HomeMy WebLinkAbout04.21.08 Council Packet
City of Farmington
325 Oak Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promisingfuture.
AGENDA
PRE-CITY COUNCIL MEETING
April 21, 2008
6:30 P.M.
CITY COUNCIL CHAMBERS
1. CALL TO ORDER
APPROVE AGENDA
3. CITIZEN COMMENTS
4. COUNCIL REVIEW OF AGENDA
5. STAFF COMMENTS
6. ADJOURN
PUBLIC INFORMATION STATEMENT
Council workshops are conducted as an informal work session, all discussions shall be consideredfact-finding, hypothetical and unofficial critical thinking exercises,
which do not reflect an official public position.
Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of aformal City policy position. Only
official Council action normally taken at a regularly scheduled Council meeting should be considered as a formal expression of the City's position on any given matter.
City of Farmington
325 Oak Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promising future.
AGENDA
REGULAR CITY COUNCIL MEETING
APRIL 21, 2008
7:00 P.M.
CITY COUNCIL CHAMBERS
Action Taken
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVEAGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Openfor Audience Comments)
CONSENT AGENDA
a) Approve Council Minutes (4/7/08 Regular) (4/14/08 Special)
b) Quarterly Building Permit Report - Building Inspections
c) Acknowledge Resignation Fire Department - Human Resources
d) Adopt Resolution - Approve Gambling Premises Permit - Administration
e) Authorize Advertisement for Sale of City Property - Municipal Services
f) Authorize Fuel Surcharge for Recycling - Municipal Services
g) School and Conference - Police Department
h) Adopt Resolution - Approve Joint Powers Agreement with Dakota County
for Household Hazardous Waste - Municipal Services
i) School and Conference - Administration
j) Rescind and Repeal R93-06 Creating an Economic Growth Committee -
Economic Development
k) Revised Security Agreement ISD 192 - Police Department
1) Adopt Resolution - Accept Donation Rambling River Center - Parks and
Recreation
m) AudioNisual Bid Clarification - Administration
n) Support for Historic Property Tax Credit Legislation - Administration
0) March Financial Report - Finance
p) Quarterly Investment Report - Finance
q) Approve Bills
r) Authorize Advertisement for Bids CCTV System - Police Department
(Supplemental)
Page 1
Page 2
Page 3
Page 4
Page 5
Page 6
Page 7
Page 8
Page 9
Page 10
Page 11
Page 12
Page 13
Page 14
Page 15
Page 16
Page 17
Page 18
8. PUBLIC HEARINGS
a) Amend Ordinance - 2008 Fee Schedule - Engineering
Page ]9
9. AWARDOFCONTRACT
a) Audio Visual Equipment New City Hall- Administration (Supplemental)
Page 20
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Adopt Resolution - Preliminary Plat, Comprehensive Plan Amendment,
Schematic PUD Fairhill Development - Planning
b) Adopt Resolution - Development Contract Twin Ponds - Engineering
c) Ice Arena Report - Parks and Recreation
d) 2007 Annual Report - Parks and Recreation
Page 2]
Page 22
Page 23
Page 24
11. UNFINISHED BUSINESS
a) Approve Tobacco Free Parks Policy - Parks and Recreation
Page 25
12. NEW BUSINESS
a) Farmington Wellhead Protection Plan - Engineering
b) Accept Feasibility Report and Approve Joint Powers Agreement TH 3
Roundabout - Engineering
c) YMCA Appointment - Administration
Page 26
Page 27
Page 28
13. COUNCIL ROUNDTABLE
a) Hydrant Flushing - Municipal Services
Page 29
14. ADJOURN
/a..,
COUNCIL MINUTES
PRE-MEETING
APRIL 7, 2008
1. CALL TO ORDER
The meeting was called to order by Acting Mayor Pritzlaff at 6:30 p.m.
Members Present:
Members Absent:
Also Present:
Pritzlaff, Fogarty, McKnight, Wilson
Soderberg
Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator;
Brian Lindquist, Police Chief; Randy Distad, Parks and Recreation
Director; Kevin Schorzman, City Engineer; Lisa Shadick,
Administrative Services Director; Brenda Wendlandt, Human
Resources Director; Cynthia Muller, Executive Assistant
2. APPROVEAGENDA
MOTION by McKnight, second by Fogarty to approve the Agenda. APIF, MOTION
CARRIED.
3. CITIZEN COMMENTS
4. COUNCIL REVIEW OF AGENDA
Councilmember McKnight pulled the Council Minutes to abstain. He asked about the
use of the Park and Rec vehicle being requested. Staff explained it is used for summer
programs in the parks, to pull the puppet wagon, and the vehicles are used by other City
staff for things such as tours.
Councilmember McKnight asked about the audio visual equipment and confirmed that
the current equipment and also some new equipment would be purchased. He asked if
staff was comfortable that the changeover could be made without missing televising any
meetings. That is what staff has planned. There is also a portable studio available if
needed.
Councilmember Wilson asked about the purpose for the policy for maintenance of
boulevards and right-of-ways. Staff replied it is to give staff clearer direction as to what
areas are to be mowed. Councilmember Fogarty stated along 190th Street residents are
used to having the area taken care of by the City and asked if they will be notified of the
change. Staff stated a letter will be mailed to residents and a map will be posted on the
website.
Acting Mayor Pritzlaff confirmed that nothing is changed on the maintenance of
boulevards and right-of-ways, it was only to put the current practice in writing. Staff
agreed, that it was to provide direction for staff.
1-1
Council Minutes (Pre-Meeting)
April 7, 2008
Page 2
Acting Mayor Pritzlaff asked about the appointment recommendation for a police officer.
Staff explained a patrol officer was promoted to a detective position and this is to replace
the patrol officer.
Acting Mayor Pritzlaff asked about the change orders for the City Hall. One change
order was for relocating vehicle outlets in the parking lot. This was requested by the City
and was not part of the original specification. Another change order was additional
conduit for microphone wiring in the Council Chambers. City Administrator Herlofsky
explained all the change orders are based on adjustments as the building is constructed
and are requested by the City. There will be further issues brought to Council's attention
where staff feels the City should not be charged for them.
5. STAFF COMMENTS
City Administrator Herlofsky removed item lOa) ALF Status as that can be combined
with the ALF Annual Report.
City Engineer Schorzman noted Council has a map to go with item 7 g) MNDOT Limited
Use Permit.
Administrative Services Director Shadick stated regarding the advertisement for bids for
audio visual equipment, she has an updated bid form and contract to replace what is in
their packets.
City Administrator Herlofsky noted the Realtor's Forum held last week went very well.
It was arranged by Tina Hansmeier and Lisa Dargis with other departments participating
and it was a very nice event.
City Administrator Herlofsky is working with Annette Kuyper on the Yellow Ribbon
Campaign. A tentative date for an event is May 22 to be held at a church.
The Council Workshop to review the Fairhill development will be held April 14, 2008.
6. ADJOURN
MOTION by Fogarty, second by Wilson to adjourn at 6:41 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
~~#~ /Yl~
c/
Cynthia Muller
Executive Assistant
1-2
COUNCIL MINUTES
REGULAR
APRIL 7, 2008
1. CALL TO ORDER
The meeting was called to order by Acting Mayor Pritzlaff at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Acting Mayor Pritzlaff led the audience and Council in the Pledge of Allegiance.
3.
ROLL CALL
Members Present:
Members Absent:
Also Present:
Audience:
Pritzlaff, Fogarty, McKnight, Wilson
Soderberg
Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator;
Brian Lindquist, Police Chief; Kevin Schorzman, City Engineer;
Lisa Shadick, Administrative Services Director; Brenda
Wendlandt, Human Resources Director; Cynthia Muller, Executive
Assistant
Lee Mann, Theresa Stokes
4. APPROVE AGENDA
Councilmembers McKnight and Wilson pulled item 7a) Council Minutes to abstain. City
Administrator Herlofsky removed item lOa) ALF Status as that will be covered in the
ALF Annual Report. Administrative Services Director Shadick added item 7k) Approve
Temporary On-Sale Liquor License and Gambling Event Permit.
MOTION by Wilson, second by Fogarty to approve the Agenda. APIF, MOTION
CARRIED.
5. ANNOUNCEMENTS
a) Swearing-In Police Officer
City Administrator Herlofsky sworn-in Grace McCallum as a new Police Officer.
b) ALF Annual Report
Mr. Brian Landheis, Paramedics Services Manager, presented the ALF Annual
Report.
c) Proclaim Earth Day - Municipal Services
MOTION by Fogarty, second by McKnight to proclaim April 22, 2008, as Earth
Day. APIF, MOTION CARRIED
d) Proclaim Arbor Day - Parks and Recreation
MOTION by Wilson, second by Fogarty to proclaim April 25, 2008 as Arbor
Day. APIF, MOTION CARRIED.
6. CITIZEN COMMENTS
1-3
Council Minutes (Regular)
April 7, 2008
Page 2
7. CONSENT AGENDA
MOTION by Fogarty, second by McKnight to approve the Consent Agenda as follows:
b) Approved Temporary On-Sale Liquor License - Administration
c) Received Information Capital Outlay - Parks and Recreation
d) Approved Policy Maintenance of Boulevards and Right-of-Ways - Parks and
Recreation
e) Approved Appointment Recommendation Police Officer - Human Resources
f) Adopted RESOLUTION R20-08 No Parking I 95th/190th Street - Engineering
g) Adopted RESOLUTION R21-08 MnDOT Limited Use Permit - Engineering
h) Received Information Electronic Security of Farmington High School
Construction Site - Police Department
i) Authorized Advertisement for Bids for Audio Visual Equipment - Administration
j) Approved Bills
k) Approved Temporary On-Sale Liquor License and adopted RESOLUTION R22-
08 Approving a Gambling Event Permit - Administration
APIF, MOTION CARRIED.
a) Approve Council Minutes (3/17/08 Regular)
MOTION by Fogarty, second by Pritzlaffto approve March 17, 2008 Council
Minutes. Voting for: Fogarty, Pritzlaff. Abstain: McKnight, Wilson.
MOTION CARRIED.
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
b) Approve Plans and Authorize Bids 195tb Street Extension to TH3 -
Engineering
The City Council ordered the plans and specifications for the 195th Street
extension to TH3 at the February 21,2006 Council meeting. The proposed bid
date is May 14, 2008, the contract will be awarded at the June 2, 2008, Council
meeting, and the project will start at the beginning of July. Once bids are
received, Council will be provided with an updated financial analysis prior to
approving the bid. MOTION by Fogarty, second by Wilson to adopt
RESOLUTION R23-08 approving the plans and specifications and authorizing
the advertisement for bids for the 195th Street extension project. APIF,
MOTION CARRIED.
c) Set Elm Street Assessment Hearing - Engineering
The Elm Street reconstruction project is complete except for a few minor items.
The assessment hearing is scheduled for June 2, 2008. The assessments will be
close to the proposed amount. MOTION by McKnight, second by Wilson to
adopt RESOLUTION R24-08 directing staff to prepare the final assessment roll
1-4
Council Minutes (Regular)
April 7, 2008
Page 3
and setting the assessment hearing for the Elm Street reconstruction project for
June 2, 2008. APIF, MOTION CARRIED.
11. UNFINISHED BUSINESS
a) City Hall Budget Update - Administration
City Administrator Herlofsky presented Council with an updated budget for the
new City Hall project. The project is on schedule.
b) City Hall Change Orders - Administration
There are four change orders. The credit amounts come to $889. The charges
come to $11,408. MOTION by Wilson, second by McKnight approve Change
Orders 7-11 for the new City Hall project. APIF, MOTION CARRIED.
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
Councilmember McKnight: Encouraged residents to continue to support the fund
raising campaign for the American Legion's programs.
Councilmember Wilson: Noted the Earth and Arbor Day celebration is a great event.
He will be attending with the cub scouts. Parks and Recreation does a phenomenal job
and he encouraged residents to participate.
The Police Department and Farmington School District have entered into an agreement
for security at the new high school construction site.
Acting Mayor Pritz/aff: He and City Administrator Herlofsky attended the
Mayor/Managers meeting last week. They discussed preparing for a disaster.
A Realtor's Form was held last week, where 60 people attended. Staff did a great job
with presentations. He read the comments which gave very high ratings.
City Administrator Herlofsky: He stated the ice arena closed yesterday. Revenues
for the year amounted to $225,000, which is $30,000 more than last year. There were 50
more hours of activity rented this year.
14. ADJOURN
MOTION by Fogarty, second by McKnight to adjourn at 7:34 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
/ .....LL// c //'
c;.~~/n~d~
UCynthia Muller
Executive Assistant
1-5
Council Workshop Minutes
April 14, 2008
Audience:
Pritzlaff, Fogarty, McKnight, Wilson
Joel Jamnik, Peter Herlofsky, Robin Roland, Kevin Schorzman, Randy Distad,
Tony Wippler, Lee Mann, Cynthia Muller
Peter Gualtieri, Peter Coyle, Daren Laberee, Ross Gresher, Shelly White, Brian
Johnson, Doug Bonar
Present:
Also Present:
Acting Mayor Pritzlaff called the workshop to order at 6:30 p.m.
MOTION by McKnight, second by Wilson to approve the agenda. APIF, MOTION
CARRIED.
City Administrator Herlofsky gave Council and update on miscellaneous items.
Fairhill Development
The Fairhill Development was discussed at the March 3,2008 Council meeting. The purpose of
the workshop was to discuss the master PUD Agreement, the preliminary plat for the fIrst phase,
the schematic PUD and site plan, and the comprehensive plan amendment. This will be a 20-
year project. The PUD Agreement is very complex and covers funding sources for the
roundabout at 195th Street and TH3, 195th Street assessments, etc. Council reviewed the PUD
Agreement and commented as follows:
Article 3 - Preliminary and Final Plat, Phase 1
The preliminary plat will be good for 5 years and subsequent phases will be good for 2 years. If
nothing happens within the fIrst fIve years, they would have to resubmit the plans. Regarding
assessments, Finance Director Roland presented options for 15-year or 20-year bonds. The City
has already spent approximately $950,000 on this project. Part of it has been reimbursed by
Dakota County and the developer. The options reflect the fIrst fIve years of bond payments
being made by revenues from the county for the construction of 195th Street. The balance of the
15 years would be covered by assessments coming from the developing parcels as they are
phased in from the developer. By 2013, there would have to be 138 units built to pay the
assessment amount. The developer is building 195th Street and the park upfront. The City is
assessing at .5% higher than the bond rate, because the developer is contributing the entire 150
ft. of right-of-way and the amount of parkland being dedicated upfront.
Article 6 - Streets
Council asked why the developer is not required to post a letter of credit for the construction of
195th Street. City Attorney Jamnik explained the land dedication for the park and the road, as
well as the assessments, secures the City's exposure.
Article 7 - Utilities
Council noted no trunk sanitary sewer fee nor City sewer availability charge will be imposed
against the property. City Attorney Jamnik explained the development is self-contained and
would not impact external lines to the development. Therefore, they would not receive a credit
or a charge for the impact outside of their boundary. This might be revised.
1-7
Council Workshop Minutes
April 14, 2008
Page 2
Article 14 - Responsibility for Costs
Council had a concern with allowing the developer 45 days to pay bills from the City when the
normal practice is 30 days.
Mr. Peter Gualtieri, representing Astra Ventures, which is a private company owned by the Seed
family, stated there are two distinct entities involved in the development of the project. There is
the land owner, which is the James Michael Seed Trust, and then there is the developer. The
developer has an option to purchase the property in phases from the land owner. The developer
until recently has been the Astra-Genstar Partnership. Astra is the company the Seed family
owned, and Genstar is the company that was purchased by Newland in 2000. Recently, Newland
offered to the Seed family to buyout their position in the project. This transaction will close
soon. Then the developer will be Astra Ventures, which will be 100% owned by the Seed
family. The City will then deal with the Seed family and Peter Gualtieri as the Project Manager.
The Astra Ventures operation is financed by Wells Fargo ban1e Mr. Jim Seed wanted Council to
know they have 100% commitment from the Seed family to continue with prior commitments,
such as dedicating the road and the park. Astra will develop the property when there is a demand
for housing. City Administrator Herlofsky noted, even if no units are built, the property will
develop eventually, and those assessments will stay with the property. The worst that could
happen is that it could take longer, and the City would have to levy for the amount. If all the
acres are sold, all the assessments would have to be paid at the time of sale.
Mr. Gualtieri stated they will propose what the market wants phase by phase. The land plan does
not change; streets, parks, trails, nothing changes. That is guaranteed by the PUD Agreement.
The housing type and private amenities will be determined by the market. City Administrator
Herlofsky noted the developer is also contributing to the TH3 roundabout. Mr. Gualtieri stated
he would be talking with builders that have the financial capability for a large project like this.
The Preliminary Plat, Comprehensive Plan Amendment, Schematic PUD, and the Site Plan will
be brought to the April 21, 2008 Council meeting for approval. The Final Plat for the right-of-
way for 195th Street will be taken to the Planning Commission and City Council in May. The
City is advertising for bids for the construction of 195th Street, and will award the contract at the
May 19, 2008 Council meeting.
2009 Budget
Regarding the 2009 budget process, Acting Mayor Pritzlaff asked when the process would start.
Last year he felt the process was very good with a lot of workshops. He suggested each
Councilmember give staff a levy amount or a dollar amount, and staff give options back to
Council. A schedule for the process will be developed this week. Councilmember McKnight
did not want staff to get too far ahead before Council gives them a goal.
MOTION by Fogarty, second by McKnight to adjourn at 7:51 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
~'/ &
. r ?r7 t:.L A.../
ynthia Muller
Executive Assistailt
1-8
City of Farmington
325 Oak Street. Farmiof!too. MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
7b
TO:
Mayor, Council Members, City Administrato('@,
/;;/1 ___' v
Ken Lewis, Building Official ~
FROM:
SUBJECT:
First Quarter 2008 New Construction Report and Population Estimate
DATE:
April 21, 2008
INTRODUCTION
The following report summarizes the new construction permits issued during the first quarter of 2008 and
the first quarter population estimate.
DISCUSSION
First Quarter Building Permit Information: During the first quarter of the 2008 building construction
season (January 1st through March 31 st), the City issued 7 new single-family detached housing permits
and 0 new multi-family permits, for a total of 7 new first quarter housing permits. Construction valuation
for the single-family homes totaled $1,406,500, respectively.
The average building valuation of the single-family homes during the first quarter of 2008 was $200,928,
down from $206,378 during the fourth quarter of2007. (Note that the valuation averages do not represent
the average sale price or average market value of the homes in question, since they do not include the
value of the lot or any amenities added to the home that are not part of the building code formula).
Year-End Population Estimate:
At the beginning of 2003, City staff decided that each quarterly building permit report should also include
an updated population estimate for the City of Farmington. After discussing several methods of
calculating population, a decision was made to base our population estimates on Certificates of
Occupancy rather than upon building permits. Building permit activity is not a "real time" reflection of
actual population, given the "lag time" between the issuance of the permit and the actual occupancy of the
dwelling unit (i.e., the time required to construct, market and sell the home).
Accordingly, staff started with the City population as of April 1, 2000 (as determined by the U.S. Census
Bureau) and then determined the number of Certificates of Occupancy [C.O.s] issued by the City since
that date. The number of C.O.s was multiplied by 2.95, which was (according to the 2000 Census) the
average number of occupants per Farmington dwelling unit. The resulting calculations are as follows:
19,354
+ 104
19,458
Estimated Population as of December 31, 2004
= 35 Certificates of Occupancy issued for the period from 1/1/05 to 3/31/05 X 2.95
Estimated Population as of March 31, 2005
2-1
+ 145
19,603
+ 62
19,665
+ 77
19,742
+ 68
19,810
+ 157
19,967
+ 204
20,171
+ 174
20345
+ 145
20490
:t....R
20502
+ 142
20,644
+ 124
20,768
+227
20995
+77
21072
+ 101
21,173
= 49 Certificates of Occupancy issued for the period from 4/1/05 to 6/30/05 X 2.95
Estimated Population as of June 30, 2005
= 21 Certificates of Occupancy issued for the period from 7/1/05 to 9/30/05 X 2.95
Estimated Population as of September 30, 2005
= 26 Certificates of Occupancy issued for the period from 10/1/05 to 12/31/05 X 2.95
Estimated population as of December 31,2005
= 23 units brought in by annexation for the period from 10/1/05 to 12/31/05 X 2.95
Estimated population as of December 31, 2005
= 53 Certificate of Occupancy issued for the period from 1/1/06 to 3/31/06 X 2.95
Estimated population as of March 31, 2006
= 69 Certificates of Occupancy issued for the period from 4/1/06 to 5/30/06 X 2.95
Estimated population as of June 30, 200
= 59 Certificates of Occupancy issued for the period from 7/1/06 to 9/30/06 X 2.95
Estimated population as of September 30, 2006 .
= 49 Certificates of Occupancy issued for the period from 10/1/06 to 12/31/06 X 2.95
Estimated population as of December 31,2006
= 4 units brought in by annexation for the period from 1/1/06 to 12/31/06 X 2.95
Estimated population as of December 31, 2006
= 48 Certificates of Occupancy issued for the period from 1/1/07 to 3/31/07 X 2.95
Estimated population as of March 31, 2007
= 42 Certificates of Occupancy issued for the period from 4/1/07 to 6/31/07 X 2.95
Estimated population as of June 31, 2007
= 77 Certificates of Occupancy issued for the period from 7/1/07 to 9/30/07 X 2.95
Estimated population as of September 30,2007
= 26 Certificates of Occupancy issued for the period from 10/1/07 to 12/31/07 X 2.95
Estimated population as of December 31, 2007
= 34 Certificates of Occupancy issued for the period from 1/1/08 to 3/31/08 X 2.95
Estimated population as of March 31, 2008
ACTION REQUIRED
This item is informational in nature. No action is required
Respectfully Submitted,
~~
Ken Lewis
Building Official
2-2
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2-3
7~
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, Councihnembers, and City Admffiistrato(]
Brenda Wendlandt, Human Resources Director
FROM:
SUBJECT:
Acknowledge Resignation - Fire Department
DATE:
April 21, 2008
INTRODUCTION
The City received notice that Mr. Christopher Benjamin has resigned from his position as a fire
fighter.
DISCUSSION
The Human Resources Office received notification that Mr. Christopher Benjamin resigned from
his position as a firefighter. Mr. Benjamin joined the department on January 18,2005. The City
wishes him well in his future endeavors.
ACTION REQUESTED
Acknowledge the resignation of Mr. Christopher Benjamin effective March 18,2008.
Respectfully Submitted,
~~~
Human Resources Director
cc: Personnel file
3-1
7d
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO: Mayor, Councilmembers, City Administrator (j
FROM: Lisa Shadick, Administrative Services Director
SUBJECT: Gambling Premise Permit - VFW Post 7662
DATE: April 21, 2008
INTRODUCTION
The Sypal-Lundgren VFW Post 7662 is requesting a Gambling Premises Permit at 421 Third Street.
DISCUSSION
Pursuant to State Statute and pertinent City Code, an organization must fIrst obtain a resolution from
the City, granting permission for gambling to occur at a specific location. The VFW is requesting
approval to conduct gambling activity at 421 Third Street. The appropriate application and fees have
been received and reviewed.
BUDGET IMPACT
Gambling fees are included in the revenue estimates of the 2008 budget.
ACTION REQUESTED
Consider the attached Resolution approving a Gambling Premises Permit for the Sypa1-Lundgren VFW
Post 7662 at 421 Third Street.
Respectfully submitted,
,~ ~. II dI" -// --
47ttf! .,~0aL~
Lisa Shadick
Administrative Services Director
4-1
RESOLUTION NO. R -08
APPROVING A MINNESOTA LAWFUL
GAMBLING PREMISES PERMIT APPLICATION FOR
VFW POST 7662
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 21 st day of April
2008 at 7:00 p.m.
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, pursuant to M.S. 349.166, the State of Minnesota Gambling Board may not issue
or renew a Gambling Premises Permit unless the City Council adopts a Resolution approving
said permit; and,
WHEREAS, the VFW Post 7662 has submitted an application for a Gambling Premises Permit
to be conducted at 421 3rd Street, for Council consideration.
NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gambling
Premises Permit for the VFW Post 7662 to be conducted at 421 3rd Street is hereby approved.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
21 st day of April 2008.
Acting Mayor
Attested to the _ day of April 2008.
City Administrator
SEAL
4-2
7e
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmingtan.mn.us
Mayor, Council members and City Administrato~
Todd Reiten, Director of Municipal Services \.J
TO:
FROM:
SUBJECT:
Authorize Ad for Sale of City Property
DATE:
April 21, 2008
Introduction
The Solid Waste Division proposes to sell a 2001 automated refuse truck.
Discussion
The Solid Waste Division had planned for future route expansions and did not trade in an automated
refuse truck when it purchased a new truck last year. Unfortunately, the anticipated growth did not
occur, and it doesn't appear that an additional route will be needed in the near future. The Solid
Waste Division would still have back-up trucks in case of break-downs and double collection days.
At this time, staff wishes to advertise the automated truck for sale. A minimum bid price would be
established and if not met, altematives would be explored.
Budget Impact
Any revenue from the sale of the automated refuse truck would be retumed to the solid waste fund to
offset the costs of current and future truck/vehicle acquisitions.
Recommendation
Authorize advertisement for the sale ofthis asset.
Respectfully submitted,
~b
Todd Reiten,
Director of Municipal Services
5-1
7-F
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, Council Members and City Administrator//::J
?
Todd Reiten, Director of Municipal Services ,~
FROM:
SUBJECT:
Fuel Surcharge
DATE:
April 21, 2008
Introduction
The 2008 Recycling Contract with Dick's Sanitation (DSI) states if diesel fuel costs exceed $3.50 per
gallon there will be a fuel adjustment rate. With fuel costs on the rise, a fuel surcharge is a strong
possibility.
Discussion
The 2008 curbside recycling rate for a single-family residence is $3.36 per month. The diesel fuel
adjustment will be calculated as a percentage of increases over $3.50/gallon in $.25 cent increments,
based on the following formula;
For every $.01 increase (at $.25 increments) over $3.50/gallon there will be a corresponding .05% increase in
the overall reeve/in!!. rate charged to each customer. See below table for examples.
If Fuel Exceeds % Increase to 2008 Monetary Increase to
$3.50/gallon Residential Residential Recycling Monthly Rate
Recycling Rate Rate
$3.75/gallon $.05 x 25 = 1.25% 1.25% x 3.36 = .042 $3040
$4.00/gallon $.05 x 50 = 2.50% 2.50% x 3.36 = .084 $3.44
$4.25/gallon $.05 x 75 = 3.75% 3.75% x 3.36 = .126 $3.49
$4.50/gallon $.05 x 100 = 5% 5% x 3.36 = .168 $3.53
Budget Impact
The fuel surcharge, when necessary, will be added to the quarterly utility bills and will not affect the
City's general fund.
Recommendation
Authorize a fuel surcharge on quarterly utility bills based on the contract agreement with DSI.
Respectfully submitted,
~:ZC&2~J
6-J
Todd Reiten
Director of Municipal Services
6-1
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
(5
TO:
Mayor and councilmembe(]rS \
City Administrator .
,
Brian A. Lindquist,
Police Chief
FROM:
SUBJECT:
School and Conference
Police Investigations
DATE:
April 21, 2008
INTRODUCTION 1 DISCUSSION
Investigators Sundgren and Dirks will be attending the 20th Annual Crimes Against Children
Conference on August II - 14,2008, held in Dallas, Texas. This conference will cover over 32 hours
of training. Training will include the latest and advanced techniques in the investigation area of
crimes against children. The department sent School Resource Officers Kuyper and Dau to the 2007
conference. Based on their review and value of the training, the investigations division sees benefit in
additional officers attending the conference.
BUDGET IMPACT
The estimated cost is approximately $2500. This includes fees for the conference, airfare and lodging.
Funding for this training is included in the 2008 Investigation Division Training Budget.
ACTION REQUESTED
Information only.
~3'.
Briao A. Lindq'?'
Chief of Police
7-1
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Providing Professionals the Instruction, Information and Strategies
They Need to Protect Child Victims and Prosecute their Offenders
Contact Us
Speaker Information
August 11-14, 2008
Host Hotel: Hyatt Regency at Reunion
Dallas, Texas
Last Year's Conference
A nationally and internationally-recognized conference with expected attendance
of 2,800 professionals from the fields of law enforcement, prosecution,
child protective services, social work, children's advocacy, therapy, and medicine who work
directly with child victims of crime.
Presented by the Dallas Children's Advocacy Center
and the
Dallas Police Department
- Ernie Allen, President & CEO
National Center for
Missing & Exploited Children
"The 2007 conference was
astonishing. I was awed by the
wisdom and honesty of the case
presenters... "
"...the premier event in the field of
child sexual exploitation."
- Jana Barnett
Juvenile Probation Officer
Copyright 2008. Dallas Children's Advocacy Center. All rights reserve.
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hrtps:/ /www.cacconference.org/
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Last Year's Conference
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Last Year's Conference
Who Should Attend
What You Will Learn
Computer Labs
Sponsors
Exhibitors
Hotels
About Your Hosts
Register Now!
Contact Us
Last Year's Conference
Speaker Information
The 19th Annual Crimes Against
Children Conference held
August 13-16, 2007 was a great success.
Many thanks to SmugMug for hosting our
19th Annual Crimes Against Children
Conference Photo Album.
More than 2,500 professionals attended
from the fields of:
2007 Conference Survey Results
. law enforcement
. prosecution
. child protective services
. child advocacy
. social work
. other front line personnel involved
in the investigation and prosecution
of child abuse cases.
Overall evaluations from the
conference showed:
97%
Would attend next year if given the
opportunity
99%
Said that the training was relevant to
their professional needs
Attendees represented 48 states and
included 9 countries.
99%
Said that they would recommend the
training to others in their field
The audience included 300 FBI agents,
more than 100 Immigration and Customs
Enforcement agents and more than 50 US
Marshals.
99%
Said the conference was well organized
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7-3
4/9/2008
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
7A
TO:
Mayor, Councihnembers, City Administrato~
Todd Reiten, Director of Municipal Services
FROM:
SUBJECT:
Adopt Resolution Approving Joint Powers Agreement with Dakota County
DATE:
April 21, 2008
INTRODUCTION
Dakota County is offering the City of Farmington an opportunity to partner on a one-day household
hazardous waste (HHW) drop-off event.
DISCUSSION
Since 1985, Dakota County has partnered with cities to host one-day HHW collection events. During
recent years, an average of three, one-day collections have been held annually in communities whose
residents are less likely to be adequately served by the Eco-Site in Eagan. By partnering with the County
on a collection event in Fannington, the City is able to add another layer of value and service to the
residents by providing the opportunity to safely dispose of unwanted paints, solvents, and other HHW.
The County will be responsible for providing equipment, staff persons, publicity outside the Farmington
area, and coordination and reimbursement of the disposal contractor. The County will also be
responsible for delivery and sorting of waste. The County will provide personal safety equipment. The
County is requesting that the City provide a site for the collection event, local publicity, staff,
management of solid wastes and recyclables received during the collection, cardboard recycling, traffic
coordination, public participation survey, and the collection and management of lead-acid batteries, used
oil, and oil filters.
This event would fit well with the tire drop-off scheduled at the Maintenance Facility for Saturday, May
31. Tires will be accepted from Farmington residents only, and the HHW portion of the drop-off will be
open to Dakota County residents. At the County's request, the collection event will be extended one
hour, ending at 1 :00 pm instead of Noon.
BUDGET IMPACT
Since the cost of the tire drop-off was included in the 2008 Solid Waste budget, there should be little
unanticipated impact.
8-1
ACTION REOUESTED
Authorize the City to enter into the Joint Powers Agreement with Dakota County.
R.. espect.fu. 1.1.L:. UbIT.litte. d,
/117/)
-<'~c" ----".
Todd Reiten
Director of Municipal Services
cc: file
8-2
JP A for HHW Drop-off
April 2], 2008
DC Contract #8611
JOINT POWERS AGREEMENT BETWEEN
THE COUNTY OF DAKOTA AND THE CITY OF FARMINGTON
FOR HOUSEHOLD HAZARDOUS WASTE COLLECTION
This Agreement Is made and entered into between the County of Dakota (County) and the City of Farmington (City),
through their respective governing bodies.
WHEREAS, the County and the City desire to organize and implement a household hazardous waste collection (collection)
program to be held for the benefit of the citizens of the County and City; and
WHEREAS, Minn. Stat. S471.59 authorizes two or more governmental units to enter into agreements to jointly or
cooperatively exercise any power common to the contracting parties or any similar powers.
THEREFORE, the parties agree to organize and implement a household hazardous waste collection program subject to
the following terms and conditions.
1. DEFINITIONS. For purposes of this Agreement the terms defined in Minnesota Statutes Chapter 115A shall have
the meanings given them therein except as limited, amended or otherwise defined in this Agreement.
2. TERM. This Agreement shall be effective from the date of the signatures of all parties and shall continue until all
services are completed unless terminated in accordance with law or the terms of this Agreement.
3. PURPOSE. This Agreement shall establish the responsibilities of the parties in jointly organizing and
implementing a household hazardous waste collection program for the residents of the County and City. The
collection date is scheduled for May 31,2008, from 8:00 a.m. to 1:00 p.m. and may be rescheduled as mutually
agreed upon.
4. CONTRACTS WITH VENDORS. The packaging, analysis, storage, transportation and disposal of wastes
generated by this collection shall be governed by the terms of separate contracts between the County and its
vendors, copies of which will be provided to the City upon request. The City acknowledges and agrees to abide by
the terms of said contracts.
5. SITE. The collection site shall be located at the Farmington Public Works Facility, 19650 Municipal Drive,
Farmington, MN 55024.
6. DUTIES OF THE PARTIES.
Each party shall assist in the organizational duties associated with the collection, including site set-up and
coordination, volunteer coordination, publicity for the collection day, and a public participation survey.
In general the County will provide equipment. staff persons, publicity outside the Farmington area and coordination
and reimbursement of the disposal contractor (vendor). The County will be primarily responSible for delivery and
sorting of waste. The County will be providing personal safety equipment, including gloves and, as needed,
protective aprons and coveralls for the workers.
In general, the City will provide a site at which the collection events will take place, publicity for the purpose of
advertising the collection, staffing for the collection. management of solid wastes and recyclables received during
the collection, and, If planned, management and disposal of various items, such as electronics, received during
the collection. The City will be primarily responsible for educational activities, cardboard recycling. traffic
coordination, public participation survey, and the collection and management of lead-acid batteries, used oil, and
~
8-3
oil filters. The City will provide necessary operational equipment at the site, fire extinguishers, forklift, dumpsters,
chairs, directional signs, sanitary facilities and running water.
7. WORKERS. The County shall provide at least 5 employees or volunteers to staff the collection site and the City
shall provide at least 10 employees or volunteers to staff the collection site. All workers must be at least 18-years
of age and will read and be familiar with the document entitled "Site Contingency Plan" (HHWCP) prior to the
collection day. Each worker must sign a statement acknowledging that he or she is familiar with the HHWCP and
that he or she will follow the proper collection procedures. The HHWCP shall be present and easily accessible to
all workers at the site.
8. HAZARDOUS WASTE GENERATOR NUMBER. The County shall act as the hazardous waste generator for all
household quantities of accepted hazardous waste collected at the site during the collection program on the
scheduled collection days.
9. COSTS.
A. Emplovees. Each party shall be responsible for payment to their own employees. No party shall be liable
for any remuneration to any other party's employee.
B. City Costs. The City is liable for the cost of disposal for lead-acid batteries, used oil, oil filters, and
electronics gathered at the collection. Disposal of these materials shall be governed by agreements
between the City and contractors of its choice.
C. County Costs. Except as to lead-acid batteries, used oil, oil filters, and electronics (if collected), the
County shall be responsible for all costs for packaging, storage, transportation and disposal of household
hazardous waste collected.
10. INDEMNIFICATION AND LIABILITY. Each party to this Agreement shall be liable for its own acts to the extent
provided by law and hereby agrees that it will indemnify and hold the other party and its officers, employees,
agents, and volunteer workers harmless from any claims, suits, or damages resulting from or caused by any act of
neglect or omission of the party, its officers, employees, agents, or volunteer workers in the performance of the
services provided for by this Agreement, except that it is understood and agreed that the limits of such
indemnification shall not exceed the limits of the party's applicable liability insurance, if any, or statutory limits.
11. SUBCONTRACTING AND SUCCESSORS.
A. The parties shall not enter into any subcontract for the performance of the services contemplated under
this Agreement nor assign any interest in the Agreement without prior written consent of all parties and
subject to such conditions and provisions as are deemed necessary. Such consent shall not be
unreasonably withheld. The subcontracting or assigning party shall be responsible for the performance of
its subcontractors or assignors unless otherwise agreed.
B. Successors. Each party binds itself and its successors, legal representatives, and assigns to the other
party to this Agreement and to the successors, legal representatives, and assigns of such other party, in
respect to all covenants of this Agreement.
12. EXCUSED DEFAULT _ FORCE MAJEURE. Neither party shall be liable to the other party for any loss or damage
resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's
reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and
events may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and
natural disasters.
2
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8-4
13. TERMINATION.
A. Any party may terminate this Agreement without cause by giving notice to the authorized representative as
provided below. The terminating party shan serve on the other party a certified copy of the resolution of
the governing board indicating its intent to terminate.the Agreement. This notice shall be given at least 10
days before the effective date of termination and in all cases at least 10 days before the scheduled
collection date.
B. Termination shall not discharge any liability, responsibility or right of any party that arises from the
performance of or failure to adequately perform the terms of this Agreement prior to the effective date of
termination.
C. Termination by County. The County may immediately terminate this Contract if it does not obtain
funding from the Minnesota Legislature, Minnesota Agencies or other funding source, or if its funding
cannot be continued at a level sufficient to allow payment of the amounts due under this Contract. Written
or fax notice of termination will be provided to the Contractor. The County is not obligated to pay for any
services that are provided after notice and effective date of termination. Contractor will be entitled to
payment for services satisfactorily performed up to the date of termination to the extent that funds are
available. The Contract will not be assessed any penalty or damages if the County is terminated due to
lack of funding.
14. CONTRACT RIGHTS CUMULATIVE NOT EXCLUSIVE.
A. All remedies available to either party for breach of this Agreement are cumulative and may be exercised
concurrently or separately, and the exercise of anyone remedy shall not be deemed an election of such
remedy to the exclusion of other remedies. The rights and remedies provided in this Agreement are not
exclusive and are in addition to any other rights and remedies provided by law.
B. Waiver for any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of
any provision of this Agreement shall not be construed to be modification for the terms of this Agreement
unless stated to be such in writing and signed by authorized representatives of the County and the City.
15. AUTHORIZED REPRESENTATIVE.
A. Authorized Representative. The following named persons are designated the authorized representatives
of the parties for purposes of this Agreement. These persons have authority to bind the party they
represent and to consent to modifications and subcontracts, except that, as to the County, the authorized
representative shall have only the authority specifically or generally granted by the County Board.
Notification required to be provided pursuant to this Agreement shall be provided to the following named
persons and addresses unless otherwise stated in this Agreement, or in a modification of this Agreement.
To City:
To County:
Gregory J. Konat, Director
Dakota County Physical Development Division
14955 Galaxie Avenue
Apple Valley, MN 55124
Telephone: (952) 891-7000
Kevan Soderberg, Mayor
City of Farmington
325 Oak St
Farmington, MN 55024
Telephone: (651) 463-7111
In addition, notification to the County regarding breach or termination shall be provided to the Office of the
County Attorney, 1560 Highway 55. Hastings, MN 55033.
3
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8-5
B. Liaison. To assist the parties in the day-to-day performance of this Agreement and to develop service,
er;sw:e compliance and provide ongoing consultation, a liaison shall be designated by the City and the
County. The parties shall keep each other continually informed, in writing, of any change in the
designated liaison. At the time of execution of this Agreement the following persons are the designated
liaisons:
City of Farmington Liaison:
Phone number:
Lena Larson
(651) 463-1622
County Liaison:
Phone number:
Laura Villa
(952) 891-7548
16. COMPLIANCE WITH LAWS/STANDARDS. The City and the County agree to abide by all Federal, State or local
laws; statutes, ordinances, rules and regulations now in effect or hereafter adopted pertaining to this Agreement or
to the facilities, programs and staff for which either party is responsible. This includes, but is not limited to all
Standard Assurances, which are attached and incorporated as Exhibit 1.
17. MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall
only be valid when they have been reduced to writing, signed by authorized representatives of the County and the
City.
18. MERGER. This Agreement is the final expression of the agreement of the parties and the complete and exclusive
statement of the terms agreed upon, and shall supersede all prior negotiations, understandings or agreements.
There are no representations, warranties, or stipulations, either oral or written, other than those contained herein.
19. SEVERABILITY. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is
rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the
remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall
substantially impair the value of the entire Agreement with respect to either party.
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below.
COUNTY OF DAKOTA
Approved by Dakota County
Board Resolution No. 08-107
Lynn Thompson, Deputy Director
. Physical Development Division
Date of Signature
CITY OF FARMINGTON
By
Mayor
Date of Signature
By
City Clerk
Date of Signature
k/08/k08-117 farminglon
4
8-6
SA6/CA
Standard-CA
Revised: 04/06
EXHIBIT 1
STANDARD ASSURANCES
I. NON-DISCRIMINA nON. During the performance of lhis Contract, the Contractor shall not unlawfully discriminale against any
employee or applicanl for employmenl because of race, color, creed, religion, sex, national origin, disability, sexual orienlation, age, marilal stalus or
public assistance status. TIle Contractor will take affirmative action to ensure thai applicants are employed and thai employees are treated during
employmenl without unlawful discrimination because of their race, color, creed, religion, sex, national origin, disability, sexual orientation, age,
marital status or public assistance status. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or
lransfer; recruitment or recruilment advertising; layoff or termination; rates of payor other fomls of compensation; and selection for training,
including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices which
set forth the provisions of this nondiscrimination clause.
The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor, state thai all qualified applicants
will receive consideralion for empJoymenl wilhoul regard to race, creed, color, religion, sex, national origin, disabilily, sexual orientation, age,
marital status, or public assistance slatus.
No funds received under this Conlract shall be used 10 provide religious or sectarian lraining or services.
The Contractor shall comply with any applicable federal or state law regarding non-discrimination. The following list includes, but is not meant
to limit, laws which may be applicable:
A. The EQua] Emolovmenl Opportunity Act of 1972, as amended, 42 U.S.c. 9 2000e et seq. which prohibilS discrimination in employment
because of race, color, religion, sex or national origin.
B. Execulive Order 11246, as amended, which is incorporated herein by reference, and prohibits discriminalion by U.S. Governmenl
contractors and subcontractors because of race, color, religion, sex or naliona] origin.
C. The Rehabilitation Act of 1973, as amended, 29 U.S.C. 9701 et seq. and 45 C.F.R. 84.3 (J) and (K) implementing Sec. 504 of the Acl
which prohibits discrimination against qualified handicapped persons in lhe access 10 or participation in federally-funded services or employment.
D. The Age Discriminalion in Employment Acl of 1967,29 U.S.c. 9 621 et seq. as amended, and Minn. Slat g 181.81, which generally
prohibit discrimination because of age.
E. The EQua] Pav Acl of 1963, as amended, 29 V.S.C. !i 206(d), which provides lhal an employer may nol discriminate on the basis of sex
by paying employees of different sexes differently for the same work.
F. Minn. Slat. Ch. 363A, as amended, which generally prohibils discrimination because ofrace, color, creed, religion, national origin, sex,
marital status, status with regard to public assistance, disability, sexual orientation or age.
G. Minn. Stat. S 181.59 which prohibits discrimination against any person by reason of race, creed, or color in any state or political
subdivision contract for materials, supplies or construction. Violation of this section is a misdemeanor and any second or subsequent violalion of
these terms may be cause for forfeiture of all sums due under the Contract
H. Americans with Disabilities Acl of 1990,42 V.S.c. !i9 12101 through 12213,47 V.S.c. !i!i 225,611, with regulations at 29 C.F.R.
9 1630, which prohibilS discriminalion against qualified individuals on the basis of a disability in term, condilion or privilege of employment.
2. DATA PRIVACY. For purposes of this Conlract all data created, collected, received, slored, used, maintained, or disseminaled by
Contractor in the performance of this Conlracl is subject 10 the requiremenls of the Minnesota Govel11menl Dala Praclices Act, Minn. Stat. Chapler
13 and the Minnesota Rules implementing the Acl now in force or hereafter adopled as well as the Federal laws on data privacy, and Contraclor must
comply with those requirements as if it were a governmental entity. The remedies in seclion 13.08 apply to the Contractor. Contractor does not have
a duty 10 provide access to public data to the public if the public data are available from the governmental agency (County), except as required by lhe
terms of this Contract. All subcontracts shall contain the same or similar data praclices compliance requirements.
3. HEALTH INSURANCE PORTABILITY & ACCOUNTABILITY ACT OF 1996. The Conlractor agrees to comply with the
requirements of lhe Health Insurance Portabilily and Accountability Act (HIPAA) which are applicable to the Contraclor's duties under this
Contract. In performing its obligations under this Conlract, Contractor agrees to comply wilh the HIPAA Privacy requirements, the HIPAA
Standards for Electronic Transactions, the HIPAA security requirements, and any other applicable HIPAA laws, slandards and requiremenls now in
effect or hereinafter adopted as lhey become law.
5
8-7
4, RECORDS DISCLOSURE/RETENTION. Contraclor's bonds, records, documenls, papers, accounting procedures and praclices, and
other evidences relevanl to this Contracl are subjecllo lhe examination, duplication, lranscriplion and audit by the County and either the Legislative
or State Auditor. pursuant to Minn. Stat. 9 16C.05, subd, 5. Such evidences are also subject 10 review by theComplroller General of the Uniled
Stales, or a duly authorized representative, if federal funds are used for any work under lhis Conlract. The Contractor agrees to maintain such
evidences for a period of six (6) years from the date services or payment were last provided or made or longer if any audil in progress requires a
longer retention period.
5, WORKER HEALTH. SAFETY AND TRAINING. Contractor shall be solely responsible for the health and safety of its employees in
connection with the work performed under this Contract. Contractor shall make arrangements to ensure the health and safety of all subcontractors
and olher persons who may perform work in conneclion with this Contract. Contraclor shall ensure all personnel of Contractor and subcontractors
are properly trained and supervised and, when applicable, duly licensed or certified appropriale to the tasks engaged in under this Contract. Each
Contractor shall comply with federal, state and local occupational safety and health slandards, regulalions and rules promulgated pursuant to the
Occupational Health and Safety Act which are applicable to lhe work to be performed by Contractor.
6. CONTRACTOR DEBARMENT. SUSPENSION AND RESPONSIBILITY CERTIFICATION. Federal Regulalion 45 CFR 92.35
prohibits lhe State/Agency from purchasing goods or services Wilh federal money from vendors who have been suspended or debarred by the federal
government. Similarly, Minnesota Statules, Section 16C.Q3, subd. 2 provides the Commissioner of Administration with the authority to debar and
suspend vendors who seek to contract with the Slate/Agency. Vendors may be suspended or debarred when il is determined, through a duly
aUlhorized hearing process, that they have abused the public trust in a serious manner.
By Signing This Contracl, The Contraclor Certifies 111at It And Its Principals* And Employees:
A. Are nol presently debarred, suspended, proposed for debarment, declared ineligible, or volunlarily excluded from transacting business by
or with any federal, stale or local governmental department or agency; and
B. Have not within a lhree-year period preceding this Contract: I) been convicted of or had a civil judgmenl rendered against them for
commission of fraud or a criminal offense in connection with obtaining, attempling to obtain or perfomling a public (federal, state or local)
transaction or contracl; 2) violated any federal or slale antitrust statutes; or 3) committed embezzlement, theft, forgery, bribery, falsificalion or
destruction of records, making false stalements or receiVing stolen property; and
C. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity for: I) commission of fraud or a criminal
offense in connection with obtaining, attempling 10 obtain or performing a public (federal, state or local) lransaclion; 2) violating any federal or state
antitrusl slalules; or 3) committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving
stolen property; and
D. Are not aware of any information and possess no knowledge thai any subcontractor(s) that will perform work pursuant to this Contract
are in violation of any of the certifications set forth above.
E. Shall immediately give written notice to the Contracting Officer should Contractor come under investigalion for allegalions of fraud or a
criminal offense in connection with obtaining, or performing a public (federal, state or local govemmenl) transaclion; violaling any federal or state
antitrusl statules; or committing embezzlement, theft, forgery, bribery, falsification or destruclion of records, making false stalements or receiving
stolen property.
*"Principals" for the purposes of this certification means officers; direclors; owners; partners; and persons having primary management or
supervisory responsibilities within a business entily (e.g. general manager; plant manager; head of a subsidiary, division, or business segment and
similar positions).
Directions for On Line Access to Excluded Providers
To ensure compliance with this regulation, identification of excluded enlilies and individuals can be found on the Office of Inspeclor General (DIG)
website at hgl?liQjgJ1b.li,.,g~!.!:!J.Li,).\~g!.~"~~1.!J~g!)~Eill)1.1<.~.~!9g3,t(Lh.tm1.
K/CM/Exh/SA6-Standard-CM
6
8-8
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City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO: Mayor and City Council
FROM: Peter J. Herlofsky, Jr.
City Administrator
SUBJECT: School and Conference
DATE: April 21, 2008
INTRODUCTION
The City Administrator is planning to attend the City and County Managers Spring Conference.
DISCUSSION
.
The focus of the conference is "Leading and Managing a Winning Team." Attached is
information on the various topics to be presented. The conference will be held May 7-9, 2008 at
the Grand View Lodge in Nisswa, MN.
BUDGET IMPACT
Cost of the conference including registration, mileage, lodging and meals is approximately $700
and is included in the 2008 budget.
ACTION REQUESTED
pot information o....nl.y 1
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Respectfully itibmitted,
Peter J. Herlofsky, Jr.
City Administrator
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Wedfiescl~ M-::ay tji 200S
3:00 - 6:00 PM Conference Registration
5:00 - 6:00 Get-Acquainted Reception
6:00 - 7:00 Dinner (Barbecue at the Pavilion)
7:00 - 8:45 Keynote Address: Crsatii1g CiulbhoL3S'9 Chemistry: !Fun!s Good
Mike Veeck, Owner; Sf. Paul Saints
Dus-.-d~ Ma,8J 2008
8:30 - 10:00 AM No Strike Zon,s: insights from the Players' Union
Panel: Ann Antonson, Vice President, Springsted; Tiffany Schmidt, Attorney, Law
Enforcement Labor Services, Inc.; Cy Smythe, Professor Emeritus, University of
Minnesota; Bob Weisenburger; Mediator; Bureau of Mediation Services
Moderator: Wally Wysopal, City Manager; North Sf. Paul
10:00-10:15 Break
10:15 -12:00 Thrown a Curve Ball: Managing the Unexpected
Panel: Brenda Wendlandt. HR Director; Farmington; Winthro Block, City
Administrator; Rushford; Karen Brown, County Coordinator; Fillmore County
Moderator: Peter Herlofsky, City Administrator; Farmington
12:00 - 1 :00 Lunch
1 :00 - 2:30 Program Options:
Bottom of the Ninth: Planning for Your Retirement
Tom Hilson and Sasha Segalchik. ICMA Retirement Corporation
Keeping the Fans in the Stands: Encouraging Citizen Engagement
Facilitator: Marcia Glick, City Manager; Robbinsdale
Seventh Inning Stretch: Recreation/Social Opportunities
Reception/Networking
Award Dinner
Putting the Media on Your Team: Promoting Your Franchise
Bob Sansevere, KQRS & Channel 5 sports broadcaster; former Orono Councilmembe
Presentation of the Robert Barrett Manager of the Year Award
Joint Business Meeting - MCMA & MACA
3:00 - 5:00
5:00 - 6:00
6:00 - 8:00
8:00 - 8:30
Pfi(fq Mar9j 1008
9:00 - 11 :30 How to Avoid Getting Thrown Out: Keeping the Officials Happy
Mike Conduff, President and CEO, The Elim Group; former city manager
11 :30 AM Lunch & Adjourn
\
9-3
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featured '~ter~
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PAiJ{e VeeC#f, OlJ'lJner, Sf. Paul Saints
Mike Veeck, a successful business man known for his sense of
humor, is part owner of five baseball teams including the St. Paul
Saints and a consultant for another. As a maverick marketer,
advertising professional, coveted public speaker, founder of
the Veeck Promotional Seminar and all-around idea man, he
has served to put fun back into baseball while proving his ideas
are not sport specific. Through his book Fun Is Good: How to
Create Joy and Passion in Your Workplace, a recent training
video, several annual conferences and numerous speaking
engagements, he shares principles for organizational success
that can be applied to any field. His innovative approaches to
meeting challenging situati.ons has resulted in transforming a
half-dozen money-losing or start-up baseball teams into thriving
$25 million businesses with record-setting attendance. Mike
Veeck has appeared on 60 minutes, HBO Real Sports with
Bryant Gumbel, NBC Nightly News, CBS Sunday Morning,
National Public Radio's Weekend Edition and Late Night with
Conan O'Brien. This spring he becomes an adjunct professor
for the first time, teaching a course at The Citadel Graduate
College in Charleston, South Carolina.
-,
Bob Sansevere, Columnist and Commentator
Bob Sansevere is a sports columnist for the St. Paul Pioneer Press, a
member of the KQRS Morning Show, the highest-rated morning show
in America, and has done weekly commentaries for KSTP- TV. Bob also
has been a contributor to several TV sports shows, including ESPN's
Cold Pizza, and spent eight years on the Orono City Council.
9-4
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Mike Conduff, President and CE07 TheFlim Group
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.
Mike Conduff currently heads a motivational speaking and organizational
consulting firm. He has extensive leadership, management and
governance experience, having served as City Manager of four different
University communities (Pittsburg, Kansas; Manhattan, Kansas; Bryan,
Texas; and Denton, Texas). He is co-author of The On Target Board
Member-B Indisputable Behaviors and The Policy Governance Fieldbook,
and is currently working on Democracy at the Doorstep- True Stories from
the Green Beret of Public Administrators. His service to the profession
includes positions as President of the Kansas Association of City/County
Management as well as the Texas City Management Association, and as a
Board member of the International City/County Management Association.
He is a frequent keynote speaker at professional and civic events and has
been honored with numerous awards.
Coa~~~
Charles Grawe, Assistant City Administrator, City of Apple Valley (Co-Chair)
Samantha Orduno, City Administrator, City of Dayton (Co-Chair)
Clark Arneson, City Manager, City of Blaine
Karen Divina, Assistant City Manager, City of West 81. Paul
Emmy Foster, Assistant City Administrator, City of Rosemount
Laurie Hokkanen, Assistant City Manager, City of Chanhassen
Tim Houle, Morrison County Administrator
Shaunna Johnson, City Administrator, City of Waite Park
Craig Mattson, City Administrator, City of Wyoming
Mark McNeill, City Administrator, City of Shakopee
Dianne Miller, Assistant to the City Administrator, City of Eagan
Aaron Parrish, City Administrator, City of Crookston
Matt Podhradsky, Assistant City Administrator, City of Chaska
AI Roder, City Administrator, City of Northfield
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9-5
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Cr,satU!llg Ciubhous,e Chemistry: Fun is Good
Mike Veeck shares his simple, no-fail formula for success: Make work fun and
you'll create a culture where the best people will want to work, where it's ok to take
your job seriously, but not yourself seriously. At the heart of the Fun is Good philosophy
is the need to re-examine the way we do business, from employer-employee relationships to
customer service. In an entertaining presentation which draws from myriad life experiences, he'll
share valuable tips on how to empower your workplace, how just a few people with the right
attitude can transform city hall or the county courthouse, how this philosophy can be used to
define day-to-day operations, hiring practices and goals, and much more.
....
No Strike ZO!lle: Insights from the Players' Union
How many times have you heard "it's a brand new ball game"? Differences in style
between the rookie and the veteran, salary expectations, salary caps, discipline are
all issues for sports teams and local government. While there are new players entering the
game, each bringing to the table a new and expanding list of expectations and performance
challenges, the pool of players is decreasing. Are the rules of game changing? This session
brings together a team of experts, representing both sides of the table, who will focus on the
critical issues of the game we all know as local government.
Sta
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Thrown a Curve Ball: Managing the Unexpected
If you work in the public sector long enough, something will happen that will test
your capacity as a public administrator tt? effectively respond to the situation you
face. At this session, three seasoned public professionals will discuss how they handled
things when just such an unexpected event happened within their jurisdictions. In Farmington,
an employee was killed in accident while on the job. And, of course, we all know about the
devastating flooding that occurred in southeastern MN this spring. Gain valuable insights with a
focus on the manager's role, operations, protocols, and what they learned from their experiences.
Putting the Media on Your Team: Promoting Your Franchise
With several years of experience in both the Twin Cities and national media,
and almost a decade of experience as an elected official of a municipality,
Bob Sansevere brings with him a unique perspective of the relationship between local
government and the media. While this relationship can often be tenuous, and one that City or
County managers may not enjoy, it is also a relationship that can be beneficial to those managers
who choose to nurture it and take advantage of the wide audience our local media has to help
spread our message. Listen to Bob as he helps coach us on some of the most productive ways to
work with the media, talks about some common mistakes people often make when dealing with
the media, and shares with us some of his best stories from his work as both a reporter and as
an elected official.
\
9-6
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HO'N to Avonel GeWng Thrown Out: ~{eepnr:lg U'l'B Omcials Happy
Mike Conduff will draw upon his 20+ years in city management, extensive consulting
experience plus knowledge of policy governance to help us in the ongoing quest to
satisfy our elected officials. He will share the 8 Indisputable Behaviors that distinguish
high achieving council members and commissioners from all the rest, and what that means for us
as managers. Learn some tricks of the trade to avoid getting "tossed from the game'" Don't miss
this entertaining, instructive and motivating session from someone who received rave reviews at
last year's ICMA conference.
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'TIlmsda, Aftemt)OD tlIO-1aO PA
Keeping the Fans in the Stands: Encouraging Citizen Engagement
The MCMA Citizen Engagement Committee invites you to join in a lively group
discussion on the current state of civic engagement, including the benefits of and
barriers to getting your citizens involved. We will also hear from several Minnesota
colleagues who will discuss their efforts in engaging citizens. Participants will leave with
a better understanding of the topic as well as ideas to implement to encourage more active
citizen involvement in your own community.
Bottom of the 9th: Preparing for Your Retirement
As Yogi Berra said "It ain't over 'til it's over." Before your career number is retired,
it is always good strategy to plan for the next "big game" in life. So, join experts from
the ICMA Retirement Corporation for a "show me the money" session on retirement.
" R'llLarMtming SiQO-SiOO ~
A Non-Taxing Discussion About Property Taxes mrif(091RJi9
During 2007, the Citizens League, the League of Minnesota Cities, and Washington, AdvQcacy~
Ramsey, and Morrison Counties teamed up on a project to find out how citizens view1~~~ctf(f~n~\!;
their property taxes and the TNT statements. This resulted in part from connections EngagfIlJJent
made following a presentation by Sean Kershaw at last year's Spring Managers
Conference. Join Stacy Becker of the Citizens League and your colleagues for an informal
breakfast discussion on how to make the system work better for both citizens and local
governments.
\
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City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
7'
J
FROM:
Mayor, Councilmembers and City Administrator ~
Tina Hansmeier, Economic Development Specialist
TO:
SUBJECT:
Resolution No. R93-06
DATE:
April 21, 2008
INTRODUCTION
In August 2006 the City Council adopted a Resolution accepting a proposal to create an
Economic Growth Committee between the City of Farmington and the Northern Dakota
County [NDC] Chamber of Commerce.
DISCUSSION
The attached resolution should be considered obsolete since the Economic Growth
Committee was created and appointed by the Dakota County Regional Chamber of
Commerce formerly known as the NDC Chamber of Commerce.
ACTION REQUESTED
Motion to rescind and repeal R93-06.
Respectfully submitted,
\.~l~r\.c2-(' ~/~)12~
J ./
Tina Hansmeier
Economic Development Specialist
10-1
RESOLUTION NO. R93-06
ACCEPTING A PROPOSAL TO CREATE AN ECONOMIC GROWTH COMMITTEE
BETWEEN THE CITY OF FARMINGTON AND THE NORTHERN DAKOTA
COUNTY CHAMrnEROF COMMERCE-FARNITNGTON
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 21 st day of August
2006 at 7:00 p.m.
Members Present:
Members Absent:
Soderberg, Fogarty, McKnight, Pritzlaff, Wilson
None
Member Pritzlaff introduced and Member Wilson seconded the following:
PROPOSAL:
The formation of a new jointly recognized entity by the City Council of the City of Farmington
and the Farmington Business Council of Northem Dakota County Chamber of Commerce to
herein be referred to as the Economic Growth Committee.
PURPOSE:
The Economic Growth Committee is an advisory body to the City Council Economic
Development Authority (EDA) for the purpose of assisting in appropriate efforts to expand the
tax base and increase job opportunities.
FACTORS:
The Farmington Area Business Council identifies economic development and redevelopment as
a high priority and an important function for the economic well being of the City of Farmington,
and
The Farmington Area Business Council believes it is important to work cooperatively with the
City of Farmington and the townships of Castle Rock, Empire and Eureka developing a
public/private sector partnership for the economic growth effort of the Farmington area, and
The Farmington Area Business Council believes the Economic Growth Committee shall be a
resource in assisting the City Council and city staff in addressing various economic growth
issues, and
The Farmington Area Business Council believes the Economic Growth Committee shall be
involved in the strategic planning process as it relates to economic development and
redevelopment, and
H:\RESOLUTI\2006 Resolutions\Economic Growth Committee 8-21-06.doc
pjh
10-3
The Farmington Area Business Council believes the Economic Growth Committee shall
continue for a period as long as the City Council of the City of Farmington and the Farmington
Area Business Council oft.L1.e Northern Dakota County Cha...'TIber ofCornmerce shall deem
necessary.
MISSION:
The Farmington Area Business Council recognizes the mission of the Economic Growth
Committee is as follows:
h Receive input from and provide recommendations to the City Council EDA
2. Act as a sounding board for development and redevelopment proj ects
3. Assist in strategic planning and marketing for the City of Farmington
4. Serve as a working committee with the ability to form task forces and special committees
to accomplish goals and objectives
5. Take pulse of the community with regard to image and retention of businesses.
GOALS:
The Farmington Area Business Council recognizes the Economic Growth Committee shall
develop goals as follows:
1. Consistent with those established by the City Council
2. Take a proactive approach to city economic development and redevelopment
3-. Provide employment opportunities, continued retention of jobs and enhancement of the
tax base
4. Actively promote research, development and redevelopment of office/industrial parks
5. Promote research, development and redevelopment of historic downtown Farmington
6. Recognize the importance of the retail sector to the overall economic well being of the
City of Farmington
WORK PLAN:
The Farmington Area Business Council recognizes the Economic Growth Committee shall
establish an annual Work Plan that will be submitted to the EDA and the City Council and
Farmington Area Business Council for approval.
MEMBERSHIP:
The Farmington Area Business Council recognizes the Economic Growth Committee will
consist of fourteen (14) select members who are either residents of or do business in the
Farmington area. Seven members will be appointed by the City Council and seven members will
be appointed by the Farmington Area Business Council of North em Dakota County Chambers of
Commerce. Members will be appointed by the following categories and count:
Category
Financial Institution
Development
Landowner
Business Owner
Utilities
Education
City Council Member
Business Council Member
At Large/Townships
City
1
1
1
1
o
1
1
o
1
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H:\RESOLUTI\2006 Resolutions\Economic Growth Committee 8-21-06.doc
pjh
Chamber
1
1
1
I
1
o
o
1
I
Appointments made to the COlmnittee shall be for a three year ternl with a maximum continual
service of three three-year terms or a total of nine years. The appointment and term of "Coul1cil
Member" and "Business Council Member" categories shall be at the discretion of the City
Council and Farmington Area Business Council respectively.
Interim replacements shall be appointed by the appropriate Council and shall fill the tenn of the
resigning member.
The City Administrator or his/her designee and Northern Dakota County Chamber of Commerce
President shall serve as ex-officio members of the Economic Growth Committee.
FINANCES:
Funding for the Economic Growth Committee will be budgeted by the City Council, Economic
Development Authority and/or Northern Dakota County Chamber of Commerce. Standard
financial and expenditure procedures will be followed according to the funding source and
policies of the funding source.
OFFICERS:
A Chair and Vice Chair shall be elected by a majority vote of the Committee membership. The
Chair and Vice Chair will serve one-year terms with a three year limit on successive terms.
'f
WORKING COMMITTEES/TASK FORCES:
Any and all working committees and Task Forces shall be formed by consensus of the
Committee. Any member of the Economic Growth Committee may serve on such
Committees/Task Forces. Chairpersons of such groups shall be appointed by the Chair of the
Economic Growth Committee. Any appropriate non-Economic Growth Committee members
may be appointed by the ChaIT of the Committee/Task Force.
SPECIAL ECONOMIC DEVELOPMENT TASK FORCES/STUDIES:
Membership on Special Economic Development Task Forces/Studies shall consist of
appointments by appropriate parties to ensure balanced representation.
Representative No. Appointed Bv:
City Council 1 City Council
Business Council 1 Business Council
Planning Commission 1 Planning Commission
At Large/Township 1 City Council
EGC 1 EGC Chair
EGC Chair 1 EGC Chair
Ex-officio staff of the city and chamber
If appropriate the following:
Parks & Rec 1
Affected Parties max= 4
Parks and Rec Director
Identified and selected by EGC
Chair and approved by City Council
The Chair of the Economic Growth Committee shall serve as Chairperson of such Special
Economic Development Task Force/Studies. If a conflict is apparent regarding the appointments
of any members, the City Council shall have the final decision.
H:\RESOLUTI\2006 Resolutions\Economic Growth Committee 8-21-06.doc
pjh
10-5
REPORTING:
A report will be provided annually to the EDA and City Council of the City of Farmington and
F"""""~T1gt"n ^ -e" Bu",iT1P"'''' rOl1nril
a.ll..l.Li.,L.L "....,.... ...""1..1 _ ..............1-............. '-" -..&.......1-.
NOW, BE IT FURTHER RESOLVED, that the Economic Growth Committee shall continue and
carry out the responsibilities herein contained.
Passed and duly adopted this /9+/' day of ~......:t' , .;>, co~ by the
Farmington Area Business Council of the Northe Dakota County Chamber of Commerce.
\I tM' ,&
ATTEST:
~~
Rutlje Batulis, President, Northern Dakota County Chamber of Commerce
SEAL
This resolution adopted by recorded vote of the Farmington City
21 st day of August 2006.
Attested to the 3C)+~ day ofa?n~2006.
/
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H:\RESOLUTI\2006 Resolutions\Economic Growth Committee 8-21-06.doc
10-6 pjh
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
1/(
TO:
Mayor and Councilmembers//~~
City Administrator '\.y
FROM:
Brian A. Lindquist,
Police Chief
SUBJECT:
Electronic Security of Farmington High School Construction Site
DATE:
April 21, 2008
INTRODUCTION
The Farmington Police Department was approached by ISD 192 with concerns of security for
building materials at the new high school construction site. We were given a tour of the buildings and
the grounds and asked to assist in protecting the site.
DISCUSSION
After careful review, the Farmington Police Department recommended placing the StopTech
Centurion Scout wireless alarm system at the site. This system will be connected to several sensors
that will notify officers of an intrusion over the 800 MHZ radio system. A copy of the proposal given
to the school accompanies this memo.
BUDGET IMPACT
A budget of $4000 was approved to purchase a new StopTech Alarm System for 2008. An additional
$4900 worth of equipment is necessary to secure the site. ISD 192 has agreed to enter into a contract
with the City of Farmington at $400 a month for approximately the next 12 months to rent the alarm
system. The rental fees are designed to cover the costs of the additional sensors. Upon completion of
the contract, the City of Farmington retains ownership of the system and all additional equipment.
ACTION REQUESTED
Approve the contract with ISD 192 for the Alarm Monitoring Agreement at the Farmington High
School Construction Site.
Respectfully submitted,
3~tL;yJ ~~..Y
~
Brian A. Lindquist
Chief of Police
11-1
ALARM MONITORING AGREEMENT
Tms AGREEMENT, entered into on the date last executed below, is by and between the
CITY OF FARMINGTON, a Minnesota municipal corporation ("City") and INDEPENDENT
SCHOOL DISTRICT NO. 192, a Minnesota public school corporation ("ISD"), (collectively
referred to as the "Parties").
WHEREAS, ISD owns property located on Flagstaff Avenue, Farmington, MN (the
"Premises") on which a high school is currently being constructed; and
WHEREAS, ISD has various security concerns pertaining to the Premises, including
without limitation the storage of construction materials on the Premises, and risks of theft, vagrancy
and vandalism; and
WHEREAS, in addition to the City's normal and customary police services performed in
the City's ordinary course of business, the City agrees to assist ISD by providing alarm monitoring
services for the Premises during the construction of the high school.
NOW, THEREFORE, in consideration of the mutual promises, and for good and valuable
consideration, the parties hereto mutually agree as follows:
1. SECURITY EQUIPMENT. Throughout the term of this Agreement, the City
agrees to provide, install, and continuously operate, manage and maintain, for the
purpose of performing ongoing security monitoring services for the Premises, a
wireless alarm system (the "System") on the Premises. The System will include
those features described the City's proposal document entitled Farmington High
School Construction Site Security, and shall be designed, installed and periodically
maintained, consistent with the reasonable and professional judgment of the City's
police staff, to take into account the changing nature of the high school construction
project located on the Premises.
2. MONITORING SERVICE. The City agrees to continuously monitor signals
received from the System for the following periods: (a) Each Saturday and Sunday,
from 12:00 am to 11 :59 pm of each such day; (b) Each Monday-Friday, from 12:00
am to 6:00 am of each such day, and again from 6:00 pm to 11 :59 pm of each such
day; (c) notwithstanding (a) and (b) above, otherwise on such other days and/or at
such times as ISD shall notify the City in writing in advance. Upon receipt of each
notification that an alarm condition exists (an "Alarm Notification"), the City shall
promptly respond to each such Alarm Notification by dispatching one or more patrol
officers to the Premises, as the City determines to be necessary in its professional
judgment, and consistent with, and as part of, the normal performance by the City of
its municipal police power. The conduct by the City of its municipal police power is
solely within the judgment and control of the City, and is in no way subject to, or
governed by, the terms of this Agreement. In the case of any Alarm Notification, the
City shall notify ISD as follows: (a) the City shall furnish ISD on a monthly basis
11-2
with a written record of all Alarm Notifications for the preceding monthly period
together with a summary description of responsive action taken by the City; (b) in
the case of Alarm Notifications that result in discovery or occurrence of minor
physical damage or vandalism on or to the Premises, the City shall furnish lSD with
reasonably prompt oral notice of such occurrence not later than the end of the
business day upon which such Alarm Notification occurs, or the morning of the
following business day, in the event of any Alarm Notification that occurs after
normal business hours; and (c) in the case of Alarm Notifications that involve
emergency circumstances, including without limitation material danger to life or
property, the City shall promptly contact lSD's then designated emergency contact
in accordance with such contact information as shall be separately furnished by lSD
to the City, and regularly updated from time to time thereafter.
3. PAYMENTS. In consideration for the services to be furnished by the City in
accordance with this Agreement, lSD shall pay to the City a monthly fee in an
amount equal to $400 per month.
4. LIMITATION ON LIABILITY. lSD agrees that the City is not an insurer and
that no insurance coverage is offered herein. Payments by lSD, in accordance
with this Agreement, are for alarm system monitoring that is designed to reduce
certain risks of loss, but without guaranty that such monitoring will actually
reduce such risks or that no loss will actually occur. The City does not assume
responsibility, and shall not be liable to lSD, for any loss or damage actually
suffered by lSD as a result of burglary, hold-up, fire, smoke, equipment failure, or
any other cause whatsoever, to the extent arising during the term of this
Agreement and in connection with the performance, or failure to perform, by the
City of its alarm monitoring services in accordance with this Agreement.
Notwithstanding the foregoing, nothing contained in this Agreement shall operate
to limit liability of, indemnify, release, hold harmless or otherwise excuse the City
for any grossly negligent, reckless or intentional acts or omissions by the City in
connection with the performance or failure to perform its obligations under this
Agreement.
5. OWNERSIDP. Upon completion of the construction of the high school, the City
shall retain ownership of the System installed on the Premises.
6. TERM. This Agreement shall be effective for a term of twelve (12) months,
commencing as of the date of execution of this Agreement by both parties.
7. ENTIRE AGREEMENTIMODIFICATION. This Agreement contains the full
understanding of the parties and may not be amended, modified, extended or
canceled (prior to normal expiration), except in a writing signed by both parties.
[The balance of this page has been intentionally left blank.]
11-3
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly
executed as of the dates shown.
Approved and Adopted
this _ day of , 2008.
Approved and Adopted
this _ day of , 2008.
INDEPENDENT SCHOOL
DISTRICT NO. 192
CITY OF FARMINGTON
Chair of School Board
Mayor
Superintendent
Administrator
11-4
ALARM MONITORING AGREEMENT
TillS AGREEMENT, entered into on the date last executed below, is by and between
the CITY OF FARMINGTON, a Minnesota municipal corporation ("City") and
INDEPENDENT SCHOOL DISTRICT NO. 192, a Minnesota public school corporation
("ISD"), (collectively referred to as the "Parties").
WHEREAS, ISD owns property located on Flagstaff Avenue, Farmington, MN (the
"Premises") on which a high school is currently being constructed; and
WHEREAS, ISD has various security concerns pertaining to the Premises, including
without limitation the storage of construction materials on the Premises, and risks of theft,
vagrancy and vandalism; and
WHEREAS, in addition to the City's normal and customary police services performed in
the City's ordinary course of business, the City agrees to assist ISD by providing alarm
monitoring services for the Premises during the construction of the high school.
NOW, THEREFORE, in consideration of the mutual promises, and for good and
valuable consideration, the parties hereto mutually agree as follows:
1. SECURITY EQillPMENT. Throughout the term of this Agreement, the City
agrees to provide, install, and continuously operate, manage and maintain, for the
purpose of performing ongoing security monitoring services for the Premises, a
wireless alarm system (the "System") on the Premises. The System will include
those features described the City's proposal document entitled _, and dated
March 28, 2008,Farminflton Hiflh School Construction Site Securitv. and shall be
designed, installed and periodically maintained, consistent with the reasonable
and professional judgment of the City's police staff, to take into account the
changing nature of the high school construction project located on the Premises.
2. MONITORING SERVICE. The City agrees to continuously monitor signals
received from the System for the following periods: (a) Each Saturday and
Sunday, from 12:00 am to 11 :59 pm of each such day; (b) Each Monday-Friday,
from 12:00 am to 6:00 am of each such day, and again from 6:00 pm to II :59 pm
of each such day; (c) notwithstanding (a) and (b) above, otherwise on such other
days and/or at such times as ISD shall notify the City in writing in advance. Upon
receipt of each notification that an alarm condition exists (an "Alarm
Notification"), the City shall promptly respond to each such Alarm Notification
by dispatching one or more patrol officers to the Premises, as the City determines
to be necessary in its professional judgment, and consistent with, and as part of,
the normal performance by the City of its municipal police power. The conduct by
the City of its municipal police power is solely within the judgment and control of
the City, and is in no way subject to, or governed by, the terms of this Agreement.
In the case of any Alarm Notification, the City shall notify ISD as follows: (a) the
11-5
City shall furnish ISD on a monthly basis with a written record of all Alarm
Notifications for the preceding monthly period together with a summary
description of responsive action taken by the City; (b) in the case of Alarm
Notifications that result in discovery or occurrence of minor physical damage or
vandalism on or to the Premises, the City shall furnish ISD with reasonably
prompt oral notice of such occurrence not later than the end of the business day
upon which such Alarm Notification occurs, or the morning of the following
business day, in the event of any Alarm Notification that occurs after normal
business hours; and (c) in the case of Alarm Notifications that involve emergency
circumstances, including without limitation material danger to life or property, the
City shall promptly contact lSD's then designated emergency contact in
accordance with such contact information as shall be separately furnished by ISD
to the City, and regularly updated from time to time thereafter.
3. PAYMENTS. In consideration for the services to be furnished by the City in
accordance with this Agreement, ISD shall pay to the City a monthly fee in an
amount equal to $400 per month.
4. LIMITATION ON LIABILITY. ISD agrees that the City is not an insurer and
that no insurance coverage is offered herein. Payments by lSD, in accordance
with this Agreement, are for alarm system monitoring that is designed to reduce
certain risks of loss, but without guaranty that such monitoring will actually
reduce such risks or that no loss will actually occur. The City does not assume
responsibility, and shall not be liable to lSD, for any loss or damage actually
suffered by ISD as a result of burglary, hold-up, fire, smoke, equipment failure, or
any other cause whatsoever, to the extent arising during the temrsterm of this
Agreement and in connection with the performance, or failure to perform, by the
City of its alarm monitoring services in accordance with this Agreement.
Notwithstandinl! the forel!oinl!. nothinl! contained in this Al!reement shall ooerate
to limit liability of. indemnify. release. hold harmless or otherwise excuse the Citv
for anv l!rosslv nel!lil!ent. reckless or intentional acts or omissions bv the Citv in
connection with the oerformance-; or ffiW failure to oerform. by the City of its
obli!:mtions under this Al!reement.
5. OWNERSHIP. Upon completion of the construction of the high school, the City
shall retain ownership of the System installed on the Premises.
6. TERM. This Agreement shall be effective for a term of twelve (12) months,
commencing as of the date of execution of this Agreement by both parties.
7. ENTIRE AGREEMENT/MODIFICATION. This Agreement contains the full
understanding of the parties and may not be amended, modified, extended or
canceled (prior to normal expiration), except in a writing signed by both parties.
rThe balance of this oal!e has been intentionallv left blank.l
11-6
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly
executed as of the dates shown.
Approved and Adopted
this _ day of , 2008.
Approved and Adopted
this _ day of , 2008.
INDEPENDENT SCHOOL
DISTRICT NO. 192
CITY OF FARMINGTON
Chair of School Board
Mayor
Superintendent
Administrator
Legend:
Insertion
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F ormut change
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Deleted cell
Movod cell
11-7
7L
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
(651) 463-7111 . (651) 463-2359
www.ci.farmington.mn.us
TO: Mayor, Council members, City Administrator
FROM: Missie Kohlbeck, Senior Center Coordinator
Patti Norman, Recreation Program Superviso
SUBJECT: Adopt Resolution Accepting Donations given
to the Rambling River Center in February/March 2008
DATE: April 21, 2008
INTRODUCTION
Several donations have been received at the Rambling River Center during February/March 2008.
DISCUSSION
The Rambling River Center was fortunate to receive the following donations:
$250 from Empire Township
$250 from Castle Rock Township
$25 from the Phyllis Kirchner
$169.88 from Cellular Recycler
It is in the best interest of the Rambling River Center to accept these donations. Staff will thank the
donating parties on behalf of the City of Farmington
ACTION REQUESTED
Adopt the attached resolution accepting the donations totaling $694.88.
Respectfully Submitted,
L/~~~l~~~~~ (--~~. .~-f~. _
,_~)"',v" (~"";:"C~_
Missie Kohlbeck Patti Norman '---.~
Senior Center Coordinator Recreation Supervisor
12-1
RESOLUTION No.
ACCEPTING DONATIONS TO THE RAMBLING RIVER CENTER
TOTALING $694.88 DURING FEBRUARY AND MARCH 2008
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 21 st day of April,
2008 at 7:00 p.m.
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, a donation of$250 from Empire Township
a donation of $250 from Castle Rock Township
a donation of $25 from Phyllis Kirchner
a donation of$169.88 from Cellular Recycler
have been given to the Rambling River Center; and,
WHEREAS, it is in the best interest of the City to accept such donations.
NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts with
gratitude the generous donations totaling $694.88 from the aforementioned donors.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
21 st day of April 2008.
Acting Mayor
Attested to the _ day of April 2008.
City Administrator
SEAL
12-2
7JY)
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, COIUlcihnembers, and City AdministratOt:j-
Lisa Shadick, Administrative Services Director
FROM:
SUBJECT:
AudioNisual Equipment Bid Clarification
DATE:
April 21, 2008
INTRODUCTIONIDISCUSSION
At the April 7, 2008 City council Meeting, Council approved the bid specifications and
authorized staff to go out for bid for audio/visual equipment in the new City Hall Council
Chambers.
Upon final preparation of the bid package, staff determined that the following items were
included in the bid specifications but needed to be added to the bid document attachments before
they were sent out to potential bidders:
I) Parts and part numbers for the suggested equipment racks were added to the
equipment list.
2) The location for the wireless microphone antenna was added to drawing
AVOl.
3) The location for one of the "on-air" lights identified in the bid specifications
was added to drawing A V02.
The items identified here are highlighted and attached to this memo.
ACTION REQUESTED
This item is for Council information only.
c'
Respec. tfully sUbmittedj;~....... ...'.
". , . /) ~ /}/?~ <::./-:'
~~{r~. . u.'.l(.Zt /~
Lisa Shadick
Administrative Services Director
cc: File
13-1
38 SDCFH-2048-901 San Disk 2GB Ultra II Compact Flash Card 1
39 LS-03-072-01 Listen Assisted Listening Sys w/4 Rx w/antenna 1
40 Reveal 5A Tannoy 5" Powered Studio Monitor Speaker 2
41 TX-1A RDL Balanced to Unbalanced Transformer 2
42 STD-10K RDL Divider/Combiner 2
43 TX-LC2 RDL Unbalanced to Balanced Transformer 1
44 PS-24A RDL Power Supply 1
45 RU-RA3 RDL Rack Kit 1
46 RU-FP1 RDL Rack Filler Panel 2
Installation Labor and Materials 1
Section C Subtotal $
D: Control System .. >t), i2,,!$, .~ ~ , '. -.... ~~,. t,\"'/ ~~~"'l;"~
~' .' "'i"i1I''\ll):ir~'"''~~~ " ~.. ";4~~""t'i' ..'. "M '!';W'~"'~,k,'
Y,~ i:;"" ".,-; . ..:....~. .... 'S>:'. " - ;.... .},' '-.',. '_ ~"l/.'>;.''''''' .i .'~
19#. .. ~ Model Number " ~ " ... 'Manufacturer/Descriptidnit Ii'" ...~.. "~ . Qty~ ,.~~. List'Price.. ~Extended List,,}
. ..
47 PR02 Crestron System Processor 1
48 C2COM-3 Crestron 3 port Serial Card 2
49 C2ENET-1 Crestron Ethernet Adaptor Card 1
50 IRP2 Crestron IR Emitter 1
51 TPS-12B Crestron 12" Touch Panel 2
52 C2N-DB8 Crestron 2 Button Keypad 1
53 custom Crestron engraving for buttons 1
54 PW-2420RU Crestron 50 watt Power Supply 2
55 CNXRMAK Crestron Rack Kit 1
56 ST-LCR1 RDL Logic Relay 6
57 PS-24A RDL Power Supply 1
58 Custom Request to speak panel 6
59 Custom Mayor request to speak control panel 1
59 Custom Control room panel 1
60 3C16791 B 3-Com 8 port Ethernet Switch 1
Installation Labor, Materials, and Programming 1
Section 0 Subtotal $
~'.~.
E:.EquipmimfRacks an"d'Shelves ~:: .... " ;4";~~~;~lii!l~ '. a:'".t.~"ttc
,.ID'#.. Model Number" ", ManufacturEi'r/Descriptioni)~~~'1\t;.';' ,tlQty. _l.:ist~~pffCe. "EXteiidedlcis~
61 86020 WinS-ted 7b" Rack' J 1
62 81661 Wlnsted ShelfJ 1
63 82224 Wlnstea'Shelf support bra-cket' 1
64 85045 Wln'ste"d.top 1
65 85124 WIi'iSteaSioe panels' 1
66 85350 Wlnstea rear-door I 1
67 85060 Wlnsted-Pedistal ~ 1
68 SA-15 Surgex Surge suppressor 1
69 PDT-2015C-NS Middle Atlantic 15amp 20 Outlet Power Strip 1
70 Winsted Grey Rack Blanks (assortment) 1
71 ERK-2720 Middle Atlantic Equipment Rack 1
72 PFD-27 Middle Atlantic Plexiglas Door 1
73 CBS-ERK-20 Middle Atlantic Caster Base 1
74 "SA-15 Surgex Surge Suppressor 1
75 PDT-1015C-NS Middle Atlantic 15amp 15 Outlet Power Strip 1
76 Middle Atlantic Black Rack Blanks (assortment) 1
77 T7390 Winsted Media Storage Shelf 1
13-2
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City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.rnn.us
TO: Mayor, Councilmembers, City Administrator (}
\~
FROM: Lisa Shadick, Administrative Services Director
SUBJECT: Support for Historic Property Tax Credit Legislation
DATE: April 21, 2008
INTRODUCTION
The Heritage Preservation Commission (HPC) is requesting the City Council approve a letter to
legislators urging support for the proposed Historic Preservation Tax Credit.
DISCUSSION
In 2007 the Preservation Alliance of Minnesota led the effort to pass a historic structures rehabilitation
tax credit (HF1240/SF385) at the Minnesota Legislature. The tax credit did not pass in 2007; therefore,
the Preservation Alliance is again working to get this legislation passed in 2008.
The Historic Preservation Tax Credit proposed in 2007 would provide 25% tax credit for qualified
historic rehabilitation projects, providing significant economic development benefits statewide. More
than half of all states, including most of Minnesota's neighbors, already have similar programs. The
tax credit will:
. Allow an income tax credit of 25% of the amount spent to rehabilitate certified residential
and commercial historic properties (locally designated as historic or on the National
Register of Historic Places).
. Encourage private investment in historic properties, generate additional jobs and stimulate
economic development within existing communities.
. Be used as an effective tool for community revitalization in urban and rural areas.
. Provide incentives to create affordable housing and market-rate housing that stabilizes
neighborhoods in areas that are difficult to redevelop.
. Accelerate private investments into "Main Street" businesses and rehabilitations, bring
vacant properties back onto local tax rolls, and bolster heritage tourism efforts.
14-1
ACTION REQUESTED
Approve the attached letter to legislators requesting support for the Historic Preservation Tax Credit.
Respectfully submitted,
~ d.~({d~c:C
Lisa Shadick
Administrative Services Director
14-2
April 21, 2008
Representative / Senator
Saint Paul, MN 55155
Dear Representative / Senator:
As you consider legislative priorities for the state in 2008, we urge you to consider the economic and
job creation benefits of including a historic preservation tax credit in the Omnibus Tax Bill. As the
state and the nation's economic condition worsen, the passage of a measure to stimulate job growth,
utilize existing resources, and promote sustainable development is imperative.
In states which have passed a historic preservation tax credit, the economic benefits are clear: in our
regional neighbor Missouri, the annual economic activity resulting from the state tax credit equals
$1.016 billion. In Florida, $2 is returned to the state as revenue for every $1 invested. In the nearly 30
other states that have a state historic preservation incentive, economic benefits go far beyond the
immediate cost of the credit. Dollars come back to state and local governments through income taxes,
sales tax on materials and enhanced property taxes on previously underutilized buildings. Benefits also
extend through increased heritage tourism and the willingness to invest in revitalizing downtowns and
Main Streets statewide.
Minnesota's neighboring states all have an incentive to encourage local historic preservation investment
activity and to maximize the resources available from the federal government. This makes investing in
Minnesota's historic preservation projects less attractive than developing in Wisconsin, Iowa, or South
Dakota. We need to keep development dollars in Minnesota to stimulate our economy.
The City of Farmington has designated fourteen properties as Farmington Heritage Landmarks. This
proposed legislation would potentially benefit nearly all of the owners of these Landmark properties.
In a time when we grow increasingly concerned about energy consumption and environmental impacts,
preserving our existing building stock is common sense. By reusing a 50,000 square foot historic
building, we prevent 4,000 tons oflandfill waste. A recent study by the U.S. Energy Information
Administration found that commercial structures built prior to 1920 were 99.4% as energy efficient as
those built after 2000. Our most sustainable developments are those that reinvest in existing buildings.
On behalf of the City Council of the City of Farmington, we sincerely appreciate your support for
provisions to benefit the reuse of our community's historic structures. Given today's difficult economic
challenges, we urge you to pass a strong historic preservation tax credit in the 2008 Session, providing
local economic stimulus to communities across Minnesota.
Sincerely,
Kevan Soderberg,
Mayor of Farmington
14-3
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City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
FROM:
Mayor, Councilmembers and City Administrator ~
Robin Roland, Finance Director
TO:
SUBJECT:
Quarterly investment report - March 31, 2008
DATE:
April 21, 2008
INTRODUCTION & DISCUSSION
Pursuant to the City investment policy reporting requirements, the attached investment schedule
reflects the City's holdings as of March 31,2008.
An analysis of the portfolio is also provided to reflect where the holdings are classified by investment
type and maturity.
~/~
RObina~
Finance Director
16-1
CITY OF FARMINGTON
INVESTMENT PORTFOLIO ANALYSIS
Credit Risk Value Value Value
12/31/2006 12/31/2007 3/31/2008
Percentage Percentage Percentage
Commercial Paper $ 4,566,578 29.0% $ 7,692,089 33.6% $ 2,114,798 12.9%
Negotiated CD's 854,192 5.4% 1 ,532,283 6.7% $ 2,700,424 16.4%
US Agencies 9,468,960 60.2% 11,456,267 50.0% 10,623,938 64.6%
Municipal Obligations 300,413 1.9% 73,513 0.3% 54,949 0.3%
4M Investment pool 546,209 3.5% 2,172,948 9.5% 951,790 5.8%
Total Investments $ 15,736,352 $ 22,927,100 $ 16,445,899
Interest Rate Risk Value Value Value
12/31/2006 12/31/2007 3/31/2008
Percentage PercentaQe Percentage
Less than One (1) year $ 7,230,042 45.9% $ 14,353,573 62.6% $ 7,004,396 42.6%
One (1) to Five (5) years 5,998,033 38.1% 6,326,630 27.6% 4,026,064 24.5%
More than Five (5) years 2,508,277 15.9% 2,246,897 9.8% 5,415,439 32.9%
Total Investments $ 15,736,352 $ 22,927,100 $ 16,445,899
4/17/2008
16-2
CITY OF FARMINGTON
SCHEDULE OF INVESTMENTS
LUE = CASH FLOW FOR CITY HALL 31-Mar-08
ED = CASH FLOW FOR BOND PMTS
DATE
INSTITUTION TYPE YEILD PURCHASE MATURITY BALANCE CALL DATE
4M FUND MONEY MKT VARIES VARIES VARIES 951,790.24
WELLS FARGO CP-GE 5.16% 8/1/2007 4/8/2008 724,115.63
WELLS FARGO CP-INTESA 2.80% 3/4/2008 4/8/2008 399,908.39
DAIN FHLMC 5.60% 1/8/2008 4/18/2008 762,220.83
WELLS FARGO FNMA 5.07% 8/1/2007 5/6/2008 866,171.25
WELLS FARGO CP-I NTESA 4.22% 1/8/2008 5/20/2008 299,395.24
WELLS FARGO FNMA 5.08% 8/1/2007 6/3/2008 862,776.25
WELLS FARGO FNMA 5.06% 8/1/2007 7/8/2008 858,789.00
DAIN CP-GE 2.80% 2/20/2008 8/1/2008 691,379.11
WELLS FARGO FHLMC 5.05% 2/22/2006 8/22/2008 299,850.00 8/22/2006
SMITH BARNEY CD 5.00% 10/3/2001 10/3/2008 96,000.00
SMITH BARNEY CD 4.50% 10/19/2005 1 0/20/2008 96,000.00
SMITH BARNEY CD 5.05% 3/29/2006 3/30/2009 96,000.00
SMITH BARNEY GO BOND 6.75% 3/13/1997 6/1/2009 24,949.06
SMITH BARNEY FHLMC 3.00% 6/30/2003 6/30/2009 349,562.50 12/30/2003
SMITH BARNEY CD 4.95% 9/19/2007 9/21/2009 96,000.00
SMITH BARNEY CD 4.90% 9/19/2007 9/21/2009 96,000.00
SMITH BARNEY CD 4.05% 10/20/2004 10/20/2009 96,000.00
SMITH BARNEY CD 4.00% 10/20/2004 10/20/2009 96,000.00
VELLS FARGO HL 4.38% 11/20/2007 11/20/2009 300,000.00 11/20/2008
SMITH BARNEY FNMA 3.00% 6/20/2003 12/18/2009 250,000.00 6/18/2004
SMITH BARNEY TI BOND 7.10% 8/4/1999 2/1/2010 30,000.00
SMITH BARNEY CD 4.20% 6/22/2005 6/22/2010 96,000.00
SMITH BARNEY FNMA 3.80% 8/18/2003 7/14/2010 282,340.78
SMITH BARNEY CD 4.95% 9/19/2007 9/20/2010 96,000.00
SMITH BARNEY CD 4.80% 9/19/2007 9/20/2010 96,000.00
SMITH BARNEY FHLMC 4.00% 9/23/2003 12/30/2010 202,787.93 9/30/2003
DAIN CD 3.40% 2/15/2008 2/15/2011 99,000.00
DAIN CD 3.45% 2/15/2008 2/15/2011 99,000.00
SMITH BARNEY FHLMC 4.00% 6/3/2003 6/3/2011 250,000.00 6/3/2004
SMITH BARNEY CD 5.10% 6/6/2007 6/6/2011 96,000.00
WELLS FARGO FC 3.59% 2/6/2008 2/6/2012 500,000.00 8/6/2009
SMITH BARNEY CD 3.50% 2/13/2008 2/13/2012 96,000.00
DAIN CD 3.45% 2/13/2008 5/15/2012 97,423.76
SMITH BARNEY CD 4.75% 12/5/2007 12/5/2012 96,000.00
SMITH BARNEY CD 4.60% 1/16/2008 1/16/2013 96,000.00
SMITH BARNEY CD 3,80% 2/13/2008 2/13/2013 96,000.00
DAIN CD 3.75% 2/19/2008 2/19/2013 98,000.00
DAIN CD 3,75% 2/20/2008 2/20/2013 99,000.00
SMITH BARNEY CD 4.30% 3/19/2008 3/19/2013 96,000.00
SMITH BARNEY CD 4.30% 3/19/2008 3/19/2013 96,000.00
SMITH BARNEY FHLMC 4.00% 7/15/2003 6/12/2013 197,733.33 6/12/2006
SMITH BARNEY FHLMC 4.63% 7/25/2003 7/9/2013 494,465.28 1/9/2004
SMITH BARNEY FHLMC 4.00% 3/25/2004 9/15/2013 250,000.00 3/15/2005
16-3
CITY OF FARMINGTON
SCHEDULE OF INVESTMENTS
BLUE = CASH FLOW FOR CITY HALL 31-Mar-QS
RED = CASH FLOW FOR BOND PMTS
DATE
INSTITUTION TYPE YEILD PURCHASE MATURITY BALANCE CALL DATE
4M FUND MONEY MKT VARIES VARIES VARIES 951,790.24
SMITH BARNEY FHLMC 5.00% 10/19/2004 2/27/2014 250,000.00 2/27/2004
SMITH BARNEY FHLMC 4.00% 1/31/2008 7/15/2014 500,000.00 1/15/2009
SMITH BARNEY CD 5.00% 12/5/2007 12/5/2014 96,000.00
SMITH BARNEY CD 5.50% 6/15/2007 12/15/2014 96,000.00
SMITH BARNEY CD 4.85% 1/16/2008 1/16/2015 96,000.00
SMITH BARNEY FC 4.20% 2/5/2008 2/5/2015 600,000.00 2/5/2009
SMITH BARNEY CD 4.00% 2/8/2008 2/9/2015 96,000.00
SMITH BARNEY CD 4.00% 2/8/2008 2/9/2015 96,000.00
SMITH BARNEY CD 4.00% 2/8/2008 2/9/2015 96,000.00
WELLS FARGO HL 4.30% 2/12/2008 2/12/2015 350,000.00 8/12/2008
DAIN FNMA 4.00% 2/1/2008 7/28/2015 500,000.00 1/28/2009
SMITH BARNEY FHLMC 5.25% 9/28/2006 9/15/2016 350,000.00
SMITH BARNEY FNMA 4.75% 1/28/2008 7/28/2017 145,000.00 1/28/2009
DAIN HL 4.50% 11/28/2007 11/21/2017 351,971.97 11/21/2008
DAIN FNMA 5.00% 12/26/2007 12/26/2017 351,680.00 12/26/2008
DAIN HL 4.00% 10/23/2007 1/16/2018 498,588.89 1/16/2010
TOTAL INVESTMENTS 16,445,899.44
CD=Certificate of Deposit
CP=Commercial Paper
FHLMC, FNMA, HL = Federal "Agencies"
GO BOND, TI BOND = Municipal investments
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City of Farmington
325 Oak: Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.fannington.mn.us
TO: Mayor and Councilmembers
FROM: Peter J. Herlofsky, Jr.
City Administrator
SUBJECT: Supplemental Agenda
DATE: April 21, 2008
It is requested the April 21, 2008 agenda be amended as follows:
CONSENT AGENDA
7r) Authorize Advertisement for Bids CCTV System - Police Department
Approve the IP Video Surveillance System bid specifications and authorize staff to
advertise for bids for this project.
R..esp . ect:6ll..1~SU.bmitled' i- .
- . _.j~ j - I~
-,--~:'I--J .l.;::/f ~---
Pet~~J. H~~iofsky, Jr/' -
City Administrai>r '
7,-
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
.,.....'~~'-"
./ \)
Mayor, Councilmembers, and City Administrator c.,.,)),
\./'/
'-./
TO:
FROM:
Officer Jim Constantineau, Administrative Officer
SUBJECT:
Request for Bids - Citywide IP Video Surveillance System
DATE:
April 21, 2008
INTRODUCTION
The City is required to go out for bid for the Citywide IP Video Surveillance System.
DISCUSSION
City staff is requesting authorization to go out for bid for the Citywide IP Video Surveillance
System. This system will tie together the surveillance for all city buildings including the Police
Department, City Hall, Central Maintenance Facility, Schmitz-Maki Arena, both Fire Stations,
the Rambling River Center, and both Liquor Stores. The system will be housed at city hall and
will be able to grow as the city grows. Staff is recommending the Genetec Omnicast system.
The bid will be for replacement and additional cameras and the software and hardware needed to
operate the system.
BUDGET IMPACT
The funding for this project will come from several sources including the City Hall construction
budget and other activity budgets such as liquor, municipal services and arena.
ACTION REQUESTED
Approve the IP Video Surveillance System bid specifications and authorize staff to advertise for
bids for this project.
Respectfully submitted,
~C~
I Jim Constantineau ~
Administrative Officer
Farmington Police Department
cc: File
18-1
CITY OF FARMINGTON REQUEST FOR 81DS - CITYWIDE IP VIDEO SURVEILLANCE SYSTEM 04/18/08
CITY of FARMINGTON, MINNESOTA
REQUEST FOR BIDS
FOR
Citywide IP Video Surveillance System
1
18-2
CITY OF FARMINGTON REQUEST FOR BIDS - CITYWIDE IP VIDEO SURVEILLANCE SYSTEM 04/18/08
City of Farmington
325 Oak Street
Farmington, MN 55024
ADVERTISEMENT FOR BIDS
The City of Farmington, Minnesota will be accepting sealed competitive bids for all components of an
IP Video Surveillance system. The bids are due by May 13, 2008 at 2:00pm and will be opened on
May 14, 2008 at 10:00 AM at the Farmington City Hall, 325 Oak Street, Farmington, MN 55024.
Copies of the bid documents shall be available at:
Farmington City Hall
325 Oak Street
Farmington, MN 55024
Or by contacting Rob Boerboom at 651-463-1819.
All bids shall be sealed identifying the bid as "IP VIDEO SYSTEM Bid for the City of Farmington". Bids
will be accepted in person or by mail on or before 2:00pm May 13, 2008 and should be addressed to
the City Clerk, City of Farmington, 325 Oak Street, Farmington, MN 55024.
Bids Received by the City of Farmington after the time set for receiving them, either through the mail
or by personal submission, shall be returned unopened.
No Bids will be considered unless sealed and accompanied bv a bid bond in the amount of at
least 10% of all bids.
The City of Farmington reserves the right to reject any or all bids or any portion thereof and will accept
a bid that is deemed to be in the interest of the City of Farmington.
To be published: Farmington Independent
2
18-3
CITY OF FARMINGTON REQUEST FOR BIDS - CITYWIDE IP VIDEO SURVEILLANCE SYSTEM 04/18/08
Table of Contents
Backg rou nd .... ............... ........ ...... ............ .... ........ ................ .......... ...... ............... ........ ........ .... 4
Tech nology Environ ment....... ....... .......... .................. ........ ................. ........... .... ..... ... ..... ....... 4
Faci lity Summaries ..... ... .......... ... ..... ........... ..... .......... .......... ................. .... .................... ..... .... 4
Spec ifications..................................................................................................................... .... 5
Insta.llation ............ .............. ...... ...... .... ... ...... ..... ..... ....... ......... ................ ............... ........ .... ...... 8
Vendor Requ irement:s... ...... ........... ........ ........ .... .... ....... ........ ................ .... ............... ..... ......... 8
Bid Format ...... ... ............ ...... ............ ....... ............ .............. ..... ................... .................... .... ...... 8
Confidential ity ................ ........ ......... ......... .......... ............ ....... ............ ...... ............ ... ...... .... ...... 9
Contingencies and charges. ......... ..... ..... ........... ............. ...... ........... ........ ........... ... ...... ... ...... 9
Prici ng .............................................................................................................................. ....... 9
Open Offer ........ ...... ... ..... ......... ....... ........... .... ........ .... ...... ........ ... ....... .... ...... ................... ......... 9
Subcontractors .. ............ .......... ...... ........... ............... .......... .... .......... ......... ..................... ........ 9
BID REQUIREMENTS/EV ALUA TION CATEGORIES ............................................................ 9
Police Department Floorplan . ................. ............. ... ........ ....... .............. ... .................. .......... 12
City Hall Floorplan - Main Level..........................................................................................13
City Hall Floorplan - Upper Level........................................................................................14
Liquor Store Floorplan - South ...........................................................................................15
Liq uor Store Floorplan - North .................. ........ ........... ........ .............. ............... ........... ... .... 16
Central Maintenance Facility Floorplan .............................................................................17
Schm i'tz-Maki Arena ................. .................. ........ ........... ....... .......... ................... ....... ..... ....... 18
Ram bling River Center ............ .......... .......... ....... .......... ... ... .......... ..... ........... ... ... ... ...... ... ..... 19
Fire Sta.tion One..... .... ...... ........ ... ....... ....... .......... ......... ........ ......... ..... .... ..... ..... .......... ..... ..... 20
Fi re Station Two ......... ........ ...... .... ...... ...... .......... ........... ...... .......... ................. ............... ... ..... 21
Camera Schedule................................................................................ ..Appendix A
3
18-4
CITY OF FARMINGTON REQUEST FOR BIDS - CITYWIDE IP VIDEO SURVEILLANCE SYSTEM 04/18/08
Background
The City of Farmington is a rapidly growing city located in the south edge of the Twin Cities
metropolitan area, in the center of Dakota County. It has an estimated 2006 population of
over 20,000 people. The population doubled between 1990 and 2000. It possesses
a traditional downtown area, new growth residential areas, farms, open space and natural
resources such as the Vermillion River.
Technology Environment
The City's Enterprise Computer Network connects 9 municipal locations via our own fiber optic
line. This network serves both the various Municipal departments with email, education, office
automation, financial management, Internet, and public safety applications. In 2008, VOIP will
also be added to the network.
The Municipal Domain consists of one Windows 2000 Domain running on a Gigabit network.
The Only protocol on the network is TCPIIP. We are running multiple applications ranging from
Public Safety software to scheduling software. On the municipal side there are about 100
personal computers and 20 printers connected to the network. CISCO Systems MLS switches
are utilized exclusively throughout the enterprise and will be replaced with POE switches prior
to the implementation of the IP VIDEO system.
Facility Summaries
Police Department
The Police Department in Farmington is located at 19500 Municipal Drive. It contains Police
and clerical Facilities.
City Hall
The City Hall in Farmington is currently under construction at 430 3rd Street. It has an
expected occupancy date of July, 2008.
Liquor Operations
The City of Farmington operates two municipal liquor stores. The first is located in the
downtown area at 109 Elm Street. The second is located at 18350 Pilot Knob Road. Both are
located in multi-tenant retail buildings.
Central Maintenance Facility
The Farmington Central Maintenance Facility is located adjacent to the Police Department, at
19650 Municipal Drive. This building houses Streets, Utilities, Fleet Maintenance, Park
Maintenance, and Solid Waste operations.
4
18-5
CITY OF FARMINGTON REQUEST FOR BIDS - CITYWIDE IP VIDEO SURVEILLANCE SYSTEM 04/18/08
Schmitz-Maki Arena
The Schmitz-Maki Arena is the ice facility for the City of Farmington. It consists of one sheet
of ice as well as locker rooms and viewing areas.
Rambling River Center
The Rambling River Center is the Senior Center operated by the Farmington Parks and
Recreation Department. It is located on the Northeast corner of 3rd and Spruce, directly across
from the new City Hall.
Fire Station One
The Farmington Fire Department's main fire station is located at 21645 Denmark Avenue.
Fire Station Two
The Farmington Fire Department's satellite fire station (station two) is located at 19695
Municipal Drive, adjacent to the Central Maintenance Facility.
Specifications
Chosen Software Platform
The City of Farmington has chosen the Genetec Omnicast Solution. All bids will be for the
Omnicast product. Bids for other solutions will be rejected.
Police Department Reauirements
The Police Department currently uses an analog CCTV system with 7 cameras. Five of those
cameras still function, but two will need to be replaced. The existing analog cameras need to
be reutilized in the new digital system. This will be accomplished by integrating two Axis 2430
Encoders placed in Axis 291 rack mounts (rack provided by the city). The two replacement
cameras will be one Axis 221 and (housing 24889) and one Axis 216FD. Staff has identified
the need for 4 new outdoor cameras and 2 new indoor cameras. Outdoor cameras will be
Axis 221 (housing 24889) and indoor cameras will be Axis 216FD.
The Police Department also requires that our 4 interview rooms and the Intoxilyzer area be
equipped with real-time video and audio recording. They each currently have a stand-alone
analog system. The cameras and microphone are adequate and will be connected to the
system using an Axis 2430 Encoder. The video from these five locations will be directed to
and saved on a server other than the main server for this system. An additional archiver
license shall be included in the bid. Activation of recording must be remotely triggered with an
on-off switch outside the rooms, four of which are already present.
Three 32" flat-panel monitors (Samsung LN- T3253H) and mounting hardware are required to
replace analog monitors currently in place. These monitors will be used to quickly monitor
5
18-6
CITY OF FARMINGTON REQUEST FOR BIDS - CITYWIDE IP VIDEO SURVEILLANCE SYSTEM 04/18/08
cameras without needing access to a PC. If a PC is required to facilitate this display, provide
specifications so the City can provide adequate hardware.
City Hall Reauirements
The City Hall is currently under construction in the downtown area. Staff has determined the
need for 11 cameras, all of which are to be of the IP variety. Of these 11 cameras, 5 are to be
outdoor day/night cameras. Outdoor cameras will be Axis 221 (housing 24889) and indoor
cameras will be Axis 216FD. Note that the contract for the low voltage wiring for the City Hall
has been awarded and will provide the network connections for these cameras as well as 16/2
wiring to the exterior cameras.
It is the intent that the majority of this project will be completed prior to occupancy of the City
Hall. Therefore, the server will temporarily be housed at the Police Department until the
completion of the City Hall project.
Liauor Operations
The City of Farmington operates two municipal liquor stores. The profits from these stores
help to offset costs associated with the park system in Farmington. Each liquor store is
protected by a stand-alone DVR with cameras attached. The DVR is located in the office at
each location. The camera cables will be extended to place the encoders near the network
switch.
The North liquor store has 12 analog cameras (5 outside). Six of the indoor cameras north
liquor store need to be replaced and will be replaced with Axis 216FD. Two Axis 243Q
Encoders will be used with one Axis 291 Rack Mount for the remaining analog cameras (rack
provided by the city). In addition, 2 new cameras will be needed at the north store. These will
be Axis 216FD.
The South liquor store has 14 analog cameras (7 outside). These cameras are all new and
will be integrated in to the system using four Axis 243Q Encoders and two Axis 291 Rack
Mounts (rack provided by the city).
A Samsung LN- T2653H flat panel monitor will be needed at the sales counter in each store
and will be mounted hanging from the ceiling so customers can see the image but also so it
does not interfere with the clerk's line of sight. The image being viewed on this monitor will be
from one camera directed toward the front door.
Central Maintenance Facilitv
The Farmington Central Maintenance Facility (CMF) currently has a stand-alone surveillance
system consisting of two cameras. This system, for all intents and purposes, is useless and in
need of replacement. Staff has identified the need for 8 cameras, 6 of which will be outdoor
cameras. Seven of the 8 outdoor cameras will be Axis 221 (housing 24889) and the two
indoor cameras will be Axis 216FD. The 8th outdoor camera will be an Axis 223M (housing
24889) mounted on a pole near the north parking lot entrance.
6
18-7
CITY OF FARMINGTON REQUEST FOR BIDS - CITYWIDE IP VIDEO SURVEILLANCE SYSTEM 04/18/08
Schmitz-Maki Arena
The Schmitz-Maki arena is used for ice hockey games and practices, as well as other civic
events. Due to the frequent use of the facility, staff has identified the need for 2 indoor and 2
outdoor cameras at this facility. Outdoor cameras will be Axis 221 (housing 24889) and indoor
cameras will be Axis 216FD..
Ramblinq River Center (Optional)
Two Axis 221 (housing 24889) outdoor cameras will be installed to cover the front (west) and
side (south) of the building. This will effectively cover all of the doors.
Fire Station One (Optional)
Two Axis 221 (housing 24889) outdoor cameras covering both personnel and apparatus bay
doors will be installed.
Fire Station Two (Optional)
Two Axis 221 (housing 24889) outdoor cameras covering both personnel and apparatus bay
doors will be installed.
Back-End Eauipment and Software
The bid shall include an HP Server and storage. The server will have a Quad Core
processor, 3.0GHz speed, 4GB RAM, 1333MHz FSB. The servers will have redundant power
supplies and fans. A UPS will be provided by the city. There will be a minimum of 8TB of
storage in a Raid-5 Configuration. The drives will be hot-pluggable SAS drives with a
minimum of 10,OOORPM. These items must be able to handle additional camera locations in
the future without upgrades. Detailed specifications of the configuration of the server and disk
enclosure must be included with the bid. The City of Farmington reserves the right to exclude
these items from the awarded bid and supply the server and storage for the project.
A total of 15 concurrent clients that will be run on existing city-owned PCs are required.
The bid shall include a program to run on laptops located within squad cars that provides a
pop-up alarm window capable of displaying custom event I alarm messages defined within the
video management software. Program should flash and provide audible alert. The TCP port
that the program utilizes should be user definable and the program must be capable of
operating via the Sprint wireless network.
The system must be compatible with the system at the Dakota Communications Center to
facilitate monitoring of certain cameras by their staff. The system must be able to receive
streaming video from the city's squad cars by treating them as a fixed camera. This will be
achieved by installing an encoder in the squads, which is not part of this bid process
7
18-8
CITY OF FARMINGTON REQUEST FOR BIDS - CITYWIDE IP VIDEO SURVEILLANCE SYSTEM 04/18/08
Installation
The City requires installation of all Components. Installation is to include:
. All labor and material to furnish and install the above system, including mounting
brackets, cable, conduit, (unless otherwise indicated or present) etc.
. Any cabling necessary unless otherwise indicated as done by others.
. Testing of the system.
. Prints/wiring diagrams depicting the final as built configuration.
. Warranty information on parts and labor.
. Information regarding extended warranty coverage available.
. The City will provide any 120VAC power necessary.
Vendor Requirements
Bids must be submitted to the City of Farmington, Attn: Rob Boerboom, 325 Oak Street,
Farmington, MN 55024, and must be clearly marked "IP VIDEO REQUEST FOR BIDS". Five
copies of the bid are required. All bids must be received no later than Tuesday, May 13, 2008
at 2:00 PM and will be publicly opened on Wednesday, May 14, 2008 at 10:00 AM in the
council chambers. It is anticipated that the bid award will be made on May 19, 2008. Please
direct all bid related questions to Rob Boerboom at (651) 463-1819.
Failure to meet any condition of the Request for Bids may result in rejection of the bid. The
City of Farmington reserves the right to select a firm for contract negotiations based on the
content of the bid and relevant information obtained concerning past performance. In addition,
the City of Farmington reserves the right, without prejudice, to reject any and all bids.
The City of Farmington will not be held responsible for any costs incurred by the offerors for
work performed in the preparation and production of a bid or for any work performed prior to
the issuance of a contract.
In addition to cost, the City of Farmington will weigh the skills, past performance, ability to
provide comprehensive services, and ability to provide post installation support when
considering award of contract.
Once received, the bid becomes the sole property of the City of Farmington, Minnesota.
Bid Format
The bid format should be as follows:
. Transmittal/cover letter
. Executive Summary of your company
. A detailed explanation of costs and services including a detailed attachment explaining any
deviation from the bid specifications. Detail for costs must include "Price each" and
"Extended price" ("Price each" times quantity), and appropriate totals.
. List the price to equip each building individually.
. List of employees providing service and any certifications/qualifications they hold
. References
. Service and maintenance costs for 4 years after installation.
8
18-9
CITY OF FARMINGTON REQUEST FOR BIDS - CITYWIDE IP VIDEO SURVEILLANCE SYSTEM 04/18/08
· Warranty information on parts and labor.
· Information on vendor licensing requirements.
· No Bids will be considered unless sealed and accompanied bv a bid bond in the
amount of at least 10% of all bids.
Confidentiality
The Offerer shall not disclose to anyone, other than the Offerer's employees and officers
directly connected with responding to the Request for Bids, who have need to know, any
information concerning this Request for Bids. No news release, public announcement or any
other reference to this Request for Bids or any phase of the program shall be made without
prior written consent of the City of Farmington.
Contingencies and charges
Bids shall be firm and not made contingent with any events that will occur after the contract is
awarded. The City of Farmington must agree to bid changes in writing.
Pricing
Pricing must be guaranteed for a period of ninety (90) days after the award of the bid and
should be inclusive of any and all charges to the City of Farmington.
Open Offer
The Offerer agrees that any response to this Request for Bids will remain valid for a period of
ninety (90) days from the date of opening.
Subcontractors
The Offerer may utilize the services of subcontractors in the performance of this project,
provided that the Offerer makes clear notation in its response to this Request for Bids of its
intention to do so. All subcontractors will be required to comply with the provisions of this
Request for Bids. Offerer understands that the use of subcontractors does not relieve it of its
obligations or duties pursuant to this Request for Bids.
BID REQUIREMENTS/EV ALUA TION CATEGORIES
To facilitate the evaluation process, the proposer is requested to organize the bid into
distinctive sections that correspond with the individual bid requirement categories. The quality
of the proposer's documentation and oral presentation will be considered throughout this
selection process.
General Approach (Assigned Weight 35%)
Describe your general approach to organizing and managing the project including your
approach to information gathering, identification and analysis of opportunities, problem solving and
communication with and between regulatory bodies, interest groups, City Council, staff or advisory
committee.
9
18-10
CITY OF FARMINGTON REQUEST FOR BIDS - CITYWIDE IP VIDEO SURVEILLANCE SYSTEM 04/18/08
Describe your approach to project cost control and project quality considerations.
Indicate your estimated time for completion of each project phase. The overall quality of the
bid will be rated in this category.
Qualifications/Availability of Key Staff (Assigned Weight 15%).
Describe the approach that will be used to complete the project. Explain each person's role
and estimate the amount of time they are expected to devote to the project. Provide resumes
for key personnel and explain why they were chosen for the project.
Provide evidence that current and future workloads of key staff assigned to the project will
allow the described level of work performance. Provide assurance that the project manager
will be assigned to the project for its entire duration unless otherwise mutually agreed.
Prior Experience (Assigned Weight 15%)
Each proposer must submit three references which in the proposer's opinion qualify
their firm for this project. References should be for projects of similar scope and/or
size and provide evidence of the firm's ability to complete projects on time and within
budget. Each reference should include, on a single page, the following:
Name, address and telephone number of the contracting agency
Contact person
Project budget
Term of the contract
Brief description of the specific services provided.
In addition to the three references, proposers are welcome to provide any other
documentation of the firm's experience that might prove useful to the City.
Explain any special competencies or experience you firm and/or key personnel have
with public sector projects and renovations.
Proposed Fees (Assigned Weight 35%)
Fee will include all costs, expenses, overhead and profit (fixed fees).
10
18-11
CITY OF FARMINGTON REQUEST FOR BIDS - CITYWIDE IP VIDEO SURVEILLANCE SYSTEM 04/18/08
Signed:
(Corporation, Firm or Company)
By:
(Officer, Authorized Individual or Owner)
Title:
Mailing
Address:
Zip Code
Telephone:
Fax:
E-Mail:
Note: Bids must bear the handwritten signature of a duly authorized member or employee of
the organization making the bid.
Date:
11
18-12
CITY OF FARMINGTON REQUEST FOR BIDS - CITYWIDE IP VIDEO SURVEILLANCE SYSTEM 04/18/08
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City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.fannington.mn.us
Mayor, Councilmembers, City Administrator (j
Kevin Schorzman, P.E., City Engineer
TO:
FROM:
SUBJECT:
Modifications to the 2008 Fee Schedule
DATE:
April 21, 2008
INTRODUCTIONIDISCUSSION
At the March 17, 2008 meeting, Council approved the creation of a pre-development contract
surety for engineering costs associated with private development. The attached Charges and
Fees ordinance reflects the elimination of the "Pre-Plat Surety", and the creation of a "Pre-
Development Contract Surety" based on the number of lots, units, or square footage for different
types of proposed development.
BUDGET IMPACT
None.
ACTION REQUESTED
Approve, by motion, the changes to the attached Charges and Fees ordinance.
Respectfully Submitted,
/tft~.;;Y~----
Kevin Schorzman, P .E.,
City Engineer
cc: file
19-1
Amendment to Ordinance 007-576
2008 Fee Schedule
Preliminary Plat Surety
Pro'.'ides security to cover staff time in case a plat
does not proceed. Fee is refunded upon signing a
Development ,^...greemcnt.
$200/acre
Pre-Development Contract Surety
Single Familv
Multi-Family
Mixed Use
Commercial
$350 per lot
$ 65 per unit
$300 per unit
$ 0.25 per sq. ft.
19-2
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO: Mayor and Councilmembers
FROM: Peter J. Herlofsky, Jr.
City Administrator
SUBJECT: Supplemental Agenda
DATE: April 21, 2008
It is requested the April 21, 2008 agenda be amended as follows:
AWARD OF CONTRACT
9a) Adopt Resolution - Audio Visual Bid Award - Administration
Accept the bid and award the contract for audio visual equipment, installation and
services to Alpha Video and Audio, Inc.
Res~~.ct~ful.... lY-S.b.ID1 .tt.e...d~' /. ...............1
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p~J.Herloi.;J~: ~/ ,
City Administptor
r~
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers, City AdministratorJ
Lisa Shadick, Administrative Services Dire6t#
FROM:
SUBJECT:
Adopt Resolution - Audio Visual Bid Award
DATE:
April 21, 2008
INTRODUCTION
Sealed bids for audio visual equipment for the new City Hall Council Chambers were received and
opened on Monday, April 21, 2008, at 10:00 a.m.
DISCUSSION
The following valid bids were received and reviewed by staff:
Bidder Bid Amount
Dascom Systems Group $117,661.20
Alpha Video & Audio, Inc. $103,309.53
BUDGET IMPACT
The cost associated with this project is included in the technology portion of the City Hall Budget.
ACTION REQUESTED
Adopt the attached resolution accepting the bid and awarding the contract for audio visual equipment,
installation and services to Alpha Video and Audio, Inc.
Respectfully submitted, "
~djl14~
Lisa Shadick
Administrative Services Director
20-1
RESOLUTION NO. R -08
AWARD OF CONTRACT - AUDIO VISUAL EQIDPMENT
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 21 st day of April, 2008
at 7:00 P.M.
Members Present:
Members Absent:
WHEREAS, pursuant to an advertisement for bids for the equipment, installation and technical
services required for audio and visual needs for the New City Hall, the following bids were received:
Contractor
Alpha Video and Audio, Inc.
Dascom Systems Group
Total Bid
$103,309.53
$117,661.20
and,
WHEREAS, it appears the firm of Alpha Video and Audio, Inc. is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED that the City of Farmington accept this bid and enter into
a contract with Alpha Video and Audio, Inc.
This resolution adopted by recorded vote of the Farmington City Council in open session the 21st day
of April, 2008.
Mayor
Attested to the _ day of April, 2008
City Administrator
SEAL
20-2
/Oa.,
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayo" City Council Membe" a
City Administrator VI
Tony Wippler, Assistant City Planner ~
1) Adopt Resolution Amending the 2020 Comprehensive Plan
2) Adopt Resolution approving the Preliminary Plat - Fairhill, Phase I
3) Review the Schematic POO for the Fairhill Development
FROM:
SUBJECT:
DATE:
April 21, 2008
INTRODUCTION I DISCUSSION
The City Council reviewed the above-mentioned documents at its regular meeting on March 3, 2008. In addition to
the items listed above, staff introduced the master POO agreement to the City Council for an initial review. It was
decided at the March 3rd meeting to hold a Council workshop to review all of these items in greater detail. The
workshop was held on April 14, 2008 upon which Council seemed generally satisfied with the proposed
Comprehensive Plan Amendment, Phase I Preliminary Plat, and the Schematic PUD/site plan.
For the Council's review, staff has attached the staff report from the March 3rd meeting. However, the majority of
the attachments from that staff report are not included in this packet of information. Staff would like the Council to
refer to the packet of information I attachments that were provided to the Council at its March 3rd meeting. Staff has
included in this packet the Schematic PUD/Site Plan as Exhibit A.
ACTION REQUESTED
City staff recommends that the City Council adopt the attached resolutions amending the 2020 Comprehensive Plan,
and approving the Preliminary Plat, Phase I contingent upon the following:
1. Provide an outlot for the community park area located in the southwest comer of the Fairhill development.
2. Provide an outlot for that portion of Diamond Path Road that extends north from 195th Street through the
community park to the point of intersection with the southerly extension of 189th Street.
In addition, the Planning Commission and staff recommend the approval ofthe Schematic PUD (site plan).
Respectfully submitted,
~~u~
Tony ~PPler, Assistant City Planner
Cc: Peter Coyle, Larkin Hoffman Attorneys
Peter Gualtieri, Bridgeland Consulting
File
21-1
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City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, Council Members,
City Administrator
FROM:
Tony Wippler, Assistant City Planner
SUBJECT:
1) Amendment to the 2020 Comprehensive Plan
2) Preliminary Plat - Fairhill, Phase I
3) Review Schematic PUD
DATE:
March 3, 2008
INTRODUCTION
Newland Communities has applied for a Comprehensive Plan Amendment, Preliminary Plat approval for
Fairhill, Phase I and Schematic PUD.
DISCUSSION
Planning Commission Review
The Planning Commission reviewed the items listed above on February 26,2008. The Commission in an
earlier meeting expressed a concern regarding the overall density of the development and specifically, the
number of forty-five (45') foot wide lots being proposed on the concept site plan. The concern of the
Planning Commission was by approving the concept site plan (Schematic PUD) does that "lock" that
concept plan in place. And by "locking" it in place does that not allow for future flexibility concerning
such things as lot sizes and/or density.
According to the City Attorney, the PUD agreement operates as a contract committing the City to approve
subsequent phases that conform to the master PUD plans.
The Planned Unit Development approval and Agreement, rather than the zoning code provisions
regarding lot sizes, density, etc. that are in effect at the time a subsequent development phase is
submitted, will serve as the basis for the City's review and approval process, state law provides that no
changes to official controls may be made for a period of two years from the date of approval. In PUD's
the developer usually seeks to increase that period. In the case of this project, the developer is seeking
protection from unilateral or city imposed changes for a period of twenty years.
The Developer on February 26, 2008 provided City staff and the Planning Commission with a revised
concept site plan (Exhibit A) that reduced the amount of 45 foot wide lots in the development from 331 to
249. In addition, the new concept site plan shows a transition to the 45 foot wide lots on the west side of
the development adjacent to the Meadow Creek Subdivision. This was also an earlier concern of the
Commission. These modifications were enough to make the Planning Commission comfortable with
approving the three items listed above. The Commission recommended approval of the Comprehensive
Plan Amendment, Fairhill Preliminary Plat - Phase I, and the Schematic PUD with a vote of 5-0.
21-3
Comprehensive Plan Amendment
Newland Communities is seeking a new comprehensive plan amendment that allows for an adjustment in
the proposed housing mix to respond to the changing market conditions. The major change that has
occurred in this latest amendment is in regard to the amount of Low Density Residential acreage. The
proposed amendment also shows a significant decrease in the amount of acreage being designated as
Low-Medium Density Residential. Approximately 513.2 acres of the entire site is to be designated as
Low Density Residential. The breakdown of acreage for each proposed land use is as follows:
. Mixed Use CommerciallResidential 29 Acres
. Low Density Residential 513.2 Acres
. LowlMedium Density Residential: 45 Acres
. Medium Density Residential: 120 Acres
. Park/Open Space: 42.3 Acres
. Public/Semi-Public: 5 Acres
. Open Space/ROW!Floodplain 210.5 Acres
The following table indicates the Comprehensive Plan land uses that were approved in 2006 and the
proposed revisions in this submittal/amendment:
Land Use Category
2006 Amendment Acres
Proposed Amendment Acres
Low Density Residential
Low-Medium Density Residential
Medium Density Residential
Mixed Use (CommerciallResidential)
Park and Open Space
Open Space/ROW/Floodplain
Environmentally Sensitive
Public/Semi-Public
182-192
315-365
156-166
18
72
Not yet determined
137-147
5
513.2
45
120
29
42.3
210.5
NA
5
Fairhill Schematic Planned Unit Development
Draft Planned Unit Development Agreement
Attached for your review and comment is a draft of the PUD Agreement. Staff wants to note that final
consensus on a number of the terms of the agreement have not been finalized and/or agreed upon with the
Developer. However, staff wanted to get the document to the City Council as soon as possible for
preliminary review.
F airhill Booklet
Sheets PUD-OO through PUD-17 of the attached packet as well as the enclosed booklet will be addendums
to the PUD Agreement mentioned above for this development and offer the needed information to
approve the schematic PUD.
The Fairhill project aims to supply housing for those individuals, couples, and families seeking entry-
level, move-up, upper bracket and maintenance free housing options. In addition, Fairhill will offer
parks, playfields, protected open spaces, expanded roadway systems and walkable trails through the
development. On page 4.0 of the attached booklet, the developer discusses its planning philosophy
21-4
including it pays its own way, provides homes and quality of life opportunities, preserves habitats and
natural resources, and forms partnerships to bridge Farmington's past with its future. Additionally, the
developer discusses community cornerstones on page 4.1, which becomes the cornerstone for the Final
PUD.
The development encompasses 965 acres, of which approximately 732 net acres are reserved for
residential development, and approximately 25.43 acres is reserved for commercial development. The
commercial development will be located at the northwest intersection ofTH 3 and 195th Street (Outlot CC
of Preliminary Plat). It should also be noted that the information center for the development is proposed
to be located on Lot 1, Block 14 of the Preliminary Plat. The total acreages of the PUD are detailed on
Sheet PUD-12. The unit counts have changed slightly with the modification to the revised concept site
plan mentioned earlier in this memo (this change is shown below). Overall, the developer is proposing a
net density of 3.02 - 5.33 dulac, which averages a net of 4.1 dulac, meeting the requirements of the
Metropolitan Council. This density will likely change due to the modifications made in the revised
concept site plan attached as Exhibit A.
The plan unit counts (total for revised concept site plan) are as follows:
45' wide lots:
55' wide lots:
65' wide lots:
75' wide lots:
Multi-family:
Mixed Use:
TOTALS:
249
700
476
226
450-1145
80-200
2181-3869
The revised PUD concept site plan (Exhibit A) meets the Comprehensive Plan (shown on Sheet PUD-05)
proposed with this submission. Sheets PUD-08 and PUD-09 identify the access and circulation plan for
the Schematic PUD. Highway 3 and 195th Street will be major transportation corridors throughout the
project. A north/south "spine" road will connect the local roads throughout the development.
The Open Space & Amenities Plan shown on Sheet PUD-07 identifies the developer's proposal for parks,
and open space within the development. A revised version of Sheet PUD-07 had been submitted by
Newland Communities to address some previous concerns expressed by the Park and Recreation
Advisory Commission [PRAC]. Randy Distad, Farmington's Parks & Recreation Director, and PRAC
have reviewed and approved the revised Open Space and Amenities Plan. Mr. Distad is recommending
that the City Council approve the acreage and locations of the parks, sidewalks, and trail locations as
shown on revised version of Sheet PUD -07.
The lot width and number of homes for each residential product are shown on Sheet PS-03. The setbacks
being proposed for this development are as follows:
Front: 12'
Side: 6' (interior lot); 12' (corner lot)
Rear: 10'
The proposed lot coverages for this development are as follows:
45' wide lots
55' wide lots
65' wide lots
75' wide lots
50%
45%
40%
35%
21-5
In addition, the maximum building height proposed for this development is 45'.
City staff has reviewed the PUD Schematic concept plan and has determined that the proposal meets the
requirements for approval of the Schematic PUD and is consistent with the proposed Comprehensive
Plan.
Fairhill Preliminary Plat, Phase I/Site Plan
The overall Preliminary Plat being proposed by the developer is shown on Sheet PP-O 1 of the attached
packet.
The Phase I Plan consists of the existing conditions, plat, grading, streets, utilities and landscaping plan.
Phase I consists of approximately 99 gross acres and the platting of 241 lots with numerous outlots. The
remaining 865 acres of the site will be platted as outlots for future phases.
The 241 residential units in the first phase will include a mix of single-family housing choices, including:
Lot Width
Number of Units
75'
65'
55'
45'
16
49
93
83
The developer is projecting a gross density of 2.44 dwelling units per acre and a net density for the first
phase of 2.64 dwelling units per acre. Phase I consists of the construction of 195th Street, a portion of the
main north/south parkway and a number of local roads and cul-de-sacs.
The Preliminary Planting Plan for phase I is shown on Sheets PL-Ol and PL-02. The developer is
proposing the installation of boulevard trees with this development. The City has determined that the
developer/Home Owner Association [HOA] will be responsible for all boulevard trees in this
development. The responsibility includes the installation, maintenance, and replacement of any
boulevard trees. This is a major deviation from the City's current boulevard tree policy and the
responsibility of the trees by the developer will be included in the PUD Agreement.
Conditions to approval of Preliminary Plat
Currently, the proposed community park in the southwest comer of development is entirely encompassed
within one large outlot (Outlot G ofthe Preliminary Plat). However, City staffwill require as a condition
of approval that the community park area be separated out into an outlot by itself. In addition, an outlot
will be required for the portion of Diamond Path Road that extends north from 195th Street through the
community park to the point of intersection with the southerly extension of 189th Street. These
modifications will need to be shown on the Final Plat for phase I when submitted for review.
Suggested Review Timeline
Due to the size of this project and the amount of information presented to the City Council, staff is
suggesting that no action be taken tonight on these items. A suggested time line for review would be as
follows:
21-6
3/3/08
4/14/08
4/21/08
Informational discussion
City Council Workshop to discuss the development and PUD agreement
City Council action on Pre plat, Comp Plan Amendment, and PUD
ACTION REQUESTED
For informational purposes only.
Respectfully Submitted,
Tony Wippler, Assistant City Planner
Cc: Shelly White, Newland Communities
Peter Gualtieri, Bridgeland Consulting
File
21-7
RESOLUTION NO.
AMENDING THE 2020 COMPREHENSIVE PLAN
FOR THE FAIRHILL PROPERTY LOCATED ON THE
WEST SIDE OF TH 3 IN NORTHEAST FARMINGTON
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Fannington,
Minnesota, was held in the Council Chambers of said City on the 21s1 day of April, 2008 at 7:00 P.M.
Members Present:
Members Absent:
Member _ introduced and Member _ seconded the following:
WHEREAS, Newland Communities has initiated a Comprehensive Land Use amendment, as shown on the
attached Exhibit A, for the Fairhill property located on the west side of TH 3 in northeast Farmington to
relocate and/or adjust the amount of the existing Low Density Residential, Low Medium Density
Residential, Medium Density Residential and Mixed Use Commercial / Residential land uses on the current
plan in an attempt to provide flexibility with the current market conditions and
WHEREAS; the Planning Commission held a public hearing on the 26th day of February, 2008 after notice
of the same was published in the official newspaper of the City and proper notice sent to surrounding
property owners, and
WHEREAS, the Planning Commission accepted public comments at the public hearing and recommended
approval of the Comprehensive Plan Amendment for the Fairhill property located on the west side of TH 3
in northeast Farmington to relocate and/or adjust the amount of the existing Low Density Residential, Low
Medium Density Residential, Medium Density Residential and Mixed Use Commercial / Residential land
uses on the current plan in an attempt to provide flexibility with the current market conditions.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Farmington hereby amends the 2020
Comprehensive Plan for the Fairhill property located on the west side of TH 3 in northeast Farmington, to
relocate and/or adjust the amount of the existing Low Density Residential, Low Medium Density
Residential, Medium Density Residential and Mixed Use Commercial / Residential land uses on the current
plan in an attempt to provide flexibility with the current market conditions contingent upon the following:
A. Subject to Metropolitan Council approval ofthe Comprehensive Plan Amendment application.
This resolution adopted by recorded vote of the Farmington City Council in open session on the 21 sl day of
April, 2008.
Mayor
Attested to the _ day of April, 2008.
City Administrator
21-8
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RESOLUTION NO.
APPROVING PRELIMINARY PLAT
FAmHILL PHASE I
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 21 sl day of April,
2008 at 7:00 P.M.
Members Present:
Members Absent:
Member
introduced and Member _ seconded the following:
WHEREAS, the preliminary plat of Fairhill Phase I is now before the Council for review and
approval; and
WHEREAS, a public hearing of the Planning Commission was held on the 26th day of February,
2008 after notice of the same was published in the official newspaper of the City and proper notice
sent to surrounding property owners; and
WHEREAS, the Planning Commission reviewed and recommended City Council approval of the
preliminary plat at its meeting held on the 26th day of February, 2008; and
WHEREAS, the City Council reviewed the preliminary plat on April 21, 2008;
WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly
served by municipal service.
NOW, THEREFORE, BE IT RESOLVED that the above preliminary plat be approved with the
following conditions:
1. Provide an outlot for the community park area located in the southwest comer of the Fairhill
development.
2. Provide an outlot for that portion of Diamond Path Road that extends north from 19Sth Street
through the community park to the point of intersection with the southerly extension of 189th
Street.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
21 st day of April, 2008.
Mayor
Attested to the _ day of 2008.
City Administrator
21-10
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City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
SUBJECT:
Mayor, Councilmembers, City Administrator (j
Kevin Schorzman, P.E., City Engineer \
Adopt Resolution - Twin Ponds 2nd Addition Development Contract
TO:
FROM:
DATE:
April 21, 2008
INTRODUCTION
The Development Contract for Twin Ponds 2nd Addition is forwarded herewith for Council's
consideration.
DISCUSSION
The final plat for Twin Ponds 2nd Addition was approved by the Planning Commission on
November 14, 2006 and by the City Council on January 16,2007.
The contract has been drafted in accordance with the conditions placed on the approval of the
Preliminary and Final Plat and has been reviewed by the City Attorney. Following are
conditions of approval for the development contract:
1. the Developer enter into this Agreement; and
2. the Developer provide the necessary security in accordance with the terms of this Agreement;
and
3. the Developer provide a temporary ingress and egress easement agreement from Tollefson
Development.
BUDGET IMP ACT
None.
22-1
Twin Ponds 2nd Addition Development Contract
April 21, 2008
Page 2 of2
ACTION REQUESTED
Adopt the attached resolution approving the execution of the Twin Ponds 2nd Addition
Development Contract and authorize its signing contingent upon the above conditions and final
approval by the Engineering Division.
Respect~full Submitted,
~. ( --....
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Kevin Schorzman, P .E.
City Engineer
cc: file
22-2
RESOLUTION NO. R-08
APPROVE DEVELOPMENT CONTRACT
TWIN PONDS 2nd ADDITION
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers in City Hall of said City on the 21 st day of
April, 2008 at 7:00 P.M.
Members present:
Members absent: None
Member introduced and Member seconded the following resolution:
WHEREAS, pursuant to Resolution No. R16-07, the City Council approved the Preliminary and Final
Plat of Twin Ponds 2nd Addition subject to the following conditions:
I. The Final Plat approval is contingent on the preparation and execution of the Development
Contract and approval of the construction plans for grading, storm water and utilities by the
Engineering Division.
NOW THEREFORE, BE IT RESOLVED THAT:
1.) The Development Contract for the aforementioned subdivision, a copy of which is on file in the
Clerk's office is hereby approved subject to the following conditions:
a) the Developer enter into this Agreement; and
b) the Developer provide the necessary security in accordance with the terms of this Agreement;
and
c) the Developer record the plat with the County Recorder or Registrar of Titles within 6 months
after City Council approval of the final plat; and
d) the Developer provide a temporary ingress and egress easement agreement from Tollefson
Development.
and;
2.) The City hereby accepts the donation ofOutlots A and B, as described in Section 8 of the
development contract.
3.) The Mayor and City Administrator are hereby authorized and directed to sign such contract.
22-3
This resolution adopted by recorded vote of the Farn1ington City Council in open session on the 21 st
day of April, 2008.
Mayor
Attested to this
day of April, 2008.
SEAL
City Administrator
22-4
DEVELOPMENT CONTRACT
AGREEMENT dated this 21 st day of April, 2008, by, between, and among the City of Farmington, a Minnesota municipal
corporation (CITY) and Dakota County Community Development Agency, a public body corporate and politic and a political
subdivision under the laws of the State of Minnesota (DEVELOPER).
1. Request for Plat Approval. The Developer has asked the City to approve a plat for Twin Ponds 2nd Addition (also
referred to in this Development Contract [CONTRACT or AGREEMENT] as the PLAT). The land is situated in the City
of Farmington, County of Dakota, State of Minnesota, and is legally described on the attached Exhibit "A":
2. Conditions of Approval. The City hereby approves the plat on the conditions that:
a) the Developer enter into this Agreement; and
b) the Developer provide the necessary security in accordance with the terms of this Agreement; and
c) the Developer record the plat with the County Recorder or Registrar of Titles within 6 months after City Council
approval of the fmal plat.
3. Development Plans and Ritrht to Proceed. The Developer shall develop the plat in accordance with the following plans.
The plans shall not be attached to this Agreement. The plans may be prepared by the Developer, subject to City approval,
after entering into this Agreement but before commencement of any work in the plat. If the plans vary from the written
terms of this Contract, subject to paragraphs 6 and 34G, the plans shall control. The required plans are:
Plan A - Final Plat
Plan B - Soil Erosion Control and Grading Plans
Plan C - Landscape Plan
Plan D - ZoninglDevelopment Map
Plan E - Wetlands Mitigation as required by the City
Plan F - Final Street and Utility Plans and Specifications
The Developer shall use its best efforts to assure timely application to the utility companies for the following utilities:
underground natural gas, electrical, cable television, and telephone. The installation of these utilities shall be constructed
within public rights-of-way or public drainage and utility easements consistent with the city's engineering guidelines and
standard detail plates.
Within the plat or land to be platted, the Developer may not construct sewer lines, water lines, streets, utilities public or
private improvements or any building until all of the following conditions have been satisfied:
a) This agreement has been fully executed by both parties and filed with the City Clerk,
b) The necessary security has been received by the City,
c) The plat has been submitted for recording with the Dakota County Recorder's Office, and
d) The City Clerk has issued a letter stating that all conditions have been satisfied and that the Developer may proceed.
1
22-5
4. Sales Office Reauirements. At any location within the plat where lots and/or homes are sold which are part of this
subdivision, the Developer agrees to install a sales board on which a copy of the approved plat, fmal utility plan and a
zoning map or planned unit development plan are displayed, showing the relationship between this subdivision and the
adjoining neighborhood. The zoning and land use classification of all land and network of major streets within 350 feet of
the plat shall be included.
5. Zoninl?:/Development Map. The Developer shall provide an 8 1/2" x 14" scaled map of the plat and land within 350' of
the plat containing the following infonnation:
a. platted property;
b. existing and future roads;
c. future phases;
d. existing and proposed land uses; and
e. future ponds.
6. Reauired Public Improvements. The Developer shall install and pay for the following:
a. Sanitary Sewer Lateral System
b. Water System (trunk and lateral)
c. Stonn Sewer
d. Streets
e. Concrete Curb and Gutter
f. Street Signs
g. Street Lights
h. Sidewalks and Trails
i. Erosion Control, Site Grading and Ponding
j. Traffic Control Devices
k. Setting of Lot & Block Monuments
I. Surveying and Staking
m. Landscaping, Screening, Blvd. Trees
The improvements shall be installed in accordance with Plans A through F, and in accordance with all laws, City Standards,
Engineering Guidelines, Ordinances and plans and specifications which have been prepared by a competent registered
professional engineer furnished to the City and reviewed by the City Engineer. Work done not in accordance with the final
plans and specifications, without prior authorization of the City Engineer, shall be considered a violation of this agreement and
a Default of the Contract. The Developer shall obtain all necessary pennits from the Metropolitan Council and other agencies
before proceeding with construction. The Developer shall instruct its engineer to provide adequate field inspection personnel to
assure an acceptable level of quality control to the extent that the Developer's engineer will be able to certify that the
construction work meets the approved City standards as a condition of City acceptance. In addition, the City may, at the City's
discretion and at the Developer's expense, have one or more City inspector(s) and a soil engineer inspect the work on a full or
part time basis. The Developer or his engineer shall schedule a pre-construction meeting at a mutually agreeable time at the
City Council chambers with all parties concerned, including the City staff, to review the program for the construction work.
Within sixty (60) days after the completion ofthe improvements and before the security is released, the Developer shall supply
the City with a c9mplete set of "As Built" plans as specified in the City's Engineering Guidelines.
If the Developer does not provide such infonnation, the City will produce the as-built drawings. All costs associated with
producing the as-built drawings will be the responsibility of the Developer.
All public bike trails and sidewalks to be constructed as part of the development must be completed before building pennits will
be issued.
Before the security for the completion of the utilities is released, iron monuments must be installed in accordance with M.S.
S505.02. The Developer's surveyor shall submit a written notice to the City certifying that the monuments have been installed.
2
22-6
In addition to the requirements listed above, the Developer is required to contribute $37,500 towards the construction of turn
lanes on Trunk Highway 3 at Centennial Drive. If the turn lane construction project has not begun, or been included in the most
recent Capital Improvement Plan approved by the City Council, on April 21, 2018, the Developer's contribution toward the
project will be returned to the Developer. The Developer is also required to contribute $42,823 towards the construction of the
backage road located on the western side ofthe Plat. Ifthe backage road project has not begun, or been included in the most
recent Capital Improvement Plan approved by the City Council, on April 21, 2018, the Developer's contribution toward the
project will be returned to the Developer. The Developer received a net credit of$ 202,561.00 for regional stormwater
ponding within the plat. The net result is a remaining credit of$122,238 to be applied to the Park Dedication requireme11t.
7. Time of Performance. The Developer shall install all required public improvements, by October 15,2009, in accordance
with the requirements set forth in the City's Engineering Guidelines. The Developer may, however, request an extension of
time from the City. If an extension is granted, it shall be conditioned upon updating the security posted by the Developer
to reflect cost increases. An extension of the security shall be considered an extension of this contract and the extension of
the contract will coincide with the date of the extension of the security.
8. Ownership of Improvements. Upon the completion of the work and construction required to be done by this Agreement,
and written acceptance by the City Engineer, the improvements lying within public easements shall become City property,
except for cable TV, electrical, gas, and telephone, without further notice or action.
Outlots A and B shall be deeded to the City no later than when the improvements as required under Plans A - F have been
completed and approved. 10% of the total security amount shall be held until the required outlots are deeded to the City
and the required As-built plans are submitted and approved. A Letter of Exemption, attached to this contract as Exhibit
"B", shall be submitted to the County for each outlot at the time that the deed for the outlot is filed with the County.
9. Warranty. The Developer and the Developers Engineer represent and warrant to the City that the design for the project
meets all laws, City Standards, Engineering Guidelines and Ordinances. The Developer warrants all improvements
required to be constructed by it pursuant to this Contract against poor material and faulty workmanship. The warranty
period for streets is one year. The warranty period for underground utilities is two years. The warranty period for the
streets shall commence after the final wear course has been completed and the streets have been accepted by the City
Engineer in writing. It is the responsibility of the Developer to request, in writing, City acceptance of the streets. Failure
of the Developer to request acceptance of the streets in a timely manner shall not in any way constitute cause for the
warranty period to be modified from the stipulations set forth above. The warranty period on underground utilities shall
commence following their completion and acceptance by the City Engineer in writing. It is the responsibility of the
Developer to complete the required testing of the underground utilities and request, in writing, City acceptance of the
utilities. Failure of the Developer to complete the required testing or request acceptance of the utilities in a timely manner
shall not in any way constitute cause for the warranty period to be modified from the stipulations set forth above. All trees
shall be warranted to be alive, of good quality, and disease free for twelve (12) months after the security for the trees is
released. Any replacements shall be warranted for twelve (12) months from the time of planting. The Developer shall post
maintenance bonds or other surety acceptable to the City to secure the warranties. The City shall retain ten percent (10%)
of the security posted by the Developer until the bonds or other acceptable surety are furnished to the City or until the
warranty period has been completed, whichever first occurs. The retainage may be used to pay for warranty work. The
City's Engineering Guidelines identify the procedures for final acceptance of streets and utilities.
10. Gradin2: Plan. The plat shall be graded and drainage provided by the Developer in accordance with Plan B.
Notwithstanding any other provisions of this Agreement, the Developer may start rough grading the lots within the
stockpile and easement areas in conformance with Plan B before the plat is filed if all fees have been paid, a MPCA
Construction Storm Water Permit has been issued, and the City has been furnished the required security. Additional rough
grading may be allowed upon obtaining written authorization from the City Engineer.
If the developer needs to change grading affecting drainage after homeowners are on site, he must notify all property
owners/residents of this work prior to its initiation. This notification cannot take place until the City Engineer has
approved the proposed grading changes. A MPCA Construction Storm Water Permit must be obtained before any grading
can commence on the site.
11. Erosion Control and Fees. After the site is rough graded, but before any utility construction is commenced or building
permits are issued, the erosion control plan, Plan B, shall be implemented by the Developer and inspected and approved by
3
22-7
the City. The City may impose additional erosion control requirements if it is determined that the methods implemented
are insufficient to properly control erosion. All areas disturbed by the excavation and back-filling operations shall be re-
seeded forthwith after the completion of the work in that area. All seeded areas shall be fertilized, mulched and disc
anchored as necessary for seed retention. The parties recognize that time is of the essence in controlling erosion. If the
Developer does not comply with the erosion control plan and schedule, or supplementary instructions received from the
City, or in an emergency determined at the sole discretion of the City, the City may take such action as it deems appropriate
to control erosion immediately, without notice to the Developer. The City will endeavor to notify the Developer in
advance of any proposed action, but failure of the City to do so will not affect the Developer's and the City's rights or
obligations hereunder. If the Developer does not reimburse the City for any costs ofthe City incurred for such work within
thirty (30) days, the City may draw down the letter of credit to pay such costs. No development will be allowed and no
building permits will be issued unless the plat is in full compliance with the erosion control requirements.
The Developer is responsible for Erosion Control inspection fees at the current rates. The Developer is also
responsible for a Water Quality Management Fee of$ 931.00 based upon the nwnber of acres in the plat. This fee is due
and payable at the time of execution of this agreement.
12. Landscapinl!. The Developer shall landscape the plat in accordance with Plan C. The landscaping shall be accomplished
in accordance with a time schedule approved by the City.
A. The Developer shall be solely responsible for the installation of all project landscaping including but not limited to the
boulevard trees. The responsibility for the installation of boulevard trees will not be transferred to builders,
homeowners, etc.
B. All graded areas, including [mish grade on lots, will require a minimum of 6" of black dirt/topsoil. The responsibility
for the installation of black dirt/topsoil shall not be transferred to homeowners.
C. Retaining walls with 1) a height that exceeds four feet or 2) a combination of tiers that exceed four feet or 3) a three
foot wall with a back slope greater than 4 to 1 shall be constructed in accordance with plans and specifications
prepared by a structural or geotechnical engineer licensed by the State of Minnesota. Following construction, a
certification signed by the design engineer shall be filed with the City Engineer evidencing that the retaining will was
constructed in accordance with the approved plans and specifications. All retaining walls that are part of the
development plans, or special conditions referred to in this Contract that are required to be constructed, shall be
constructed and certified before any building permit is issued for a lot on which a retaining wall is required to be built.
All landscaping features, including those constructed within public rights of way, remain the property and
responsibility of the developer and subsequent property owners, subject to the City's or other governmental unit's
rights to access and maintain their rights of way.
13. Phased Development. The plat shall be developed in one (1) phase in accordance with Plans A-F. No earth moving
shall be done in any subsequent phase until the necessary security has been furnished to the City. No construction of
public improvements or other development shall be done in any subsequent phase until a [mal plat for the phase has been
filed in the County Recorder's office and the necessary security has been furnished to the City. The City may refuse to
approve [mal plats of subsequent phases until public improvements for all prior phases have been satisfactorily completed.
Subject to the terms of this Agreement, this Development Contract constitutes approval to develop the plat. Development
of subsequent phases may not proceed until development agreements for such phases are approved by the City. For
historical purposes only, Exhibit "D" has been attached to this development contract to show how the fees and charges
could be split for different areas within the development. This breakdown does not alter the Developer's responsibility for
fees and charges as described in the body of the development contract.
14. Effect of Subdivision Approval. For two (2) years from the date of this Agreement, no amendments to the City's
Comprehensive Plan, except an amendment placing the plat in the current urban service area, or removing any part thereof
which has not been [mal platted, or official controls, shall apply to or affect the use, development density, lot size, lot
layout or dedications or platting required or permitted by the approved preliminary plat unless required by State or Federal
law or agreed to in writing by the City and the Developer. Thereafter, notwithstanding anything in this Agreement to the
contrary, to the full extent permitted by State law, the City may require compliance with any amendments to the City's
Comprehensive Plan (including removing unplatted property from the urban service area), official controls, platting or
dedication requirements enacted after the date of this Agreement and may require submission of a new plat.
15. Surface Water Manal!ement Fee. The Developer shall pay an area storm water management charge of $ 97,800.00 in
lieu of the property paying a like assessment at a later date. The charge shall be assessed against the lots (not outlots) in
4
22-8
the plat over a 10 year period with interest on the unpaid balance calculated at five percent (5%) per annum. The
assessment shall be deemed adopted on the date this Agreement is signed by the City. The assessments may be assumed or
prepaid at any time. The Developer waives any and all procedural and substantive objections to the assessments including
any claim that the assessments exceed the benefit to the property. The Developer waives any appeal rights otherwise
available pursuant to MSA 429.081. A credit of $ 300,361.00 will be given to the Developer for regional stormwater
ponding within the plat. The net result is a credit to the Developer in the amount of $ 202,561.00.
16. Wetland Conservation and Miti2:ation. The Developer shall comply with the 1991 Wetlands Conservation Act, as
amended, and the Wetlands Mitigation Plan. The Developer shall pay all costs associated with wetlands conservation and
the Wetlands Mitigation Plan.
17. Water Main Trunk Area Char2:e. The Developer shall pay a water main trunk area charge of$ 31,898.00 for the plat in
lieu of the property paying a like assessment at a later date. The charge shall be assessed against the lots (not outlots) in
the plat over a ten (10) year period with interest on the unpaid balance calculated at five percent (5%) per annum. The
assessment shall be deemed adopted on the date this Agreement is signed by the City. The assessments may be assumed or
prepaid at any time. The Developer waives any and all procedural and substantive objections to the assessments including
any claim that the assessments exceed the benefit to the property. The Developer waives any appeal rights otherwise
available pursuant to MSA 429.081.
18. Water Treatment Plant Fee. The Developer shall pay a water treatment plant fee of$ 36,120.00 for the plat in lieu of the
property paying a like assessment at a later date. The charge shall be assessed against the lots (not outlots) in the plat over
a ten (10) year period with interest on the unpaid balance calculated at five percent (5%) per annum. The assessment shall
be deemed adopted on the date this Agreement is signed by the City. The assessments may be assumed or prepaid at any
time. The Developer waives any and all procedural and substantive objections to the assessments including any claim that
the assessments exceed the benefit to the property. The Developer waives any appeal rights otherwise available pursuant to
MSA 429.081.
19. Sanitary Sewer Trunk Area Char2:e. The Developer shall pay a sanitary sewer trunk area charge of $ 24,824.00 for the
plat in lieu of the property paying a like assessment at a later date. The charge shall be assessed against the lots (not
outlots) in the plat over a ten (10) year period with interest on the unpaid balance calculated at five percent (5%) per
annum. The assessment shall be deemed adopted on the date this Agreement is signed by the City. The assessments may
be assumed or prepaid at any time. The Developer waives any and all procedural and substantive objections to the
assessments including any claim that the assessments exceed the benefit to the property. The Developer waives any appeal
rights otherwise available pursuant to MSA 429.081.
20. Park Dedication. The Developer shall be required to dedicate 1.49 acres of land for park purposes. The Developer shall
pay the City $ 144,020.00 as cash in lieu ofland in satisfaction of the City's park dedication requirements for the plat. The
park dedication fee shall be assessed against the lots (not outlots) in the plat over a ten (10) year period with interest on the
unpaid balance calculated at five percent (5%) per annum. The assessment shall be deemed adopted on the date this
Agreement is signed by the City. The assessments may be assumed or prepaid at any time. The Developer waives any and
all procedural and substantive objections to the assessments including any claim that the assessments exceed the benefit to
the property. The Developer waives any appeal rights otherwise available pursuant to MSA 429.081. The Developer has
a remaining credit of $ 122,238.00 for regional stormwater ponding within the plat. The net result is a cash in lieu of
landpaymentfor Park Dedication to be paid with this plat in the amount of$ 21,782.00.
21. Park Development Fee. The Developer shall pay a Park Development Fee of $25,987.00 that will be used to pay either
for development of the park located in the development, or if no land is taken for park purposes, in the park closest to the
development. The park to which the Park Development Fee for Twin Ponds 2nd Addition shall be credited/coded to is the
Evergreen Knoll Park (2304-5046). The City shall allow the Developer to either pay the entire park development fee at
the time of fmal plat filing or to pay the park development fee on a per unit basis at the time that the building pennit is
issued for each unit to be constructed in the development, provided that all park development fees shall be paid within five
(5) years of approval of the fmal plat
22. Sealcoatin2:. The Developer agrees to pay a fee of $ 2,011.00 for initial sealcoating of streets in the subdivision. This fee
shall be deposited in the City Road and Bridge Fund upon execution of this Agreement.
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23. GIS Fees. The Developer is responsible for a Geographic Information System fee of$ 1117.00 based upon the acreage or
number oflots within the subdivision. This fee shal1 be due and payable upon execution of this Agreement
24. Easements. The Developer shal1 furnish the City at the time of execution of this Agreement with the easements designated
on the plat.
25. License. The Developer hereby grants the City, its agents, employees, officers and contractors, a license to enter the plat
to perfonn al1 necessary work and/or inspections deemed appropriate by the City during the instal1ation of public
improvements by the City. The license shal1 expire after the public improvements instal1ed pursuant to the Development
Contract have been instal1ed and accepted by the City.
26. Clean UP. The Developer shal1 weekly, or more often if required by the City Engineer, clear from the public streets and
property any soil, earth or debris resulting from construction work by the Developer or its agents or assigns. All debris,
including brush, vegetation, trees and demolition materials, shall be disposed of off site. Burning of trees and structures
shall be prohibited, except for fIre training only. The City has a contract for street cleaning services. The City will have the
right to clean the streets as outlined in current City policy. The Developer shall promptly reimburse the City for street
cleaning costs.
27. Security. To guarantee compliance with the terms of this Agreement, payment of real estate taxes including interest and
penalties, payment of special assessments, payment of the costs of all public improvements in the plat and construction of
all public improvements in the plat, the Developer shall furnish the City with a cash escrow, irrevocable letter of credit, or
alternative security acceptable to the City Administrator, from a bank (security) for $1,698,951. The bank and form of the
security shall be subject to the approval of the City Administrator. Letters of Credit shall be in the format and wording
exactly as shown on the attached Letter of Credit form (Attachment "C"). The security shall be automatically renewing.
The term of the security may be extended from time to time if the extension is furnished to the City Administrator at least
forty-fIve (45) days prior to the stated expiration date of the security. If the required public improvements are not
completed, or terms of the Agreement are not satisfIed, at least thirty (30) days prior to the expiration of a letter of credit,
the City may draw down the letter of credit. The City may draw down the security, without prior notice, for any violation
of this Agreement or Default of the Contract. The amount of the security was calculated as follows:
Grading/Erosion Control
Sanitary Sewer
Water Main
Storm Sewer
Street Construction
$ 598,074
$115,563
$ 120,922
$ 326,524
$ 414,099
Monuments
St. Lights/Signs
Blvd. Trees
Blvd. Sodding
Wetland Mitigation
$ 4,000
$ 16,750
$ 71,769
$ 31,250
$N/A
This breakdown is for historical reference; it is not a restriction on the use of the security.
Upon receipt of proof satisfactory by the Developer's Engineer to the City Engineer that work has been completed in
accordance with the approved plans and specifIcations, and tenns of this Agreement, and that all [mancial obligations to the
City, subcontractors, or other persons have been satisfIed, the City Engineer may approve reductions in the security provided by
the Developer under this paragraph from time to time by ninety percent (90%) of the [mancial obligations that have been
satisfIed. Ten percent (10%) of the amounts certifIed by the Developer's engineer shall be retained as security until all
improvements have been completed, all [mancial obligations to the City satisfIed, the required "as built" plans have been
received by the City, a warranty security is provided, and the public improvements are accepted by the City Council.
28. Responsibilitv for Costs.
A. The Developer shall pay all costs incurred by it or the City in conjunction with the development of the plat, including but
not limited to, Soil and Water Conservation District charges, legal, planning, administrative, construction costs,
6
22-10
engineering, easements, inspection and utility testing expenses incurred in connection with approval, acceptance and
development of the plat, the preparation of this Agreement, and all reasonable costs and expenses incurred by the City in
monitoring and inspecting the construction for the development of the plat.
B. The Developer, except for City's willful misconduct, shall hold the City and its officers and employees hannless from
claims made by itself and third parties for damages sustained or costs incurred resulting from plat approval and
development. The Developer shall indemnify the City and its officers and employees for all costs, damages or expenses
which the City may payor incur in consequence of such claims, including attorney's fees.
C. The Developer shall reimburse the City for costs incurred in the enforcement of this Agreement, including engineering and
attorney's fees. In the event that the City receives claims from labor, materiabnen, or others that have performed work
required by this Contract, that the sums due them have not been paid, and the laborers, materiabnen, or others are seeking
payment from the City, the Developer hereby authorizes the City to commence an Interpleader action pursuant to Rule 22,
Minnesota Rules of Civil Procedure for the District Courts, to draw upon the letters of credit in an amount up to 125% of
the claim(s) and deposit the funds in compliance with the Rule, and upon such deposit, the Developer shall release,
discharge, and dismiss the City from any further proceedings as it pertains to the letters of credit deposited with the District
Court, except that the Court shall retain jurisdiction to determine attorneys' fees pursuant to this Contract.
D. The Developer shall pay in full all bills submitted to it by the City within thirty (30) days after receipt. If the bills are not
paid on time, the City may halt all plat development work until the bills are paid in full. Bills not paid within thirty (30)
days shall accrue interest at the rate of five percent (5%) per annum. If the bills are not paid within sixty (60) days, the
City has the right to draw from the Developers security to pay the bills.
29. Trash Enclosures. The Developer is responsible to require each builder to provide on site trash enclosures to contain all
construction debris, thereby preventing it from being blown off site, except as otherwise approved by the City Engineer.
30. Portable Toilets. The Developer is responsible to require each builder to provide an on site portable toilet, except as
otherwise approved by the City Engineer.
31. Wetland Buffer and Natural Area Sie:ns. The Developer is responsible for installing Wetland Buffer signs around all
wetlands and wetland buffers, and City Natural Areas signs around all ponding areas, in accordance with the City's
Engineering Guidelines and City detail plate GEN-13. Conservation Area signs will be installed as directed by the City
Engineer. Wetland Buffer line limits; and Wetland Buffer, Natural Area, and Conservation Area sign locations must be
indicated on individual lot surveys prior to the issuance of a building permit for that lot.
32. Existine: Tree Preservation. The Developer will walk the site with the City Forester and identify all significant trees,
which will be removed by on site grading. A dialogue between the Developer and City Forester regarding alternative
grading options will take place before any disputed tree is removed. All trees, stumps, brush and other debris removed
during clearing and grubbing operations shall be disposed of off site.
33. Developer's Default. In the event of default by the Developer as to any of the work to be performed by it hereunder, the
City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by
the City, provided the Developer, except in an emergency as determined by the City or as otherwise provided for in this
agreement, is first given written notice of the work in default, not less than 72 hours in advance. This Agreement is a
license for the City to act, and it shall not be necessary for the City to seek a Court order for permission to enter the land.
When the City does any such work, the City may, in addition to its other remedies, assess the cost in whole or in part.
34. Miscellaneous.
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A. This Agreement shall be binding upon the parties, their heirs, successors or assigns, as the case may be. The Developer
may not assign this Contract without the written permission of the City CounciL The Developer's obligation hereunder
shall continue in full force and effect even if the Developer sells one or more lots, the entire plat, or any part of it. Third
parties shall have no recourse against the City under this Agreement.
B. Breach of the tenns of this Agreement by the Developer shall be grounds for denial of building pennits, including lots sold
to third parties.
C. If any portion, section, subsection, sentence, clause, paragraph or phrase of this Agreement is for any reason held invalid,
such decision shall not affect the validity of the remaining portion of this Agreement.
D. Building permits shall not be issued prior to completion of site grading, submittal of as-built grading plan, public and
private utility installation, curb and gutter, installation of erosion control devices, installation of permanent street signs and
wetland buffer and natural area signs, paving with a bituminous surface, retaining walls if any, site seeding, mulching, disk
anchoring and submittal of a surveyor's certificate denoting all appropriate monuments have been installed. Only
construction of noncombustible materials shall be allowed until the water system is operational. Ifpermits are issued prior
to the completion and acceptance of public improvements, the Developer assumes all liability and costs resulting in delays
in completion of public improvements and damage to public improvements caused by the City, Developer, its contractors,
subcontractors, materiahnen, employees, agents or third parties. Normal procedure requires that streets needed for access
to approved uses shall be paved with a bituminous surface before building permits may be issued. However, the City
Engineer is authorized to waive this requirement when weather related circumstances prevent completion of street projects
before the end ofthe construction season. The Developer is responsible for maintaining said streets in a condition that will
assure the access of emergency vehicles at all times when such a waiver is granted.
E. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or
remedy, express or implied, now or hereafter arising, available to City at law or in equity, or under any other agreement,
and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as
often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any
time thereafter any other right, power or remedy. The action or inaction of the City shall not constitute a waiver or
amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the
parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce
this Agreement shall not be a waiver or release.
F. The Developer represents to the City, to the best of its knowledge, that the plat is not of "metropolitan significance" and
that an enviromnental impact statement is not required. However, if the City or another governmental entity or agency
determines that such a review is needed, the Developer shall prepare it in compliance with legal requirements so issued
from said agency. The Developer shall reimburse the City for all expenses, including staff time and attorney fees that the
City incurs in assisting in the preparation ofthe review.
G. Compliance with Laws and Regulations. The Developer represents to the City that the plat complies with all City, County,
Metropolitan, State and Federal laws and regulations, including but not limited to: subdivision ordinances, zoning
ordinances and environmental regulations. If the City determines that the plat does not comply, the City may, at its option,
refuse to allow any construction or development work in the plat until the Developer does comply. Upon the City's
demand, the Developer shall cease work until there is compliance.
H. This Agreement shall run with the land and may be recorded against the title to the property. The Developer covenants with
the City, its successors and assigns, that the Developer is well seized in fee title of the property being fmal platted and/or
has obtained Consents to this Contract, in the form attached hereto, from all parties who have an interest in the property;
that there are no unrecorded interests in the property being fmal platted; and that the Developer will indemnifY and hold the
8
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City harmless for any breach of the of the foregoing covenants. After the Developer has completed the work required of it
under this Agreement, at the Developer's request the City will execute and deliver a release to the Developer.
I. Developer shall take out and maintain until six months after the City has accepted the public improvements, public liability
and property damage insurance covering personal injury, including death, and claims for property damage which may arise
out of the Developer's work or the work of its subcontractors or by one directly or indirectly employed by any of them.
Limits for bodily injury or death shall not be less than $500,000.00 for one person and $1,000,000.00 for each occurrence;
limits for property damage shall not be less than $200,000.00 for each occurrence. The City shall be named as an
additional named insured on said policy, the insurance certificate shall provide that the City must be given 10 days advance
written notice of the cancellation of the insurance and the Developer shall file a copy of the insurance coverage with the
City prior to the City signing the plat.
J. The Developer shall obtain a Wetlands Compliance Certificate from the City.
K. Upon breach of the terms of this Agreement, the City may, without notice to the Developer, draw down the Developer's
cash escrow or irrevocable letter of credit as provided in paragraph 27 of this Agreement. The City may draw down this
security in the amount of $500.00 per day that the Developer is in violation. The City, in its sole discretion, shall
determine whether the Developer is in violation of the Agreement. Subject to the provisions of paragraph 33 hereof, this
determination may be made without notice to the Developer. It is stipulated that the violation of any term will result in
damages to the City in an amount, which will be impractical and extremely difficult to ascertain. It is agreed that the per
day sum stipulated is a reasonable amount to compensate the City for its damages.
L. The Developer will be required to conduct all major activities to construct Plans A-F during the following hours of
operation:
Monday - Friday
Saturday
Sunday and Holidays
7:00 A.M. until 7:00 P.M.
8:00 A.M. until 5:00 P.M.
Not Allowed
This does not apply to activities that are required on a 24-hour basis such as dewatering, etc. Any deviations from the
above hours are subject to approval of the City Engineer. Violations of the working hours will result in a $500 fme per
occurrence in accordance with paragraph K of this section.
M. The Developer is responsible to require each builder within the development to provide a Class 5 aggregate entrance for
every house that is to be constructed in the development. This entrance is required to be installed upon initial construction
of the home. See City Standard Plate ERO-09 for construction requirements.
N. The Developer shall be responsible for the control of weeds in excess of twelve inches (12") on vacant lots or boulevards
within their development as per City Code 6-7-2. Failure to control weeds will be considered a Developer's Default as
outlined in Paragraph 33 of this Agreement and the Developer will reimburse the City as defmed in said Paragraph 33.
(ss) Third parties have no recourse against the City under this contract.
35. Notices. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its
employees or agents, or mailed to the Developer by certified or registered mail at the following addresses:
Dakota County Community Development Agency
1228 Town Centre Drive
Eagan, MN 55123
9
22-13
Notices to the City shall be in writing and shall be either and delivered to the City Administrator, or mailed to the City by
certified mail or registered mail in care of the City Administrator at the following address:
Peter J. Herlofsky Jr., City Administrator
City of Fannington
325 Oak Street
Fannington, MN 55024
10
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CITY OF FARMINGTON
By:
By:
DEVELOPER:
Dakota County Community Development Agency
By:
Drafted by:
City of Fannington
325 Oak Street
Fannington, Minnesota 55024
(651) 463-7111
SIGNATURE PAGE
David Pritzlaff, Acting Mayor
Peter J. Herlofsky Jr., City Administrator
Its:
11
22-15
STATE OF MINNESOTA)
(ss.
COUNTY OF DAKOTA)
The foregoing instrument was acknowledged before me this day of , 20 by
David Pritzlaff, Acting Mayor, and by Peter J. Herlofsky Jr., City Administrator, of the City of Farmington, a Minnesota
municipal corporation, on behalf of the corporation and pursuant to the authority granted by the City Council.
Notary Public
STATE OF MINNESOTA)
(ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this
day of
,20
by
, the
of Dakota County Community
Development Agency,
a public body corporate and politic and a political subdivision under the laws of the State of Minnesota.
Notary Public
12
22-16
EXHIBIT "A"
LEGAL DESCRIPTION
Lots 1 through lots 2, inclusive, Block 1, Lots 1 through Lots 6 , inclusive, Block 2, Outlot A, Outlot B, and Outlot C,
TWIN PONDS 2nd ADDITION, according to the recorded plat thereof, Dakota County Minnesota.
13
22-17
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
LETTER OF EXEMPTION
DAKOTA COUNTY PROPERTY RECORDS
1590 HIGHWAY 55
HASTINGS MN 55033-2392
To Whom It May Concern:
Please find enclosed, deed(s) on the parcel(s) listed below. We are requesting the parcels be classified as
Exempt Properties.
PARCEL ID# LEGAL DESCRIPTION USE
(wetland, storm water
facili ty, park or well site)
Please sign letter below and return to me at the address above verifying the exemption status.
Thank you.
Sincerely,
Tracy Geise
Accounting Technician/Special Assessments
Enclosure(s)
Signature
Date
14
22-18
EXHIBIT "C"
IRREVOCABLE LETTER OF CREDIT
No.
Date:
TO: City of Farmington
325 Oak Street
Farmington, MN 55024
Dear Sir or Madam:
We hereby issue, for the account of
of Credit in the amount of $
undersigned bank.
. and in your favor, our Irrevocable Letter
, available to you by your draft drawn on sight on the
The draft must:
a) Bear the clause, "Drawn under Letter of Credit No. , dated
(Name of Bank) ";
b) Be signed by the Mayor or City Administrator of the City of Farmington.
c) Be presented for payment at (Address of Bank)
,20_, of
This Letter of Credit shall automatically renew for successive one-year terms from the date indicated above
unless, at least forty-five (45) days prior to the next annual renewal date, the Bank delivers written notice to the
Farmington City Administrator that it intends to modify the terms of, or cancel, this Letter of Credit. Written notice is
effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail, at least forty-five (45) days prior to the
next annual renewal date addressed as follows: Farmington City Administrator, 325 Oak Street, Farmington, MN
55024, and is actually received by the City Administrator at least thirty (30) days prior to the renewal date.
This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended,
amplified, or limited by reference to any document, instrument, or agreement, whether or not referred to herein.
This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than one draw may be
made under this Letter of Credit.
This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for
Documentary Credits, International Chamber of Commerce Publication No. 400.
We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored
upon presentation.
[NAME OF BANK]
By:
[name]
Its: [identify official
15
22-19
EXHIBIT "D"
Twin Ponds 2nd Addition Development Contract Fee Schedule
Fee Based on Acres (%)
40.57% 36.45% 22.98%
Twin Ponds Twin Ponds Single
Phase I Phase" Family
377.71 339.35 213.94
39,677.46 35,648.10 22,474.44
12,941.02 11,626.82 7,330.16
10,071.10 9,048.35 5,704.56
58,428.91 52,495.29 33,095.80
10,542.93 9,472.26 5,971.81
815.86 733.01 462.13
453.17 407.15 256.69
15,213.75 13,668.75 8,617.50
17,373.29 15,608.98 9,840.73
165,895.19 149,048.06 93,967.75
(121,856.46) (109,481.58) (69,022.96)
44,039 39,566 24,945
Water Quality Management Fee
Surface Water Management Fee
Watermain Trunk Area Charge
Sanitary Sewer Trunk Area charge
Park Dedication
Park Development Fee
Sealcoating
GIS Fees
Turn Lanes on TH 3
Cost Participation in Backage Road
Subtotal
Surface Water Management Fee
Total Fees for Charges Based on Area
Overall
Fee
931
97,800
31 ,898
24,824
144,020
25,987
2,011
1,117
37,500
42,823
408,911
(300,361)
108,550
Per Unit
Fee 25 Units 25 Units 6 Units
Water Treatment Plant Charge 36,120 16,125 16,125 3,870
Total Fees for Charges Based on Unit 36,120 16,125 16,125 3,870
Total Development Contract Fees 144,670 60,164 55,691 28,815
22-20
16
IOe--
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
(651) 463-7111 . (651) 463-2359
www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrato(");1.
r~~'
FROM: Randy Distad, Parks and Recreation Director"::;';!
SUBJECT: Ice Arena Report
DATE: April 21, 2008
INTRODUCTION
The 2007-2008 ice season has ended.
DISCUSSION
Attached with this memo is a report that compares the 2006-2007 and the 2007-2008 ice seasons.
This report was compiled by Facilities Maintenance Supervisor, Jeremy Pire.The report contains
comparison information about number of rental hours, revenue received and annual expenses in
several areas of operation during the past two ice seasons.
ACTION REQUESTED
There is no action requested, this report is for informational purposes only.
~.. tfU. lly S~/7
/K~~
Randy Distad
Parks and Recreation Director
cc: Jeremy Pire
23-1
ICE SEASON YEARLY COMPARISON (OCTOBER-MARCH)
Hours Rented
Ice Rental Revenue
2006-07
1,248.75
$192,207.80
Personnel Services
Electic
_._.~ o_._____.______ ______ .._.._
Natural Gas
_~~!1~~Jp_ClI Services
Total
$113,644.52
$23,376.81
$15,687.95
$3,311.11
$156,020.39
23-2
2007 -08
1,296
$224,220.00
$84,420.67
$19,316.67
$16,685.56
$3,160.23
$123,583.13
/od
-t I I - · ! ' I'll ~ .11' ~ ).. )1 ' : I '\ I 'J IJ
~- -~ L~~L~l_~~~_-_l,~~~UU
1illJll~ miLah~[tI~l~~l"~~]~~
"Connecting with farmington residents for more than 30 lears"
Mission Statement:
'The :Parks ana :Recreation
:J}tyJartments mission is to
Jffovlde quatity ftcititles; 'parks,
Jffograms anaenvironment
tfiat ft!fitlf customer
ex;pectations, im..Jffoves tlie
quatity if f!Ie ana Jffomotes
community unity.
The Year in Review ....
2
li.~~ ~~
PlanninJ!
2030 Park and Recreation Master Plan
. Public Input
. Park and open space
. Trails
. Recreational programs
. Recreational facilities
. Policies
. Mapping
Master Plan Approval
. North Creek Park
. Farmington Preserve Park
. Fairhill Development Community Park and Youth Athletic Complex
Improvements
Meadowview Park
. 450 linear foot boardwalk constructed by Depat1ment staif, Dakota County
STS Crew and several community volunteers
. Paved trail connection from boardwalk to the trail on the north side of 200lh
Street West
'"'
-'
Dakota COUl1ty Estates Park
. Removed old playground equipment
. Installed new playground equipment
. Removed old half court basketball court
. Installed new full court basketball cOUl1
. 28 foot hexagon shelter
. Trail construction
The evolution
of the new
picnic shelter
at Dakota
County
Estates Park
Daisy Klloll Park
. Removed old playground equipment
. Installed new playground equipment
. 28 foot hexagon shelter installed
. Security lighting installed
. Main entry landscaping
rite tram/ormation from old playground equipment to new playground equipment....
Westview Park
. Playground equipment
. 28 foot hexagon shelter
. Hal f court basketball court removed
. Basketball court (3/4 coul1 size) constructed
. Trail construction
4
North Creek Park
. New trail constructed arollnd perimeter of park by the developer
. New parking lot constrllcted by developer
Maintenance
. Cleaned up 8 parks and 2 trails numerous times during the year at a cost of
$6,500 due to graffiti
Before and ({fieI' piClures qla bench Ihal was covered in g/"l!!fili and Ihen cleaned hy park mai11lenance Sli!!!'
. 240 cubic yards of wood tiber was installed under playground equipment to
provide proper depth for safety surfacing
. Dragging of City balltields occurred more than 400 times to prepare and
maintain them for play
Outdoor Ice
. Warming house was open 373 hours
. We had 3,887 person hours total count of people being
on the ice
. Sundays were the busiest day with a count of 895 total
skaters and Monday's had the lowest total number of
skaters with a total of 367
. 2 hockey rinks and 3 pleasure rinks were maintained
5
. 620 loads of water were used to create and maintain the outdoor ice, which is
the equivalent of 306,000 gallons of water
Picnic Shelter Reservations
Name of Park # of Half # of Full Day Total Total Revenue
Day Rentals Rentals Rentals Generated
2006 2007 2006 2007 2006 2007 2006 2007
Rambling River 30 33 29 18 59 51 $1,910 $1,645
Evergreen Knoll 2 18 7 4 9 22 $330 $650
Prairie 0 0 0 0 $25 $0
Waterway
Meadowview 0 0 0 0 0 0 $0 $0
Tamarack
2
o
o
o
2
o
$50
$0
Hill Dee
o
..,
-'
o
o
4
$0
$122
Total 35
54
36
23
71
77
$2,315
$2,417
6
WW~~wJ~Q..I_w~ww
Swiln Bus
. The Swim Bus ran for 6 weeks from
June 18 through August 2, 2007
. Riders were picked up at 13 different
locations
. 1,069 total rides were given in 2007 compared to 991 rides in 2006, which
represents a 7% increase
ProJ!ralns
Youth and Family Activities
. 4,453 participants in 2007 compared to 3,537 in 2006 a
26% increase
. 65 programs in 2007 compared to 56 programs in 2006
an increase of 16%
Adult Sports
. 2,172 participants in 2007 compared to 2,014 in 2006 representing an 8%
mcrease
. 7 programs in 2007 compared to 9 programs in 2006 a decrease of 22%
Special Events
. 17 total events consisting of 7 Department events and 10 events through
collaboration and partnerships
. An estimated 3,200 participants attended the 17 special events
Ralnbling River Center
. 6 fundraisers raising just under $3,900
. 1,410 pmticipants used the fitness room
. 324 regularly scheduled meetings of non-profit organizations and 15 private
rentals.
. CAP dining program also uses the Center through an in-kind arrangement
and in 2007 served 2,208 people for lunch at the Center and served 5,431
meals to homebound seniors through the Meals on Wheels program.
. 47 different bus trips to destination in the metro area
7
. In 2007 the Center membership was over 523 members for the tirst time
ever compared to 447 members in 2006 resulting in a membership growth
rate of ] 7%
. 6,4] 7 participants in 67 ditTerent programs
Rota(~' Club of Fannington Parks & Recreatiol1 Youth Scholarship
Year Number Total Value of
Benefiting Scholarships
2004 13 $671.00
2005 28 $1,566.00
2006 67 $2,523,00
2007 76 $3,437.00
8
~'~Ulww~wW~'~
Outdoor Pool
The Farmington Outdoor Pool season ran Wednesday, June 13 through Sunday. August 19.
Days Open
....
....
....
......
A verage number of
sWimmers
,
I
Total number of swimmers
2006 Totals
Open 72 days
14,392 swimmers
2007 Totals
Open 69 days
12,627 swimmers
113
2.251
2,672
I
200 avg swimmers/day
183 avg swimmers/day
..A.u
9
2007
25 rentals
,
( estimated
1,500
participants)
2007 Total
ilia"..,
. ~
'''tI
... .~..
~ ~
'... . - ",.1.-" ..... _.. - ~ .
fJ\ ~''''''... ~
- ~~~. .~'-s
" fIF
, .
,_tI
"-~ _ t"'..
,""
- ....
..
.....",~
10
Schmitz-Maki Arena
Learn to Skate
. Held on Wednesday and Saturday for a
lO week period
. Two sessions offered in 2007 resulted
in 198 total pmticipants compared to
268 participants in 206 which was a
decrease of 26%
Skate Festival
. 5th year of the festival
. ] ] 0 skaters skating in 30 different events
Public Open Skate
. 105 hours of ice time was provided for public open skating sessions~ which
represents about 7.5% of the 1,411 total hours that the ice was used
lee Rental
. Farmington Youth Hockey rented 785.75 hours of ice in 2007 compared to
829 hours rented in 2006, which was a decrease of 5%
. Farmington School District rented 309.25 hours of ice in 2007 compared to
286 hours rented in 2006~ which was an increase of 8%
. Tri-County Figure Skating Club rented 73.5 hours of ice in 2007 compared
to 77.5 hours of ice rented in 2006, which was a decrease of 5%
. Senior Men's Hockey rented 19 hours of ice in 2007 compared to ] 8 hours
rented in 2006, which was an increase of 5%
. There were 49 hours of ice rented by miscellaneous groups in 2007
compared to 44 hours rented in 2006~ which was an increase of 11 %
Equipl11ent l111provelnents
. Compressor #2 was rebuilt
. Snow plow was purchased to allow facility staff to remove snow in the arena
parking lot
Maintenance
. Arena rink floor was repainted with hockey lines and city logos
. Refrigeration system was serviced
. The floor in the seating areas was painted
11
. Recycle on the Go program was initiated and new containers were added
through a grant that the City received from Dakota County
. Ice resurfacer warranty work was completed
. Arena was cleaned by facilities staff daily
. Parking lot was plowed by arena staff after snow events
. Parking lot lights were repaired
. Locks added to dumpsters to keep public from using
DIT Floor
. Cat Show rental occurred in April
. Rambling River Days Craft Show occurred in June
. Northern Dakota Chamber of Commerce Home and Garden Show occurred
in April
. Rambling River Center's Bike Auction occurred in May
12
L.~. \ I jl I.. Jl.i tL~l. ~ L...
..... .. .. ;r. \cW II.
Highlights
. Recreation revenues exceeded budgeted amount by $3,844
. Building Maintenance expenses were more than $24,000 less than budgeted
. Recreation expenses were just over $15,000 less than what was budgeted
. Rambling River Center expenses were more than $14,000 less than what was
budgeted
. Park Maintenance expenses were a little more than $1,200 less than what was
budgeted
. Park Improvement Fund revenues were more than $50,000 less than what was
budgeted
. Outdoor pool expenses were just under $10,000 less than what was budgeted
. Arena expenses were under budgeted amount by about $19,000
. Arena revenues including transfer in exceeded the budgeted amount
Recreation
Park
Improvement
50,000
Rambling
River Ctr.
160,500
128,000
Outdoor
Pool
122,530
-
-
52,530
Arena
259,000
30,500
Please Note: Amounts arc pt'e-audit.
13
w~ .wt~wwwwwwW;w
Staffing Level
. 12 full-time
. 1 part-time
. 75 seasonal
Volunteers
. 928
. More than 5,000 hours
. Examples
o Rambling River Center
o 1'-8all coaches
o Youth basketball coaches
o Adopt a Park program (21 out of23 parks adopted)
o Dew Run
o Secret Holiday Shop
o Pond and Park Clean Up Day
Volunteers playa key part in
the success of the Dew Run
Volunteers at the Rambling River
Center are recognized annually at
an appreciation luncheon
14
Organizational Chart
PARKS & RECREATION
ORGANIZATIONAL CHART
ation Advisory Parks &. Recreation Director
ission ............... Randy Distad
ver Center
Board
.
.
.
.
.
Recreation Park Maintenance Facilities Maintenance
Supervisor - Patti Norman Supervisor - Don Hayes Supervisor - Jeremy Pire
Parks &. Recre
Comm
Rambling Ri
Advisory
. Kellee Om lid-
Recreation Specialist
. Missie Kohlbeck-
Senior Center
Coordinator
. Cindy McMillen-
Building Attendant
. Youth Scholarship
Program
. Swim Bus
. Special Events
. Rambling River Center
Maintenance,
Operations/Programs
. Youth Sports
. Marketing
. Seasonal Recreation
Programs
. Adult Sports/Leagues
. Department Website &
online program/facility
registrations
. Dan Theilbar-
Park Keeper
. Mike Nibbe-
Facility Maintenance
Worker
. Tim Larson-
Park Keeper
. David Lynch-
Facility Maintenance
Worker
. Ted Novak-
Park Keeper
. Randy Bock
Facility Maintenance
Worker (6 mos.)
. Randy Bock
Park Keeper (6 mos.)
. Park Maintenance
. Outdoor Rinks
. Warming House
Operations
. Trail Maintenance
. Shelters
. Ball fields
. Horticulture
. Signage
. Schmitz Maki Arena &
Skate Lessons
. Outdoor Pool
Maintenance
Operations/ Programs
. Maintenance of:
o City Hall
o Central Maintenance
Facility
o Fire Station #1 & #2
o 1't Street Maintenance
Building
15
W~lI~~I~W~~~W~~lJki
A wards
iYlinnesota Recreation and Park Association Alvard of Excellence
. Green Team
. Depot Way Arts Park
lvlinnesota Recreation and Park Association 1\4eritorious Service Award
. Kellee Omlid. Recreation Specialist
. Randy Distad, Parks and Recreation Director
Grants
Take iYfe Fishing Initiative Grant
. $1,000 from National Recreation Park Association and Recreational Boating & Fishing
Foundation
. Grant was used to promote and teach children how to fish
. Fly casting and knot tieing activites at the Party on the Knoll event
. Covered cost of providing a Minnesota Department of Natural Resources tishing program at
Rambling River Park
16
Tech 11 olof!v
2007 Program Registration b?{ormation
Graph represents activity through November 2007. A new software system was introduced at the end of November so
December information is not reflected in the information below.
'.
\.
Din Person
DMail
DWeb
f]Olhers
2007 2006
Registration 'Iethod Total Total
Email 1 3
In Person 219 506
Mail 541 453
Phone 18 16
Web 2151 2114
Registration Method - Farmington. 1/1/2007 to 11/30/2007
73.41 % 0.,.
.------.---.....-........
." .....
'.
i
"
~. \
~\_.0.65%
~j
--..... J
......)'-......7.4 7%
~ "
\
1\'
-. ~.l..--->\"
"18.46%
I
l
I
I
I
\
\
Generated 01131108
--
76.83% ....
"-, .
1'1 Check
mCreditCard
IIOthers
Payment 'Iethod 2007 2006
Total Totll'
--- --
Cash 36 51
Check 574 705
Credit Card 2251 2281
No Cost 69 55
Payment Method - Farmington. 1/1/2007 to 11/30/2007
._.....3.58%
.......19.59%
Generated 01131108
The percentages in online registrations and use of credit cards ret1ect an increase from 2006. These
increases suggest that customers like the convenience of registering online. when they want and the
ability to pay with a credit card. It also uses less stafT time to input program registration
information resulting in a more efficient use of staff time for other projects.
17
11t::L
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 0 Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers and City Administrator ~
Randy Distad, Parks and Recreation Director
FROM:
SUBJECT:
Approve Tobacco Free Parks Policy
DATE:
April 21, 2008
INTRODUCTION
The Parks and Recreation Advisory Commission (the Commission) first discussed a tobacco free
parks policy at its August 2007 meeting.
DISCUSSION
At the October 10,2007 meeting, the Commission approved recommending to the City Council
that it approve a tobacco free parks policy (the policy). City Council however did not appear to
be interested in debating the policy and so it was not brought forward for consideration.
At the January 7, 2008 City Council meeting, students from Farmington High School's Tiger
Leadership Club raised an issue about the use of tobacco products in parks and requested that the
City Council consider adopting a tobacco free parks policy. At its January 22,2008 meeting the
City Council directed staff to discuss with the Commission the policy and provided two key
directions to the Commission. The policy should not impact adult softball fields (currently at
Rambling River Park's Feely Fields) and that it not include trails outside of parks.
The Commission discussed the policy at its February 2008 meeting. Discussion during the
meeting centered on what areas of parks should be tobacco free and which areas tobacco
products should be allowed. While there was not complete consensus on the policy, staffwas
directed to draft a revised policy reflecting what areas tobacco products would be allowed.
A revised policy was brought back to the Commission at its March 2008 meeting. The
Commission was unable to come to a consensus on what the policy should state and so it was
tabled to the April 9, 2008 meeting.
,
At the April 9, 2008 meeting, the Commission approved recommending to the City Council that
the policy that is attached be approved. The policy that is attached reflects City Council
direction to allow the use of tobacco products around adult softball fields and on trails not
located in parks. In addition to these exemptions from the policy, the Commission approved
25-1
adding parking lots that are located in parks to be exempt from the policy. The policy that is
attached does however prohibit tobacco products on trails that are in parks.
BUDGET IMPACT
There will not be any budget impact if the policy is approved. The Dakota Public Health
Department will purchase the tobacco free park signs and provide them to the City at no cost so
that they can be installed in the City's parks.
ACTION REQUESTED
Approve by motion the Tobacco Free Parks Policy that is attached.
Respectfully submitted,
".'--) f'. ~-. Jic"\
/ ....1. . ii .\ \ '
i. lI{m~ .
Randy Distad
Parks and Recreation Director
25-2
Tobacco-Free Parks Policy
Purpose
The purpose of developing a Tobacco-Free Parks Policy (Policy) is to clarify the use of tobacco
products in parks.
Definitions
The following definitions are being used to clarify key words in the Policy:
Tobacco - Any type of product that contains tar and nicotine and is either smoked or chewed in
order for the body to acquire the nicotine from the tobacco product.
Smoking - Any type of tobacco product that requires it to be lit and taken into the lungs through
inhalation in order for the body to acquire the nicotine from the tobacco product.
Oral- Any type of tobacco product that requires it to be placed in the mouth in order for the
body to acquire nicotine fi'om the tobacco product.
Public Park - Any City of Farmington owned outdoor property that contains open space,
natural area, recreational facilities, structures and trails.
Policy
It shall be the policy ofthe City of Farmington to prohibit the use of any tobacco product
whether through smoking or orally, in any public park with the exception of an area within 150
feet of adult softball fields and within parking lots. The use oftobacco products is prohibited
based on the following rationale:
. It is detrimental to children and adults health when participating in or watching activities in
public parks when tobacco is used in close proximity.
. Tobacco products are commonly disposed of by the user throwing it on the ground after use,
which creates unsightly litter requiring additional maintenance expense for the City.
. Tobacco products that are discarded in public parks deters from the beauty of the public
parks.
. Tobacco products that are discarded in public parks may pose a health risk due to toddlers
ingesting them.
. Adult role models who use tobacco products project to children that the use of tobacco
products is an acceptable lifestyle.
. Parks should provide a healthy environment and tobacco use in parks provides an unhealthy
environment.
The Policy shall be implemented as follows:
. Effective May 1, 2008, the use of all tobacco products whether orally or smoked shall be
prohibited from occurring in public parks with the exception of an area within 150 feet of
adult softball fields and within parking lots.
. Emphasis on enforcing the Policy is on voluntary compliance.
. Signage indicating that a public park with the exception of an area within 150 feet of adult
softball fields and within parking lots are tobacco free shall be posted in a prominent place
for all users to see and read.
. An awareness campaign will be undertaken by providing information whenever possible at
meetings, in City communications with the public and with park users..
25-3
1;;6
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 0 Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers, City AdministratOt!
Kevin Schorzman, P .E., City Engineer
FROM:
SUBJECT:
Adopt Resolution- TH-3 and Future CR-64 Roundabout Project Feasibility Report
and Joint Powers Agreement
DATE:
April 21, 2008
INTRODUCTION
Forwarded herewith for Council's consideration is the Feasibility Report for the TH-3
Roundabout Project and the Joint Powers Agreement between the City and Empire Township for
the TH-3 and Future CR-64 Roundabout.
DISCUSSION
Feasibility Report:
This report addresses the feasibility of the construction of a roundabout on TH-3 and its
intersection with 190th Street in conjunction with the extension of 195th/190th Street (future CR-
64) to TH-3. The Intersection Control Evaluation (ICE) that was completed for this project
indicated that a single-lane roundabout would optimize both safety and mobility at the new
intersection of 190th Street and TH-3.
The proposed improvements include the construction of a roundabout at the intersection ofTH-3
and 190th Street (future County Road 64) as well as approaches from all four directions, lighting,
landscaping and storm drainage.
Joint Powers Agreement:
The agreement details the maintenance responsibilities on the east and west legs of the
roundabout, as well as the project cost participation by Empire Township. The Joint Powers
Agreement has been drafted in accordance with County policy and has been reviewed and found
to be in order by the City Attorney.
Paragraph five indicates that the Township will contribute $380,000 towards the project costs.
Maintenance responsibilities are outlined in paragraph 10. Empire Township will be responsible
for maintenance on the east leg of the roundabout, and the City will be responsible for the
maintenance on the west leg of the roundabout until such time as Dakota County assumes
27-1
TH-3/CR-64 Roundabout Feasibility Report and JP A
April 21. 2008
Page 2 of2
responsibility for the west leg by separate agreement. Paragraph 10 also indicates that the
Township and City will equally share future costs of maintenance and water for the landscaping
in the center of the roundabout as well as future lighting costs.
BUDGET IMPACT
Feasibility Report:
The project costs are presented below:
Proiect Item Estimated Cost
Preliminary Engineering $190,000.00
Preparation of Plans and Specifications $175,000.00
Construction Administration (including observation and survey) $175,000.00
Estimated Construction Cost $1,490,000.00
10% Contingency on Construction Cost $149,000.00
Total Estimated Project Cost $2,179,000.00
Funding for this project will be provided by several project partners. Staff is currently working
with our project partners to finalize agreements for project funding. A more detailed description
of the project funding, including participation by project partners, will be provided at the May
19,2008 City Council meeting.
Joint Powers Agreement:
Empire Township will be contributing $380,000 towards the project costs, and will pay 50% of
the cost of future maintenance to the landscaping and lighting. The City's participation in the
project will be similar to costs that have been discussed with Council in the past. Once all
agreements are in place with the project partners, a breakdown of project financing will be
provided.
ACTION REQUESTED
Adopt the attached resolution accepting the feasibility report, approving the agreement with
Empire Township and authorizing the execution of the Joint Powers Agreement for the TH-3 and
Future CR-64 Project.
Respectfully Submitted,
j:~.
Kevin Schorzman, P .E.,
City Engineer
27-2
RESOLUTION NO. R-08
ACCEPTING FEASIBILITY REPORT
AND APPROVING A JOINT POWERS AGREEMENT WITH EMPIRE TOWNSHIP FOR
PROJECT 08-03,
TRUNK HIGHWAY 3 ROUNDABOUT CONSTRUCTION
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington,
Minnesota, was held in the Council Chambers of said City on the 21 st day of April, 2008 at 7:00 p.m.
Members present:
Members absent:
Member introduced and Member seconded the following resolution.
WHEREAS, The City's Capital Improvement Plan indicated funding for the Trunk Highway 3
Roundabout project in 2008; and,
WHEREAS, pursuant to the City Council's adoption of the 2008-2012 Capital Improvement Plan on
November 19, 2007, a report has been made by the City's Consulting Engineer with reference to the
following improvement:
Proi. No.
08-03
Description
Roundabout construction on
TH-3 at 190th Street
Location
TH-3 and 190th Street (Future County Road 64)
; and,
WHEREAS, this report was accepted by the City Council on Apri121, 2008: and,
WHEREAS, the report provides information regarding whether the proposed project is necessary, cost
effective, and feasible, and
WHEREAS, the City and Empire Township have determined it to be in their mutual interest to
cooperatively construct the improvement upon the terms and conditions specified in a joint powers
agreement pursuant to authority granted by Minnesota Statutes 9471.59.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Farmington, Minnesota that:
1. The Council hereby accepts the feasibility report.
2. The Council hereby approves the attached joint powers agreement between the City and Empire
Township, and hereby authorizes and directs the Mayor and City Administrator to sign that agreement on
behalf of the City.
This resolution adopted by recorded vote of the Farmington City Council in open session on the 21st day
of April, 2008.
Mayor
day of April, 2008.
Attested to the
City Administrator
27-3
SEAL
FEASIBILITY REPORT
Trunk Highway 3 and County Road 64 Improvements
City of Farmington
April 21/ 2008
Project Number: 000141-06274-0
.. Bonestroo
27-4
2335 Highway 36 W
5t. Paul, MN 55113
Tel 651-636-4600
Fax 651-636-1311
www.bonestroo.com
April 15, 2008
.. Bonestroo
Honorable Mayor and City Council
City of Farmington
325 Oak Street
Farmington, MN 55024
Re: Trunk Highway 3 and County Road 64 Improvements
City of Farmington, Minnesota
Bonestroo File No.: 000141-06274-0
Dear Mayor and Council:
Enclosed for your review is the Trunk Highway 3 and County Road 64 Improvements project
Feasibility Report. The proposed project includes construction of a single lane roundabout at the
intersection of future County Road 64 (195th St./190th St.) and Trunk Highway 3. The approaches
to the intersection will undergo improvements to effectively tie into the roundabout.
The Feasibility Report describes the improvements necessary to provide the improvements in
accordance with the City of Farmington's Comprehensive Plan, including improvements affecting
Empire Township to the east, Mn/DOT and Dakota County. Cost estimates for the proposed
improvements are presented in the appendices of this Feasibility Report.
We would be pleased to meet with the City Council and Staff to discuss the improvements
identified in this Feasibility Report at any mutually convenient time.
Sincerely,
BONESTROO
r--
.;~~.\
\-
~
I
Paul T. Hornby, P.E.
I hereby certify that this plan, specification, or report
was prepared by me or under my direct supervision and
that I am a duly Licensed Professional Engineer under the
laws of the State of Minnesota.
~?~.t \_ _
-,
Paul T. Hornby, P.E.
Date: April 15. 2008 Reg. No. 23359
27-5
CITY OF FARMINGTON -TRUNK HIGHWAY 3 AND COUNTY ROAD 64 IMPROVEMENTS
Table of Contents
Letter of Transmittal.........................,..,.,......,.,.....,..........,...,...................,.......................,.".....,.. 1
Table of Contents ....., ..............., .... .............., ....................,.. .....,............ ............... ....... .......... .....2
Introduction..............,............................"."..............,..........."............... ..................."................ 3
Discussion.........."................................,."........".........,.......................................,.........,..... ........ 4
Permits..,......,.....,.........,......................".......................................................................... ....,....,.6
Estimated Project Cost .... .................. .................... ........... .... ..... .... ...... .............. ... ,. ................ ..... 7
Proposed Project Schedule.....,...."",...,......,......................,..............................................,.......... 8
Conclusions and Recommendations.........,...,..........,.,............................,....,..,............................. 9
Appendix A: Proposed Improvements Figures
Figure 1 - Location Plan
Figure 2 - Proposed Typical Sections
Figure 3 - Proposed Single Lane Roundabout Layout
Figure 4 - Proposed Storm Sewer Improvements
Figure 5 - Landscape Plan
Appendix B: Preliminary Project Cost Estimate and Statement of Estimated Quantities
27-6
City of Farmington
Trunk Highway 3 and County Road 64 Improvements
#' Bonestroo
Project No. 141-06274-0
Page 2
CITY OF FARMINGTON - TRUNK HIGHWAY 3 AND COUNTY ROAD 64 IMPROVEMENTS
Introduction
The City of Farmington authorized preparation of this Report to determine the feasibility of
constructing a single lane roundabout at the intersection of Trunk Highway 3 and future County
Road 64. The project is located on the easterly edge of the City of Farmington, approximately
1900 feet north of 194th Street. The four intersection approaches will undergo street
improvements to align with the roundabout configuration. The west approach leg of the
intersection will match the 1951h Street improvements, also planned for construction during the
2008 construction season. It is recommended that the City work with adjacent landowners to
acquire sufficient right-of-way to allow for future expansion needs of the roundabout. The project
location plan and figures indicating the proposed improvements are included in Appendix A of this
Report.
City of Farmington
Trunk Highway 3 and County Road 64 Improvements
#' Bonestroo
Project No. 141-06274-0
Page 3
27-7
CITY OF FARMINGTON - TRUNK HIGHWAY 3 AND COUNTY ROAD 64 IMPROVEMENTS
Discussion
Background
Trunk Highway 3 is an existing two lane undivided roadway, generally separating the City of
Farmington from Empire Township along its easterly edge. The highway has experienced an
increase in traffic volumes due to the population growth in this region. The trunk highway has a
55 mph posted speed limit and by-pass/turn lanes at adjacent intersections.
The extension of 195th Street from approximately one-half mile east of Akin Road to TH 3 is
planned to be under construction in 2008. The 195th Street extension will be constructed as a two
lane minor arterial following State Aid standards and will be designed to accommodate expansion
to a four lane roadway in the future. This roadway is planned to be the future County Road 64,
providing the final west/east connection between Pilot Knob Road and TH 3.
The proposed 190th Street improvements in Empire Township will also be under construction in
2008 as part of a development in the Township. By the end of the 2008 construction season, it is
anticipated that 190th Street will be constructed, connecting to the east leg of the proposed
roundabout improvements. The future County Road 64 will extend east from TH 3 along 190th
Street (at the intersection with the 195th Street extension) to Biscayne Avenue, then south to
County Road 66.
For the purpose of this Report the 195th Street Improvements in the City of Farmington and the
190th Street Improvements in Empire Township will be referred to as County Road 64 (CR 64).
The Intersection Control Evaluation (ICE) completed for this TH 3 and CR 64 improvement project
indicates that the single lane roundabout will optimize both safety and mobility while meeting
Mn/DOT access management guidelines. The acquisition of right-of-way for this project should
provide for future expansion of the roundabout to meet the future traffic demands of the region.
Storm Drainage Improvements
TH 3 is rural section roadway, incorporating ditches and culverts to convey the surface water runoff
away from the roadway. The proposed storm water system improvements will collect runoff with
surface drainage structures and discharge to two storm water ponds located east and west of TH
3. The storm water ponds are to be constructed as part of the 195th Street improvements and the
190th Street improvements, concurrently by others. A culvert parallel to TH 3 crossing 190th
Street, east of the proposed intersection will be necessary to convey storm water from the
northeast quadrant to the southeast quadrant of the intersection.
27-8
City of Farmington
Trunk Highway 3 and County Road 64 Improvements
~ Bonestroo
Project No. 141-06274-0
Page 4
CITY OF FARMINGTON - TRUNK HIGHWAY 3 AND COUNTY ROAD 64 IMPROVEMENTS
The proposed storm drainage improvements are shown in Figure 4 and will accomplish the
following goals:
1. Reduce the amount of surface drainage conveyed on streets and highways.
2. Increase the lifespan of the new road surfaces.
3. Improve safety for pedestrian and vehicular traffic, particularly during snow melt and
freeze/thaw conditions.
Street Improvements
The existing TH 3 is a two lane undivided bituminous surfaced roadway with bypass and turn lanes
and bituminous shoulders. The proposed approaches from the west and east along 195th Street
(future County Road 64) and 190th Street respectively, are proposed to be two-lane arterial
roadways designed to meet Municipal State Aid standards. It is anticipated that at some time in
the future, the approaches to the intersection will be expanded to four-lanes.
The proposed street improvements consist of constructing the four approaches to the intersection.
Improvements will include 8424 curb and gutter, concrete medians, and a 10 foot bituminous trail.
Where curb is not proposed on Trunk Highway 3, the roadway section will include a 10 foot paved
shoulder, and on County Road 64 an 8 foot paved shoulder.
The existing TH 3 section consists of varying depths of concrete pavement overlaid with aggregate
base and bituminous surfacing. The proposed section for TH 3 consists of the removal of the
existing bituminous pavement, supplementing the existing aggregate base, and construction of 8-
inches of bituminous over the existing concrete pavement areas. Widened section areas of TH 3
will consist of 8-inches of bituminous surfacing, over 20-inches of aggregate base. The proposed
roadway section of 195th Street will consist of 6-inches of bituminous over 9-inches of aggregate
base.
The proposed roundabout will be a 136 foot inscribed diameter circular intersection consisting of a
19 foot driving lane and a 13 foot concrete truck apron surrounding a 72 foot diameter raised
center island. The center island will contain landscaping including trees and perennials in planting
beds. The landscaped areas will be irrigated to increase longevity of the plantings. The
intersection improvements include street lighting at pedestrian ways and approaches to the
intersection.
The proposed street improvements are shown on Figure 3 and landscaping improvements on
Figure 5.
City of Farmington
Trunk Highway 3 and County Road 64 Improvements
4- Bonestroo
Project No. 141-06274-0
Page 5
27-9
CITY OF FARMINGTON - TRUNK HIGHWAY 3 AND COUNTY ROAD 64 IMPROVEMENTS
Permits
The proposed improvements are to be constructed within rights-of-way and easements, owned by
the State, City, and Township, acquired during the platting process. Existing rights of way for both
Trunk Highway 3 and 195th Street extends to a 75 foot width, each side of centerline. To provide
adequate area during construction, various temporary easements will be acquired.
The following Permits will need to be obtained:
1. Wetland Conservation Act/Clean Water Act
2. Minnesota Pollution Control Agency (MPCA) - NPDES Storm Water Permit
3. MN DNR Permit for Appropriation of State Waters - Temporary Appropriations for
Dewatering
The applications for the Wetland Conservation Act and Corps of Engineers Clean Water Act have
been previously approved under the 195th Street and Newland/Fairhill Development projects.
The permit necessary from the MPCA for the NPDES permit is for erosion/sediment control. The
Vermillion River is designated as a Trout Stream and some of the surface water runoff from this
site is tributary to this water body. The design and Best Management Practices (BMPs) to be
utilized for the construction of these improvements will meet the needs of these agencies.
27-10
City of Farmington
Trunk Highway 3 and County Road 64 Improvements
#' Bonestroo
Project No. 141-06274-0
Page 6
CITY OF FARMINGTON - TRUNK HIGHWAY 3 AND COUNTY ROAD 64 IMPROVEMENTS
Estimated Project Cost
A detailed construction cost estimate and statement of estimated quantities for the construction of
the proposed improvements has been prepared and is included in Appendix B of this report. Cost
estimates for this report are based upon anticipated unit prices for the 2008 construction season.
A summary of the estimated overall cost for the proposed improvements is presented below. This
does not include costs for right-of-way acquisition or capitalized interest during the construction
period.
Trunk Highway 3 and County Road 64 Improvements
Preliminary Engineering - Mn/DOT Layouts, Intersection Control
Evaluation Report, Access Report for various points along TH 3, $190,000
Feasibility Report, Right of way coordination
Preparation of Plans & Specifications $175,000
Construction Administration, Observations, Survey $175,000
Subtotal $540,000
Estimated Construction $1,490,000
10% Construction contingency $149,000
TOTAL ESTIMATED PROJECT COST $2,179,000
The project costs will be allocated and financed according to City policy and Agreements between
the City of Farmington, Empire Township, Dakota County and Mn/DOT.
City of Farmington
Trunk Highway 3 and County Road 64 Improvements
#' Bonestroo
Project No. 141-06274-0
Page 7
27-11
CITY OF FARMINGTON - TRUNK HIGHWAY 3 AND COUNTY ROAD 64 IMPROVEMENTS
Proposed Project Schedule
The proposed project schedule is as follows:
City Council authorizes Engineer to prepare plans and specifications
Easement and rights-of-way Acquisition
City Council receives Feasibility Report
City executes Mn/DOT Cooperative Agreement
City Council orders improvements, approves plans and specifications, and
authorizes Advertisement for Bids
Advertise in official newspaper and Construction Bulletin
Open Bids
City Council accepts Bids and Awards Contract
Contractor begins construction
Substantial completion
Project completion (including landscaping)
December 3,2007
April 15, 2008
April 21, 2008
May 5, 2008
May 19, 2008
May 26 & 29, 2008
June 2 & 5, 2008
June 19, 2008
July 7, 2008
July 14, 2008
September 30, 2008
June 30, 2009
City of Farmington
Trunk Highway 3 and County Road 64 Improvements
Project No. 141-06274-0
Page 8
27-12
#' Bonestroo
CITY OF FARMINGTON - TRUNK HIGHWAY 3 AND COUNTY ROAD 64 IMPROVEMENTS
Conclusions and Recommendations
The proposed improvements in this Report are feasible and cost effective as they relate to general
engineering principles and construction practices. The project feasibility, as a whole, is subject to
the financial review by the City. The proposed improvements are necessary to improve public
infrastructure to current State, City, County and Township standards. Based on the information
contained in this Report, it is recommended that
1. This report be adopted as a guide for the described street and utility improvements;
2. The City conduct a legal and fiscal review of the proposed project;
3. The Trunk Highway 3 and County Road 64 improvements be constructed as outlined
in this report;
4. The proposed project schedule be implemented for the project.
City of Farmington
Trunk Highway 3 and County Road 64 Improvements
.ft Bonestroo
Project No. 141-06274-0
Page 9
27-13
27-14
CITY OF FARMINGTON - TRUNK HIGHWAY 3 AND COUNTY ROAD 64 IMPROVEMENTS
Appendix A - Proposed Improvements Figures
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Bonestroo
FARMINGTON, MN FIGURE 1
TRUNK HIGHWAY 3 AND COUNTY ROAD 64 IMPROVEMENTS
27-15
14106274_LOCATlON PLAN.DWG
DATE: Aoril 7,2008
COMM: 000141-06274-0
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FARMINGTON, MN FIGURE 3
TRUNK HIGHWAY 3 AND COUNTY ROAD 64 IMPROVEMENTS
14106274_SINGLE LANE.DWG
COMM: 000141-06274-0
DATE: April 7. 2008
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LANDSCAPE PLAN
FARMINGTON, MN FIGURE 5
TRUNK HIGHWAY 3 AND COUNTY ROAD 64 IMPROVEMENTS
14106274_LANDSCAPE. DWG
DATE: April 7, 2008
COMM: 000141-06274-0
.
Bonestroo
27-19
27-20
CITY OF FARMINGTON - TRUNK HIGHWAY 3 AND COUNTY ROAD 64 IMPROVEMENTS
Appendix B - Statement of Estimated Quantities
and Preliminary Construction Cost Estimate
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JOINT POWERS AGREEMENT
BETWEEN THE CITY OF FARMINGTON AND
EMPIRE TOWNSHIP FOR
190TH STREET ROAD/HIGHW A Y 3 ROUNDABOUT
IMPROVEMENT AND MAINTENANCE
TillS AGREEMENT is entered into between the CITY OF FARMINGTON, a
Minnesota municipal corporation (hereinafter referred to as "City") and EMPIRE TOWNSHIP,
(hereinafter referred to as "Township"), with the parties collectively hereinafter referred to as the
"Parties".
WHEREAS, the Parties desire to provide for the extension and improvement of 190th
Street from approximately 100 feet west of the western most right of way of State Trunk
Highway 3 (hereinafter "Hwy 3") to approximately 600 feet east of the easternmost right of way
of Hwy 3, including the design, fmancing, construction and maintenance of a roundabout
intersection and approaches, all as shown and described in the Feasibility Report (hereinafter
"The Project"), and;
WHEREAS, Minn. Stat. S 471.59 authorizes two or more governmental units to enter into
agreements to jointly or cooperatively exercise any power common to the contracting parties or
any similar power, and;
WHEREAS, the Project also involves the State of Minnesota and Dakota County in the
design, fmancing, construction, maintenance and long term responsibility for the Project and
related road segments.
NOW, THEREFORE, in consideration of their mutual covenants the Parties agree as
follows:
1. FEASffiILITY REPORT. The City or its Consulting Engineer will prepare a
Feasibility Report for the Project. The completed report is subject to the approval of both the City
and the Township.
2. PLANS AND SPECIFICATIONS. The City or its Consulting Engineer will
prepare plans and specifications for the Project. The plans and specifications are also subject to
the approval of both Parties.
136785vO 1
1
27-22
3. BIDDING. The City will advertise for bids for the construction of the Project in
accordance with Minnesota law and will provide the Township with an analysis of the bids
received. The City must obtain the Township's approval of the bid before awarding a contract.
4. CONTRACT AWARD. The City shall prepare contract documents and enter
into a contract with the approved bidder.
5. COST ALLOCATION. Project costs are: engineering, inspection, testing and
constructions costs. Project costs do not include costs associated with the Parties' employees.
The Empire Township is allocating a total of$380,000 toward project costs.
6. OWNERSHIP. Each party shall own the portion of the Project located within
its corporate boundaries on the east and west legs of the roundabout.
7. PAYMENT. The City will act as the paying agent for all Project costs.
Payments will be made as the Project work progresses and when certified by the City or its
Consulting Engineer. The City will bill the Township for the project costs. Upon presentation
of an itemized claim, the Township shall reimburse the City for its share of the costs incurred
under this agreement within 30 days from the presentation of the claim. If any portion of an
itemized claim is questioned by the Township, the remainder of the claim shall be promptly
paid, and accompanied by a written explanation of the amounts in question. Payment of any
amounts in dispute will be made following good faith negotiation and documentation of actual
costs incurred in carrying out the work.
8. CHANGE ORDERS AND SUPPLEMENTAL AGREEMENTS. Any change
orders~ supplemental agreements that affect the Project, or changes to the plans must be
approved by both parties prior to execution of work.
9. RULES AND REGULATIONS. The City shall abide by Minnesota
Department of Transportation and Dakota County standard specifications, rules and contract
administration procedures, as well as any joint powers agreements or other contracts involving
the Parties, the State or the County regarding this project and/or the related improvements to
195th Street, also referred to or known as County Road 64.
10. MAINTENANCE. Following Project completion, each Party will be the road
authority for the portions of the road improvements within their respective boundaries on the
east and west legs of the roundabout and each Party shall be responsible for the maintenance of
those segments within their boundaries. "Maintenance" means: striping, snow plowing,
patching, pot hole repair, salt and sanding, crack sealing and seal coating. Each party will be
responsible for 50% of the annual maintenance costs for the landscaping, water, and lighting in
the roundabout. Upon presentation of an itemized claim from the one party, the other shall
reimburse the claimant 30 days from the presentation of the claim. If any portion of an
itemized claim is questioned, the remainder of the claim shall be promptly paid, and
136785vO 1
27-23
2
accompanied by a written explanation of the amounts in question. Payment of any amounts in
dispute will be made following good faith negotiation and documentation of actual costs
incurred in carrying out the work. Either party may terminate this maintenance agreement on
one year written notice to the other party.
11. INSURANCE AND INDEMNIFICATION. In order to ensure a unified
defense against any third party liability arising from the design and construction called for in
this agreement, the City agrees to maintain, and require any contractors or subcontractors hired
to do any portion of the work under this Agreement to also maintain, Commercial General
Liability insurance in amounts consistent with minimum limits of coverage established under
Minnesota Statutes 466.04 during the term of this construction activity. Such insurance
policy(ies) shall name the City and Township as Additional Insureds.
The City agrees to defend, indemnify, and hold harmless the Township against any and all
claims, liability, loss, damage, or expense arising under the provisions of this Agreement for
which City is responsible. The Township agrees to defend, indemnify, and hold harmless the
City against any and all claims, liability, loss, damage, or expense arising under the provisions
of this Agreement and caused by or resulting from negligent acts or omissions of Township
and/or those of Township employees or agents.
The Parties recognize that liability for any claims arising under this Agreement are subject to
the provisions of the Minnesota Municipal Tort Claims Law; Minnesota Statutes, Chapter 466.
In the event of any claims or actions filed against either party, nothing in this Agreement shall
be construed to allow a claimant to obtain separate judgments or separate liability caps from
the individual Parties.
12. WAIVER. Any and all persons engaged in the work to be performed by the City
shall not be considered employees of the Township for any purpose, including Worker's
Compensation, or any and all claims that mayor might arise out of said employment context
on behalf of said employees while so engaged. Any and all claims made by any third party as
a consequence of any act or omission on the part of said City employees while so engaged on
any of the work contemplated herein shall not be the obligation or responsibility of the
Township. The opposite situation shall also apply: the City shall not be responsible under the
Worker's Compensation Act for any employees of the Township.
13. AUDITS. Pursuant to Minnesota Statutes ~ 16C.05, Subd. 5, any books,
records, documents, and accounting procedures and practices of the Parties relevant to this
Agreement are subject to examination by the Township, City, and either the Legislative
Auditor or the State Auditor as appropriate. The Parties agree to maintain these records for a
period of six years from the date of performance of all services covered under this Agreement.
14. OTHER PROJECT AGREEMENTS/INTEGRATION. The Parties
acknowledge that their respective rights and obligations hereunder are expressly conditioned
136785vOI
3
27-24
upon agreements entered into between the City and the State of Minnesota and Dakota County
regarding the construction and financing of the Project. Except for those written agreements,
this Agreement constitutes the entire and integrated agreement of the parties with regard to the
Project, and shall supersede all prior negotiations, representations, or agreements between the
City and Township regarding the Project, whether written or oral.
IN WITNESS THEREOF, the Parties have caused this Agreement to be executed by
their duly authorized officials.
CITY OF FARMINGTON
EMPIRE TOWNSHIP
BY:
BY:
Kevan A. Soderberg,
Mayor
Terry Holmes,
Board Chair
AND
AND
Peter J. Herlofsky, Jr.,
City Administrator
Kathleen B. Krippner
Town Clerk-Treasurer
DATE:
DATE:
136785vOI
27-25
4
)de
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO: Mayor and Counci1members
FROM: Peter J. Herlofsky, Jr.
City Administrator
SUBJECT: YMCA Appointment
DATE: April 21, 2008
INTRODUCTION / DISCUSSION
As the YMCA will be coming to Farmington, they are seeking a board member from the
Farmington area. They have suggested a community leader. This person would have to be
available to meet on the 4th Thursday of every other month (6 times a year) from 7:30 - 8:30 a.m.
Terms are for three years.
ACTION REQUESTED
Appoint a member of Council or their designee to serve on the YMCA Board of Directors.
Res~~~..t. ~~~ submitted, //
\ '__!~' ..' V I
~~ ,/j~
Peter J. Herlof: ' y, J~.
City Administrator
28-1
/3C0
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ciJarmington.mn.us
TO:
Peter Herlofsky, City Administrator
FROM:
Todd Reiten, Director of Municipal Services
SUBJECT: Hydrant Flushing
DATE:
April 14th, 2008
Introduction
The City of Fannington's Municipal Services will be flushing hydrants during the weeks of;
. April 21-25. (Hydrants north ofHWY 50 and west of railroad tracks)
. Apri128-May 2 (Hydrants in the remaining areas)
Flushinl! operation
Hydrant flushing is done twice a year in the spring and fall. Hydrant flushing is done to check fire
hydrants and flush out any accumulated rust. Rusty water is expected during the flushing process. To
avoid getting rust on clothing residents should avoid doing laundry during hydrant flushing dates. If
laundry stains occur, keep the discolored items damp and pick-up a bottle of rust remover at the City
Hall or Maintenance Facility.
Action Requested
This memo is for information only and meant for possible calls the Mayor or City Council may
receive during the flushing procedure.
~tt~'
Todd Reiten,
Director of Municipal Services
~Qi Hyd,~aQt, fil~$b.ingiS~h~qyl,~d in rarmin9JOn
, '
. .^.~,~;
Hydrants north of Highway 50 and west ofthe railroad tracks will be flushed Apri121-Apri125
Hydrants in the remaining oreos will be flushed April 28-May 2
Washing laundry during hydrant flushing
inaeases Ulf possibility of staining.
ff laundry stllllls OCClIf keep the nems damp.
Rust IefflOVff isavaiiable at (j~ Hat! or the
Maintenance facihtf.
651-463-1650
VlvfN.dj(lff/)i'?~on.mn.us
29-1
Values Statement
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality
services in a highly professional and cost-effective manner.
Fiscal Responsibility
We believe that fiscal responsibility and the prudent stewardship of public funds is
essential for citizen confidence in government.
Ethics and Integrity
We believe that ethics and integrity are the foundation blocks of public trust and
confidence and that all meaningful relationships are built on these values.
Open and Honest Communication
We believe that open and honest communication is essential for an informed and
involved citizenry and to foster a positive working environment for employees.
Cooperation and Teamwork
We believe that the public is best served when departments and employees work
cooperatively as a team rather than at cross purposes.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be visionary and to plan for the future.
Positive Relations with the Community
We believe that positive relations with the community and public we serve leads to
positive, involved, and active citizens.
Professionalism
We believe that continuous improvement is the mark of professionalism and are
committed to applying this principle to the services we offer and the development of our
employees.