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HomeMy WebLinkAbout01.16.18 Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING JANUARY 16, 2018 1. Call to Order Mayor Larson called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the pledge of allegiance. 3. Roll Call Present-Larson, Bernhjelm, and Craig Absent-Bartholomay and Donnelly Staff Present-Administrator McKnight, Finance Director Malecha, Community Development Director Kienberger, Human Resources Director Wendlandt, Parks and Recreation Director Distad. 4. Agenda Motion by Craig, second by Bernhjelm, to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations a) Administrator McKnight introduced Finance Director Malecha to the city council. Malecha started her duties as finance director last week and previously worked at the City of Excelsior. The city council welcomed Malecha to Farmington. 6. Citizen Comments None 7. Consent Agenda Motion by Bernhjelm, second by Craig,to approve the consent agenda: a) Approve Minutes of the January 2, 2018 City Council Meeting-Administration b) Approve Minutes of the January 8, 2018 City Council Work Session-Administration c) Approve Appointments to Boards and Commissions-City Council January 16, 2018 Minutes - 1- d) Adopt Resolution R2-2018 Approving a Gambling Event Permit for the Farmington Area Education Association-Community Development e) Adopt Resolution R3-2018 Approving Application for a Redevelopment Planning Grant for Highway 3 Corridor Study-Community Development f) Approve Parks Vehicle/Plow Replacement-Municipal Services g) Appointment Recommendation Communications-Human Resources h) Appointment Recommendation Fire-Human Resources i) Approve Position Reclassification-Human Resources j) Approve Bills-Finance APIF, motion carried. 8. Public Hearings None 9. Award of Contract None 10. Petitions, Requests and Communications a) Fourth Quarter 2017 and Year End New Construction Report and Population Estimate Community Development Director Kienberger presented the fourth quarter 2017 and year end new construction report and population estimate. In 2017 the city issued 42 new single family units, one new duplex from an existing demolition, two new multi-family and one new commercial permit. In 2017 city building inspectors performed 1,036 building, plumbing and mechanical inspections and issued 3,464 permits. The city has for many years tracked the estimated city population based on the census and number of certificates of occupancy issued. As of December 31, 2017 the estimated city population is 22,958 Councilmember Bernhjelm asked how 2017 compares to 2016. Kienberger stated that the number of single family permits is down from 2016. The 2017 revenue for building permits did hit the budgeted amount. 11. Unfinished Business None 12. New Business a) Bike Pedestrian Plan Project Funding Application January 16, 2018 Minutes -2 - Parks and Recreation Director Distad shared that Dakota County has announced the opportunity for cities to apply for local project funding to be completed in the years 2018 and 2019. Funding is made available for projects through the Statewide Health Improvement Partnership (SHIP) program, which is a program that strives to help Minnesotans lead longer and healthier lives by preventing disease due to poor nutrition and lack of physical activity. One of the eligible projects for funding through the SHIP program is the development of a community wide bike pedestrian plan that would promote physical activity. Four other communities in Dakota County have received grant funding through the SHIP program to complete a bike pedestrian plan. The development of a bike pedestrian plan will utilize a planning task force/committee comprised of community members in order to make it a community driven initiative and process. The grant application to be submitted would be to receive funding up to the maximum of $35,000. If the city were to receive the maximum amount, we would need to match 10%of this amount. Staff is recommending using up to $3,500 from the Park Improvement Fund to cover the city's match requirement, but would look to meet the 10% match requirement through an in-kind match of staff time. The grant deadline is January 19, 2018. Councilmember Craig asked how many miles would be included in this project. Distad stated that this project looks at future city and regional trails and connections; it does not include the construction of trails. Mayor Larson asked if this is something the Met Council looks at. Distad stated that the Met Council looks at connecting regional parks. Councilmember Bernhjelm confirmed that this plan creates plans and not trails. Bernhjelm also asked about the timing of the project. Distad stated this issue is before the city council now because of the funding application deadline. Motion by Bernhjelm, second by Craig,to authorize city staff to submit an application to Dakota County to receive Statewide Health Improvement Partnership program funding to create a bike pedestrian plan for the City of Farmington. APIF, motion carried. b) Replacement of the 1999 Street Sweeper Public Works Director Gehler presented information on the replacement of the 1999 street sweeper. This piece of equipment has served well beyond the normal life cycle. The state contract for purchasing includes street sweepers. City staff has worked with the vendor holding the state contract to equip and price a sweeper meeting our basic needs. The January 16, 2018 Minutes -3- total cost of the sweeper on the state contract is $196,013. The vendor has offered a trade in of$12,000 for our 1999 sweeper making the net cost to the city$184,013. The current contract has an expiration date of the end of January 2018. Councilmember Bernhjelm confirmed that the disposal of the old street sweeper was actually the trading in of the equipment. Gehler confirmed that this is correct. Motion by Bernhjelm, second by Craig,to authorize the disposal of the 1999 Pelican Street Sweeper and the purchase of a new 2018 Pelican Street Sweeper at a net cost of$184,013. APIF, motion carried. 13. City Council Roundtable Bernhjelm-Congratulated new Fire Chief Elvestad on his hiring and welcome Teah Malecha. Craig-Reminded residents of the Rambling River Center Steak Fry that is scheduled for January 21, 2018 at the VFW and encouraged residents to attend the Community Expo. Larson-Encouraged residents to attend the Community Expo, reminded residents of the dementia friendly city event to be held next week, reminded residents of the February 8, 2018 wine tasting event and encouraged residents to shop local. Adjourn Motion by Bernhjelm, second by Craig, to adjourn the meeting at 7:22 p.m. APIF, motion carried. Respectfully Submitted David McKnight, City Administrator January 16, 2018 Minutes -4-