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Home My WebLink About04.07.08 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA PRE-CITY COUNCIL MEETING April 7, 2008 6:30 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 2. APPROVE AGENDA 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA 5. STAFF COMMENTS 6. ADJOURN PUBLIC INFORMATION STATEMENT Council workshops are conducted as an informal work session, all discussions shall be consideredfact-finding, hypothetical and unofficial critical thinking exercises, which do not reflect an official public position. Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of aformal City policy position. Only official Council action normally taken at a regularly scheduled Council meeting should be considered as a formal expression of the City's position on any given matter. City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA REGULAR CITY COUNCIL MEETING APRIL 7, 2008 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Swearing-In Police Officer b) ALF Annual Report (verbal) c) Proclaim Earth Day - Municipal Services d) Proclaim Arbor Day - Parks and Recreation 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Openfor Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (3/17/08 Regular) b) Approve Temporary On-Sale Liquor License - Administration c) Capital Outlay - Parks and Recreation d) Approve Policy Maintenance of Boulevards and Right-of- Ways - Parks and Recreation e) Appointment Recommendation Police Officer - Human Resources f) Adopt Resolution - No Parking 195th/190th Street - Engineering g) Adopt Resolution - MnDOT Limited Use Permit - Engineering h) Electronic Security of Farmington High School Construction Site - Police Department i) Authorize Advertisement for Bids for Audio Visual Equipment - Administration (Supplemental) j) Approve Bills k) Approve Temporary On-Sale Liquor License and Gambling Event Permit - Administration 8. PUBLIC HEARINGS Action Taken Sworn-in Information Received Proclaimed Proclaimed Approved Approved Information Received Approved Approved R20-08 R21-08 Information.Received Approved Approved R22-08 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) ALF Status - Human Resources (verbal) b) Approve Plans and Authorize Bids 195th Street Extension to TH3 - Engineering c) Set Elm Street Assessment Hearing - Engineering 11. UNFINISHED BUSINESS a) City Hall Budget Update - Administration b) City Hall Change Orders - Administration 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA REGULAR CITY COUNCIL MEETING APRIL 7, 2008 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Swearing-In Police Officer b) ALF Annual Report (verbal) c) Proclaim Earth Day - Municipal Services d) Proclaim Arbor Day - Parks and Recreation Page 1 Page 2 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Openfor Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (3/17/08 Regular) b) Approve Temporary On-Sale Liquor License - Administration c) Capital Outlay - Parks and Recreation d) Approve Policy Maintenance of Boulevards and Right-of-Ways - Parks and Recreation e) Appointment Recommendation Police Officer - Human Resources f) Adopt Resolution - No Parking 195th/190th Street - Engineering g) Adopt Resolution - MnDOT Limited Use Permit - Engineering h) Electronic Security of Farmington High School Construction Site - Police Department i) Authorize Advertisement for Bids for Audio Visual Equipment - Administration (Supplemental) j) Approve Bills Page 3 Page 4 Page 5 Page 6 rage 7 PageS Page 9 Page 10 Page 11 Page 12 8. PUBLIC HEARINGS 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTSAND COMMUNICATIONS a) ALF Status - Human Resources (verbal) b) Approve Plans and Authorize Bids 195th Street Extension to TH3 - Engineering c) Set Elm Street Assessment Hearing - Engineering Page 13 Page 14 11. UNFINISHED BUSINESS a) City Hall Budget Update - Administration b) City Hall Change Orders - Administration Page 15 Page 16 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN 5c City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Council Members, and City Admitristrator(jr: I- Lena Larson, Municipal Services Administrative ASSiS;:) FROM: SUBJECT: Proclaim Earth Day DATE: April 7, 2008 INTRODUCTION & DISCUSSION The United States has celebrated Earth Day on April 22 since 1970 and it became a global event in 1990. Promoting Earth Day reminds people to rededicate themselves to another year of continuing care of the Earth. In commemoration of Earth Day, the City has several events planned. The 7th Annual Community Pond & Park Cleanup will be held on May 3rd and the City is partnering again this year with Farmington Area Community Education to bring the 4th Annual Earth & Arbor Day Celebration to the community. Earth & Arbor Day will be held at Rambling River Park from 11 :30am to 1 :OOpm and will give people an opportunity to learn about how their actions impact the environment. Kids Rock will be entertaining the Pond and Park Cleanup volunteers and Earth & Arbor Day attendees from 11 :30am to 12:30pm and there are several new attractions added to the event this year. Curbside Cleanup Days start on Saturday April 19, and run through May 17. The Curbside Cleanup Day program gives Farmington residents the opportunity to recycle and dispose of a number of problem materials. There will also be an opportunity for residents to drop off up to four old tires at the Central Maintenance Facility on Saturday, May 31 from 8am to noon. ACTION REQUESTED Proclaim April 22, 2008 to be Earth Day in Farmington. R~ctfullY S~itted, IJA." i~ LVll\.U-- )..--v'V.~ ~ yo., L~a Larson '-J Municipal Services Administrative Assistant Office of tlie 9dayor panni1tlJton,9dinnesota "ffl: April II (]lrocfamation tWJllE'R!FJfS, in 1970, more tlian twenty mi{Cion jImericans joined togetlier on CEartli (j)ay in a demonstration of concern for tlie environment, and tlieir corrective action resu{ted in tlie passage of sweeping new {aws to protect our air, water and {ana; and tWJllE'R!FJfS, %e peop{e of Parmington takf great pride in our City's natura{ 6eauty and support a crean and safe environment; and tWJllE~, CEartli (j)ay is a nationa{ and internationa{ carr to action for a{{ citizens to join in a gw6a{ effort to save tlie p{anet; and tWJllE'R!FJfS, CEartli (j)ay activities and events wi{{ educate a{{ citizens on tlie importance of acting in an environmenta{Cy sound fasliion 6y reducing waste, conserving energy and water, using efficient transportation, and adopting more ecowgica{Cy sound {ifesty{es; and tWJllE'R!FJfS, %rougli increased environmenta{ awareness, Parmington can meet tlie clia{{enge of liaving an ecowgica{Cy liea{tliy community and a vigorous environment for its citizens; !NCYW fJ!JPE~Po<B$, aYE If/' axlWCLflI9rlPlD tliat tlie City Counci{ of tlie City of Parmington designate and prodaim jIpri{ 22, 2008 as CEartli (j)ay. In witness wliereof I liaw liereunto set my liaruf aruf caused tlie seaC of tliis city to 6e affVc1tl. 9rlayor (])ate (~r~~u@]@ (~@@mHl~[QJ [QJ@)f Farmington residents can conveniently and properly dispose of the following materials: Appliances: Up to TWO (2) per household. Electronics: Up to TWO (2) per household. (2 TV's OR 2 computers OR 1 of each) Furniture, Mattresses and Box Springs: Please disassemble hide-a-beds so they won't open when handled. Scrap Metal: Lawn mowers, chain link fences, bikes - remove non-metal parts and drain any fluids. Metal pieces less than five feet long. Ca rpet: Rolled and tied; under five feet long and one foot in diameter. When Do I Place The Above Items Curbside? Refer to the schedule for your Saturday, place items listed above at the curb by 7 a.m. and NO MORE THAN 2 days prior to collection. Curbside CI~anup Dmy Schedule Your garbage & recycling collection day is on: Monday Tuesday Wednesday Thursday Friday TIRE DROP OFF The following items are NOT included for curbside collection: Tires Motor Oil, Auto Batteries Paint, Driveway Sealer or other Hazardous Wastes Leaves, Grass, Brush, Tree Trimmings Construction/Remodeling Debris Landscaping Materials Visit www.dakotacounty.us and search for the greenguide, for proper disposal options for the items listed above. Your curbside collection day is on: April 19 April 26 May 3 May 10 May 17 May 31 (8 a.m. - Noon) TIRE DROP OFF Tires will NOT be collected at the curb. You can drop off up to 4 AUTOMOTIVE tires per household at: Central Maintenance Facility 19650 Municipal Drive Saturday, May 31 8 a.m. - Noon Proof of City of Farmington residency is required. This service is offered to Farmington's residential garbage customers at no additional cost beyond the quarterly garbage fee. Responsible use of this program by eligible participants will help ensure its continuation with minimal changes. n 2008 -1~ c3 Celebration 2008 Attractions include: · The Minnesota Zoomobile! · Entertainment by lIKids Dance"! · Naturalist Dan Newbauer · Enviroscape (courtesy of the Met Council) · Learning activities by Mad Science · FREE tree seedlings · And LOTS MORE! Best of 01/, it's FREE!!! rISalt'u'r'daly~I"IIMaIYI"31:11"'200'8'1"1 11 :30am to 1 :OOpm ~ Ramblino River Park ~ -?'/IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII~1I11111111111111111111111111111111111111111111111111111I\\~ Sponsored in part by the Dakota County Board of Commissioners and the Minnesota Pollution Control Agency. 5cL City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us Mayor, Council members, City Administrator (if" FROM: Randy Distad, Parks and Recreation Director TO: SUBJECT: Arbor Day Proclamation DATE: April 7, 2008 INTRODUCTION The annual Arbor Day activities are scheduled for Friday, April 25, 2008. DISCUSSION The City is a Tree City USA designated community. To continue with this designation, the Council must proclaim Arbor Day in the City of Farmington. The City's Arbor Day Celebration is planned for April 25, 2008 at 9:30 am in Hill Dee Park. The City Council is invited to participate through its collective support of the attached proclamation. ACTION REQUESTED Proclaim Friday, April 25, 2008 as Arbor Day in Farmington. ~sriiW Randy Distad Parks and Recreation Director Whereas, Whereas, Whereas, Whereas, Whereas, Whereas, Whereas, Arbor Day Proclamation In 1872, J Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the Oplanting of trees, and the holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and Arbor Day is now observed throughout the nation and the world, and trees can reduce the erosion of our precious topsoil by wind and water, lower our heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for . wildlife, and trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products, and trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community and trees, wherever they are planted, are a source of joy and spiritual renewal, NOW, THEREFORE, I Mayor of the City of Farmington, do hereby proclaim April 25, 2008 as Further, Dated Arbor Day in the City of Farmington, and I urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands, and I urge all citizens to plant and care for trees to gladden the heart and promote the well-being ofthis and future generations. this 7th Day of April in the year 2008 Mayor 7~ ";" COUNCIL MINUTES PRE-MEETING MARCH 17, 2008 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, Fogarty, Pritzlaff McKnight, Wilson Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Brian Lindquist, Police Chief; Kevin Schorzman, Interim City Engineer; Todd Reiten, Municipal Services Director; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by Fogarty, second by Pritzlaffto approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember Fogarty asked if the Councilmembers not in attendance had any comments regarding the resolution opposing the transit taxing district. City Administrator Herlofsky explained it is the same resolution approved in 2007. The purpose of this item is to re-affirm that resolution. Councilmember Pritzlaff stated it was nice to see vehicles come in under the budgeted amount, but noted the savings would be used to equip the pickup with tool boxes and other necessities. He asked ifthese items are not included in the original order. Staff explained those costs are included. This indicates there is more money to pay for those items. There is $9,173 left in the budget. Councilmember Pritzlaff noted the current card access system is six years old and is not capable of handling an additional 19 doors. He felt six years was not very old. Finance Director Roland stated six years ago when the police station and maintenance facility were built, they cut to the bone to keep things under budget. They covered what they needed to at the time and did not think about the future. Now the City has two additional buildings to include in the card access system and the technology has changed tremendously. Council Minutes (Pre-Meeting) March 17, 2008 Page 2 Councilmember Pritzlaff also had questions regarding the 195th Street Agreements. He clarified that these agreements have nothing to do with Newland. Staff confirmed that these would be required for the project no matter what developer was in that area. Bids will be awarded by Council on June 2, 2008. Mayor Soderberg asked some questions on the 2007 Municipal Services Annual Report. Councilmember Pritzlaffhad some questions on the Orderly Annexation Agreement with Empire Township. He asked ifthe agreement could include building regulations that match the City. Councilmember Fogarty noted the township follows State standards much like the City does. Councilmember Pritzlaff asked ifthey were to build something across the street from this line that is not up to standards and that portion wants to come into the City, should the agreement state anything around a certain line should be built to standards. Councilmember Fogarty stated they did not include this because Empire envisions incorporating and they will be putting in their own standards which are comparable. 5. STAFF COMMENTS City Administrator Herlofsky noted the supplemental items include an ad for bids for towing and impounding of vehicles, a resolution opposing Farmington being placed in the Transit Taxing District, and an informational item regarding State Patrol responsibilities. 6. ADJOURN MOTION by Pritzlaff, second by Fogarty to adjourn at 6:56 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~rn~ Cynthia Muller Executive Assistant COUNCIL MINUTES REGULAR MARCH 17, 2008 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Soderberg, Fogarty, Pritzlaff McKnight, Wilson Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Kevin Schorzman, Interim City Engineer; Todd Reiten, Municipal Services Director; Cynthia Muller, Executive Assistant Audience: 4. APPROVE AGENDA City Administrator Herlofsky added supplemental items 7r) Towing and Impounding of Vehicles; 10c) Metropolitan Transit Taxing District; 13b) State Patrol. MOTION by Pritzlaff, second by Fogarty to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) New City Hall Presentation - Wold Architects Mr. Chris Zeimer, Wold Architects, stated a tour was held last Friday for Council and employees. They are currently putting brick on the outside of the building and should be completed in four weeks. Windows will be installed at that point. Inside there is framing and sheet rock work being done, and electrical and mechanical work will be connected. The Council Chambers and conference rooms are taking shape on the first floor. On the upper level, mechanical and electrical work is being roughed-in. The project is on schedule. Regarding the First Street Garage, the roofing was recently finished and work will begin inside. This will be completed before the City Hall. Councilmember Pritzlaff wanted to make sure there was enough height on the flooring under the doors in case of heavy rain. Mr. Zeimer explained the stoop is sloped away from the building and the sidewalk will be reconstructed to match City standards. Councilmember Pritzlaff asked about the size and design of the first floor windows. Mr. Zeimer stated it was a goal in working with City staffto Council Minutes (Regular) March 17, 2008 Page 2 get as much light into the building as possible. The windows are larger on the first floor and smaller on the top to match the downtown. Councilmember Pritzlaff noted there are areas on the first floor where the wall stops in the center of the window and was concerned with how that would look from the outside. Mr. Zeimer explained the finishing on the wall and the window will make a smooth transition. Mr. Zeimer stated the stairs should be installed in the next one-two months and then another tour can be scheduled to see the second floor. 6. CITIZEN COMMENTS a) Response to Mr. Robert Donnelly - Planning City Administrator Herlofsky noted Mr. Donnelly called to thank staff for moving quickly with his request. 7. CONSENT AGENDA MOTION by Fogarty, second by Pritzlaffto approve the Consent Agenda as follows: a) Approved Council Minutes (3/3/08 Regular) b) Approved School and Conference - Fire Department c) Approved School and Conference - Fire Department d) Approved School and Conference - Fire Department e) Received Information Capital Outlay - Municipal Services t) Approved Clean-up Day Agreement - Municipal Services g) Appointment Recommendation City Engineer - Administration City Administrator Herlofsky noted Mr. Kevin Schorzman was appointed City Engineer. Mr. Schorzman has been the Assistant City Engineer for the past year. h) Approved Card Access Upgrade - Police Department i) Approve No Parking Area - Police Department Mayor Soderberg noted this was a cooperative effort between the City and the School District. j) Approved Agreements 195th Street Extension to TH3 - Engineering k) Approved Dakota County Sentenced to Service Contract - Natural Resources I) Approved Local Surface Water Management Plan Vermillion River Watershed Joint Powers Organization Request for Review Extension - Natural Resources m) Received Information Capital Outlay - Fire Department n) Received Information February 2008 Financial Report - Finance 0) Approved 2008 Assistance to Fire Fighters Grant Application - Fire Department p) Approved Bills r) Authorized Advertisement for Bids for Towing and Impounding of V ehicles - Police Department APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT Council Minutes (Regular) March 17, 2008 Page 3 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) 2007 Annual Report - Municipal Services Municipal Services was formed in 2008 when Public Works was re-organized into two separate departments. Municipal Services covers six divisions. The Streets Division maintains 80 miles of streets and 92 cul-de-sacs. The Snow Plowing Division has divided the City into 12 zones. The Sewer Division is responsible for 83 miles of sewer lines and 6 lift stations. The Water Division maintains 2 towers and 8 wells. Two mechanics in the Fleet Division provide maintenance for 89 vehicles, 35 pieces of equipment and 10 trailers. The Solid Waste Division provides garbage collection for 5,613 residents and 164 commercial accounts. The City contracts with Lakeville Sanitation for recycling. Almost 1100 tons of recycling was collected in 2007. The first year of the revenue sharing program brought in $9,958 used to purchase amenities for the parks. Residents brought in 266 tons of cardboard. Global demand for cardboard was high and the City received $12,340 in revenue to cover the cost of collecting it. b) Accept Feasibility Report/Order Public Hearing! Authorize Plans and Specifications - Spruce Street/2nd Street Project - Engineering This project covers Spruce Street from 4th Street to the railroad tracks and 2nd Street from Spruce Street to Oak Street. The recommendation is to reconstruct the road, reconstruct the sanitary sewer and the water main as well as storm sewer improvements. The total estimated project cost is $1.18 million. $171,000 will be items removed from the City Hall project and done as part ofthis project because of the timing of the two projects. This includes streetscape, landscaping, lighting, etc. The trunk improvements will be funded from the trunk utility funds. The remainder of the project will be funded through a combination of bonding and special assessments. Due to the location of the project, the City owns approximately 25% of the benefiting properties. Therefore, the funding contribution from special assessments outside of the City's own will be smaller than normal. The public hearing will be held May 19, 2008, and the amount of the assessment will be identified at that time. Councilmember Pritzlaff suggested, depending on the assessment amount, holding back half ofthe money this year and do the project next year. He asked if they would have to tear up $171,000 worth of streetscape if it was done now with the City Hall. Staff explained it would be that if not more, due to inflation. The Spruce Street project goes back to the north side ofthe sidewalk, so it is close to the building because of the location of the storm sewer and water main. Staff did not recommend doing some of the streetscape with the City Hall project. Councilmember Fogarty was concerned that the residents being assessed were also assessed for Elm Street. Staff explained they have not been assessed yet for Elm Street. Councilmember Fogarty did not want to do back to back assessments. The properties being assessed for this project are apartment buildings. This is a Council Minutes (Regular) March 17, 2008 Page 4 part of doing business and assessments are deductible on their taxes. Staff noted there are no single family residences benefiting from this project. MOTION by Fogarty, second by Pritzlaffto adopt RESOLUTION R18-08 accepting the feasibility report, authorizing preparation of plans and specifications, and scheduling a public hearing for May 19, 2008 for the Spruce Street/2nd Street Reconstruction Project. APIF, MOTION CARRIED. c) Transit Taxing District - Administration This is to re-affirm a resolution approved by the City Council in 2007 opposing the City of Farmington being placed in the Transit Taxing District. Councilmember Fogarty attended a meeting in St. Paul to urge the legislators not to vote to add taxing the residents of Farmington. Councilmember Fogarty feels Farmington has been caught in the crossfire between other entities. Nothing was said about why Farmington was to be included in the taxing district. Farmington will see no benefit from this tax. The Met Council said Farmington may see some benefit in 10 years, but that will be $3-5 million later. Lakeville is also being placed in the district. Mayor Soderberg noted this is the type of behavior that gives politics a bad name. Adding Farmington to the Transit Taxing District after we have engaged in discussions about this, does a lot to sour that. Councilmember Pritzlaff was unhappy about the process. He had to attend another event to represent the City, but felt more Councilmembers should have met with the legislators. MOTION by Pritzlaff, second by Fogarty to re-affirm RESOLUTION R40-07 opposing the City of Farmington being placed in the Metropolitan Transit Taxing District. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Development Fee Structure - Administration/Engineering In an effort to improve the City's private development process, staffhas been looking at ways to give the private developers a better understanding of the engineering costs associated with private development. Staffhas developed a pre- development surety that will secure the City's interest in engineering costs on private development prior to a development contract. Sureties proposed are: Single Family Multi-Family Mixed Use Commercial $350 per lot $65 per unit $300 per unit $0.25 per building square foot Developers could provide the City with the surety through a cash escrow, a bond or a letter of credit. If cash escrow, they could draw it down as bills are occurred, or keep it aside and pay them on a monthly basis. The developers would also be provided with an average of engineering costs per lot or per unit as follows: Council Minutes (Regular) March 17, 2008 Page 5 Single Family Multi-Family Mixed Use Commercial $730 per lot $250 per unit $630 per unit $0.70 per square foot This will replace the pre-plat surety currently in place. This will not change how the developers are billed. They are currently billed per month for the hours actually spent doing their reviews and inspections. Councilmember Pritzlaff asked if the developer has a construction trailer on site, if the inspector could check in with the developer and check out. Staff stated inspectors could attempt to do that, but depending on when the developer is there, it may not work. Staff has no problem with letting the developer know when they are coming. If the developer is not there, the inspection would still need to be done. MOTION by Fogarty, second by Pritzlaffto approve the creation of a pre- development contract surety that will be collected from potential developers prior to engineering review of potential developments. APIF, MOTION CARRIED. b ) Veteran Re- Integration Seminar - Administration City Administrator Herlofsky has received requests to hold an event to assist veterans who return to Farmington from an overseas assignment. MOTION by Pritzlaff, second by Fogarty to support the Beyond the Yellow Ribbon Campaign. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE a) Property Tax Update - Finance Finance Director Roland explained the new format of the property tax statements. She urged residents to check the Dakota County website for information. b) State Patrol - Administration Council received a copy of an e-mail from Rep. Pat Garofalo regarding the State Patrol shifting more responsibility to the Cities, even after receiving extra funding for State Patrol officers. Councilmember Fogarty: Thanked City Administrator Herlofsky and City Engineer Schorzman for dealing with the water issues on 190th Street. Councilmember Pritzlaff: On Thursday he attended the Partners in Progress event. City Engineer Schorzman: There is a new mentor student in Engineering for the semester from Farmington High School. Council Minutes (Regular) March 17, 2008 Page 6 Mayor Soderberg: He received an invitation to attend a conference at Fairview Ridges Hospital which he is unable to attend and asked if other Councilmembers were available on April 25, 2008. CEEF is hosting their annual Easter event this Saturday at Meadowview Elementary School from 10 a.m. until noon. The State ofthe City address will be presented to the Chamber on Wednesday, at 7:30 a.m. at the Eagle's Club. 14. ADJOURN MOTION by Fogarty, second by Pritzlaffto adjourn at 8:27 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~)rl~ ~thia Muller Executive Assistant /6 City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator n.___ \J>'~ FROM: Lisa Shadick, Administrative Services Director SUBJECT: Temporary On-Sale Liquor License - Farmington VFW Post #7662 DATE: April 7, 2008 INTRODUCTIONI DISCUSSION The Farmington VFW Post #7662 is requesting a Temporary on-sale Liquor License for a Community Education Awards Dinner to be held April 25, 2008. This event will be held at the St. Michael's Church located at 22120 Denmark Ave. Per State Statute, a Temporary Liquor license must first be approved by the City and then forwarded to the State for approval. BUDGET IMPACT The State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit organizations. Therefore, the City has not established a fee for a Temporary On-Sale Liquor License. ACTION REQUESTED Approve the attached application for a Temporary Liquor License for the Farmington VFW Post #7662, for a Community Education Awards Dinner, April 25, 2008. Respectfully submitted, ~ d. 4ha~ Lisa Shadick Administrative Services Director Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar St-Suite 133 St. Paul, MN 55101-5133 (651)296-6439 TDD (651)282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE t-..l HOME PHONE (bS\) ( ) T\;PE OF ORGANIZATION M"CLUB DCHARlTABLE DRELIGlOUS DOTHER NONPROFIT ADDRESS ---- ~t. . .t?U6';;';; ~- .,.....- ..- &: C?~'f2;:% r-~J4r~~ Location where license will be used. If an outdoor area, describe r)T vV\ \ CJ.t..AEL,,<:;' (lA.ll-k'I/~' c-. CJ..l~+-l- C6~/~ ~eU"-:Z:v0 ~ ~ Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service. Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of coverage. (NOTE: Insurance is not mandatory.) APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gambling Enforcement Director i ~ I Note: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the city or County at least 30 days before the event. PS-09079 (6/98) 7e- City of Farmington 325 Oak Street, Farmington, MN 55024 (651)463-7111 Fax(651)463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator(j Randy Distad, Parks and Recreation Director FROM: SUBJECT: Capital Outlay DATE: April 7, 2008 INTRODUCTION The City's approved 2008 Capital Outlay Budget identified funding for the purchase of a new van in the Recreation Division. DISCUSSION The van is being acquired through the State bid process, which eliminates the requirement for the City to go through the competitive bidding process. A 2008 Dodge Grand Caravan SE, 7 passenger will be purchased. The cost of the new van, including tax and license will be $22,491.52. In addition to the cost of the van there will be additional costs of approximately $250 for the purchase and installation of a trailer hitch and City logos (2) for the van. BUDGET IMPACT The Adopted 2008 Capital Outlay Budget included funding in the amount of $24,313, for a new van for Recreation. The total cost to purchase the vehicle, trailer hitch and vehicle logos is $22,741.52, which results in the price of the vehicle being $1,571.48 under the budgeted amount. ACTION REQUESTED This item is for informational purposes only. Bes ectfully SjJl!/)mit~ ' . () fh1,~ an y Distad, Parks and Recreation Director 7d City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator I>f Randy Distad, Parks and Recreation Director \J FROM: SUBJECT: Approve Boulevard and Right of Way Maintenance Policy and Mowing Map DATE: April 7, 2008 INTRODUCTION The City's Parks Maintenance Division and Public Works staff currently maintains (i.e. mow, trim and remove weeds) boulevards and right of ways but no clear policy currently exists identifying which boulevards and right of ways City staff should be maintaining. With the mowing season almost upon us, City staff would like to have the City Council approve a policy on the maintenance of boulevards and right of ways and a mowing map that will provide clear direction. DISCUSSION City staff met several times in 2007 to discuss the development of a policy that identifies boulevard and right-of- way areas that should be maintained by staff. As a result of these meetings an attached policy and map were created that identified the areas to be maintained by City staff. Perhaps the most beneficial outcome of the meetings was the realization that there was not a clear understanding of what areas of storm water detention ponds should be mowed that abuts a boulevard or right of way. Under the policy and map created, the maintenance of these areas are clearly delineated and these areas will be added to the City's mowing route so that they are routinely mowed at a width of six feet from the back of curb. In regards to situations where maintained areas are located within Dakota County or Minnesota Department of Transportation (MN DOT) right of way areas, the proposed attached policy clearly states the areas the City shall maintain and the areas to be maintained by either Dakota County or MN DOT. Finally, in situations where there is a City boulevard, the policy identifies the areas to be maintained by City residents and the boulevard areas that the City staff will maintain. ACTION REQUESTED Approve by motion the Boulevard and Right of Way Maintenance Policy and the mowing map. 11~'jj;;;; Randy Distad Parks and Recreation Director Boulevard and Right of Way Maintenance Policy Purpose The purpose of developing this policy is to clarify who should maintain the areas within City boulevards, Dakota County right of ways and Minnesota Department of Transportation (MN-DOT) right of ways. Definitions For the purposes of clarifying key words in this policy, the following definitions are being used: Boulevard - The area between the sidewalk and the curb. Right of Way - The area from where private property line ends to the curb of a street or the area from where the private property line ends to the shoulders of a rural section of a road. Rural Road Section - A street or road that contains no curb. Concrete Curb - A concrete border forming part of a gutter along the edge of a street. Maintain - The practice of eliminating weeds by spraying or reducing grass and weeds to an acceptable height by mowing or trimming. Policy In a situation where a City boulevard or right of way exists the following policy shall be followed: . The property owner whose property abuts a boulevard or right of way whether on the side(s), back or rear of the property shall be responsible for maintaining the boulevard or right of way regardless if there is or isn't a trail and/or sidewalk located in the boulevard or right of way. . If the City owns property (i.e. park, open space, storm water detention pond, well site, or wetland) abutting a right of way or boulevard, then the City shall be responsible for maintaining the right of way or boulevard In a situation where Dakota County right of way exists in the City the following policy shall be followed: . If a trail and curb exists, then the City shall maintain the area from the trail to the curb. . If a sidewalk and curb exists then the resident shall maintain the area from the sidewalk to the curb. . If no trail or sidewalk exists but a curb exists, then it shall be Dakota County's responsibility to maintain. . If a rural road section exists, then it shall be Dakota County's responsibility to maintain. . If a City entrance sign exists along a rural road section, then the Parks and Recreation Director or designee shall determine an area around the signs to be maintained. In a situation where MN-DOT right of way exists in the City the following policy shall be followed: . If a City entrance signs exist along a rural road section, then the Parks and Recreation Director or designee shall determine an area around the signs to be maintained. . If a rural road section exists, then the Minnesota Department of Transportation shall be responsible for maintaining the right of way. . If a trail exists, then the City shall mow 18 inches on each side of the trail and the remaining portion of the right of way shall be maintained by the Minnesota Department of Transportation. / ~\- , ~I -------~ ~Q City of Farmington: Mowing Q"~ G .~ . "" a Clc::J d~': 127~ ~ '( o ~ C1 ~ [J o C\ , t' ..(\~ Q D ~ ~ / , c_ ! \')~ c::::::::::" fr" ~1~~ .'88 '" Legend - Stormwater Pond Boulevards - Parks Mowing_Trails - Public Works Mowing - Parks Mowing_Boulevards _ Parks Mowing_Parks Note: PaJ'1(s mows areas weekly Public Works mows areas 2 to 3 times each growing season City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ciJarmington.mn.us 7e TO: Mayor, Councilmembers, and City AdministratovA Brenda Wendlandt, Human Resources Director ~/ FROM: SUBJECT: Appointment Recommendation -Police DATE: April 7, 2008 INTRODUCTION The recruitment and selection process for the appointment of a full-time Police Officer, to fill a vacant position in the Police Department, has been completed. DISCUSSION After a thorough review by the Police Department and the Human Resources Office, an offer of employment has been made to Ms. Grace McCallum. Ms. McCallum has worked as a police officer for the City of Ashby and has a bachelor's degree in criminal justice. Ms. McCallum meets or exceeds the minimum qualifications for this position. BUDGET IMPACT This position is provided for in the 2008 budget. ACTION REQUESTED Approve the appointment of Ms. Grace McCallum as a Police Officer in the Police Department, effective on March 31, 2008. Respectfully Submitted, k/~~(t Human Resources Director cc: Personnel file 7+ City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Admjnistrator(j' FROM: Kevin Schorzman, P.E., City Engineer SUBJECT: Adopt Resolution - No Parking Restriction 19Sth Extension Project DATE: April 7, 2008 INTRODUCTION & DISCUSSION At the February 4,2008, meeting, Council designated 19Sth Street from Akin Road to TH-3 as a Municipal State Aid Street. The Minnesota Department of Transportation (MnDOT) has reviewed the construction plans for the 195th Street Extension Project. MnDOT has indicated that a condition of approval of the plans is that the Farmington City Council declare a ban for parking on 19Sth Street because the improvements will not provide adequate width for parking. Due to the fact that this project ties into 195th Street on the west end, and 190th Street at TH-3, the roadway being constructed as part of this project will carry two designations. From Akin Road to Deerbrooke Path, the roadway will be 19Sth Street. From Deerbrooke Path to TH-3 the roadway will be I 90th Street. BUDGET IMPACT None. ACTION REQUESTED Adopt the attached resolution Banning Parking of Motor Vehicles On 195th Street from Akin Road to Deerbrooke Path, and on I 90th Street from Deerbrooke Path to TH-3. Respectfull ~( Kevin Schorzman, P .E., City Engineer cc: file RESOLUTION NO. R-08 PROHIBITNG PARKING OF MOTOR VEHICLES ON 195TH STREET FROM AKIN ROAD TO DEERBROOKE PATH, AND 190TH STREET FROM DEERBROOK PATH TO T.H. 3 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 7th day of April, 2008 at 7:00 p.m. Members present: Members absent: None Member introduced and Member seconded the following resolution: WHEREAS, Dakota County and the City of Farmington have planned the extension of 19Sth Street from its current eastern terminus east of Diamond Path to T.H. 3 in the City of Farmington, Minnesota; and WHEREAS, the new roadway will be designated as 19Sth Street west of Deerbrooke Path, and will be designated as 190th Street east of Deerbrooke Path to T.H. 3; and WHEREAS, MnDOT, Dakota County and the City of Farmington will be expending State, County and Municipal State Aid Funds on the improvement of this Street; and WHEREAS, this improvement does not provide adequate width for parking on the street; and approval of the proposed construction as a Municipal State Aid Street project must therefore be conditioned upon certain parking restrictions. NOW THEREFORE, BE IT RESOLVED THAT: The City of Farmington hereby restricts and prohibits the parking of motor vehicles on 19Sth Street from Akin Road to Deerbrooke Path, and on 190th Street from Deerbrooke Path to T.R. 3 at all times, and directs the City staff to erect appropriate signage notifying the public of the parking restriction, and enforce the parking restriction. This resolution adopted by recorded vote of the Farmington City Council in open session on the 7th day of April, 2008. Mayor Attested to the day of April, 2008. City Administrator SEAL ~ City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator ~. FROM: Kevin Schorzman, P.E., City Engineer SUBJECT: Adopt Resolution - MnDOT Limited Use Permit DATE: April 7, 2008 INTRODUCTION & DISCUSSION As part of the TH-3 roundabout project, pedestrian and bike trails are being constructed in the right-of-way of TH-3 as shown on the attached diagram. The ability to construct, operate and maintain the trails as part of the roundabout project is conditioned on the City obtaining a Limited Use Permit (LUP) from the Minnesota Department of Transportation (MnDOT). Before MnDOT will issue an LUP, they require the local governing body to pass a resolution acknowledging their responsibility for the construction, operation and maintenance of the trail. The resolution and the permit will cover only the trails on the west side of TH-3. Empire Township is adopting a similar resolution and will receive a separate LUP for the trails located on the east side ofTH-3 in the Township. BUDGET IMPACT None. ACTION REQUESTED Adopt the attached resolution agreeing to enter into a Limited Use Permit with MnDOT for construction, operation and maintenance of the trails constructed as part of the roundabout project. Respectful!1 Submitted, j::/ #_. ~_. ,,/~ Kevin Schorzman, P .E., City Engineer cc: file RESOLUTION NO. R-08 CITY OF FARMINGTON LIMITED USE PERMIT WITH THE STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION FOR A PEDESTRIAN TRAIL IN THE RIGHT -OF WAY OF TRUNK HIGHWAY 3 AT 190TH STREET Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the ih day of April, 2008 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution. WHEREAS, the City of Farmington is a political subdivision, organized and existing under the laws of the State of Minnesota; and, WHEREAS, the City Council ofthe City of Farmington has approved a plan to construct a pedestrian trail in the right-of-way of Trunk Highway 3 to promote the orderly and safe crossing of the highway; and, WHEREAS, the State of Minnesota Department of Transportation requires a Limited Use Permit for the construction and utilization of said pedestrian trail. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Farmington hereby consents to enter into a Limited Use Permit with the State of Minnesota, Department of Transportation for the following purposes: I. To construct, operate and maintain a pedestrian trail within the right-of-way of Trunk Highway 3 (TH 3=00 I) of the State of Minnesota which lies within the Corporate Limits of the City of Farmington along 190th Street. The City of Farmington shall construct, operate and maintain said trail in accordance with the Limited Use Permit granted by the Minnesota Department of Transportation. BE IT FURTHER RESOLVED, that the City Council and the Mayor are authorized to execute the Limited Use Permit and any amendments to the Permit. This resolution adopted by recorded vote of the Farmington City Council in open session on the 7th day of April, 2008. Mayor day of April, 2008. Attested to the City Administrator SEAL ?J K:\141 \141 062741 \CAO\Dwg\141062741C601.dwg 2/1/200B V : ! fuI~! 1 5~ \'~ ! , i Ii, ~~t-< " I Ilia I W I~~ ,_n4.o-;:-tt-so,O 1 0 1~8 f.-.-J I ~ tl ~ ~f I . C~ {, I 6'::t N lIi g~ ~;ij~ I tc. I I .!:i;:;t I 'i~ I I ljL'" -C'r). I 'i I -I I / 11 -11 I\-/ /---1 '2 ,~~ II. -+'- ,..d. --I=':' / ~' , 1~1;~_=<1I' /~r I" I r1~~~ ~ .I\~ ~ ir't_-- -;:J\~ l' III ~ ri!.. /I J I -~ ! 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CONSTRUCTION PLAN Phone: 651-636-4600 Fax: 651-636-1311 SlGtU.TU CBONfSTROO 2008 WWW.bl."..lUtroo.comDATer..........I.}lIOIuc.NO. un.. v/1 f--------;----- - )!2 Q~ 0.. eF G:~ ~~ 8 ~~. ~ ~~ 09 ~!l! ~s ~ ~ili ~ ~ a '" ;0 '" " ~ '" i> '" " " o ~ o o S i.~O , : i ;:J.ti)1 \ \ \\~ ! ~, ~ t-J~ ~ ,=:""" b T ~3~ ~ ~i c~~:~~~~~_~~_____:h-~ ~ ~~z ++0 ~~a ~~~ i":'" ro~ I I 8 , ~ ,:; ~ ~ 000 LI ~ ~,,~ ~oo I~~a "'''....!'l ~~~~ ~1~1~~ ~~~~ OOOtU /II '-- , , , P:::J-- ===,= L___ --- \ , -.., I I I I ,-.....-...... ~ z o 1!If9.ftIYCI1ITll"fTtU.T1Hl5l'lNf.snc:lI'l.CATTON.OIlUf'QllT w"'rIU!"""lDnloeOAUHI)Bl.i'frOIe:::r~ ANtI1W.TI~ADULyua..sm'1l.DFU5IONALfflGI- =;"=:S":::~l1!DI'HIHN5(JfA, .. '" ~ - 2/1/21101 PI\l)l',NO. 14..-n+1 9-3, City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7A TO: Mayor and Councilmembers 12- City Administrator \j/ FROM: Brian A. Lindquist, Police Chief SUBJECT: Electronic Security of Farmington High School Construction Site DATE: April 7, 2008 INTRODUCTION The Farmington Police Department was approached by ISD 192 with concerns of security for building materials at the new high school construction site. We were given a tour of the buildings and the grounds and asked to assist in protecting the site. DISCUSSION After careful review, the Farmington Police Department recommended placing the StopTech Centurion Scout wireless alarm system at the site. This system will be connected to several sensors that will notify officers of an intrusion over the 800 MHZ radio system. A copy of the proposal given to the school as well as an equipment list accompanies this memo. BUDGET IMPACT A budget of $4000 was approved to purchase a new StopTech Alarm System for 2008. An additional $4900 worth of equipment is necessary to secure the site. ISD 192 as agreed to enter into a contract with the City of Farmington at $400 a month for approximately the next 12 months to rent the alarm system. The rental fees are designed to cover the costs of the additional sensors. Upon completion of the contract, the City of Farmington retains ownership of the system and all additional equipment. ACTION REQUESTED Information only Respectfully submitted, L/?)/Y Brian A. Lindquist Chief of Police ALARM MONITORING AGREEMENT TillS AGREEMENT, entered into on the date last executed below, is by and between the CITY OF FARMINGTON, a Minnesota municipal corporation ("City") and INDEPENDENT SCHOOL DISTRICT NUMBER 192, a Minnesota public school corporation ("ISD"), (collectively referred to as the "Parties"). WHEREAS, ISD is owns property ("Premises") on which a high school is currently being constructed; and WHEREAS, ISD has security concerns with storing construction materials outdoors; and WHEREAS, the City agrees to assist ISD with providing security for the Premises during the construction of the high school. NOW, THEREFORE, in consideration of the mutual promises, and for good and valuable consideration, the parties hereto mutually agree as follows: 137741 1. SECURITY EQUIPMENT. The City agrees to provide and have installed a wireless alarm system on the Premises. 2. MONITORING SERVICE. The City agrees to monitor signals received from the security system located on the Premises. Upon receipt of notification that an alarm condition exists, the City shall make every reasonable effort to respond to the Premises. 3. PAYMENTS. ISD agrees to pay the City $400 per month for monitoring and responding to alarm conditions at the Premises. 4. NO WARRANTY. The City makes no express or implied warranties as to any matter whatsoever, including, without limitation, the condition of the equipment, its merchantability or its fitness for any particular use. 5. LIABILITY. ISD agrees that the City is not an insurer and that no insurance coverage is offered herein. Payments by ISD are for alarm system monitoring that is designed to reduce certain risks of loss, though there are no guarantees that the monitoring will reduce such risks of that no loss will occur. The City is not assuming responsibility and therefore shall not be liable to ISD for any loss or damage suffered by ISD as a result of burglary, hold-up, fire, smoke, equipment failure, or any other cause whatsoever, regardless of whether such loss or damage or personal injury was caused by or contributed by the City's negligent performance or failure to perform any obligations. 6. INDEMNIFICATION. ISD agrees to defend, indemnify, and hold harmless the City against any and all claims, liability, loss, damage, or expense arising under the provisions of this Agreement and caused by or resulting from negligent acts or lof2 omissions of ISD and/or those of ISD employees or agents. All parties to this agreement recognize that liability for any claims arising under this Agreement are subject to the provisions of the Minnesota Municipal Tort Claims Law, Minnesota Statutes, Chapter 466. In the event of any claims or actions filed against either party, nothing in this Agreement shall be construed to allow a claimant to obtain separate judgments or separate liability caps from the individual Parties. 7. OWNERSmp. Upon completion of the construction ofthe high school, the City shall retain ownership of the security system equipment installed on the Premises. 8. TERM AND MODIFICATON. This Agreement shall be effective twelve (12) months from the date of execution by both Parties. The parties may modify any provision of this Agreement by subsequent agreement. 9. ENTIRE AGREEMENT. This Agreement contains the full understanding of the parties and may not be amended, modified, or canceled except in writing signed by the parties. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be duly executed as of the dates shown. Approved and Adopted this _ day of , 2008. Approved and Adopted this _ day of , 2008. INDEPENDENT SCHOOL DISTRICT 192 CITY OF FARMINGTON Chair of School Board Mayor Superintendent Administrator 137741 20[2 Farmington High School Construction Site Security Problem: The Farmington High School construction project has reached a point where on-site security of construction materials is a concern. There are several geographical situations, (remote location, lack of occupied neighboring residences and the vast size of the construction area), that compound the problem. Though there are several remedies for those problems, none of them are inexpensive. After careful review of the site and conditions within the building, the Farmington Police Department makes the follow suggestions to enhance on-site security. I. The South entrance is not currently used by construction personnel and is blocked by jersey barriers. Although the barriers block the main driveway, an additional two or three barrier's is recommended to lengthen the barrier to natural obstacles. it .. -I , 2. The North entrance is secure and would require no modification. 3. The West side of the construction project abuts the City of Lakeville and the Spyglass Addition. There is a possibility from the west, but it is unlikely that any vehicle capable of carrier larger construction would be able to enter or exit the property from this location. 4. Building interior: The interior of the building is vast and open. Providing a secure zone for the entire building would be extremely expensive and difficult. It is our recommendation to decrease the area of coverage and concern. This area will be confined to the ground floor directly adjacent to storage rooms of concern and the north side access points. 5. Controlled Gate Access: In order for the system to function at optimal efficiency, a strict daily construction schedule must be maintained. It is suggested that gate access be controlled by on-site personnel allowing entrance to the site only during designated hours of operation. Interior Solutions: The Farmington Police Department suggests deploying the StopTech Centurion Scout wireless alarm system to assist in securing the new high school construction site. The Scout consists of several components: . The base unit will be placed in the construction office trailer. This is a small briefcase-sized unit that will need to be plugged in to AC power (there is a built- in battery backup in case of a power failure). Within this case are the main unit and the 800 MHz radio. This radio will be used to transmit the alarms directly to the Farmington Police Department officers on duty, as well as the DCC. . The repeater will need to be installed within the high school. This increases the range of the sensors, enabling greater coverage. This unit will need AC power as well (battery backup included) . The sensors will be placed at various locations at the construction site. They are: o North and South Drives: An outdoor motion sensor will be placed along each of these drives to signal an approaching vehicle. Initial discussions placed the sensor near the Flagstaff Avenue gates. However, we feel that placing the sensors closer to the school would be more beneficial if someone decided to drive around the gate. o Interior: After discussion we determined that it would be too difficult to use door sensors to secure the exterior ofthe building. We contemplated using outdoor motion sensors, but weather factors such as wind could potentially create problems with the sensitivity settings we would need. We recommend placing 8 motion sensors inside the building. These are stand alone battery operated units. Possible locations are: · (3) along the south hallway, first floor · (I) near the loading dock area · (1) near the locker room area · (I) near the east access, second floor · (I) near the building access, first floor · (1) in the room where the majority ofthe copper will be stored. This unit is designed to take digital photographs of the subject that tripped the alarm . No sensors (except for the north and south drives) will be installed on the exterior of the building. To recap, the equipment that will be provided by the Farmington Police Department for this project is: . Stop- Tech Centurion Scout (a) . (I) 800 MHz radio (b) . (2) Outdoor Motion Detectors (c) . (7) Indoor Motion Detectors (d) . (1) Motion Detector with Integrated Digital Camera (e) · (1) Repeater (f) (a) Centurion Scout (b) Motorola XTS 1500 Radio (c) Outdoor Motion Detector 8t .-;;. - ~ (d) Indoor Motion Detectors M \ \ \ I $ \ , I ~ ~i( '- ~ (e) Motion Detector with Integrated Digital Camera (f) Repeater }' ~ ) ~ ,~ , CL--- 't - ...I:.~. ~~~.~: ..,.,.......- : ~ ....#O-~...~~.~ .............. Bude:et ImDact: The City of Farmington and the Farmington Police Department will make the following system available to the school district at a rate of $400 per month based on a 12 month deployment. There are several additional security items that would be purchased by the police department as well as deploying a radio to the site to make the system operable. City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Lisa A. Shadick Administrative Services Director SUBJECT: Supplemental Agenda DATE: April 7, 2008 It is requested the April 7, 2008 agenda be amended as follows: CONSENT AGENDA 7i) Authorize Advertisement for Bids for Audio Visual Equipment - Administration Approve the attached specifications and authorize the advertisement for bids for the new City Hall project. ADD: 7k) Approve Temporary On-Sale Liquor License and Gambling Event Permit - Administration Approve a Temporary On-Sale Liquor License and Gambling Event Permit for St. Michael's Church. Respectfully submitted, ~t?~ Lisa Shadick Administrative. Services Director ~. City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator FROM: Lisa Shadick, Administrative Services Director SUBJECT: Request for Bids - AudioNisual Equipment DATE: April 7, 2008 INTRODUCTION The City is required to go out for bid for audio/visual equipment in the new City Hall. DISCUSSION City staff is requesting authorization to go out for bid for the audio/visual equipment for the new City Hall. The attached bid document includes all necessary new equipment needed, as well as the requirements for uninstalling of existing equipment and installation of existing and new equipment. At the time this memorandum was written, the bid document was still under review by the City Attorney. BUDGET IMPACT The funding for audio/visual equipment is included in the City Hall budget. ACTION REQUESTED Approve the audio/visual bid specifications with any revisions made by the City Attorney and authorize staff to advertise for bids for this project. Respectfully submitted, ~L a-~d.,~~__ Lisa Shadick Administrative Services Director cc: File City of Farmington, MN Chambers AN System RFP Contacts: Lisa Shadick Administrative Services Director City of Farmington 325 Oak Street Farmington, MN 55024 (651 )463-1802 Ishadick@ci.farmington.mn.us Mark Moore Apple Valley, Farmington, & Rosemount Cable Commission 7100 W 147th St Apple Valley, MN 55124 (952)953-2502 mmoore@ci.apple-valley.mn.us BID FORM City of Farmington, MN Council Chambers AN System Relocation and Upgrade Date: April 7th, 2008 Bid Proposal for: City of Farmington, MN 325 Oak Street Farmington, MN 55024 Primary Contacts: City of Farmington, MN Lisa Shadick Administrative Services Director 325 Oak Street Farmington, MN 55024 (651) 463-1802 IshadicklQ>-ci. farminaton. mn. us Apple Valley, Farmington, & Rosemount Cable Commission Mark Moore 7100 W 147th St Apple Valley, MN 55124 (952) 953-2502 mmoorelQ>-ci .apple-vallev. mn. us Pre-Bid Meeting Expected Award Date Submittals Due Majority work in new Chambers Relocation and Integration of Existing Equipment Final Acceptance April 21st, 2008 10:00AM April 15th, 2008 10:00AM April 21st, 2008 May 5th, 2008 June 2th through June 27th, 2008 June 17th through June 27th, 2008 Important Dates: BIDS DUE July 7th, 2008 Notes: A 10% Bid Bond is required with bid response. A Performance and Payment Bond will be required of awarded vendor. City will require awarded vendor to sign contact (see attached example contract). In compliance with your Invitation for Bids and the documents therein specified, all of which are incorporated herein by reference, the undersigned bidder proposes to furnish all equipment, labor, and materials and perform all work necessary for completion of this project, in accordance with the Plans and Specifications dated , and any Addenda's noted below, as prepared by for the consideration of the following amount: Total bid including installation and applicable sales taxes: In Dollars $ Signature: Contact and Title: Vendor: Address: City, Zip: Phone and email: Addenda's Noted: CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA SECTION 27 41 00 - Integrated Audio Visual General PART 1 - GENERAL 1.01 GENERAL A. Refer to Bidding Information; conditions of the contract and Division I, General Requirements, which all apply to work under this section. 1.02 DESCRIPTION OF WORK A. This section applies to all work under the audio video contract. This shall include, but not be limited to, the following: 1. Remove existing AN cablecast system from existing city hall. 2. Transport existing equipment to new city hall. 3. Install existing and any new equipment in new city hall. 4. Furnish and install flat panel monitors in chambers for presentation. 5. Furnish and install a projector for presentation. 6. Furnish and install any cabinets, racks, mounts etc. as required. 7. Program a complete audio DSP program with intuitive software based user interface. Creating a virtual mixer interface. 8. Furnish any other materials required to complete all systems listed above that mayor may not be listed. 9. Perform complete system testing and verify full system operation. 10. Furnish test results and provide to Owner in paper and electronic disc format. 11. Provide Owner two sets of "As-built" drawings on paper and electronic format (.dwg & PDF formats). 12. Provide Owner with training and training documentation. B. The work shall include all materials, equipment and labor required for complete and properly functioning audio video systems. C. Work persons skilled in the particular craft involved and regularly employed in that particular craft shall perform all elements of the construction. D. All work shall be performed in a neat, work person like manner in keeping with the highest standards of the craft. 1.03 CODES AND STANDARDS A. Standards and other procedures referenced by this bid package as follows: 1. Giddings, G. H. Phillip. Audio Systems - design and installation Focal Press, 1990. 2. ICIA IlnfoComm International Design and Installation Course Curriculum 3. National Electrical Code 4. Local Electrical Code 5. National Fire Protection Association B. All contractors shall familiarize themselves with all codes and standards applicable to their work. No extra compensation will be allowed for corrections or changes in the work required Audio Visual Systems 274100 -1 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA due to failure to comply with the applicable codes and standards. Where two or more codes or standards are in conflict, that which requires the highest order of workmanship will take precedence, but such questions shall be referred to City for final decision. 1.04 AUDIONlSUAL DRAWINGS A. Drawings for the audiolvisual systems work are in part diagrammatic and are intended to convey the scope of work and to indicate in general the location of the equipment. B. Contractor shall layout their own work and shall be responsible for determining the exact quantities and locations of the equipment. C. Contractor shall take own field measurements for verifying locations and dimensions; scaling of the drawings will not be sufficient for laying out the work. D. Because of the scale of the drawings, certain basic items for an installation are not shown, but where such items are required by code or where they are required for proper installation and operation of the work, such items shall be furnished and installed. 1.05 SITE INSPECTION A. Contractor shall inspect the site prior to submitting bid for work to become familiar with the conditions of the site which will affect the work and shall verify points of connection with existing system wiring. B. Extra payment will not be allowed for changes in the work required because of the contractor's failure to make this inspection. 1.06 COORDINATION AND COOPERATION A. It shall be the contractor's responsibility to schedule and coordinate work with the schedule of the City and the General Contractor so as to progress the work expeditiously, and avoid unnecessary delays. B. Contractor shall fully examine the drawings and specifications for other trades and shall coordinate the installation of their work with the work of the other contractors. Contractor shall consult and cooperate with the other contractors for determining space requirements and for determining that adequate space is allowed with respect to their equipment, other equipment, and the building. The City reserves the right to determine space priority of the contractors in the event of interference between piping conduit, ducts, and equipment of the various contractors. C. Conflicts between the drawings and specifications or between the requirements set forth for the various divisions shall be called to the attention of the City. If clarification is not asked for prior to the taking of bids it will be assumed that none is required and that contractor is in agreement with the drawings and specifications as issued. If clarification is required after the contract is awarded, such clarification will be made by the City and the decision will be final. D. Special care shall be taken for all equipment. All equipment and material shall be completely protected from weather elements, painting, plaster, dust, dirt, debris, theft, etc., until the project is substantially completed. Damage from rust, paint, scratches, etc., shall be repaired as required to restore equipment to original condition. Audio Visual Systems 274100 - 2 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA E. Protection of all equipment during the painting of the building shall be the responsibility of the Painting Contractor, but this shall not relieve the AV Contractor of the responsibility for checking to assure that adequate protection is being provided. F. Where the final installation or connection of equipment in the building requires Contractor to work in areas previously finished by Owner, the Contractor shall be responsible that such areas are protected and are not marred, soiled or otherwise damaged during the course of such work. Contractor shall be responsible for patching and refinishing of such areas, which may be damaged in this respect. 1.07 MATERIALS AND EQUIPMENT A. All materials and equipment shall be the standard product of a reputable manufacturer regularly engaged in the manufacture of the specified item unless authorized in writing by the City Administrative Services Director or City Administrator. Where more than one unit is required of the same item they shall be furnished by the same manufacture except where specified otherwise. B. All equipment shall be installed in strict accordance with the manufactures specifications. C. The equipment specifications cannot deal individually within ancillary items such as rack kits, mounts, power strips, rack accessories, wire ties, etc., which may be required to produce the equipment performance and function as specified, or as required to meet the equipment guarantees. Such items, when required, shall be furnished by contractor, as part of the equipment whether or not specifically called for. 1.10 SUBMITTALS A. Contractor shall furnish, to the City, 3 complete sets of "D" size shop drawings and other submittal data. Contractor shall review and sign shop drawings before submittal. B. Contractor shall supply submittals to the City for review prior to commencing work. C. Shop drawings shall be bound into sets that cover related items for a complete system for as much as practical and shall be identified with symbols or "plan marks" used on drawings. Incomplete, piecemeal, or unbound submittals will be rejected. D. City will review shop drawings solely to assist Contractors in correctly interpreting the plans and specifications. D. Contract requirements cannot be changed by shop drawings, which differ, from contract drawings and specifications. E. Submittals required by the various sections of the Project Manual may include, but are not necessarily limited to those identified in the included submittals schedule. F. After award of contract, the Contractor shall provide a complete submittal schedule including dates that the submittals will be to the City for review. G. Contractor shall include cut sheets for any equipment the contractor is substituting for equipment listed within this document. H. Contractor shall have all submittals to the City within 10 days of award of contract. Audio Visual Systems 274100 - 3 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA 1.11 OPERATION AND MAINTENANCE MANUALS A. Operation and maintenance manuals shall be submitted to the City in duplicate upon completion of the job. Manuals shall be bound in a 3 ring hard-backed binder. Front cover and spine of each binder shall have the following lettering done: "Operation and Preventative Maintenance Manual for Council Chambers AudioNisual Systems Farmington City Hall", along with date (month and year). 1.12 TEST AND DEMONSTRATION A. All systems shall be tested by Contractor and placed in proper working order prior to demonstrating systems to owner. 1.13 TRAINING AND DEMONSTRATIONS A. Prior to acceptance of the AudioNisual installation, the Contractor shall provide to Owner, or their designated representative, all comprehensive training on essential features and functions of all systems installed, and shall instruct the owner in proper operation and maintenance of such systems. 1. Provide adequate notice to Owner as to when instruction will be conducted so appropriate personnel can be present. 2. Prepare instruction format for a minimum of 4 Owner Representatives. B. Equipment and system training: 1. Training sessions shall use the printed installation, operation, and maintenance instruction materials included in the O&M manuals and emphasize preventative maintenance and safe operating procedures. 2. Training shall be performed by qualified factory-trained technicians. 4. Equipment training shall occur as soon as possible after the start up and testing of the equipment and shall include hands on operation. 5. Contractor shall provide no less than 8 but no more than 16 hours of on site training. C. Contractor shall submit a certificate, signed by the Owner stating the date, time and persons instructed and that the instruction has been completed to Owner's satisfaction. D. System shall be substantially complete by June 2ih, 2008. Training and final acceptance shall be completed by July ih, 2008. 1.14 PERMITS, FEES, AND ETC. A. Secure all required permits and pay for all inspections required in connection with the AudioNisual systems work. Contractor shall post all bonds and obtains license required by the State, City, County, and Federal agencies. 1.15 SUBSTITUTIONS Audio Visual Systems 274100 - 4 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA A. To obtain approval to use unspecified equipment, bidding contractors shall submit written requests to the City at least 4 days prior to bid due date. Requests shall clearly describe the equipment in which approval is being requested. Include all data necessary to demonstrate that equipments capabilities, features, and performance are equivalent. Also include a cost comparison between specified equipment and equipment in which approval is being requested. If equipment is acceptable, City will approve it via addenda. The City will not, under any circumstances, be required to prove that an item proposed for substitution is or is not of equal quality to the specified item. B. Where substitution is approved, Contractors assume all responsibility for physical dimensions, operation and all other resulted changes. This responsibility extends to cover all extra work necessitated by other trades as a result of the substitution. 1.16 APPROVED CONTRACTORS A. AN Contractor shall have been in business for at least 5 years with proven track record of A V system integrations and television broadcast systems. B. AN Contractor's company must be a Certified AudioVisual Solutions Provider (CAVSP) as set forth by InfoComm International standards. C. AN Contractor shall have employees on staff and assigned to the project who are Certified Technology Specialists (CTS) as set forth by InfoComm International standards. D. AN Contractor shall have a manufacturer-trained and master certified Crestron or AMX programmer on staff. E. AN Contractor pulling the audiolvisual cabling (if different from the prime audio video contractor) shall meet the same CTS requirements. F. Bidding contractors must be authorized resellers of all equipment included within the video and audio systems of this contract. G. AN Contractor shall have a minimum of five successful integrations of similar Audio, Visual, Production systems, and submit referral contact information and project summary of said projects. H. Bidder shall provide all necessary documentation with bid submission that Bidder/Contractor meets minimum qualifications. 1.17 ACCEPTABLE MANUFACTURERS A. In most cases, equipment specifications are based on a specific manufacturer's type, style, dimensional data, catalog number, etc. Listed with the base specification, either in the manual or on the plan schedules, are acceptable manufacturers approved to bid products of equal quality. These manufacturers are encouraged to submit to the City at least 4 days prior to the bid due date drawings and catalog numbers of products to be bid as equals. B. Contractors, who do not submit prior to bidding, run the risk of having the product rejected at time of shop drawing submittal. Extra costs associated with replacing the rejected product shall be the responsibility of Contractor and/or the manufacturer. C. If Contractor chooses to use a manufacturer listed as an equal, it shall be his responsibility to assure that the manufacturer has complied with the requirements in 'A' above. Contractor shall Audio Visual Systems 274100 - 5 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA assume all responsibility for physical dimensions, operating characteristics, and all other resulting changes. This responsibility extends to cover all extra work necessitated by other trades as a result of using an alternative manufacturer. E. Where a model or catalog number is provided, it may not be inclusive of all product requirements. Refer to additional requirements provided on the plans in the specifications as required. Similarly, there may be additional requirements included in the model or catalog number that are not specifically stated. These requirements shall also be met. 1.18 QUALITY ASSURANCE A. Contractor shall be a company specializing in AudioNisual systems with a minimum of five years documented experience in installation of AudioNisual systems or similar to those specified below. 1.19 WARRANTY AND SERVICES A. The entire AudioNisual system including all sub-systems shall be guaranteed against defect in materials and installation for a minimum of one year. Any malfunctions that may occur within the guarantee period shall be promptly corrected without cost to Owner. This guarantee shall not limit or void any manufacture's express or implied warranties. 1. Warranty period will begin upon issue of final acceptance certificate. C. Continuing Maintenance: The contractor shall furnish an hourly rate with the proposal submittal, which shall be valid for a period of one year from the date of acceptance. The rate will be used when cabling support is required to affect moves, adds, and changes to the system performed by an approved Contractor shall be added to the warranty. D. Final Acceptance & System Certification: Completion of the installation, in-progress and final inspections, receipt of the test and as-built documentation, and successful performance of the cabling system for a two week period will constitute acceptance of the system. 1.20 CHANGES IN THE WORK A. A Contract Change Order is a written order to Contractor signed by Owner and Contractor, issued after the execution of the Contract, authorizing a change in the Work or an adjustment in the Contract Sum or Contract Time. Only Contract Change Order may change the Contract Sum and/or the Contract Time. B. Owner, without invalidating the Contract, may order changes in the Work within the general scope of the Contract consisting of additions, deletions or other revisions, with the Contract Sum and the Contract Time being adjusted accordingly. All such changes in the Work shall be authorized by Contract Change Order and shall be performed under the applicable conditions of the Contract Documents. C. The cost or credit to Owner resulting from a change in the Work shall be determined by mutual acceptance of a lump sum properly itemized and supported by sufficient substantial data to permit evaluation. A Change Order in excess of $300.00 shall be submitted with each item listed individually with a material cost and labor unit extension. Overhead and profit, as mutually agreed upon between Owner and Contractor shall be added to material and labor cost figures. F. It shall be the responsibility of Contractor before proceeding with any change to satisfy them self that the change has been properly authorized on behalf of Owner. Audio Visual Systems 274100 - 6 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA 1.21 COMPLETION A. Systems, at time of completion, shall be complete, efficiently operating, and non-hazardous and ready for normal use by Owner. B. When all the work is complete Contractor shall thoroughly clean all material and equipment installed as a part of this contract and leave all equipment and material in new condition. C. Contractor shall clean up and remove from the site all debris, excess material and equipment left during the progress of this contract. PART TWO - PRODUCT 2.01 PRODUCT REQUIREMENTS A. Substitutions: Contractor may propose substitutions during the bidding process. B. Substitution Approval: Owner reserves the right to govern over and determine whether proposed substitutions are equal to the specifications. 2.02 PRODUCT SPECIFICATIONS A. Provisions: Product specifications are provided in subsequent sections to Contractor for the appropriate configuration and/or provision of accessories as well as for a guide to indicate key features for possible substitutions. B. Substitutions for Non-specified Products: Where no product specification is provided, Contractor may use manufacturer's specification for the identified product as a guide for suggesting appropriate substitutions. Substitutions are subject to prior approval by City. C. Deviation: Products provided or installed that deviate from the products named herein in make, model, color, or other significant characteristic (i.e., non-approved substitutions) shall be removed and replaced with specified products at no additional expense to Owner. 2.03 MISCELLANEOUS MATERIAL A. Required Equipment: Contractor shall provide additional system components typically and reasonably required to make system operational even though not specifically indicated in Drawings, Appendices, or Specifications including, but not limited to, cable, connectors, connecting accessories, adaptors, power supplies, power strips, rack mounting adapters and shelves, cover plates and closure panels, relays and switches, remote antenna mounts, terminal blocks, and related connector and terminations hardware required by but not supplied with the equipment. B. Blank Fill Panels: Contractor shall provide blank fill panels to cover any openings in equipment racks. Fill panels shall match finish of specified rack hardware. C. Power Distribution Strips: Contractor shall provide power distribution strips as necessary for distributing power within equipment racks. Strips shall be UL listed and appropriate for professional installation. Audio Visual Systems 274100 -7 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA 2.04 CABLE A. Cable shall be provided and installed as detailed herein. Cable installed that does not conform to these standards or that has not been given prior approval by City shall be removed by Contractor and replaced at Contractor's sole expense. B. Installed Video: Video signal coaxial cables shall have #18 solid copper center conductor, gas-injected high density Polyethylene or Fluorinated Ethylene Propylene insulation, copper braid shield of at least 95% coverage and 100% dual-sided foil and black PVC jacket unless color is otherwise noted. Cable shall be designed as a low loss serial digital video cable. Belden 1694A, WestPenn 6350, Canare L-5CFB, Liberty 18-CMR-SD, or equal. Plenum cable, Belden 1695A, WestPenn 256350, Liberty 18-CMP-VID-COAX, or equal. C. Flexible Video: Short video cables that are intended to be moved or adjusted on a regular, frequent basis may be constructed of a stranded bare copper center conductor RG-59/equivalent cable with >94% copper braid shield and polyethylene dielectric. Canare LV-61S, Belden 1505A, WestPenn 819, or equal. Plenum cable, Belden 1506A, West Penn 25819, or equal. D. High Resolution RGBHV GraphicsNideo: Cable type and size shall be selected to provide a minimum of 250 MHz bandwith (-3d B) over the length of each RGBHV signal path from source to display, including losses and gains through cable loss, signal processing, switching and distribution equipment. Manufacturer shall designate cable as suitable for high-resolution use. Kramer BCP-5X, Extron MHR-5, Covid 3800, WestPenn WP6355, Belden 1281S5, Liberty RGB5C-PVC CI2/CMH, or equal. Plenum cable, Extron MHR-5P, Belden 1282S5, WestPenn WP258195, Liberty RGB5C-SD-PLN, or equal. E. Installed Line Level and Microphone (single line): Audio signal cable shall have twisted pair #24 stranded tinned copper conductors, polyethylene conductor insulation, aluminum- polyester foil shield, #24 stranded tinned copper drain wire and chrome PVC jacket. Belden 8761, WestPenn 291, Canare L-2T2S, Liberty 24-2P-STAR, or equal. Plenum cable, Belden 88761, Gepco, or equal. F. Broadband Video Antenna Cable: For runs shorter than 15', RG-59. For runs 15'-50', RG-6. G. Wireless Antenna Extension Cable: 75-0hm or 50-Ohm coaxial cable, as directed by microphone manufacturer. H. Loudspeaker Wire: 16 AWG minimum. I. Unshielded Twisted Pair (UTP) Cable: Shall be consistent with Owner standards for UTP cable, unless otherwise noted in specification or recommended by hardware manufacturer for use with their equipment. J. Control: Shall be as recommended by equipment manufacturer, with the appropriate number of conductors for the application. Audio Visual Systems 274100 - 8 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA K. Labels: Labels shall include a yellow or white paper or vinyl slip with typed or machine printed designations, secured in place with a wider section of clear heat shrink tubing or integral clear adhesive-backed plastic. L. Terminations: Provide specialized terminating hardware as required. M. Schedule: Contractor shall submit schedule prior to installation for City review indicating cable types that will be used on the project. 2.05 CONNECTORS A. Connectors shall be provided and installed as detailed herein. Connectors installed that do not conform to these standards or that have not been given prior approval by City shall be removed by Contractor and replaced at Contractor's sole expense. B. BNC (Video): Video signal BNC connectors shall be 3-piece crimp-on type with insertion barrel and ferrule, and gold flashed crimp-on center pin. Barrel shall provide full circumferential contact with the braid. Fittings shall be sized to fit the cable. ADC BNC series or equal. C. RCA (Video): Video signal RCA Connectors shall be 3-piece crimp-on type with gold flashed center pin, ADC CRCA series or equal. D. BNC (RGBHV Graphics): Graphics signal BNC connector shall be crimp-on type with insertion barrel and ferrule, and gold flashed crimp-on center pin. Barrel shall provide full circumferential contact with the braid. Fittings shall be sized to fit the cable. BNC manufacturer, model and tools as recommended by the manufacturer of the RGBHV/graphics cable. E. XLR: Strain relief shall be sized to fit the cable. Connector shell shall be isolated from all contacts. Neutrik CA-NC series or equal. F. Mini-XLR: Strain relief shall be sized to fit the cable. Connector shell shall be isolated from all contacts. Switchcraft or equivalent. G. Phone (RCA): Phono/RCA connectors shall have gold contact and solid center pin with meal strain relief. Neutrik NYS373 or equal. H. Phone (1/4 inch): Reinforced one-piece body shall have brass bar running length of handle. Switchcraft 297 (TRS) or equal. I. Mini (1/8 inch): Shall be Neutrik NYS231 (TRS) or equal. J. Schedule: Contractor shall submit schedule prior to installation for City review indicating connectors that will be used on the project. 2.06 INTERFACE PANELS A. Finish: Interface plates and connector panels shall be as indicated and as specified herein. Finish on custom wall interface plates shall match that of electrical and other work and shall be coordinated with City prior to ordering. Connector panels in equipment racks shall match finish of rack frame and specified/provided blank panels unless called out otherwise in equipment schedules. Audio Visual Systems 274100 - 9 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA B. Floor Boxes: Floor box plates shall be provided wherever connectivity through a floor box is indicated on drawings. C. Labels: Interface plates and connector panels shall be engraved to show connector functionality. Engravings shall be finished with a contrasting color to plate finish. Verify engraving detail in preconstruction submittal prior to fabrication. D. Connector Placement: Verify connector layout detail for custom panels in Preconstruction submittal prior to fabrication. E. Box Mounts: Wall and floor interface plates shall mount to appropriate electrical conduit boxes unless indicated otherwise. F. Cut-ins: Where no box is provided, Contractor shall cut in appropriate opening for plate, and provide appropriately sized mud-ring/caddy to securely attach plate to wall. PART THREE-EXECUTION 3.01 EQUIPMENT 1. Safety: Contractor shall use proper structural installation techniques and maintain a minimum 5:1 safety margin. 2. Custom Mounting Finish: Custom mounting hardware shall be painted by Contractor to match either color of wall, ceiling or equipment, at City's discretion. 3.02 INTERCONNECTION 1. Interpretation: Contractor shall make system interconnections as indicated on Drawings and specified herein. Contractor shall interpret Drawings using an understanding of the equipment and general system topology (both existing and future/specified). Contractor shall provide power and control lines to and from power supplies, remotely controlled equipment and other devices even though not explicitly indicated on Drawings or listed in equipment tables. 2. Additional: Contractor shall be responsible for associated equipment signals not specifically documented in provided drawings. These include synchronizing signals, transmitting and receiving antennas, and LAN connections to equipment provided and/or installed by Contractor. 3. Exceptions: Contractor shall not be responsible for unrelated low voltage wiring such as data and voice connections except as they pertain to interface boxes, interface plates, and integrated control systems. 3.03 CABLE MANAGEMENT 1. Above Ceiling: Cabling located above ceilings shall be tied off to and supported by ceiling supports or other structures at a minimum of eighteen (18) inches above the ceiling. Not on Ceiling: Cabling shall not lie on the ceiling. Audio Visual Systems 274100 -10 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA 2. Wall Cabling: Cables installed in a horizontal fashion along wall surfaces shall be installed in surface raceway approved by Owner. 3. Floor Cabling: Cabling placed at floor level such as microphones shall be installed on the floor in the shortest possible route to the nearest wall considering traffic patterns and in an enclosure designed for that use and offering protection from foot traffic. 4. Desk Cabling: Where a cable is installed using desk furniture, a means of protecting the cables and holding cabling to a fixed surface shall be installed. 5. Grommets: Holes in horizontal furniture surfaces for cable pass-through shall be provided with appropriate sized grommet. Grommet shall be black unless otherwise specified or required. 3.04 CONNECTOR TERMINATION 1. Video Connectors: Video connectors (BNC, RCA, F) shall be terminated using a crimp tool or dies designed specifically for the connectors being applied. 2. XLR Connectors: Terminate XLR type connectors wired pin 2 high, pin 3 low, and pin 1 shield. 3. UTP: UTP cable shall be terminated with crimps tools or tools specified by manufacturer. 3.05 TRAINING A. Coordination and Personnel: Training shall be coordinated with Owner's schedule, and Contractor personnel who provide training are subject to Owner's approval. 3.06 PROJECT CLOSEOUT A. Completion: System shall be considered complete when all of the following has occurred: 1. Testing has been completed to the satisfaction of Owner and City. 2. Punch-listed items have been addressed to the satisfaction of Owner. 3. As-built drawings and system documentation has been turned over to Owner and City. a. Included in as-built will be complete system drawings, programming software used in programming, all files associated with the programming and network addressing of all viewstations. 4. Complete operational training has been conducted with Owner's staff. B. Acceptance: Contractor shall secure written Acceptance of systems in the form of authorized Owner signature on Acceptance Document. This shall constitute the date of Acceptance. Audio Visual Systems 274100 -11 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA PART FOUR-TESTING 4.01 TESTING & INSPECTION A. Notification: Prior to start of testing, provide a list to City of test equipment, make, model numbers, and calibration dates that will be used. B. Testing: Contractor shall perform complete testing on system before inspection. Selected systems may be retested during inspection at Owner's discretion. C. Display/Output checks: Contractor shall verify that visual and audio outputs from the system are high-quality and without noticeable distortion or feedback at normal operating levels. D. Wiring and Labeling: Contractor shall check all inputs and outputs for correct wiring and labeling. E. Computer Graphics: Computer graphics shall be crisp and focused with respect to color alignment. If color alignment is not registered properly, Contractor shall identify source of problem and correct. F. Time Domain Reflectometer (TDR): Contractor shall use a TDR to test UTP cable for pair length differences. Contractor shall adjust for skew as necessary for proper signal alignment. END OF SECTION 27 41 00 Audio Visual Systems 274100 - 12 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA SECTION 27 41 16 - Integrated Audio Visual Systems Cabling and Equipment PART 1 - GENERAL 1.01 RELATED DOCUMENTS A. General Requirements and Section 27 41 00 - Integrated Audio Visual General. 1.02 DESCRIPTION OF WORK A. The work included under this specification consists of furnishing all labor, equipment, materials, and supplies and performing all operations necessary to complete the installation of this audio/visual system in compliance with the specifications and drawings. Contractor will provide and install all of the required material to form a complete system whether specifically addressed in the technical specifications or not. 1.03 SUBMITTALS A. General information as required by section 27 41 00. B. Submittal data for cabling and components shall consist of catalog cuts as showing technical data necessary to evaluate the materials, if materials are substitutions from that which are specified by this document. 1.04 WORK DONE BY OTHERS A. Unless noted otherwise, the building's Electrical Contractor will provide field device back boxes, and conduit paths for use by Contractor. In general, the following is provided: 1. Electrical needs by electrical contractor. 2. Conduits by Electrical Contractor unless otherwise noted. 3. Network and data connections by other contractor unless otherwise noted. 4. RF drops by other contractor. 5. Fiber cabling and terminal equipment by other contractor unless otherwise noted. 1.05 FIRE STOPPING A. Contractor shall be responsible for fire stopping all conduit sleeves and cable tray where required to maintain integrity of fire and/or smoke walls. Contractor shall see architectural drawings for walls that require fire rating. PART 2 - PRODUCTS For quantities refer to the provided drawings unless noted. 2.01 WIRE AND CABLING A. General Information as required by 27 41 00 Audio Visual Systems 274116 - 1 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA 2.02 EQUIPMENT RACKS Provide and install the following: A. Control room equipment racks shall be Capable of supporting E.I.A. standard 44RU 19" width rack mounted equipment. Constructed of 14 and 18 gauge (.074", .047") steel superstructure framework with external attachable side, top, rear, and bottom panels. System/85 cabinets: 20 gauge (.035") sides, 14 gauge (.074") base, 20 gauge (.035") tops, and 14/18 47gauge (.074"1.0") combo for frames. It shall also include a steel rear locking door, steel sides, steel top, wood laminate work shelf, and riser pedestal. 1. Acceptable Manufacturer: a. Winsted or approved equal. QTY 1 each B. Presentation Equipment Racks shall be EIA compliant 20RU 19" stand alone welded steel. They shall include a lockable solid steel rear doors, Plexiglas lockable front door and, shall also include a welded steel caster base. 1. Acceptable Manufacturers: a. Middle Atlantic ERK series or approved equal. QTY 1 each C. Rack Filler Panels shall be supplied with a series of standard vented or solid blank panels as determined by the contractor and included to cover areas not filled in with specified equipment. These panels shall be measured in standard rack unit multiples and available with standard part numbers for future changes to the system. 1. Acceptable Manufacturers: a. Winsted 85000 series or approved equal. b. Middle Atlantic EB series or approved equal. QTY as needed. D. Surge Eliminator shall be a compact standalone unit in a magnetic shielding steel enclosure. It shall operate from 120 volts AC and have a 9-foot, grounded, 3-wire #14 line cord. There shall be 2 grounded AC receptacles. Overall dimensions shall be 4.0" H x 10.2" W x4.2. It shall have a load rating of 15 amps at 120 volts, a self-test circuit with visual indicator and provide EMI/RFI filtering. It shall meet Federal Grade A, Class 1, Mode 1 guidelines for power line surge suppressors and withstand at least 1000 occurrences of surge pulse voltages up to 6000 volts. a. Acceptable Manufacturer: 1. Surgex SA 15 or approved equal. QTY 1 per equipment rack Audio Visual Systems 274116 - 2 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA E. Power Distribution shall be 1" deep x 1.3" wide. J-Box shall be 2" deep X 1.5" wide. Thin power distribution shall feature NEMA 5-15R outlets. Corded power strip include 15 amp protection and mounting hardware. Corded models shall be terminated with 10' power cord and NEMA 5- 15P plug. It shall feature a black anodized finish. It shall be UL Listed in the US and Canada a. Acceptable Manufacturers: 1. Middle Atlantic PDT series or approved equal. QTY 1 per rack or as needed. 2.03 PRODUCTION VIDEO EQUIPMENT Provide and install the following: A. Robotics shall have a pan angle of at least 3000 and tilt of at lease 1900. It shall pan at 300 per second and tilt at 250 per second. It shall have a land accuracy of +/- of 3 minutes. It shall be compatible with existing equipment. a. Acceptable Manufacturer: 1. Panasonic AW-PH360N - There will be NO approved equal. QTY1 B. Power Supply shall be as specified by robotics manufacturer. a. Acceptable Manufacturer: 1. Panasonic AW-PS300A QTY1 2.04 AUDIO EQUIPMENT Provide and install the following: A. The Digital Audio Platform shall be available in various I/O configurations. Inputs/outputs shall be specified in pairs, up to a total of 24. Inputs/outputs shall be analog, with internal 24-bit AID & D/A converters operating at a sample rate of 48kHz. All internal processing shall be digital (DSP). Electronically balanced inputs and outputs shall be provided on plug-in barrier-strip connectors. Expansion units, utilizing CobraNet@, shall be available. It shall also be capable of having a software based custom GUI (graphic user interface). All microphone inputs shall be a AEC type. 1. Acceptable Manufacturer: a. Biamp Audia Flex or approved equal - QTY 2. b. Biamp IP-2 or approved equal - QTY 2. c. Biamp OP-2e or approved equal - QTY 7. Audio Visual Systems 274116 - 3 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA d. Biamp AEC-2HD or approved equal - QTY 9. e. Biamp DaVinci software or approved equal - QTY 1. 2. GUI organization: The GUI shall be laid out in logical manner as to make navigation to the specific room that needs adjustment simple and easy to use. User shall have acess to and control over including but not limited to the following: a. Mic gain control of all inputs. b. A three band parametric equalizer per mic input. c. Mix level control of each miclsource. d. Output level and dynamics (IE compression) to all destinations. e. RMS level meters on all inputs and outputs. B. Microphones shall a 12" gooseneck tabletop type with programmable logic mute. It shall have an attached 10' cable with XLR connector. It shall have a cardioid condenser microphone element. 1. Acceptable Manufacturer: a. Shure MX412D/C series or approved equal QTY2 C. Wireless Microphones shall be a two channel agile 2.4GHz system. It shall have 70 preprogrammed frequency settings. It shall be DSP based with auto feedback elimination on each channel. It shall have one hand held transmitter and one lavaliere type transmitter. The hand held microphone shall; have a condenser mic element with an output power of at least 25mW. The lavaliere shall have a condenser type mic element with an output power of at least 25mW. 1. Acceptable Manufacturer: a. Sabine SMW7215-C5-U-M1 or approved equal QTY1 D. Amplifier shall be a four channel 70v type. It shall not have exposed gain controls. It shall have a power out put rating of at least 150 watts per channel. 1. Acceptable Manufacturer: a. QSC CX204v or approved equal. QTY1 Audio Visual Systems 274116 - 4 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA E. Ceiling Speakers shall have a 5" self-contained plenum rated back can, with tile support and spring loaded self-aligning clamps for installation. It shall be 70.7 volt with multiple tap values. It shall be rated for at least 100 watts RMS. 1. Acceptable Manufacturer: a. Tannoy eMS 501 NO approved equal. QTY10 F. Solid State Recorder shall use removable compact flash type storage media. It shall be capable of encoding to MP3, MP2, WAVand BWF formats. It shall have balanced audio inputs. 1. Acceptable Manufacturer: a. Marantz PMD570 or approved equal. QTY1 G. Compact Flash Card for MP3 Recorder 1. Acceptable Manufacturer: a. San Disk 2GB Ultra II 2.0GB QTY1 H. Assisted Listening shall be an FM wireless assistive listening system for use by the hearing- impaired. The assistive listening system (ALS) shall be capable of broadcasting on 57 channels and be frequency agile. 1. Acceptable Manufacturer. a. Listen Technologies L T-800-072-SQ or approved equal. QTY1 b. Listen Technologies LA-326 rack kit or approved equal. QTY1 c. listen Technologies LA-122 antenna or approved equal. QTY1 d. Listen Technologies LR-400-072-SQ receiver or approved equal. QTY4 e. Listen Technologies LA-321 charging case or approved equal. QTY1 Audio Visual Systems 274116 - 5 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA I. Monitor Speakers shall be a self-powered active enclosure. They shall be two-way speaker with a 1" soft dome tweeter and S" multi fiber pulp cone. They shall be magnetically shielded. 1. Acceptable Manufacturer: a. Tannoy Reveal SA or approved equal. QTY2 J. Audio Matching Transformers shall be used when audio impedances from output to input do not match. 1. Acceptable Manufacturer: a. RDL TX-1A or approved equal. b. RDL STD-10K or approved equal. c. RDL TX-LC2 d. RDL PS-24A QTY as needed by drawings K. Auxiliary Microphone input panel shall be a custom stainless steel 2 gang wall panel with custom engraving. See drawings for engraving. 1. Acceptable Manufacturer: a. ProCo, RCI QTY as needed by drawings 2.0S PRESENTATION VIDEO EQUIPMENT Provide and install the following: A. Video Projector shall be SOOO Lumens with a contrast ratio of 1000:1. It shall have 3-chip LCD light engine. It shall have a native resolution XGA 1024x768. It shall have a long throw lens as needed. Vendor to determine the optimum lens. The projector shall include a three year manufacturer's warranty. 1. Acceptable Manufacturer: a. Christie LXSOO or approved equal. QTY1 Audio Visual Systems 274116 - 6 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA B. Chambers Display shall be a RS 232 controllable 52" diagonal LCD flat panel. It shall have built in speakers, composite video inputs, VGA Input, and NTSC/ATSC and QAM or card slot tuners. It shall have a native resolution of at least 1920x1 080i. 1. Acceptable Manufacturer: a. LG 52" LCD Monitor TV or approved equal.* *Final size/specs may change after bid award. QTY2 C. Lobby Display shall be a RS 232 controllable 42" diagonal LCD flat panel. It shall have built in speakers, composite video inputs, and NTSC/ATSC and QAM or card slot tuners. It shall have a native resolution of at least 1366x768. 1. Acceptable Manufacturer: a. LG 42LG30 or approve equal QTY2 D. Council Plasma Display Mounts: 1. Acceptable Manufacturer: a. Chief PDR Series heavy duty swing out wall bracket. QTY2 E. Lobby Display Mounts shall be fixed-tilt wall mounts. They shall accommodate flat panel displays up to 125 pounds. They shall use teardrop for quick installation and removal of display. They shall have a security device to secure the display from accidental dismount. 1. Acceptable Manufacturer: a. Chief MSRU or approved equal. QTY2 F. Twisted Pair Receivers shall have a VGA output of 1.5Vpp on 750, DC coupling with up to UXGA; 1080p resolution and a SIN ratio of 60dB RMS unweighted; 69dB RMS @5MHz weighted. It shall an audio output capable of 4dBu on 1 kO, DC coupling, 20Hz to 20kHz, @ OdBu audio bandwidth and a SIN ratio of 0.33% @ OdBu @ 1 kH. 1. Acceptable Manufacturer: a. Kramer TP-46 QTY as needed by drawings Audio Visual Systems 274116 - 7 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA G. Twisted Pair Transmitters shall have a VGA input of 1.5Vpp on 750, DC coupling with up to UXGA; 1080p resolution and a SIN ratio of 60dB RMS unweighted; 69dB RMS @5MHz weighted. It shall an audio output capable of 4dBu on 1 kO, DC coupling, 20Hz to 20kHz, @ OdBu audio bandwidth and a SIN ratio of 0.33% @ OdBu @ 1 kHz. 1. Acceptable Manufacturer: a. Kramer TP-45 QTY as needed by drawings H. Video Router shall be an RS232 controllable 8x8 full matrix composite video router. It shall have a pass through bandwidth of at least 150 MHz (-3 dB), fully loaded. 1. Acceptable Manufacturer: a. Extron MA V 88 V or approved equal. QTY1 I. Scan Converter shall have 1 RGBHV, RGBS, RGsB with 1 buffered loop-through input. It shall have a 10 bit digital encoder and 24 bit digital sampling. It shall have 1 S-video and 1 composite video output (NTSC 15.75 kHz, 525 lines). 1. Acceptable Manufacturer: a. Extron VSC-500 and rack kit or approved equal. QTY1 J. VGA DA shall be a 1x6 distribution amplifier. It shall have a selectable gain of 0 dB or +3 dB (when input is 0.7 Vp-p, output is 0.7 V or 1.0 V). It shall have a bandwidth of at least 300 MHz (- 3 dB). 1. Acceptable Manufacturer: a: Extron P/2 DA6xi and rack kit or approved equal. QTY as needed by drawings K. VGA Switch shall be a 4x1 auto switch with RS232 control. It shall have a bandwidth of at least 300 MHz and -68dB of crosstalk. 1. Acceptable Manufacturer: a. Extron SW4 VGArs and rack kit or approved equal. QTY as needed by drawings L. Document Camera shall be a RS232 controllable in ceiling mounted progressive scan with digital imager. It shall have 1-CCD 1/3" with a 1024 x 768 resolution. It shall have a 12x optical zoom with a 2x digital zoom. It shall capable of 1800 digital image rotation. 1. Acceptable Manufacturer: Audio Visual Systems 274116 - 8 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA a. Wolfvision EYE-10 and necessary mounting hardware or approved equal. QTY1 M. DVDNCR shall be a tuner-free DVD and VCR combo. It shall also be mounted on a custom rack shelf. 1. Acceptable Manufacturer: a. JVC HR-XVC14B b. Middle Atlantic RSH series QTY 1 each N. Podium VGA monitor shall be a 17" color TFT active matrix SXGA LCD. It shall have a 600:1 contrast ratio with a 1700 horizontal and 1550 vertical viewing angle. 1. Acceptable Manufacturer: a. Viewsonic VA703b or approved equal QTY1 O. Podium Cable Cubby shall be a rectangular flush mount enclosure. It shall provide 120volt receptacles, VGA with audio and LAN connectivity. Color shall be black. 1. Acceptable Manufacturer: a. Extron 300s or approved equal. QTY1 2.07 REQUEST TO SPEAK QUEUING Provide and install the following: A. Logic Relays shall use momentary contact closure to trigger a latching relay. Relay shall be rated at least 24VAC. 1. Acceptable Manufacturer: a. RDL ST-LCR2 and appropriate power supply or approved equal. QTY as needed by drawings B. Seat Position Panel shall have a lighted momentary push button with custom engraving nomenclature to be determined by the City. 1. Acceptable Manufacturer: a. ProCo, RCI QTY as needed by drawings Audio Visual Systems 274116 - 9 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA C. Mayor Position Panel shall have lighted momentary push buttons with custom engraving. See drawings for engraving. 1. Acceptable Manufacturer: a. ProCo, RCI QTY as needed by drawings D. Control Room Panel shall have lighted indicators with custom engraving. See drawings for engraving. 1. Acceptable Manufacturer: a. ProCo, RCI QTY as needed by drawings 2.08 ON AIR LIGHT A. Horizontal on air light shall be a wooden enclosure with ON AIR light with a smoked glass window mounted in a silver frame, attached to an oak mounting base. The warning "ON AIR" shall only appear when illuminated and shall not be visible when not in use. The ON AIR light shall use four 24 VDC bulbs in parallel. To be installed in the council chambers. Final location to be approved by City. 1. Acceptable Manufacturer: a. Titus Technological Laboratories OAL-HS or approved equal. QTY1 B. Vertical on air light shall be a wooden enclosure with ON AIR light with a smoked glass window mounted in a silver frame, attached to an oak mounting base. The warning "ON AIR" shall only appear when illuminated and shall not be visible when not in use. The ON AIR light shall use four 24 VDC bulbs in parallel. To be installed in back hallway next to entrance door to control room. Final location to be approved by City. 1. Acceptable Manufacturer: a. Titus Technological Laboratories OAL-VS or approved equal. QTY1 C. On Air Switch shall be a 24 volt heavy duty, lighted, latching, push-button, with the custom engraving "On Air When Lit". 1. Acceptable Manufacturer: a. To be determined by AV Contractor and preapproved by City. Audio Visual Systems 274116 -10 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA PART 3 - EXECUTION 3.01 EQUIPMENT A. Install AudioNisual Systems cables and auxiliary materials as indicated in accordance with manufacturer's written instructions, and recognized practices. B. Contractor shall use proper structural installation techniques and maintain a minimum 5:1 safety margin. C. Custom parts and mounts shall be painted or otherwise finished to match the color of the wall, ceiling, or equipment at the Architects discretion. 3.02 INTERCONNECTION A. Interpretation: Contractor shall make system interconnection as indicated on Drawings and specified herein. Contractor shall interpret Drawings using an understanding of the equipment and general system topology (both existing and future). Contractor shall provide power and control lines to and from power supplies, remotely controlled equipment, and other devices even though not explicitly indicated on Drawings or listed in equipment sections. B. Additional: Contractor shall be responsible for associated equipment signal not specifically documented in provided drawings. These include synchronizing signals, transmitting and receiving antennas, and LAN connection to equipment provided and/or installed by Contractor. 3.03 EQUIPMENT LOCATION A. Coordination: Where device locations are not shown on rack/console elevations or project drawings, Contractor shall coordinate with Architect. B. Equipment not specifically shown, shall be mounted securely to/within equipment racks, walls, tables Etc. 3.04 TESTING AND INSPECTION A. General information as required by 27 41 00. B. General: Contractor shall check the functionality and programming of system prior to final inspection. Any programming bugs shall be fixed prior to final inspection. C. Demonstration: Contractor shall demonstrate all system control functions during final inspection for each phase. D. Date of Acceptance: Upon final inspection by Owner and Architect, and sign-off of any/all punch lists by Owner, the date of sign-off shall be considered the Date of Acceptance. 3.05 TRAINING A. General information as required by 27 41 00. B. Prior to acceptance of the AudioNisual installation, the Contractor shall provide to Owner, or their designated representative, all comprehensive training on essential features and functions of all systems installed, and shall instruct the owner in proper operation and maintenance of such systems. Audio Visual Systems 274116 - 11 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA 1. Provide adequate notice to Owner as to when instruction will be conducted so appropriate personnel can be present. 2. Prepare instruction format for a minimum of four Owner Representatives. C. Equipment and system training: 1. AN Contractor shall provide instruction on major pieces of equipment. 2. Training sessions shall use the printed installation, operation, and maintenance instruction materials included in the O&M manuals and emphasize preventative maintenance and safe operating procedures. 3. Training shall be performed by qualified factory trained technicians. 4. Contractor shall attend all sessions performed by the manufacturer's representative and shall add to each session any special information relating to the details of installation of the equipment as it might impact the operation and maintenance. 5. Equipment training shall occur as soon as possible after the start up of the equipment and shall include hands on operation. 6. Contractor shall provide no less than 8 but no more than 16 hours of on site training. D. Contractor shall submit a certificate, signed by the Owner stating the date, time and persons instructed and that the instruction has been completed to Owners satisfaction. END OF SECTION 274116 Audio Visual Systems 274116 - 12 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA SECTION 27 41 70 - Integrated Control Systems PART 1 - GENERAL 1.01 REFERENCE A. The Provisions of Sections, 27 41 00, 27 41 16, the Biding and Contract Requirements, drawings and appendices are included as a part of this section as though bound herein. 1.02 DESCRIPTION OF WORK A. Provide, install, program and configure fully functional Integrated Control System. 1.03 SUBMITTALS A. General information as required by 27 41 00 and 27 41 16 1.04 QUALIFICATIONS A. All Control system programming work shall be performed by an on-staff programmer, certified by the manufacturer at the highest level of programming certification available. Certificate shall be submitted to City prior to start of work. 1.05 FUNCTIONAL REQUIREMENTS A. The following equipment shall be controlled: 1. Podium Panel a. Flat Panel displays and Projector: source select, channel, video mute, volume b. Audio Switch: allow source select c. Volume: allow user to control basic, over all room volume and mute of selected video source. No control of microphone levels. d. DVD basic controls, play, stop, chapter, pause, DVD menu navigation, shuttle, chapter. etc. e. Document Camera zoom, focus, and iris controls 2. Staff Panel a. All of the functions available on Podium Panel b. Projector power on/off, status IE lamp life, temperature, power ETC c. Council room flat panels power on/off, volume, mute, and status d. Lobby/Council flat panel TV's power on/off, mute, and status Audio Visual Control Systems 274170 - 1 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA e. Switch lobby/council panels between RF and composite video inputs f. Document Camera zoom, focus, and iris controls 3. Control Room Panel a. Document Camera zoom, focus, and iris controls 1.06 AESTHETIC REQUIREMENTS A. Logo and Colors: Contractor shall coordinate with Owner for use of logo and colors in touch panel design. B. Button Status: Buttons shall indicate the status of corresponding equipment by their color. Colors shall be chosen that provide good contrast for viewing in all lighting conditions while retaining a theme that is consistent with the basic colors requested by the Owner. C. Graphics: Icons and graphic representations of equipment and functions shall be crisp, sharp, and easy to identify. Icons shall be used wherever possible. D. Text: shall not use uncommon abbreviations. E. Hard buttons shall be engraved denoting there intended function. 1.07 IT COORDINATION A. General: Where connection between components or control features are accomplished over the Owner's LAN, Contractor shall coordinate with Owner's IT department for IP addresses, firewall access, and other issues pertaining to successful integration. B. Permission: It is Contractor's responsibility to obtain necessary information and permissions to implement their system. Any delays or problems with gathering information or coordinating access to the LAN or WAN shall be brought to City immediately for resolution. 1.08 OWNERSHIP A. General: Upon completion of the project, all programming and configuration of control hardware, touch panels, and other devices shall be property of Owner. B. Property Rights: Contractor assigns to Owner any and all intellectual property rights and applications made by Contractor, or its agents or employees in connection with the performance of this contract. Contractor also acknowledges and agrees that services rendered in connection with the performance of this contract shall be a "work made for hire" within the meaning of Section 201 inventions of the Copyright Law of 1976. C. No Passwords: Contractor shall not use any passwords to prevent access to code files except as specified herein. 1.09 DELlVERABLES A. Pre-Installation Submittals: Contractor shall supply the following to City for review prior to commencing work. 1. Button layouts for each panel/keypad. Audio Visual Control Systems 274170 - 2 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA 2. Descriptive write-up of function(s) of each button. 3. Engraving detail for buttons/templates. 8. Closeout Submittals: Contractor shall submit the following to City prior to final inspection: 1. Two (2) electronic copies of all Crestron/AMX programming on CD (including but not limited to source code, panel/screen layouts, icons and graphics), as well as one (1) complete copy of manufacturer programming and utility software set on CD. Contractor to provide City with panel layout screen shots in standard graphics format such as .bmp, .jpg, .tiff. 2. Printout showing layout of each control page. Pages shall be organized in binder with product manuals from integrated control system manufacturer. 3. A one to two page laminated quick reference operation guide for each touch panel. 1.10 UPGRADES A. Firmware upgrades shall be dated the same as Date of Acceptance. Contractor shall upgrade firmware and software as necessary during project so that latest versions are installed as of Date of Acceptance. PART TWO - PRODUCT 2.01 PRODUCT SPECIFICATIONS CONTROL SYSTEM EQUIPMENT A. Control System Processor shall be compact dual bus type with Ethernet communications. 1. Acceptable Manufacturer: a. Crestron PR02 or approved equal. b. Crestron C2ENET-1 or approved equal. c. Crestron C2Com3 or approved equal. QTY as needed B. Touch panel shall be 12" diagonal tabletop design. a. Crestron TPS-12B or approved equal. b. All necessary accessories. QTY as needed by drawings C. Keypads shall be 8-button designer type. a. Crestron C2N-DB8 or approved equal. QTY as needed by drawings Audio Visual Control Systems 274170 - 3 CITY COUNCIL CHAMBERS CITY OF FARMINGTON FARMINGTON, MINNESOTA PART THREE-EXECUTION 3.01 EQUIPMENT LOCATION A. See drawings. 3.02 TESTING AND INSPECTION A. General information as required by 27 41 00. B. General: Contractor shall check the functionality and programming of system prior to final inspection. Any programming bugs shall be fixed prior to final inspection. C. Demonstration: Contractor shall demonstrate all system control functions during final inspection for each phase. D. Date of Acceptance: Upon final inspection by Owner and City, and sign-off of any/all punch lists by Owner, the date of sign-off shall be considered the Date of Acceptance. 3.03 TRAINING A. Refer to Sections and 27 41 00. END OF SECTION 27 41 70 Audio Visual Control Systems 274170 - 4 City of Farmington, MN RFP NEW Equipment List 1 2 4 5 AW-PS300A AW-PH360N OAL-HS OAL-VS Panasonic Power Supply Panasonic Robotic Pan Tilt Head Titus ON AIR 24 VDC Light - Horizontal Titus ON AIR 24 VDC Light - Vertical Installation Labor and Materials Section A Subtotal $ 6 LX500 Christie 5000 Lumen projector 1 7 3.4-5.4: 1 Christie Lens 1 8 52LG50 LG 52" LCD Monitor Television 2 9 PDR Chief PDR Series Swing Arm Wall Mount 2 10 42LG30 LG 42" LCD Monitor Television 2 11 MSRU Chief Fixed Wall Mount 2 12 TP-46 Kramer Twisted Pair Receiver 6 13 TP-45 Kramer Twisted Pair Transmitter 6 14 MAV-88 Extron 8x8 Video Router 1 15 VCS-500 Extron Scan Converter 1 16 P/2 DA6xi Extron 1 x6 VGA DA 1 17 SW4 VGArs Extron 4x1 VGA switch 1 18 EYE 10 Wolfvision Ceiling Mount Document Camera 1 19 300s Extron Cable Cubby 1 20 VGA AAP Extron VGA AAP Insert 1 21 RJ-45 AAP Extron RG-45 AAP Insert 1 22 VA 703b Viewsonic 17" LCD Screen 1 23 HR-XVC14B JVC DVDNCR Combo Player 1 24 RHS4A Middle Atlantic Custom Shelf 1 Installation Labor and Materials 1 Section B Subtotal $ 25 26 27 28 29 30 31 32 33 34 35 36 37 Audia Flex CM AEC-2HD IP2 OP2e VA 503b 92186 MX-412D/C Custom SWM7215-C5-U-M1 SWASS-EXT-2 CX204V CMS501 BM PMD570 Biamp Audia Flex Chassis Biamp 2 Channel AEC Input Card Biamp 2 Channel Input Card Biamp 2 Channel Output Card (1spare) Viewsonic 15" LCD Screen Winsted rack mount Shure Desktop Gooseneck Microphone Wall plate Sabine 2 Ch Wireless Package w/Lav and HH Sabine External Wireless Antenna QSC 4 Channel Power Amplifier Tannoy 5" Ceilin Speaker Marantz Compact Flash Audio Recorder 2 9 2 7 1 1 2 1 1 1 1 10 1 38 SDCFH-2048-901 San Disk 2GB Ultra II Compact Flash Card 1 39 LS-03-072-01 Listen Assisted Listening Sys w/4 Rx w/antenna 1 40 Reveal 5A Tannoy 5" Powered Studio Monitor Speaker 2 41 TX-1A RDL Balanced to Unbalanced Transformer 2 42 STD-10K RDL Divider/Combiner 2 43 TX-LC2 RDL Unbalanced to Balanced Transformer 1 44 PS-24A RDL Power Supply 1 45 RU-RA3 RDL Rack Kit 1 46 RU-FP1 RDL Rack Filler Panel 2 Installation Labor and Materials 1 Section C Subtotal $ 47 PR02 Crestron System Processor 1 48 C2COM-3 Crestron 3 port Serial Card 2 49 C2ENET-1 Crestron Ethernet Adaptor Card 1 50 IRP2 Crestron IR Emitter 1 51 TPS-12B Crestron 12" Touch Panel 2 52 C2N-DB8 Crestron 2 Button Keypad 1 53 custom Crestron engraving for buttons 1 54 PW-2420RU Crestron 50 watt Power Suppl 2 55 CNXRMAK Crestron Rack Kit 1 56 ST-LCR1 RDL Lo ic Relay 6 57 PS-24A RDL Power Supply 1 58 Custom Request to speak panel 6 59 Custom Mayor request to speak control panel 1 59 Custom Control room panel 1 60 3C16791B 3-Com 8 port Ethernet Switch 1 Installation Labor, Materials, and Programming 1 Section D Subtotal $ 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 86020 81661 82224 85045 85124 85350 85060 SA-15 PDT -2015C-NS ERK-2720 PFD-27 CBS-ERK-20 SA-15 PDT-1015C-NS T7390 Winsted 70" Rack Wlnsted Shelf Wlnsted Shelf support bracket Wlnsted top Wlnsted side panels Wlnsted rear door Wlnsted Pedistal Surgex Surge suppressor Middle Atlantic 15amp 20 Outlet Power Strip Winsted Grey Rack Blanks (assortment) Middle Atlantic Equipment Rack Middle Atlantic Plexiglas Door Middle Atlantic Caster Base Surgex Surge Suppressor Middle Atlantic 15amp 15 Outlet Power Strip Middle Atlantic Black Rack Blanks (assortment) Winsted Media Storage Shelf Section E Subtotal $ Performance and Payment Bond $ Total Equipment and Installation $ Sales Tax $ Total Bid Price with Sales Tax $ City of Farmington, MN OFE Owner Furnished Equipment List OFE Production Video Equipment Model Number Manufacturer/Description Qty DS-218A-4C Alzatex Time Keeper (clock) 1 Sub Band Modulator 1 CT-1387VY Panasonic 13" Color Video Monitor 1 PVM-4B1U Sony Quad BIW Monitor 2 Sliding Keyboard and Mouse 1 Compix CG CN 1 Raritan CompuSwitch KVM (2 Breakout Cables) 1 TM-910SU JVC 9" Monitor 2 PRV-LX1 Pioneer DVD Recorder Dual Disc 1 AW-RP505 Panasonic Controller 1 V A503B Viewsonic 15in LCD Display 2 Swing arm Visa Wall Mount 2 MVS3-1W Echolab Switcher 1 Echolab User Interface 1 ES-2200T Leitch TBS Frame with DPS 1 AW-PS505 Panasonic Power Supply 1 AW-HB505 Panasonic Pro Multi-Port HUB 1 AW-PS300 Panasonic Power Supplv 4 VM-80V Kramer 1:8 Video DA 1 VDA-115 SiQma Video Dist Amp 1:6 1 ADA-106 Sigma Dist Amp 1:6 1 98710 Winsted 8 Outlet Rack Power Supply 1 FM-Webcast CPU 1 VT-2600 DPS Personal TBC IV 1 AW-PH300 Panasonic Pro Pan and Tilt 4 AW-RP505 Panasonic Pro Remote Control PNL 2 AW-PS301 Panasonic Pro AC Adapter-RP505 1 AW-CA50T15 Panasonic Pro 50-15PIN Pan Tilt Cable 4 AW-E300 Panasonic DSP Convertible Camera 5 AWLZ14MD55 Panasonic Pro Fujinon 14x C-Mount Lens 5 444-5330 Focus TView Pro AV Rackmount 1 V8632 Winsted 56in Vertical Rack Cabinet 2 85782 Winsted 2-1/2in Plate Casters 2 85097 Winsted Pull-Out Keyboard Shelf 1 86088 Winsted Stationary Shelf Grey 4 86081 Winsted Edit Shelf 2 85583 Winsted Work Surface 1 10710 Winsted 1 0 Outlet Strip 2 HR-S3800U JVC S-VHS HI-FI VCR 1 LCG3000D Com pix Stand Alone Video Character Generator 1 OFE: Presentation Equipment Model Number Manufacturer/Description Qty HR-S3600U JVC 4 Head JCR 1 VPL-CX63 Sony XGA Proiector 3000 Lumens (will not be reinstalled) 1 Projector Cart (will not be reinstalled) 1 OFE: Audio Equipment Model Number Manufacturer/Description Qty 266XL DBX Compressor Limit 1 MPA-40 Realistic 35 Watt Amp (will not be reinstalled) 1 W-860R Teac Double Auto-Reverse Cassette Deck 1 M367 Shure 6 Channel Mixer 1 MX412D/C Shure Desktop Gooseneck Mic 11 SCM810 Shure 8 Ch Automatic Mixer (will not be reinstalled) 2 ADA 106 Sigma Dist Amp 1 CATV Linx Fiber TX 1 PMD222 Marantz Audio Recorder wlXLR 1 MX418/C Shure Gooseneck Podium Mic 1 > ;; eeeeeeee81~ ~~P~b};l~!{l!{l ~ ::;0 x 0 _ c: r= N m m IZ mr=o~(")-('))>)> rn~~~~~~~~ ~ en-<oG5J>s:m:U~ Gl ~~~:!ii1ig~ iJi ~ Slziil15""~ >!=;l O"tJCJc ~ F ~~~~ g [!J ~~;Bo g ~ ~~~~ ~ ~ -I -I" Z (") ~ g~ ~ ~ J> mZ J> -l 0;;: s: ~ "0 m (") enGl ~ b Om 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'~e." ~ ~ . 0- . i.~. ~8~ ".. ~. ~~~ : II .~~ . < l;;~~ ~ tI ~ :0 NEW CITY HALL AGREEMENT CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA AGREEMENT made this day of , 2008, between the CITY OF FARMINGTON, a Minnesota municipal corporation ("City"), and , a ("Contractor"). IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS HEREIN CONTAINED, THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents", all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement B. Specifications entitled C. Bid documents dated ,2008. In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts with Contract Document "A" having the first priority and Contract Document "c" having the last priority. 2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods, services, and perform the work in accordance with the Contract Documents. 3. OBLIGATIONS OF THE CITY. The City shall pay the Contractor in accordance with the bid. 4. SOFTWARE LICENSE. If the equipment provided by the Contractor pursuant to this Contract contains software, including that which the manufacturer may have embedded into the hardware as an integral part of the equipment, the Contractor shall pay all software licensing fees. The Contractor shall also pay for all software updating fees for a period of one year following cutover. The Contractor shall have no obligation to pay for such fees thereafter. Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software. 5. ASSIGNMENT. Neither party may assign, sublet, or transfer any interest or obligation in this Contract without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. 6. TIME OF PERFORMANCE. The Contractor shall complete its obligations on or before 7. PERFORMANCE AND PAYMENT BOND. Within fifteen (15) calendar days after the execution of this Agreement and before any work or services are rendered, the Contractor shall furnish a performance bond insuring the faithful performance of the contract and payment of all obligations arising thereunder pursuant to section 574.26 of the Minnesota Statutes, and in accordance with the bid specifications. If the bonds are not submitted within the time frame, then the contract shall be considered void and the City may elect to collect the proposal bond or security as liquidated damages. 8. PAYMENT. a. When the obligations of the Contractor have been fulfilled, inspected, and accepted, the City will pay the Contractor. Such payment shall be made not later than thirty (30) days after completion, certification thereof, and invoicing by the Contractor. b. No final payment shall be made under this Contract until Contractor has satisfactorily established compliance with the provisions of Minn. Stat. Section 290.92. A certificate of the commissioner shall satisfy this requirement with respect to the Contractor or any subcontractor. 9. PROMPT PAYMENT TO SUBCONTRACTORS. Pursuant to Minnesota Statute 471.25, Subdivision 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor's receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of one and one-half percent (1 % %) per month or any part of a month to subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 10. WORKER'S COMPENSATION. If Contractor does public work, the Contractor shall obtain and maintain for the duration of this Contract, statutory Worker's Compensation Insurance and Employer's Liability Insurance as required under the laws of the State of Minnesota. 11. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract, with the City included as an additional name insured: Bodily Injury: $2,000,000 each occurrence $2,000,000 aggregate, products and 13 7866 2 completed operations Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Products and Completed Operations Insurance shall be maintained for a minimum period of three (3) years after final payment and Contractor shall continue to provide evidence of such coverage to City on an annual basis during the aforementioned period; or if any reason Contractor's work ceases before final payment, for a minimum period of three (3) years from the date Contractor ceases work. Property Damage Liability Insurance shall include coverage for the following hazards: X (Explosion) C (Collapse) U (Underground) Contractual Liability (identifying the contract): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Personal Injury, with Employment Exclusion deleted: $2,000,000 aggregate Comprehensive Automobile Liability (owned, non-owned, hired): Bodily Injury: $2,000,000 each occurrence $2,000,000 each accident Property Damage: $2,000,000 each occurrence 12. DATA PRACTICES/RECORDS. A. All data created, collected, received, maintained, or disseminated for any purpose in the course of this Contract is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statute, or any state rules adopted to implement the act, as well as federal regulations on data privacy. B. All books, records, documents, and accounting procedures and practices of the Contractor and its subcontractors, if any, relative to this Contract are subject to examination by the City. 137866 3 13. WARRANTY. The Contractor guarantees that all new equipment warranties as specified within the bid shall be in full force and transferred to the City upon payment by the City. The Contractor shall be held responsible for any and all defects in workmanship, materials, and equipment which may develop in any part of the contracted service, and upon proper notification by the City shall immediately replace, without cost to the City, any such faulty part or parts and damage done by reason of the same in accordance with the bid specifications. The Contractor further warrants to the City that all goods and services furnished under the Contract will be in conformance with Contract Documents and that the goods are of merchantable quality and are fit for the use for which they are sold. This warranty is in addition to any manufacturer's standard warranty y, and any warranty provided by law. 14. NONDISCRIMINATION. All Contractors and subcontractors employed shall comply with all applicable provisions of all federal, state and municipal laws which prohibit discrimination in employment to members of a protected class and all rules and regulations, promulgated and adopted pursuant thereto. The Contractor will include a similar provision in all subcontracts entered into for the performance of this contract. 15. INDEMNITY. The Contractor agrees to indemnify and hold the City harmless from any claim made by third parties as a result of the services performed by it. In addition, the Contractor shall reimburse the City for any cost of reasonable attorney's fees it may incur as a result of any such claims. 16. WAIVER. In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party, whether of the same or any other covenant, condition, or obligation. 17. GOVERNING LAW. The laws of the State of Minnesota govern the interpretation of this Contract. 18. SEVERABILITY. If any provision, term, or condition of this Contract is found to be or become unenforceable or invalid, it shall not effect the remaining provisions, terms, and conditions of this Contract, unless such invalid or unenforceable provision, term, or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties' entire contract. 19. ENTIRE AGREEMENT. This Contract represents the entire agreement of the parties and is a final, complete, and all inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings, or written or verbal representations made between the parties with respect thereto. CITY OF FARMINGTON CONTRACTOR: 137866 4 BY: AND: 13 7866 BY: Its 5 7k City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator FROM: Lisa Shadick, Administrative Services Director SUBJECT: Temporary On-Sale Liquor License and Gambling Event Permit - St. Michael's Church DATE: April 7, 2008 INTRODUCTIONIDISCUSSION St. Michael's Church has submitted applications for a Temporary On-Sale Liquor License for their Spring Fundraiser, to be held May 7, 2008 and a Gambling Event Permit for their Spring Fundraiser on May 7, 2008 and their Fall Festival September 20-21,2008. The events will be held on St. Michael's property located at 22120 Denmark Ave. Per State Statute and City Code, a Gambling Event Permit and Temporary Liquor license must first be approved by the City Council. BUDGET IMPACT The State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit organizations. Therefore, the City has not established a fee for a Temporary On-Sale Liquor License. Gambling permit fees have been received and are included in the revenue estimates of the 2008 budget. ACTION REQUESTED Approve the attached application for a Temporary On-Sale Liquor License for St. Michael's Church for their Spring Fundraiser on May 7, 2008. Approve the attached resolution granting a Gambling Event Permit to St. Michael's Church for their Spring Fundraiser on May 7, 2008 and Fall Festival to be held September 20-21,2008. Respectfully submitted, . -I _ 'L ;~ J..J/L.a~ Lisa Shadick Administrative Services Director RESOLUTION NO. R -08 APPROVING A MINNESOTA LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR ST. MICHAEL'S CHURCH Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 7th day of April 2008 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to M.S. 349.166, the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a Resolution approving said permit; and, WHEREAS, St. Michael's Church has submitted an application for a Gambling Event Permit to be conducted at St. Michael's Church, 22120 Denmark Avenue for Council consideration. NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for St. Michael's Church to be conducted at 22120 Denmark Avenue, is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 7th day of April 2008. Mayor day of April 2008. Attested to the City Administrator SEAL Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar St-Suite 133 St. Paul, MN 55101-5133 (651)296-6439 TDD (651)282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE TAX EXEMPT NUMBER ~S2L\:I33 STA~ '" HOME PHONE (fo5b tf~3 -33& 0 () TYPE OF ORGANIZATION o CLUB o CHARITABLE 0'kELIGIOUS DOTHER NONPROFIT ADDRESS DATE ORGANIZED 5 CITY_ ..L I- a..vVVl ; n rv Yl BUSINESS PHO tl~ tX-O aho vL ADDRESS 1 , , , ADDRESS /I , I Location where license will be used. If an outdoor area, describe J-J 1;),0 Den t'VI..AYK A ~ . "'~f Yi'75 Fl.M~V'a_J~ - JtY} ~ 7) .J. 00 '8 r !\10 Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service. Will the applicant carry liquor liability insurance? If so, the c "er' name and amount of co erage. (NOTE: Insurance is not mandatory.)' UY t.L. f:> 50,0 (j 0 APPROVAL APPUCATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMlTI'ING TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY Fa.rl?7,-r~-/.on DATE APPROVED CITY FEE AMOUNT 0 LICENSE DATES \ DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gambling Enforcement Director Note: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the city or County at least 30 days beCore the event. PS-09079 (6/98) /Ob City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Admiuistrator~ Kevin Schorzman, P.E., City Engineer FROM: SUBJECT: Approve Plans and Specifications/Authorize Advertisement for Bids - 195th Street Extension to TH-3 DATE: April 7, 2008 INTRODUCTION/ DISCUSSION The plans and specifications for the 195th Street Extension Project were ordered by the City Council at the February 21, 2006 City Council meeting. The plans for the project are substantially complete. The proposed bid date is May 9, 2008, with the potential award of the project to occur at the June 2, 2008 City Council meeting. The project is anticipated to start toward the beginning of July. BUDGET IMPACT The project financing will be as indicated in previous communications. After the receipt of bids, an updated financial analysis can be provided. ACTION REQUESTED Adopt the attached resolution ~proving the plans and specifications and authorizing the advertisement for bids for the 195 Street Extension Project. Respectfully Submitted, ~~ Kevin Schorzman, P .E., City Engineer cc: file RESOLUTION NO. R-08 APPROVING PLANS AND SPECIFICATIONS, AUTHORIZING ADVERTISEMENT FOR BIDS FOR PROJECT 06-05 195th STREET EXTENSION TO m-3 Pursuant to due call and notice thereof, a regular meeting ofthe City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 7th day of April, 2008 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to the City Council's adoption of resolution R23-06, plans and specifications have been prepared with reference to the following improvements: Proi. No. 06-05 Description Extension of 195th Street east to Trunk Highway 3 Location 195th Street from its current terminus east of Diamond Path, east to Trunk Highway 3 NOW THEREFORE, BE IT RESOLVED that: 1. The plans and specifications for the 195th Street Extension to TH-3 project are approved. 2. The City Engineer is authorized to insert in the Farmington Independent and the Construction Bulletin an advertisement for bids for the construction of such improvement under the approved plans and specifications. The advertisement shall be published at least once in the Farmington Independent and in the Construction Bulletin no less than three weeks before the last day for submission of bids. The advertisement shall specify the work to be done, shall state that the bids will be opened for consideration publicly at 10:00 a.m. on the 14th day of May, 2008 in the Council Chambers of the City Hall by two or more designated officers or agents of the municipality and tabulated in advance of the meeting at which they are to be considered by the Council, and that no bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the Clerk for 5% of the amount of each bid. This resolution adopted by recorded vote of the Farmington City Council in open session on the 7th day of April, 2008. Mayor day of April, 2008. Attested to the City Administrator SEAL /Oc:.- City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us Mayor, Councilmembers, City Administrator , FROM: Kevin Schorzman, P.E., City Engineer TO: SUBJECT: Adopt Resolution - Elm Street Reconstruction Project DATE: April 7, 2008 INTRODUCTION /DISCUSSION Outside of a few minor work order items, the Elm Street Reconstruction Project is complete. The final project costs for this project will be allocated using the methodology presented at the project hearing. BUDGET IMPACT The proposed assessments for this project as outlined at the project hearing are set by the City's Assessment Policy. The proposed assessment roll will be available prior to the assessment hearing. The Council will consider adopting the final project assessment roll at the assessment hearing for the project. ACTION REQUESTED Adopt the attached resolution directing staff to prepare the final assessment roll and setting the assessment hearing for the Elm Street Reconstruction Project for June 2, 2008. Respectfully Submitted, ~-~ Kevin Schorzman, P.E., City Engineer cc: file RESOLUTION NO. R-08 CALLING FOR PUBLIC HEARING PROJECT NO. 06-13 ELM STREET RECONSTRUCTION PROJECT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City ofthe 7th day of April, 2008 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution. WHEREAS, a contract has been let and costs have been determined for the following improvements: Proi. No. 06-13 Description Elm Street Reconstruction Location Elm Street from Division Street to TH-3 WHEREAS, the improvements for the project are complete. NOW, THEREFORE, BE IT RESOLVED that: I. Staff is hereby directed to prepare the proposed final assessment roll for the project. 2. A hearing shall be held in the Council Chambers in City Hall on the 2nd day of June, 2008 at 7:00 p.m. to act upon such proposed assessment at such time and place and all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 3. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and the clerk shall state in the notice the total cost of the improvement. The clerk shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Notice shall be provided in accordance with the requirements provided under M.S. section 429.061 subdivision 1. This resolution adopted by recorded vote of the Farmington City Council in open session on the 7th day of April, 2008. Mayor Attested to the _ day of April 2008. City Administrator SEAL //a- City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Peter 1. Hedofsky, Jr. (}},/ City Administrator \!{) SUBJECT: City Hall Budget Update DATE: April 7, 2008 INTRODUCTION I DISCUSSION Attached is an updated project budget for the new City Hall. If there are any questions, please let me know. ACTION REQUESTED For your information. R7~~nlltted.di / I / \J"~7 J;~( Peter J. HerlOf,Z,,/Jr. ! City Administrator CMuller/Herlofsky/Council Memos/City Hall Budget Update "'0 .2. tD n- OJ III D> ::> ~ -I ~ m )C '2 ::> Cl. ;::;: c : -I o [ "'0 a a)" n- () o '" (jj ()"ll"'O()(J)())>r- g~'g~2g~~ ""lll::l30"'tDIII ~iitttiij'~2~- ~ CD $20 ~. ~ g S' 0"'00-0(Q '< CD 2. ~ ::J QO !.c5~ a;t~ o 0 (J) -. "3 gg~ CD :::::JCQt5 a "ll CD CD '" () o a S" (Q CD ::> o '< Qg>~~S:Q~g'~~~1>> :Tc c 3 ~:T(Q < 0 0 0::> ~ :::J -6' ;:;: :i" ~ :i" CD ~ ~ ~ a. 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'#.?f!. 0 :I o 2: 0 ~. ~. -I o [ () ~ :I: ~ z CD ::e 0 _ 0-. .. -'':< a.:< CD' ::r: 2. ~!l::~ IJI03 a 0_. ca~~ CD~ca -20 n ~ - o' ~ //6 City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us SUBJECT: Mayor and Councilmembers Peter J. Herlofsky, Jr. {j" City Administrator New City Hall Change Orders TO: FROM: DATE: April 7, 2008 INTRODUCTION I DISCUSSION Listed below are the recent change orders for the new City Hall project: Change Order 7 Eliminating the transom lights above the conference rooms to match the office frames. This will be a credit in the amount of $564. Change Order 8 Change in fabric for the acoustic wall panels in the Council Chambers. This will be a credit in the amount of$325. Change Order 9 Relocating the vehicle outlets from the east side of the parking lot to the west side to provide visitor parking near the west entry. This will be a charge in the amount of$4,915. Change Order 10 Installation of additional conduit associated with microphone wiring in the Council Chambers. This will be a charge in the amount of$3,873. Change Order II Revisions to the power, data, and microphone boxes and wire management system. This will be a charge of $2,620. BUDGET IMPACT Credits amount to $889. Charges amount to $11,408. These amounts are covered in the City Hall construction budget. ACTION REQUESTED Approve Change Orders 7 - II for the new City Hall project. CMuller/Herlofsky/Council Memos/Change Order 7 Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees.