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HomeMy WebLinkAbout08.21.17 Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING AUGUST 21, 2017 1. Call to Order Mayor Larson called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Larson, Bartholomay, Craig and Donnelly Absent-Bernhjelm Staff Present-Administrator McKnight, Finance Director Hanson, Public Works Director Gehler, Community Development Director Kienberger, Parks and Recreation Director Distad, Planring Manager Wippler and Attorney Jamnik. 4. Agenda Motion by Craig, second by Donnelly, to approve the agenda as presented. APIF, motion carried. S. Announcements/Commendations None 6. Citizen Comments None 7. Consent Agenda Councilmember Bartholomay pulled item 7F for discussion. Motion by Bartholomay, second by Craig,to approve the consent agenda: a) Approve Minutes of the August 7, 2017 City Council Meeting-Administration b) Approve Minutes of the August 14, 2017 City Council Work Session-Administration August 21,2017 Minutes -1- c) Approve City Administrator Evaluation Summary Report and Changes to Administra or Employment Agreement-Attorney d) Adopt Ordinance 2017-729 Eliminating Licensing for Taxi Cabs, Gaming Devices and Billiards-Community Development e) Approve 2017-2018 Farmington High School Hockey Game Ice Rental Agreement-P.rks f) Pulled for Discussion g) Appointment Recommendation Police Department-Human Resources h) Approve Seasonal Hiring-Human Resources i) Approve Bills-Finance APIF, motion carried. f) Adopt Ordinance Amending the City Code in Regards to Open Burning and Recreati.nal Fires-Fire Councilmember Bartholomay pulled this item because he had concerns about the lack if clarity in the proposed ordinance. Attorney Jamnik recommended approving the item :s presented and have staff work on concerns raised and bring back a revised ordinance i the future if necessary. Motion by Donnelly, second by Craig,the adopt Ordinance 2017-730 amending the cit code in regards to open burning and recreational fires. APIF, motion carried. 8. Public Hearings None 9. Award of Contract None 10. Petitions, Requests and Communications a) Preliminary/Final Plat and Planned Unit Development Agreement-Regetta Fields Planning Manager Wippler presented the preliminary and final plat and the planned unit development agreement for Regetta Fields. Tim Giles of Giles Properties, Inc. is proposing to plat 61 lots on 24.08 acres of land currently owned by Richard Sayers. The property is gen-rally located at the northwest intersection of CSAH 50 and Flagstaff Avenue. There are three outlots on the property including: ✓ Outlot A-Stormwater facility(3.08 acres) ✓ Outlot B-Parkland (1.34 acres) ✓ Outlot C-Trail (0.18 acres) August 21,2017 Minutes -2- The development is planned to be phased with the first phase consisting of 32 single famil residential lots and the outlots. The Planning Commission reviewed and held a public hearing at the August 8, 2017 meetin:. The commission recommended approval, with contingencies, of the preliminary and final slats as well as the planned unit development with a vote of 5-0. Councilmember Donnelly asked about the timing of the Met Council approval. Wippler sta ed it was in the final stages and should be known soon. Motion by Bartholomay, second by Donnelly,to adopt resolution R41-2017 approving the preliminary and final plats and the planned unit development agreement for Regetta Field, subject to the following contingencies: 1. The satisfaction of all engineering comments related to the construction plans for grading and utilities. 2. A development contract between the application and the city shall be executed an. security,fees and costs shall be required. 3. The signing and recording of the planned unit development agreement. 4. The official approval of the comprehensive plan amendment for land designation o the subject property to low medium density residential and placement in MUSA by the Metropolitan Council. APIF, motion carried. b) Preliminary Plat and Planned Unit Development Agreement-Fairhill Estate and N•rth Creek Planning Manager Wippler presented the preliminary plat and the planned unit developm:nt agreement for Fairhill Estate at North Creek. True Gravity Ventures is proposing to plat 21! lots on 86.6 acres of land. The property is generally located at the intersection of 190th Street ..nd Highway 3. There are 39 outlots on the property largely consisting of park and open space or stormwa er facilities in addition to agriculture purposed open space. The developers core principal ha• been to make the concept one of a rural nature. The main access to the development will be off of 190th Street with right of way left for potential future access to this development from the south when that property develops and/or a connection to 194th Street. The Planning Commission reviewed and held a public hearing at the August 8, 2017 meeti g and recommended approval of the preliminary plat and planned unit development agree ent with a vote of 5-0. August 21,2017 Minutes -3- Councilmember Bartholomay asked why gravel was being proposed. Wippler stated that it goes back to the rural aesthetics. Councilmember Craig asked about the octagon shaped cul de sacs. Wippler stated that sta f continues to work with the developer on this issue. Councilmember Donnelly asked about the ag purpose area and water reuse in regards to maintenance. Wippler stated the developer or ag purpose operator would be responsible. Wippler reviewed the resolution of understanding for the record. John Shardlow from Stantec stated that this was a unique project that we have worked on together for over a year. They met with the city council and planning commission last year to show the unique approach to this development. Shardlow proposed changing the wording of items three and six in the resolution of understanding. Public Works Director Gehler stated that more conversation needs to be had on the draina:e issue and is general on purpose. Bartholomay asked if we approve what city staff recommends tonight can it be changed in he future. Staff responded yes. Rob Walcholz stated that they have worked hard with staff but this was not what he want:d to happen at the meeting. This concept has been in place for the past year, maintenance issu-s have been moved to the home owners association and the developer will post a surety on he gravel concerns. He received a copy of the staff memo on Wednesday afternoon. He hop:d for more sensibility tonight and would like some of the language changed so they can move forward. Shardlow was looking for some assurances on design standards in the planned unit development agreement so we can work together on the issues. Community Development Director Kienberger stated that there is still work to do and a lot has been done to get us here today. Attorney Jamnik stated that the developer is looking for verbal assurances to continue discussions on the issues at hand. The city council was comfortable with this concept and lo continue to work with city staff and the developer to address issues. Motion by Bartholomay, second by Craig,to adopt resolution R42-2017 approving the preliminary plat for the Fairhill Estate at North Creek, subject to the following conditions: August 21, 2017 Minutes -4- 1. Approval of a planned unit development agreement and ordinance at time of final •lat. 2. Submission of construction plans for grading and utilities that are acceptable to the city engineer. APIF, motion carried. Motion by Bartholomay, second by Craig,to adopt resolution R43-2017 regarding the plan ed unit development amendment for Fairhill Estate at North Creek. APIF, motion carried c) Adopt Ordinance Amending Section 10-6-2 of the Zoning Code as it Relates to Ho e Occupations Planning Manager Wippler presented an ordinance amending section 10-6-2 of the city's Dining ordinance as it relates to home occupations. The city's existing home occupation ordinance is very generic and lends itself to staff maki g interpretations on what types of home occupations truly need city oversight. The propose• ordinance amendment not only provides staff with clarification on what uses are allowabl: and prohibited as home occupations but also changes how the city approves these home base. businesses. The proposed ordinance defines two distinct classifications home occupations. The classifications are permitted home occupations and special home occupations. The permi u ed home occupations are those uses that can be allowed by the city without additional appro al or a permit and can contain all parking within the existing driveway. Special home occupatio s would include such uses as barber and beauty services, massage therapy and photo studio.. The proposed ordinance also changes the current need fora conditional use permit fora home occupation business to requiring the special home occupations to obtain an interim use p-rmit. The proposed ordinance also adds a general provisions and performance standards sectio . The proposed ordinance also specifies what types of uses would be prohibited or undesira•le in a residential neighborhood. The planning commission reviewed this proposed ordinance on August 8, 2017 and recommended approval on a 5-0 vote. City councilmembers thanked staff for working on this issue and making it easier for those interested in home occupations. Motion by Donnelly, second by Craig,to adopt Ordinance 2017-731 amending the city cod- as it relates to home occupations. APIF, motion carried. d) Financial Review-Six Months Ending June 30, 2017 August 21,2017 Minutes -5- Finance Director Hanson reviewed the performance on the 2017 budget through the first six months of 2017. General fund revenues are at 49%of budget through six months with a note that delinquent taxes are the lowest they have been since 2011. General fund expenditures are at 45% of budget through six months. Other funds and budgets were reviewed with the city council. Councilmembers thanked Hanson for the thorough and easy to understand report. Administrator McKnight emphasized with the city council how tight the 2017 budget was as compared to previous budgets and advised that the 40%fund balance issues at the end of 2017 and 2018 would need to be watched. 11. Unfinished Business None 12. New Business a) Optional Redemption of the Series 2010A, 2010B and 2011A Bonds Finance Director Hanson shared with the city council that the city has three bond series eligible for optional redemption on February 1, 2018. This is the earliest date the city can redeem these bonds. The table below provides a summary of city staff recommendations on redemption. Series Financed Refinance or Callable Interest Final Estimated Redeem and Amount Rates Maturity Gross Savings Source of Funding 2010A Police Station Refinance- $1,435,000 3.25%-4.00% 2/1/2022 $77,000 Internal Loan Storm Water Trunk 2010B Maintenance Redeem- $445,000 3.125%- 2/1/2022 $36,500 Facility Utility Funds 3.25% 2011A Main Street Redeem- $335,000 2.50% 2/1/2019 $8,400 Project 2016A, Road and Bridge Fund Related Bonds $2,215,000 $121,900 August 21,2017 Minutes -6- Councilmember Bartholomay thanked Hanson for her continued efforts in this area. Motion by Bartholomay, second by Craig, to authorize staff to optionally redeem 2010A, 28108 and 2011A bonds on February 1, 2018 at par. APIF, motion carried. Motion by Bartholomay, second by Craig,to adopt resolution R44-2017 providing for an interfund loan from the Storm Water Trunk Fund to 2010A Bond Fund,the proceeds of wh ch will be used to redeem the 2010A bonds on February 1, 2018. APIF, motion carried. 13. City Council Roundtable Donnelly-Thanked city staff and the developers for all of the work done to get these two plats to the city council. Craig-Thanked the developers for their work and reminded everyone that development is ;:ood for the community. Bartholomay-Thanked staff and the developers for their work, welcomed our new police o ficer and thanked Randy Distad for his work on a leasing city hall space. McKnight-Thanked Adam Kienberger,Tony Wippler, Katy Gehler and Randy Distad for thei work on different projects. Kienberger-Shared that the Legacy of Farmington opened today,talked about how the sm.:Il business changes like the home occupation ordinance are meant to simplify this work and talked about the work associated with the plats discussed at the meeting. Larson-Shared his excitement for the new developments coming and asked residents to shop local. 14. Adjourn Motion by Bartholomay, second by Donnelly,to adjourn the meeting at 8:40 p.m. APIF, m.tion carried. Respectfully Submitted David McKnight, City Administrator August 21,2017 Minutes -7-