HomeMy WebLinkAbout12.18.17 Council Packet Meeting Location:
Farmington Farmington City Hall
Minnesota 430 Third Street
Farmington,MN 55024
CITY COUNCIL REGULAR MEETING AGENDA
DECEMBER 18, 2017
7:00 P.M.
Action Taken
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
a) Recognition of Community Support of Hurricane Relief Efforts for Port
Aransas, Texas Recognized
6. CITIZEN COMMENTS/RESPONSES TO COMMENTS (This time is reserved for
citizen comments regarding non-agenda items. No official action can be taken on these items.
Speakers are limited to five minutes to address the city council during citizen comment time.)
a) Response to Ms. Kim Walton Information Received
7. CONSENT AGENDA
a) Approve Minutes of the December 4, 2017 City Council Meeting—
Administration Approved
b) Approve Minutes of the December 11, 2017 City Council Work Session—
Administration Approved
c) Approve Farmington Fire Relief Association 2018 Pension Contribution—
Administration Approved
d) Approve Temporary On-Sale Liquor License for St. Michaels Church—
Community Development Approved
e) Approve Rambling River Center Roof Replacement Project Change Order#1
—Parks Approved
f) Adopt Resolution Accepting Donations to the Rambling River Center—
Parks R57-17
g) Adopt Resolution Approving the Waste Delivery Agreement with
Ramsey/Washington Recycling and Energy Board—Municipal Services R58-17
h) Approve Seasonal Hiring—Human Resources Approved
i) Approve Regional Safety Group Joint Powers Agreement—Human
Resources Approved
j) Approve Bills - Finance Approved
REGULAR AGENDA
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a) Dakota Broadband Board Joint Powers Agreement Approved
b) Ordinance Concerning Telecommunications Permitting and Right of Way
Management Ord 017-735
c) 2018 Community Development Block Grant Funding R59-17
13. CITY COUNCIL ROUNDTABLE
14. ADJOURN
ØRif4► City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 -Fax 651.280.6899
'�`ti.,,.,gv�+ www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: David McKnight, City Administrator
SUBJECT: Recognition of Community Support of Hurricane Relief Efforts for Port Aransas,
Texas
DATE: December 18, 2017
INTRODUCTION
Mayor Larson asked that this item be placed on the city council agenda. The community of Farmington
undertook efforts to assist the city of Port Aransas, Texas from the impact of Hurricane Harvey. A few
minutes will be spent at the city council meeting to recap the efforts and thank our community for all of the
work and donations that went into this project.
DISCUSSION
NA
BUDGET IMPACT
NA
ACTION REQUESTED
NA
7OkitM/,� City of Farmington
f� 430 Third Street
Farmington, Minnesota
651.280.6800 -Fax 651.280.6899
r
►• Mor�+`� www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: David McKnight, City Administrator
SUBJECT: Response to Ms. Kim Walton
DATE: December 18, 2017
INTRODUCTION
Attached for your review is the response sent to Ms. Kim Walton who addressed the city council at the
December 4, 2017 city council meeting.
DISCUSSION
NA
BUDGET IMPACT
NA
ACTION REQUESTED
Acknowledge the response sent to Ms. Kim Walton.
ATTACHMENTS:
Type Description
ü Backup Material Kim Walton Response
V447
tl.killCity of Farmington
430 Third Street
Farmington,Minnesota
651.280.6800.Fax 651.280.6899
�'""� www.ciSarmington.inn.us
December 7, 2017
Kim Walton
19933 Dover Drive
Farmington, MN 55024
RE: Citizen Comments Response-Fence
Dear Kim:
Thank you for sharing your comments with the Farmington City Council on December 4, 2017 in
regards to the concerns you had with fences in Farmington.
I wanted to let you know that the Farmington Planning Commission will be discussing this issue
at their meeting scheduled for Tuesday, December 12,2017 at 7:00 p.m. at city hall. Please feel
free to attend and share your thoughts on this matter.
If you have any additional questions please let me know. Thank you for your time on this
important matter.
Best wishes,
CDCI.U—, .- / LI
David McKnight
City Administrator
Cc: City Council Packet
��oEFpRM/� City of Farmington
y 430 Third Street
Farmington, Minnesota
a 651.280.6800 -Fax 651.280.6899
�'a.,,,,qo www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: David McKnight, City Administrator
SUBJECT: Approve Minutes of the December 4, 2017 City Council Meeting-Administration
DATE: December 18, 2017
INTRODUCTION
Attached for your review are the minutes of the December 4, 2017 city council meeting.
DISCUSSION
NA
BUDGET IMPACT
NA
ACTION REQUESTED
Approve the minutes of the December 4, 2017 city council meeting.
ATTACHMENTS:
Type Description
D Backup Material December 4, 2017 City Council Minutes
CITY OF FARMINGTON
CITY COUNCIL MINUTES
REGULAR MEETING
DECEMBER 4,2017
1. Call to Order
Mayor Larson called the meeting to order at 7:00 p.m.
2. Pledge of Allegiance
Mayor Larson led those in attendance in the Pledge of Allegiance.
3. Roll Call
Present-Larson, Bartholomay, Bernhjelm, Craig and Donnelly
Absent-None
Staff Present-Administrator McKnight, Public Works Director Gehler, Parks and Recreation
Director Distad, Human Resources Director Wendlandt, Police Chief Lindquist, Municipal
Services Director Reiten, Liquor Operations Manager Peterson, Administrative Assistant Muller
and Attorney Jamnik.
4. Agenda
Motion by Bartholomay, second by Donnelly,to approve the agenda. APIF, motion carried.
5. Announcements/Commendations
a) Farmington Liquors 360 Communities Farmington Food Shelf Presentation
Liquor Operations Manager Peterson shared with the city council the results of a recent
fundraising drive Farmington Liquors held to benefit the 360 Communities Farmington Food
Shelf. The stores were able to raise $5,972 for the food shelf. Kris Akin and Trent Wood from
the 360 Communities Food Shelf thanked the liquor store for their donation and shared
information on the food shelf.
b) Promotion Ceremony for Police Sergeant Andrew Bellows
Police Chief Lindquist introduced Sergeant Andrew Bellow who was recently selected for
promotion to the position of sergeant. Sergeant Bellows has been with the police department
since 2002 and has served as a field training officer, worked on the drug task force and is a use
of force instructor. Sergeant Bellows wife pinned his new sergeant bars on his uniform.
December 4, 2017 Minutes - 1-
6. Citizen Comments
a) Kim Walton, 19933 Dover Drive, addressed the city council on the fence located
at the intersection of 195th Street and Embers Avenue. She agrees with the
current city code and would like to see the fence meet current code.
b) Lauren Ellis, 600 Park Drive, addressed the city council about the planned closing
of the city pool. She believes the pool is a great asset to the children of the
community and would like to see it kept open.
c) Kathy Ellis, 600 Park Drive, addressed the city council about the planned closing
of the city pool. She believes the pool is a community asset and not everything is
about money.
7. Consent Agenda
Motion by Bartholomay, second by Bernhjelm, to approve the consent agenda:
a) Approve Minutes of the November 20, 2017 City Council Meeting-Administration
b) Accept Resignation Parks and Recreation Advisory Commission-Parks
c) Approve 2017 Tree City USA Recertification-Engineering
d) Approve Various License and Permit Renewals-Community Development
e) Appointment Recommendation Finance-Human Resources
f) Approve Seasonal Hiring-Human Resources
g) Approve Out of State Training-Police
h) Approve Dakota County Electronic Crimes Task Force Joint Powers Agreement-Police
i) Approve City Credit Card Changes-Finance
j) Approve Bills-Finance
APIF, motion carried.
8. Public Hearings
a) 2018 License Renewals
Administrative Assistant Muller presented the 2018 license renewals for on-sale liquor licenses,
on-sale Sunday liquor licenses, on-sale wine licenses, club licenses and therapeutic massage
licenses to be considered as a part of the public hearing. The police department has reviewed
and approved licenses for the following establishments:
On-Sale Liquor and On-Sale Sunday
• This Little Piggy Catering Inc. 22280 Chippendale Avenue West
• Bourbon Butcher 20700 Chippendale Avenue West, Suite 15
• Carbone's Pizza and Sports Bar 10 North Eighth Street
• Celts Pub and Grill 200 Third Street
• El Charo Mexican Restaurant 122 Elm Street
December 4, 2017 Minutes -2-
• Farmington Lanes 27 Fifth Street
• Gossips Bar and Grill 309 Third Street, Suite 1
• Las Enchiladas 18500 Pilot Knob Road, Suite A
• Long Branch Saloon and Eatery 309 Third Street
• Pizza Man 409 Third Street
• Rebel Chef 953 Eighth Street
• The Mug 18450 Pilot Knob Road
Club Licenses and On-Sale Sunday
• VFW Club Post 7662 421 Third Street
On-Sale Wine and On-Sale Intoxicating Malt Liquor
• Wengs Kitchen 115 Elm Street
Therapeutic Massage
• Denson Malone, Touch of Soul 18556 Pilot Knob Road, Suite 202
Mayor Larson opened the public hearing on the 2018 license renewals. No one in attendance
wished to comment.
Motion by Craig, second by Donnelly, to close the public hearing. APIF, motion carried.
Motion by Bernhjelm, second by Craig, to approve the on-sale liquor, on-sale Sunday liquor, on-
sale intoxicating malt liquor, on-sale wine, club and therapeutic massage licenses for the
businesses listed above. APIF, motion carried.
9. Award of Contract
None
10. Petitions, Requests and Communications
None
11. Unfinished Business
None
12. New Business
a) 2018 Final Budget and Tax Levy
December 4, 2017 Minutes -3-
Administrator McKnight presented the 2018 final budget and tax levy for city council
consideration. The 2018 budget development process has taken six months and has included
five public work sessions.
The proposed 2018 General Fund budget includes:
2017 Budget 2018 Proposed %Change
Licenses and Permits $397,615 $410,411 3.22%
Intergovernmental Revenue $847,432 $886,636 4.63%
Charges for Services $601,950 $560,000 (6.97%)
Fines and Forfeitures $40,000 $35,000 (12.50%)
Investment Income $23,005 $31,000 34.75%
Miscellaneous $47,385 $43,775 (7.62%)
Transfers In $1,150,350 $1,196,376 4.00%
TOTAL REVENUE $3,107,737 $3,163,198 1.78%
Administration $726,999 $825,486 13.55%
Human Resources $294,176 $330,831 12.46%
Finance/Risk Management $740,102 $732,495 (1.03%)
Police $4,330,234 $4,451,333 2.80%
Fire $1,145,404 $1,188,352 3.75%
Community Development $725,021 $801,427 10.54%
Engineering $685,908 $705,474 2.85%
Municipal Services $1,278,532 $1,313,175 2.71%
Parks and Recreation $1,324,772 $1,282,696 (3.81%)
Transfers Out $952,372 $999,744 4.98%
TOTAL EXPENDITURES $12,203,490 $12,631,013 3.50%
Revenues Under Expenditures ($9,095,753) ($9,467,815) 4.09%
Fiscal Disparities $2,136,834 $2,187,003 2.35%
General Fund Levy $6,958,919 $7,280,812 4.93%
Debt Levy $3,037,903 $3,231,373 10.71%
Use of Fund Balance to Lower $0 ($150,000) NA
Debt Levy
Net Debt Levy $3,037,903 $3,213,373 5.78%
2018 Net Tax Levy $9,996,822 $10,494,185 4.98%
McKnight stated that the city council set the 2018 preliminary tax levy at$10,494,185 on
September 5, 2017. This amount included the use of$150,000 in fund balance dollars to bring
down the 2018 levy.
The proposed tax levy increase is a result of:
December 4, 2017 Minutes -4-
HR Cost Increases $227,101
Debt Levy Increases $325,470
Miscellaneous Increases $94,883
Use of Fund Balance ($150,000)
TOTAL $497,366
McKnight reviewed the budget increases by department, specifically detailing the reasons for
changes in the Administration, Community Development, HR/IT and Parks and Recreation
budgets.
The debt levy increase for 2018 is a result of the decision made in issuing the 2013 CIP bond on
the Akin Park Estates and Henderson Addition reconstruction projects. Repayment of the
bonds was set up in a tiered structure that peaks in 2018.
The proposed tax levy for 2018 impacts each property differently depending on a number of
factors. The average residential property in Farmington will see a market value increase of
6.69%for 2018 with an average value of$236,107. The proposed tax levy would mean an
average increase of$48.62 on a residential property.
McKnight also reviewed non-general fund budgets briefly and shared the highlights of these
budgets that were reviewed in detail with the city council at the October 30, 2017 city council
work session. Budget highlights included:
• EDA-Similar to previous budgets but not general fund transfer in 2018.
• Park Improvement-Revenue of$85,000 in 2018 with $10,000 from Local Government
Aid dollars and $75,000 from liquor store profits.
• Liquor Stores-Similar projections from previous year.
• Storm Water-A planned fee increase of 3% is included for 2018 as a part of the three
year rates cycle and the purchase of a street sweeper is included in the budget.
• Water-The planned purchase of a plow/dump truck is included in the budget.
• Sanitary Sewer-Estimated fees from the Met Council were less than anticipated for next
year.
• Solid Waste-The planned purchase of a new waste hauler is included in the budget.
The financial health of the city continues to improve. The city has reached the city council fund
balance goal of 40%at the end of 2016, the city received a bond rating upgrade from AA-to AA
in 2015 and the development of multiple capital improvement plans are leading to a solid 2030
financial plan.
Councilmember Bartholomay asked about the continued reduction in fines and forfeitures.
McKnight stated staff uses a five year look back on the actual numbers collected when
determining budget numbers. Police Chief Lindquist stated that the city is seeing fewer arrests
for crimes that previously included significant fines.
December 4, 2017 Minutes -5 -
Mayor Larson opened the floor to public input. No one in attendance wished to speak.
Motion by Bernhjelm, second by Donnelly, to adopt resolution R55-2017 adopting the tax levy
for collection in 2018. APIF, motion carried.
Motion by Bernhjelm, second by Donnelly,to adopt the 2018 budget. APIF, motion carried.
13. City Council Roundtable
Donnelly-Shared that budget decisions are always difficult but we try to do what is best for the
city.
Bernhjelm-Welcomed @BAT to the community.
Craig-Shared that she is very proud of how this community helps each other and shared
information about a volunteer opportunity at Operation Christmas Child in Lakeville.
Distad-Thanked the Farmington Youth Hockey Association for their work in bringing the
Minnesota Wild Youth Spotlight Game to Farmington last week.
Larson-Thanked all of the board and commission members for attending the thank you
reception last week, shared information on the 2040 Comp Plan meetings this week, asked
residents to check the holiday garbage schedules, shared information on Toys for Town and
encouraged residents to shop local.
14. Adjourn
Motion by Bartholomay, second by Bernhjelm, to adjourn the meeting at 7:53 p.m. APIF,
motion carried.
Respectfully Submitted
David McKnight, City Administrator
December 4, 2017 Minutes -6-
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 - Fax 651.280.6899
•,,,, `� www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: David McKnight, City Administrator
SUBJECT: Approve Minutes of the December 11, 2017 City Council Work Session-
Administration
DATE: December 18, 2017
INTRODUCTION
Attached for your review are the minutes of the December 11, 2017 city council work session.
DISCUSSION
NA
BUDGET IMPACT
NA
ACTION REQUESTED
Approve the minutes of the December 11, 2017 city council work session.
ATTACHMENTS:
Type Description
D Backup Material December 11, 2017 City Council Work Session
Minutes
CITY OF FARMINGTON
CITY COUNCIL MINUTES
WORK SESSION
DECEMBER 11, 2017
Mayor Larson called the work session to order at 6:00 p.m.
Roll Call
Present-Larson, Bartholomay, Bernhjelm, Craig and Donnelly
Absent-None
Staff Present-Administrator McKnight, Community Development Director Kienberger, Public
Works Director Gehler, Planning Manager Wippler, Assistant Fire Chief Albee, Municipal
Services Director Reiten and Municipal Services Coordinator Larson.
Agenda
Motion by Bartholomay, second by Bernhjelm,to adopt the agenda as presented. APIF, motion
carried.
Farmington Fire Relief Association 2018 Pension Contribution
Assistant Fire Chief and Relief Association President Albee presented a request to increase the
annual pension contribution the firefighters are awarded for their years of service. The Relief
Association is requesting that the annual benefit be increased from $5,500 per year to$6,500
per year effective January 1, 2018.
The city has been contributing$150,000 per year to the association for the past four years. The
relief account is currently funded at 142%and the pension increase request would reduce the
fund to 126%. The goal of the association is to be at or above 115%.
Albee spent time reviewing the history of the relief association, the financial history of the
organization and how the fund balance of the relief association has changed over time.
Councilmember Donnelly asked if there would be any immediate impact of firefighters leaving.
Albee stated he did not believe there would be.
Councilmember Bernhjelm asked if the increase would help with recruiting. Albee stated it may
help with recruitment but it would help even more with retention.
All of the councilmembers supported this increase and the item will be placed on the December
18, 2017 city council agenda for consideration.
December 11, 2017 Work Session Minutes - 1-
Solid Waste Policy Changes
Public Works Director Gehler, Municipal Services Coordinator Larson and Municipal Services
Director Reiten presented a variety of information on solid waste issues.
Farmington currently takes its waste to Empire and that waste is hauled to Newport. Due to a
number of issues the cost per ton to dispose of waste will increase from $70 per ton to $94 per
ton in 2018. This will cost Farmington about$200,000 in 2018.
Some of the other impacts that are and will impact Farmington in the solid waste area in the
future include:
• Collection of non-traditional recyclables
• Collection of organics
• Weekly residential recycling
• Organized collection programs
Discussion took place on our annual clean-up day program and the cost of this program, how it
could be adjusted to help address the increased tipping fee costs in 2018 and what this
program may look like in the future.
After much discussion the consensus of the city council was to continue the clean-up day
program as is for 2018 with the exception of not accepting mattress and have staff come up
with a plan for a new approach to the 2019 clean-up day program that will likely return to a
resident drop off type program.
The city council also discussed solid waste fees for the future and the consensus was that fees
would not be increased in 2018 but to start looking at gradual increases starting in 2019.
2040 Comp Plan Update
Public Works Director Gehler, Community Development Director Kienberger and Planning
Manager Wippler provided an update on the 2040 Comp Plan. The draft 2040 comp plan map
was reviewed with noted changes from the 2030 map in the following areas:
• 195th Street and Flagstaff Avenue area
• Flagstaff Avenue in the area of the high school
• Pilot Knob and County Road 50 area
• Akin Road restricted development area
• Downtown redevelopment plan area
The city council had discussion on many different points on the map. A number of issues from
the previous city council discussion on items to consider in the 2040 Comp Plan were discussed
December 11, 2017 Work Session Minutes -2-
and how they will fit into our future development through other methods and at different times
in the future.
City staff reviewed the schedule for the plan. The city needs to have the preliminary draft of
the plan approved by the end of March 2018 to allow for the six month review period for
neighboring jurisdictions. The city will then approve the final version of the 2040 Comp Plan in
October/November 2018 so it can be sent to the Met Council for their approval.
The city council consensus was in support of the draft 2040 map as it stands today.
Update on Capital Water Projects
Public Works Director Gehler shared information on significant upcoming water projects.
The city has the following major projects scheduled in the next few years:
• Water Tower Refurbishing ($1.2-$1.6 million)
• New Water Tower Construction ($5.5 million)
• Well #9 Construction ($1.2 million)
Gehler reviewed the construction schedule of all three projects and how the schedules are all
interrelated. The current unrestricted fund balance is $6.4 million and the restricted fund
balance is$2.2 million.
City staff will continue to move forward with these projects and develop a financing plan for the
projects with the new finance director starting in January 2018.
City Administrator Update
Administrator McKnight updated the city council on a number of topics:
• The city council established their 2018 goal setting retreat for January 12, 2018.
• Updated the city council on the Fairhill development.
City Council Roundtable
The city council discussed organizational culture issues with the city administrator and asked
that a plan be developed to ensure the culture of the organization continues to improve and
that this issue be constantly reviewed.
Adjourn
Motion by Bartholomay, second by Bernhjelm, to adjourn the meeting at 8:45 p.m.
December 11, 2017 Work Session Minutes -3 -
Respectfully Submitted
David McKnight, City Administrator
December 11, 2017 Work Session Minutes -4-
� City of Farmington
lA. s 430 Third Street
�� Farmington, Minnesota
651.280.6800 - Fax 651.280.6899
.,,,ten+`
www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: David McKnight, City Administrator
SUBJECT: Approve Farmington Fire Relief Association 2018 Pension Contribution-
Administration
DATE: December 18, 2017
INTRODUCTION
The Farmington Fire Relief Association(FFRA)has requested an increase to the annual pension
contribution their firefighters are eligible to receive for their years of service. The association has proposed
an increase for 2018 from the current about of$5,500 to $6,500 effective January 1, 2018.
DISCUSSION
Farmington Fire Relief Association President Jeff Albee presented information to the city council at the
December 12, 2017 city council work session. Mr. Albee shared that the pension offered through the fire
relief is critically important to maintaining the stability of having senior firefighters and to contribute to the
growth of a new generation of firefighters who can provide 20 years of service or more to the organization.
The pension represents a career of service and is a symbol of thanks for the hard work and selfless
dedication that members give to the community.
The FFRA Special Fund Account is managed by the FFRA Board and is currently at a fully funded status
of 142%. If the city council were to approve the increase request, the fund balance would be reduced to
126%. The goal of the FFRA Board is to stay above a funding level of 115%.
BUDGET IMPACT
The financial impact of the proposed increase to the FFRA Special Fund Account is detailed above. There
is no impact on the annual$150,000 contribution the city contributes to the FFRA. The$150,000 is
included in the 2018 city budget.
ACTION REQUESTED
Approve the increase in the Farmington Firefighter Relief Association annual contribution to $6,500 per year
effective January 1, 2018.
ATTACHMENTS:
Type Description
❑ Backup Material FFRA Letter
September 22,2017
Mr.David McKnight-City Administrator
430 3rd Street
Farmington,MN 55024
Dear Mr. McKnight,
As President of the Farmington Firefighters Relief Association I would like to propose a series of modest
increases to the annual pension contribution our firefighters are awarded for their years of service beginning
January 1,2018. The current benefit is$5,500 per year.
January 1,2018 from$5,500 to $6,500
January 1,2019 from$6,500 to$7,000
January 1,2020 from$7,000 to$7,500
Please allow me to offer some factors to consider regarding this request and my recommendation:
1. The Benefit of the Pension:
In the State of Minnesota nearly 90%of all fire departments are comprised of volunteer or paid on call
firefighters. This proud tradition relies upon dedicated members of the community to provide emergency
services in time of community need. Here in Farmington we are immensely proud of our 143 years of
consistent service to the community using generations of volunteer and paid on call personnel. This kind
of community involvement saves a community like Farmington millions of dollars per year in personnel
and benefit costs.In comparison to a career firefighter, our paid on call firefighters earn a substantially
smaller hourly pay rate and retirement benefit while providing the same services of a career firefighter
with the same levels of training and certification requirements.
The pension offered through fire relief is critically important to maintain the stability of having senior
firefighters and to contribute to the growth of a new generation of firefighters who can provide 20 years
or more of service to the City of Farmington.The pension represents a career of service and is a symbol
of thanks for the hard work and selfless dedication that members give to the community. •
A Farmington firefighter begins his or her career by donating hundreds of hours to attend the training
academy for no pay whatsoever. The training required for a firefighter is the same whether they are a
paid career firefighter or a paid on call firefighter. In addition,your firefighters donate hundreds if not
thousands of hours to the community as they represent our fire department at block parties,school tours,
parades, and countless public education events throughout every year.
As you know,it costs a lot of money to recruit,train and most importantly retain a paid on call
firefighter.Volunteer and paid on call fire departments all over the United States are struggling to keep
members with all of the increased training and call requirements.A strong annual pension contribution
will assist us in attracting and retaining a competent firefighting staff for years to come.
Life is busier than ever before and we find it harder and harder to attract members of the community
who can give the time and energy to becoming a paid on call firefighter. In order to be competitive we
must increase the annual pension contribution. Doing so will help us to retain firefighters who may look
at an early out rather than invest in a 20 year career at Farmington.
It is my belief that we would retain a larger group of 20 year members if the payout were greater as
these members contemplate retirement.
2. Reasonable Pension Increase Request:
The Farmington Firefighters Relief Association believes the request to increase the annual pension
benefit is reasonable and necessary to stay competitive with similarly situated Metro area lump sum
relief association benefits. This is a method to retain and motivate firefighters who give considerable
commitment to the city. The increase works out to:
2018 -$1,000
2019-$500
2020-$500
The neighboring cities have increased their pension rates and will be continuing to do so in the near
future. I have communicated with all of the neighboring communities and their goal is to have a pension
rate of$10,000 per year by 2019. Northfield is currently at$10,000 per year. At our current rate we are
far below the neighboring communities. This will put us a major disadvantage for recruiting and
keeping our current firefighters.
3. The Value of Consistent Community Support of the Pension Benefit:
The Farmington Fire Relief Association believes there is a value in consistent community support. The
10-year average for past municipal contributions is$126,366. For the past four years the city has
contributed $150,000. This commitment by the city has not gone unnoticed by the firefighters. Knowing
that the city is doing what it can to support the firefighters has contributed to increased morale and
dedication by the firefighters to make this a great fire department and city to work for.
4. Long Term Fund Sustainability:
The Special Fund investment account managed by the Farmington Fire Relief Association is currently
beyond a fully funded status at 142%. It has continued to grow steadily since 2009 after the stock
market crash. With the help of a financial advisor our retirement fund has met or outperformed the state
board of investments every year since 2009.
5. City Financial Impact:
The Relief Association pension portfolio is currently 142%and over funded. With the pension increase
to $6,500 it will put the relief association at 126% ,and still over funded. Our goal is to stay above
115%and remain over funded at all times. This built in cushion allows for a significant down turn in
the stock market and will greatly reduce the possibility of the city being required to contribute more to
the Farmington Firefighters Relief Association Pension.
6. What caused thepension fund to grow so rapidly?
We have enjoyed a strong return on our investments over the past couple of years. In addition,we had
ten individuals who retired. Several of those members had ten years on the department which only
entitles them to 60%of their retirement. Several other members did not complete the required ten years
of service to become"vested"and subsequently they did not receive any portion of their retirement. This
"extra money"has stayed with the pension fund and helped it grow very rapidly.
7. Future Projections:
The future goals of the pension rely upon two income sources to stay the same. The first is an unknown;
the stock market. If the stock market continues to grow the funding in the account will grow. The
second is the city contribution of$150,000. We need to maintain the current funding to this account to
see additional growth in the fund.
We currently do not have anyone on the department that has over 20 years of service. The closest is 17
years. We only have 8 members on the department that have 10 or more years of service. With nobody
retiring in the near future this will help build the account.
If our request is approved, our members are hoping to see a pension rate of$7,500 by 2020. The
surrounding fire relief associations are aiming for$10,000 by 2019. This still puts us $2,500 down from
what other funds plan to offer,but it shows an effort by the city to support the firefighters without
adding additional cost to the city.
We believe that conservative,measured and managed pension benefit increases are both reasonable and
necessary to maintain an appropriate firefighting force in the City of Farmington.
Thank you for the opportunity to provide this information and open a dialogue on this important matter.
Sincerely,
Jeffrey A. Allbee-President
Farmington Firefighters Relief Association
oFARMj City of Farmington
tU430 Third Street
Farmington, Minnesota
651.280.6800 - Fax 651.280.6899
•„fir+`'° www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: Cynthia Muller, Administrative Assistant
SUBJECT: Approve Temporary On-Sale Liquor License for St. Michaels Church-Community
Development
DATE: December 18, 2017
INTRODUCTION
St. Michael's Church is requesting a temporary on-sale liquor license for an event.
DISCUSSION
St. Michael's Church is requesting a temporary on-sale liquor license for an event to be held on January 26,
2018, at 22120 Denmark Avenue. Per state statute, a temporary on-sale liquor license must first be approved
by the city and then forwarded to the state for approval.
BUDGET IMPACT
The State of Minnesota waives all fees for these licenses for non-profit organizations. Therefore, the city
has not established a fee for this license.
ACTION REQUESTED
Approve the attached application for a temporary on-sale liquor license for St. Michael's Church for an
event on January 26, 2018.
ATTACHMENTS:
Type Description
D Exhibit Temporary Liquor License Application
Minnesota Department of Public Safety
A - __ "ro,s‘• te
Application Alcohol and Gambling Enforcement Divisiori November 29, 2017
Am , .• 1.-W 445 Minnesota Street,Suite 222,St.r'aUl,MN 55101 Da
m,,,,,...,,,..f3L,,R1117.15,11,1 PLILIOL HAr,re 651-201-7500 Fax 651-297-5259iry 651-282-6555
Alcohol&Enathlino Enforeemont APPLICATION AND PERMIT FOR A 1 DAY
- --- -- - ---- - -- — TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
Name of or!ahlzatIon Date organiz9c1 TeX exempt,numl)er
Church of St. Michael _ _ 1895 1 7760640
Address State Zip Code
, _ .
22120 Denmark Avenue __ _
I Farmington Minnesota 55024
Name of person rilakitlaap licationRusk-less phone _____ ., Home phone
____ _,
Patricia Johansen, Business Administrator .. 19_52.829-7760
.. _ _ ____ _
Date(s)of event Type of organization
January 26, 2018 _ 0 club In charitable 0 Religious 0 Other non-profit
__.,
Organization officer's name Citystate zip Code
----- — , r _ . -
Fr, I
F3enjamin Little, Pastor —1 Farmington _ , Minnesota 55024_,
or.anization officer's Pane Clty State .Zip Code____
John Frank, Trustee [Farmington Mlrinesota 55024
Organizatibri officer's name City State Zlp Code
_ _
Elleen_Devney, Trustee rFarrnington _ 'Minnesota 55024
OrganIzMion officer's name City _ State Zip Co do
Mihnosota
Location where permit will be used, Ilan outdoor area,describe
22120 Denmark Avenue, Farmington, MN 55024
If the applicant will contract for Intoxicating liquor service give the name and address of the liquor license providing the Service,
N/A
if the applicant will carry liquor liability Insurance please provide the carrier's name and amount of coverage,
Catholic Mutual $500,000
APPROVAL
AF'PlIcATIoN MUST BE ApPtioVED BY cl ili OR coursrry tircori SUBiviirrING TO ALGONGL AND GAMBLING ENFOIKEMENT
-- --- - - - —-
City or County approving file license -- Date Approved
Fee Amount Permit Date
Date Fee Paid City or county E-mail Address
— City or County Phone Number - —
Signature City Clerk or county Official Approved Director Alcohol and Gambling Enforcement
CLERKS NOTICE;Submit this form to Alcohol and Gambling Enforcement Division 30days prior to event,
ONE SUBMISSION PER EMAIL,APPLICATION ONLY
PLEASE PROVIDE A VALID E-MAIL ADDRESS EON Th r CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT
RACK VIA EMAIL E.MAIL ME APPLICATION SIGNED BY CITY/COUNTY TO AGENEIVIPORARYAPPLICATLOWSTATEIVIN.H
pEFARM/ City of Farmington
(Z'ss 430 Third Street
Farmington, Minnesota
a 651280.6800 -Fax 651.280.6899
s'-.,,no" www.c i.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: Randy Distad, Parks and Recreation Director
SUBJECT: Approve Rambling River Center Roof Replacement Project Change Order#1 -
Parks
DATE: December 18, 2017
INTRODUCTION
On September 18, 2017 the city council approved entering into a contract with Roofing, Inc. (contractor)to
replace the roof membrane on the Rambling River Center building.
DISCUSSION
Work has progressed and is nearing completion for the replacement of the roof. During inspection of the
project work, the contractor, Building Official Ken Lewis and I determined the roof drainage would be
improved if two additional scuppers and downspouts were installed on the north roof area of the building on
the east and west parapets. A scupper is an opening in the parapet wall that is above the roof membrane and
provides an outlet for water to drain off of the roof through the opening and into a downspout. Attached is
a sample rendering showing what a scupper and downspout flat roof drainage system looks like. The new
scuppers will match as closely as possible the existing scuppers and downspouts.
The contractor provided an estimate to complete this work at a cost of$400.00 each for a total cost of
$800.00. Approval was given to install the two additional scuppers and downspouts to improve drainage on
the roof, in order to tie in the new scuppers and downspouts with the new roof membrane and not create a
delay in the project work being completed.
BUDGET IMPACT
Funding in the amount of$70,000.00 was provided for the roof replacement project. The project quote
amount was $66,375.00. This left a contingency amount of$3,625.00 to cover any unforeseen costs
associated with the project. The $800.00 cost of the work associated with Change Order#1, results in the
total project costs being increased to $67,175.00 with the remaining contingency funding being reduced to
$2,825.00.
ACTION REQUESTED
Staff is requesting by motion the city council approve payment to the contractor for Change Order#1 in the
amount of$800.00 for the installation of two additional scuppers and downspouts as part of the Rambling
River Center Roof Replacement Project.
ATTACHMENTS:
Type Description
❑
Exhibit Sample Rendering Scupper and Downspout
Flat Roof Drainage System
Sample rendering of a scupper and downspout
drainage system on a flat roof
5<vpoa
t.
Nip Cop /: ,
Parapet Wal
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ApcFARM/ , City of Farmington
frU s 430 Third Street
Farmington, Minnesota
04/�s 651.280.6800 - Fax 651.280.6899
.,,.110w' www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: Randy Distad, Parks and Recreation Director
SUBJECT: Adopt Resolution Accepting Donations to the Rambling River Center-Parks
DATE: December 18, 2017
INTRODUCTION
Several donations were recently made to the Rambling River Center(RRC).
DISCUSSION
A donation in the amount in the amount of$100.00 was made by Justin Elvestad to the RRC's Model
Railroad Club. This donation will help cover expenses associated with the Model Railroad Club.
A donation in the amount of$600.00 was made by the Leona Tussing family to the RRC in memory of
Leona Tussing. This donation will be placed in the RRC's Capital Improvement Fund to fund future
building improvements and/or purchase new equipment.
A donation in the amount of$138.80 was made by Happy Harry's Furniture to the RRC. The donation was
made through a program created in 2011, in which a customer of Happy Harry's Furniture is able to select a
charity of their choice to receive a donation when merchandise is purchased from the store and then 10%
from the sale to the customer is donated to the charity. The RRC is one of the charities that can be
selected.
With this most recent donation, Happy Harry's Furniture has donated a total of$9,623.72 to the RRC since
the program's inception. This donation has been deposited into the RRC Capital Improvement Fund to
fund future building improvements and/or purchase new equipment.
Accepting these donations fits with the city council's partnership priority because it provides an opportunity
to continue a beneficial relationship with an existing partner along with forging opportunities with new
partners.
Staff will communicate the city's appreciation on behalf of the city council to Justin Elvestad, the Leona
Tussing family, and Happy Harry's Furniture for their generous donations to the RRC.
BUDGET IMPACT
NA
ACTION REQUESTED
Adopt the attached resolution accepting the donations to the RRC of$100.00 from Justin Elvestad, $600.00
from the Leona Tussing family, and $138.80 from Happy Harry's Furniture.
ATTACHMENTS:
Type Description
o Resolution Donation Resolution
RESOLUTION NO. R57-17
ACCEPT DONATIONS TO THE RAMBLING RIVER CENTER FROM HAPPY HARRY'S
FURNITURE, LEONA TUSSING FAMILY, AND JUSTIN ELVESTAD
Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington,
Minnesota, was held in the Council Chambers of said city on the 18th day of December, 2017 at 7:00
p.m.
Members Present: Larson, Bernhj elm, Craig
Members Absent: Bartholomay, Donnelly
Member Craig introduced and Member Bernhjelm seconded the following:
WHEREAS, a donation of$138.80.00 was made by Happy Harry's Furniture to the Rambling River
Center; and,
WHEREAS, a donation of$600.00 was made by the Leona Tussing family to the Rambling River
Center; and,
WHEREAS, a donation of$100.00 was made by Justin Elvestad to the Rambling River Center; and,
WHEREAS, it is required by State Statute that these donations be formally accepted; and,
WHEREAS, it is in the best interest of the city to accept these donations.
NOW, THEREFORE, BE IT RESOLVED the city of Farmington hereby accepts with gratitude the
generous donations to the Rambling River Center of$138.80 from Happy Harry's Furniture, $600.00
from the Leona Tussing family, and $100.00 from Justin Elvestad.
This resolution adopted by recorded vote of the Farmington City Council in open session on the 18th
day of December, 2017.
Mayor
Attested to the /;'-il' day of December, 2017.
(7,_4_, ____,../ .... /
City Administrator
SEAL
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43Third Street
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Farmington, Minnesota
651.280.6800 - Fax 651.280.6899
.A„pd•`� www.ci.farmington.mn.us
TO: Mayor, Councihnembers and City Administrator
FROM: Lena Larson, Municipal Services Coordinator
SUBJECT: Adopt Resolution Approving the Waste Delivery Agreement with Ramsey/Washington
Recycling and Energy Board-Municipal Services
DATE: December 18, 2017
INTRODUCTION
The city has been presented with an Out-of-County Waste Delivery Agreement by Ramsey/Washington
Recycling and Energy Board for 2018.
DISCUSSION
According to Minnesota Statute 115A.471 and 473.848, waste from public entity operations must follow the
Solid Waste Management Hierarchy, which identifies waste reduction, reuse, recycling, organics
management, and resource recovery as preferred over land disposal. To meet this requirement, the city of
Farmington has hauled the majority of the waste collected in Farmington to a transfer facility in Empire
Township where it was transferred to a waste-to-energy facility in Newport that was operated by the
Ramsey/Washington Recycling and Energy Board.
The city was recently notified that effective January 1, 2018, the Ramsey/Washington Recycling and Energy
Board is increasing the tipping fee for out-of-county public entity waste to $94/ton.
BUDGET IMPACT
The $94 per ton tipping fee is a$24 per ton increase over 2017 and is estimated to increase the city's annual
costs $200,000. Staff has reviewed the Solid Waste fund and believes the city can absorb this fee increase
for one year. However, staff recommends that solid waste rates be reviewed in conjunction with other
enterprise funds (water, sewer, and storm water)at the conclusion of the comprehensive planning process in
2018 or with any rate or major program changes be considered in 2019.
ACTION REQUESTED
Adopt the attached resolution approving the Waste Delivery Agreement with Ramsey/Washington Recycling
and Energy Board.
ATTACHMENTS:
Type Description
D Resolution Resolution
D Contract Agreement
RESOLUTION NO. R58-17
APPROVING WASTE DELIVERY AGREEMENT WITH THE RAMSEY/WASHINGTON
RECYCLING AND ENERGY BOARD
Pursuant to due call and notice thereof, a regular meeting of the City Council of Farmington,
Minnesota, was held in the Council Chambers of said city on the 18th day of December, 2017 at 7:00
p.m.
Members Present: Larson, Bernhjelm, Craig
Members Absent: Bartholomay, Donnelly
Member Craig introduced and Member Bernhj elm seconded the following resolution:
WHEREAS, Minnesota Statutes 115a.471 and 473.848 require waste from public entity operations
follow the Solid Waste Management Hierarchy established in the Statute, which identifies waste
reduction, reuse, recycling, organics management, and resource recovery as preferred over land
disposal; and
WHEREAS, the city has received a Waste Delivery Agreement from Ramsey/Washington Recycling
and Energy Board; and
WHEREAS, Ramsey/Washington Recycling and Energy Board meets the standards of a resource
recovery facility as required by the state of Minnesota;
NOW, THEREFORE, BE IT RESOLVED, that the city of Farmington hereby approves the Waste
Delivery Agreement from Ramsey/Washington Recycling and Energy Board.
This resolution adopted by recorded vote of the Farmington City Council in open session on the 18th
day of December, 2017.
Mayor
Attested to the i1/4 day of December, 2017.
`j/(-17
y Administrat '
SEAL
-Ramsey/Washington-
RECYCLING &
ENERGY BOARD
Agreement Between
the Ramsey/Washington Recycling & Energy Board
and the City of Farmington
for Delivery of Public Entity Out-of-County Waste
THIS AGREEMENT is made and entered into by and between the Ramsey/Washington Recycling& Energy Board
hereinafter referred to as the ("R&E Board"), a joint powers board comprised of Ramsey and Washington
Counties ("Counties")and the City of Farmington with its principal place of business at 430 Third Street,
Farmington, MN 55024, hereinafter referred to as the ("Hauler").
RECITALS:
WHEREAS,the State of Minnesota by the enactment of the Minnesota Waste Management Act, Minn. Stat.
Chapter 115A and Minn.Stat. Chapter 473, has declared that it is the State's policy to improve municipal solid
waste management through the separation and recovery of energy and materials from municipal solid waste
and through the reduction of disposal of such waste;
WHEREAS, Minn. Stat. Chapter 115A has declared that it is the State's policy that public entities must manage
waste in accordance with their county's solid waste master plans,which reflect the preference for managing
waste through the separation and recovery of energy and materials from municipal solid waste;
WHEREAS,the R&E Board desires to promote the State's municipal solid waste management policy, in part,
through recovery of resources from municipal solid waste,generated by a public entity, or arranged for waste
hauling service on behalf of its residents, in Anoka,Carver, Dakota, Hennepin,and/or Scott County,at the
Ramsey/Washington Recycling& Energy Center(the "R&E Center"), located at 100 Red Rock Road, Newport,
Minnesota;
WHEREAS, Ramsey and Washington Counties are implementing waste designation as provided for in Minnesota
law, including the negotiation of waste delivery agreements with waste haulers;
WHEREAS, Hauler is licensed to operate in Anoka, Carver, Dakota, Hennepin, and/or Scott County as a solid
waste hauler;
WHEREAS,the public entities in Anoka,Carver, Dakota, Hennepin,and/or Scott Counties have a need to manage
their mixed municipal waste in accordance with their county's solid waste master plan;
WHEREAS, Hauler has agreed to deliver mixed municipal solid waste generated by a public entity,or arranged
for waste hauling service on behalf of its residents, in Anoka, Carver, Dakota, Hennepin, and/or Scott County
that is collected by the Hauler directly to the R&E Center
NOW THEREFORE, in consideration of the mutual promises and conditions contained herein,the parties hereby
agree as follow:
Page 1 of 9
1. Recitals
Each of the parties hereto agrees that the Recitals set forth above are true and correct and are
incorporated into this Agreement.
2. Definitions
a. "Acceptable Waste" means waste that is acceptable at the R&E Center in Newport, Minnesota. It
includes mixed municipal solid waste generated by a public entity in Anoka, Carver, Dakota,
Hennepin, and/or Scott County and which is not otherwise Unacceptable Waste.
b. "Back-up Facility" means the landfill(s)or other facility(-ies)that the R&E Board has under contract
for disposal of waste from the R&E Center and which may be used by the Hauler in the event that
Acceptable Waste is being diverted from the R&E Center.
c. "Hauler Handbook" means a written document prepared by the R&E Board,and made available to
Haulers,that describes the policies and procedures a Hauler must follow when delivering Acceptable
Waste to the R&E Center. The Hauler Handbook can be found at www.morevaluelesstrash.com.
d. "Hazardous Waste" has the meaning given to it in Minnesota Statutes,Section 115B.03, Subdivision
9, as it may be amended from time to time.
e. "Mixed Municipal Solid Waste"or"MSW" means garbage, refuse, and other Solid Waste from
residential,commercial, industrial, and community activities that the generator of the waste
aggregates for collection. It does not include auto hulks, street sweepings, ash, construction debris,
mining waste, sludges,tree and agricultural wastes,tires, lead acid batteries, motor and vehicle
fluids and filters, and other materials collected, processed, and disposed of as separate waste
streams.
f. "Solid Waste Ordinances" means the Ordinances adopted by the Ramsey and Washington County
Boards that regulate solid waste management, respectively, and that contain designation
requirements for the delivery of Acceptable Waste to the R&E Center.
g. "R&E Center" means the Ramsey/Washington Recycling& Energy Center, a waste processing facility
owned and operated by the Ramsey/Washington Recycling& Energy Board, located at 100 Red Rock
Road, Newport Minnesota.
h. "Recyclable Materials" means materials that are separated from MSW for the purpose of recycling
or composting, including paper,glass, plastics, metals, automobile oil, batteries,source-separated
compostable materials, and sole source food waste streams that are managed through
biodegradative processes. Refuse-derived fuel or other material that is destroyed by incineration is
not a recyclable material.
i. "Solid Waste" means garbage, refuse, sludge from a water supply treatment plant or air
contaminant treatment facility, and other discarded waste materials and sludges, in solid, semisolid,
liquid, or contained gaseous form, resulting from industrial, commercial, mining,and agricultural
operations, and from community activities, but does not include hazardous waste;animal waste
used as fertilizer;earthen fill, boulders, rock;concrete diamond grinding and saw slurry associated
with the construction, improvement, or repair of a road when deposited on the road project site in a
manner that is in compliance with best management practices and rules of the agency;sewage
sludge;solid or dissolved material in domestic sewage or other common pollutants in water
resources, such as silt, dissolved or suspended solids in industrial wastewater effluents or discharges
Page 2 of 9
which are point sources subject to permits under section 402 of the Federal Water Pollution Control
Act, as amended, dissolved materials in irrigation return flows;or source, special nuclear, or by-
product material as defined by the Atomic Energy Act of 1954,as amended.
j. "Unacceptable Waste" means waste that is not acceptable at the R&E Center in Newport, MN, and
includes mixed municipal solid waste from other than Ramsey and Washington Counties that is not
public entity waste. The R&E Center shall make available to the Hauler a current list of
Unacceptable Waste,which also includes wastes which would likely pose a threat to health or
safety, or which may cause damage to or materially adversely affect the operation of the R&E
Center.
3. Representations of Hauler
a. The Hauler is a duly organized company,validly existing and properly qualified to do business under
the laws of the State of Minnesota,and is licensed to haul waste in Anoka,Carver, Dakota,
Hennepin,and/or Scott Counties. The Hauler is doing business in Minnesota under the name the
City of Farmington.
b. This Agreement has been duly executed and delivered by the Hauler and constitutes a binding legal
obligation of the Hauler that is fully enforceable in accordance with its terms and conditions.
c. The execution, delivery and performance by the Hauler of this Agreement does not and will not
conflict with any other agreement or contract to which the Hauler is a party.
4. Scope of Services
a. Delivery of Acceptable Waste. The Hauler shall deliver mixed municipal solid waste generated by a
public entity, or arranged for waste hauling service on behalf of its residents, in Anoka, Carver,
Dakota, Hennepin, and/or Scott County that it collects directly to the R&E Center. When delivering
Acceptable Waste to the R&E Center,the Hauler agrees to comply with R&E Center policies and
practices with respect to safe vehicle operation as detailed in the R&E Center Hauler Handbook.
b. Waste Origin. The parties agree that the purpose of this Agreement is to assure the delivery to the
Facility mixed municipal solid waste generated by a public entity in Anoka, Carver, Dakota,
Hennepin, and/or Scott County and collected by the Hauler. The parties agree that the delivery of
public entity waste from other counties is allowed under this Agreement,so long as a)the Hauler
agrees that, before any such delivery of waste can occur, it will provide the R&E Board with a
written list of the day and name of public entity from where waste will be delivered from other
counties, as well as an estimated volume. The list must be approved by the R&E Board in writing
prior to delivery of the waste.
c. Back-up Facility. If the R&E Center cannot receive Acceptable Waste,the R&E Board will provide
access to a Back-up Facility. Fees to use a Back-up Facility shall be the same as charged by the R&E
Board for public entity out-of-county waste,and the R&E Board will invoice the Hauler for those fees.
d. Acquisition or Merger. In addition to the Acceptable Waste the Hauler has agreed to deliver as
described in part 4.a., above,the Hauler further agrees to deliver to the R&E Center all Acceptable
Waste currently required by contract or Solid Waste Ordinances to be delivered to the R&E Center
by any and all entities which the Hauler acquires or with which the Hauler merges or otherwise
becomes affiliated during the term of this Agreement.
e. Unacceptable Waste.The Hauler agrees to use its best efforts to avoid delivering any Unacceptable
Waste to the R&E Center and shall not knowingly mix any Unacceptable Waste with Acceptable Waste.
Page 3 of 9
f. Rejection of Deliveries. The Hauler may be denied entrance to the R&E Center if the R&E Board has
a reasonable basis to believe that a vehicle contains Hazardous Waste or a significant amount of
Unacceptable Waste.
g. Regulatory Compliance. The Hauler shall at all times operate its business in compliance with all
applicable federal,state,and local laws, rules, regulations,ordinances and licenses.This includes but
is not limited to collecting,transporting,delivering and disposing of waste.
5. Responsibility for Unacceptable Waste
a. If requested by the R&E Center,the Hauler agrees to reload and dispose of waste deposited on the
tipping floor if the waste contains Unacceptable Waste, including Acceptable Waste contaminated
by Unacceptable Waste.
b. If the R&E Center has reason to believe that Unacceptable Waste was delivered by the Hauler, and
the Hauler has left the tipping floor,the Hauler agrees to return and remove such Unacceptable
Waste and dispose of it in accordance with all applicable federal,state and local laws.
c. The R&E Center has the right to reject entire or partial loads of Unacceptable Waste. The Hauler
shall be provided with documentation specifying the rejection and reasons therefore. All costs of
reloading, removal and disposal of Unacceptable Waste shall be borne by the Hauler.
6. Payment
a. Payment of Fees:The Hauler agrees to pay all fees established under this Agreement.The R&E
Board shall invoice the Hauler on a monthly basis,and the Hauler shall pay the charges owed on that
invoice pursuant to the credit policy established by the R&E Board. The Hauler agrees to abide by
the R&E Board's credit policy at all times. The credit policy may be revised from time to time and
can be found at www.morevaluelesstrash.com.
b. Tipping Fee:The Hauler shall pay the per ton tipping fee of$94 for each ton for Acceptable Waste
delivered to the R&E Center.
c. Special Waste Fees.The Board, in its sole discretion, may apply charges for certain special wastes or
services as listed in the Hauler Handbook and delivered by the Hauler. The R&E Board will provide
at least 90-days advance written notice to the Hauler of any changes to the special waste fees.
d. Adjustment of Tipping Fee:The R&E Board, in its sole discretion,shall establish the tipping fee for
Acceptable Waste delivered to the R&E Center. In the event of an emergency,the R&E Board may
make additional adjustments the tipping fee. The R&E Board will provide at least 90-days advance
written notice to the Hauler of any changes in the tipping fee.
7. Term
The term of the Agreement shall be effective from January 1, 2018 through December 31, 2018.
8. Termination
a. The R&E Board may immediately terminate this Agreement if any proceeding or other action is filed
by or against the Hauler seeking reorganization, liquidation, dissolution, or insolvency of the Hauler
under any law relating to bankruptcy, insolvency or relief of debtors. The Hauler shall immediately
notify the R&E Board in writing upon the commencement of such proceedings or other action.
Page 4 of 9
b. If either party violates any material terms or conditions of this Agreement the other party may,
without prejudice to any right or remedy,give the offending party, and its surety, if any,seven (7)
calendar days written notice of its intent to terminate this Agreement,specifying the asserted
breach. If the offending party fails to cure the deficiency within the seven (7)day cure period,this
Agreement shall terminate upon expiration of the cure.
c. The R&E Board may terminate this Agreement without cause upon giving at least sixty(60)calendar
days written notice thereof to the Hauler. In such event,the R&E Board shall be entitled to receive
compensation for services provided in compliance with the provisions of this Agreement, up to and
including the effective date of termination.
d. The Hauler shall have sixty(60)calendar days to terminate this Agreement after the R&E Board
notifies the Hauler of any price change under this Agreement. In such event,the R&E Board shall be
entitled to receive compensation for services provided in compliance with the provisions of this
Agreement, up to and including the effective date of termination.
9. Indemnification
a. Indemnification of R&E Board. The Hauler agrees to defend, indemnify, and hold harmless the R&E
Board, its elected officials, officers, agents, and employees (including duly authorized volunteers)
from any liability, claims, causes of action,judgments,damages, losses, costs, or expenses, including
reasonable attorney's fees, resulting directly or indirectly from any act,or omission,of the Hauler,
its officers,agents,employees(including duly authorized volunteers),or contractors, or anyone
whose act,or omission, any of them may be liable for in the performance of the services required by
this Agreement, and against all loss by reason of the failure of said Hauler to perform fully, in any
respect, all obligations under this Agreement.
b. No Waiver of Immunities. Nothing in this Agreement shall constitute a waiver or diminution by the
R&E Board of any immunities or statutory limitation on liability as set forth in Minn. Stat. Chapter
466 or as otherwise provided by law.
10. Insurance Requirements
The Hauler agrees that in order to protect itself as well as the R&E Board, under the indemnity
provisions set forth above, it will at all times during the term of this agreement keep in force policies of
insurance providing the following checked-off liabilities, in an amount equal to the R&E Board's liability
limits set forth in Minnesota Statute Chapter 466 and the workers compensation requirements in Minn.
Stat. Chapter 176:
a. Commercial General Liability with contractual liability coverage in the amount of$1,500,000 per
occurrence, $2,000,000 general aggregate.The R&E Board, its officials,employees, and agents shall
be added to the policy as an additional insured on a primary basis with respect to the ongoing and
completed operations of the Hauler, using ISO endorsement form CG 20 26 and CG 20 37 or the
equivalent.
b. Workers' Compensation as required by Minnesota Law. Employer's Liability with limits of
$500,000/500,000/500,000.
c. Automobile Liability in the amount of$1,500,000 per occurrence combined single limit. The policy
shall cover owned, hired and non-owned vehicles.
Page 5 of 9
The Hauler agrees as a condition subsequent to increase the required insurance coverage as the liability
limits in section 466.04 increase. Nothing in this Agreement shall constitute a waiver by the R&E Board
of any statutory limits upon liability.
Prior to the effective date of this Agreement,the Hauler will furnish the R&E Board with a current and
valid proof of insurance certificate indicating insurance coverage in the amounts required by this
agreement. Evidence of Insurance shall be provided before this Agreement is effective.The R&E Board
shall be given thirty(30)days advance written notice of any changes in coverage.As a condition
subsequent to this agreement, Hauler shall insure that the certificate of insurance provided to the R&E
Board will at all times be current.The parties agree that failure by the Hauler to maintain a current
certificate of insurance with the R&E Board shall be a substantial breach of the Agreement, and Hauler
must immediately provide to the R&E Board a certificate of insurance showing current insurance
coverage in amounts required by the Agreement.Any policy obtained and maintained under this clause
shall provide that it shall not be cancelled, materially changed, or not renewed without thirty days'
notice thereof to the R&E Board.
11. Data Privacy
All data collected, created, received, maintained or disseminated for any purpose by the activities of the
Hauler, because of this agreement shall be governed by the Minnesota Government Data Practices Act,
Minnesota Statues Chapter 13 (Act), as amended and the Rules implementing the Act now in force or as
amended.The Hauler is subject to the requirements of the Act and Rules and must comply with those
requirements as if it is a governmental entity.The remedies contained in section 13.08 of the Act shall
apply to the Hauler.
12. Record Disclosures/Monitoring
Pursuant to Minn.Statute 16C.05,Subd. 5,the books, records, documents and accounting procedures
and practices of the Hauler relevant to the Agreement are subject to examination by the R&E Board, and
either the legislative auditor or the state auditor,as appropriate.The Hauler agrees to maintain and
make available these records for a period of six years from the date of termination of this agreement
13. Nondiscrimination
The Hauler shall comply with and be subject to the requirements and conditions contained in Minn. Stat.
Chapter 364 and Minn. Stat. 181.59.
14. Compliance with Law
The Hauler shall abide by all federal,state, or local laws,statutes, ordinances, rules and regulations now
in effect or hereinafter adopted insofar as they relate to the Hauler's performance of the provisions of
this Agreement. Failure to meet the requirements of this section may be cause for cancellation of the
Agreement effective the date of receipt of the Notice of Cancellation.The Hauler, at its own expense,
shall secure and pay for all permits,fees, charges, duties, licenses, certifications, inspections,and other
requirements and approvals as necessary for the execution and completion of this Agreement.
15. Firearms prohibited
Unless specifically required by the terms of this Agreement, no provider of services pursuant to this
Agreement, including but not limited to employees, agents,or subcontractors of the Hauler shall carry
or possess a firearm on R&E Board premises or while acting on behalf of the R&E Board pursuant to the
terms of this Agreement. Violation of this provision shall be considered a substantial breach of the
Agreement; and, in addition to any other remedy available to the R&E Board under law or equity.
Violation of this provision is ground for immediate suspension or termination of this Agreement.
16. Independent Contractor
Page 6 of 9
Parties agree that the Hauler is acting as an independent contractor under this agreement. Neither the
Hauler nor its employees will at any time be construed to be employees of the R&E Board. The Hauler is
responsible for its employees' compensation,fringe benefits and all insurance coverage.
Page 7 of 9
17. Successors,Subcontracting and Assignment
a. The Hauler binds itself, its partners,successors, assigns and legal representatives to the R&E Board
in respect to all covenants,contracts and obligations contained in this Agreement.
b. The Hauler shall not enter into any subcontract for performance of any services contemplated under
this agreement nor novate or assign any interest in the agreement without the prior written
approval of the R&E Board. Any assignment or novation may be made subject to such conditions
and provisions as the R&E Board may impose. The Hauler is responsible for the performance of all
subcontractors.
18. Non-Conforming Services
The acceptance by the R&E Board of any non-conforming goods/services under the terms of this
Agreement for the foregoing by the R&E Board of any of the rights or remedies arising under the terms
of this Agreement shall not constitute a waiver of the R&E Board's right to conforming services or any
rights and/or remedies in respect to any subsequent breach or default of the terms of this Agreement.
The rights and remedies of the R&E Board provided or referred to under the terms of this Agreement
are cumulative and not mutually exclusive.
19. Force Majeure
Neither party shall be liable for any loss or damage incurred by the other party as a result of events
outside the control of the party("Force Majeure Events") including, but not limited to: war,storms,
flooding,fires, strikes, legal acts of public authorities,or acts of government in time of war or national
emergency.
20. Interpretation of Agreement;Venue
a. The Agreement shall be interpreted and construed according to the laws of the State of Minnesota.
All litigation regarding this Agreement shall be venued in the appropriate State or Federal District
Court in Ramsey County, Minnesota.
b. The provisions of this Agreement are severable. If any part of this Agreement is rendered void,
invalid or unenforceable,such rendering shall not affect the validity and enforceability of the
remainder of this Agreement.
21. Entire Agreement
The written Agreement, including all attachments, represent the entire and integrated agreement
between the parties hereto and supersede all prior negotiations, representations or contracts, either
written or oral. No subsequent agreement between the R&E Board and the Hauler to waive or alter any
of the provisions of this Agreement shall be valid unless made in the form of a written Amendment
signed by authorized representatives of the parties.
Page 8 of 9
IN WITNESS WHEREOF the parties have executed this Agreement as of the dates below.
City of Farmington Ramsey/Washington Recycling& Energy Board:
By) Joint Leadership Team:
By:
Date: /,7Zack Hansen, Ramsey County
Date:
Title: .2
By:
Federal ID No.: "/COO -S/S/ Judy Hunter, Washington County
Date:
By:
Sean Pfeiffer, Ramsey County Finance
Date:
Approved As To Form:
By:
Assistant County Attorney
Date:
Page 9 of 9
tiARMT City of Farmington
irk 430 Third Street
Farmington, Minnesota
651.280.6800 -Fax 65 1.280.6899
44t.A `� www.ci.farmington.mn.us
Mayor, Councilmembers and City Administrator
FROM: Brenda Wendlandt, Human Resources Director
SUBJECT: Approve Seasonal Hiring-Human Resouces
DATE: December 18, 2017
INTRODUCTION
The recruitment and selection process for the appointment of the attached list of fall/winter seasonal staff
has been completed.
DISCUSSION
After a thorough review by the Parks and Recreation Department and the Human Resources Office, offers
of employment have been made to the individuals show on the attached spreadsheet, subject to a pre-
employment drug test and ratification by city council.
BUDGET IMPACT
These positions are included in various departmental budgets.
ACTION REQUESTED
By motion approve the attached seasonal employment recommendations.
ATTACHMENTS:
Type Description
D Cover Memo Winter Seasonal Staffing
2017 Fall/Winter Seasonal Staff
2017-18
Name Pay Rate Position/Step
Amber Ripley $ 9.65 Step 1 - Warming House Attendent
Becky Judd $ 9.65 Step 1 -Warming House Attendent
Casey Christensen $ 9.65 Step 1 -Warming House Attendent
Mallory Johnson $ 9.65 Step 1 -Warming House Attendent
Caiden Swift $ 9.65 Step 1 -Warming House Attendent
Trevor LaVigne $ 9.65 Step 1 - Skate Guard
Claire Matzdorff $ 10.75 Step 1 -Skating Instructor
AL. 3, City of Farmington
6
430 Third Street
Farmington, Minnesota
1614651.280.6800 -Fax 651.280.6899
►.,,,, ` www.ci.farmington.mn.us
TO: Mayor, Councihnembers and City Administrator
FROM: Brenda Wendlandt, Human Resources Director
SUBJECT: Approve Regional Safety Group Joint Powers Agreement-Human Resources
DATE: December 18, 2017
INTRODUCTION
The purpose of this memorandum is to provide information regarding the attached joint powers agreement
(JPA) forming a regional safety group, with the cities of Lakeville and Elko New Market, to provide safety
training and safety program support.
DISCUSSION
Over the past few months, Farmington, Lakeville, and Elko New Market staff met to discuss our respective
safety programs and determined that the three cities would benefit from establishing a regional safety group
in order to provide a cost effective yet enhanced safety program for our employees.
The purpose of this joint powers regional safety group is to provide safety training and safety program
support for each city's safety objectives.Those objectives include developing and maintaining safety
programs oriented to municipal and employee needs; providing a safe and healthy workplace for employees;
providing training that is tailored to our needs, meets the requirement of OSHA and MN OSHA and is
delivered in close proximity to our work sites; and increases safety awareness among employees.
Upon approval of the attached joint powers agreement, the safety group will send out request for proposals
for a safety consultant for services outlined in said agreement. This RFP is attached as Exhibit A in the JPA.
BUDGET IMPACT
If the city were to hire a safety consultant on its own, the cost of doing so, based on vendor quotes, is
estimated to be between$8,842.00- $12,250 per year.
However, by forming the regional safety group with the cities of Lakeville and Elko New Market, it is
anticipated that these costs would be significantly less.
Additionally, costs for the safety program are provided for in the 2018 budget.
ACTION REQUESTED
The action requested is for the city council to approve the attached joint powers agreement.
ATTACHMENTS:
Type Description
a Backup Material Regional Safety Group JPA
t
JOINT POWER AGREEMENT
REGIONAL SAFETY GROUP
CITIES OF LAKEVILLE,FARMINGTON AND ELKO NEW MARKET
AGREEMENT made this 18th day of December 2017, by, between and among the cities
of Farmington, Lakeville and Elko New Market ("Individually referred to as "City" and
collectively"Cities").
RECITALS
A. Minn. Stat. § 471.59 authorizes two or more governmental units to enter into
agreements to jointly or cooperatively exercise any power common to the contracting parties or any
similar power.
B. The purpose of this Agreement is to provide safety training and safety program
support to each City to achieve the following objectives:
1. To develop and maintain safety programs oriented to municipal and
employee needs through the development of safety manuals,processes,and
procedures tailored to each City;
2. To provide a safe and healthy workplace for staff by improving safety
knowledge and promoting safe work practices;
3. To provide training that meets the needs of employees and the requirements
of OSHA and MN OSHA;
4. To increase awareness or safe practices and methods through training and
discussion of best practices.
5. To increase safety awareness among employees through practical training
and involvement of employees.
6. To develop a safety culture within each City that leads to engagement by all
employees with proper care and concern for hazards shared across the
workforce.
NOW,THEREFORE,THE PARTIES AGREE AS FOLLOWS:
1. Lakeville shall prepare a request for proposal ("RFP") substantially in the form
attached as Exhibit A and contract documents for the safety training, safety program support and
record keeping(hereinafter referred to as the "Services"). The Services are intended to include:
• Safety training consisting of 12 monthly training sessions on OSHA and MN
OSHA required training subjects;
• Mentoring each city's safety program;
• Conducting walkthrough safety inspection with each City's staff
• Developing safety policies
• Conducting safety audits;
• Assisting in the correction of any safety deficiencies;
• Record keeping requirements for time spent in each City.
2. Lakeville will advertise for proposals from qualified vendors for the Services in
accordance with Minnesota Law and will provide Farmington and Elko New Market with an
analysis of the proposals received. Lakeville must obtain the approval of Farmington and Elko
New Market before awarding a contract.If approval is received,Lakeville may enter into a contract
for the Services ("Contract"). The contractor shall be required to obtain commercial general
liability insurance as provided in the RFP for the Services with all Cities listed as additional
insured.
4. The selected contractor will submit an itemized invoice to each City separately for
the work performed in each city pursuant to the contract. Upon approval of the invoice by the
respective city, the City will remit the approved invoice amount directly to the contractor.
6. Any change orders or supplemental agreements that affect the Services cost payable
by a party to this Agreement must be approved in writing by that party prior to execution of the
work.
7. Pursuant to Minnesota Statutes § 16C.05, Subd. 5, any books, records, documents,
and accounting procedures and practices of the parties to this Agreement relevant to the Agreement
are subject to examination by the other parties to this Agreement and the Legislative Auditor or
the State Auditor as appropriate. The parties agree to maintain these records for a period of six
years from the date of performance of all services covered under this Agreement.
8. The entire and integrated agreement of the parties contained in this Agreement shall
supersede all prior negotiations, representations, or agreements among the parties regarding the
Services whether written or oral.
9. It is agreed that each City will indemnify, save, and hold harmless the other Cities
and all of their agents and employees from any and all claims, demands, actions, or causes of
action, for whatever nature, arising out of the contracting procedure by reason of the execution or
performance of the work purchased for each respective city under this Agreement, and that each
City further agrees to defend, at their sole cost and expense, any actions or proceedings
commenced against their respective cities for the purposes of asserting any claim of whatsoever
character arising hereunder. The participating cities agree that liability under this Agreement is
controlled by Minnesota Statutes 471.59, subdivision 1 a and that the total liability for the
participating cities shall not exceed the limits on governmental liability for a single use of
government as specified in 466.04, subdivision 1.
10. Term. This Agreement shall commence on the date provided above and shall
terminate upon the termination of the Contract. Parties may terminate this Agreement by providing
notice to the other cities within 60 days of the commencement of any renewal term of the Contract.
Upon termination, each party will be obligated to pay the contractor for any Services required
under the Contract.
IN WITNESS THEREOF,the parties have caused this Agreement to be executed by their
duly authorized officials.
Dated: December 18, 2017. CITY OF LAKEVILLE
BY:
Douglas P. Anderson, Mayor
AND
Charlene Friedges, City Clerk
Dated: December 18, 2017. CITY OF FARMINGTON
BY: _
Todd Larson, ayor r ,
AND /y Y-�`
avid McKnight, Ci_ ministrator
Dated: , 20 . CITY OF ELKO NEW MARKET
BY:
Bob Crawford, Mayor
AND
Sandra Green, City Clerk
EXHIBIT A
CITY OF LAKEVILLE
PUBLIC WORKS DEPARTMENT
REQUEST FOR PROPOSALS
SAFETY TRAINING AND PROGRAM SUPPORT
PROPOSALS DUE: January 5, 2018-12:00 PM
LAKEVILLE CITY HALL
2019.5 HOLYOKE AVENUE
LAKEVILLE, MINNESOTA 55044
Request for Proposal
The City of Lakeville is accepting proposals from qualified consultants to provide safety
training and safety program support to a regional safety group composed of the cities of
Lakeville, Farmington and Elko New Market.
Respondents to this Request for Proposals(RFP)shall submit an original and four copies of
their proposals which addresses the various components as set forth in this Request for
Proposals.
All proposals must be delivered by 12:00 p.m. on Friday, Januarys, 201.8 to the City of
Lakeville, Attention: Neil Normandin, 20195 Holyoke Avenue, Lakeville MN 55044. Requests
for extensions of time to submit will not be granted. Late proposals will be returned
unopened. Requests to modify or withdraw a proposal after its submission will not be
considered. Proposals sent via email or fax will not be accepted.
Background
The City of Lakeville is accepting proposals from qualified consultants to provide safety
training and safety program support to a regional safety group composed of the cities
of Lakeville, Farmington and Elko New Market.
• Safety training will consist of 12 monthly training sessions on OSHA and MN OSHA
required training subjects.
• Safety program support will consist of mentoring each City's safety program,
conducting walkthrough safety inspection with City staff, developing safety
policies, conducting safety audits, and assisting in the correction of any safety
deficiencies.
• Record keeping requirements will vary by City and will be based on time spent in
each City.
2. Scope
A. Safety Training. Vendors will provide training sessions beginning in February 2018.
Each session will be designed to increase the knowledge, skills, and understanding
of employees at all levels. Sessions will be offered one day per month and may be
presented two of more times on that day depending on topic and employee
scheduling. Session should be approximately 6o minutes in length with specialized
training, e.g. confined space entry and trenching and excavation, providing
additional time for equipment familiarization.
B. Safety Program Support. Vendors will provide mentoring and support for each
City's safety program in the development of safety policies, procedures, and
manuals that meet the requirements of the Minnesota A Workplace Accident and
Injury Reduction (AWAIR) program, as well as specific federal OSHA standards that
apply to municipal activities. Vendors will also assist in managing each City's Safety
Data Sheet program, either electronically or manually,to ensure that the safety
data sheets are up to date and pertinent to the hazardous materials in each City's
inventory. Additional support will include facility and job site audits, periodic safety
walkthroughs and inspections, and assistance in correcting deficiencies.
C. Record Keeping. Vendors will provide training documentation and training records
support to each City based on that City's needs.
3. Objectives
A. To develop and maintain safety programs oriented to municipal and employee
needs through the development of safety manuals, processes, and procedures
tailored to each City.
B. To provide a safe and healthy workplace for staff by improving safety knowledge
and promoting safe work practices.
C. To provide training that meets the needs of employees and the requirements of
OSHA and MN OSHA.
D. To increase awareness or safe work practices and methods through training and
discussion of best practices.
E. To increase safety awareness among employees through practical training and
involvement of employees.
F. To develop a safety culture within each City that leads to engagement by all
employees with proper care and concern for hazards shared across the workforce
4. Training Requirements. Vendor proposals should meet the following requirements
regarding training.
A. Training will occur once per month at one of the cities based on an annual schedule
established at least 3o-days before the first training session.
B. Training topics will meet, at a minimum,the training requirements established by
OSHA and MN OSHA. Training should include areas highlighted by each City's
workers compensation trends.
C. Training topics should emphasize personal safety, equipment safety, and chemical
safety with a focus on realistic practices for handling hazards and transferring that
information into each City's safety culture.
D. Training should include the support mechanisms or items that will enable
employees to apply tenets of safety training when needed.
E. Training sessions should be planned for approximately 6o minutes each and may be
presented more than once during the training day based on each City's scheduling
needs.
F. Training should include hands on use of safety equipment whenever possible to
ensure employees are familiar with it use.
G. Flexibility in accommodating each City's scheduling requirements.
5. Program Support Requirements. Vendor proposals should meet the following
requirements for program support:
A. Spending one day per month, coincident with training, supporting a City's safety
program, approximately four days per year per city.
B. Assisting in the creation and development of policies, procedures, manuals, and
programs in each city necessary for the establishment of a comprehensive safety
program.
C. Assisting City staff in inventorying hazardous substances and developing and
maintaining safety data sheet libraries in each facility designated by the City.
Access to a web based safety data sheet management application is preferred.
D. Providing facility and job-site safety audits, periodic facility safety walkthroughs,
and recommendations for improvement.
E. Providing the support mechanisms or items that will enable employees to apply
tenets of safety training when needed.
F. Monitoring safety training requirements and reporting needs to management.
G. Assisting with MN OSHA fines and penalties.
6. Record Keeping Requirements. Vendor proposals should address the development and
maintenance of safety record keeping systems based on each City's need.
7. Contract Period:
The initial contract period will be 24 months from date of award with the City's option
to renew up to two additional 12-month terms. Renewals will, in part, be based on
employee surveys of training impact, measurable improvements in safety within each
City, and other performance measures as determined by the Cities.
8. Contract Termination:
The City reserves the right to terminate Consultant at will immediately without cause at
any time within the term of this Contract. In the event of such termination,the City
shall provide Consultant written notice of termination and upon receipt of same,
Consultant shall immediately cease and desist Consultant's provision of services under
this Contract and City shall have no further obligation under this Contract to pay any
further compensation to Consultant except for compensation due and owing for
services prior to Consultant's receipts of the written notice of termination.
Any participating City may terminate their participation in the contract by providing
notice to the other participating cities within 6o days of the commencement of any
renewal term of the contract. If the regional safety group is dissolved, Lakeville will
notify the consultant and the contract will not be renewed. Cities will be obligated to
pay the consultant for any services provided under the contract for the remainder of the
contract term.
g. Payment:
A. Price shall remain firm for the initial contract period.
B. Costs for safety training and safety program support will be shared equally by the
cities in the regional safety group. The consultant will submit itemized invoices to
each participating City for their portion of the cost. Upon approval of the invoice by
the respective City,that City will remit the approved invoice amount directly to the
consultant. All invoices will include a brief description of services rendered, staff
assigned, hours charged, and cost.
C. Costs for record keeping support will be billed only to those cities using that service.
The consultant will submit itemized invoices for time and materials costs to each
participating city based on their individual usage. Upon approval of the invoice by
the respective City,that City will remit the approved invoice amount directly to the
consultant.
D. During the term of the contract, invoices for services should be received no later
than the end of each month.
10. Submittals
A. Vendors must provide in their proposals a total cost to meet the requirements for
safety training and program support as outlined in this document. Costs for record
keeping support should be listed as time and materials and billed separately based
on individual City use of the service. Proposals should also include a commitment
by the vendor to meet the City's scheduling requirements. Proposals can include an
option for alternative courses or program content that the vendor believes will
enhance the City's safety programs.
B. An original and four copies of the proposal are requested.Vendors should detail the
services they plan to deliver, including:
i) Description of firm and statement of qualifications-This statement must also
include:
a. Company profile to include specific experience(background, history,
qualifications, etc.)
b. Any associated firms that would be involved in providing services.
c. Resumes of key personnel.
d. Three to five references regarding public sector training. Include contact
name, address, and phone number.
2) Course Outline or Syllabus—Provide either actual or example of a course outline
or syllabus for a typical safety course offered by the vendor,to include, but not
limited to, approach to training, delivery method,tools and methods the
instructor will be using, etc.
3) Commitment/Flexibility—Include a commitment, demonstrate flexibility and
willingness to accommodate the City's scheduling requirements.
4) Additional Information—Additional information your company wishes to share.
Can include an option for alternative courses or program content.
11. Evaluating Criteria. Proposals will be evaluated based on the following criteria listed in
order of importance:
A. Degree to which the vendor meets course objectives using modern adult learning
methods and interactive processes for delivery, making courses fun, interesting,
and professional.
B. Vendors demonstrated capabilities, understanding of requirements, qualifications,
experience, and references.
C. The suitability of the proposal to fulfill the City's requirements.
D. Flexibility and willingness to accommodate the various times for scheduling
training.
E. Ability to meet course schedules for the initial year, and optional renewal years
F. Overall cost and any other related fees.
G. Responsiveness—The degree to which the vendor has responded to the purpose
and scope of the specifications,flexibility of offeror to meet each City's needs,
conformance in all material respects to this Request for proposal, etc.
H. Responsibility—The offeror who has the capability, in all respects,to perform fully
the contract requirements, and the moral and business integrity and reliability
which will assure good faith performance as required by these specifications.
12. Insurance Requirements.
A. Consultant shall secure and maintain such insurance as will protect Consultant from
claims underthe Worker's Compensation Acts,automobile liability,and from claims for
bodily injury, death, or property damage which may arise from the performance of
services under this Agreement. Such insurance shall be written for amounts not less
than:
Commercial General Liability(or in combination with an umbrella policy)
$i,000,000 Each Occurrence
$2,000,000 Products/Completed Operations Aggregate
$2,000,000 Annual Aggregate
The following coverages shall be included:
Premises and Operations Bodily Injury and Property Damage
Personal and Advertising Injury
Blanket Contractual Liability
Products and Completed Operations Liability
Automobile Liability
$i,000,000 Combined Single Limit—Bodily Injury& Property Damage
Including Owned, Hired & Non-Owned Automobiles
Workers Compensation
Workers'Compensation insurance in accordance with the statutory requirements
of the State of Minnesota, including Employer's Liability with minimum limits are
as follows:
• $500,000—Bodily Injury by Disease per employee
• $500,000—Bodily Injury by Disease aggregate
• $500,000—Bodily Injury by Accident
B. The Cities shall be named as an additional insured on the general liability and umbrella
policies on a primary and non-contributory basis.
C. The Consultant shall secure and maintain a professional liability insurance policy. Said
policy shall insure payment of damages for legal liability arising out of the performance
of professional services for the City, in the insured's capacity as Consultant, if such legal
liability is caused by a negligent act, error or omission of the insured or any person or
organization for which the insured is legally liable. The policy shall provide minimum
limits of$2,000,000 with a deductible maximum of$125,000 unless the City agrees to a
higher deductible.
D. Before commencing work,the Consultant shall provide the City a certificate of
insurance evidencing the required insurance coverage in a form acceptable to City.
.IuaLuaar6y a/duabx3
EXAMPLE
PROFESSIONAL SERVICES AGREEMENT
AGREEMENT made this _th day of 2018, by and between the City of
Lakeville, a Minnesota municipal corporation ("City") and
,a Minnesota corporation("Consultant").
IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES AGREE AS
FOLLOWS:
1. SCOPE OF SERVICES. The City retains Consultant to furnish the services set forth
in the Contract Documents, to provide safety training and program support for a Regional Safety
Group. The Consultant agrees to perform the services.
2. CONTRACT DOCUMENTS. The following documents shall be referred to as the
"Contract Documents," all of which shall be taken together as a whole as the contract between the
parties as if they were set verbatim and in full herein:
A. This Professional Services Agreement.
B. The Request for Proposals for Safety Training and Program Support
C. Consultant's proposal.
In the event of conflict among the provisions of the Contract Documents,the order in which they are
listed above shall control in resolving any such conflicts with Contract Document "A" has the first
priority and Contract Document"C"having the last priority.
3. COMPENSATION. Consultant shall be paid by the members of the Regional Safety
Group for the services described in Contract Documents based on amounts provided in the
Consultant's proposal,inclusive of reimbursables,taxes and other charges. Fees shall not be adjusted
if the estimated hours to perform a task, the number of estimated required meetings or any other
estimate or assumption is exceeded. Consultant will invoice each member City for their share of
the costs for services rendered on a monthly basis. The monthly invoices from Consultant shall
identify work completed.
4. CHANGE ORDERS. All change orders, regardless of amount, must be approved
in advance and in writing by the City. No payment will be due or made for work done in advance
of such approval.
5. DOCUMENTS. The City shall be the owner of all documents, reports, studies,
analysis and the like prepared by the Consultant in conjunction with this contract.
6. STANDARD OF CARE. Consultant shall exercise the same degree of care, skill,
and diligence in the performance of the services as is ordinarily possessed and exercised by
members of the profession under similar circumstances in Dakota County, Minnesota. Consultant
shall be liable to the fullest extent permitted under applicable law, without limitation, for any
injuries, loss or damages proximately caused by Consultant's breach of this standard of care. City
shall not be responsible for discovering deficiencies in the accuracy of Consultant's services.
Consultant shall be responsible for the accuracy of the work and shall promptly make necessary
15
revisions or corrections resulting from errors and omissions on the part of Consultant without
additional compensation.
7. COMPLIANCE WITH LAWS AND REGULATIONS. In providing services
hereunder, Consultant shall abide by all statutes, ordinances, rules and regulations pertaining to the
provisions of services to be provided.
8. INDEMNIFICATION. The Consultant shall indemnify and hold harmless the City,
its officers,agents,and employees,of and from any and all claims,demands,actions,causes of action,
including costs and attorney's fees, arising out of or by reason of the execution or performance of the
work or services provided for herein to the comparative extent they are caused by Consultant's
negligent acts or omissions or those negligent acts or omissions of persons for whom Consultant is
legally responsible.
9. COPYRIGHT. Consultant shall defend actions or claims charging infringement of
any copyright or patent by reason of the use or adoption of any designs, drawings or specifications
supplied by them, and they shall hold harmless the City from loss or damage resulting therefrom.
10. INSURANCE. Consultant shall secure and maintain such insurance as will protect
Consultant from claims under the Worker's Compensation Acts,automobile liability,and from claims
for bodily injury, death,or property damage which may arise from the performance of services under
this Agreement. Such insurance shall be written for amounts not less than:
Commercial General Liability (or in combination with an umbrella policy)
$1,000,000 Each Occurrence
$2,000,000 Products/Completed Operations Aggregate
$2,000,000 Annual Aggregate
The following coverages shall be included:
Premises and Operations Bodily Injury and Property Damage
Personal and Advertising Injury
Blanket Contractual Liability
Products and Completed Operations Liability
Automobile Liability
$1,000,000 Combined Single Limit—Bodily Injury&Property Damage
Including Owned,Hired&Non-Owned Automobiles
Workers Compensation
Workers' Compensation insurance in accordance with the statutory requirements of
the State of Minnesota, including Employer's Liability with minimum limits are as
follows:
• $500,000—Bodily Injury by Disease per employee
• $500,000—Bodily Injury by Disease aggregate
• $500,000—Bodily Injury by Accident
The Cities shall be named as an additional insured on the general liability and umbrella
policies on a primary and non-contributory basis.
16
The Consultant shall secure and maintain a professional liability insurance policy. Said policy
shall insure payment of damages for legal liability arising out of the performance of professional
services for the City, in the insured's capacity as Consultant, if such legal liability is caused by a
negligent act, error or omission of the insured or any person or organization for which the insured is
legally liable. The policy shall provide minimum limits of$2,000,000 with a deductible maximum
of$125,000 unless the City agrees to a higher deductible.
Before commencing work, the Consultant shall provide the City a certificate of insurance
evidencing the required insurance coverage in a form acceptable to City.
11. INDEPENDENT CONTRACTOR. The City hereby retains the Consultant as an
independent contractor upon the terms and conditions set forth in this Agreement. The Consultant is
not an employee of the City and is free to contract with other entities as provided herein. Consultant
shall be responsible for selecting the means and methods of performing the work. Consultant shall
furnish any and all supplies,equipment,and incidentals necessary for Consultant's performance under
this Agreement. City and Consultant agree that Consultant shall not at any time or in any manner
represent that Consultant or any of Consultant's agents or employees are in any manner agents or
employees of the City. Consultant shall be exclusively responsible under this Agreement for
Consultant's own FICA payments, workers compensation payments, unemployment compensation
payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or
taxes are required to be paid by law or regulation.
12. SUBCONTRACTORS. Consultant shall not enter into subcontracts for services
provided under this Agreement without the express written consent of the City. Consultant shall
comply with Minnesota Statute § 471.425. Consultant must pay subcontractor for all undisputed
services provided by Subcontractor within ten days of Consultant's receipt of payment from City.
Consultant must pay interest of 1.5 percent per month or any part of a month to subcontractor on
any undisputed amount not paid on time to subcontractor. The minimum monthly interest penalty
payment for an unpaid balance of$100 or more is $10.
13. ASSIGNMENT. Neither party shall assign this Agreement, or any interest arising
herein,without the written consent of the other party.
14. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement
shall not affect, in any respect,the validity of the remainder of this Agreement.
15. ENTIRE AGREEMENT. The entire agreement of the parties is contained herein.
This Agreement supersedes all oral agreements and negotiations between the parties relating to the
subject matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the
provisions of this Agreement shall be valid only when expressed in writing and duly signed by the
parties,unless otherwise provided herein.
16. TERM. This contract shall remain in effect for 24 months from date of award and
maybe renewed for two additional 12-month terms upon agreement of the Cities and the consultant.
17. CONTROLLING LAW. This Agreement shall be governed by and construed in
accordance with the laws of the State of Minnesota.
18. RECORDS. The Consultant shall maintain complete and accurate records of time and
expense involved in the performance of services.
17
19. AUDIT DISCLOSURE AND DATA PRACTICES. Any reports, information, data,
etc. given to, or prepared or assembled by the Consultant under this Agreement which the City
requests to be kept confidential, shall not be made available to any individual or organization without
the City's prior written approval. The books, records, documents and accounting procedures and
practices of the Consultant or other parties relevant to this Agreement are subject to examination by
the City and either the Legislative Auditor or the State Auditor for a period of six(6) years after the
effective date of this Agreement. This Agreement is subject to the Minnesota Government Data
Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined
in the Data Practices Act Section 13.02, Subd. 7, which is created, collected, received, stored, used,
maintained, or disseminated by Consultant in performing any of the functions of the City during
performance of this Agreement is subject to the requirements of the Data Practice Act and Consultant
shall comply with those requirements as if it were a government entity. All subcontracts entered into
by Consultant in relation to this Agreement shall contain similar Data Practices Act compliance
language.
CITY OF LAKEVILLE CONSULTANT
BY: BY:
Douglas P.Anderson,Mayor Its
AND: AND:
Charlene Friedges, City Clerk Its
18
�CFpRM/, City of Farmington
4Z 430 Third Street
'kbW Farmington, Minnesota
651.280.6800 -Fax 651.280.6899
'!'ti•„PRO" www c i.farmingto n.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: David McKnight, City Administrator
SUBJECT: Approve Bills-Finance
DATE: December 18, 2017
INTRODUCTION
Attached for your review are the bills for the period of November 30, 2017 through December 13, 2017.
DISCUSSION
NA
BUDGET IMPACT
NA
ACTION REQUESTED
Approve the attached list of bills for the period of November 30, 2017 through December 13, 2017.
ATTACHMENTS:
Type Description
0 Backup Material List of Bills
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 1
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
142098 12/1/2017 108446 ASPEN MILLS
1,038.00 BODY ARMOR HARRISON 161153 206484 1051 6290 UNIFORMS&CLOTHING PATROL SERVICES 01000 05
50.07 UNIFORM ALLOWANCE ARENS 161139 206564 1060 6290 UNIFORMS&CLOTHING FIRE SERVICES 01000 06
194.80 UNIFORM ALLOWANCE VANCLEEVE 161140 206563 1060 6290 UNIFORMS&CLOTHING FIRE SERVICES 01000 06
1,282.87
142099 12/1/2017 100079 ASPENWALL TREE SERVICE INC
7,680.00 STUMP GRINDING 161177 17-2321 1076 6401 PROFESSIONAL SERVICES NATURAL RESOURCES 01000 07
7,680.00
142110 12/1/2017 116003 COSTUME CHARACTERS AND MORE
225.00 SANTA HOLIDAY SHOP 161188 120117 1095 6401 PROFESSIONAL SERVICES RECREATION PROGRAM SERVI01000 09
225.00
142112 12/1/2017 100133 DAKOTA COUNTY FINANCIAL SRVS
1,026.52 OCT'17 RADIO SUBSCRIBER FEES 161185 00027751 1051 6560 CONTRACTUAL SERVICES PATROL SERVICES 01000 05
1,259.82 OCT'17 RADIO SUBSCRIBER FEES 161185 00027751 1060 6560 CONTRACTUAL SERVICES FIRE SERVICES 01000 06
2,286.34
142114 12/1/2017 113454 FARMINGTON PETTY CASH ACCT
300.00 START UP FOR HOLIDAY SHOP 161187 121217 1000 1020 PETTY CASH GENERAL FUND BALANCE SHE®1000
300.00
142115 12/1/2017 105788 FIRESIDE HEARTH&HOME
1.00 VOID MECH PERMIT 41809 161135 VOID MECH PERMIT 1000 2420 BUILDING PERMIT SURCHARGE GENERAL FUND BALANCE SHEBI1000
41809
60.00 VOID MECH PERMIT 41809 161135 VOID MECH PERMIT 1001 4315 PLUMBING&HEATING PERMITS GENERAL FUND REVENUES 01000 01
41809
61.00
142118 12/1/2017 116002 HARBERTS,SCARLETT
150.00 RENTAL REFUND 161200 111819 1000 2255 DEPOSITS PAYABLE GENERAL FUND BALANCE SHE®1000
150.00
142119 12/1/2017 109232 HELM ELECTRIC INC
349.37 WATER HEATER ELECTIC HOOK UP 161195 12741B 1090 6515 BUILDING REPAIR SERVICE PARK MAINTENANCE 01000 09
349.37
142121 12/1/2017 111773 INNOVATIVE OFFICE SOLUTIONS,LLC
103.48 OFFICE SUPPLIES 161145 IN1820126 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01
103.48
142124 12/1/2017 108496 LINN'S CARPET SERVICE
18,531.81 NEW CARPET AND INSTALL 161199 681091 1050 6515 BUILDING REPAIR SERVICE POLICE ADMINISTRATION 01000 05
18,531.81
142125 12/1/2017 100049 LOCAL GVMT INFO SYSTEMS ASSN.
2,096.00 LOGIS BILL-OCT17 161194 44363 1011 6402 DATA PROCESSING HUMAN RESOURCES 01000 04
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 2
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
3,890.00 LOGIS BILL-OCT'17 161194 44363 1021 6402 DATA PROCESSING GENERAL ACCOUNTING 01000 02
2,192.00 LOGIS BILL-OCT'17 161194 44363 1031 6402 DATA PROCESSING BUILDING INSPECTIONS 01000 07
1,930.00 LOGIS BILL-OCT'17 161194 44363 1050 6402 DATA PROCESSING POLICE ADMINISTRATION 01000 05
360.00 BCA-CJDN SEPT'17 161192 44460 1050 6411 TELEPHONE POLICE ADMINISTRATION 01000 D5
258.00 LOGIS BILL-OCT'17 161194 44363 1060 6402 DATA PROCESSING FIRE SERVICES 01000 06
10,726.00
142126 12/1/2017 114625 MASTER MECHANICAL,INC
7,452.00 HEAT PUMP REPLACEMENT 161141 49312 1050 6515 BUILDING REPAIR SERVICE POLICE ADMINISTRATION 01000 05
4,105.52 HEATING CONTROLLER REPLACEMENT 161142 49244 1050 6515 BUILDING REPAIR SERVICE POLICE ADMINISTRATION 01000 05
11,557.52
142127 12/1/2017 109318 MC KNIGHT,DAVID
8.00 CELL PHONE ALLOWANCE NOV'17 161085 20171130- 1005 6470 TRAINING&SUBSISTANCE LEGISLATIVE CONTROL 01000 01
MCKNIGHT
45.00 CELL PHONE ALLOWANCE NOV'17 161085 20171130- 1010 6412 CELLULAR PHONES ADMINISTRATION 01000 01
MCKNIGHT
53.00
142129 12/1/2017 101374 MINNESOTA DEPT OF PUBLIC SAFETY
51.75 TRNSFR OF VHCLE F#0581 161203 TRNSFR OF VHCLE 1070 6234 VEHICLE LICENSES,TAXES,FEE ENGINEERING SERVICES 01000 07
F#0581
51.75
142130 12/1/2017 116005 MN PLUMBING&APPLIANCE
19.50 OVERPYMT PLBG PRMT 41790 161136 OVERPYMT PLBG PRWODO 2255 DEPOSITS PAYABLE GENERAL FUND BALANCE SHE D1000
41790
19.50
142137 12/1/2017 100098 PIONEER PRESS
28.27 CITY HALL FINAL BALANCE 161202 10133481 FINAL 1010 6460 SUBSCRIPTIONS&DUES ADMINISTRATION 01000 01
28.27
142138 12/1/2017 112561 RICOH USA,INC
1,859.05 COPIER LEASES NOV-DEC'17 161191 99733108 1010 6555 RENTAL OF EQUIPMENT ADMINISTRATION 01000 01
1,859.05
142139 12/1/2017 112632 RICOH USA,INC
6.68 COPIER MAINTENANCE OCT-NOV'17 161190 5051323841 1010 6505 EQUIPMENT REPAIR SERVICE ADMINISTRATION 01000 01
6.68
142140 12/1/2017 113189 SCHLOMKA'S PORTABLE RSTRMS&WASH
2,762.50 PORTABLE RESTROOM RENTAL 2017 161182 3897 1090 6401 PROFESSIONAL SERVICES PARK MAINTENANCE 01000 09
2,762.50
142147 12/1/2017 106866 TOTAL TOOL SUPPLY INC
3,519.74 HOIST STATION 1 161147 77117271 1060 6515 BUILDING REPAIR SERVICE FIRE SERVICES 01000 06
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note. Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 3
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
3,519.74
142148 12/1/2017 113266 UNIVERSAL ATHLETIC SERVICE,INC
350.00 FLAG FB COACHING SHIRTS 161143 150-0033123-01 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVI/D1000 09
350.00
142149 12/1/2017 113269 UNIVERSITY OF MN,REGENTS OF
650.00 SEPT'17 RANGE USE FOR PD 161184 0430003492 1051 6470 TRAINING&SUBSISTANCE PATROL SERVICES 01000 05
650.00
142153 12/1/2017 115986 VIRIDIAN WEAPON TECHNOLOGIES
525.00 WEAPON CAMERA 161183 33461 1051 6250 OTHER SUPPLIES&PARTS PATROL SERVICES 01000 05
525.00
142155 12/1/2017 115011 WOOTON,GINA
211.19 RETIREMENT PARTY SUPPLIES 161134 20171027-WOOTON 1011 7420 OTHER HUMAN RESOURCES 01000 04
211.19
142159 12/8/2017 108446 ASPEN MILLS
2,335.20 TIE BRASS CLIPS FOR DEPT 161284 206916 1060 6290 UNIFORMS&CLOTHING FIRE SERVICES 01000 06
47.64 UNIFORM ALLOWANCE-R.FISCHER 161393 200539 1060 6290 UNIFORMS&CLOTHING FIRE SERVICES 01000 06
158.15 UNIFORM ALLOWANCE-NIELSEN 161394 201003 1060 6290 UNIFORMS&CLOTHING FIRE SERVICES 01000 06
2,540.99
142163 12/8/2017 115622 BOURBON BUTCHER
200.00 20 YR EE REC BOB SAUTER 161387 20 YR EE REC BOB 1011 7420 OTHER HUMAN RESOURCES 01000 04
SAUTER
200.00
142166 12/8/2017 107089 CANNON VALLEY PRINTING
2,701.67 PRINTING SERVICES-CNRG WINTER 161370 FPR 36054 1094 6450 OUTSIDE PRINTING PARK&RECREATION ADMIN 01000 09
2,701.67
142168 12/8/2017 100025 CINTAS CORP LOC 754
34.34 WEEKLY UNIFORM CLEANING NOV'17 161262 754800202 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08
34.71 WEEKLY UNIFORM CLEANING NOV'17 161269 754797545 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08
35.07 WEEKLY UNIFORM CLEANING NOV'17 161324 754792255 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08
34.34 WEEKLY UNIFORM CLEANING NOV'17 161325 754794921 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 D8
30.48 WEEKLY UNIFORM CLEANING NOV'17 161359 754789575 1072 6290 UNIFORMS&CLOTHING STREET MAINTENANCE 01000 08
40.61 WEEKLY UNIFORM CLEANING NOV'17 161359 754789575 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09
38.80 WEEKLY UNIFORM CLEANING NOV'17 161325 754794921 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09
39.63 WEEKLY UNIFORM CLEANING NOV'17 161324 754792255 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09
39.22 WEEKLY UNIFORM CLEANING NOV'17 161269 754797545 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09
38.80 WEEKLY UNIFORM CLEANING NOV'17 161262 754800202 1090 6290 UNIFORMS&CLOTHING PARK MAINTENANCE 01000 09
366.00
142170 12/8/2017 103172 COMPLETE COOLING SERVICES
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 4
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
574.90 FLAIL MOWER HYD TANK REPAIR 161309 26941 1072 6230 VEHICLE SUPPLIES&PARTS STREET MAINTENANCE 01000 08
574.90
142171 12/8/2017 100581 CRAWFORD DOOR SALES CO
9.87 OVER HEAD DOOR REPAIR 161327 27856 1072 6515 BUILDING REPAIR SERVICE STREET MAINTENANCE 01000 08
9.87 OVER HEAD DOOR REPAIR 161327 27856 1090 6515 BUILDING REPAIR SERVICE PARK MAINTENANCE 01000 09
19.74
142173 12/812017 110844 DAKOTA COUNTY FINANCIAL SRVS
310.59 OCT'17 DIESEL FUEL 161302 00028039 1060 6272 FUEL FIRE SERVICES 01000 06
515.08 OCT'17 DIESEL FUEL 161302 00028039 1072 6272 FUEL STREET MAINTENANCE 01000 08
94.55 OCT'17 DIESEL FUEL 161302 00028039 1076 6272 FUEL NATURAL RESOURCES 01000 07
61.08 OCT'17 DIESEL FUEL 161302 00028039 1090 6272 FUEL PARK MAINTENANCE 01000 09
981.30
142176 12/8/2017 107008 DISTAD,RANDY
21.40 NOV'17 MILEAGE 161255 20171130-DISTAD 1090 6485 MILEAGE REIMBURSEMENT PARK MAINTENANCE 01000 09
13.36 NOV'17 MILEAGE 161255 20171130-DISTAD 1094 6485 ' MILEAGE REIMBURSEMENT PARK&RECREATION ADMIN 01000 09
34.76
142178 12/8/2017 100188 FARMINGTON FIREFIGHTER'S RELIEF ASSN
75,000.00 2ND HALF FIRE RLF 120417 161279 2ND HALF FIRE RLF 1060 6160 FIRE RELIEF PENSION FIRE SERVICES 01000 06
120417
75,000.00
142179 12/8/2017 113454 FARMINGTON PETTY CASH ACCT
12.30 DEC'17 PETTY CASH REIMB 161280 DEC'17 PETTY CASH 1011 6485 MILEAGE REIMBURSEMENT HUMAN RESOURCES 01000 04
REIMB
36.50 DEC'17 PETTY CASH REIMB 161280 DEC'17 PETTY CASH 1014 6445 POSTAGE COMMUNICATIONS 01000 01
REIMB
20.00 DEC'17 PETTY CASH REIMB 161280 DEC'17 PETTY CASH 1021 6460 SUBSCRIPTIONS&DUES GENERAL ACCOUNTING 01000 02
REIMB
51.64 DEC'17 PETTY CASH REIMB 161280 DEC'17 PETTY CASH 1031 6470 TRAINING&SUBSISTANCE BUILDING INSPECTIONS 01000 07
REIMB
120.44
142180 12/8/2017 112904 FLEETPRIDE TRUCK&TRAILER PARTS
229.79 BRAKE PARTS-ENGINE 2 161378 88941021 1060 6230 VEHICLE SUPPLIES&PARTS FIRE SERVICES 01000 06
229.79
142184 12/8/2017 100395 HOISINGTON KOEGLER GROUP INC
4,578.35 COMPREHENSIVE PLAN PAYMENT 161281 017-014-7 1030 6401 10001 PROFESSIONAL SERVICES PLANNING&ZONING 01000 03
4,578.35
142185 12/8/2017 111773 INNOVATIVE OFFICE SOLUTIONS,LLC
2.85 OFFICE SUPPLIES 161355 IN1823431 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 5
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
13.72 OFFICE SUPPLIES 161358 IN1824921 1010 6210 OFFICE SUPPLIES ADMINISTRATION 01000 01
16.57
142187 12/8/2017 108769 JACOBSON ENGINEERS&SURVEYORS
850.00 PARK BOUNDARY SURVEY WORK 161306 217155.21 1090 6401 PROFESSIONAL SERVICES PARK MAINTENANCE 01000 09
850.00
142188 12/8/2017 115869 JEWELL,MARIA HOLLY
204.00 XABEAT CLASS NOV'17 161374 XALITE NOV'17 1093 6401 PROFESSIONAL SERVICES SENIOR CITIZEN SERVICES 01000 09
204.00
142191 12/8/2017 100157 LARSON,TODD
116.41 CITY COUNCIL THANK YOU DINNER 161252 20171130-LARSON 1005 6470 TRAINING&SUBSISTANCE LEGISLATIVE CONTROL 01000 01
116.41
142196 12/8/2017 114625 MASTER MECHANICAL,INC
50.94 HVAC SERVICE 161311 49347 1072 6505 EQUIPMENT REPAIR SERVICE STREET MAINTENANCE 01000 08
662.35 HVAC SERVICE 161311 49347 1090 6505 EQUIPMENT REPAIR SERVICE PARK MAINTENANCE 01000 09
713.29
142197 12/8/2017 109318 MC KNIGHT,DAVID
96.41 CITY COUNCIL THANK YOU DINNER 161253 20171129- 1005 6470 TRAINING&SUBSISTANCE LEGISLATIVE CONTROL 01000 01
MCKNIGHT
96.41
142198 12/8/2017 111035 MEDICINE LAKE TOURS
370.00 CHRISTMAS LIGHTS IN DULUTH 161375 20171212- 1093 6570 PROGRAMMING EXPENSE SENIOR CITIZEN SERVICES 01000 09
BENTLEYVILLE
1,332.00 CHRISTMAS IN DULUTH 161383 20171205-XMAS 1093 6570 PROGRAMMING EXPENSE SENIOR CITIZEN SERVICES 01000 09
DULUTH
1,702.00
142200 12/8/2017 115734 MINNESOTA OCCUPATIONAL HEALTH
295.00 EMPLOYMENT TESTING 161376 276549 1011 6401 PROFESSIONAL SERVICES HUMAN RESOURCES 01000 04
295.00
142201 12/8/2017 102179 MURPHY,JAMES
21.64 TRNG:SEXUAL PREDATORS LUNCHES 161250 20171127-MURPHY 1052 6470 TRAINING&SUBSISTANCE INVESTIGATION SERVICES 01000 05
21.64
142203 12/8/2017 112030 NAPA AUTO PARTS FARMINGTON
10.58 PARTS FOR FLAIL MOWER 161379 183345 1072 6230 VEHICLE SUPPLIES&PARTS STREET MAINTENANCE 01000 08
98.90 BRAKE PARTS 702 161380 183272 1072 6230 VEHICLE SUPPLIES&PARTS STREET MAINTENANCE 01000 08
109.48
142204 12/8/2017 116007 NIEMEYER,JAMES
25.00 BURN PERMIT REFUND 161283 BURN PERMIT REFUNm01 4365 BURNING PERMITS GENERAL FUND REVENUES 01000 01
25.00
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 6
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
142205 12/8/2017 102644 NORTHERN SAFETY TECHNOLOGY
380.23 BATTERY PORT-RESCUE 2 TRUCK 161343 44755 1060 6230 VEHICLE SUPPLIES&PARTS FIRE SERVICES 01000 06
380.23
142207 12/8/2017 100093 PELLICCI HARDWARE&RENTAL
3.59 HOLIDAY DECORATIONS 161264 K13396 1015 6240 BUILDING SUPPLIES&PARTS CITY HALL 01000 01
.99 CONNECTORS 161333 K12936 1015 6515 BUILDING REPAIR SERVICE CITY HALL 01000 01
166.05 HOLIDAY DECORATIONS 161266 36675 1015 6240 BUILDING SUPPLIES&PARTS CITY HALL 01000 01
2.99 HOLIDAY LIGHT HOOKS 161305 13227A 1015 6240 BUILDING SUPPLIES&PARTS CITY HALL 01000 D1
29.96 HOLIDAY LIGHT TIMER&HOOKS 161317 K13335 1015 6240 BUILDING SUPPLIES&PARTS CITY HALL 01000 01
11.99 HOLIDAY LIGHT HOOKS 161318 K13340 1015 6240 BUILDING SUPPLIES&PARTS CITY HALL 01000 01
.84 HAND TOOL 161350 K12768 1015 6220 EQUIP SUPPLIES&PARTS CITY HALL 01000 01
9.99 THERMOMETER 161347 K12737 1015 6401 PROFESSIONAL SERVICES CITY HALL 01000 01
29.94 CLEANING SUPPLIES 161353 K12843 1050 6250 OTHER SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05
.49 HAND TOOL 161350 K12768 1050 6220 EQUIP SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05
10.37 CAMERA BRACKET PARTS 161344 12937 1050 6250 OTHER SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05
2.49 EVIDENCE ROOM CAMERA SUPPLIES 161312 K13202 1052 6250 OTHER SUPPLIES&PARTS INVESTIGATION SERVICES 01000 05
24.99 NEW SHOP LIGHT 161341 K12900 1060 6515 BUILDING REPAIR SERVICE FIRE SERVICES 01000 06
64.95 HOSE NOZZLES 161342 K12935 1060 6515 BUILDING REPAIR SERVICE FIRE SERVICES 01000 06
8.02 HAND TOOL 161350 K12768 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06
33.98 GROUND CONNECTOR 20A 161357 K12827 1060 6220 EQUIP SUPPLIES&PARTS FIRE SERVICES 01000 06
.16 HAND TOOL 161350 K12768 1072 6220 EQUIP SUPPLIES&PARTS STREET MAINTENANCE 01000 08
.64 DOOR OPENER BATTERIES 161354 12869 1072 6220 EQUIP SUPPLIES&PARTS STREET MAINTENANCE 01000 08
.66 CLAMP 161328 K13123 1072 6515 BUILDING REPAIR SERVICE STREET MAINTENANCE 01000 08
5.99 GALVANIZED NIPPLE 161321 K32321 1072 6250 OTHER SUPPLIES&PARTS STREET MAINTENANCE 01000 08
1.99 THREADED ROD 161322 K13084 1072 6250 OTHER SUPPLIES&PARTS STREET MAINTENANCE 01000 08
70.54 HALLOWEEN WALK 161326 K13124 1090 6250 OTHER SUPPLIES&PARTS PARK MAINTENANCE 01000 09
.66 CLAMP 161328 K13123 1090 6515 BUILDING REPAIR SERVICE PARK MAINTENANCE 01000 09
23.96 RINK BOARDS PAINT 161332 K12913 1090 6250 OTHER SUPPLIES&PARTS PARK MAINTENANCE 01000 09
14.97 RINK BOARDS PAINT 161334 12957 1090 6250 OTHER SUPPLIES&PARTS PARK MAINTENANCE 01000 09 1
8.07 DOOR OPENER BATTERIES 161354 12869 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09
2.07 HAND TOOL 161350 K12768 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09
13.98 HILL VIEW FENCE TOOLS 161265 K13414 1090 6250 OTHER SUPPLIES&PARTS PARK MAINTENANCE 01000 09
1.47 HAND TOOL 161350 K12768 1093 6220 EQUIP SUPPLIES&PARTS SENIOR CITIZEN SERVICES 01000 09
89.11 PLEXI GLASS&VELCRO TAPE 161303 K13381 1093 6570 PROGRAMMING EXPENSE SENIOR CITIZEN SERVICES 01000 09
3.58 ORANGE FLAGGING TAPE 161348 K12766 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIm1000 09
639.48
142212 1218/2017 112632 RICOH USA,INC
140.19 COPIER MAINTENANCE OCT-NOV'17 161391 5051362592 1010 6505 EQUIPMENT REPAIR SERVICE ADMINISTRATION 01000 01
140.19
142213 12/8/2017 114173 ROWE LANDSCAPE SERVICES,INC
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 7
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
515.00 LANDSCAPING 161397 2831 1060 6560 CONTRACTUAL SERVICES FIRE SERVICES 01000 06
515.00
142214 12/8/2017 115041 SAND,HEATHER LEE
424.00 ZUMBA&YOGA CLASS NOV'17 161373 20171130- 1093 6401 PROFESSIONAL SERVICES SENIOR CITIZEN SERVICES 01000 09
ZUMBA/YOGA
424.00
142215 12/8/2017 107259 SCOVILL,SHAWN
15.00 TRNG:SEXUAL PREDATORS LUNCHES 161251 20171128-SCOVILL 1052 6470 TRAINING&SUBSISTANCE INVESTIGATION SERVICES 01000 05
15.00
142218 12/8/2017 100236 ST PAUL,CITY OF
310.00 SCOVILL CIT CERT TRAINING 161313 IN00025864 1052 6470 TRAINING&SUBSISTANCE INVESTIGATION SERVICES 01000 05
310.00
142220 12/8/2017 102247 SUNDGREN,MARK
22.66 TRNG:SEXUAL PREDATORS LUNCHES 161249 20171127- 1052 6470 TRAINING&SUBSISTANCE INVESTIGATION SERVICES 01000 05
SUNDGREN
22.66
142221 12/8/2017 111333 TITAN ENERGY SYSTEMS
1,143.00 GENERATOR ANNUAL SERVICE 161330 161222-015 1060 6515 BUILDING REPAIR SERVICE FIRE SERVICES 01000 06
1,143.00
142228 12/8/2017 101254 ORKIN EXTERMINATING
104.99 PEST CONTROL NOV'17 CITY HALL 161371 163332631/28379954 1015 6401 PROFESSIONAL SERVICES CITY HALL 01000 01
104.99
142229 12/8/2017 100093 PELLICCI HARDWARE&RENTAL
150.00 15 YR EE REC DAN MILLER 161388 15 YR EE REC DAN 1011 7420 OTHER HUMAN RESOURCES 01000 04
MILLER
150.00 I
20171114 11/28/2017 100085 DAKOTA ELECTRIC ASSOCIATION
492.75 FIRE DEPT 1 ELEC OCT'17 160446 167948-9 OCT'17 1060 6422 ELECTRIC FIRE SERVICES 01000 06
36.04 PARK&REC SIGN ELEC OCT'17 160445 226047-9 OCT'17 1090 6422 ELECTRIC PARK MAINTENANCE 01000 09
528.79
20171116 11/30/2017 102160 CARDMEMBER SERVICES
556.00 FRAUD CHARGE 161403 3893-2077-10/24 1000 1305 1 ACCOUNTS RECEIVABLE MANUAL GENERAL FUND BALANCE SHE®1000
556.00- FRAUD CHARGES RETURN 161404 0640-059-11/14 1000 1305 1 ACCOUNTS RECEIVABLE MANUAL GENERAL FUND BALANCE SHE®1000
5.02- FRAUD CHARGE INTEREST RETURN 161405 0640-A KO-11/14 1001 5350 MISCELLANEOUS REVENUE GENERAL FUND REVENUES 01000 01
68.33 OCT'17 CELL PHONE SERVICE 161004 7444-6072-10/26 1011 6412 CELLULAR PHONES HUMAN RESOURCES 01000 04
172.50 OCT'17 CELL PHONE SERVICE 161004 7444-6072-10/26 1031 6412 CELLULAR PHONES BUILDING INSPECTIONS 01000 07
23.05 DEPOSITION DONUTS 160908 1726-8792-10/10 1050 6470 TRAINING&SUBSISTANCE POLICE ADMINISTRATION 01000 05
184.07 4709 PROPHONIX CONF LODG FINAL 160909 1726-2773-10/23 1050 6470 TRAINING&SUBSISTANCE POLICE ADMINISTRATION 01000 05
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 8
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
2,000.00 4701 LEADERSHIP TRAINING BCA 160913 1726-6627-10/20 1050 6470 TRAINING&SUBSISTANCE POLICE ADMINISTRATION 01000 05
324.99 VACUUM 160916 1726-1058-10/10 1050 6250 OTHER SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05
8.29 LOBBY DOOR STOP 160917 1726-2340-10/10 1050 6515 BUILDING REPAIR SERVICE POLICE ADMINISTRATION 01000 05
425.00 CHAIR MAT 160919 1726-2449-10/25 1050 6250 OTHER SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05
24.87 RETIREMENT PARTY SUPPLIES 160922 1726-2182-10/20 1050 6250 OTHER SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05
6.41 RETIREMENT PARTY SUPPLIES 160924 1726-3011-10/20 1050 6250 OTHER SUPPLIES&PARTS POLICE ADMINISTRATION 01000 05
446.29 TRAINING MAGAZINES 160925 4021-1392-10/26 1051 6250 OTHER SUPPLIES&PARTS PATROL SERVICES 01000 05
115.78 STANDOFF FOOD 17001184 160926 4021-8964-11/1 1051 6470 TRAINING&SUBSISTANCE PATROL SERVICES 01000 05
75.00 AUMNDSON DMT REFR 160920 1726-2563-10/17 1051 6470 TRAINING&SUBSISTANCE PATROL SERVICES 01000 05
372.00 K-9 TEMP ALERT MONITORING PLAN 160912 1726-1064-10/11 1051 6406 K-9 EXPENSE PATROL SERVICES 01000 05
75.00 SIEM DMT RECERTIFICATION 160915 1726-3513-10/24 1051 6470 TRAINING&SUBSISTANCE PATROL SERVICES 01000 05
1,050.26 OCT'17 CELL PHONE SERVICE 161004 7444-6072-10/26 1051 6412 CELLULAR PHONES PATROL SERVICES 01000 05
560.16 OCT'17 CELL PHONE SERVICE 161005 7444-8721-10/18 1051 6412 CELLULAR PHONES PATROL SERVICES 01000 05
2,136.36 EVIDENCE GUN LOCKERS 160910 1726-6427-10/6 1052 6220 EQUIP SUPPLIES&PARTS INVESTIGATION SERVICES 01000 05
474.00 SRO DRUNK GOGGLES 160923 1726-6421-10/23 1052 6250 OTHER SUPPLIES&PARTS INVESTIGATION SERVICES 01000 05
40.99 ECU JUMP DRIVES 160918 1726-2320-10/19 1052 6250 OTHER SUPPLIES&PARTS INVESTIGATION SERVICES 01000 05
510.00 UNDERSTAND SEX PRED TRNG 160914 4021-8254-10/24 1052 6470 TRAINING&SUBSISTANCE INVESTIGATION SERVICES 01000 05
61.41 MEAL AT CHIEFS CONFRENCE 160931 8040-9052-10/23 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06
431.70 HOTEL FOR CHIEFS CONFRENCE 160932 8040-7547-10/23 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06
459.33 HOTEL FOR CHIEF CONFRENCE 160933 8040-7554-10/23 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06
77.06 AWARD DINNER 160934 8040-3587-10/11 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06
51.81 CHIEFS CONFRENCE MEAL 160911 8040-4662-10/23 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06
41.52 FIRE CHIEFS CONFRENCE MEAL 161006 8040-5199-10/23 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06
53.36 FIRE CHIEFS CONFRENCE MEAL 161007 8040-2800-10/23 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06
5.79 STORAGE BAGS 161079 6133-5939-10/6 1060 6250 OTHER SUPPLIES&PARTS FIRE SERVICES 01000 06
46.98 FOOD FOR ICS 300 CLASS 161080 6125-0164-10/6 1060 6470 TRAINING&SUBSISTANCE FIRE SERVICES 01000 06
315.09 OCT'17 CELL PHONE SERVICE 161005 7444-8721-10/18 1060 6412 CELLULAR PHONES FIRE SERVICES 01000 06
50.84 OCT'17 CELL PHONE SERVICE 161004 7444-6072-10/26 1060 6412 CELLULAR PHONES FIRE SERVICES 01000 06
212.46 OCT'17 CELL PHONE SERVICE 161004 7444-6072-10/26 1070 6412 CELLULAR PHONES ENGINEERING SERVICES 01000 07
125.00 MD BRIDGE RE-CERTIFICATION 160940 6976-0727-10/6 1070 6470 TRAINING&SUBSISTANCE ENGINEERING SERVICES 01000 07
13.67 HVAC FILTERS 160807 1734-4775-10/27 1072 6220 EQUIP SUPPLIES&PARTS STREET MAINTENANCE 01000 08
11.12 HVAC FILTERS 160793 1734-5739-10/23 1072 6220 EQUIP SUPPLIES&PARTS STREET MAINTENANCE 01000 08
.80 DISPENSER KEY 160794 1734-9623-10/23 1072 6240 BUILDING SUPPLIES&PARTS STREET MAINTENANCE 01000 08
1.70 OVEN REPLACEMENT PART 160810 1734-3211-10/18 1072 6240 BUILDING SUPPLIES&PARTS STREET MAINTENANCE 01000 08
5.34 OVEN REPLACEMENT PART 160810 1734-3211-10/18 1090 6240 BUILDING SUPPLIES&PARTS PARK MAINTENANCE 01000 09
2.48 DISPENSER KEY 160794 1734-9623-10/23 1090 6240 BUILDING SUPPLIES&PARTS PARK MAINTENANCE 01000 09
49.00 SUPERVISON WORKSHOP-JPIRE 160795 5604-0015-11/2 1090 6470 TRAINING&SUBSISTANCE PARK MAINTENANCE 01000 09
140.47 HVAC FILTERS 160793 1734-5739-10/23 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09
172.96 HVAC FILTERS 160807 1734-4775-10/27 1090 6220 EQUIP SUPPLIES&PARTS PARK MAINTENANCE 01000 09
343.22 OCT'17 CELL PHONE SERVICE 161004 7444-6072-10/26 1090 6412 CELLULAR PHONES PARK MAINTENANCE 01000 09
10.57 GARDEN CLUB TRIP 160838 3893-8164-10/19 1093 6570 PROGRAMMING EXPENSE SENIOR CITIZEN SERVICES 01000 09
57.09 COFFEE CAFE 160829 3893-9119-10/27 1093 6492 ADVERTISING SENIOR CITIZEN SERVICES 01000 09
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 9
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
87.04 OCT'17 CELL PHONE SERVICE 161004 7444-6072-10/26 1094 6412 CELLULAR PHONES PARK&RECREATION ADMIN 01000 09
70.02 OCT'17 CELL PHONE SERVICE 161005 7444-8721-10/18 1094 6412 CELLULAR PHONES PARK&RECREATION ADMIN 01000 09
11.58 PLASTIC BAGS FOR REC PROGRAMS 161059 6984-6033-10/10 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIm1000 09
15.60 MAILING AWARDS 161263 6984-0454-10/31 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIO1000 09
23.00 MOM AND SON SORR PARTY 160833 3893-4786-11/3 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVI/D1000 09
3.00 MOM AND SON SORR PARTY 160834 3893-4604-11/3 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIID1000 09
17.00 MOM AND SON SORR PARTY 160835 3893-4869-11/3 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVI01000 09
78.92 MOM AND SON SORR PARTY 160837 3893-4084-10/18 1095 6570 PROGRAMMING EXPENSE RECREATION PROGRAM SERVIID1000 09
12,135.26
01000 GENERAL FUND 171,296.41
20171116 11/30/2017 102160 CARDMEMBER SERVICES
89.00 MREJ INDUSTRIAL SUMMIT 160811 8032-0114-10/23 2000 6470 TRAINING&SUBSISTANCE HRA/ECONOMIC DEVELOPMEN132000 03
25.00 DCR CHAMBER PROGRAM 160812 8032-9773-10/11 2000 6470 TRAINING&SUBSISTANCE HRA/ECONOMIC DEVELOPMEN102000 03
30.00 EDAM PAST PRESIDENTS SEMINAR 160813 8032-0015-10/16 2000 6470 TRAINING&SUBSISTANCE HRA/ECONOMIC DEVELOPMENE02000 03
300.00 MNCAR DUES 2018 161002 8032-0569-10/16 2000 1505 PREPAID EXPENSES HRA/ECONOMIC DEVELOPMENTD2000 03
295.00 EDAM 2018 MEMBERSHIP 161003 8032-0023-10/16 2000 1505 PREPAID EXPENSES HRA/ECONOMIC DEVELOPMEN102000 03
739.00
02000 HRA/ECONOMIC DEVELOPMENT 739.00
142181 12/8/2017 100077 FRONTIER COMMUNICATIONS
70.80 ARENA ALARM LINE NOV-DEC'17 161304 651-463-3016 2502 6411 TELEPHONE ICE ARENA OPERATIONS EXPE 02500 09
DEC'17
70.80
142182 12/8/2017 100044 GRAINGER INC
187.76 BARRIERS FOR HS GAMES 161315 9616652211 2502 6240 BUILDING SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09
187.76
142207 12/8/2017 100093 PELLICCI HARDWARE&RENTAL
11.42 BARRIER INSTALL ITEMS 161316 K13261 2502 6515 BUILDING REPAIR SERVICE ICE ARENA OPERATIONS EXPE 02500 09
8.08 DOOR REPAIR BOLTS 161329 K13215 2502 6240 BUILDING SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09
1.64 HAND TOOL 161350 K12768 2502 6220 EQUIP SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09
23.72 SKATE LESSON SUPPLIES 161351 K12809 2502 6570 PROGRAMMING EXPENSE ICE ARENA OPERATIONS EXPE 02500 09
132.79 SOFTENER SALT&TRASH BAGS 161352 K12895 2502 6240 BUILDING SUPPLIES&PARTS ICE ARENA OPERATIONS EXPE 02500 09
177.65
20171116 11/30/2017 102160 CARDMEMBER SERVICES
50.00 SUPERVISON WORKSHOP-JPIRE 160795 5604-0015-11/2 2502 6470 TRAINING&SUBSISTANCE ICE ARENA OPERATIONS EXPE 02500 09
83.47 SKATE LESSONS SUPPLIES 160808 1734-3249-10/27 2502 6570 PROGRAMMING EXPENSE ICE ARENA OPERATIONS EXPE 02500 09
293.90 LEARN TO SKATE CLOTHING 160809 1734-8221-11/3 2502 6570 PROGRAMMING EXPENSE ICE ARENA OPERATIONS EXPE 02500 09
39.25 LTS MEMBERSHIP 160826 1734-0600-10/30 2502 6570 PROGRAMMING EXPENSE ICE ARENA OPERATIONS EXPE 02500 09
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 10
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
39.25 LTS MEMBERSHIP 160827 1734-0618-10/30 2502 6570 PROGRAMMING EXPENSE ICE ARENA OPERATIONS EXPE 02500 09
39.25 LTS MEMBERSHIP 160828 1734-0634-10/30 2502 6570 PROGRAMMING EXPENSE ICE ARENA OPERATIONS EXPE 02500 09
135.87 SKATE LESSONS 161018 1734-7311-11/1 2502 6570 PROGRAMMING EXPENSE ICE ARENA OPERATIONS EXPE 02500 09
46.48 SKATE LESSONS 161019 1734-3108-11/1 2502 6570 PROGRAMMING EXPENSE ICE ARENA OPERATIONS EXPE 02500 09
727.47
02500 ICE ARENA 1,163.68
142177 12/8/2017 100364 EHLERS&ASSOCIATES INC
4,877.50 ARBITRAGE CALCULATION 161372 75288 3092 7130 FISCAL AGENT FEES 20138 GO STREET RECONSTR 03092 02
4,877.50
03092 2013B GO STREET RECONST BONDS 4,877.50
142156 12/8/2017 107043 ALPHA VIDEO AND AUDIO INC
350.00 SERVICE ON AUDIO EQUIPMENT 161377 SVCINV17318 4005 6401 PROFESSIONAL SERVICES CABLE/COMMUNICATIONS PRO,04000 01
350.00
04000 CAPITAL ACQUISITION 350.00
20171116 11/30/2017 102160 CARDMEMBER SERVICES
29.00 SILENT AUCTION SUPPLIES 160830 3893-4549-10/24 4502 6570 PROGRAMMING EXPENSE RRC CAPITAL IMPROVEMENT F 04500 09
27.42 WAFFLE BREAKFAST BEVERAGES 160831 3893-7602-10/30 4502 6570 PROGRAMMING EXPENSE RRC CAPITAL IMPROVEMENT F 04500 09
19.99 PROPANE 160832 3893-4852-10/27 4502 6570 PROGRAMMING EXPENSE RRC CAPITAL IMPROVEMENT F 04500 09
20.00 SILENT AUCTION SUPPLIES 160836 3893-0000-10/17 4502 6570 PROGRAMMING EXPENSE RRC CAPITAL IMPROVEMENT F 04500 09
96.41
04500 RECREATION CAPITAL PROJECTS 96.41
142102 12/1/2017 115987 BAYCOM
6,668.00 NEW SQUAD CAMERA 161186 EQUIPINV_011073 5602 6940 50 VEHICLES-POLICE GEN CAPITAL EQUIP FUND EX 05600
6,668.00
142132 12/1/2017 102644 NORTHERN SAFETY TECHNOLOGY
55.31 SQUAD 71 MIC HOLDER 161152 44724 5602 6940 VEHICLES GEN CAPITAL EQUIP FUND EX 05600
55.31- SQ#71 MIC HOLDER 161152 44724 5602 6940 VEHICLES GEN CAPITAL EQUIP FUND EX 05600
55.31 SQ#71 MIC HOLDER 161152 44724 5602 6940 50 VEHICLES-POLICE GEN CAPITAL EQUIP FUND EX 05600
55.31
05600 GENERAL CAPITAL EQUIPMENT FUND 6,723.31
142097 12/1/2017 113303 ARTISAN BEER COMPANY
796.75 BEER ORDER 161124 3223132-33 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 11
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
64.00 BENT PADDLE BEER ORDER 161157 3224429 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
95.00 SURLY VARIETY BEER ORDER 161158 3224428 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
955.75
142100 12/1/2017 115520 BALD MAN BREWING COMPANY
177.60 BEER ORDER 161086 E-1732 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
177.60
142103 12/1/2017 100493 BELLBOY CORPORATION
54.00 BLOODY MARY MIX 161087 96781900 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
288.15 TWISTED SHOTZ&BLOODY MARY MX 161088 61658400 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
20.80 BLOODY MARY MIX 161087 96781900 6115 6250 OTHER SUPPLIES&PARTS PILOT KNOB LIQUOR 06100 02
362.95
142104 12/1/2017 111280 BERNICK'S WINE
238.10 BEER ORDER 161089 392965 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
20.00 MP ORANGE 161090 392964 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
615.60 BEER ORDER 161091 394276 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
873.70
142105 12/1/2017 114472 BREAKTHRU BEVERAGE MN BEER,LLC
10,337.31 BEER ORDER 161092 1090786273 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
3,979.75 BEER ORDER 161093 1090789038 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
14,317.06
142106 12/1/2017 114471 BREAKTHRU BEVERAGE MN WINE&SPIRITS
2,000.47 LIQUOR&SPIRITS ORDER 161094 1090718692 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
279.93 LIQUOR&SPIRITS ORDER 161095 1090721699 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
2,835.81 LIQUOR&SPIRITS ORDER 161096 1080721697 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
248.35 WINE ORDER 161097 1080721698 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 1
858.45 LIQUOR&SPIRITS ORDER 161159 1080725274 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02 1
6,223.01
142107 12/1/2017 108360 CANNON RIVER WINERY
288.00 WINE ORDER 161160 4235 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
288.00
142109 12/1/2017 100071 COLLEGE CITY BEVERAGE INC
9,844.40 BEER ORDER 161098 100-1293 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
4,071.00 BEER ORDER 161099 100-1327 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
185.06- BEER ORDER CREDIT 161100 100-1294 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
12.49- BEER ORDER CREDIT 161101 100-1329 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
3,439.85 BEER ORDER 161125 100-1333 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
276.12 LIQUOR&SPIRITS ORDER 161127 377747 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
17,433.82
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note' Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 12
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
142117 12/1/2017 100027 GREAT LAKES COCA-COLA DISTRIBUTION,LLC
276.05 POP ORDER 160862 3608204409 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
276.05
142120 12/1/2017 100074 HOHENSTEINS INC
592.00 BEER ORDER 161102 930976 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
654.50 BEER ORDER 161161 932208 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
1,246.50
142122 12/1/2017 109846 J J TAYLOR DISTRIBUTING CO OF MN INC
5,221.32 BEER ORDER 161103 2769810 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
2,149.25 BEER ORDER 161162 2769854 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
7,370.57
142123 12/1/2017 100033 JOHNSON BROTHERS LIQUOR CO
262.53- BLACK BOX RED BLEND CREDIT 161104 650980 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
250.53 KARKOV VODKA 161105 5870837 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
811.99 WINE ORDER 161106 5870838 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
21.99 B&J PINA COLADA 161107 5873590 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
1,988.88 WINE ORDER 161108 5873589 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
1,469.60 LIQUOR&SPIRITS ORDER 161109 5873588 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
3,219.84 LIQUOR&SPIRITS ORDER 161110 5873587 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
532.11 WINE ORDER 161111 5873586 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
1,594.71 LIQUOR&SPIRITS ORDER 161112 5873585 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
25.60 KINKY COCKTAILS PINK 161113 5873584 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
3,074.35 WINE ORDER 161114 5873583 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
2,185.82 LIQUOR&SPIRITS ORDER 161115 5873582 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
40.36- FRANZIA SUNSET BLUSH CREDIT 161128 652827 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
40.36- FRANZIA CRISP WHITE CREDIT 161129 652133 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 D2
612.05 APOTHIC VARIETY WINE ORDER 161130 5878300 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
432.03 WINE ORDER 161163 5878720 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
1,583.21 LIQUOR&SPIRITS ORDER 161164 5878719 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
956.96 WINE ORDER 161165 5878718 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
1,874.41 LIQUOR&SPIRITS ORDER 161166 5878717 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
550.91 WINE ORDER 161167 5878716 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
440.74 LIQUOR&SPIRITS ORDER 161168 5878715 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
21,282.48
142128 12/1/2017 100084 MINNESOTA DEPT OF PUBLIC SAFETY
20.00 DT LIQ STORE 2018 BUYER CARD 161180 6517 MOOFSL 6100 1505 PREPAID EXPENSES LIQUOR OPERATIONS 06100 02
20.00 PK LIQ STORE 2018 BUYER CARD 161181 8143 MOOFSL 2018 6100 1505 PREPAID EXPENSES LIQUOR OPERATIONS 06100 02
40.00
142134 12/1/2017 100290 PAUST1S&SONS WINE COMPANY
1,076.76 WINE ORDER 161116 8611745-IN 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 13
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
570.75 WINE ORDER 161169 8612352-IN 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
1,647.51
142135 12/1/2017 100032 PEPSI COLA COMPANY
124.85 POP ORDER 160715 29670758 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
124.85
142136 12/1/2017 100034 PHILLIPS WINE AND SPIRITS INC
65.51 SUTTER FRE WHITE ZINFINDEL 161118 2265451 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
841.64 WINE ORDER 161119 2265450 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
2,867.75 LIQUOR&SPIRITS ORDER 161120 2265449 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02 I
69.51- BIG HOUSE RED WINE CREDIT 161131 279153 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
611.44 WINE ORDER 161170 2268765 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
941.93 LIQUOR&SPIRITS ORDER 161171 2268764 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
5,258.76
142141 12/1/2017 107945 SCHWINESS LLC
9,793.55 PK LIQUOR STORE RENT DEC'17 161178 2252 6115 6556 BUILDING RENTAL PILOT KNOB LIQUOR 06100 02
9,793.55
142142 12/1/2017 107018 SHAMROCK GROUP i
181.44 ICE CUBE ORDER 161121 2185795 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
117.18 ICE CUBE ORDER 161132 2182993 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
298.62
142143 12/1/2017 112051 SOUTHERN GLAZERS OF MN
5,084.24 WINE&LIQUOR ORDER 161122 1616077 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
3,678.19 WINE&LIQUOR ORDER 161172 1618592 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
96.00- BERINGER WHITE ZINFINDEL CRDT 161173 9120661 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
8,666.43
142150 12/1/2017 115853 URBAN GROWLER BREWING COMPANY,LLC
264.00 BEER ORDER 161133 10361 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
264.00
142151 12/1/2017 113871 VAN PAPER COMPANY
176.10 LIQUOR STORE BAGS 161149 443626-00 6115 6250 OTHER SUPPLIES&PARTS PILOT KNOB LIQUOR 06100 02
176.10
142152 12/1/2017 108808 VINOCOPIA
259.50 WINE,BEER,&LIQUOR ORDER 161123 0193967-IN 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
198.00 BEER ORDER 161174 0194986-IN 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
457.50
142154 12/1/2017 100334 WINE MERCHANTS
.75 BARTENURA MOSCATO 161175 7159943 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
799.10 WINE ORDER 161176 7159961 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note. Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 14
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
799.85
142158 12/8/2017 113303 ARTISAN BEER COMPANY
32.00 BENT PADDLE BEER ORDER 161213 3224328 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
536.00 SURLY VARIETY BEER ORDER 161214 3224327 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
568.00
142161 12/8/2017 100493 BELLBOY CORPORATION
215.45 LIQUOR&SPIRITS ORDER 161207 61848200 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
178.51 LIQUOR SUPPLIES&MIXES 161208 96836200 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
187.69 LIQUOR SUPPLIES&MIXES 161215 96771100 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
104.90 LIQUOR SUPPLIES&MIXES 161216 96836300 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
8.90 LIQUOR SUPPLIES&MIXES 161215 96771100 6115 6250 OTHER SUPPLIES&PARTS PILOT KNOB LIQUOR 06100 02
695.45
142162 12/8/2017 111280 BERNICK'S WINE
193.25 BEER ORDER 161217 395644 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
193.25
142164 12/8/2017 114472 BREAKTHRU BEVERAGE MN BEER,LLC
2,652.20 BEER ORDER 161209 1090791663 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
5,387.28 BEER ORDER 161218 1090791664 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
8,039.48
142165 12/8/2017 114471 BREAKTHRU BEVERAGE MN WINE&SPIRITS
530.93 WINE ORDER 161219 1080725276 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
786.86 LIQUOR&SPIRITS ORDER 161220 1080725275 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
1,317.79
142169 12/8/2017 100071 COLLEGE CITY BEVERAGE INC
3,451.45 BEER ORDER 161210 100-1355 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
145.63- BEER ORDER CREDIT 161211 100-1356 CR 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
92.04 BEER ORDER 161221 377751 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
2,818.06 BEER ORDER 161222 100-1351 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
72.65- BEER ORDER&CREDIT 161223 100-1354 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
6,143.27
142183 12/8/2017 100074 HOHENSTEINS INC
1,154.30 BEER ORDER 161224 932207 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
1,154.30
142186 12/8/2017 109846 J J TAYLOR DISTRIBUTING CO OF MN INC
5,342.96 BEER ORDER 161225 2769851 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
5,342.96
142189 12/8/2017 100033 JOHNSON BROTHERS LIQUOR CO
85.51- SVEDKA VODKA CREDIT 161226 651571 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 15
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
49.66- BAREFOOT MOSCATO CREDIT 161227 652722 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
39.45- FRANZIA CHARDONNAY CREDIT 161228 652723 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
168.51- JEREMIAH WEED WHISKEY CREDIT 161229 653579 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
1,836.15 APOTHIC VARIETY WINE ORDER 161230 5878179 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
777.09 WINE ORDER 161231 5878608 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
133.24 LIQUOR&SPIRITS ORDER 161232 5878604 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
2,323.29 LIQUOR&SPIRITS ORDER 161233 5878606 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
920.13 LIQUOR&SPIRITS ORDER 161234 5878609 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
522.27 WINE ORDER 161235 5878610 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
342.53 SVEDKA VODKA VARIETY ORDER 161236 5878607 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
731.22 WINE ORDER 161237 5878605 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
7,242.79
142199 12/8/2017 100527 METRO ALARM CONTRACTORS INC
180.00 BACK DOOR SENSOR SERVICE 161396 64356 6115 6515 BUILDING REPAIR SERVICE PILOT KNOB LIQUOR 06100 02
180.00
142206 12/8/2017 100290 PAUSTIS&SONS WINE COMPANY
235.00 WINE ORDER 161239 8612356-IN 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
235.00
142207 12/8/2017 100093 PELLICCI HARDWARE&RENTAL
72.78 CLEANING SUPPLIES 161335 K12916 6115 6250 OTHER SUPPLIES&PARTS PILOT KNOB LIQUOR 06100 02
21.40 BACK DOOR SWEEP 161349 K12837 6115 6250 OTHER SUPPLIES&PARTS PILOT KNOB LIQUOR 06100 02
94.18
142208 12/8/2017 113089 PETERSON,BLAIR
34.24 NOV'17 MILEAGE 161395 20171130- 6110 6485 MILEAGE REIMBURSEMENT DOWNTOWN LIQUOR REV&EXI06100 02
PETERSON
34.24 NOV'17 MILEAGE 161395 20171130- 6115 6485 MILEAGE REIMBURSEMENT PILOT KNOB LIQUOR 06100 02
PETERSON
68.48
142209 12/8/2017 100034 PHILLIPS WINE AND SPIRITS INC
49.01- PHILLIPS VODKA CREDIT 161238 280272 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
597.96 LIQUOR&SPIRITS ORDER 161241 2268707 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
616.41 WINE ORDER 161242 2268708 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
1,165.36
142211 12/8/2017 100196 QUALITY REFRIGERATION INC
224.44 SEMI-ANNUAL SERVICE AGREEMENT 161368 0045644 6110 6505 EQUIPMENT REPAIR SERVICE DOWNTOWN LIQUOR REV&EX186100 02
224.44 SEMI-ANNUAL SERVICE AGREEMENT 161369 0045643 6115 6505 EQUIPMENT REPAIR SERVICE PILOT KNOB LIQUOR 06100 02
448.88
142216 12/8/2017 107018 SHAMROCK GROUP
24.08 ICE CUBE ORDER 161243 2182992 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 16
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
- - 24.08 - - -
142217 1218/2017 112051 SOUTHERN GLAZER'S OF MN
2,903.64 LIQUOR&SPIRITS ORDER 161244 1618594 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
52.00- MAIN&VINE WINE CREDIT 161245 9120662 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
676.00- MAIN&VINE WINE CREDIT 161246 9120660 CR 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
2,175.64
142222 12/8/2017 109709 TRIHUS,DAVID M
21.40 NOV'17 MILEAGE 161398 20171130-TRIHUS 6110 6485 MILEAGE REIMBURSEMENT DOWNTOWN LIQUOR REV&EXI86100 02
21.40 NOV'17 MILEAGE 161398 20171130-TRIHUS 6115 6485 MILEAGE REIMBURSEMENT PILOT KNOB LIQUOR 06100 02
42.80
142225 12/8/2017 102592 WINE COMPANY,THE
109.00 DR LOOOSEN RIESLING 161212 55883 6100 1405 10 INVENTORY-DOWNTOWN LIQUOR OPERATIONS 06100 02
216.20 WINE ORDER 161247 55884 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
325.20
142226 12/8/2017 100334 WINE MERCHANTS
575.59 WINE ORDER 161248 7159944 6100 1405 15 INVENTORY-PILOT KNOB LIQUOR OPERATIONS 06100 02
575.59
06100 LIQUOR OPERATIONS 134,367.16
142125 1211/2017 100049 LOCAL GVMT INFO SYSTEMS ASSN.
972.25 LOGIS BILL-OCT'17 161194 44363 6202 6402 DATA PROCESSING SEWER OPERATIONS EXPENSE06200 08
972.25
142146 12/1/2017 112307 T-MOBILE
6.66 GPS SERVICE NOV'17 161197 823329497 NOV'17 6202 6220 EQUIP SUPPLIES&PARTS SEWER OPERATIONS EXPENSE06200 08
6.66
142166 12/8/2017 107089 CANNON VALLEY PRINTING
675.45 PRINTING SERVICES-CNRG WINTER 161370 FPR 36054 6202 6450 OUTSIDE PRINTING SEWER OPERATIONS EXPENSE06200 08
675.45
142168 12/8/2017 100025 CINTAS CORP LOC 754
27.47 WEEKLY UNIFORM CLEANING NOV'17 161262 754800202 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE06200 08
27.76 WEEKLY UNIFORM CLEANING NOV'17 161269 754797545 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE06200 08
28.06 WEEKLY UNIFORM CLEANING NOV'17 161324 754792255 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE06200 08
27.47 WEEKLY UNIFORM CLEANING NOV'17 161325 754794921 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE06200 08
27.58 WEEKLY UNIFORM CLEANING NOV'17 161359 754789575 6202 6290 UNIFORMS&CLOTHING SEWER OPERATIONS EXPENSE06200 08
138.34
142171 12/8/2017 100581 CRAWFORD DOOR SALES CO
33.55 OVER HEAD DOOR REPAIR 161327 27856 6202 6515 BUILDING REPAIR SERVICE SEWER OPERATIONS EXPENSE06200 08
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 17
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
33.55
142173 12/8/2017 110844 DAKOTA COUNTY FINANCIAL SRVS
144.98 OCT'17 DIESEL FUEL 161302 00028039 6202 6272 FUEL SEWER OPERATIONS EXPENSE06200 08
144.98
142196 12/8/2017 114625 MASTER MECHANICAL,INC
254.75 HVAC SERVICE 161311 49347 6202 6505 EQUIPMENT REPAIR SERVICE SEWER OPERATIONS EXPENSE06200 08
254.75
142207 12/8/2017 100093 PELLICCI HARDWARE&RENTAL
47.96 MILK HOUSE HEATER 161292 K13407 6202 6250 OTHER SUPPLIES&PARTS SEWER OPERATIONS EXPENSE06200 08
2.23 CLAMP 161328 K13123 6202 6515 BUILDING REPAIR SERVICE SEWER OPERATIONS EXPENSE06200 08
1.47 HAND TOOL 161350 K12768 6202 6220 EQUIP SUPPLIES&PARTS SEWER OPERATIONS EXPENSE06200 08
2.23 DOOR OPENER BATTERIES 161354 12869 6202 6220 EQUIP SUPPLIES&PARTS SEWER OPERATIONS EXPENSE06200 08
53.89
20171114 11/28/2017 100085 DAKOTA ELECTRIC ASSOCIATION
18.08 220TH ST LIFT STATION OCT'17 160447 140522-4 OCT'17 6202 6422 ELECTRIC SEWER OPERATIONS EXPENSE06200 08
18.08
20171115 11/28/2017 114654 INVOICE CLOUD
100.64 OCT'17 IC&OBD FEES 160574 819-2017_10 6202 6545 PYMT PROCESSING FEES SEWER OPERATIONS EXPENSE06200 08
100.64
20171116 11/30/2017 102160 CARDMEMBER SERVICES
38.87 HVAC FILTERS 160793 1734-5739-10/23 6202 6220 EQUIP SUPPLIES&PARTS SEWER OPERATIONS EXPENSE06200 D8
1.97 DISPENSER KEY 160794 1734-9623-10/23 6202 6240 BUILDING SUPPLIES&PARTS SEWER OPERATIONS EXPENSE06200 08
47.86 HVAC FILTERS 160807 1734-4775-10/27 6202 6220 EQUIP SUPPLIES&PARTS SEWER OPERATIONS EXPENSE06200 08
4.25 OVEN REPLACEMENT PART 160810 1734-3211-10/18 6202 6240 BUILDING SUPPLIES&PARTS SEWER OPERATIONS EXPENSE06200 08
94.35 OCT17 CELL PHONE SERVICE 161004 7444-6072-10/26 6202 6412 CELLULAR PHONES SEWER OPERATIONS EXPENSE06200 08
35.01 OCT'17 CELL PHONE SERVICE 161005 7444-8721-10/18 6202 6412 CELLULAR PHONES SEWER OPERATIONS EXPENSE06200 08
222.31
06200 SEWER OPERATIONS 2,620.90
142125 12/1/2017 100049 LOCAL GVMT INFO SYSTEMS ASSN.
832.25 LOGIS BILL-OCT'17 161194 44363 6302 6402 DATA PROCESSING SOLID WASTE OPERATIONS 06300 08
832.25
142144 12/1/2017 100379 SPRINT-NEXTEL
26.37 SOLID WASTE TRACKER OCT-NOV'17 161201 875483313 NOV'17 6302 6412 CELLULAR PHONES SOLID WASTE OPERATIONS 06300 08
26.37
142166 12/8/2017 107089 CANNON VALLEY PRINTING
675.32 PRINTING SERVICES-CNRG WINTER 161370 FPR 36054 6302 6450 OUTSIDE PRINTING SOLID WASTE OPERATIONS 06300 08
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 18
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
675.32
142168 12/8/2017 100025 CINTAS CORP LOC 754
54.94 WEEKLY UNIFORM CLEANING NOV'17 161262 754800202 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08
55.53 WEEKLY UNIFORM CLEANING NOV'17 161269 754797545 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08
56.11 WEEKLY UNIFORM CLEANING NOV'17 161324 754792255 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08
54.94 WEEKLY UNIFORM CLEANING NOV'17 161325 754794921 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08
58.16 WEEKLY UNIFORM CLEANING NOV'17 161359 754789575 6302 6290 UNIFORMS&CLOTHING SOLID WASTE OPERATIONS 06300 08
279.68
142171 12/8/2017 100581 CRAWFORD DOOR SALES CO
49.34 OVER HEAD DOOR REPAIR 161327 27856 6302 6515 BUILDING REPAIR SERVICE SOLID WASTE OPERATIONS 06300 08
49.34
142172 12/8/2017 109866 CUMMINS,INC
2,906.40 COMPUTER REPAIR FOR 3213 161338 100-10354 6302 6230 VEHICLE SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08
2,906.40
142173 12/8/2017 110844 DAKOTA COUNTY FINANCIAL SRVS
3,664.62 OCT'17 DIESEL FUEL 161302 00028039 6302 6272 FUEL SOLID WASTE OPERATIONS 06300 08
3,664.62
142175 12/8/2017 100057 DICK'S SANITATION INC
983.35 NOV'17 RECYCLING SCHOOLS 161365 DT0001990609 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08
4,459.06 NOV'17 RECYCLING COMMERCIAL 161366 DT0002001231 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08
23,136.22 NOV'17 RECYCLING RESIDENTIAL 161367 DT0002001232 6302 6401 PROFESSIONAL SERVICES SOLID WASTE OPERATIONS 06300 08
28,578.63
142196 12/8/2017 114625 MASTER MECHANICAL,INC
152.85 HVAC SERVICE 161311 49347 6302 6505 EQUIPMENT REPAIR SERVICE SOLID WASTE OPERATIONS 06300 08
152.85
142203 12/8/2017 112030 NAPA AUTO PARTS FARMINGTON
38.44 HOSE FOR 3214 160665 180348 6302 6230 VEHICLE SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08
72.00- BRAKE SHOE CORE RETURN 160667 181769 6302 6230 VEHICLE SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08
33.56-
142207 12/8/2017 100093 PELLICCI HARDWARE&RENTAL
3.49 CLAMP 161328 K13123 6302 6515 BUILDING REPAIR SERVICE SOLID WASTE OPERATIONS 06300 08
30.84 SHOP SUPPLIES 161345 13109A 6302 6250 OTHER SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08
.52 HAND TOOL 161350 K12768 6302 6220 EQUIP SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08
2.32 DOOR OPENER BATTERIES 161354 12869 6302 6220 EQUIP SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08
37.17
20171115 11/28/2017 114654 INVOICE CLOUD
100.64 OCT'17 IC&OBD FEES 160574 819-2017_10 6302 6545 PYMT PROCESSING FEES SOLID WASTE OPERATIONS 06300 08
100.64
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 19
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
20171116 11/30/2017 102160 CARDMEMBER SERVICES
40.36 HVAC FILTERS 160793 1734-5739-10/23 6302 6220 EQUIP SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08
2.05 DISPENSER KEY 160794 1734-9623-10/23 6302 6240 BUILDING SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08
49.69 HVAC FILTERS 160807 1734-4775-10/27 6302 6220 EQUIP SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08
4.41 OVEN REPLACEMENT PART 160810 1734-3211-10/18 6302 6240 BUILDING SUPPLIES&PARTS SOLID WASTE OPERATIONS 06300 08
119.88 OCT'17 CELL PHONE SERVICE 161004 7444-6072-10/26 6302 6412 CELLULAR PHONES SOLID WASTE OPERATIONS 06300 08
216.39
06300 SOLID WASTE OPERATIONS 37,486.10
142101 12/1/2017 112190 BARR ENGINEERING COMPANY
2,712.68 SURFACE WTR MGNT PLAN UPDATE 161198 23191355.00-6 6402 6401 10001 PROFESSIONAL SERVICES STORM WATER UTILITY OPERA 06400 08
2,712.68
142108 12/1/2017 100578 CEMSTONE PRODUCTS CO
276.00 REPAIR CATCH BASIN 161150 C1851604 6402 6250 OTHER SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08
276.00
142125 12/1/2017 100049 LOCAL GVMT INFO SYSTEMS ASSN.
832.25 LOGIS BILL-OCT'17 161194 44363 6402 6402 DATA PROCESSING STORM WATER UTILITY OPERA 06400 08
832.25
142146 12/1/2017 112307 T-MOBILE
6.66 GPS SERVICE NOV'17 161197 823329497 NOV'17 6402 6220 EQUIP SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08
6.66
142168 12/8/2017 100025 CINTAS CORP LOC 754
27.47 WEEKLY UNIFORM CLEANING NOV'17 161262 754800202 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08 I
27.76 WEEKLY UNIFORM CLEANING NOV'17 161269 754797545 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08
28.06 WEEKLY UNIFORM CLEANING NOV'17 161324 754792255 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08
27.47 WEEKLY UNIFORM CLEANING NOV'17 161325 754794921 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08
26.58 WEEKLY UNIFORM CLEANING NOV'17 161359 754789575 6402 6290 UNIFORMS&CLOTHING STORM WATER UTILITY OPERA 06400 08
137.34
142171 12/8/2017 100581 CRAWFORD DOOR SALES CO
14.80 OVER HEAD DOOR REPAIR 161327 27856 6402 6515 BUILDING REPAIR SERVICE STORM WATER UTILITY OPERA 06400 08
14.80
142195 12/8/2017 100063 MACQUEEN EQUIPMENT,INC
43.72 FUEL CAP FOR SWEEPER 161320 P09652 6402 6230 VEHICLE SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08
180.22 SWEEPER PARTS 161336 P09593 6402 6230 VEHICLE SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08
223.94
142196 12/8/2017 114625 MASTER MECHANICAL,INC
61.14 HVAC SERVICE 161311 49347 6402 6505 EQUIPMENT REPAIR SERVICE STORM WATER UTILITY OPERA 06400 08
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page- 20
11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
61.14
142207 12/8/2017 100093 PELLICCI HARDWARE&RENTAL
.98 CLAMP 161328 K13123 6402 6515 BUILDING REPAIR SERVICE STORM WATER UTILITY OPERA 06400 08
.33 HAND TOOL 161350 K12768 6402 6220 EQUIP SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08
.64 DOOR OPENER BATTERIES 161354 12869 6402 6220 EQUIP SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08
1.95
142227 12/8/2017 115089 NEW LOOK CONTRACTING INC
119,509.49 EMBRY AVE.DRAINAGE-PR1 161382 20171129-EMBRY 6402 7010 CONSTRUCTION CONTRACTS STORM WATER UTILITY OPERA 06400 08
AVE
119,509.49
20171115 11/28/2017 114654 INVOICE CLOUD
100.63 OCT'17 IC&OBD FEES 160574 819-2017_10 6402 6545 PYMT PROCESSING FEES STORM WATER UTILITY OPERA 06400 08
100.63
20171116 11/30/2017 102160 CARDMEMBER SERVICES
11.11 HVAC FILTERS 160793 1734-5739-10/23 6402 6220 EQUIP SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08
.56 DISPENSER KEY 160794 1734-9623-10/23 6402 6240 BUILDING SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08
13.67 HVAC FILTERS 160807 1734-4775-10/27 6402 6220 EQUIP SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08
1.21 OVEN REPLACEMENT PART 160810 1734-3211-10/18 6402 6240 BUILDING SUPPLIES&PARTS STORM WATER UTILITY OPERA 06400 08
26.55
06400 STORM WATER UTILITY 123,903.43
142125 1211/2017 100049 LOCAL GVMT INFO SYSTEMS ASSN.
832.25 LOGIS BILL-OCT'17 161194 44363 6502 6402 DATA PROCESSING WATER UTILITY EXPENSE 06500 08
832.25
142131 12/1/2017 100070 MVTL-MINN VALLEY TESTING LABS
48.75 COLIFORM COLILERT BAC-T SAMPLE 161148 891465 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08
48.75
142133 1211/2017 101254 ORKIN EXTERMINATING
103.97 PEST CONTROL OCT'17 161205 162571219/28454299 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08
103.97
142146 12/1/2017 112307 T-MOBILE
6.67 GPS SERVICE NOV'17 161197 823329497 NOV'17 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
6.67
142157 12/8/2017 114024 APPLE CHEVROLET BUICK,NORTHFIELD
54.39 WINDOW SWITCH 0736 161386 CVW 54242 6502 6230 VEHICLE SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
54.39
142160 12/812017 112190 BARR ENGINEERING COMPANY
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
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11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
1,147.50 WHPP PART 2-INV 11 161206 23191278.01-11 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08
1,147.50
142166 12/8/2017 107089 CANNON VALLEY PRINTING
675.45 PRINTING SERVICES-CNRG WINTER 161370 FPR 36054 6502 6450 OUTSIDE PRINTING WATER UTILITY EXPENSE 06500 08
675.45 PRINTING SERVICES-CNRG WINTER 161370 FPR 36054 6502 6450 OUTSIDE PRINTING WATER UTILITY EXPENSE 06500 08
1,350.90
142168 12/8/2017 100025 CINTAS CORP LOC 754
27.47 WEEKLY UNIFORM CLEANING NOV'17 161262 754800202 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08
27.76 WEEKLY UNIFORM CLEANING NOV'17 161269 754797545 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08
28.06 WEEKLY UNIFORM CLEANING NOV'17 161324 754792255 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08
27.47 WEEKLY UNIFORM CLEANING NOV'17 161325 754794921 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08
31.58 WEEKLY UNIFORM CLEANING NOV'17 161359 754789575 6502 6290 UNIFORMS&CLOTHING WATER UTILITY EXPENSE 06500 08
142.34
142171 12/8/2017 100581 CRAWFORD DOOR SALES CO
32.57 OVER HEAD DOOR REPAIR 161327 27856 6502 6515 BUILDING REPAIR SERVICE WATER UTILITY EXPENSE 06500 08
32.57
142190 12/8/2017 113416 JOHNSTONE SUPPLY
107.73 MECHANICAL TEMP CONTROL 161384 103-S100498083.001 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
148.81 LOW TEMP CONTROL-WELL 3 161385 103-6100495940.001 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
256.54
142196 12/8/2017 114625 MASTER MECHANICAL,INC
1,579.44 HVAC SERVICE 161311 49347 6502 6505 EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE 06500 08
1,579.44
142202 12/8/2017 100070 MVTL-MINN VALLEY TESTING LABS
37.50 COLIFORM COLILERT BAC-T SAMPLE 161337 892648 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08
37.50
142207 12/8/2017 100093 PELLICCI HARDWARE&RENTAL
7.99 HOSE ADAPTER 161310 K13188 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
2.16 CLAMP 161328 K13123 6502 6515 BUILDING REPAIR SERVICE WATER UTILITY EXPENSE 06500 08
18.01 HAND TOOL 161350 K12768 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
2.23 DOOR OPENER BATTERIES 161354 12869 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
46.98 TORCH KIT 161356 K12946 6502 6250 OTHER SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
77.37
142224 12/8/2017 109418 VALLEY-RICH CO INC
8,131.96 GATE VALVE REPAIR PK&180TH 161381 24929 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08
8,131.96
20171115 11/28/2017 114654 INVOICE CLOUD
100.64 OCT'17 IC&OBD FEES 160574 819-2017_10 6502 6545 PYMT PROCESSING FEES WATER UTILITY EXPENSE 06500 08
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
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11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
100.64
20171116 11/30/2017 102160 CARDMEMBER SERVICES
38.87 HVAC FILTERS 160793 1734-5739-10/23 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
1.97 DISPENSER KEY 160794 1734-9623-10/23 6502 6240 BUILDING SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
47.86 HVAC FILTERS 160807 1734-4775-10/27 6502 6220 EQUIP SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
4.25 OVEN REPLACEMENT PART 160810 1734-3211-10/18 6502 6240 BUILDING SUPPLIES&PARTS WATER UTILITY EXPENSE 06500 08
94.36 OCT'17 CELL PHONE SERVICE 161004 7444-6072-10/26 6502 6412 CELLULAR PHONES WATER UTILITY EXPENSE 06500 08
35.01 OCT'17 CELL PHONE SERVICE 161005 7444-8721-10/18 6502 6412 CELLULAR PHONES WATER UTILITY EXPENSE 06500 08
222.32
06500 WATER UTILITY 14,125.11
142174 12/8/2017 115282 DAKOTA ELECTRIC ASSOCIATION
21,258.25 2017 LED LIGHT REPLACE PROJECT 161346 75160606 6602 6401 PROFESSIONAL SERVICES STREETLIGHT UTILITY EXPEN 06600 08
21,258.25
20171114 11/2812017 100085 DAKOTA ELECTRIC ASSOCIATION
18.67 SPRUCE ST MONUMENT LTS OCT'17 160448 409912-3 OCT'17 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08
275.77 DENMARK/SPRUCE ST LTS OCT'17 160449 422247-7 OCT'17 6602 6422 ELECTRIC STREETLIGHT UTILITY EXPEN 06600 08
294.44
06600 STREETLIGHT UTILITY 21,552.69
142145 12/1/2017 114206 SUN LIFE FINANCIAL
968.53 LTD INSURANCE DEC'17 161204 237780 DEC'17 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02
968.53
142192 12/8/2017 100164 LAW ENFORCEMENT LABOR SERVICES
563.50 161402 1207171250544 7000 2116 LELS DUES PAYABLE EMPLOYEE EXPENSE FUND 07000 02
563.50
142193 12/8/2017 115466 LIFE INSURANCE COMPANY OF NORTH AMERICA
361.80 ACCIDENT&CI INSURANCE DEC'17 161390 A1960331 DEC'17 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02
361.80
142210 12/8/2017 100135 PUBLIC EMPLOYEES RETIREMENT ASSN.
19,129.14 161399 1207171250541 7000 2113 PERA PAYABLE EMPLOYEE EXPENSE FUND 07000 02
25,242.84 161400 1207171250542 7000 6154 PERA EMPLOYEE EXPENSE FUND 07000 02
44,371.98
142219 12/812017 114206 SUN LIFE FINANCIAL
2,899.10 LIFE INSURANCE DEC'17 161389 237780 DEC'17 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02
2,899.10
20171117 11/30/2017 115445 HEALTH PARTNERS
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
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11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
56,771.00 HEALTH INSURANCE DEC'17 161254 76693490 7000 6158 EMPLOYEE BENEFITS EMPLOYEE EXPENSE FUND 07000 02
56,771.00
07000 EMPLOYEE EXPENSE FUND 105,935.91
142113 12/1/2017 100241 DELEGARD TOOL CO
9,296.35 DIAGNOSTIC SCAN TOOLS 161146 16303 7200 6250 OTHER SUPPLIES&PARTS FLEET OPERATIONS 07200 08
9,296.35- DIAGNOSTIC SCAN TOOLS 161146 16303 7200 6250 OTHER SUPPLIES&PARTS FLEET OPERATIONS 07200 08
9,296.35 DIAGNOSTIC SCAN TOOLS 161146 16303 7200 6950 MACHINERY&EQUIPMENT FLEET OPERATIONS 07200 DB l
9,296.35
142207 12/8/2017 100093 PELLICCI HARDWARE&RENTAL
4.49 BATTERY CLIPS 161331 K13200 7200 6230 VEHICLE SUPPLIES&PARTS FLEET OPERATIONS 07200 08
4.49
20171116 11/30/2017 102160 CARDMEMBER SERVICES
39.96 OCT'17 CELL PHONE SERVICE 161004 7444-6072-10/26 7200 6412 CELLULAR PHONES FLEET OPERATIONS 07200 08
39.96
07200 FLEET OPERATIONS 9,340.80
142111 12/1/2017 109504 OPG-3,INC
3,709.40 LF FORMS LICENSE FOR DEPT 161138 2173 7400 6960 FURNITURE&OFFICE E INFORMATION TECHNOLOGY 07400 04
3,709.40
142116 12/1/2017 100077 FRONTIER COMMUNICATIONS
94.03 WELL HOUSE LINE NOV-DEC'17 161137 651-460-4974 7400 6411 TELEPHONE INFORMATION TECHNOLOGY 07400 04
NOV'17
94.03
142125 12/1/2017 100049 LOCAL GVMT INFO SYSTEMS ASSN.
370.58 INTERNET-WAN SEPT'17 161192 44460 7400 6402 DATA PROCESSING INFORMATION TECHNOLOGY 07400 04
230.00 NETWORK SUPPORT OCT'17 161193 44421 7400 6402 DATA PROCESSING INFORMATION TECHNOLOGY 07400 04
3,763.00 LOGIS BILL-OCT'17 161194 44363 7400 6402 DATA PROCESSING INFORMATION TECHNOLOGY 07400 04
4,363.58
142167 12/8/2017 110511 CHARTER COMMUNICATIONS
513.12 ALARM LINES NOV-DEC'17 161314 0001792112017 7400 6411 TELEPHONE INFORMATION TECHNOLOGY 07400 04
513.12
142194 12/8/2017 100049 LOCAL GVMT INFO SYSTEMS ASSN.
517.50 PCI COMPLIANCE 161392 43136 7400 6402 00001 DATA PROCESSING INFORMATION TECHNOLOGY 07400 04
920.00 NETWORK SUPPORT 161392 43136 7400 6402 00001 DATA PROCESSING INFORMATION TECHNOLOGY 07400 04
1,437.50
142223 12/8/2017 114212 TUNGSTEN NETWORK,INC
R55CKS2 LOGIS601V CITY OF FARMINGTON 12/13/201714:18:54
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11/1/2017 - 12/13/2017
Check# Date Amount Supplier/Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
298.50 MAINT FOR TUNGSTEN SCANNER 161307 PSE93172 7400 6505 EQUIPMENT REPAIR SERVICE INFORMATION TECHNOLOGY 07400 04
298.50
20171116 11/30/2017 102160 CARDMEMBER SERVICES
16.99 KEYBOARD 160921 1726-6090-10/10 7400 6210 OFFICE SUPPLIES INFORMATION TECHNOLOGY 07400 04
288.10 ETHERNET CABLE-LIQUOR STORE 160935 1759-6574-10/31 7400 6210 OFFICE SUPPLIES INFORMATION TECHNOLOGY 07400 04
49.00 BRACKETS FOR SAN SERVER 160936 1759-3373-10/30 7400 6210 OFFICE SUPPLIES INFORMATION TECHNOLOGY 07400 04
76.95 KVM SWITCH FOR LIQUOR STORE 160938 1759-9873-10/10 7400 6960 FURNITURE&OFFICE E INFORMATION TECHNOLOGY 07400 04
39.00 LONG POWER CORDS-STAND UP DESK 160939 1759-2965-10/12 7400 6210 OFFICE SUPPLIES INFORMATION TECHNOLOGY 07400 04
114.81 OCT'17 CELL PHONE SERVICE 161004 7444-6072-10/26 7400 6412 CELLULAR PHONES INFORMATION TECHNOLOGY 07400 04
584.85
07400 INFORMATION TECHNOLOGY 11,000.98
142172 12/6/2017 109866 CUMMINS,INC
186.96- 161338 100-10354 9999 2415 MN SALES TAX DUE CASH COMPANY 09999
186.96-
142203 12/8/2017 112030 NAPA AUTO PARTS FARMINGTON
2.47- 160665 180348 9999 2415 MN SALES TAX DUE CASH COMPANY 09999
2.47-
142207 12/8/2017 100093 PELLICCI HARDWARE&RENTAL
.22- 161328 K13123 9999 2415 MN SALES TAX DUE CASH COMPANY 09999
1.98- 161345 13109A 9999 2415 MN SALES TAX DUE CASH COMPANY 09999
.03- 161350 K12768 9999 2415 MN SALES TAX DUE CASH COMPANY 09999
.15- 161354 12869 9999 2415 MN SALES TAX DUE CASH COMPANY 09999
2.38-
20171116 11/30/2017 102160 CARDMEMBER SERVICES
2.60- 160793 1734-5739-10/23 9999 2415 MN SALES TAX DUE CASH COMPANY 09999
.13- 160794 1734-9623-10/23 9999 2415 MN SALES TAX DUE CASH COMPANY 09999
3.20- 160807 1734-4775-10/27 9999 2415 MN SALES TAX DUE CASH COMPANY 09999
.28- 160810 1734-3211-10/18 9999 2415 MN SALES TAX DUE CASH COMPANY 09999
6.21-
APPROVALS:
09999 CASH COMPANY 198.02- r.
L LARSON C_CRAIG
Report Totals 645,381.37 • BARTHOLOMAY DONNELLY
( ,Ii\ BERNHJELM
V •
City of Farmington
(i3430 Third Street
Farmington, Minnesota
________
651.280.6800 -Fax 651.280.6899
'`�►. ,, * www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: David McKnight, City Administrator
SUBJECT: Dakota Broadband Board Joint Powers Agreement
DATE: December 18, 2017
INTRODUCTION
For the past three years the city of Farmington has participated in discussions led by the Dakota County
Community Development Agency and involving the 11 major cities in the county on a possible countywide
broadband project. The culmination of this work is the draft joint powers agreement that the city council will
consider approving.
DISCUSSION
For several years, Dakota County and the cities within the county have been working on a way to aggregate
our fiber network resources to offer improved institutional network services (I-Net) and to have the capacity
to provide services to commercial parcels (C-Net)that may not get desired data capacity from existing
service providers.
The study group has inventoried existing fiber assets and proposed a method for sharing costs to complete
and operate the network through a joint powers agreement(JPA). City staff members from the
administration, human resources/IT and community development departments have all been involved in this
process.
It is important to note that the city of Eagan will not be participating in this project as they have already
completed a significant amount of this work in their city individually. All of the costs included in the memo
below reflect that Eagan is not participating.
Background
Network Construction(Up Front Costs)
The study group has been working to identify what pieces of a network exist and what pieces will need to be
built to create a countywide network. While the initial concept was to start with an I-Net reserved for
institutional and government use and later expand to a C-Net for commercial use, the study found that the
incremental cost of build-out for the C-Net is relatively small and it would be more cost effective to
implement both networks at the same time. On the whole, the initial cost of filling the gaps in the combined
network is relatively low(given a scope of covering the entire county) at$1,677,441 and covers 5.775
construction miles. The I-Net and C-Net would use separate fiber strands (although both may be located in
the same conduit) and would be maintained as separate networks.
Proposed Network Management Costs
The proposed annual operating expenses to manage the network would be $543,800 per year. The
proposed management arrangement would provide two full-time employees as well as funding for
contract/consultant services. Major expenses would include staff costs ($250,000), outsourced network
contracts ($72,000), legal services ($48,000)and locate services ($72,000).
Marketing of C-Net Services to Potential Subscribers
The C-Net portion is limited to local transport for private sector service providers, not services directly to
businesses. The JPA staff would market the services to providers. Internet Service Providers (ISP's)
would lease needed circuits on the C-Net in order to provide service to local businesses. The C-Net would
provide a means for local businesses to have more choice for ISP services. The estimated initial C-Net cost
beyond the "gap filling" is $339,178. The group has proposed that the Dakota County CDA provide the
funding to complete the C-Net for economic development purposes. Expansion of the C-Net will be
considered individually.
Potential Benefits of I-Net/C-Net to the City
There are several significant areas of benefit to Farmington from participation in the partnership, the most
important of which include:
1. The city currently only has one network connection to the Internet. This single connection creates a
liability to our continuity of operations should something catastrophic occur to that single connection.
The proposed i-Net would provide multiple layers of redundancy so that the city would have access
to the Internet through other locations. (Redundancy)
2. Having robust or redundant access to the Internet and a choice of ISP's is a critical point for many
high tech businesses. Having a network that allows more TSP's to operate in our market and that
allow access for our existing ISP's will provide our businesses with valuable competition for
services. This is likely to be a large selling point for current and future businesses. (Economic
Development)
Sharing of C-Net Revenues
The C-Net revenue distribution is proposed based on the percentage of the network contributed.
Farmington's percentage is estimated to be 3.3%. As other cities without fiber infrastructure add
connections within their cities, this percentage would likely decrease.
This joint powers agreement has already been approved by the Dakota County Board of Commissioners
and the Dakota County Community Development Agency. The potential city members are considering
adoption of the joint powers agreement at individual city council meetings in late December and early
January.
This has been a very long and a very detailed process. The joint powers agreement you are considering
approving is actually version 20 of this document.
BUDGET IMPACT
The estimated costs at this point for this project include:
Initial I-Net"Gap" Project Costs-$34,941
Initial C-Net"Gap" Project Costs-$0
Estimated Annual Operating Costs-$8,388
At this point I would propose to take these costs from the EDA and IT budgets.
ACTION REQUESTED
Ask any questions you may have of city staff and if the city council is comfortable a motion should be made
to adopt the Dakota Broadband Boar Joint Powers Agreement.
ATTACHMENTS:
Type Description
Di Backup Material Joint Powers Agreement
JOINT POWERS AGREEMENT
DAKOTA BROADBAND BOARD
November 30,2017
Table of Contents
1. Statement of Purpose and Powers to be Exercised 1
2. Manner of Exercising Powers; Creation of Dakota County Broadband Board 1
3. Defined Terms l
4. Participant 3
5. Board 4
6. Acquisition of Interests in System Components 7
7. Ownership of System Components 7
8. Expansion of System 8
9. Operating and Maintenance Cost Sharing 8
10. Financing Initial I-Net and Initial C-Net Capital Improvements 8
11 Revenue Generation 9
12. Establishment of a Relocation Pool; Submission of Capital Plans 9
13 Default; Remedies 10
14. Limitation of Liablity; Indemnification 10
15. Termination of Board; Disposition of Assets 11
16. Amendments 11
THIS JOINT POWERS AGREEMENT(as amended from time to time,this"Agreement")
is entered into as of (Effective Date), by and between the parties described on
Schedule A attached hereto (the "Initial Participants"), pursuant to Minnesota Statutes, Section
471.59.
1. Statement of Purpose and Powers to be Exercised. The purpose of this Agreement
is to provide for the joint exercise of the statutory powers common to the Participants (defined
below), pursuant to Minn. Stat. § 471.59, to establish, operate, maintain and improve the System
(defined below) for use by the Participants and potentially other users including, but not limited
to: the power to enter into agreements necessary or convenient to the exercise of such powers; to
establish fees and charges with respect thereto; to acquire, own and convey real or personal
property; to issue bonds or obligations under any law under which the Participants may
independently issue bonds or obligations, and use the proceeds of the bonds or obligations to carry
out the purposes for which the bonds or obligations are issued; and to take such other actions
reasonably necessary to the establishment,operation,maintenance and improvement of the System
(together with other powers described herein, the "Joint Powers"). Notwithstanding any other
provision of this Agreement, the joint powers organization created by this Agreement shall not
have: any power of eminent domain; any taxing powers; any power to pledge the full faith or
taxing power of any of the Participants for any purpose whatever; or to issue general obligation
indebtedness of any Participant.
2. Manner of Exercising Powers; Creation of Dakota Broadband Board. The Joint
Powers of the Participants will be exercised through a joint powers board,which is hereby created,
to be designated the Dakota Broadband Board (the "Board"), having the powers and duties
described herein. The Board is authorized to exercise the Joint Powers on behalf of and in
cooperation with the Participants as provided herein.
3. Defined Terms. Capitalized terms used herein shall have the following meanings:
"Access Fee"means an annual fee paid by each Participant as described in the System Plan
or bylaws of the Board, which will include, but not be limited to, a fee (which shall be an equal
amount for each Participant) in exchange for the Participant's use of the I-Net.
"Access the System" or "Accessing the System" means that a Participant has at least one
System Component that is connected to elements owned by other Participants and is relying on
the Board to operate and maintain the System Component(s) on its behalf.
"Agreement" has the meaning given in Section 1 of this agreement.
"Annual Participation Fees" means all payments made to the Board by Participants
including but not limited to Access Fees, the Basic Membership Fees and Operations and
Maintenance Fees.
"Backbone" the central portion of the network consisting of redundant optical fiber ring
segments interconnecting diverse communications network elements (switches, routers, etc.),
1
MINNESOTA/2003654.0005/12420934 6
including connections at the colocation facility or facilities. Generally, the backbone capacity is
greater than the networks connected to it.
"Basic Membership Fee" means an annual fee paid by a Participant regardless of whether
or not it accesses any part of the System.
"Board"has the meaning given in Section 2 of this Agreement.
"C-Net"means the use of the System on any basis other than by the Participants for
governmental purposes.
"CDA" means the Dakota County Community Development Agency and its successors
and assigns.
"Drops"means the fiber optic cable and associated equipment necessary to serve individual
retail customers. Drops typically begin at a handhole and terminate in the building of the retail
customer.
"I-Net" means the use of the System by the Participants for governmental purposes.
"IRU" or "Indefeasible Right to Use" means agreements between a Participant and the
Board, on behalf of itself and all other Participants,with respect to the use of System Components
in which the Participant has an ownership or other legal interest.
"Initial Participant" has the meaning given in the Preamble of this Agreement.
"Joint Powers" has the meaning given in Section 1 of this Agreement.
"Lateral" means a fiber optic cable that is not part of the Backbone but instead extends
fiber optic access into areas away from the Backbone.
"Operating and Maintenance Costs" means all expenses relating to the operation and
maintenance of facilities controlled by the Board or used in connection with the System, including
but not limited to, labor, contracted services, energy costs, monitoring costs, system configuration
cost, switch-related costs, relocation costs, break repair costs, marketing costs, insurance, taxes,
fees or similar charges.
"Participant" means the Initial Participants to the Agreement and each other qualified
governmental unit satisfying the requirements of Section 4.B after the Effective Date of this
Agreement, but excluding any governmental unit that has withdrawn from the Board pursuant to
Section 4.D hereof.
"Supermajority" means a vote of two-thirds of the members of the Board, counted as one
vote per member or on the basis of Weighted Voting, when required.
"System" means the telecommunication infrastructure necessary for the Participants to
collectively provide more robust broadband, I-Net and C-Net services within Dakota County,
including, without limitation, System Components and other network elements together with
2
MINNESOTA/2003654 0005/12420934 6
contract rights and agreements necessary or convenient in connection with the operation,
maintenance, development and use of such components.
"System Components"means the various necessary or convenient elements of the System,
including, without limitation, fiber optic cables, hand holes, switches and routers.
"System Plan" means the plan defining both the physical aspects of the I-Net and C-Net
System and the methods for funding or financing the costs associated with the operation,
maintenance, and development of the System, as more fully described in Section 18 of this
Agreement.
"Weighted Voting" means a vote of the Board in which each member's vote is weighted
by the proportion that the Operations and Maintenance costs allocated to the Participant the
member represents bears to the total Operations and Maintenance cost during the year in which
the vote is taken; provided, however that no prevailing vote will pass without the support of at
least three members.
"Withdrawing Participant" means a Participant that has given notice of its intent to
withdraw from the Board pursuant to Section 4.D.
4. Participant.
A. General. A county, city, town, school district, or other local unit of
government whose jurisdiction is within Dakota County, and who has the authority to
exercise the Joint Powers under Minnesota Statutes may be a Participant.
B. Additional Participants. In addition to the Initial Participants, any
government entity described in Section 4.A is eligible to be a Participant, subject to the
prior approval of the Board, by:
i. executing and delivering to the Board a counterpart signature page
to this Agreement, indicating its acceptance of the terms and conditions hereof;
ii. satisfying such other conditions mandated by the Board at the time
as a condition to becoming a Participant.
C. Annual Participation Fees. The Board shall establish and collect, and the
Participants shall pay non-refundable Annual Participation Fees. Withdrawing Participants
shall continue to pay Annual Participation Fees due and payable during any required notice
period under Section 4.D hereof. The Board shall not impose the Basic Membership Fee
on the CDA unless the CDA is a Participant and is accessing the System.
D. Withdrawal of Participants.
i. A Participant that has not provided any System Components may
withdraw, effective immediately, by providing written notice to the Chair of the
Board.
3
MINNESOTA/2003654.0005/12420934 6
ii. A Participant that has provided System Components may withdraw
by providing not less than eighteen months advance written notice to the Chair of
the Board, and by paying to the Board a "withdrawal payment." The withdrawal
payment shall be determined through a good faith negotiation between the Board
and the Withdrawing Participant. The purpose of the withdrawal payment is to
require a Withdrawing Participant to pay actual and direct expenses incurred by the
Board or another Participant which are reasonably related to the Withdrawing
Participant's withdrawal including, without limitation, System Components
relocation costs, leasing costs, and permit fees. If the Board and the Withdrawing
Participant are unable to reach an agreement on the amount of the withdrawal
payment, the disagreement shall be settled by binding arbitration, or in such other
manner as is acceptable to the Board and the Withdrawing Participant.The amount
of the withdrawal payment may be reduced to the extent the Withdrawing
Participant and the Board enter into agreements which extend the Board's right to
use System Components owned or controlled by the Withdrawing Participant. The
provisions of Section 6.0 hereof regarding termination of IRUs will continue to
apply to Withdrawing Participants for the duration of any IRU.
iii. The withdrawal of a Participant will not, in and of itself,modify any
IRUs or similar agreements executed by the Withdrawing Participant related to the
use by the Board or other Participants of System components owned by the
Withdrawing Participant. The term and termination of such IRUs and similar
agreements are governed by the provisions in each individual IRU or similar
agreement. In addition, each Withdrawing Participant shall remain liable for all
financial liabilities incurred during the period it was a Participant, but shall not be
liable for any new financial liabilities incurred after the date of delivery of its notice
of withdrawal.
iv. Notwithstanding the eighteen month notice required for withdrawal
under Section 4.D.ii above, the Board and the Withdrawing Participant may
negotiate a shorter notice period in exchange for an additional payment by the
Withdrawing Participant, designed to satisfy ongoing financial obligations of the
Withdrawing Participant to the Board.
v. To the extent that IRUs granted by the Withdrawing Participant to
the Board for System Components owned by the Withdrawing Participant continue
beyond the withdrawal date, the obligations of the Withdrawing Participant to pay
associated Operating and Maintenance Costs for such IRUs will survive
withdrawal.
5. Board.
A. Creation. A joint powers board, known as the Dakota Broadband Board, is
hereby established for the purposes contained herein with the powers and duties set forth
in this Agreement.
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MINNESOTA/2003654 0005/12420934.6
B. Members. Each Participant that is accessing the System is entitled to
appoint two members of its governing body as a member and an alternate member to the
Board. The terms of each member and alternative member shall be as established in by-
laws to be adopted by the Board, but in any event, shall terminate at such time as the
member or alternate member ceases to be a member of the governing body of the applicable
Participant.
C. Committees. The Board may appoint standing and ad hoc committees
including, without limitation, an operations committee, with the powers to be described in
the Board's bylaws.
D. Governance-Voting. As shall be required in bylaws to be adopted by the
Board:
i. Actions of the Board will be taken by vote of the Board in which
each member of the Board shall have one equal vote unless Weighted Voting is
required. Decisions will be made by a majority of the votes cast except where a
Supermajority is required.
ii. Weighted Voting is required: to approve or revise the System Plan;
to approve periodic budgets, including required contributions to be made by each
Participant in support of such budgets; to employ any personnel of the Board; and
to approve the issuance of any bonds or debt obligations of the Board. In the case
of the issuance of debt,an affirmative vote of two-thirds Supermajority of the votes
cast is required.
iii. When weighted voting is required, the weight of each
Participant's vote is determined by the Participant's proportional contribution
to the total annual Operations and Maintenance costs of the Board in the year
the vote is taken, multiplied by one hundred. In no event shall the total of the
weighted votes be in excess of, or less than, one hundred (100). However, no
prevailing vote will pass without the support of at least three Participants.
E. Governance-Officers. At its first meeting, and its first regular meeting of
each subsequent year, the Board shall elect a Chair and Vice Chair from among the
members designated by the governing bodies of the Participants. The Chair and Vice Chair
shall be elected by the Board for one year terms. The Chair shall preside at all meetings of
the Board and shall perform other duties and functions as may be determined by the Board.
The Vice Chair shall preside over and act for the Board during the absence of the Chair.
F. Purposes. The Board shall: provide the structure for administrative and
fiscal oversight of the System; set appropriate policies for the Board and the System;
maximize the use of resources available to the various Participants for the benefit of the
System; and establish and oversee any appropriate committees.
G. Powers. The Board shall have the general powers described in Section 1 of
this Agreement, including the powers to do the following:
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MINNESOTA/2003654.0005/12420934 6
i. To negotiate and enter into contracts, including contracts: for the
acquisition of real or personal property and equipment; employment of Board
personnel, professional services and consultants; with wholesalers or resellers that
desire to utilize the System;
ii. To acquire, construct, manage, maintain, or operate any interest in
the System and any System Components;
iii. To apply for and hold any required licenses or permits;
iv. To sue and be sued;
v. To apply for, receive and utilize grants and loans;
vi. To accept donations;
vii. To issue bonds or debt obligations as permitted by law, by vote of a
Supermajority of the Board,using Weighted Voting, provided that such obligations
shall not constitute an obligation of any individual Participant;
viii. To promulgate, adopt,and enforce any rules and regulations,as may
be necessary and proper to implement and effectuate the terms, provisions, and
purposes of this Agreement.
H. Additional Powers and Responsibilities. In addition to the foregoing, the
Board shall have the following specific powers and responsibilities, as further described
and developed in the System Plan:
i. To approve contracts with commercial vendors regarding
development,operation,marketing,public relations, maintenance and expansion of
the System;
ii. To adopt an annual budget for operation and maintenance of, and
capital improvements to, the System;
iii. To develop policies regarding accounting, contracting and
procurement, employment, operations and maintenance, and asset replacement.
The Participants expectation is that one or more of the Participants may provide
financial accounting and or human resources services for the Board.
iv. To establish processes for setting the fees for Participants and non-
Participants to access and use the System in accordance with the duly adopted
System Plan and to administer the processes for setting fees that apply uniformly
or equitably to all Participants;
v. To acquire or lease real property as required for operations;
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MINNESOTA/2003654 0005/12420934.6
vi. To discharge other duties consistent with the purposes of this
Agreement or as required by law.
I. System Plan. A System Plan has been developed by the Participants in
coordination with an outside consultant, Design Nine Broadband Planners, and titled
"C-Net/I-Net Systems and Business Plan v7." The System Plan is fully incorporated
into this Agreement by reference. The Board will formally adopt the System Plan at
its first organizational meeting and may thereafter amend the System Plan from time
to time as it deems appropriate. If there are any conflicts between the terms of this
Agreement and the terms of the System Plan, the terms in this Agreement shall
prevail. The vote to approve or modify the System Plan shall be by Weighted Voting.
6. Acquisition of Interests in System Components. The Board will acquire interests
in the use of System Components as follows.
A. Participants will identify System Components for which they will grant to
the Board IRUs with any qualifications or conditions, each of which will have an initial
term of 10 years, with two five-year renewals which shall be automatic unless the Board
affirmatively decides not to renew, by giving ninety (90) days' notice to the Participant
prior to termination. In connection with, and as a part of the grant of each IRU, the
Participant will grant to the Board all rights necessary or convenient for the Board to
operate the System within the geographic boundaries of the Participant. The preceding
sentence is not intended to grant to the Board prior approval of any permits required to be
obtained in connection with any System Components to be constructed by the Board,
provided however that such permits will not unreasonably be withheld by any Participant.
B. In connection with the grant by any Participant of an IRU to the Board for
the benefit of the Participants as to any System Components, the Board will assume
operating and maintenance costs and responsibilities with respect to such System
Component.
C. With the prior consent of the Board, Participants may terminate an IRU as
to any System Components owned by it with not less than two year's prior written notice
to the Board. The Board will consent to such termination unless the removal will render
the Backbone to be less than carrier class or violate any Board contracts. The Participants
recognize that the two-year notice period is necessary and appropriate to permit the Board
to make alternative provisions for the continuance of service. The Board may waive the
two-year notice if it determines, in its sole discretion, that early termination will not
adversely impact the System.
7. Ownership of System Components.
A. Each Participant retains the ownership interests it has in System
Components, subject to the interests it grants to other Participants or the Board pursuant to
IRUs or other contractual arrangements.
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MINNESOTA/2003654.0005/12420934 6
B. The Board recognizes that Participants may have partial ownership interests
in System Components,or may have granted to third parties certain interests in such assets,
which may limit the Participants' ability to dedicate or grant IRUs in such System
Components.
C. The Participants' intent is that the Board will not own System Components
unless in a specific situation the Board determines that it will construct and own certain
System Components.
8. Expansion of System
A. Each Participant retains the authority to undertake and finance additional
System Components to be owned by it, however each additional System Component that
will be designated for operation and maintenance by the Board shall be constructed
consistent with standards established by the Board and shall require prior review and
approval as determined by the Board, in order to ensure that additions to the System will
be undertaken in a coordinated manner. A decision to expand the System Components
owned by a Participant remains with each Participant.
B. Each Participant must evaluate the financial viability for new System
Components and System expansions. The Board will not participate in the cost of
expansions to be owned by a Participant. The costs for new Laterals and Drops will be
borne by individual Participants.
C. The Board may provide tools for Participants to expand the System by the
addition of Laterals or Drops in accordance with the System Plan. This assistance would
be in the form of technical assistance in implementation of the projects.The Dakota County
Community Development Agency may provide financing assistance to Participants but
will not participate in paying such costs.
9. Operating and Maintenance Cost Sharing. As is further described in the System
Plan, Operating and Maintenance Costs will be separated into their logical parts. Responsibility
for each cost category then will be shared by Participants based on distribution parameters
appropriate for each category as determined by the Board.
Payment by Participants of their allocated share of Operating and Maintenance Costs will be in
addition to the annual Access Fee. The Board shall use the Access Fees and Basic Membership
Fees to offset a portion of the Operating and Maintenance Costs, as provided in the System Plan.
10. Financing Initial I-Net and Initial C-Net Capital Improvements.The following cost
sharing provisions apply ONLY to the Initial Capital Projects. They do NOT apply to System
expansions as described in Section 8. As is further described in the System Plan, Initial Capital
Project costs will be shared as follows:
A. Initial I-Net Capital Improvements Costs. All municipal Participants and
the CDA will pay for their own switches and their associated optics along with the fit-up
costs relating to placement of the switches. Municipal Participants and the CDA will also
pay for their own Drops and Laterals along with all associated splicing and other incidental
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MINNESOTA/2003654 0005/12420934 6
costs, except that no municipal Participant or the CDA will be required to extend more than
two thousand (2,000) feet of fiber optic cable to reach its primary access point. Each
Municipal Participant will also contribute the same amount of funds as other Municipal
Participants,with the equal share amount to be determined by the Board,to create an initial
break/fix fund balance. Dakota County will pay for all other Laterals necessary to provide
adequate access to the System for all Participants along with splicing and other costs
associated with constructing the other Laterals. Dakota County will also pay for all costs
related to the creation of the core nodes.
B. Initial C-Net Capital Improvement Costs. The CDA will pay for all costs
relating to the Initial C-Net Capital Improvements as described in the System Plan.
11. Revenue Generation.As is further described in the System Plan, charges for use
of the System will be imposed as follows.
A. I-Net Usage and Charges.Each Participant may use the System to the extent
available within its boundaries for its own I-Net purposes on an unlimited basis, in
exchange for annual payment of its Access Fee. Other than through the payment of the
Access Fee, the Board shall not charge Participants for I-Net usage of the System.
B. C-Net Revenues.As further described in the System Plan,the Board will
establish and collect charges for use of the C-Net, including different rates or charges
for protected, versus unprotected, services.An amount equal to fifty per cent (50%)
of revenue generated by C-Net usage will go the Participant in whose geographic
limits the revenue is generated. An amount equal to forty five percent (45%) of
revenue generated will be distributed pro rata to the Participants based on value of
System assets provided by the Participants. An amount equal to 3.33% will be
distributed pro rata to non-county members only based on their population. An amount
equal to 1.67%will be distributed to Dakota County.
12. Establishment of a Relocation Fund; Submission of Capital Plans.
A. As further described in the System Plan, in the event of unanticipated need
to relocate System fiber optic cable and associated structures and equipment, the CDA, at
its option, may establish a fund which can be accessed by Participants for temporary
construction financing on terms determined by the CDA. If the CDA creates a relocation
fund, the Participants accessing relocation funds will repay the CDA beginning in the
Participant's next budget year. The intent of this fund is to provide temporary construction
financing to be repaid in the next budget year. However, in the case of hardship,the CDA
Board at its sole discretion may authorize a multi-year repayment plan. All fund
repayments will include interest at a rate to be established by the CDA Board.
B. In order to minimize the unexpected need to relocate facilities, each
Participant shall submit its Capital Improvements Plans relating to any System
Components to the Board for review and comment prior to adoption thereof
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MINNESOTA/2003654 0005/12420934.6
13. Default; Remedies. Upon the occurrence of any default hereunder, the Board and
each Participant shall have any and all remedies available to it at law or in equity.
14. Liability; Indemnification.
A. Responsibility for Own Acts and Omissions. No Participant shall be liable
for the acts or omissions of another Participant, unless it has specifically agreed in writing
to be responsible for the same. Each Participant acknowledges and agrees that it is insured
or self-insured consistent with the limits established in Minnesota State Statutes. Each
Participant agrees to promptly notify all Participants if it becomes aware of any potential
Board related claims or facts that are likely to give rise to such claims. Neither the Board
nor any Participant shall have the power to do any act or thing the effect of which is to
create a charge or lien against the property or revenues of the Board or another Participant,
except as expressly provided herein or in any of the documents authorized herein.
B. No Waiver.Notwithstanding the foregoing, the terms of this Agreement are
not to be construed as, nor operate as, waivers of a Participant's statutory or common law
immunities or limitations on liability, including by not limited to, Minnesota Statutes
Chapter 466. Further,the Participants' obligations set forth in this Agreement are expressly
limited by the provisions of Minnesota Statutes Chapter 466 and Minnesota Statutes
section 471.59, and any other applicable law or regulation providing limitations, defenses
or immunities to the Participants and the Board. For purposes of determining total liability
for tort damages, each Participant and the Board are considered a single governmental unit
and the total liability for all of the Participants and the Board shall not exceed the limits on
governmental liability for a single governmental unit as specified under Minnesota Statutes
Section 466.04, Subd. 1, or as waived or extended by the Board or all Participants under
Minnesota Statutes Sections 466.06 or 471.981.
C. Indemnification. The Board shall be considered a separate and distinct
government joint powers entity to which the Participants have transferred all
responsibility and control for actions taken pursuant to this Agreement. The Board
shall comply with all laws and rules that govern a public entity in the State of
Minnesota and shall be entitled to the protections of Minnesota Statutes Chapter 466.
Without limiting the application of Section 14.A, to the extent of any liability
insurance carried by the Board and available for such purpose,the Board shall defend,
indemnify and hold harmless each Participant from any and all liability arising from
or as a result of: (i) any accident, injury to or death of any person or loss or damage
to property that may be directly or indirectly caused by the acts or omissions of the
Board; (ii) any act of the Board in the observation or performance of any of its
responsibilities, or any failure by the Board to perform any such responsibilities;
and/or (iii) any actions or inactions of Participants taken as a result of their
membership on the Board. Nothing in this Agreement shall be construed to provide
liability coverage or indemnification to an officer, employee, or volunteer of any
Participant for any act or omission for which the officer, employee, or volunteer is
guilty of malfeasance in office, willful neglect of duty, or bad faith. The Board shall
carry insurance which provides for coverage equal to or greater than commercial general
liability insurance in the amount of at least two million ($2,000,000) dollars. If the
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MINNESOTA/2003654.0005/12420934 6
Board employs any personnel, it shall also provide for worker's compensation
benefits in the amount consistent with state statutes.
D. Uninsured Liability. If the Board incurs liability that is in excess of the
insurance obtained by the Board, or incurs liability that is outside the coverage of
such insurance, the liability shall be distributed among the Participants on the basis
of each Participant's proportional contribution to the total Operations and
Maintenance costs of the Board in the year in which the action or inaction giving rise to
the liability is occurred.
15. Termination of Board; Disposition of Assets. This Agreement may be terminated,
and the Board dissolved, upon the vote of a Supermajority of the Board using Weighted Voting.
Prior to voting to terminate this Agreement, the Board shall adopt a plan providing for the orderly
disposition of assets and unwinding of agreements of the Board. Such plan shall provide that
following the disposition of any assets owned by the Board and the payment of all obligations of
the Board, any funds remaining shall be distributed to the Participants who have not previously
withdrawn in proportion to the total of all contributions made by the remaining Participants in
place at the time of dissolution.
16. Amendments. This Agreement may be amended at any time and from time to time
by agreement of all Participants who are members of the Board. Notwithstanding the foregoing,
no amendment shall adversely affect the security for any bonds or debt obligations issued by the
Board and outstanding at the time of the amendment.
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MINNESOTA/2003654 0005/12420934.6
IN WITNESS WHEREOF, each of the Participants has caused this agreement to be executed on
its behalf by its respective authorized officers, all as of the date first above written.
DAKOTA COUNTY, MINNESOTA
By
Its
Approved as to form
Assistant County Attorney Date
[Additional Participant Signature Pages to be added.]
JPA—Dakota Broadband Board v209—11-30-2017
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MINNESOTA/2003654 0005/12420934.6
CITY OF APPLE VALLEY
Date: By:
Mary Hamann-Roland, Mayor
Attest:
Date: By:
Pamela Gackstetter, Clerk
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MINNESOTA/2003654.0005/12420934.6
CITY OF BURNSVILLE
Date: By:
Elizabeth Kautz, Mayor
Attest:
Date: By:
Macheal Collins, Clerk
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M INNE SOTA/2003654.0005/12420934 6
CITY OF FARMINGTON
Date: / /4s/7 By:� .,-
Todd Larson, Mayor
Attest:
Date: /.;Asli By:
dCV'-'
McKnight, City ministrator
15
MINNESOTA/2003654 0005/12420934.6
CITY OF HASTINGS
Date: By:
Paul Hicks, Mayor
Attest:
Date: By:
Melanie Mesko Lee, City Administrator
16
M 1NN ESOTA/2003654.0005/12420934 6
CITY OF INVER GROVE HEIGHTS
Date: By:
George Tourville, Mayor
Attest:
Date: By:
Joe Lynch, City Administrator
17
MINNESOTA/2003654.0005/12420934 6
CITY OF LAKEVILLE
Date: By:
Douglas P. Anderson, Mayor
Attest:
Date: By:
Justin Miller, City Administrator
18
MINNESOTA/2003654 0005/12420934.6
CITY OF MENDOTA HEIGHTS
Date: By:
Neil Garlock, Mayor
Attest:
Date: By:
Lorri Smith, Clerk
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MINNESOTA/2003654 0005/12420934.6
CITY OF ROSEMOUNT
Date: By:
Bill Droste, Mayor
Attest:
Date: By:
Clarissa Hadler, Clerk
20
MINNESOTA/2003654 0005/12420934.6
CITY OF SOUTH ST. PAUL
Date: By:
James Francis, Mayor
Attest:
Date: By:
Christy Wilcox, Clerk
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MINNESOTA/2003654 0005/12420934 6
CITY OF WEST ST. PAUL
Date: By:
Jenny Halverson, Mayor
Attest:
Date: By:
Chantal Doriott, Clerk
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MINNESOTA/2003654.0005/12420934 6
DAKOTA COUNTY DEVELOPMENT AGENCY
Date: By:
Attest:
Date: By:
23
Schedule A
Initial Dakota Broadband Participants
City of Apple Valley
City of Burnsville
City of Farmington
City of Hastings
City of Inver Grove Heights
City of Lakeville
City of Mendota Heights
City of Rosemount
City of South St. Paul
City of West St. Paul
County of Dakota
Dakota County Community Development Agency
2
MINNESOTA/2003654 0005/12420934.6
/aoEAR,y4f City of Farmington
430 Third Street
W
Farmington, Minnesota
651.280.6800 -Fax 651.280.6899
. ,,, +` www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: Matt Decur,Assistant City Engineer
SUBJECT: Ordinance Concerning Telecommunications Permitting and Right of Way
Management.
DATE: December 18, 2017
INTRODUCTION
In May 2017 the state legislature passed new language that addresses small cell wireless facilities in response
to new technologies telecommunication companies have been deploying. In collaboration with Dakota
County and other Dakota County cities, ordinance language was drafted to provide consistency throughout
the county and metro. Staff has reviewed the city's ordinances related to right of way(ROW)management
and specifically small cell wireless facilities and drafted amendments to bring Farmington in line with other
local agencies.
Attached for city council consideration is an ordinance repealing Title 8, Chapter 1, Section 4 concerning
street/curb breaking permits and repealing Title 8, Chapter 11 of the city code concerning
telecommunications permitting and replacing them with a new Title 8, Chapter 11 concerning right of way
management.
DISCUSSION
The attached ordinance updates the city's telecommunications permitting process and establishes a right of
way management chapter within the city code. The ordinance addresses recent small wireless facility
legislation and brings the city's telecommunications permitting process up to date and in line with other local
agencies.
The ordinance creates a utility construction permit and excavation permit, previously required in the sections
of city code being repealed. The ordinance also creates a new obstruction permit. The obstruction permit
is required for any work that hinders the passage of traffic on city streets and sidewalks.
BUDGET IMPACT
Fees associated with ROW permits were updated with the 2018 fee schedule in anticipation of the new
ordinance language. The fees are intended to cover the cost of permitting administration and are in line with
past fees.
ACTION REQUESTED
A motion to adopt the ordinance repealing Title 8, Chapter 1, Section 4 concerning street/curb breaking
permits and repealing Title 8, Chapter 11 of the city code concerning telecommunications permitting and
replacing them with a new Title 8, Chapter 11 concerning right of way management. Due to the lengthy text
of the ordinance, the city council is also asked to approve the summary ordinance for publication.
ATTACHMENTS:
Type Description
D Ordinance Ordinance
❑ Ordinance Ordinance Summary
ORDINANCE NO. 017-735
CITY OF FARMINGTON, DAKOTA COUNTY, MINNESOTA
AN ORDINANCE REPEALING TITLE 8, CHAPTER 1, SECTION 4 OF THE
FARMINGTON CITY CODE CONCERNING STREET/CURB BREAKING PERMITS
AND REPEALING TITLE 8, CHAPTER 11 OF THE FARMINGTON CITY CODE
CONCERNING TELECOMMUNICATIONS PERMITTING
AND REPLACING THEM WITH A NEW TITLE 8, CHAPTER 11
THE CITY COUNCIL OF THE CITY OF FARMINGTON, MINNESOTA ORDAINS:
SECTION 1. Title 8, Chapter 1, Section 4 and Title 8, Chapter 11 of the City Code are repealed
and replaced in their entirety by the following new Chapter 11 (hereafter "this Chapter"), to read
as follows:
Chapter 11
Right of Way Management
8-11-1 Findings, Purpose, and Intent.
To provide for the health, safety, and welfare of its citizens, and to ensure the integrity of its
streets and the appropriate use of the rights of way, the city strives to keep its rights of way in
a state of good repair and free from unnecessary encumbrances.
Accordingly, the city hereby enacts this chapter relating to right of way permits and
administration. This chapter imposes reasonable regulation on the placement and maintenance of
facilities and equipment currently within its rights of way or to be placed therein at some future
time. It is intended to complement the regulatory roles of state and federal agencies. Under this
chapter, persons excavating and obstructing the rights of way will bear financial responsibility
for their work. Finally, this chapter provides for recovery of out-of-pocket and projected costs
from persons using the public rights of way.
Sec 8-11-2 Election to Manage the Public Rights of Way
Pursuant to the authority granted to the city under state and federal statutory, administrative
and common law, the city hereby elects, pursuant to Minn. Stat. 237.163 subd. 2(b), to
manage rights of way within its jurisdiction.
This chapter shall be interpreted consistently with 1997 Session Laws, Chapter 123,
substantially codified in Minn. Stat. §§ 237.16, 237.162, 237.163, 237.79, 237.81, and 238.086
(the "Act") and 2017 Minn. Laws, ch. 94, art. 9, amending the Act, and the other laws
governing applicable rights of the city and users of the right of way. This chapter shall also be
interpreted consistent with Minn. R. 7819.0050-7819.9950 and Minn. R., ch. 7560 where
possible. To the extent any provision of this chapter cannot be interpreted consistently with the
195630v1
Minnesota Rules, that interpretation most consistent with the Act and other applicable statutory
and case law is intended. This chapter shall not be interpreted to limit the regulatory and police
powers of the city to adopt and enforce general ordinances necessary to protect the health,
safety, and welfare of the public.
8-11-3 Definitions.
The following definitions apply in this chapter of this code. References hereafter to
"sections" are, unless otherwise specified, references to sections in this chapter. Defined
terms remain defined terms, whether or not capitalized.
Abandoned Facility. A facility no longer in service or physically disconnected from a portion of
the operating facility, or from any other facility, that is in use or still carries service. A facility is
not abandoned unless declared so by the right of way user.
Applicant. Any person requesting permission to excavate or obstruct a right of way.
City. The city of Farmington, Minnesota. For purposes of section 1.29, city also means the
City's elected officials, officers, employees, and agents.
Collocate or Collocation. To install, mount, maintain, modify, operate, or replace a small
wireless facility on, under, within, or adjacent to an existing wireless support structure or utility
pole that is owned privately, or by the city or other governmental unit.
Commission. The State Public Utilities Commission.
Congested Right of Way. A crowded condition in the subsurface of the public right of way that
occurs when the maximum lateral spacing between existing underground facilities does not allow
for construction of new underground facilities without using hand digging to expose the existing
lateral facilities in conformance with Minn. Stat. § 216D.04, subd. 3, over a continuous length in
excess of 500 feet.
Construction Performance Bond. Any of the following forms of security provided at
permittee's option:
• Individual project bond;
• Cash deposit;
• Security of a form listed or approved under Minn. Stat. § 15.73, subd. 3;
• Letter of Credit, in a form acceptable to the city;
• Self-insurance, in a form acceptable to the city;
• A blanket bond for projects within the city, or other form of construction bond, for a
time specified and in a form acceptable to the city.
Degradation. A decrease in the useful life of the right of way caused by excavation in or
disturbance of the right of way, resulting in the need to reconstruct such right of way earlier than
would be required if the excavation or disturbance did not occur.
Degradation Cost. Subject to Minn. R. 7819.1100, means the cost to achieve a level of
195630v1
restoration, as determined by the city at the time the permit is issued, not to exceed the maximum
restoration shown in plates 1 to 13, set forth in Minn. R., parts 7819.9900 to 7819.9950.
Degradation Fee. The estimated fee established at the time of permitting by the city to recover
costs associated with the decrease in the useful life of the right of way caused by the excavation,
and which equals the degradation cost.
Delay Penalty. The penalty imposed as a result of unreasonable delays in right of way
excavation, obstruction, patching, or restoration as established by permit.
Department. The department of public works of the city.
Director. The director of the department of public works of the city, or her or his designee.
Emergency. A condition that (1) poses a danger to life or health, or of a significant loss of
property; or (2) requires immediate repair or replacement of facilities in order to restore
service to a customer.
Equipment. Any tangible asset used to install, repair, or maintain facilities in any right of way.
Excavate. To dig into or in any way remove or physically disturb or penetrate any part of a right
of way.
General excavation permit. The permit which, pursuant to this chapter, must be obtained
before a person may excavate in a right of way. An Excavation permit allows the holder to
excavate that part of the right of way described in such permit.
General excavation Permit Fee. Money paid to the city by an applicant to cover the costs as
provided in Section 1.13.
Facility or Facilities. Any tangible asset in the right of way required to provide Utility
Service.
Five-Year Project Plan. Shows projects adopted by the city for construction within the next
five years.
High Density Corridor. A designated portion of the public right of way within which
telecommunications right of way users having multiple and competing facilities may be required
to build and install facilities in a common conduit system or other common structure.
Hole. An excavation in the pavement, with the excavation having a length less than the width
of the pavement.
Local Representative. A local person or persons, or designee of such person or persons,
authorized by a registrant to accept service and to make decisions for that registrant regarding
all matters within the scope of this chapter.
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Management Costs. The actual costs the city incurs in managing its rights of way, including
such costs, if incurred, as those associated with registering applicants; issuing, processing, and
verifying right of way or small wireless facility permit applications; inspecting job sites and
restoration projects; maintaining, supporting, protecting, or moving user facilities during right of
way work; determining the adequacy of right of way restoration; restoring work inadequately
performed after providing notice and the opportunity to correct the work; and revoking right of
way or small wireless facility permits. Management costs do not include payment by a
telecommunications right of way user for the use of the right of way, unreasonable fees of a
third-party contractor used by the city including fees tied to or based on customer counts, access
lines, or revenues generated by the right-of-way or for the city, the fees and cost of litigation
relating to the interpretation of Minnesota Session Laws 1997, Chapter 123; Minn. Stat. §§
237.162 or 237.163; or any ordinance enacted under those sections, or the city fees and costs
related to appeals taken pursuant to Section 1.31 of this chapter.
Micro Wireless Facility. A small wireless facility that is no larger than 24 inches long, 15
inches wide, and 12 inches high, and whose exterior antenna, if any is no longer than 11 inches.
Obstruct. To place any tangible object in a right of way so as to hinder free and open passage
over that or any part of the right of way.
Obstruction Permit. The permit which, pursuant to this chapter, must be obtained before a
person may obstruct a right of way, allowing the holder to hinder free and open passage over the
specified portion of that right of way, for the duration specified therein.
Obstruction Permit Fee. Money paid to the city by a permittee to cover the costs as provided
in Section 1.13.
Patch or Patching. A method of pavement replacement that is temporary in nature. A patch
consists of(1) the compaction of the subbase and aggregate base, and (2) the replacement, in
kind, of the existing pavement for a minimum of two feet beyond the edges of the excavation in
all directions. A patch is considered full restoration only when the pavement is included in the
city's five-year project plan.
Pavement. Any type of improved surface that is within the public right of way and that is paved
or otherwise constructed with bituminous, concrete, aggregate, or gravel.
Permit. Has the meaning given "right of way permit" in Minn. Stat. § 237.162.
Permittee. Any person to whom a permit to excavate or obstruct a right of way has been
granted by the city under this chapter.
Person. An individual or entity subject to the laws and rules of this state, however organized,
whether public or private, whether domestic or foreign, whether for profit or nonprofit, and
whether natural, corporate, or political.
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Public Right of Way. The area on, below, or above a public roadway, highway, street,
cartway, bicycle lane, or public sidewalk in which the city has an interest, including other
dedicated rights of way for travel purposes and utility easements of the city. A right of way
does not include the airwaves above a right of way with regard to cellular or other non-wire
telecommunications or broadcast service.
Registrant. Any person who (1) has or seeks to have its equipment or facilities located in any
right of way, or (2) in any way occupies or uses, or seeks to occupy or use, the right of way or
place its facilities or equipment in the right of way.
Restoration Cost. The amount of money paid to the city by a permittee to achieve the level
of restoration according to plates 1 to 13 of Minnesota Public Utilities Commission rules.
Restore or Restoration. The process by which an excavated right of way and surrounding
area, including pavement and foundation, is returned to the same condition and life expectancy
that existed before excavation.
Right of Way Permit. Either the utility permit, excavation permit, or the obstruction permit,
depending on the context, required by this chapter.
Right of Way User. (1) A telecommunications right of way user as defined by Minn. Stat., §
237.162, subd. 4; or (2) a person owning or controlling a facility in the right of way that is
used or intended to be used for providing utility service, and who has a right under law,
franchise, or ordinance to use the public right of way.
Service or Utility Service. Includes (1) those services provided by a public utility as defined
in Minn. Stat. 216B.02, subds. 4 and 6; (2) services of a telecommunications right of way user,
including transporting of voice or data information; (3) services of a cable communications
systems as defined in Minn. Stat. ch. 238; (4) natural gas or electric energy or
telecommunications services provided by the city; (5) services provided by a cooperative
electric association organized under Minn. Stat., ch. 308A; and (6) water, and sewer, including
service laterals, steam, cooling, or heating services.
Small Wireless Facility. (A) A wireless facility that meets both of the following
qualifications:
(i) each antenna is located inside an enclosure of no more than six cubic feet in volume
or could fit within such an enclosure; and
(ii) all other wireless equipment associated with the small wireless facility provided such
equipment is, in aggregate, no more than 28 cubic feet in volume, not including
electric meters, concealment elements, telecommunications demarcation boxes,
battery backup power systems, grounding equipment, power transfer switches, cutoff
switches, cable, conduit, vertical cable runs for the connection of power and other
services, and any equipment concealed from public view within or behind an existing
structure or concealment; or
(B) a micro wireless facility.
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Supplementary Application. An application made to excavate or obstruct more of the right
of way than allowed in, or to extend, a permit that had already been issued.
Telecommunications Right of Way User. A person owning or controlling a facility in the right
of way, or seeking to own or control a facility in the right of way that is used or is intended to be
used for providing wireless service, or transporting telecommunication or other voice or data
information. For purposes of this chapter, a cable communication system defined and regulated
under Minn. Stat. ch. 238, and telecommunication activities related to providing natural gas or
electric energy services, a public utility as defined in Minn. Stat. § 216B.02, a municipality, a
municipal gas or power agency organized under Minn. Stat. ch. 453 and 453A, or a cooperative
electric association organized under Minn. Stat. ch. 308A, are not telecommunications right of
way users for purposes of this chapter except to the extent such entity is offering wireless
service.
Temporary Surface. The compaction of subbase and aggregate base and replacement, in
kind, of the existing pavement only to the edges of the excavation. It is temporary in nature
except when the replacement is of pavement included in the city's two-year plan, in which
case it is considered full restoration.
Trench. An excavation in the pavement, with the excavation having a length equal to or greater
than the width of the pavement.
Two Year Project Plan. Shows projects adopted by the city for construction within the next
two years.
Utility Pole. A pole that is used in whole or in part to facilitate telecommunications or electric
service.
Utility Construction Permit. The permit which, pursuant to this chapter, must be obtained
before a person may install, repair, or relocate a facility, including small wireless facility, in the
right of way as described in the permit.
Utility Construction Permit Fee. Money paid to the city by a permittee to cover the costs as
provided in Section 1.13.
Wireless Facility. Equipment at a fixed location that enables the provision of wireless services
between user equipment and a wireless service network, including equipment associated with
wireless service, a radio transceiver, antenna, coaxial or fiber-optic cable, regular and backup
power supplies, and a small wireless facility, but not including wireless support structures,
wireline backhaul facilities, or cables between utility poles or wireless support structures, or not
otherwise immediately adjacent to and directly associated with a specific antenna.
Wireless Service. Any service using licensed or unlicensed wireless spectrum, including the
use of Wi-Fi, whether at a fixed location or by means of a mobile device, that is provided using
wireless facilities. Wireless service does not include services regulated under Title VI of the
Communications Act of 1934, as amended, including cable service.
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Wireless Support Structure. A new or existing structure in a right-of-way designed to
support or capable of supporting small wireless facilities, as reasonably determined by the city.
Wireline Backhaul Facility. A facility used to transport communications data by wire from a
wireless facility to a communications network.
8-11-4 Administration.
The director is the principal city official responsible for the administration of the rights of way,
right of way permits, and the ordinances related thereto. The director may delegate any or all of
the duties hereunder.
8-11-5 Registration and Right of Way Occupancy.
(A)Registration. Each person who occupies or uses, or seeks to occupy or use, the right of way
or place any equipment or facilities in or on the right of way, including persons with
installation and maintenance responsibilities by lease, sublease, or assignment, must register
with the city. Registration will consist of providing application information.
(B)Registration Prior to Work. No person may construct, install, repair, remove, relocate, or
perform any other work on, or use any facilities or any part thereof, in any right of way
without first being registered with the city.
(C)Exceptions. Nothing herein relieves a person from complying with the provisions of the
Minn. Stat. ch. 216D, Gopher One Call Law.
8-11-6 Registration Information.
(A) Information Required. The information provided to the city at the time of registration
shall include, but not be limited to:
(1) Each registrant's name, Gopher One-Call registration certificate number, address and
email address, if applicable, and telephone and facsimile numbers.
(2) The name, address, and email address, if applicable, and telephone and facsimile
numbers of a local representative. The local representative or designee shall be
available at all times. Current information regarding how to contact the local
representative in an emergency shall be provided at the time of registration.
(3) A certificate of insurance or self-insurance:
(a) Verifying that an insurance policy has been issued to the registrant by an insurance
company licensed to do business in the state of Minnesota, or a form of self-
insurance acceptable to the city;
(b) Verifying that the registrant is insured against claims for personal injury, including
death, as well as claims for property damage arising out of the (i) use and occupancy
of the right of way by the registrant, its officers, agents, employees, and permittees,
and (ii)placement and use of facilities and equipment in the right of way by the
registrant, its officers, agents, employees, and permittees, including, but not limited
to, protection against liability arising from completed operations, damage of
underground facilities, and collapse of property;
(c) Naming the city as an additional insured as to whom the coverages required
herein are in force and applicable and for whom defense will be provided as to all
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such coverages;
(d) Requiring that the city be notified thirty (30) days in advance of cancellation of the
policy or material modification of a coverage term; and
(e) Indicating comprehensive liability coverage, automobile liability coverage, workers'
compensation and umbrella coverage established by the city in amounts sufficient to
protect the city and the public and to carry out the purposes and policies of this
chapter.
(f) The city may require a copy of the actual insurance policies.
(g) If the person is a corporation, a copy of the certificate is required to be filed under
state law as recorded and certified to by the secretary of state.
(h) A copy of the person's order granting a certificate of authority from the Minnesota
Public Utilities Commission or other authorization or approval from the applicable
state or federal agency to lawfully operate, where the person is lawfully required to
have such authorization or approval from said commission or other state or federal
agency.
(B)Notice of Changes. The registrant shall keep all of the information listed above current at all
times by providing to the city information as to changes within fifteen (15) days following the
date on which the registrant has knowledge of any change.
8-11-7 Reporting Obligations.
(A) Operations. Each registrant shall, at the time of registration and by December 1 of each year,
file a construction and major maintenance plan for underground facilities with the city. Such
plan shall be submitted using a format designated by the city and shall contain the
information determined by the city to be necessary to facilitate the coordination and
reduction in the frequency of excavations and obstructions of rights of way. The plan shall
include, but not be limited to, the following information:
(1) The locations and the estimated beginning and ending dates of all projects to be
commenced during the next calendar year (in this section, a"next-year project"); and
(2) To the extent known, the tentative locations and estimated beginning and ending dates for
all projects contemplated for the five years following the next calendar year (in this
section, a"five-year project").
The term "project" in this section shall include both next-year projects and five-year
projects.
(B) Additional Next-Year Projects. Notwithstanding the foregoing, the city will not deny an
application for a right of way permit for failure to include a project in a plan submitted to the
city if the registrant has used commercially reasonable efforts to anticipate and plan for the
project.
8-11-8 Permit Requirement.
(A)Permit Required. Except as otherwise provided in this code, no person may obstruct or
excavate any right of way, or install or place facilities in the right of way, without first
having obtained the appropriate right of way permit from the city to do so.
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(1) Utility Construction Permit. A utility construction permit is required by a registrant to
install, repair, or relocate a facility, erect or install a wireless support structure, collocate
a small wireless facility, or to otherwise install a small wireless facility in the specified
portion or the right of way, to the extent specified therein, provided that such permit
shall remain in effect for the length of time the facility is in use, unless lawfully revoked
(2) General Excavation Permit. A general excavation permit is required by a registrant to
excavate that part of the right of way described in such permit and to hinder free and
open passage over the specified portion of the right of way by placing facilities
described therein, to the extent and for the duration specified therein. A general
excavation permit is not required if a person already possesses a valid utility
construction permit for the same project.
(3) Obstruction Permit. An obstruction permit is required by a registrant to hinder free and
open passage over the specified portion of right of way by placing equipment described
therein on the right of way, to the extent and for the duration specified therein. An
obstruction permit is not required if a person already possesses a valid utility construction
or general excavation permit for the same project.
(B)Permit Extensions. No person may excavate, place a utility service, or obstruct the right of
way beyond the date or dates specified in the permit unless (i) such person makes a
supplementary application for another right of way permit before the expiration of the initial
permit, and(ii) a new permit or permit extension is granted.
(C)Delay Penalty. In accordance with Minn. Rule 7819.1000 subp. 3 and notwithstanding
subd. 2 of this Section, the city shall establish and impose a delay penalty for unreasonable
delays in right of way excavation, obstruction, patching, or restoration. The delay penalty shall
be established from time to time by City Council resolution.
(D)Permit Display. Permits issued under this chapter shall be conspicuously displayed or
otherwise available at all times at the indicated work site and shall be available for inspection by
the city.
(E) Routine Maintenance Activities. Persons performing maintenance activities that obstruct
the right of way shall provide the city advance notification of these activities. An obstruction
permit is required for any maintenance activity that obstructs the roadway or pedestrian facilities
within the right of way.
(F) Special Exception for Small Wireless Facilities. As required by state law, a person is not
required to pay a permit fee, obtain a right of way permit, or enter into a small wireless facility
collocation agreement solely in order to conduct any of the following activities:
(1) routine maintenance of a small wireless facility;
(2) replacement of a small wireless facility with a new facility that is substantially similar or
smaller in size, weight, height, and wind or structural loading than the small wireless
facility being replaced; or
(3) installation, placement, maintenance, operation, or replacement of micro wireless
facilities that are suspended on cables strung between existing utility poles in compliance
195630v1
with national safety codes.
Persons that perform these excepted activities shall provide the county advance notification
of these activities if the work will obstruct a public right-of-way.
An obstruction permit is required for any work that obstructs the roadway or pedestrian
facilities.
8-11-9 Permit Applications.
(A) Application for a permit is made to the city. Right of way permit applications shall contain,
and will be considered complete only upon compliance with, the requirements of the following
provisions:
(1) Registration with the city pursuant to this chapter.
(2) Submission of a completed permit application form, including all required attachments,
and scaled drawings showing the location and area of the proposed project and the
location of all known existing and proposed facilities.
(3) Payment of money due the city for:
(1) permit fees, estimated restoration costs, and other management costs;
(2) prior obstructions or excavations;
(3) any undisputed loss, damage, or expense suffered by the city because of applicant's
prior excavations or obstructions of the rights of way or any emergency actions
taken by the city;
(4) franchise fees or other charges, if applicable.
(4) Payment of disputed amounts due the city by posting security or depositing in an
escrow account an amount equal to at least 110 percent of the amount owing.
8-11-10 Issuance of Permit; Conditions.
(A)Permit Issuance. If the applicant has satisfied the requirements of this chapter, the city shall
issue a permit.
(B) Conditions. The city may impose reasonable conditions upon the issuance of the permit and
the performance of the applicant thereunder to protect the health, safety, and welfare or when
necessary to protect the right of way and its current use. In addition, a permittee shall comply
with all requirements of local, state, and federal laws, including but not limited to Minn. Stat. §§
216D.01 - .09 (Gopher One Call Excavation Notice System) and Minn. R., ch. 7560.
(C)Small Wireless Facility Conditions. In addition to 8-11-10(B), the erection or installation of
a wireless support structure, the collocation of a small wireless facility, or other installation of a
small wireless facility in the right-of-way, shall be subject to the following conditions:
(1) A small wireless facility shall only be collocated on the particular wireless support
structure, under those attachment specifications, and at the height indicated in the
applicable permit application.
(2) No new wireless support structure installed within the right-of-way shall exceed 50 feet
in height without the city's written authorization,provided that the city may impose a
lower height limit in the applicable permit to protect the public health, safety and welfare
or to protect the right-of-way and its current use, and further provided that a registrant
may replace an existing wireless support structure exceeding 50 feet in height with a
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structure of the same height subject to such conditions or requirements as may be
imposed in the applicable permit.
(3) No wireless facility may extend more than 10 feet above its wireless support structure.
(4) Where an applicant proposes to install a new wireless support structure in the right-of-
way, the city may impose separation requirements between such structure and any
existing wireless support structure or other facilities in and around the right-of-way.
(5) Where an applicant proposes collocation on a decorative wireless support structure, sign
or other structure not intended to support small wireless facilities, the city may impose
reasonable requirements to accommodate the particular design, appearance or intended
purpose of such structure.
(6) Where an applicant proposes to replace a wireless support structure, the city may impose
reasonable restocking, replacement, or relocation requirements on the replacement of
such structure.
(D)Small Wireless Facility Agreement. A small wireless facility shall only be collocated on a
small wireless support structure owned or controlled by the city, or any other city asset in the
right-of-way, after the applicant has executed a standard small wireless facility collocation
agreement with the city. The standard collocation agreement may require payment of the
following:
(a) Up to $150 per year for rent to collocate on the city structure.
(b) $25 per year for maintenance associated with the collocation;
(c) A monthly fee for electrical service as follows:
1. $73 per radio node less than or equal to 100 maximum watts;
2. $182 per radio node over 100 maximum watts; or
3. The actual costs of electricity, if the actual cost exceed the foregoing.
The standard collocation agreement shall be in addition to, and not in lieu of, the required utility
construction permit,provided, however, that the applicant shall not be additionally required to
obtain a license or franchise in order to collocate. Issuance of a utility construction permit does
not supersede, alter or affect any then-existing agreement between the city and applicant,
8-11-11 Action on Utility Construction Permit Applications.
(A)Deadline for Action. The city shall approve or deny a utility construction permit application
for small wireless facilities within 90 days after filing of such application. The utility
construction permit, and any associated building permit application, shall be deemed approved if
the city fails to approve or deny the application within the review periods established in this
section.
(B) Consolidated Applications. An applicant may file a consolidated utility construction permit
application for small wireless facilities addressing the proposed collocation of up to 15 small
wireless facilities, or a greater number if agreed to by a local government unit, provided that all
small wireless facilities in the application:
(1) are located within a two-mile radius;
(2) consist of substantially similar equipment; and
(3) are to be placed on similar types of wireless support structures.
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In rendering a decision on a consolidated permit application, the city may approve some small
wireless facilities and deny others, but may not use denial of one or more permits as a basis to
deny all small wireless facilities in the application.
(C) Tolling of Deadline. The 90-day deadline for action on a utility construction permit
applicaton for small wireless facilities may be tolled if:
(1) The city receives applications from one or more applicants seeking approval of permits
for more than 30 small wireless facilities within a seven-day period. In such case, the
city may extend the deadline for all such applications by 30 days by informing the
affected applicants in writing of such extension.
(2) The applicant fails to submit all required documents or information and the city provides
written notice of incompleteness to the applicant within 30 days of receipt of the
application. Upon submission of additional documents or information, the city shall have
ten days to notify the applicant in writing of any still-missing information.
(3) The city and a small wireless facility applicant agree in writing to toll the review period.
8-11-12 Permit Fees.
(A) Utility Construction Permit Fee. The city shall impose a utility construction permit fee in an
amount sufficient to recover:
(1) management costs, and;
(2) degradation costs and city engineering, make-ready, and construction costs associated
with collocation of small wireless facilities.
(B) General Excavation Permit Fee. The city shall impose a general excavation permit fee in an
amount sufficient to recover the following costs:
(1) the city management costs;
(2) degradation costs, if applicable.
(C) Obstruction Permit Fee. The city shall impose an obstruction permit fee in an amount
sufficient to recover the city management costs.
(D)Payment of Permit Fees. No excavation permit or obstruction permit shall be issued
without payment of excavation or obstruction permit fees. The city may allow applicant to pay
such fees within thirty (30) days of billing.
(E)Non Refundable. Permit fees that were paid for a permit that the city has revoked for a
breach as stated in 8-11-22 are not refundable.
(F)Application to Franchises. Unless otherwise agreed to in a franchise, management costs
may be charged separately from and in addition to the franchise fees imposed on a right of way
user in the franchise.
8-11-13 Right of Way Patching and Restoration.
(A) Timing. The work to be done under the utility construction and general excavation permit,
and the patching and restoration of the right of way as required herein, must be completed within
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the dates specified in the permit, increased by as many days as work could not be done because
of circumstances beyond the control of the permittee or when work was prohibited as unseasonal
or unreasonable under section 8-11-16 of this chapter.
(B)Patch and Restoration. Permittee shall patch its own work, restore the right of way and
assume all costs therefor unless otherwise agreed upon.
(1) City Restoration. If the city restores the right of way,permittee shall pay the costs
thereof within thirty (30) days of billing. If, during the twenty four(24) months
following such restoration, the pavement settles due to permittee's improper
backfilling, the permittee shall pay to the city, within thirty (30) days of billing, all
costs associated with correcting the defective work.
(2) Permittee Restoration. If the permittee restores the right of way itself, it shall at
the time of application for an excavation permit post a construction performance
security specified by the city. If, within twenty four (24) months after
completion of restoration of the right of way, the city determines that the right of
way has been properly restored, the construction performance surety shall be
released.
(C)Standards. The permittee shall perform excavation, backfilling, patching, and restoration
according to the standards and with the materials specified by the city and shall comply with
Minn. Rule 7819.1100.
(E)Duty to Correct Defects. The permittee shall guarantee its work and restoration of the right
of way and maintain it for twenty four (24) months following its completion. The obligation is
limited to twelve (12) months for plantings and turf establishment. During this twenty four(24)
month period, the permittee shall, upon notification from the city, correct all defects in patching
or restoration to the extent necessary, using the method required by the city. Said work shall be
completed within five (5) calendar days of the receipt of the notice from the city, not including
days during which work cannot be done because of circumstances constituting force majeure or
days when work is prohibited as unseasonable or unreasonable under Section 8-11-16.
(F) Failure to Restore. If the permittee fails to restore the right of way in the manner and to the
condition required by the city, or fails to satisfactorily and timely complete all restoration
required by the city, the city at its option may do such work. In that event the permittee shall pay
to the city, within thirty (30) days of billing, the cost of restoring the right of way. If permittee
fails to pay as required, the city may exercise its rights under the construction performance
bond.
8-11-14 Joint Applications.
(A) Joint application. Registrants may jointly apply for peiniits to excavate or obstruct the right
of way at the same place and time.
(B)Shared fees. Registrants who apply for permits for the same obstruction or excavation,
which the city does not perform, may share in the payment of the obstruction or excavation
permit fee. In order to obtain a joint permit, registrants must agree among themselves as to the
portion each will pay and indicate the same on their applications.
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(C) With city projects. Registrants who join in a scheduled obstruction or excavation
performed by the city, whether or not it is a joint application by two or more registrants or a
single application, are not required to pay the excavation or obstruction and degradation
portions of the permit fee, but a permit would still be required.
8-11-15 Supplementary Applications.
(A)Limitation on Area. A right of way permit is valid only for the area of the right of way
specified in the permit. No permittee may do any work outside the area specified in the permit,
except as provided herein. Any permittee which determines that an area greater than that
specified in the permit must be obstructed or excavated must before working in that greater area
(i) make application for a permit extension and pay any additional fees required thereby, and (ii)
be granted a new permit or permit extension.
(B)Limitation on Dates. A right of way permit is valid only for the dates specified in the
permit. No permittee may begin its work before the permit start date or, except as provided
herein, continue working after the end date. If a permittee does not finish the work by the permit
end date, it must apply for a new permit for the additional time it needs, and receive the new
permit or an extension of the old permit before working after the end date of the previous
permit. This supplementary application must be submitted before the permit end date.
8-11-16 Other Obligations.
(A) Compliance with Other Laws. Obtaining a right of way permit does not relieve permittee of
its duty to obtain all other necessary permits, licenses, and authority and to pay all fees required
by the city or other applicable rule, law or regulation. A permittee shall comply with all
requirements of local, state and federal laws, including but not limited to Minn. Stat. §§
216D.01-.09 (Gopher One Call Excavation Notice System) and Minn. R., ch. 7560. A permittee
shall perform all work in conformance with all applicable codes and established rules and
regulations, and is responsible for all work done in the right of way pursuant to its permit,
regardless of who does the work.
(B)Prohibited Work. Except in an emergency, and with the approval of the city, no right of way
obstruction or excavation may be done when seasonally prohibited or when conditions are
unreasonable for such work.
(C)Interference with Right of Way. A permittee shall not so obstruct a right of way that the
natural free and clear passage of water through the gutters or other waterways shall be interfered
with. Private vehicles of those doing work in the right of way may not be parked within or next
to a permit area, unless parked in conformance with city parking regulations. The loading or
unloading of trucks must be done solely within the defined permit area unless specifically
authorized by the permit. Traffic control shall conform to the Minnesota Manual on Uniform
Traffic Control Devices (MMUTCD), its field manual, and any written directions from the city.
(D) Trenchless excavation. As a condition of all applicable permits, permittees employing
trenchless excavation methods, including but not limited to Horizontal Directional Drilling,
shall follow all requirements set forth in Minn. Stat. ch. 216D and Minn. R., ch. 7560 and shall
require potholing or open cutting over existing underground utilities before excavating.
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8-11-17 Denial of Permit.
(A)Reasons for Denial. The city may deny a permit for failure to meet the requirements and
conditions of this chapter or if the city determines that the denial is necessary to protect the
health, safety, and welfare of the public or when necessary to protect the right of way and its
current use. The city may withhold issuance of a permit until conditions of previous permit are
complied with.
(B) Procedural Requirements. The denial of a permit shall be made in writing documenting the
basis for denial within three business days of the decision to deny the permit. If a permit
application is denied, the telecommunications right of way user may cure the deficiencies
identified by the city and resubmit its application. If the telecommunications right of way user
resubmits the application within thirty (30) days of receiving written notice of the denial, it may
not be charged an additional filing or processing fee. The city must approve or deny the revised
application within thirty (30) days after the revised application is submitted.
8-11-18 Installation Requirements.
The excavation, backfilling, patching and restoration, and all other work performed in the right
of way shall be done in conformance with Minn. R. 7819.1100 and 7819.5000 and other
applicable local requirements, in so far as they are not inconsistent with the Minn. Stat., §§
237.162 and 237.163. Installation of service laterals shall be performed in accordance with
Minn. R., ch 7560 and these ordinances. Service lateral installation is further subject to those
requirements and conditions set forth by the city in the applicable permits and/or agreements
referenced in 8-11-23(B) of this ordinance.
8-11-19 Inspection.
(A)Notice of Completion. When the work under any permit hereunder is completed, the
permittee shall furnish a completion certificate in accordance Minn. Rule 7819.1300.
(B)Site Inspection. Permittee shall make the work site available to the city and to all others
as authorized by law for inspection at all reasonable times during the execution of and upon
completion of the work.
(C)Authority of Director.
(1) At the time of inspection, the director may order the immediate cessation of any work
which poses a serious threat to the life, health, safety, or well-being of the public.
(2) The director may issue an order to the permittee for any work that does not conform to
the terms of the permit or other applicable standards, conditions, or codes. The order
shall state that failure to correct the violation will be cause for revocation of the permit.
Within ten (10) days after issuance of the order, the permittee shall present proof to the
director that the violation has been corrected. If such proof has not been presented within
the required time, the director may revoke the permit pursuant to 8-11-22.
(3) The cost of any action required by the city shall be paid by the permittee.
195630v1
8-11-20 Work Done Without a Permit.
(A)Emergency Situations. Each registrant shall immediately notify the director of any event
regarding its facilities that it considers to be an emergency. The registrant may proceed to take
whatever actions are necessary to respond to the emergency. Excavators' notification to Gopher
State One Call regarding an emergency situation does not fulfill this requirement. Within two
(2) business days after the occurrence of the emergency, the registrant shall apply for the
necessary permits, pay the fees associated therewith, and fulfill the rest of the requirements
necessary to bring itself into compliance with this chapter for the actions it took in response to
the emergency.
If the city becomes aware of an emergency regarding a registrant's facilities, the city will
attempt to contact the local representative of each registrant affected, or potentially affected, by
the emergency. In any event, the city may take whatever action it deems necessary to respond to
the emergency, the cost of which shall be borne by the registrant whose facilities occasioned the
emergency.
(B)Non-Emergency Situations. Except in an emergency, any person who, without first having
obtained the necessary permit, obstructs or excavates a right of way must subsequently obtain a
permit and, as a penalty, pay double the normal fee for said permit, pay double all the other fees
required by the city code, deposit with the city the fees necessary to correct any damage to the
right of way, and comply with all of the requirements of this chapter.
8-11-21 Supplementary Notification.
If the obstruction or excavation of the right of way begins later or ends sooner than the date
given on the permit, permittee shall notify the city of the accurate information as soon as this
information is known.
8-11-22 Revocation of Permits.
(A)Substantial Breach. The city reserves its right, as provided herein, to revoke any right of
way permit without a fee refund, if there is a substantial breach of the terms and conditions of
any statute, ordinance, rule or regulation, or any material condition of the permit. A substantial
breach by permittee shall include, but shall not be limited to, the following:
(1) The violation of any material provision of the right of way peiniit.
(2) An evasion or attempt to evade any material provision of the right of way permit, or the
perpetration or attempt to perpetrate any fraud or deceit upon the city or its citizens.
(3) Any material misrepresentation of fact in the application for a right of way permit.
(4) The failure to complete the work in a timely manner, unless a permit extension is
obtained or unless the failure to complete work is due to reasons beyond the
permittee's control.
(5) The failure to correct, in a timely manner, work that does not conform to a condition
indicated on an order issued pursuant to 8-11-19.
(6) Failure to pay any required costs, fees, or charges billed by the city
(B) Written Notice of Breach. If the city determines that the permittee has committed a
substantial breach of a term or condition of any statute, ordinance, rule, regulation, or any
195630v1
condition of the permit, the city shall make a written demand upon the permittee to remedy such
violation. The demand shall state that continued violations may be cause for revocation of the
permit. A substantial breach, as stated above, will allow the city, at its discretion, to place
additional or revised conditions on the permit to mitigate and remedy the breach.
(C)Response to Notice of Breach. Within twenty-four (24) hours of receiving notification of the
breach, permittee shall provide the city with a plan, acceptable to the city, that will cure the
breach. Permittee's failure to so contact the city, or permittee's failure to timely submit an
acceptable plan, or permittee's failure to reasonably implement the approved plan, shall be cause
for immediate revocation of the permit.
(D) Revocation. Revocation of a permit shall be in writing documenting the basis for
revocation. The city must notify a telecommunications right of way user in writing within three
business days of the decision to revoke a permit.
(E)Reimbursement of city costs. If a permit is revoked, the permittee shall also reimburse the
city for the city's reasonable costs, including restoration costs and the costs of collection and
reasonable attorneys' fees incurred in connection with such revocation.
(F)Revoked Permit. If the city revokes a permit for breach of this chapter, the permittee will
not be allowed to collocate, obstruct or excavate within the city right-of-way until the breach
situation is corrected to the satisfaction of the city.
8-11-23 Mapping Data.
(A)Information Required. Each registrant and permittee shall provide mapping
information required by the city in accordance with Minn. R. 7819.4000 and 7819.4100.
Within ninety (90) days following completion of any work pursuant to a permit, the
permittee shall provide the director accurate maps and drawings certifying the "as-built"
location of all equipment installed, owned, and maintained by the permittee. Such maps
and drawings shall include the horizontal and vertical location of all facilities and
equipment and shall be provided consistent with the city's electronic mapping system,
when practical or as a condition imposed by the director. Failure to provide maps and
drawings pursuant to this subsection shall be grounds for revoking the permit holder's
registration.
(B)Service Laterals. All permits issued for the installation or repair of service laterals,
other than minor repairs as defined in Minn. R. 7560.0150, subp. 2, shall require the
permittee's use of appropriate means of establishing the horizontal locations of installed
service laterals and the service lateral vertical locations in those cases where the director
reasonably requires it. Permittees or their subcontractors shall submit to the director
evidence satisfactory to the director of the installed service lateral locations. Compliance
with this subdivision, 8-11-24(B), and with applicable Gopher State One Call law and
Minnesota Rules governing service laterals installed after Dec. 31, 2005, shall be a
condition of any city approval necessary for:
a) payments to contractors working on a public improvement project, including
those under Minn. Stat. ch. 429, and
195630v1
b) city approval under development agreements or other subdivision or site plan
approval under Minn. Stat. ch. 462. The director shall reasonably determine the
appropriate method of providing such information to the city. Failure to provide
prompt and accurate information on the service laterals installed may result in the
revocation of the permit issued for the work or future permits to the offending
permittee or its subcontractors.
8-11-24 Location and Relocation of Facilities.
(A) Placement, location, and relocation of facilities must comply with the Act, with other
applicable law, and with Minn. R. 7819.3100, 7819.5000, and 7819.5100, to the extent the rules
do not limit authority otherwise available to cities.
(1) Undergrounding. Unless otherwise agreed in a franchise or other agreement between the
applicable right of way user and the City,Facilities in the right of way must be located or
relocated and maintained underground in accordance with City Code.
(B) Corridors. The city may assign a specific area within the right of way, or any particular
segment thereof as may be necessary, for each type of facility that is or, pursuant to current
technology, the city expects will someday be located within the right of way. All excavation,
obstruction, or other permits issued by the city involving the installation or replacement of
facilities shall designate the proper corridor for the facilities at issue. Any registrant who has
facilities in the right of way in a position at variance with the corridors established by the city
shall, no later than at the time of the next reconstruction or excavation of the area where the
facilities are located, move the facilities to the assigned position within the right of way, unless
this requirement is waived by the city for good cause shown, upon consideration of such factors
as the remaining economic life of the facilities, public safety, customer service needs, and
hardship to the registrant.
(D)Limitation of Space. To protect the health, safety, and welfare of the public, or when
necessary to protect the right of way and its current use, the city shall have the power to prohibit
or limit the placement of new or additional facilities within the right of way. In making such
decisions, the city shall strive to the extent possible to accommodate all existing and potential
users of the right of way, but shall be guided primarily by considerations of the public interest,
the public's needs for the particular utility service, the condition of the right of way, the time of
year with respect to essential utilities, the protection of existing facilities in the right of way, and
future city plans for public improvements and development projects which have been determined
to be in the public interest.
8-11-25 Pre-Excavation Facilities Location.
In addition to complying with the requirements of Minn. Stat. 216D.01-.09 ("One Call
Excavation Notice System") before the start date of any right of way excavation, each
registrant who has facilities or equipment in the area to be excavated shall mark the horizontal
and vertical placement of all said facilities. Any registrant whose facilities are less than twenty
(20) inches below a concrete or asphalt surface shall notify and work closely with the
excavation contractor to establish the exact location of its facilities and the best procedure for
excavation.
195630v1
8-11-26 Damage to Other Facilities.
When the city does work in the right of way and finds it necessary to maintain, support, or
move a registrant's facilities to protect it, the city shall notify the local representative as early
as is reasonably possible. The costs associated therewith will be billed to that registrant and
must be paid within thirty (30) days from the date of billing. Each registrant shall be
responsible for the cost of repairing any facilities in the right of way which it or its facilities
damage. Each registrant shall be responsible for the cost of repairing any damage to the
facilities of another registrant caused during the city's response to an emergency occasioned by
that registrant's facilities.
8-11-27 Right of Way Vacation.
Reservation of right. If the city vacates a right of way that contains the facilities of a registrant,
the registrant's rights in the vacated right of way are governed by Minn. R. 7819.3200.
8-11-28. Indemnification and Liability
By registering with the city, or by accepting a permit under this chapter, a registrant or
permittee agrees to defend and indemnify the city in accordance with the provisions of Minn.
Rule 7819.1250.
8-11-29 Abandoned and Unusable Facilities.
(A)Discontinued Operations. A registrant who has determined to discontinue all or a portion
of its operations in the city must provide information satisfactory to the city that the registrant's
obligations for its facilities in the right of way under this chapter have been lawfully assumed
by another registrant.
(B)Removal. Any registrant who has abandoned facilities in any right of way shall remove it
from that right of way if required in conjunction with other right of way repair, excavation, or
construction, unless this requirement is waived by the city.
8-11-30 Appeal.
A right of way user that: (1)has been denied registration; (2) has been denied a permit; (3) has
had a permit revoked; (4) believes that the fees imposed are not in conformity with Minn. Stat. §
237.163, subd. 6; or (5) disputes a determination of the director regarding 8-11-23(B) of this
chapter may have the denial, revocation, fee imposition, or decision reviewed, upon written
request, by the City Council. The City Council shall act on a timely written request at its next
regularly scheduled meeting, provided the right of way user has submitted its appeal with
sufficient time to include the appeal as a regular agenda item. A decision by the City Council
affirming the denial, revocation, or fee imposition will be in writing and supported by written
findings establishing the reasonableness of the decision.
8-11-31 Reservation of Regulatory and Police Powers
A permittee's rights are subject to the regulatory and police powers of the city to adopt and
enforce general ordinances as necessary to protect the health, safety, and welfare of the public.
8-11-32 Severability.
195630v1
r
If any portion of this chapter is for any reason held invalid by any court of competent
jurisdiction, such portion shall be deemed a separate, distinct, and independent provision and
such holding shall not affect the validity of the remaining portions thereof. Nothing in this
chapter precludes the city from requiring a franchise agreement with the applicant, as allowed by
law, in addition to requirements set forth herein.
SECTION 2. This Ordinance shall become effective immediately upon its passage and
publication according to law. PASSED and ADOPTED by the City Council of Farmington this
18th day of December, 2017.
CITY OF FARMINGTON
�By l ' -
Todd Larson, Mayor
ATTEST:
By.
David McKni ht Administrator
144
Approved as to form the a7/ day of December 2017.
By2.4„..e:
City Att ey
Summary published in the Farmington Independent the 2 h day of X cc G, 2017.
195630v1
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
SUMMARY OF ORDINANCE NO. 017-735
AN ORDINANCE REPEALING TITLE 8, CHAPTER 1, SECTION 4 OF THE
FARMINGTON CITY CODE CONCERNING STREET/CURB BREAKING PERMITS
AND REPEALING TITLE 8, CHAPTER 11 OF THE FARMINGTON CITY CODE
CONCERNING TELECOMMUNICATIONS PERMITTING
AND REPLACING THEM WITH A NEW TITLE 8, CHAPTER 11
NOTICE IS HEREBY GIVEN that on December 18, 2017, Ordinance No. 017-735
was adopted by the City Council of the city of Farmington, Minnesota.
NOTICE IS FURTHER GIVEN that because of the lengthy nature of Ordinance No.
017-735, the following summary of the ordinance has been prepared for publication.
NOTICE IS FURTHER GIVEN that Title 8, Chapter 1, Section 4 and Title 8, Chapter
11 have been repealed and replaced with a new Title 8, Chapter 11 regarding permitting of
telecommunications facilities and associated structures located in the public right.
A printed copy of the whole ordinance is available for inspection by any person during
the city's regular office hours.
APPROVED for publication by the City Council of the city of Farmington this 18th day
of December, 2017.
CITY OF FARMINGTON
Todd Larson, Mayor
ATTEST: r."'�
By:
avid M.cKn'ghtra Administrator
Approved as to form the O'f --day
day of December 2017.
ZeBy.
City Attorney
Published in the Farmington Independent the 2 SS day of ,} 2017.
195623v1
��•�EKN.._ARMi City of Farmington
430 Third Street
., Farmington, Minnesota
651.280.6800 -Fax 651.280.6899
'+T.4 p ' www.c i.farmingto n.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: Adam Kienberger, Community Development Director
SUBJECT: 2018 Community Development Block Grant Funding
DATE: December 18, 2017
INTRODUCTION
Annually, the city receives federal Community Development Block Grant(CDBG) funds which are
distributed by the Dakota County Community Development Agency(CDA).
The city has been informed by the Dakota County CDA that it will be receiving an estimated $31,775 in
CDBG funds for program year 2018 (July 1, 2018—June 30, 2019). This is the same estimated amount we
received in 2017.
To secure the grant money that is available, the city must prepare and submit an application that specifies
eligible activities or projects to which the city intends to allocate the available funding. A completed
application is due by the end of January accompanied by an approved city council resolution.
The final allocation amount may change as HUD finalizes their budget process over the next several months.
The EDA unanimously recommended approval of the proposed allocation application at their meeting on
November 30, 2017.
DISCUSSION
Proposed Activities
City staff is proposing that the estimated $31,775 be allocated between four activities for 2018;
$15,000 allocated to a Planning Studies category to study the Highway 3 corridor for redevelopment
opportunities. This will also allow us to pursue a CDA Redevelopment Incentive Grant(RIG) in the same
amount and meet the match requirements.
$10,000 for the Commercial Rehabilitation Grant Program.
$5,000 to Senior Services —Financial Support Program.
$1,775 for the Residential Rehabilitation/Home Improvement Loan Program.
Planning Studies— Highway 3 Redevelopment Corridor
Following the completion of the 2040 Comp Plan update, the EDA should consider reviewing one of
Farmington's oldest commercial corridors along Highway 3. I recommend the city apply for a CDA
Redevelopment Incentive Grant(RIG)in January and procures the match with a portion of our 2018
CDBG allocation. If this is viewed favorably, a scope of work and application will be developed.
Commercial Rehabilitation Grant Program
This program has been utilized for several years with the most recent recipients being the Farmington
Bakery, Town Sports, and Heikkila/Fletcher building.
Grant funds are made available to assist local businesses and/or property owners who are making qualified
improvements to eligible commercial properties that eliminate conditions that are detrimental to public health
and safety.
The following are examples of qualified improvements:correcting code violations, code improvements, and
the correction of handicap accessibility issues. The intent of the grant program is to prevent the deterioration
of commercial structures and discourage blight, encourage projects that correct code violations and to
eliminate accessibility restrictions.
Senior Services—Financial Support Program
Approximately five years ago, the Senior Services— Financial Support Program was initiated with CDBG
dollars to help underwrite and expand senior programming. This lump sum is nearing the end of its funding
and the Rambling River Center is requesting a$5,000 allocation for Program Year 2018.
The basic program outline is as follows:
The Rambling River Center(Center) is committed to providing quality programs and services, while
encouraging the involvement of adults over age 50. The Center is requesting continued funding for the
Financial Support Program which currently offers low to moderate income persons the opportunity to do
the following:
• Participate in programs and services by removing the financial barrier to do so.
• Increase the health and wellness in older adults through participation in programs that focus on these
two areas.
• Increase the revenues that are received at the Rambling River Center and make it less dependent on
local taxpayer subsidy.
• Provide a support network that fosters a sense of community and camaraderie for older adults.
• Provide access to leisure programs that feature traveling to cultural events and other communities.
• Helps to keep older adults active in order to continue to maintain independence while increasing their
social network.
Through this funding, people were able to access the center who may not have had the means to do so
previously. Through their involvement people were able to try new classes, programs and trips while creating
companionships along the way. Through continued funding of this program the center hopes to continue to
provide access to those who cannot afford it on their own.
Home Improvement Loan Program
The Home Improvement Loan Program is a program administered by the CDA to benefit low/moderate
income households in Farmington making eligible improvements to their homes. This program was funded
last year and grants us the maximum opportunity to benefit a wide audience in Farmington and meet HUD's
spenddown requirements in a timely manner. Some program details include:
The Home Improvement Loan Program assists low-and moderate-income homeowners with making repairs
and improvements to their homes.
Home Improvement Loans are commonly used for:
• Roof replacement
• Furnace replacement
• Electrical and plumbing repairs
• Insulation
• Improvements for special needs, such as ramps, bathroom or kitchen modifications
Home Improvement Loans feature:
• Zero percent interest
• No monthly payments
• Repayable when ownership changes or you move from the property. You may be required to repay
the loan if you refinance your home or take out a home equity loan.
• $15,000 loan minimum; $25,000 loan limit
BUDGET IMPACT
NA
ACTION REQUESTED
Approve the attached resolution to allocate a total of$31,775 CDBG funds for PY2018 to Planning Studies
—Highway 3 Corridor($15,000), Commercial Rehabilitation Grant Program($10,000), Senior Services —
Financial Support Program($5,000), and Home Improvement Loan Program($1,775) funding categories.
ATTACHMENTS:
Type Description
❑ Resolution FY2018 CDBG Resolution
RESOLUTION R59-17
A RESOLUTION APPROVING THE APPLICATION OF THE CITY OF
FARMINGTON FOR FISCAL YEAR 2017 DAKOTA COUNTY COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDING
Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of
Farmington, Minnesota, was held in the Council Chambers of said city on the 18th day of
December, 2017 at 7:00 p.m.
Members Present: Larson, Bernhjelm, Craig
Members Absent: Bartholomay, Donnelly
Member Craig introduced, and Member Bernhjelm seconded the following:
WHEREAS, the city of Farmington is a participating jurisdiction with the Dakota County
CDBG Entitlement Program for Fiscal Year 2018 (July 1, 2018 through June 30, 2019); and
WHEREAS, the Dakota County Community Development Agency (CDA) is a Sub-grantee of
Dakota County for the administration of the CDBG Program; and
WHEREAS, the Dakota County CDA has requested Fiscal Year 2018 CDBG applications be
submitted based on a district formula allocation of funds approved in the Annual Action Plan.
NOW, THEREFORE, BE IT RESOLVED that the city of Farmington hereby approves the
following:
1. The Fiscal Year 2018 CDBG application is approved for submission to the Dakota
County CDA.
2. The City Administrator for the city is authorized to execute the application and all
agreements and documents related to receiving and using the awarded CDBG funds.
3. The Dakota County CDA is designated as the administrative entity to carry out the
CDBG program on behalf of the city, subject to future Subrecipient Agreements that may
be required for specific CDBG-funded activities.
This resolution adopted by recorded vote of the Farmington City Council in open session this
18th day of December, 2017.
CITY OF FARMINGTON
Mayor
Attested to /67 ' day of December 2017. �J
Administratcr�
SEAL