommendation. Final implementation authority should be restricted to the City Council. The City Council shall not be bound by the recommendation of the Traffic Safety Committee. The Traffic Safety Committee shall have the authority to review the following requests. . Stop signs, yield signs, crosswalks school zone signs. . Traffic calming issues. . Cautionary signs, pedestrian signs. . Children at Play . Handicap Child . Cautionary Speed . Other, as appropriate. . Issues associated with sight distance at intersections, curves and hills. The authority of the Traffic Safety Committee shall be limited to those streets within the jurisdiction of the City of Fanning ton and within the scope of State Statute. Meetine:s In consideration of the composition of the Traffic Safety Committee, meetings should be held outside of normal business hours and preferably during weekday evening hours as needed. Evaluation Criteria Requests for consideration shall be forwarded to the Traffic Safety Committee upon citizen appeal within ten (10) business days of denial. Staff shall promptly contact the citizen directly to ensure full understanding of the request. In addition staff shall advise the citizen of the committee procedure and the date and time of the committee meeting. In order to conduct an objective review of a traffic control request the Traffic Safety Committee shall use standardized criteria as set forth in: . State Statute . Minnesota Department of Transportation Manual on Uniform Traffic Control Devices. . Minnesota Bicycle Transportation Planning and Design Guidelines . Highway Capacity Manual . A Policy of Geometric Design of Highways and Streets, American Association of State Highway and Transportation Officials. . Fannington Comprehensive Plans . Professional Judgement based upon an engineering study of an issue or concern These, along with other specialty documents, are some of the documents used for analysis of traffic and roadway issues. The Committee should also consider such factors as vehicle speed, traffic volume, pedestrian activity, visibility and the make-up of the surrounding neighborhood. In the event of a specialized request such as a Disabled Child cautionary sign the committee may also require additional documentation of the request prior to making a detennination or recommendation. Notification The complainant shall be notified of the date and time of the Traffic Safety Committee meeting and shall be granted permission to present information pertinent to the issue or request. After hearing this presentation the Committee shall have the right to seek additional information or input from consultation before reaching its fmal recommendation. Upon reaching a determination the committee shall notify the citizen of its decision to forward a favorable recommendation to the City Council or to administratively deny the request. If the request is administratively denied the citizen shall be provided information the process of an appeal directly to the City Council. Appeal Process Any citizen who is dissatisfied by the decision of the Traffic Safety Committee may appeal that decision by making a request directly to the City Council. An appeal shall be placed on the Agenda of a regular City Council meeting as New Business. The City Council shall be provided documentation by the Traffic Safety Committee that was used in making its determination. The Citizen shall have the right to present additional information to the City Council as deemed appropriate. The City Council may ask for further clarification of the issues, statutes or warrants used in reaching the Committee recommendation. The City Council shall not be bound by the recommendation of the Traffic Safety Committee and may reach its own determination. The decision of the City Council shall be fmal. City Council Workshop In order to promote mutual understanding of the intent, structure, function and scope of the Traffic Safety Committee it is important for the committee and the City Council to meet and reach consensus on each of these items. It is important for each body to understand its responsibilities and limitations in responding to citizen requests for traffic control. Staff Notes It should be noted that the Traffic Safety Committee adds a third level of review to requests for traffic control devices. Under this proposal the committee has only advisory authority and does not preclude City Council action contrary to staff and committee recommendations. It should be noted that, regardless of staff or committee recommendations, the City Council retains fmal authority and responsibility for any decision regarding the installation of traffic control devices. 03/14/01 WED 09:27 FAX 904-MAINSTREET 141002 The Brimeyer Group, Inc. EXECUTIVE SEARCH CONSULTANTS Fifty South Ninth Avenue, Suite #101 Hopkins. MN 55343 City of Farmington, Minnesota City Administrator IDEAL CANDIDATE PROFILE SURVEY The ideal candidate for the City Administrator of the City of Farmington should possess the following skills, competencies, knowledge, experience levels, interpersonal style, and management style. BACKGROVND/EXPERIENCE EDUCATIONAL LEVEL College Degree Advanced Degree Professional Memberships YEARS OF EXPERIENCE BACKGROUND AND EXPERIENCE OF IDEAL CANDIDATE * '" * :I< (952) 945-0248 . fax (952) 945-0102 03/14/01 WED 09:27 FAX 904-MAINSTREET I4J 003 -2- Please note the most important areas of experience and demonstrated e:(pertise. Budget preparation and presentation. Budget policy and structure tied to strategic planning. Financial forecasting, monitoring, and reporting. Formal reporting and liaison with elected officials. Public financing techniques (TIP, grants, etc.). Economic development and redevelopment. Housing development/redevelopment. Downtown development. Planning and Zoning. Perf o (lnance evaluations, staff development, teambuilding. Union, collective bargaining. Strategic PlaIllliag. Utilities (Sewer, Water) Computers/Technology. Supervisory experience. Working with County and adjacent communities. Involvement in professional and community organizations. Infrastructure repair/replacement. Comprehensive Plan. Building/zoning code enforcement Annexation, Subdivisions, Plats. 03/14/01 WED 09:27 FAX 904-MAINSTREET I4J 004 -3- MANAGEl\fENT STYLE/PERSONALITY Please fist the five most important leadership styles or attributes. 1. 2. 3. 4. 5. PRlORITlES What are some of the priorities the person should deal with in the first 12-18 months on the job? '" '" :/0 '" 03/14/01 WED 09:27 FAX 904-MAINSTREET ~005 -4- What skills not currently inherent in the staff would you particularly want to see in the incoming City Administrator? What specific programs or services and technical capabilities, not currently being offered through the Administrator's office would you like to see offered? Importance of being local (Minnesota) vS relocated: Are there any individuals known to you who should be recruited fo... this position? Do you have any questions about the process? Completed By: 03/14/01 WED 09:28 FAX 904-MAINSTREET 141 006 The Brimeyer Group, Inc. EXECUTIVE SEARCH CONSULTANTS Fifty South Ninth Avenue. Suite #101 Hopkins, MN 55343 City of Farmington, Minnesota City Administrator Suggested Search Timetable 3/5/01 Authorization to Proceed 3/20 to 4/13/01 Gather Information for Profil e Interview City Council, Department Heads, Community leaders, staff, etc. Week of 4/9/01 Pl ace Announcements 4/16/01 Approve Prof1le 4/19 to 5/23/01 Recruit Candidates 5/25/01 Deadline for Applications 5/30 to 6/27/01 Review and Screen Candidates 7/3/01 Pro~ess Retlort and Selection of Finalists 7/9 to 7/25/01 Background and Reference Check 7/27 and 7/28/01 Interviews September 2001 Start Date The meetings for which the City Council needs to be present are underlined in the above timetable. (952) 945-0246 · fax (952) 945-0102