HomeMy WebLinkAbout09.05.17 Council Minutes CITY OF FARMINGTON
CITY COUNCIL MINUTES
REGULAR MEETING
SEPTEMBER 5, 2017
1. Call to Order
Mayor Larson called the meeting to order at 7:00 p.m.
2. Pledge of Allegiance
Mayor Larson led those in attendance in the Pledge of Allegiance.
3. Roll Call
Present-Larson, Bartholomay, Bernhjelm, Craig and Donnelly
Staff Present-Administrator McKnight, Finance Director Hanson, Public Works Director Gehler,
Community Development Director Kienberger, Parks and Recreation Director Distad, Liqudr
Operations Manager Peterson, Recreation Supervisor Kohlbeck and Attorney Jamnik.
4. Agenda
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Motion by Craig, second by Bernhjelm,to approve the agenda as presented. APIF, motion
carried.
5. Announcements/Commendations
a) Liquor Operations Update
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Liquor Operations Manager Peterson updated the city council on activities taking place in the
two liquor stores. Topics discussed included the increase in sales and customer counts this
year, Sunday sales, Flavors of Farmington, Wine Club activities, and the MMBA award the stores
received.
Peterson presented representatives from the Farmington Yellow Ribbon Network a check for
$3,130 that the stores raised during a recent fundraiser.
b) Rambling River Center 35th Anniversary Celebration
Recreation Supervisor Kohlbeck shared with the city council that the Rambling River Center is
celebrating its 35th year in 2017. A celebration is being held on Friday, September 8, 2017'Iand
the community is encouraged to attend.
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6. Citizen Comments
a) Jim Lugowski, 604 Heritage Way, shared his concerns about closing the city pool. It may
be better to invest a small amount in the current pool versus a larger amount for a new
pool.
b) Vicki Pepera, 600 Heritage Way, encouraged the city council to keep the pool open and
reminded the city council that both kids and adults are users of the facility.
7. Consent Agenda
Motion by Craig, second by Bernhjelm, to approve the consent agenda:
a) Approve Minutes of the August 21, 2017 City Council Meeting-Administration
b) Declare Surplus Equipment and Approve Sale of Olympia Resurfacer-Parks
c) Adopt Revised Ordinance 2017-732 Amending the City Code in Regards to Open Burning
and Recreational Fires-Attorney
d) Adopt Resolution of Understanding R45-2017 Regarding the Planned Unit Development
Amendment for Fairhill Estates at North Creek-Community Development
e) Approve Seasonal Hiring-Human Resources
f) Approve Bills-Finance
APIF, motion carried.
8. Public Hearings
None
9. Award of Contract
a) Accept Quote for Embry Drainage Project
Public Works Director Gehler presented the quote received for the Embry Avenue Drainag
Project. Embry Avenue has one of the steepest grades in the city and during the seasonal
transitions snowmelt and sump discharge freeze on the street creating a hazard considering the
topography and geometric configuration of the street. The street was constructed with a Curb
drainage tile system that was found to be plugged or collapsed and not functioning. A pro ect
was proposed to address the collapsed curb drainage tile which would allow sump dischar es to
be connected and drain through the tile line instead of the street surface.
A request for quotes was sent to seven contractors and one quote was received. New Look
Contracting, Inc. submitted a quote for$121,260. The quote was over the engineer's estimate
of$77,000 due to loss of economies of scale and recent uncertainty in the pavement markets.
City staff recommends awarding the project to New Look Contracting.
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Councilmember Craig asked if we knew why there was only one interested bidder. Gehler
shared that weather this summer impacted most jobs and contractors.
Craig asked if we knew the cause of the drainage issue. Gehler stated that a new pipe system
will be installed with direction connections that will resolve the drainage and blockage issues.
Motion by Bernhjelm, second by Donnelly,to accept the low quote from New Look Contracting,
Inc. in the amount of$121,260 and authorize execution of an agreement for the work. AP F,
motion carried.
10. Petitions, Requests and Communications
None
11. Unfinished Business
None
12. New Business
a) 2018 Preliminary Budget and Tax Levy
Finance Director Hanson presented the draft 2018 budget and tax levy for city council
consideration. Minnesota statutes required proposed property tax levies for the following year
be certified to the county on or before September 30th.
During the work sessions held over the summer,the city council reviewed and provided
feedback on the proposed budgets and tax levy. The proposed 2018 budget provides:
✓ Police and fire protection 24 hours per day
✓ Snow removal and street maintenance
✓ Parks and recreation opportunities including parks and trails
✓ Administrative services
✓ Funding for the city's long term financial planning strategies
✓ Support for the city council's 2017 priorities
The proposed General Fund budget and net tax levy are as follows:
2017 Budget _ 2018 Proposed Budget Change
General Fund $12,203,490 $12,631,013 3.50%
Expenditures
Less-General Fund $3,107,737 $3,163,198 1.78%
Revenues _
Less-Fiscal Disparities $2,136,834 $2,187,003 1.02%
Net General Fund Levy $6,958,919 $7,280,812
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Net Debt Levy $3,037,903 $3,213,373 5.8%
Proposed Net Tax Levy $9,996,822 $10,494,185 4.98%
A number of factors impact the 2018 General Fund budget and net tax levy. The more
significant items include:
✓ Funds human resource costs based on approved union contracts for 2018 and esti hates
for employee benefits and workers compensation premiums.
✓ Provides funding for the possible addition of one new staff position mid-year.
✓ Assumes the outdoor pool is closed.
✓ Continues long term funding for firefighter pensions, police and fire equipment, cit'
vehicles, seal coating,trail maintenance and building maintenance.
✓ Provides funding for scheduled debt service payments.
General fund revenues are increasing in licenses and permits, intergovernmental revenues and
investment income. Revenues are decreasing in charges for services,fines and forfeitures land
miscellaneous revenues.
The proposed 2017 department budgets include:
2017 Budget 2018 Proposed Change
Administration $726,999 _ $847,786 16.57%
Human Resources $294,176 $330,831 12.46%
Finance/Risk Management $740,102 $732,495 -1.03%
Police $4,330,234 _ $4,451,333 2.80%
Fire $1,145,404 $1,188,352 _ 3.75% •
Community Development $725,021 $801,427 10.54%
Engineering $685,908 $705,474 2.85%
Municipal Services $1,278,532 $1,313,175 2.71%
Parks and Recreation $1,324,772 $1,282,696 -3.18%
Transfers Out $952,342 $977,744 2.67%
TOTAL $12,203,490 $12,631,013 3.5%
The debt levy for 2018 is scheduled to increase$325,470 over 2017. The city council macle a
decision to use $150,000 in fund balance dollars to help reduce the proposed levy for 201$.
The proposed tax levy increase would increase the average residential property in Farmington
by$48.62 in 2018.
Councilmember Donnelly stated that the city council has been working on the budget all
summer and has to strike a balance with service delivery and taxes.
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Councilmember Bernhjelm shared that Hanson did agreat of explaining a complicated J jobp g p
issue. The city council has hard decisions to make and needs to balance many needs. Thede are
challenges for years to come and we need to look at the big picture.
Mayor Larson thanked Hanson for her presentation and reminded everyone that there are still
many needs not being met.
Lacelle Cordes, 1405 Lower Heritage Way, shared her thoughts with the city council on the
closing of the pool and the lack of recreational opportunities for the youth of Farmington.
Cordes was disappointed the pool was closing and was willing to pay additional taxes to kejep it
open.
Motion by Craig, second by Bernhjelm, to adopt resolution R46-2017 approving the 2018
proposed tax levy collectible in 2018 and setting the public input meeting on the 2018 budOet
and tax levy for Monday, December 4, 2017 at7:00 p.m. APIF, motion carried.
13. City Council Roundtable
Donnelly-School is open and asked residents to drive safely.
Bernhjelm-School is open and thanked residents for attending the city council meeting
Larson-Reminded residents of a Wine Club event on September 14, 2017 and encouraged ',
residents to shop local.
Adjourn
Motion by Bernhjelm,second by Donnelly, to adjourn the meeting at 7:48 p.m. APIF, motion
carried.
Respectfully Submitted
David McKnight, City Administrator
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