HomeMy WebLinkAbout09.11.17 Work Session Packet City of Farmington Mission State ,id
430 Third Street Through teamwork and
Farmington,MN 55024 cooperation, the City of
Farmington provides qu, ity
services that preserve ou proud
past and foster a promisi g
future.
AGENDA
CITY COUNCIL WORKSHOP
September 11, 2017
6:00 PM
Farmington City Hall
1. CALL TO ORDER
2. APPROVE AGENDA
3. DISCUSSION ITEMS
(a) Farmington Liquor Stores Community Investment Funds Update
(b) Discussion on Cable PEG Fees
(c) Mission Statement
4. CITY ADMINISTRATOR UPDATE
(a) Intergovernmental Committee Update
(b) City Council Roundtable
5. ADJOURN
�o�FA�tii�► City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 -Fax 651.280.6899
'�►�.,reo05" www.c i.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: Robin Hanson, Finance Director
SUBJECT: Farmington Liquor Stores Community Investment Funds Update
DATE: September 11, 2017
INTRODUCTION
Please see the attached memo.
DISCUSSION
Please see the attached memo.
BUDGET IMPACT
Please see the attached memo.
ACTION REQUESTED
Please see the attached memo.
ATTACHMENTS:
Type Description
ID Backup Material Liquor Stores Community Inv Fd Upd. e
i.,cit t,. City of Farmington
...t...407, 430 Third Street
V77-,61
Farmington,Minnesota
't,� IA 651.280.6800•Fax 651.280.6899
.PRO*
www.ci.farmington.mn.us
TO: Mayor, Council and City Administrator
FROM: Robin Hanson, Finance Director and Katy Gehler, Public Works Director
SUBJECT: Farmington Liquor Stores Community Investment Funds Update
DATE: September 11, 2017
INTRODUCTION:
The Farmington Municipal Liquor Stores have produced positive results over the past few ears
in terms of operation, management and profits. The city council put in place the "four pots'
philosophy in 2015 to track the financial progress of the liquor stores as well. You have an ther
opportunity to designate the investment of some additional liquor store profits.
DISCUSSION:
As a reminder the four pots philosophy summary is below:
1. Operations-Our goal is to have $350,000 in this pot to ensure enough cash flow to ,iay
the bills. This pot is currently fully funded.
2. Administrative Transfer-This pot covers all of the administrative costs (finance, HR,
administration, etc.) that the city provides to the liquor stores. The goal is to have
roughly $57,000 built up by the end of the year to fully fund the following years tran.fer.
This pot is currently fully funded.
3. Community/Organizational Transfer-This pot covers the dollars the city council inte ds to
donate on an annual basis to community groups and/or city departments. The funding
for this pot comes from the bottom line profits each year that are not needed to fun' pots
one and two and is split between this pot and pot four. The August 2017 balance o this
pot was $184,448.11.
4. Capital Improvement-This pot includes the dollars the stores may need for capital
improvements to current or future locations and/or dollars being set aside for the
potential building of a future store. The August 2017 balance in this was$359,530.28
This evening we would like to provide an update on the approved community investmen fund
projects from last year which have not yet been completed and recommend the fund ng of
several additional projects.
Liquor Operations - Community Investment Fund
Community Investment Fund Balance August 2017 $ 184,448
Less Items Previously Approved:
Patio/doors for RRC banquet room — pending RRC plaza redevelopment (1) (25,000)
Pergola at RRC - pending RRC plaza redevelopment (1) (5,000)
LED monument sign - re-visit (2) (50,000)
104,448
New Recommendations:
New plow vehicle for parks and recreation - trail snowplowing (3) (45,000)
Trail repairs & sidewalk handicap pedestrian ramp (4) (40,000)
Projected Remaining Funds $ 19,448
Update for items which have not yet completed:
(1) In August 2016 you approved the spending of $25,000 and $5,000 for new patio/doors
and a pergola at Rambling River Center, respectively. These two projects are currently
on-hold pending the outcome of the Rambling River Center Plaza redevelopment. Staff
is recommending to keep the funding in place for these two projects, so when the
Rambling River Center Plaza redevelopment moves forward, then these two projects
would have funding available to be completed.
(2) Also, in August 2016, council approved the use of $50,000 for an LED monument sign.
Given the many other needs in the city, staff would like to re-visit this item with council to
determine if it is still the highest priority.
Recommendations for new projects to be funded with community investment fund dollars from
the city's municipal liquor stores.
(3) Fleet Unit 0915 is a 1999 Chevrolet 2500 pickup truck with an extended box and long
bed. Currently, this truck is primarily used to plow trails in the winter. Due to its age,
condition and configuration this truck is recommended for replacement. The truck itself
has declined and the city will not realize a return on investment in the residual value for
any repairs. This truck is also equipped with a V-plow that has been repaired a number
of times and is structurally failing. Due to the current condition of the truck, it no longer
is used much in the summer months. Replacement will increase the utilization and allow
it to be configured more adequately for the intended use. The estimated cost of
replacing the truck and plow is $45,000.
(4) There are a number of sections of trail that have been
identified for rehabilitation or complete replacement due to
impacts from volunteer willow growth or subgrade failures. •' ;f, 7rI
Two of the segments fit within this funding source; a • o z( •
segment along the North Creek Greenway, east of 187th ''t`e : ., '�
Street is identified for replacement, while the segment ; . ? • x
behind the homes on the east side of Denali Way is
recommended for removal. The estimated cost of these .
u.
two segments is $35,000. In addition, there have been
multiple requests to add handicap parking along 3rd Street
in the downtown. Staff has completed a review of the —
existing street surfaces and ramp facilities for compliance
with the ADA standards. A location at the SW quadrant of
Oak Street and 3rd Street best meets the standards, but
will require the addition of a pedestrian ramp which
requires removal of curb and brick to make way for the
ramp. The estimated cost of this improvement is $5,000.
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BUDGET IMPACT:
The Liquor Stores Community/Organizational Transfers Pot would fund the projects discussed
above.
ACTION REQUESTED:
Ask any questions you may have on this issue and provide direction on the requests for funding.
��o��AR1ii,&, City of Farmington
t� 430 Third Street
Farmington, Minnesota
651.280.6800 -Fax 651.280.6899
.,,„Kno``� www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: Brenda Wendlandt, Human Resources Director
SUBJECT: Discussion on Cable PEG Fees
DATE: September 11, 2017
INTRODUCTION
This memorandum provides information regarding the city's cable communications public, education d
government access (PEG) fees and the status of negotiations with Charter Communications.
DISCUSSION
PEG fees were created to specifically fund PEG cable activity, and if not specified as extending to
operations in the ordinance,would only apply to cable TV capital purchases.As more subscribers have
taken satellite based services, PEG revenues have been slowly declining even in our growth community,with
2016 revenues approximately$3,500 less than those of 2010. Additionally, this funding source has very strict
legal limitations on its use.
Status of Charter Communications Cable Franchise Agreement:
The city has an expired franchise agreement with Charter Communications. This franchise was original)/to
expire 12/31/2014 but the city(along with the two other cable commission cities)agreed to extend the
franchise through 12/31/2015 with assurance from Charter that a renewal would be complete within that year.
Unfortunately, the franchise has not yet been renewed though an agreement has been reached with the
negotiating team. However, that agreement had to be remitted to Charter corporate offices to go thoug
another review and approval process which continues to delay the process to finalize the renewal this
franchise.
Even though the franchise is expired, Charter must continue to operate under the expired agreement an' pay
the appropriate franchise and PEG fees. They remit a payment calculated as a per subscriber per mo th
amount of$0.50 solely to fund PEG access expenditures.
The PEG fee for the expired franchise with Charter was capped starting at$1.25 in 1999 and could ha e
been increased annually by the CPI or three percent, whichever was less. However,previous city co cils
chose not to increase PEG fees over the course of the last franchise. It should be noted that changing he
language regarding PEG fees to have a not to exceed amount of$0.75 has been the biggest issue in the
negotiations with Charter. Even though this amount is currently less than the cap in the expired agreement
and the city has the ability to raise it to $0.75 now.
Current PEG fees net approximately$22,500 per year. If that amount continues to decline, the city wo Id
need to need to subsidize those fees in order to fund capital expenditures.
This information is being provided to help facilitate a discussion regarding the potential of increasing PEG
fees to $0.75 per subscriber per month.
BUDGET IMPACT
TBD
ACTION REQUESTED
Have a discussion to consider increasing the PEG fee from$0.50 to $0.75 per subscriber per month.
ro�`FARitz City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 -Fax 651.280.6899
'�•.,,,,,O* www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: David McKnight, City Administrator
SUBJECT: Mission Statement
DATE: September 11, 2017
INTRODUCTION
The city council briefly discussed the city mission statement and logo at the goal setting work session eld in
June. The direction at that time was to discuss the mission statement first and potentially work on up ating
the city logo once the mission statement work was complete.
DISCUSSION
The current mission state of the City of Farmington is-
Through teamwork and cooperation, the city of Farmington provides quality services that prese e our
proud past and foster a promising future.
This mission statement was adopted by the city council on July 15, 2002. At the same time core values were
included. These core values are listed below:
1. Excellence and Quality in the Delivery of Services
2. Fiscal Responsibility
3. Ethics and Integrity
4. Open and Honest Communication
5. Cooperation and Teamwork
6. Visionary Leadership and Planning
7. Positive Relationships with the Community
8. Professionalism
Over the years our tag line has been shortened to A Proud Past-A Promising Future.
The mission statement and potential core values are great things to have for an organization. Our co unity
has changed significantly over the 15 years since these were approved and the city council has expres•ed a
desire to update this information.
Attached for your review is the entire mission statement and core values of the city that were approves in
2002. In addition,your priorities for 2017 are included along with some brief information on the cities of
Lakeville and Hastings in this area.
BUDGET IMPACT
To be determined based on direction of the city council on this project.
ACTION REQUESTED
Discuss this issue among yourselves and provide city staff with any direction you have on moving fo and
with this project.
ATTACHMENTS:
Type Description
D Backup Material Mission Statement
D Backup Material 2017 Priorities
❑ Backup Material Lakeville
❑ Backup Material Hastings
II
ti
Mission Statement
j Through teamwork and cooperation,
the city of Farmington provides quality services
that preserve our proud past and foster a promising future.
Adopted by Mayor and Council July 15,2002
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being,and strive to
i deliver quality services in a highly professional and cost-effective manne-.
k=
Fiscal Responsibility
We believe that fiscal responsibility and the prudent stewardship of public
1 funds is essential for citizen confidence in government.
r
t. Ethics and Integrity :11
c;.
i We believe that ethics and integrity are the foundation blocks
t' I of public trust and confidence and that all meaningful relationships
f3
are built on these values.
Open and Honest Communication
We believe that open and honest communication is essential for •3
an informed and involved citizenry and to foster a positive working
environment for employees.
I
i�t Cooperation and Teamwork
We believe that the public is best served when departments and
;, '� employees work cooperatively as-a team rather than at cross purposes.
Visionary Leadership and Planning
'1 We believe that the very essence of leadership is to be visionary
'' ; and to plan for the future.
r
. ' Positive Relations with the Community
We believe that positive relations with the community and public we
serve leads to positive,involved,and active citizens.
IProfessionalism
•.:It
tWe believe that continuous improvement is the mark of professionalism 4
. and are committed to applying this principle to the services we offer
i-z , and the development of our employees. `?
I
1
11
4
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CITY OF FARMINGTON
CITY COUNCIL PRIORITIES 2017
Preparbig Today for Farmington's Future
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4sl•A PROM\V"
The Farmington City Council has established the following
priorities that are in the best long term interest of the city.
1. Development-Encourage the expansion of residential,
commercial and industrial properties.
✓ Support the growth of current businesses through
city council and EDA actions and programs.
✓ Increase the number of new businesses in the city.
✓ Support development in the Vermillion River
Crossings area through city actions and programs.
✓ Look at areas of additional commercial development
as a part of the 2040 Comp Plan process.
✓ Encourage the EDA to continue to review and develop
programs that enhance our business community.
✓ Survey residents about what types of businesses they
would realistically like to see as a part of the 2018
community survey.
2. Partnerships-Forge opportunities with existing and ne
partners.
✓ Work with the Dakota County Regional Chamber of
Commerce to increase member and city participat on
in Farmington.
✓ Ensure positive working relationships between the
city, the chamber and the Farmington Business
Association.
✓ Work with the business community to provide
opportunities for partnerships, sponsorships and
more.
✓ Discuss with the Farmington School Board about
reengaging the Intergovernmental Committee wit
improved sharing of information with all elected
officials.
✓ Continue to build our relationships with Dakota
County, our Met Council representative, our three
neighboring townships and our elected state
representatives.
✓ Partner with our residents on everyday issues, ser ice
delivery concerns and the 2040 Comp Plan
development.
3. Financial-Continue to take the steps to make Farming ion
a city of fiscal excellence.
4. Service Delivery-Endeavor to provide core governmen
services at high quality levels.
Mission Statement
The City of Lakeville provides the foundation for healthy neighborhoods and successful
businesses by investing in comprehensive planning, high-quality and efficient services, citizen
participation, and effective partnerships.
Envision Lakeville
In 2013 the Lakeville City Council initiated a citywide visioning process called Envision Lakeville
(PDF).The purpose of the visioning process was to bring people together to share opinions and ideas
about what they"envision"for the future of Lakeville.The process included input from residential,
commercial,and industrial property owners as well as governmental and non-governmental organizations
and a task force of community members appointed by the City Council.
Vision Statement: "We envision a thriving, multi-generational community where families,
friends, and neighbors connect, live, learn, work and play. Great schools; a diverse local
economy; exceptional parks, trails, and recreational opportunities; vibrant social and cultural
institutions; safe neighborhoods; and responsive and cost-effective public services-together
create a place we are proud to call home."
1WiLsile_111Vais.
Lae-4 1r@
Positioned to Thrive
CORE Values
In an effort to best serve our community,residents and businesses, the City of Hastings "Core
Values", were adopted by the City Council on March 15,2010 to guide everything we do.
Communication
We value and promote participation and interactions with citizens and staff. We will seek to
assure timely and open communications while providing background and context for the
decisions that are made.
Optimal Service
We recognize the importance of providing timely, courteous and respectful service to the public
and to one another. We will seek to serve the public and other employees in a constructive,
creative and practical manner.
Respect for Resources
We recognize the value of using all City resources in an efficient and effective manner. We will
seek to utilize City resources to serve the common good of all.
Enthusiasm
We are committed to protecting and promoting the unique characteristics of our
community, including its history and scenic beauty. We will seek to infuse enthusiasm and
enjoyment into our daily interactions with citizens,visitors and other employees.
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�q�FARMi�► City of Farmington
U 430 Third Street
Farmington, Minnesota
651.280.6800 -Fax 651.280.6899
.•,,
. ,,,Oa ' www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: David McKnight, City Administrator
SUBJECT: Intergovernmental Committee Update
DATE: September 11, 2017
INTRODUCTION
One of the items to come out of the annual goal setting work session was to discuss the possibility of
reviving the Intergovernmental Committee with the Farmington School Board.
DISCUSSION
Mayor Larson and I met with the school board chair and superintendent recently to discuss this issue. We
will update the city council on these discussions at the work session and get your input as to the next •tep on
this issue.
BUDGET IMPACT
NA
ACTION REQUESTED
Hear the updated provided by Mayor Larson and provide feedback as to the next steps in this proces..
�tiFARi City of Farmington
430 Third Street
Farmington, Minnesota
Xsi 651.280.6800 -Fax 651.280.6899
''-.,,,a,.r.`0 www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: David McKnight, City Administrator
SUBJECT: City Council Roundtable
DATE: September 11, 2017