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Home My WebLink About07.09.07 Work Session Packet \ City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA CITY COUNCIL WORKSHOP JULY 9, 2007 5:30 P.M. 3rd and SPRUCE STREET CITY COUNCIL CHAMBERS CITY HALL GROUNDBREAKING - 3rd and Spruce Street - 5:30 p.m. 1. CALL TO ORDER - City Council Chambers - 6:00 p.m. 2. APPROVE AGENDA 3. 2008 BUDGET DISCUSSION 4. ADJOURN PUBLIC INFORMATION STATEMENT Council workshops are conducted as an informal work session, all discussions shall be considered fact-finding, hypothetical and unofficial critical thinking exercises, which do not reflect an official public position, Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of a formal City policy position. Only official Council action normally taken at a regularly scheduled Council meeting should be considered as a formal expression of the City's position on any given matter. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: City Council members, City AdmiIDstraU@ FROM: Robin Roland, Firumce Director ~ SUBJECT: 2008 Budget workshop DATE: July 6,2007 Attached are the preliminary results of 2008 budget requests and estimates. These are the result of department requests for staffing, capital outlay and expense items, required debt levies, assumed tax levy growth and tax base growth. Revenue assumptions include: . 180 new residential single family and town home permits in 2008 . 15 new commercial/industrial/retail permits in 2008. . Total Tax levy at 10% growth from 2007 adopted levy. . All other revenue sources remain constant. Expenditure requests include: . Twelve new or upgraded positions in the General Fund resulting in an increase of $661,115 in additional payroll and benefit costs. . Capital Outlay requests of$I,S89,872. . Preliminary IT internal service fund charges to the General Fund of $403,346 including 2008 technology capital outlay requests for continued operations and the required technology upgrades for the New City Hall. Spreadsheets attached include 1. General Fund summary including estimated revenues by type and expenditures by department. 2. General Fund expenditures by line item. 3. Computation oftax capacity. 4. Breakdown of resulting Property Tax Levy. s. Required debt levies to certify 6. New position requests. 7. Capital Outlay requests by department. Departments were encouraged to request everything they felt necessary for 2008 operations. Adjustments have not been made at this time. Staff requests direction from Council on priorities and goals for the coming year. CITY OF FARMINGTON, MN I ........... 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REVENUES ANNUAL BUDGET GENERAL FUND FUND SUMMARY . . · . . . . . : : :)U~Q9M) :LHH~Q~lhH :?~Q~r? : . .??~Q~?? · ~.*M~9~) :: ':.fi.~rq.:.o:.Cm::~:$2';~.::e.~:::.:::::' . . . : : : : : : : : HAe.roAL? · Ac.wAC:A6opftb. : : RtQOeSTS: : fr,Q.oUOIl1U . . . . . . . .'W;l, . $ $ $ $ CITY OF FARMINGTON, MN FUNCTION: All I IWCgl~1 H;:;:;);::jt~~~VH: ............. . ............. . ............. . ............. . ............. . ............. . . . . . . . . . . . . . . . ............. . ............. . ............ . 6110 6112 6120 6152 6154 6158 6158 PERSONAL SERVICES Salaries-full time Overtime-full time Salaries-part time FICA/Medicare PERA Fire pension aid Employee benefits Total Personal Services 6210 6220 6230 6232 6234 6240 6242 6250 6253 6254 6255 6260 6272 6280 6290 SUPPLIES Office supplies Equipment supplies Vehicle supplies Vehicle tires Vehicle licenses Building supplies Cleaning supplies Other supplies Street materials Signs & striping materials Landscaping materials Chemicals Fuel Books & Periodicals Uniforms Total Supplies 6401 6402 6403 6404 6411 6412 6421 6422 6423 6426 6445 6450 6455 6460 6470 6485 6492 6494 6505 6510 6515 6535 6555 6570 6560 7420 OTHER SERVICES & CHARGES Professional services Data Processing Legal IT services Telephone Cellular Phone Municipal Services Electric Gas Insurance Premiums Postage Outside printing Legal notices publication Dues & subscriptions Training & subsistance Mileage reimbursement Advertising Employment advertising Equipment maint. service Vehicle maintenance Building maintenance Other repair Equipment rental Program expense Contracted Services Miscellaneous Total Other Services & charges 6915 6940 6950 6960 CAPITAL OUTLAY Building Vehicles Machinery & Equipment Furniture & Office Equipment Total Capital Outlay Total FUND: General DEPT. & DIV: All SUMMARY OF EXPENDITURES BUSINESS ANNUAL BUDGET UNIT All >:AAl),5.<>:~l).o.~::> ActUAL> <A~TUAli/ $ /)!@tH/ ::::::::~~':. ............. · >;'.. : AQ.OJttepHp'RQP~p: :$:CHAnGe: · :%CHM1GE::: $ 3,316,620 149,824 247,344 192,043 238,733 166,969 514,430 4,825,963 36,169 17,859 25,603 4,309 1,311 3,289 4,648 40,343 90,628 4,558 2,573 3,056 82,743 54,469 371,558 301,951 219,288 133,458 59,472 31,094 10,883 164,440 47,911 135,000 17,073 21,035 4,251 33,607 42,526 7,789 96 6,550 39,597 132,615 4,461 995 42,223 37,219 173,993 931 1,668,458 6,865,979 3,465,560 107,127 278,937 203,304 278,900 173,617 624,314 5,131,759 43,313 27,923 21,233 4,785 1,426 9,359 3,895 71,980 78,651 4,895 370 2,257 110,362 48,754 429,203 287,754 153,888 135,810 64,276 31,320 15,770 179,703 46,954 136,000 15,844 20,525 3,791 37,201 44,714 7,359 267 9,623 47,865 170,252 7,512 3,868 52,406 38,736 184,175 8,089 1,703,702 7,264,664 3,826,953 109,072 275,261 225,268 336,310 170,000 714,312 5,657,176 34,975 32,630 33,850 4,500 1,105 6,110 5,000 65,605 93,529 7,500 6,420 4,500 132,137 42,800 470,661 364,163 123,491 151,576 108,742 59,780 34,510 14,150 165,400 52,900 136,000 16,950 26,200 3,000 40,724 73,630 10,726 1,000 7,000 55,270 132,200 5,150 4,000 52,460 48,000 354,826 2,075 2,043,923 116,400 69,000 185,400 8,357,160 4,448,847 116,843 293,165 258,690 418,357 182,200 834,346 6,552,448 43,350 45,907 39,322 5,100 1,705 6,550 5,000 91,125 93,529 7,500 6,810 4,500 136,075 50,200 536,673 561,467 132,647 146,066 403,000 63,200 34,590 14,700 180,400 52,500 136,000 19,450 27,800 4,500 46,464 100,590 12,540 2,500 7,000 66,595 143,700 24,150 4,000 56,400 48,000 253,400 2,075 2,543,734 85,930 1 ,204,623 299,319 1,589,872 11,222,727 621,894 7,771 17,904 33,422 82,047 12,200 120,034 895,272 8,375 13,277 5,472 600 600 440 25,520 390 3,938 7,400 66,012 197,304 9,156 (5,510) 294,258 3,420 80 550 15,000 (400) 2,500 1,600 1,500 5,740 26,960 1,814 1,500 11,325 11,500 19,000 3,940 (101,426) 499,811 85,930 1,088,223 230,319 1,404,472 2,865,567 16,25% 7,12% 6,50% 14,84% 24,40% 7,18% 16,80% 15,83% 23,95% 40,69% 16,17% 13,33% 54,30% 7,20% 0,00% 38,90% 0,00% 0,00% 6,07% 0,00% 2,98% 17,29% 14,03% 54,18% 7.41% -3,64% 270,60% 5,72% 0,23% 3,89% 9,07% -0,76% 0,00% 14,75% 6,11% 50,00% 14,09% 36,62% 16,91% 150,00% 0,00% 20.49% 8,70% 368,93% 0,00% 7,51% 0,00% -28,58% 0,00% 24.45% 934,90% 333.80% 757,54% 34,29% 0 ...... 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NN NN NN NN NN NN NN NN NN NNN City of Farmington Payroll and benefit budget worksheets - 2008 Name Position Title Cost 1011 - Human Resources 2008 New Position Admin support specialist $ 53,906 1050 - Police Admin 2008 new position Lieutenant $ 106,465 2008 upgrade position Administrative Sargent $ 9,495 1052 - Investigations 2008 new position Detective $ 86,314 1060 - Fire 2008 new position Administrative assistant $ 62,484 1031 - Building Inspections 2008 new position Code Enforcement Officer $ 58,528 1070 - Engineering 2008 new position Administrative assistant $ 62,484 1072 - Streets 2008 position upgrade Director of Public Works $ 2,433 1090 - Park Maintenance "'008 new position Parkkeeper $ 53,538 008 new position Park Ranger $ 49,280 1092 - Facilities maintenance 2008 new position Facilities Maintenance Worker $ 60,400 1095 - Recreation 2008 new position Administrative Support Specialist $ 55,788 Total Impact on General Fund $ 661,115 2410 - Senior Center 2008 upgrade position to FT Building Attendent $ 35,340 6202 - Sewer 2008 position upgrade Director of Public Works $ 2,433 6302 - Solid Waste 2008 position upgrade Director of Public Works $ 2,433 6402 - Storm Water 2008 position upgrade Director of Public Works $ 2,433 6502 - Water 008 position upgrade Director of Public Works $ 2,433 7400 -Information Technology 2008 New Position (9/1/08 start) IT specialist $ 22,835 I- W C) C ::) OJ co o o N t/) l- t/) W ::) a w 0:: ~ ...J I- ::) o ...J ~ c:: <( o ~I ~I ~I ~I ~I j ~ - '1: ::> <Ii ~ a:l o o o a N III ~ Q) E ro u v !!l~ (ij .... ~ Q) c"E 28 S~ III ~ ~ c 'B,gJ a. 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T"" I"-- ~ = J!l S c o 000 os: '6 I"-- o o ~ LO - I'- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Peter Herlofsky, City Administrator FROM: Robin Roland, Finance Director SUBJECT: 2008 Budget considerations DATE: May 15, 2007 Attached is a Performa for the 2008 Budget. It includes the following: . The gross tax capacity value from Dakota County for pay 2008 as of 2/22/07 of $19,026,009 which is a 7.3% increase ofthe GTCV of pay 2007. . A reduction in the Tax Increment TCV by the amount of two districts which drop off for 2008. . The estimated debt service levy for the City Hall bonds which will be issued in June. . The "requested levy" is consistent with previous year estimates - an increase of 10% over the requested levy for 2007. This results in a $530,307 increase in the amount available to the general fund. Expenditure increases assumed: . A 3% COLA would mean $140,104 in additional salary and FICA and PERA expense. I have not included any assumptions for benefit (insurances) increase. The 2007 budget includes $720 per employee per month. . Increases to the PERA percentage (from 6.25 to 6.50 regular and from 11.70 to 12.90 for cops) mean an additional $26,696 over the amount shown above. . DCC expense for 2008 is tentatively budgeted to increase by $32,097. The expenditures listed above amount to a 2.5% increase to the levy. If we add the City Hall bonds, that increase becomes 6.6%. The 10% levy increase therefore becomes only 3.4% additional money for the general fund. If we take into consideration a reduction in building permits of $200,000 from 2007 levels, this leaves a little over $100,000 "new" money for the general fund. 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