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Home My WebLink About05.05.08 Council Packet City of Farmington 325 Oak Street lington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA PRE-CITY COUNCIL MEETING May 5, 2008 6:30 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER APPROVE AGENDA 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA 5. STAFF COMMENTS 6. ADJOURN PUBLIC INFORMATION STATEMENT uncil workshops are conducted as an informal work session, all discussions shall be consideredfact-finding, hypothetical and unofficial critical thinking exercises, which do not reflect an official public position. Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of aformal City policy position. Only official Council action normally taken at a regularly scheduled Council meeting should be considered as aformal expression of the City's position on any given matter. City of Fa..'TI1ington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA REGULAR CITY COUNCIL MEETING May 5, 2008 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Proclaim Historic Preservation Month - Administration b) Heritage Preservation Award - Administration Page 1 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Openfor Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (4/21/08 Regular) b) Amend Ordinance - Park Regulations - Parks and Recreation c) Card Reader Quote - Human Resources d) Acknowledge Retirement Municipal Services - Human Resources e) Approve Summer Hours - Human Resources t) Approve Settlement Schmitz Litigation - Finance g) Approve Audio Visual Contract - Administration h) Re-Adopt Building Code Chapter 1306 - Building Inspections i) Capital Outlay - Parks and Recreation j) Approve Bills Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 8. PUBLIC HEARINGS 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) 2008 Budget Adjustments - Finance Page 12 _ 1. UNFINISHED BUSINESS a) Approve Flagstaff Project Change Order - Engineering b) City Hall Budget Update - Administration Page 13 Page 14 c) Amend Ordinance - Boulevard Trees - Planning Page 15 12. NEW BUSINESS a) Amend Ordinance - Drainage and Utility Easements - Planning Page 16 13. COUNCIL ROUNDTABLE 14. ADJOURN City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation. the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA REGULAR CITY COUNCIL MEETING May 5, 2008 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Proclaim Historic Preservation Month - Administration b) Heritage Preservation Award - Administration 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Openfor Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (4/21/08 Regular) b) Amend Ordinance - Park Regulations - Parks and Recreation c) Card Reader Quote - Human Resources d) Acknowledge Retirement Municipal Services - Human Resources e) Approve Summer Hours - Human Resources f) Approve Settlement Schmitz Litigation - Finance g) Approve Audio Visual Contract - Administration h) Re-Adopt Building Code Chapter 1306 - Building Inspections i) Capital Outlay - Parks and Recreation j) Approve Bills k) Approve Temporary On-Sale Liquor License - Administration 8. PUBLIC HEARINGS 9. AWARDOFCONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) 2008 Budget Adjustments - Finance 11. UNFINISHED BUSINESS a) Approve Flagstaff Project Change Order - Engineering b) City Hall Budget Update - Administration c) Amend Ordinance - Boulevard Trees - Planning 12. NEW BUSINESS a) Amend Ordinance - Drainage and Utility Easements - Planning 13. COUNCIL ROUNDTABLE 14. ADJOURN 2008 PRESERVATION MONTH PROCLAMATION WHEREAS, historic preservation is an effective tool for managing growth, revitalizing neighborhoods, fostering local pride and maintaining community character while enhancing livability; and WHEREAS, historic preservation is relevant for communities across the nation, both urban and rural, and for Americans of all ages, all walks of life and all ethnic backgrounds; and WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people; and WHEREAS, "This Place Matters" is the theme for National Preservation Month 2008, cosponsored by the Heritage Preservation Commission and the National Trust for Historic Preservation. NOW, THEREFORE, I, Kevan Soderberg, Mayor of the City of Farmington, do proclaim May 2008, as National Historic Preservation Month, and call upon the people of Farmington to join their fellow citizens across the United States in recognizing and participating in this special observance. Kevan Soderberg Sa.... 1-1 7CL COUNCIL MINUTES PRE-MEETING April 21, 2008 1. CALL TO ORDER The meeting was called to order by Acting Mayor Pritzlaff at 6:30 p.m. Members Present: Members Absent: Also Present: Pritzlaff, Fogarty, McKnight, Wilson Soderberg Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Todd Reiten, Municipal Services Director; Jim Constantineau, Police Officer; Lisa Shadick, Administrative Services Director; Cynthia Muller, Executive Assistant 2. APPROVE A GENDA MOTION by Wilson, second by McKnight to approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember Fogarty asked about the Historic Property Tax credit. Administrative Services Director Shadick explained that last year it made it to the Omnibus bill, but the Governor vetoed it. Currently, properties can get a federal tax credit if it is used for commercial purposes. A homeowner cannot use this credit for residential purposes. Councilmember McKnight noted in the investments the City went from $22.9 million to $16.4 million and asked if money was spent on something out of the ordinary during the first three months. Finance Director Roland replied nothing was out ofthe ordinary, bond payments amounting to $3 million were made on February 1,2008. Councilmember Wilson asked about selling a refuse truck. Municipal Services Director Reiten stated there is an extra truck due to slow growth. A minimum resale value would be $50,000. Councilmember Wilson asked about the school and conference for the Police Department due to the budget and was assured the conference is necessary. Councilmember Wilson noted on the audio visual bid award, he stated normally there would be a projected budget amount to know whether bids came in over or under budget. Finance Director Roland replied currently technology is rolled into one number and that is $180,000. There are a variety of other technology items included in this budget. Councilmember Wilson had requested to add a National Day of Prayer Proclamation for an event on May 1, 2008, at Rambling River Park. Council decided to not add this to the agenda due to separation of Church and State. 2-1 Council Minutes (Pre-Meeting) April 21, 2008 Page 2 Acting Mayor Pritzlaff asked if the fuel surcharge is more for a tri-plex than a single- family for recycling. Finance Director Roland stated it is not listed as a separate item on the bill and is included in the garbage charge. The charge for a tri-plex is three times the amount for a single unit. Acting Mayor Pritzlaff asked about the payment to MT A Sandblasting. Finance Director Roland stated the garbage trucks have to be sandblasted and then painted. Municipal Services Director Reiten stated this was for a rolloff container. Acting Mayor Pritzlaff asked about the payment to the City of Rosemount for patrol services. Staff will check on the purpose of the payment. Acting Mayor Pritzlaff stated regarding the Fairhill Development, he was uncomfortable to still see the Newland name on the documents. City Attorney Jamnik stated there has not been an official change at this point; the applicant is still Newland and the owner has consented. 5. STAFF COMMENTS City Administrator Herlofsky distributed some articles from various newspapers on Farmington. He noted on the Consent Agenda, there is an outline of the budget. Licenses and permits are not at the number staff would like. At the first meeting in May, staff will be making a recommendation to Council regarding 2008, and some recommendations will affect 2009. At the May workshop, 15 minutes will be set aside for Council to give their recommendations for the 2009 budget. Assistant Planner Wippler stated on April 16, 2008 the Administrative Law Judge approved the Orderly annexation Agreement with Empire Township. 6. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 6:49 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~P??/~ Cynthia Muller Executive Assistant 2-2 COUNCIL MINUTES REGULAR April 21, 2008 1. CALL TO ORDER The meeting was called to order by Acting Mayor Pritzlaff at 7 :00 p.m. 2. PLEDGE OF ALLEGIANCE Acting Mayor Pritzlaff led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Pritzlaff, Fogarty, McKnight, Wilson Soderberg Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Todd Reiten, Municipal Services Director; Jim Constantineau, Police Officer; Lisa Shadick, Administrative Services Director; Tony Wippler, Assistant City Planner; Cynthia Muller, Executive Assistant Daren Laberee, Peter Gualtieri, Peter Coyle, Shelly White, Brian Johnson 4. APPROVE AGENDA 13a) Hydrant Flushing was moved to Sa). MOTION by McKnight, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Hydrant Flushing - Municipal Services Municipal Services Director Reiten presented a map showing the areas where hydrant flushing will take place and the dates. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Fogarty, second by McKnight to approve the Consent Agenda as follows: a) Approved Council Minutes (4/7/08 Regular) (4/14/08 Special) b) Received Information Quarterly Building Permit Report - Building Inspections c) Acknowledged Resignation Fire Department - Human Resources Acting Mayor Pritzlaffthanked Christopher Benjamin for his service. d) Adopted RESOLUTION R25-08 Approving Gambling Premises Permit- Administration e) Authorized Advertisement for Sale of City Property - Municipal Services 2-3 Council Minutes (Regular) Apri121,2008 Page 2 t) Authorized Fuel Surcharge for Recycling - Municipal Services g) Received Information School and Conference - Police Department h) Approved Joint Powers Agreement with Dakota County for Household Hazardous Waste - Municipal Services Acting Mayor Pritzlaff noted this event will be held on May 31, 2008, at the Central Maintenance Facility. i) Received Information School and Conference - Administration j) Repealed R93-06 Creating an Economic Growth Committee - Economic Development k) Approved Revised Security Agreement ISD 192 - Police Department 1) Adopted RESOLUTION R26-08 Accepting Donation Rambling River Center - Parks and Recreation Acting Mayor Pritzlaffthanked Empire Township, Castle Rock Township, Phyllis Kirchner, Cellular Recycler for their donations. m) Received Information AudioNisual Bid Clarification - Administration n) Approved Support for Historic Property Tax Credit Legislation - Administration 0) Received Information March Financial Report - Finance p) Received Information Quarterly Investment Report - Finance q) Approved Bills r) Authorized Advertisement for Bids CCTV System - Police Department APIF, MOTION CARRIED. 8. PUBLIC HEARINGS a) Amend Ordinance - 2008 Fee Schedule - Engineering The amendment is to replace the charge for the Pre-Plat Surety with a Pre- Development Contract Surety based on the number of lots, units, or square footage for different types of proposed developments. MOTION by Fogarty, second by McKnight to close the public hearing. APIF, MOTION CARRIED. MOTION by McKnight, second by Wilson to approve the amendment to the Charges and Fees ordinance. APIF, MOTION CARRIED. 9. AWARD OF CONTRACT a) Audio Visual Equipment New City Hall- Administration Bids were received for the audio visual equipment for the Council Chambers for the new City Hall. The low bidder was Alpha Video & Audio, Inc. in the amount of$103,309.53. MOTION by Wilson, second by McKnight to adopt RESOLUTION R27-08 accepting the bid and awarding the contract for audio visual equipment, installation and services to Alpha Video and Audio, Inc. APIF, MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Adopt Resolution - Preliminary Plat, Comprehensive Plan Amendment, Schematic PUD Fairhill Development - Planning The comprehensive plan amendment is due to the housing market conditions. The largest change is in the low density residential which covers 500 acres of the 960 acres in the site. The schematic PUD shows a 42-acre community park, the 2-4 Council Minutes (Regular) April 21, 2008 Page 3 looped road has been changed to a north-south spine road, a more traditional subdivision with cul-de-sacs and many local roads. The housing in the southwest comer has been changed as requested by the Planning Commission. The first preliminary plat will contain 241 lots as well as numerous outlots. The 42-acre park and the area for Diamond Path Road will be shown as separate outlots. The width ofthe lots vary from 45 ft. to 75 ft. wide. The contingencies are as follows: 1. Provide an outlot for the community park area located in the southwest comer ofthe Fairhill development. 2. Provide an outlot for the portion of the Diamond Path Road that extends north from 195th Street through the community park to the southerly intersection of I 89th Street. Councilmember McKnight was uncomfortable with the change due to the market, but can live with it. He asked what the ramifications are if this is approved tonight and the PUD Agreement does not get approved as is in a month. City Attorney Jamnik explained it will not be approved as is. He anticipates amendments. The project would still need to go to final plat and at that time, if there is not an approved PUD Agreement, there would still be a standard Development Contract where certain infrastructure improvements will be required and sureties will be provided. If the PUD was dropped, the development would proceed under normal development procedures. The PUD Agreement will be brought to the May 5, 2008, Council meeting. Councilmember Fogarty was also concerned with the change in housing type, but understood the market changed. She appreciated everyone's hard work on this. Acting Mayor Pritzlaff agreed the market has changed, but had the same concerns. MOTION by Fogarty, second by Wilson to adopt RESOLUTION R28-08 amending the 2020 Comprehensive Plan for the Fairhill property located on the west side ofTH3 in northeast Farmington, and adopt RESOLUTION R29-08 approving the preliminary plat Fairhill phase 1. APIF, MOTION CARRIED. b) Adopt Resolution - Development Contract Twin Ponds - Engineering The final plat for Twin Ponds 2nd Addition was approved by the Planning Commission on November 14,2006, and by the City Council on January 16, 2007. The main condition for approval of the Development Contract is that the developer provide a temporary ingress and egress easement across the Tollefson development. This is to provide temporary access to TH3 until a formal backage road can be constructed that would line up with Centennial. Councilmember McKnight noted part of the temporary access to TH3 goes right by the convenience store and the gas pumps. The convenience store is open again, so he asked if there was any concern with increased traffic so close to the gas pumps. City Engineer Schorzman replied based on the layout of the 2-5 Council Minutes (Regular) April 21, 2008 Page 4 temporary access road, he would expect traffic in that area would be going to the convenience store. There is another break at TH3, so traffic could go left or right rather than past the convenience store. MOTION by Fogarty, second by McKnight to adopt RESOLUTION R30-08 approving the execution of the Twin Ponds 2nd Addition Development Contract and authorize its signing contingent upon the above conditions and final approval by the Engineering division. APIF, MOTION CARRIED. c) Ice Arena Report - Parks and Recreation Parks and Recreation Director Distad presented a report for the 2006-2007 and 2007-2008 ice season. There was an increase of 48 hours in the hours rented this season. As a result of the increase in hours and the increased fee, the revenues increased by $32,000. The rate increased from $150 to $170/hour. The personnel costs went down due to reallocating staff time. Electrical usage decreased, but gas usage increased. The ice arena is close to breaking even this season. d) 2007 Annual Report - Parks and Recreation Parks and Recreation Director Distad presented the 2007 Parks and Recreation Annual Report. He highlighted park improvements, recreation programs, facilities, personnel, awards received for the Green Team and Depot Way Arts Park. He noted he is very proud of the Parks and Recreation staff for their dedication and hard work. 11. UNFINISHED BUSINESS a) Approve Tobacco Free Parks Policy - Parks and Recreation At the January 7, 2008, Council Meeting, students from the Tiger Leadership Club proposed a tobacco free parks policy. The Parks and Recreation Commission has discussed this policy and the policy would prohibit the use of tobacco products in parks with the exception of an area within 150 ft. of the adult softball fields at Feely Fields. It would also allow tobacco to be used in parking lots. Councilmember Wilson noted there would be some budget impact for installing signs and maintaining them. Councilmember McKnight asked how much debate was held at the Parks and Recreation Commission meeting. Parks and Recreation Director Distad said there was some disagreement about wanting the entire park to be tobacco free and some were more flexible with allowing use around adult softball fields and the parking lot. Councilmember McKnight noted this came to Council from the Tiger Leadership Club who are the current and future users of our park facilities. We asked the commission to come up with something and bring a recommendation. As tobacco use is allowed around the adult softball fields, this will not drive teams to other cities, so he liked the compromise and respected the differing opmlOns. 2-6 Council Minutes (Regular) April 21, 2008 Page 5 Councilmember Fogarty stated she was not a big supporter ofthis policy. She agrees people should not smoke in parks, but whether that should be public policy is a different conversation. She does not think that something that is legal in the state should be banned in the outdoors. Councilmember Wilson stated sometimes government can delve into realms which do not have a government role. In the ordinance, it recognizes tobacco is illegal for those under 18 years of age. On school property, tobacco use is banned. One comment in the policy he disagrees with is that adult role models who use tobacco products project to children that the use of tobacco is an acceptable life style. This is a true comment, but is that the role of government as opposed to the role of the parent. He feels adults are not running to the parks to smoke as they can freely smoke on their own property. Acting Mayor Pritzlaff thanked the Tiger Leadership Club for bringing this to Council, but felt the policy goes too far and is beyond smoking. If parents smoke at home, kids will see that. It is up to the parents to teach them. The policy failed for lack of a motion. 12. NEW BUSINESS a) Farmington Wellhead Protection Plan - Engineering The Wellhead Protection Plan has two parts. The first is the delineation of the wellhead protection area. This was approved by the Department of Health in 2004. The second part looks at vulnerable areas and what is in them that could contaminate the water source. The main point is to identify where our water comes from, how easily the water could be contaminated, and by what means that contamination could occur. The water in the City flows to our wells from the southwest towards the northeast. b) Accept Feasibility Report and Approve Joint Powers Agreement TH3 Roundabout-Engineering The feasibility report addresses the construction of a roundabout at TH3 and 19Sth Street. MnDOT has approved a single-lane roundabout to optimize both safety and mobility. The proposed improvements include the construction of a roundabout as well as approaches from all four directions, lighting, landscaping and storm drainage. The cost of the project is $2.2 million. Funding will be provided by several project partners including Empire Township, Dakota County, MnDOT, and developers. A more detailed description of project funding will be provided at the May 19, 2008, Council meeting. Councilmember McKnight asked what if 190th Street does not happen to the west, is this still an effective traffic control device. City Engineer Schorzman stated it depends on what happens in Empire Township. Whether there is aT-intersection or a four-way intersection, this would be beneficial. Councilmember McKnight 2-7 Council Minutes (Regular) April 21, 2008 Page 6 asked what if there were no intersections to the east or west and a roundabout was put in on the current TH3. Staff replied it would not be beneficial. Councilmember Fogarty asked if this was an average cost for a roundabout. City Engineer SchorZlllan stated this is a typical price for a roundabout constructed on a state highway. Acting Mayor Pritzlaff asked if the roundabout can be expanded if TH3 were made into four lanes. Staff replied it could be expanded. If the project was delayed a year, Acting Mayor Pritzlaff asked if the funding sources would still be available. City Engineer SchorZlllan stated the funding from MnDOT, $550,000, is required to be spent in this fiscal year. If Council does not approve the project at the first meeting in July, the funding would disappear. Originally this project was not funded under the cooperative agreement funding. Another community dropped out, so Farmington stepped up and we were able to get the funding. He was unsure if Dakota County would be willing to participate next year. City Administrator Herlofsky noted Empire is having some commercial development taking place this year. If the highway were shut down next year, they may be less willing to contribute next year. The Joint Powers Agreement gives the details of the maintenance responsibilities the City and Empire Township will have for the east and west legs of the roundabout. Empire will take care of the east leg, and Farmington will take care of the west leg until Dakota County makes this a county road at which time it would be their responsibility. Empire Township will contribute $380,000 to the project cost and the maintenance responsibilities show the City and the township sharing equally in the cost of lighting, landscaping maintenance and watering for the landscape material. MOTION by Wilson, second by Fogarty to adopt RESOLUTION R31-08 accepting the feasibility report, approving the agreement with Empire Township and authorizing the execution of the Joint Powers Agreement for the TH3 and future CR64 project. APIF, MOTION CARRIED. c) YMCA Appointment - Administration The YMCA has requested a community leader be appointed to the YMCA Board of Directors. MOTION by Pritzlaff, second by McKnight to appoint Councilmember Wilson as the City's designee to the YMCA Board of Directors. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Fogarty: On April 27, 2008, from 8:30 - 12:30 there is a benefit breakfast for funding for organizations supported by the American Legion. Councilmember Wilson: On May 1,2008 there will be a National Day of Prayer event at 7:00 p.m. at Rambling River Park. May 3, 2008 will be Park and Pond Clean-up day which he will be attending with the Cub Scouts. 2-8 Council Minutes (Regular) April 21, 2008 Page 7 Parks and Recreation Director Distad: Hill Dee Park. On April 25, 2008 there will be an Arbor Day celebration at Acting Mayor Pritzlaff: Last Friday, he and City Administrator Herlofsky attended the Mayor/Managers meeting where a discussion was held regarding the watershed program. Last Wednesday, he and Councilmember McKnight attended the groundbreaking for Allina Medical Center. The new center should be completed in October 2008. Earth Day is April 22, 2008. He will be attending the Arbor Day event on April 25, 2008. 14. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 8:27 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~/r7~ Cynthia Muller Executive Assistant 2-9 City of Farmington 325 Oak Street Farmington, Minnesota 55024 (651) 463-7111 . (651) 463-2359 www.ci.farmington.mn.us 76 TO: Mayor, Councilmembers and City Administrator f1 \f Randy Distad, Parks and Recreation Director FROM: SUBJECT: Ordinance Amending Ordinance 6-9-6 Park Regulations DATE: May 5, 2008 INTRODUCTION City staff, Parks and Recreation Advisory Commission (the Commission) and the City Attorney have reviewed Ordinance 6-9-6 Park Regulations Prohibited Activities in Parks. DISCUSSION Complaints and concerns have been received about the practicing of golf in City parks. These complaints stem from golfballs being hit errantly and causing damage to abutting property owner's cars and homes. A concern was also reported about a situation in one park where golf balls that were being hit came close to hitting parents and their children while they were playing in the park. Staff brought this issue to the Commission at its April 9, 2008 meeting. The Commission voted unanimously to recommend to the City Council that a text amendment be made to Ordinance 6-9-6 concerning park regulations that would add a provision prohibiting golf in City parks. The attached Ordinance contains the recommended text amendment language in Ordinance 6-9-6. ACTION REQUESTED Adopt the attached Ordinance that amends Ordinance 6-9-6 and prohibits golf in City parks. ;r)~IYSUb~ . lS/DiSg, Parks and Recreation Director 3-1 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING TITLE 6, CHAPTER 9 OF THE FARMINGTON CITY CODE CONCERNING PARK REGULATIONS, ADDING GOLFING TO PROHIBITED ACTIVITIES THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Section 6-9-6 of the Farmington City Code is amended by adding a paragraph (G) to read as follows: (G) It shall be unlawful for any person to play golf or hit golf balls in a City park. SECTION 2. Effective Date. This ordinance shall take effect immediately upon its passage and publication. ADOPTED this the City of Farmington. day of , 2008, by the City Council of CITY OF FARMINGTON By: Kevan A. Soderberg, Mayor ATTEST: Peter J. Herlofsky, Jr., City Administrator Approved as to form the day of , 2008. City Attorney Published in the Farmington Independent the day of ,2008. 3-2 7~ City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator(j FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Card Readers for the New City Hall and Current System Upgrade DATE: May 5, 2008 INTRODUCTION The City has a card reader system that controls access at specified doors in City Facilities. This system is being expanded to include the new City Hall. DISCUSSION Currently, the City has a card reader system for the Police Department, Fire Station 2 and the Central Maintenance Facility. This system is being expanded to incorporate the new City Hall. The project will include the purchase and installation of twenty (20) card readers that will control access at specified doors in the City Hall as well as the controllers and power supplies necessary to effectively manage the system. BUDGET IMPACT The funding for this project is included within the technology portion ofthe City Hall budget and the total cost for this project is $20,935.73. ACTION REQUESTED For information only. Respectfully submitted, ,h~A~~/L- ~= Wendlandt Human Resources Director cc: File 4-1 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7d TO: Mayor, Councilmembers, and City Administrator (j FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Acknowledge Retirement - Municipal Services Department DATE: May 5, 2008 INTRODUCTION The City received notice that Mr. Benno Klotz IS retiring from his position as Solid Waste Supervisor. DISCUSSION The Human Resources Office received notification that Mr. Benno Klotz will retire on May 31, 2008 from his position as Solid Waste Supervisor. Mr. Klotz joined the City on April 6, 1981 and was promoted to Solid Waste Supervisor on February 1, 1993. He has been an excellent and valued member of the City Organization. The City has appreciated his commitment to the organization and wishes him well in his future endeavors. ACTION REQUESTED Acknowledge the retirement of Mr. Benno Klotz, effective May 31, 2008. Respectfully Submitted, ~~ Human Resources Director cc: Personnel file 5-1 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us 7e. TO: Mayor, Councilmembers, and City Administrator 0 FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Summer Hours DATE: May 5, 2008 INTRODUCTION The purpose of this memorandum is to provide information to the Council regarding the proposed summer hours for City facilities. DISCUSSION Again this year, the City is asking to implement a new summer hour schedule for City hall. These hours are intended to provide better service to our customers by giving them extra time on Monday through Thursday to take care of business with the City. Additionally, these hours allow us to maximize efficiency as well as provide some flexibility to City staff regarding their summer work schedules. The hours for the City facilities are listed below and would begin June 2, 2008 and end Friday, August 29, 2008. City Hall: Monday - Thursday Friday 7:00 a.m. to 5:00 p.m. 7:00 a.m. to 12:00 p.m. Police Department Monday - Friday 8:00 a.m. to 5:00 p.m. Maintenance Facility Monday - Friday 8:00 a.m. to 12:00 p.m. Rambling River Center Monday - Friday 7:30 a.m. to 3:30 p.m. Farmington Liquor Downtown Pilot Knob Monday - Thursday Friday - Saturday Monday - Saturday 10:00 a.m. to 9:00 p.m. 10:00 a.m. to 10:00 p.m. 10:00 a.m. to 10:00 p.m. Outdoor Pool Open June 11 th through August 17th. 6-1 These hours will be posted on the City website, Cable Access Channel 16 and at City hall and the Maintenance Facility. Additionally, an article about these new hours will be in the next edition of The Bridges newsletter that is mailed to all residents. BUDGET IMPACT As total hours worked during the week will typically not exceed 40 hours, this schedule does not affect the City's budget in either a negative or positive way. ACTION REQUESTED Approve the summer hour schedule for City Hall. Respectfully Submitted, ~flMj;- Brenda Wendlandt, SPHR Human Resources Director cc: file 6-2 7-f' City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administratoo~ Robin Roland, Finance Director FROM: SUBJECT: Approve Settlement Schmitz Litigation - Finance DATE: May 5, 2008 INTRODUCTION A proposed settlement has been reached between the parties in the litigation between Doris & Gary Schmitz, Barbarossa, Northern Dewatering and the City of Farmington. DISCUSSION As was outlined in the Special City Council meeting on April 28, 2008, the Schmitz's and all defendants have agreed to a proposed settlement. The City's portion of the settlement is $72,500, waiving the balance of the plaintiff s Main Street assessment and refunding the amount of assessment principal and interest which has been paid to this point. BUDGET IMPACT Funding has been reserved to cover this expense. ACTION REQUESTED Approve payment of the City's portion of the settlement in the amount of $72,500, waive the balance of the Main Street assessment outstanding and refund principal and interest which plaintiffs have already paid on the assessment. 7J;;?;;d, /'Robin Roland Finance Director 7-1 ~ City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us / I TO: Mayor, Councilmembers, and City Administrato~ / ,",-v FROM: Lisa Shadick, Administrative Services Director SUBJECT: City Hall AudioNisual Contract DATE: May 5, 2008 INTRODUCTIONIDISCUSSION At the April 21, 2008 City Council meeting, Council awarded Alpha Video and Audio, Inc. the contract to install audio and visual equipment in the new City Hall. Attached is the contract with Alpha Video for the project. BUDGET IMPACT Funding for the audio/visual project is included in the technology portion of the new City Hall project budget. ACTION REQUESTED Approve the contract with Alpha Video and Audio, Inc. for the installation of audio and visual equipment in the new City Hall. Respectfully submitted, ~~ /l. ~ad~z Lisa Shadick Administrative Services Director cc: file 8-1 AGREEMENT CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA AGREEMENT made this 3 a11- day of k r y ) , 2008, between the CITY OF FARMINGTON, a Minnesota municipal corporation ("City"), and A- \ ph... v . t.\eo) +- ~, a ("Contractor"). IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS HEREIN CONTAINED, THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents", all of which shall be, taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement B. Specifications entitled ~~'jl,"", CI-r I"""" ~(".J(>"r C. Bid documents dated~, 2008. In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts with Contract Document "A" having the first priority and Contract Document "C" having the last priority. 2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods, services, and perform the work in accordance with the Contract Documents. 3. OBLIGATIONS OF THE CITY. The City shall pay the Contractor in accordance with the bid. 4. SOFTWARE LICENSE. If the equipment provided by the Contractor pursuant to this Contract contains software, including that which the manufacturer may have embedded into the hardware as an integral part of the equipment, the Contractor shall pay all software licensing fees. The Contractor shall also pay for all software updating fees for a period of one year following cutover. The Contractor shall have no obligation to pay for such fees thereafter. Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software. 5. ASSIGNMENT. Neither party may assign, sublet, or transfer any interest or obligation in this Contract without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. 8-2 6. TIME-OF PERFORMANCE. The Contractor shall complete its obligations on or before :cl..Q~ ~ \~I~ ?.1X5B. 7. PERFORMANCE AND PAYMENT BOND. Within fifteen (15) calendar days after the execution of this Agreement and before any work or services are rendered, the Contractor shall furnish a performance bond insuring the faithful performance of the contract and payment of all obligations arising thereunder pursuant to section 574.26 of- the Minnesota Statutes, and in accordance with the bid specifications. If the bonds are not submitted within the time frame, then the contract shall be considered void and the City may elect to collect the proposal bond or security as liquidated damages. 8. PAYMENT. a. When the obligations of the Contractor have been fulfilled, inspected, and accepted, the City will pay the Contractor. Such payment shall be made not later than thirty (30) days after completion, certification thereof, and invoicing by the Contractor. b. No final payment shall be made under this Contract until Contractor has satisfactorily established compliance with the provisions of Minn. Stat. Section 290.92. A certificate of the commissioner shall satisfy this requirement with respect to the Contractor or any subcontractor. 9. PROMPT PAYMENT TO SUBCONTRACTORS. Pursuant to Minnesota Statute 471.25, Subdivision 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor's receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of one and one~half percent (1% %) per month or any part of a month to subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to .the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 10. WORKER'S COMPENSATION. If Contractor does public work, the Contractor shall obtain and maintain for the duration of this Contract, statutory Worker's Compensation Insurance and Employer's Liability Insurance as required under the laws of the State of Minnesota. 11. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract, with the City included as an additional name insured: Bodily Injury: $2,000,000 each occurrence $2,000,000 aggregate, products and completed operations 137866 2 8-3 Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Products and Completed Operations Insurance shall be maintained for a minimum period of three (3) years after final payment and Contractor shall continue to provide evidence of such coverage to City on an annual basis during the aforementioned period; or if any reason Contractor's work ceases before final payment, for a minimum period of three (3) years from the date Contractor ceases work. Property Damage Liability Insurance shall include coverage for the following hazards: X (Explosion) C (Collapse) U (Underground) Contractual Liability (identifying the contract): Bodily Injury: Property Damage: $2,000,000 each occurrence $2,000,000 each occurrence $2,000,000 aggregate Personal Injury, with Employment Exclusion deleted: $2,000,000 aggregate Comprehensive Automobile Liability (owned, non-owned, hired): I $)(,000,000 each occurrence I$~:OOO,OOO each accident Property Damage: \$~,000'090 each occurrence ~ l'~If( S- -~ I~"" ef...c...t \ Pc>\ ~l, ) 12. DATAPRACTICESlRECORDS.- l(,,\':'c7 U-.\I,)r,l'i. ' Y A. All data created, collected, received, ~ned, or disseminated tor any purpose in the course of this Contract is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statute, or any state rules adopted to implement the act, as well as federal regulations on data privacy. Bodily Injury: B. All books, records, documents, and accounting procedures and practices of the Contractor and its subcontractors, if any, relative to this Contract are subject to examination by the City. 13. WARRANTY. The Contractor guarantees that all new equipment warranties as specified within the bid shall be in full force and transferred to the City upon payment by 137866 3 8-4 the City. The Contractor shall be held responsible for any and all defects in workmanship, materials, and equipment which may develop in any part of the contracted service, and upon proper notification by the City shall immediately replace, without cost to the City, any such faulty part or parts and damage done by reason of the same in accordance with the bid specifications. The Contractor further warrants to the City that all goods and services furnished under the Contract will be in conformance with Contract Documents and that the goods are of merchantable quality and are fit for the use for which they are sold. This warranty is in addition to any manufacturer's standard warranty y, and any warranty provided by law. 14. NONDISCRIMINATION. All Contractors and subcontractors employed shall comply with all applicable provisions of all federal, state and municipal laws which prohibit discrimination in employment to members of a protected class and all rules and regulations, promulgated and adopted pursuant thereto. The Contractor will include a similar provision in all subcontracts entered into for the performance of this contract. 15. INDEMNITY. The Contractor agrees to indemnify and hold the City harmless from any claim made by third parties as a result of the services performed by it. In addition, the Contractor shall reimburse the City for any cost of reasonable attorney's fees it may incur as a result of any such claims. 16. WAIVER. In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party, whether of the same or any other covenant, condition, or obligation. 17. GOVERNING LAW. The laws of the State of Minnesota govern the interpretation of this Contract. 18. SEVERABILITY. If any provision, term, or condition of this Contract is found to be or become unenforceable or invalid, it shall not effect the remaining provisions, terms, and conditions of this Contract, unless such invalid or unenforceable provision, term, or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties' entire contract. 19. ENTIRE AGREEMENT. This Contract represents the entire agreement of the parties and is a final, complete, and all-inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings, or written or verbal representations made between the parties with respect thereto. 137866 4 ,8-5 '..... "" City of Farmington: Name Title Date Signature Contractor: Name {\ ,;. Uu.. u Q..... r4tl'f'l er- CO-f\ + ~ l( {r L( - 10.... oy ~~~-- Title Date Signature 137866 5 8-6 City of Farmington, MN RFP NEW Equipment List A:,'Prpd~cti6~", "lde.9;-=q~i pm~.,t>';','i;: ;i:\":i,,:L'L::;,':::.~::;:;);\\L::i:':,n::;:;h:,",;;!~ :/'~:i/~~t;\t:d~.~,~W:\~Si~. ~:.LN:;.qi.(;:.}\~~~1~;.;j"~:i4:.;;'~li.~:~.\ ~I ;\;~~\~\;:;il::H;U~~?~~~~;:!:W:~~::~:;~;~;ift:~? '. 10# I ,:M9P~I,N40:i~('. , ;::'>;;i'Y:;}:'i",;':Mi!ti.!;i!~~jjtlQA~#i:iRtIQ!:i:X:i~\:/.::,:::'..};;/:;,' ';ji),;~1YDt :i!:ii;::';(~i:l~;r';f,';'i':!~;: !4@gti~~U~Ii~~} ,,' ~"'~'" .. 1 AW-PS300A Panasonlc Power Supply 1 $ 636.74 $ 636.74 2 AW-PH360N Panasonic Robotic Pan Tilt Head 1 $ 4,1 88.76 $ 4,188.76 4 OAL-HS TItus ON AIR 24 VDC Light - Horizontal 1 $ 21 5.05 $ 21 5.05 5 OAL-VS TItus ON AIR 24 VDC Light - Vertical 1 $ 215.05 $ 21 5.05 Installation Labor and Materials 1 $ 9,31 5.00 $ 9,31 5.00 Section A Subtotal $ $ 14,570.60 ,e.: '.' Pr~$~"j~tiQ6,,;'.E.qiJipm~ril,'{ ,.:;));:-,;;(,,;'.:i~(D::t;'//>!\'::;q;:;~:;;X:\';'j:D:f::/~~h::!.{~i:,./n~~:x;);~(;~};;?:gm::':;i;J:!.:,L:f~~~~;crt~,::i;":fiff;W;.::'!::tI\Wf;;:]r~:f:;r,)~:,: :..ID#:" 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 c.'.. ',Mqg~lc~l,im.~~t:,\ ~.,.\: ;.','}/;:L~:Sj;'L.~";%iM~tijijiiQty!jilpj~~B~Q.6.~Ji2:::,:;t-;.:tI't';;tt:;'#~1Y.lm :~:d;(,iH:S.B.d~~;e!):i~\; t\~iJ!1l~91eil~iin LX500 Christie 5000 Lumen projector 1 $ 4,266.00 $ 4,266.00 3.4-5.4:1 Christie Lens 1 $ 2,120.24 $ 2,120.24 52LG50 LG 52" LCD Monitor Television 2 $ 2,799.00 $ 5,598.00 PDR Chief PDR Series Swing Arm Wall Mount 2 $ 582.39 $ 1,164.78 42LG30 LG 42" LCD Monitor Television 2 $ 1,264.71 $ 2,529.42 MSRU Chief Fixed Wall Mount 2 $ 99.51 $ 199.02 TP-46 Kramer Twisted Pair Receiver 6 $ 349.00 $ 2,094.00 TP-45 Kramer Twisted Pair Transmitter 6 $ 249.06$ 1,494.36 MAV-88 Extron 8x8 Video Router 1 $ 917.65 $ 917.65 VCs-500 Extron Scan Converter 1 $ 989.76 $ 989.76 P/2 DA6xi Extron 1x6 VGA DA 1 $ 356.53 $ 356.53 SW4 VGArs Extron 4x1 VGA switch 1 $ , 469.65 $ 469.65 EYE10 Woltvislon Ceiling Mount Document Camera 1 $ 2.883.53 $ 2,883.53 300s Extron Cable Cubby 1 $ 307.12 $ 307.12 VGA AAP Extron VGA AAP Insert . 1 $ 45.65 $ 45.65 RJ-45 AAP Extron RG-45 AAP Insert 1 $ 45.76 $ 45.76 VA 703b Viewsonic 17" LCD Screen . 1 $ 210.59 $ 210.59 HR-XVC14B JVC DVDNCR Combo Player 1 $ 117.71 $ 117.71 RHS4A Middle Atlantic Custom Shelf 1 $ 107:47 $ 107.47 Installation Labor and Materials 1 $ 9,640.00 $ 9,640.00 Section B Subtotal $ $ 35,557.24 ',C :ALJ d.io,Eq lJ i pm~nt'~""".",," ',,:',,:.',:;,':'::: ",::::,\': i"';<.:};::-:>~\:./;~,!\'\/f)~-::':;:;,;"'.',:;::(\':,~::\(;:\Cj'<:.}\i::i:;::{i\;:::;\j!::;::{~~?,:'i:sml;;:;;<t:iAX;;!: ID# 25 26 27 28 29 30 31 32 33 34 35 36 37 "M6d~INumber ,,' Audia Flex CM AEC-2HD IP2 OP2e' VA 503b 92186 MX-412D/C Custom SWM7215-GS-U-M1 SWASS-EXT-2 CX204V CMS501 BM PMD570 . ,:',''JV1atiiJf;actlir.er/Oe~~~ptiQI.1:;:':'<;; '." Blamp Audia Flex Chassis Biamp 2 Channel AEC Inout Card Biamp 2 Channel Inout Card Blamp 2 Channel Outout Card (1 spare) Viewsonic 15" LCD Screen Winsted rack mount Shure Desktop Gooseneck Microphone Wall Dlate Sabine 2 Ch Wireless Packaae w/Lav and HH Sabine Extemal Wireless Antenna asc 4 Channel Power Amplifier Tannoy 5" Ceiling Speaker Marantz Comoact Flash Audio Recorder .... ';:',;,'QtY::,1::, 2 9 2 7 1 1 2 1 1 1 1 10 1 :,:::,f.Pfl~:;;:;,\':;; $ 3,446.43 $ 427.38 $ 153.57 $ 94.05 $ 193.31 $ 45.92 $ 212.63 $ 29.76 $ 1,702.38 $ 132.14 $ 1.028.17 $ 104.76 $ 785.70 ;"~iJ~~~fRd~~'.'.' $ 6,892.86 $ 3,846.42 $ 307.14 $ 658.35 $ 193.31 $ 45.92 $ 425.26 $ 29.76 $ 1,702.38 $ 132.14 $ 1.028.17 $ 1,047.60 $ 785.70 8-7 38 SDCFH-2048-901 San Disk 2GB Ultra II Compact Flash Card 1 $ 47.00 $ 47.00 39 LS-Q3-Q72-Q1 Listen Assisted Listening SyS w/4 Rx w/antenna 1 $ 1,398.58 $ 1,398.58 40 Reveal 5A Tannov 5" Powered Studio Monitor Speaker 2 $ 259.52 $ 519.04 41 TX-1A RDL Balanced to Unbalanced Transformer 2 $ 27.61 $ 55.22 42 STD-10K RDL Divider/Combiner 2 $ 44.63 $ 89.26 43 TX-LC2 RDL Unbalanced to Balanced Transformer 1 $ 78.23 $ 78.23 44 PS-24A RDL Power Supply 1 $ 18.38 $ 18.38 45 RU-RA3 RDL Rack Kit 1 $ 26.85 $ 26.85 46 RU-FP1 RDL Rack Filler Panel 2 $ 8.44 $ 16.88 Installation Labor and Materials 1 $ 5,745.00 $ 5,745.00 Section C Subtotal $ $ 25,089.45 O:C()ntrol System,':':': /,,,,:>;',:01 '\":':>":' . " ..:. '::' ,:,:::,,,:;::,>,,~';:"J. .:,. ':; ,':':":",:-;:,,:',,:', '':': :.:: .: ID# ...., ModeFNu.mbar: ... " ,'.'... ::./,':M~!l4factU:r~t/P~~prip.tion << ".".'.-:" r<,\~..::';:.: :)}:gw?',: ;';i,'>J;'.pnQij',:,iE:::::::; :~;;I;#~f.i~E[@:!?it9.~;f 47 PR02 Crestron System Processor 1 $ 2,122.18 $ 2,122.18 48 C2COM-3 Crestron 3 port Serial Card 2 $ 489.76 $ 979.52 49 C2.ENET-1 ' Ctestron Ethernet Adaptor Card 1 $ 587.41 $ 587.41 50 IRP2 Crestron IR Emitter 1 $ 29.41 $ 29.41 51 TPS-12B Crestron 12" Touch Panel 2 $ 4,240:00 $ 8,480.00 52 C2N-DB8 Crestron 2 Button Keypad 1 $ 175.94 $ 175.94 53 custom Crestron engraving for buttons 1 $ ., 69.82 $ 69.82 54 PW-2420RU Crestron 50 watt Power Supply 2 $ 165.06 $ 330.12 55 CNXRMAK Crestron Rack Kit 1 $ 95.24 $ 95.24 56 ST-LCR1 RDL Logic Relav , 6 $ 77.64 $ 465.84 57 PS-24A RDL Power Supplv 1 $ 27.16 $ 27.16 58 Custom ReQuest to speak panel ,. 6 $ 58.82 $ 352.92 59 Custom Mavor request to speak control panel 1 $ 285.29 $ 285.29 59 Custom Control room panel 1 $ 196.47 $ 196.47 60 3C16791B 3-Com 8 port Ethernet Switch 1 $ 70.41 $ 70.41 Installation Labor, Materials, and Programming 1 $ 4,872.00 $ 4,872.00 Section D Subtotal $ $ 19,139.73 'e:':Eqti.ipm~nt(R~ck$:"aiid;~SH'~Iy,~~:~i:g~%'i,'i.;h:;:~m&&'e&;~:J;\~';?{nNt~;;\!bVi\S!\<(lZ;(1$iX(i;~~il:~,gf:'~i;i~ltt~i1t8I@g!:;{~}f2j~::~1~~~~;i:;;~}~tj~~?K?!f@;~::~; :/R/tt< ':::\~\,'Moq~I;NiimQE!'r:i>3 'S;;{:lt;';!W~\'3?)\M&n\;J.fiji.;:t~r~f!P~iiR1ip~Sn:~;~:;;~)/n;:;~:\i,~ .1~~~fQ.ty~ii.\ i:,;X~E;'t'X~ijg~'~i;\i~~:;;: ~~~~nattqJ;~ti~i 61 86020 Wihsted 70. Rack 1 $ 545.08 $ 545.08 62 81661 Wlnsted Shelf 1 $ 109.17 $ 109.17 .63 82224 Wlnsted Shelf support bracket 1 $ 71.75 $ 71.75 64 85045 Wlnsted top 1 $ 60.67 $ 60.67 65 85124 Wlnsted side oanels 1 $ 276.30 $ 276.30 66 85350 Wlnsted rear door 1 $ 231.17 $ 231.17 67 85060 Wlnsted Pedistal 1 $ 157.55 $ 157.55 68 SA-15 Surgex Surge suppressor 1 $ 273.81 $ 273.81 69 PDT-2015C-NS Middle Atlantic 15amp 20 Outlet Power Strip 1 $ 124.74 $ 124.74 70 Winsted Grev Rack Blanks (assortment) 1 $ 71.43 $ 71.43 71 ERK-2720 Middle Atlantic EQuipment Rack 1 $ 389.88 $ 389.88 72 PFD-27 MIddle Atlantic Plexialas Door 1 $ 299.17 $ 299.17 73 CBS-ERK-20 Middle Atlantic Caster Base 1 $ 106.17 $ 106.17 74 SA-15 Surgex Surge Suppressor 1 $ 273.81 $ 273.81 75 PDT-1015C-NS Middle Atlantic 15amp 15 Outlet Power Strip 1 $ 78.24 $ 78.24 76 Middle Atlantic Black Rack Blanks (assortment) 1 $ 71.43 $ 71.43 77 T7390 Winsted Media Storage Shelf 1 $ 675.30 $ 675.30 Installation Labor and Materials 1 $ 2,570.00 $ 2,570.00 8-8 "" Section E Subtotal $ 6,385.67 Performance and Payment Bond $ 2,518.57 Total Equipment and Installation $ 100,742.69 6.5% Sales Tax $ 6,548.27 Bid Price with Sales Tax $ 109,809.53 Customer Credit from Design Spec labor . $ 6,500.00 Total Bid Price with Sales Tax $ 103,309.53 8-:9 7h City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us Mayor, City Council MembersN.,. City Administrator (f _ Ken Lewis, Building Official ~ TO: FROM: SUBJECT: Adopt Ordinance Amending Sections 4-1-1 and 4-1-2 of the Farmington City Code to Adopt Recent Revisions and Future Amendments to the Minnesota State Building Code DATE: May 5, 2008 INTRODUCTION I DISCUSSION The Minnesota Building Code offers several optional chapters that may be adopted by individual municipalities, including Chapter 1306, which relates to on-premises fire suppression systems. The Building Code is updated periodically due to advances in materials, techniques, research and knowledge. The updated Minnesota State Building Code (International Building Code with State amendments) became effective on July 10,2007. Due to the updates made to the building code, the City must re-adopt the optional code mentioned above to reflect changes made to Chapter 1306 of the State Building Code. The City Council initially adopted Chapter 1306 of the Minnesota Building Code on July 7, 2003. Chapter 1306 is attached to this memorandum as Exhibit "A". The revisions proposed in this amendment are largely for clarification purposes. In addition, the amendment being proposed removes specific language regarding the sprinkler requirements for attached R-3 occupancies and attached townhouses built to the International Residential Code with more than 16 dwelling units or more than three stories in height. The optional code for this is now part of the model and state code with a 9250 square foot maximum before sprinkler requirements need to be met. ACTION REQUESTED Adopt the attached Ordinance amending Sections 4-1-1 and 4-1-2 of the Farmington City Code to adopt recent revisions and future amendments to the Minnesota State Building Code. Respectfully submitted, ~/~ Ken Lewis, Building Official 9-1 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE ADOPTING RECENT REVISIONS AND FUTURE AMENDMENTS TO THE MINNESOTA STATE BUILDING CODE THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Section 4-1-1 of the Farmington City Code is amended as follows added text is underlined, deleted text is in strikeout): 4-1-1: ADOPTION OF BUILDING CODE: The Minnesota state building code, as adopted by the commissioner of administration pursuant to MSA chapters 16B.59 to 16B.75, including all amendments, rules and regulations established, adopted and published from time to time by the State of Minnesota commissioner of administration, through the b\:lilding codes and standards division is hereby adopted by reference with the exception of the optional chapters that are not specifically adopted by Section 4-1-2 of this Code. The Minnesota state building code is hereby incorporated in this chapter as if fully set out herein. SECTION 2. Section 4-1-2 of the Farmingtop City Code is amended as follows: 4-1-2: ADOPTION OF OPTIONAL PROVISIONS: The Minnesota state building code, established pursuant to Minnesota statutes 16B.59 to 16B.75 allows the municipality to adopt by reference and enforce certain optional chapters of the most current edition of the Minnesota state building code. The following optional provision identified in the most current edition of the state building code is hereby adopted and incorporated as part of the building code for the city of Farmington. (A) Chapter 1306, Special Fire Protection Systems. New Buildings (Minn. Rule 1306.0020. Subp. 3). Inoluding the follo\ving options: 1. Subp. 3. New buildings. 2. 1306.0030 (E)2 SECTION 3. EFFECTIVE DATE. This ordinance shall be effective immediately upon its passage and publication according to law. 9-2 ADOPTED this _ day of Farmington. Attest: SEAL Approved as to form the day of 2007, by the City Council of the City of CITY OF FARMINGTON Kevan A. Soderberg, Mayor Peter J. Herlofsky, City Administrator ,2007. City Attorney Published in the Farmington Independent the _ day of 2008. 9-3 REVISOR 1306.0010 1306.0010 GENERAL. This chapter authorizes optional provisions for the installation of on-premises fire suppression systems that may be adopted by a municipality in addition to the State Building Code. If the municipality adopts them, the sprinkler system requirements of this chapter become part of the State Building Code and are applicable throughout the municipality. This chapter, if adopted, must be adopted without amendment. Statutory Authority: MS s 16B.59; 16B.61; 16B.64 History: 27 SR 1479 Posted: July 11, 2007 Copyright ~2008 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 9-4 REVISOR 1306.0020 1306.0020 MUNICIPAL OPTION. Subpart 1. Requirement. The sprinkler system requirements of this chapter, if adopted, must be adopted with the selection of either subpart 2 or 3, without amendment. Subp. 2. Existing and new buildings. Automatic sprinkler systems for new buildings, buildings increased in total floor area (including the existing building), or buildings in which the occupancy classification has changed, must be installed and maintained in operational condition within the structure. The requirements of this subpart apply to structures that fall within the occupancy classifications established in part 1306.0030, items A to D. Exception: The floor area of minor additions that do not increase the occupant load does not have to be figured into the square footage for occupancy classifications established in part 1306.0030, items A to D. Subp. 3. New buildings. Automatic sprinkler systems for new buildings, additions to existing buildings, or buildings in which the occupancy classification has changed must be installed and maintained in operational condition within the structure. The requirements of this subpart apply to structures that fall within the occupancy classifications established in part 1306.0030, items A to D. Exception: The floor area of minor additions that do not increase the occupant load does not have to be figured into the square footage for occupancy classifications established in part 1306.0030, items A to D. Statutory Authority: MS s 16B.59; 16B.61; 16B.64 History: 27 SR 1479; 32 SR 6 Posted: July 11, 2007 Copyright ~2008 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 9-5 REVISOR 1306.0030 1306.0030 REQUIREMENTS. For purposes of this chapter, area separation, fire barriers, or fire walls do not establish separate buildings. Gross square footage (gsf) means the floor area as defined in the International Building Code. The floor area requirements established in items A to D are based on the gross square footage of the entire building and establish thresholds for these requirements. The following occupancy groups must comply with sprinkler requirements of this chapter, unless specified otherwise: A. Group A-I, A-2, A-3, and A-4 occupancies; Exception: air inflated structures, and open picnic shelters. B. Group B, F, M, and S occupancies with 2,000 or more gross square feet of floor area or with three or more stories in height; Exception: S-2 open parking garages, aircraft hangars, salt storage sheds, and group "M" detached canopies. C. Group E occupancies with 2,000 or more gross square feet of floor area or with two or more stories in height; D. Group E day care occupancies with an occupant load of 30 or more. Statutory Authority: MS s 16B.59; 16B.61; 16B.64 History: 27 SR 1479; 32 SR 6 Posted: July 11, 2007 Copyright <92008 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 9-6 REVISOR 1306.0040 1306.0040 STANDARD. Automatic sprinkler systems must comply with the applicable standard referenced in the State Building Code. If a public water supply is not available, the building official and fire chief shall approve the use of an alternate on-site source of water if the alternate source provides protection that is comparable to that provided by a public water supply. If an adequate alternate water supply sufficient for hose stream requirements is provided or available, the building official and fire chief may permit the water supply requirements for the hose stream demands to be modified. Statutory Authority: MS s 16B.59; 16B.61; 16B.64 History: 27 SR 1479 Posted: July 11, 2007 Copyright <&:>2008 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 9-7 REVISOR 1306.0050 1306.0050 SUBSTITUTE CONSTRUCTION. The installation of an automatic sprinkler system, as required by this chapter, would still allow the substitution of one-hour fire-resistive construction as permitted by the International Building Code, Table 601, footnote d. Statutory Authority: MS s 16B.59; 16B.61; 16B.64 History: 27 SR 1479 Posted: July 11, 2007 I I I I I I I I I I I I I I I I I I Copyright <&:>2008 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 9-8 REVISOR 1306.0060 1306.0060 EXEMPTION. The building official, with the concurrence of the fire official, may waive the requirements of this chapter if the application of water has been demonstrated to constitute a serious life, fire, or environmental hazard, or if the building does not have an adequate water supply and the building is surrounded by public ways or yards more than 60 feet wide on all sides. Statutory Authority: MS s 16B.59; 16B.61; 16B.64 History: 27 SR 1479 Posted: July 11, 2007 Copyright <&:>2008 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 9-9 REVISOR 1306.0070 1306.0070 REPORTING. A municipality must submit a copy of the ordinance adopting this chapter to the Department of Labor and Industry, Construction Codes and Licensing Division. The ordinance does not go into effect until: A. a signed electronic, faxed, or paper copy of the ordinance has been received by the division; and B. the ordinance has been approved by the division. An ordinance is deemed automatically approved by the division if the municipality has not been informed that the ordinance has not been approved within ten working days of the division's receipt of the ordinance. Statutory Authority: MS s 16B.59; 16B.61; 16B.64 History: 27 SR 1479; 32 SR 6 Posted: July 11, 2007 Copyright <&:>2008 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. 9-10 71 ' City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator (J FROM: Randy Distad, Parks and Recreation Director SUBJECT: Capital Outlay DATE: May 5, 2008 INTRODUCTION The City's approved 2008 Capital Outlay Budget identified funding in the amount of$50,000 for the purchase of a new condenser in the Schmitz-Maki Arena (Arena). DISCUSSION The existing condenser at the Arena is the original condenser that was installed when the Arena was built in 1976. It has deteriorated to the point where it now has become corroded and there have been leaks found. It is at the end of its useful life. The condenser is a vital piece of the ice making equipment at the Arena as it removes the heat from the compressors and the heat from the floor allowing the water to freeze on the floor. Without it, we cannot make ice. In talking with vendors who submitted quotes, they indicated to staff that other arenas that were built at the same time as our Arena was built, have already replaced their condenser at least once and in some arenas it has been replaced twice. It is important to note that when quotes were solicited staff had indicated to the vendors that one condition to be met was that the condenser purchased had to be capable of being used in a new arena if one was built. Quotes submitted reflect the condition of the condenser being able to be used in a new facility. Quotes were requested from four vendors. Only two vendors submitted quotes. New Mech Companies from St. Paul, Minnesota submitted a quote to install a new condenser for $41,442. IceRink Supply from Albert Lea, Minnesota submitted a quote for $47,788 to install a new condenser. BUDGET IMPACT The Adopted 2008 Capital Outlay Budget for the Arena included funding in the amount of $50,000 for purchasing a new condenser. The low quote submitted by New Mech Companies was in the amount of $41,442, which is $8,558 less than what was budgeted. ACTION REQUESTED Approve the purchase of the condenser for the Arena from New Mech Companies. )DectfullY y;;;;P il~md' Parks and Recreation Director 10-1 L- L L )> )> )> )> )> )> )> )> )> ~ )> CI> ml~ ;0 2 s: s: s: s: r r " " Qo "lJ )> :J '" () m m m m r () ): " m CI> G> a. 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Ol~ :J I- 0 -q- CD ::l (3 U 0 :0'0 o w en z o i= 4; 'i: a: ::l ~ :z 0 CD l- e W "fij LU :J -' al LL >- Z 4; a. ::;; 0 0 > U 0 (!) 0 Z 0 a:: M N ::l (!) I- 0 U -' 4; ::;; LL ::l ::l Z en ~I 4; ~ o ::;; U -g a. '" '" CD w a: > N 11-15 City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Peter J. Herlofsky, Jr. City Administrator SUBJECT: Supplemental Agenda DATE: May 5, 2008 It is requested the May 5, 2008 agenda be amended as follows: CONSENT AGENDA 7k) Temporary On-Sale Liquor License - Administration Approve a temporary on-sale liquor license for Farmington Municipal Liquors. Resp~y SUbmitte{td', ~ / ,,-- '- / -/I-. / Peter J. Herlof: , Jr. City Admini .. ator 7l City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator (iJ- FROM: Lisa Shadick, Administrative Services Director SUBJECT: Temporary On-Sale Liquor License - Farmington Municipal Liquors DATE: May 5, 2008 INTRODUCTIONIDISCUSSION Farmington Municipal Liquors is requesting a Temporary on-sale Liquor License for a wine tasting event, to be held during Rambling River Days on June 17,2008. This event will be held at the Schmitz-Maki Arena. Per State Statute, a Temporary Liquor license must first be approved by the City and then forwarded to the State for approval. BUDGET IMPACT The State of Minnesota waives all fees for a Temporary On-Sale Liquor Licenses for non-profit organizations. Therefore, a City fee has not been established at this time. ACTION REQUESTED Approve the attached application for a Temporary Liquor License for Farmington Municipal Liquors, for June 17,2008. Respectfully submitted, "- ~.. t1 ;;/At:i~ Lisa Shadick Administrative Services Director Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar St-Suite 133 St. Paul, MN 55101-5133 (651)296-6439 TDD (651)282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE DATE ORGANIZED ~ CITY ~('''''' ~ '\ () ~ BUSINESS P ONE (aJ),) - \.~h - g:Q~ \ () TYPE OF ORGANIZATION o CLUB DCHARITABLE DRELIGIOUS t,iOTHER NONPROFIT ADDRESS ~C\ ~ 1'"\ ORGANIZATION OFFICER'S NAME ADDRESS ORGANIZATION OFFICER'S NAME ADDRESS Location where license will be used. If an outdoor area, describe , ating liquor services? If so, give the name and address of the liquor licensee providing the service. Will the applicant carry liquor liability insurance? If so, the carrier~.name and ount of (NOTE: Insurance is not mandatory.) Q l'"' (.\ /..J( .~v APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMI'ITING TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gambling Enforcement Director Note: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the city or Couuty at least 30 days before the event. PS-09079 (6/98) lOa.. City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us ~"-_.-... / \ / .t-j (' ! , Mayor, Councilmembers and City Administrator ,~~0/ Robin Roland, Finance Director TO: FROM: SUBJECT: 2008 Budget adjustments - Finance DATE: May 5, 2008 INTRODUCTION Staff has reviewed and discussed the current year's projected revenues and expenditures and believes that adjustments need to be made to both. DISCUSSION & BUDGET IMPACT The current real estate environment shows no sign of easing and staff believes that building permit revenues should be revised downward to reflect the market trend. Given the anticipated development activity in the City at this time, staff would revise the building permit revenue estimate down from $500,000 to $250,000. Revisions to expenses by $250,000 in the general fund would be achieved by the following: · Not filling the 2008 budgeted position shared by Human Resources and Fire. Salary and benefits total $53,456 · Not filling the vacant Assistant City Engineer Position. Salary and benefits total $90,828. · Reducing the Building inspections staff by one person. Salary and benefits total $67,300. · Shifting 33% of Community Development salary and benefits to the EDA special revenue fund at a cost of$48,000. Staff will also propose some reorganization options in the Municipal services area due to a retirement in Solid Waste. Although this would not be a general fund adjustment, it will allow Solid Waste rates to remain constant for 2008 and possibly into 2009. 12-1 ACTION REQUESTED This item is for Council discussion and consensus. A resolution for a budget adjustment would be forthcoming at the May 19th meeting for Council approval. Respectfully submitted, &tP Finance Director 12-2 //a- City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us Mayor, Councilmembers, City Administrato(P! Kevin Schorzman, P.E., City Engineer TO: FROM: SUBJECT: Change Order - Flagstaff Avenue DATE: May 5, 2008 INTRODUCTION Council awarded the Flagstaff Avenue Utility and Street Project at the August 6, 2007, City Council meeting. DISCUSSION This change order includes eight changes on the Flagstaff Avenue Utility and Street Project. Item one is included to pay for an additional shut-off valve that was added so that the watermain could be tested. It will also be used for future flushing of the line. Item two was added to address a spring that was encountered in the roadway toward the north end of the project. Items three and four were added to provide guidance for traffic traveling through the project. Items five and six were incorporated into the contract to compensate the contractor for additional work and overtime necessary to get the utilities installed up to the south entrance of the high school by a target date of May 26th. This also includes completing the roadway to a point that traffic can access the high school from Highway 50. Item seven is included to compensate the contractor for additional work necessary to support the gas line that runs parallel to Flagstaff A venue that provides gas service to the high school. Supporting the gas line will be necessary when installing sanitary sewer stubs north of the high school site. The final item is a price reduction for Class 5 material that was placed on the project. While the material placed on the project did fall within an acceptable size range for road base construction, it did not meet the requirements for 100% pay. The contractor will receive 89% pay for this material in accordance with MnDOT specifications. This change order has been reviewed with the school district, and they have given their concurrence with the changes. 13-1 Flagstaff A venue Change Order #2 May 5, 2008 Page 2 BUDGET IMPACT The change order amount of$81,714.28 is within the project budget. ACTION REQUESTED Approve, by motion, the attached change order in the amount of$8l,714.28. Respectfully Submitted, ....1/. </J/ $lt1f ,#1--,..---"""" Kevin Schorzman, P.E. City Engineer cc: file 13-2 Date A ril28, 2008 4- _ onestroo O"...ner: City ofFannin!rton, 325 Oak Street, Farmin!!ton, MN 55024 Contractor: R an Contracting Com any 8700 13th Avenue E, Shako ee, MN 55379 Bond Co,: Federal Insurance Co, 15 Mountain View Rd Warren, NJ 07061 Bond No: 8213-37-62 CHANGE ORDER NO. 2 FLAGST.AFF AVENUE UTILITY AND STREET IMFROVElvIENTS BRA FILE NO. 000141-04224-0 Description of Work This Change Order provides for additional compensation for work necessary during 2007 construction: watermain testing, drainage of a spring found in the roadway, additional signage and temporary striping. It also provides for compensation for work necessary to resume construction in 2008 and for work necessary to install pipe underneath private utilities. This Change Order also applies a price reduction for material placed and a Milestone Date Change. Contract Unit Total No. Item Unit Quantity Price Amount CHANGE ORDER NO.2 ADDITIONAL COMPENSATION FOR WORK LS $730,00 $730,00 NECESSARY FOR WATERMAIN TESTING-ADD 2" CORPORATION STOP, 2" COPPER AND 2" CURB BOX 2 ADDITIONAL COMPENSATION FOR WORK LS $13,500,00 $13,500.00 NECESSARY FOR STREET SUBGRADE DRAINAGE NEAR STATION 193+00-INSTALL 6" PVC DRAIN TILE, 3 ADDITIONAL SIGNAGE ON THE DETOUR FOR LS $1,056,00 $1,056,00 FLAGSTAFF FARMS, 4 TEMPORARY STRlPING OF FLAGSTAFF FROM LS $6,489.37 $6,489.37 195TH STREET TO NORTH PROJECT LIMITS, 5 OVERTIME EXPENSE TO EXPEDITE HR 1,200 $20.00 $24,000.00 COMPLETION OF STREET WORK TO SOUTH ENTRANCE TO SCHOOL SITE -TARGET DATE: MAY 26, 2008 - ESTIMATE: 10 PERSONNEL FOR 20 HOURS PER WEEK FOR SIX WEEKS, 6 REMOVAL OF UNSUITABLE MATERlAL LS $31,785.30 $31,785.30 (SATURATED, ICE, AND FROST) FROM TRENCH PRlOR TO PIPE INSTALLATION AND BACKFILL. 7 SUPPORT GASMAIN DURING CONSTRUCTION EA 2 $15,000.00 $30,000.00 OF UTILITY STUBS NORTH OF THE SCHOOL, WEST SIDE OF FLAGST.l>,FF. 8 DEDUCTION - AGGREGATE BASE, CLASS 5, 100% LS -$25,846.39 -$25,846,39 CRUSHED. ELEVENPERCENTPRlCE REDUCTION PER MNDOT SPEC FOR GRADATIONSFNLURESFORMATERlAL PLACED FROM 195TH STREET TO LAKEV1LLE BORDER TOTAL CHANGE ORDER NO. 2: $81,714.28 13-3 Original Contract Amount Previous Change Orders This Chac"lge Order Revised Contract Amount (including this change order) CHANGE IN CONTRACT TIMES Original Contract Times: Milestone (days or date): Substantial Completion (days or date): Ready for final Payment (days or date): Increase of previous Change Order: Milestone (days or date): Substantial Completion (days or date): Ready for final Payment (days or date): Contract Time with this Change Order: Milestone (days or date): Substantial Completion (days or date): Ready for final Payment (days or date): Recommended for Approval by: BONESTROO - .".I;';"/('L (t ,i( Approved by Contractor: / R~~Or91NGTPANY ,9j~~0) r/~../lv /i' / I / ,____ /I q-3D'J~ Date cc: Owner Contractor Bonding Company 1 3 - 4Bonestroo $8,421,058.11 $11,580.51 $81,714.28 $8,514,352.90 30-N ov-07 15-0ct-08 l5-Nov-08 Section 00520-1 Para. 4.02.A Section 00520-1 Para 4.02.A 20-Dec-07 Section 00520-1 Para 4.02.A I-J ul-08 Date: 1/. y--()'> f _,;>0 C, Approved by Owner: CITY OF FARMINGTON Date lib City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Peter J. Herlofsky, Jr. City Administrator SUBJECT: City Hall Budget Update DATE: May 5, 2008 INTRODUCTION I DISCUSSION Attached is an updated project budget for the new City Hall. If there are any questions, please let me know. ACTION REQUESTED F or your information. z::~r;k Peter J. Ht1rlofsky, Jr. . ~ City Admtnistrator CMuller/Herlofsky/Council Memos/City Hall Budget Update 14-1 City of Farmington City Hall Project Change orders Date Descri tion #1 9/6/2007 Water connection to "Duebers" building. Requested by building owner. To be reimbursed #2 9/26/2007 Modify elevator to larger size cab #3 10/31/2007 Piping revisions per Minnesota Plumbing review #4 10/31/2007 Wellhouse drainage improvement (water fund) #5 11/30/2007 Additional clean out - sanitary sewer pipe #6 11/30/2007 Remove light fixture-So side First Street garage #7 4/7/2008 Eliminate transom lights above conference rooms #8 4/7/2008 Fabric on acoustic panels-Council chambers #9 4/7/2008 Relocate vehicle outlets from east to west side of building to provide visitor parking #10 4/7/2008 additional conduit-microphone wiring Council chal #11 4/7/2008 revisions to power, data & microphones 14-2 Amount 1,844.00 960.00 960,00 210.00 210,00 3,423.00 278.00 278.00 (740.00) (740.00) (564.00) (564,00) (325.00) (325.00) 4,915.00 4,915,00 3,873.00 3,873.00 2,620,00 2,620.00 16,494,00 11,227,00 "" (;; o N o o 0> '0 Cil '0 OJ Cil a. 1:1' '< " S' OJ ::J n m o m '0 III ;:!. 3 .....m "J::o.;:!. I (.I) -0 .Q. 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S:I\> Ol 0 o 0 ",,0> ::u CD -I ~ 0 := liT' c _ :: ~IP 3!!!. III III ;U~ rSCD ::u CD 3 !.~ ::J ~. )/~ City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Council Memberf'1. ~7 City Administrator \ {/ .'--'" FROM: Lee Smick, AICP ".~ V City Planner ~ SUBJECT: Amend Ordinance - City Boulevard Trees DATE: May 5, 2008 INTRODUCTION At the February 4, 2008 City Council meeting, the Council recommended that City staff review the Boulevard Tree Ordinance (Exhibit A) with utility companies that serve Farmington in order to determine if the proposed ordinance would be compatible with the utility companies' needs. The Planning Commission recommended approval of the ordinance revisions on September 11, 2007 with a 5-0 vote. DISCUSSION City staff met with utility companies (Dakota Electric, Xcel Energy, MERC, and Frontier Communications) on March 26,2008 to discuss the width of drainage and utility easements and determine where Lot Frontage Trees should be located in the front yards of new subdivisions. The staff and utility companies determined the following: 1. The front yard drainage and utility easement will remain as a 10- foot wide easement. 2. Lot Frontage Trees need to be installed in the front yard within the 10-foot wide drainage and utility easement at 8 feet from the property line. 3. Lot Frontage Trees may be installed within the lO-foot drainage and utility easement in the front yard of new subdivisions, but not within the side yard 5-foot wide drainage and utility easements. 4. The owner of any lot of record existing on the effective date may replace a dead boulevard tree with a new tree planted on the boulevard, but the tree should not be located within 10 feet of any water or sewer line and 2 feet from any other underground utility. 15-1 5. The owner of any lot that is not a part of the lot of record existing on the effective date may replace a boulevard tree with a lot frontage tree at 8 feet from the property line in the front yard drainage and utility easement, and outside of the side yard drainage and utility easements. The utility companies reviewed the Boulevard Tree and Drainage and Utility Easement Ordinances and approved them as shown on the attached emails (Exhibit B). The following list identifies revisions to the Boulevard Tree Ordinance that was presented to the City Council on February 4, 2008. The revisions are detailed in bold below (as well as on Exhibit A). LOT FRONTAGE TREES The Lot Frontage Trees language will now identify the trees developers in new developments must propose' on the required landscape plan and install within the front yard of lots rather than on the boulevard as was typical practice in the past. The lot frontage trees shall be installed on private property in the front yard at a minimum spacing of one tree for every forty feet (40') of lot frontage or one tree per lot if 40 feet is not feasible and eight feet (8') from the front property line and shall be installed in a parallel line to the front lot line. UTILITIES (d) Utilities: No lot frontage tree, boulevard tree, or replacement tree may be planted within ten (10') lateral feet of any underground water line or sewer line (sanitary or storm) and two feet (2') from any other underground utility. Gopher State One shall be called to request locations of utilities. BOULEVARD TREES Boulevard trees will continue to include the existing trees in boulevards throughout the City as well as trees proposed by developers on the required landscape plan and installed by them in new developments along City approved Boulevard Tree Routes as identified on Exhibit C. REPLACEMENT OF TREES The replacement of trees is proposed as follows: (1) The City shall be responsible for removing existing boulevard trees that have died or sustained severe damage. The City shall replace trees on designated Boulevard Tree Routes. (2) The owner of any lot of record existing: on the effective date (original adoption date) mav. at his or her own risk. replace a dead boulevard tree with a new tree to be planted on the boulevard. provided the location of the new tree is not within ten (10') lateral feet of any underground water line or sewer line (sanitary or storm) and two feet (2') from any other underground utility. 15-2 (3) The owner of any lot that is not part of a lot of record existing on the effective date (original adoption date) may, at his or her own risk, replace a dead boulevard tree in the front yard of the home outside of side yard drainage and utility easements at eight feet (8') from the property line in front yard drainage and utility easements. RESPONSIBILITY OF TREES The responsibility of trees is proposed as follows: (1) The natural resources division will inspect and trim Boulevard Trees. (2) The homeowner shall be responsible for trimming Lot Frontage Trees or any other tree on private property. At the February 4, 2008 City Council meeting, staff discussed the need to continue the Reforestation Advisory Commission since the City employs a Natural Resource Specialist to care for and manage the community's trees; and therefore, could replace the tree board. The Planning Commission recommended that as long as a tree specialist is on staff at the City, they would be in favor of recommending repealing the Reforestation Advisory Commission. ACTION REQUESTED Amend the ordinance in Sections 10-2-1, 10-6-10 (F), 10-6-10 (G), and 8-1-5 (A) of the City Code concerning Replacement Trees, Lot Frontage Trees and Boulevard Trees and direct staff concerning the continuation or deletion of the Reforestation Advisory Commission. Respectfully Submitted, ? /r ue /' Lee Smick, AICP City Planner 15-3 ~A CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING SECTIONS 10-2-1, 10-6-10 (F), 10-6-10 (G), AND 8-1-5 (A) OF THE FARMINGTON CITY CODE CONCERNING LOT FRONTAGE TREES, BOULEVARD TREES AND REPLACEMENT TREES THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. The City of Farmington City Code, Section 10-2-1, Definitions is amended by adding the underlined language and deleting the striketlKough language as follows: BOULEVARD TREE ROUTE: City designated route that includes maiar collector streets on the City's Thoroughfare Plan that are allowed to be planted with boulevard trees within the right-of-way. STREET BOULEV ARD TREES: Trees on land lying between the edge of curb and the property line within the city or located in new developments on City approved Boulevard Tree Routes. CITY BOULEV ARD: Area between property lines on either side of all streets, avenues, or ways within the city. LOT FRONTAGE TREES: Trees installed on private property in the front yards of new developments by the developer per the Development Contract. SECTION 2. Section 10-6-10, Landscaping is amended by adding the underlined language and deleting the striketlKough language as follows: 10-6-10: LANDSCAPING: (F) Street Tree Lot Frontage Tree and Boulevard Tree Species To Be Planted: 1. Official Street Lot Frontage Trees and Boulevard Trees: The following list constitutes the official 5tfeet lot frontage tree and boulevard tree species for Farmington, Minnesota. No species other than those included in this list may be 15-4 .. planted as street lot frontage trees and boulevard trees without written permission of the natural resources division. (Ord. 002-469,2-19-2002; amd. Ord. 006-563, 9-18- 2006) (a). Landscape Plan: Developers of new developments must submit a landscape plan to the planning division. The planning division will be responsible for approving appropriate lot frontage and boulevard tree plantings. The lot frontage trees are required in the front vards of lots in new developments. Boulevard trees in new developments shall onlv be installed on City approved Boulevard Tree Routes. The only exception would be if an agreement is made with a homeowners association or other such organization where the responsibility to maintain the trees is that of the named organization in perpetuity. 2. Allowable Street Lot Frontage Tree and Boulevard Tree Species: Ash Burgesen Dakota centennial Kindred MarshaUs Patmore Summitt Linden American Greenspire Redmond Sentry Maple Cleveland Crimson king Emerald lustre 15-5 Emerald queen Fire dance Green mountain Majesty Northwood red Norway Schwedler Deborah Oak English Northern red Pin Swamp white Other Imperial honey locust Regal elm Skyline honey locust Sunburst honey locust Trees approved by city staff (a) Spacing-:- for Street Lot Frontage and Boulevard Trees: (1) Lot Frontage trees in new developments shall be installed on private property in the front yard at a minimum spacing of one tree for every forty feet (40') of street lot frontage or one tree per lot if 40 feet is not feasible. The trees need not be placed at even forty f-aot (10') intervals; hO'Never, they should be instaUed as close to f-arty feet (10') as possible along the street frontage, allo'.ving for utilities, drivev.'ays and intersection visibility requirements. The bouleyard trees shall be installed per the landscape plan. The developer is responsible ensuring that for installing the boulevard lot frontage trees are 15-6 planted per the landscape plan as required by the development contract. Special planting designs for boulevard street lot frontage trees need to be approved by a landscape architect or the planning coordinator division. (2) Boulevard trees in new developments shall be located on City approved Boulevard Tree Routes and be installed at a minimum spacing of one tree for every forty feet (40') of boulevard frontage or one tree per boulevard frontage if 40 feet is not feasible. The developer is responsible for installing the boulevard trees per the landscape plan as required bv the development contract. (b) Distanee From Curb "'\nd Side':;alk Location for Lot Frontage and Boulevard Trees: (1) Lot frontage trees in new developments shall be planted bv the developer per the Development Contract on private propertv eie:ht feet (8') from the front property line and shall be installed in a parallel line to the front lot line. (2) Boulevard trees in new developments shall be planted bv the developer per the Development Contract on City approved Boulevard Tree Routes in the center of the City boulevard width between the property line and curb or the sidewalk and curb. The distance trees may be planted from curbs. sidewalks. trails. or pavement shall be no closer than four feet (4'). (c) Distance From Street Corners And Fire~ Hydrants: No 5treet lot frontage tree. boulevard tree. replacement tree. landscape material or fences shall be located within the triangle of visibility, which is the area within a triangle created by measuring from a point on the curb or edge of the street closest to the center of the intersection, down the front curb lines or edge or intersecting streets thirty feet (30'), and connecting their end points with a straight line. No 5treet lot frontage tree. boulevard tree. or replacement tree shall be planted closer than ten feet (10') from any fireplug. (d) Utilities: No 5treet lot frontage tree. boulevard tree. or replacement tree may be planted within ten (10') lateral feet of any underground water line or sewer line overhead or undergronnd transmission line or other utility (sanitarv or storm) and two feet (2') from any other undere:round utility. Gopher State One shall be called to request locations of utilities. SECTION 3. The City of Farmington City Code, Section 10-6-10 (G), Tree Maintenance on City Boulevards, is amended by adding the underlined language and deleting the strikethrough language as follows: 10-6-10 (G) Tree Maintenance OR City Bou.levards: 1. The natural resources program is designed to prescribe various levels of maintenance to city boulevard trees located within city ovmed boulevards. 15-7 (a) Planting Requirements: The natural resources division will review all planting of trees and shrubs within "city boulevards", defined as the area between property lines on either side of all streets, avenues, or ways within the city. b) Landscape Plan: Developers of subdivisions must submit a landscape plan to the planning diyision. The planning division \-yill be responsible for appro'.'ing appropriate tree plantings vii thin city boulevards. fe1,(Q} ,,^..ddition To Plan: Trees planted by residents on the boulc'/ards that are in addition to the tree plan must receive prior appro'/al from the natural resources di'/ision. Replacement of Trees: (1 ) The City shall be responsible for removing: existing boulevard trees that have died or sustained severe damage. The City shall replace trees on designated Boulevard Tree Routes. (2) The owner of anv lot of record existing on the effective date (original adoption date) mav, at his or her own risk, replace a dead boulevard tree with a new tree to be planted on the boulevard, provided the location of the new tree is not within ten (10') lateral feet of any undere:round water line or sewer line (sanitary or storm) and two feet (2') from any other undere:round utility. (3) The owner of any lot that is not part of a lot of record existine: on the effective date (orie:inal adoption date) may. at his or her own risk. replace a dead boulevard tree in the front yard of the home outside of side yard drainae:e and utility easements at eie:ht feet (8') from the property line in front yard drainae:e and utility easements. W lli Trimming Requirements: The nataral resomces diyision City will be responsible for all trimming of boulevard trees. As these trees are on city property, and are essentially and legally city property, they must be maintained by the city to ensure that they are properly trimmed for structural integrity and disease control measures. w @ Contact Responsibility of Trees: Residents '..vill need to contact the natural resources diyision when a boulevard tree needs trimming or inspection. (1 ) The City will inspect and trim boulevard trees. (2) The homeowner shall be responsible for trimming lot frontage trees or any other tree on private property. fB W Height Standards: Trimming height standards must maintain a ten foot (10') clearance above any walkway and fourteen feet (14') above the roadway. These 15-8 requirements provide clearance for walkers, snow removal equipment and solid waste vehicles. fgj ill Brush From Pruning: The ci,ty will not collect any brush resulting from pruning or removal oftrees or brush from private property. W {g} Emergency Collection Of Brush: An emergency brush situation would occur when the public safety officer declares one to exist. Then and only then will the city collect brush generated by residents on private property, as a onetime emergency servIce. SECTION 4. The City of Farmington City Code, Section 8-1-5, Boulevards; Allowable Uses, is amended by adding the underlined language and deleting the strikethrough language as follows: 8-1-5: BOULEVARDS; ALLOWABLE USES: (A) No person shall install any structure or improvement or plant any materials in the city boulevard except at the person's own risk as follows: 1. Street Boulevard trees as allowed on any lot of record existing on the effective date (original adoption date) under section 2 9 11 and subsections 10-6-1 O(F) and (G) of this code; SECTION 5. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this _day of Farmington. , 2008, by the City Council of the City of CITY OF FARMINGTON By: Kevan Soderberg, Mayor ATTEST: By: Peter Herlofsky, City Administrator 15-9 15-10 SEAL By: Joel Jamnik, City Attorney Published in the Farmington Independent the _ day of ,2008. CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA SUMMARY OF ORDINANCE NO. AN ORDINANCE AMENDING SECTIONS 10-2-1, 10-6-10 (F), 10-6-10 (G), AND 8-1-5 (A) OF THE FARMINGTON CITY CODE CONCERNING LOT FRONTAGE TREES, BOULEVARD TREES AND REPLACEMENT TREES NOTICE IS HEREBY GIVEN that, on May 5, 2008, Ordinance No. was adopted by the City Council of the City of Farmington, Minnesota. NOTICE IS HEREBY GIVEN that, because of the lengthy nature of Ordinance No. , the following summary of the ordinance has been prepared for publication. NOTICE IS HEREBY GIVEN that the ordinance adopted by the Council revises the City's requirements for landscaping and tree planting, including adding definitions and amending the list of allowable tree species to be planted by developers as part of their projects, requiring the trees to be planted in front yards on private property rather than in the street boulevards except where the City has specifically designated a road as a Boulevard Tree Route, specifying the location on the lot of the tree planting, and changes the City's policy regarding tree maintenance and replacement of existing trees along City streets. Under the new ordinance, the City shall be responsible for removing existing boulevard trees that have died or sustained severe damage. The City shall replace trees on designated Boulevard Tree Routes, but will not replace other street trees. The homeowner of any lot of record on the effective date of this ordinance will be allowed to replace any dead boulevard tree on the boulevard at their own risk and cost or the replacement tree may be installed in the front yard at 8 feet from the property line. A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours. APPROVED for publication by the City Council of the City of Farmington this _ day of , 2008. 15-11 CITY OF FARMINGTON By: Kevan Soderberg, Mayor ATTEST: By: Peter Herlofsky, City Administrator SEAL By: Joel Jamnik, City Attorney Published in the Farmington Independent the _ day of , 2008. 15-12 ex. 8, Lee Smick From: Knudsen, Craig [CKnudsen@dakotaelectric,com] Sent: Monday, March 31,20088:33 AM To: Lee Smick Subject: RE: Farmington's Boulevard Tree Policy Hi Lee, I had a chance to review the revisions to the Farmington Boulevard Tree Policy and discuss the changes with others here at Dakota Electric Association (DEA). The changes that are reflected in the revised policy are consistent with the changes we discussed at the March 25th meeting by continuing to require the dedication of a 10-foot front drainage and utility easement on residential developments, This change satisfies our concerns for future uses and allows for a long term solution for future replacements, Therefore, please consider this message our concurrence and support of the revised ordinance and policy. In addition I wanted to thank you for involving the utility companies in the review process for the Boulevard Tree Policy, Right of way and easement use can be a hot-button issue to the utilities due to limited availability of space. Your time and efforts to include the utility companies resulted in a policy that represents the best long term interest of all parties involved. Please feel free to contact me at (651) 463-6332 if you have any questions, Thanks, (3uw; &, ~~ Land Use Manager Dakota Electric Association Phone (651) 463-6332 Fax (651) 463-6256 From: Lee Smick [mailto:LSmick@CI.FARMINGTON.MN.US] Sent: Thursday, March 27, 20084:04 PM To: Tony Wippler; Kevin Schorzman; Dave Sanocki; Pariseau, Sue; jon.steiner@frontiercorp.com; dldurrah@wpsr.com; chuck.snyder@chartercom.com; susan.m.gille@xcelenergy.com; Knudsen, Craig Cc: Peter Herlofsky Subject: RE: Farmington's Boulevard Tree Policy Hello - The proposed language that we discussed on March 25th has been incorporated into the attached ordinances. Please review the bold sections of the ordinance and ensure that this language is correct. Let me know if you have comments or questions, otherwise I will propose the easement ordinance to the Planning Commission on April 8, 2008 and the easement and the boulevard tree ordinances to the City Council on April 21, 2008, Thanks for all of your help, Lee Smick City Planner 651-463-1820 From: Lee Smick Sent: Tuesday, March 18, 2008 10:35 AM To: Tony Wippler; Kevin Schorzman; Dave Sanocki; 'Sue Pariseau (spariseau@dakotaeleetric.com)'; 'Jon Steiner (jon.steiner@frontiercorp.com)'; 'Deb Durrah (dldurrah@wpsr.com)'; 'Chuck Snyder (chuck.snyder@chartercom.com)'; 'susan .m.gille@excelenergy.com'; 'cknudsen@dakotaelectric.com' Cc: Peter Herlofsky 15-13 4/29/2008 It. ~~ Lee Smick From: Durrah, Deborah L [DLDurrah@minnesotaenergyresources,com] Sent: Friday, March 28, 2008 9:21 AM To: Lee Smick; Tony Wippler; Kevin Schorzman; Dave Sanocki; spariseau@dakotaelectric,com; jon, steiner@frontiercorp,com; chuck, snyder@chartercom.com; susan, m, gille@xcelenergy,com; cknudsen@dakotaelectric,com Cc: Peter Herlofsky Subject: RE: Farmington's Boulevard Tree Policy As far as MERC is concerned, this looks great. Thanks for allowing us be a part of it. You did a great job. Deb From: Lee Smick [mailto:LSmick@CI.FARMINGTON.MN.US] Sent: Thursday, March 27, 2008 4:04 PM To: Tony Wippler; Kevin Schorzman; Dave Sanocki; spariseau@dakotaelectric.com; jon.steiner@frontiercorp.com; Durrah, Deborah L; chuck.snyder@chartercom.com; susan.m .gille@xcelenergy.com; cknudsen@dakotaelectric.com Cc: Peter Herlofsky Subject: RE: Farmington's Boulevard Tree Policy Hello - The proposed language that we discussed on March 25th has been incorporated into the attached ordinances. Please review the bold sections of the ordinance and ensure that this language is correct. Let me know if you have comments or questions, otherwise I will propose the easement ordinance to the Planning Commission on April 8, 2008 and the easement and the boulevard tree ordinances to the City Council on April 21, 2008. Thanks for all of your help, Lee Smick City Planner 651-463-1820 From: Lee Smick sent: Tuesday, March 18, 2008 10:35 AM To: Tony Wippler; Kevin Schorzman; Dave Sanocki; 'Sue Pariseau (spariseau@dakotaelectric.com)'; 'Jon Steiner (jon.steiner@frontiercorp.com)'; 'Deb Durrah (dldurrah@wpsr.com)'; 'Chuck Snyder (chuck.snyder@chartercom .com)'; 'susan .m.gille@excelenergy.com'; 'cknudsen@dakotaelectric.com' Cc: Peter Herlofsky Subject: Farmington's Boulevard Tree Policy TO: Utility Companies servicing Farmington The City is continuing to propose revisions to its Boulevard Tree Policy on all new subdivisions constructed in the community as of April 2008. As you recall, we had correspondence with you in August-October in 2007 about our proposed revisions. The City is continuing to propose that trees will no longer be allowed to be installed within the boulevard between the curb and sidewalk/trails. At that time, we proposed that these trees be installed at 11 feet from the property line, outside of the 10 foot wide front yard drainage and utility easement. However, the City would like to revise this portion of the proposal to state that "trees may be planted in new subdivisions at 8 feet from the property line", which would mean that the drainage and utility easement in the front yard would be reduced to 5 feet in width. (Please see attached drawing), Proposed language: An easement for drainage and utilities at least ~n feet (1 a') wiae in ehe five feet (5') wide on either 15-14 4/29/2008 E1.. 83 Lee Smick From: Steiner, Jon Don,steiner@frontiercorp.com] Sent: Friday, March 28,20087:21 AM To: Lee Smick Subject: RE: Farmington's Boulevard Tree Policy Lee, I agree with the proposed language in your revised attachments to your latest email dated March 27,2008, I agree that the 10' drainage and utility easement would be retained, and the proposed trees would be placed at 8 feet back of property line. Jon Steiner Network Engineer Frontier Communications Solutions 952-435-4667 Office 612-366-2297 Mobile 952-435-5882 Fax email: jon.steiner@frontiercorp.com From: Lee Smick [mailto:LSmick@G.FARMINGTON.MN.US] Sent: Thursday, March 27, 2008 4:04 PM To: Tony Wippler; Kevin Schorzman; Dave Sanocki; spariseau@dakotaelectric.com; Steiner, Jon; dldurrah@wpsr.com; chuck.snyder@chartercom.com; susan.m .gille@xcelenergy.com; cknudsen@dakotaelectric.com Cc: Peter Herlofsky Subject: RE: Farmington's Boulevard Tree Policy Hello - The proposed language that we discussed on March 25th has been incorporated into the attached ordinances. Please review the bold sections of the ordinance and ensure that this language is correct. Let me know if you have comments or questions, otherwise I will propose the easement ordinance to the Planning Commission on April 8, 2008 and the easement and the boulevard tree ordinances to the City Council on April 21 , 2008, Thanks for all of your help. Lee Smick City Planner 651-463-1820 From: Lee Smick Sent: Tuesday, March 18, 2008 10:35 AM To: Tony Wippler; Kevin Schorzman; Dave Sanocki; 'Sue Pariseau (spariseau@dakotaelectric.com)'; 'Jon Steiner (jon.steiner@frontiercorp.com)'; 'Deb Durrah (dldurrah@wpsr.com)'; 'Chuck Snyder (chuck.snyder@chartercom .com)'; 'susan .m.gille@excelenergy.com'; 'cknudsen@dakotaelectric.com' Cc: Peter Herlofsky Subject: Farmington's Boulevard Tree Policy TO: Utility Companies servicing Farmington The City is continuing to propose revisions to its Boulevard Tree Policy on all new subdivisions constructed in the 15-15 4/29/2008 , i j I I I ! 1 i I i I I I .....I i :1 . . is 15-16 ---..--- "" F ....... ern v u~mo ;; , i ~ un..r~ -- G~.C ~ ! I I I I ) """" -.- .... BOULEVARD TREE ROUTES EXISTING ROUTES 1, i; I 3 ~ , SOD I I I I I D , DDO :iDOD JDDD, - - - - - - FUTURE ROUTES MAP CURRENT AS OF 1-3-01 SCALE /~ar- City of Farmington 325 Oak Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Council Members~' City Administrator \:91 Lee Smick, AICP J~J City Planner - C9 FROM: SUBJECT: Amend Ordinance - Drainage and Utility Easements DATE: May 5, 2008 INTRODUCTION City staff is proposing to revise Section 10-2-1 concerning Definitions and Sections 11-4-4 (A) & (D) concerning Drainage and Utility Easements in the City Code (Exhibit A). The Planning Commission recommended approval of the ordinance revisions on April 8, 2008 with a 3-0 vote. DISCUSSION The Planning Commission reviewed and recommended a previous approval of a drainage and utility easement amendment on September 13, 2006 and the City Council approved the amendment on October 16, 2006. The approved amendment proposed to include additional language that would not allow the rerouting of drainage onto adjacent property, eliminate grade changes within the easement by meeting the as-built certificate for the lot, and that any improvements that encroach into the easements are at the owner's own risk. During the summer and fall of 2007, staff proposed revisions to the drainage and utility easements along side and rear yards concerning the elimination of all structures, landscape material, and impervious surfaces within these easements because the Building Inspections and Engineering Divisions continue to witness a rise in drainage problems within drainage and utility easements. There have been a number of problems in the field with the enforcement of this 2006 code due to the vagueness of the requirements. The text stating "No plant material/impervious surface is allowed to encroach within the easement that will negatively affect the drainage within the easement" and "inhibit the access to the easement" continues to be an interpretation problem for the building and engineering inspectors in the field. The "negatively affect" and "inhibit" language is an interpretation problem because at times landscaped rock with edging within an easement will meet the code requirements, while this type of landscaping within an easement elsewhere in the same subdivision will affect the drainage negatively. This becomes an issue in the field since one homeowner is allowed the landscaping and one is not, thereby, 16-1 raising concerns from homeowners of either claiming bias by the inspector or by the homeowner refusing to abide by the code because another homeowner has been allowed landscaping that they are not. Additionally, residents often confront staff regarding plant material located in their easements, and they typically refer to the "negatively affect" or "inhibit" language when disagreeing with staff concerning the drainage problems witnessed by staff. Most residents don't see problems with removing plant material if it inhibits access to the drainage and utility easements because they feel that the City won't need to access the easements, if ever. Others question how a tree with one-trunk would negatively affect drainage. Exhibit B and C are photos of a recent situation in Mystic Meadows. The homeowner has been notified that the pavers and steps need to be removed from the easement on Exhibit B, however, they don't agree with the need to remove the rock and mulch within the easement. On Exhibit C, once again the homeowner doesn't see the drainage problems with the location of the rock, mulch, and easy removal of the pavers if the City needs to access the easement. On both Exhibits B and C, the engineering division is concerned about drainage issues because the homeowner installed the mulch, rock, and pavers above the as-built grade, thereby, rerouting water onto the adjacent property owner's lot. When the lots on either side of homeowner's property develop, those new homeowners will need to cut a swale 5-10 feet from their property lines in order to provide a swale that will drain. This is unfair to the new homeowners moving in next to an established homeowner's lot because the new owners need to take all of the runoff, including the established homeowner's runoff into a swale located on the new homeowner's lots. Since staff wants to treat all residents on an equal level the Planning Division is requesting that the City Council review the proposed easement revisions (Exhibit A) and discuss the merits of excluding all types of structures, landscape material, and impervious surface with the exception of sod and fences within the front, side or rear yard drainage and utility easements. Definitions of the proposed excluded material are shown below. 10-2-1: DEFINITIONS: STRUCTURE: Anything constructed or erected, the use of which requires a fixed location on the ground or an attachment to something having a fixed location on the ground, including but not limited to buildings, billboards, carports, porches, signs, retaining walls, and other building features, but not including sidewalks, drives, fences and patios. LANDSCAPE MATERIAL: Such living material as trees, shrubs, ground cover/vines, turf grasses (sod), and nonliving material such as: rocks, pebbles, sand, bark, mulch, brick pavers and earthen mounds (excluding pavement); and/or other items of a decorative or embellishment nature such as: fountains, pools, walls, fencing, sculpture, etc. IMPERVIOUS SURFACE: A surface that has been compacted or covered with a layer of material so that it is highly resistant to infiltration by water. It includes surfaces such as compacted sand, limerock, or clay, as well as most conventionally surfaced streets, roofs, sidewalks, parking lots, and other similar structures. 16-2 ACTION REQUESTED Adopt the amendments to Section 10-2-1 concerning definitions, and Sections 11-4-4 (A) & (D) concerning Drainage and Utility Easements (Exhibit A). Respectfully Submitted, fffe. 7_/~~."..'~d:';:} ~.. ) ) -',';>'.~",~1/, -, /' / ~, ~ - -.. Lee Smick, AICP City Planner 16-3 €~. A CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING SECTION 10-2-1 DEFINITIONS, SECTION 11-4-4 (A) WIDTH AND LOCATION AND SECTION 11-4-4 (D) DRAINAGE AND UTILITY EASEMENT THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. The City of Farmington City Code, 10-2-1 Definitions is amended by adding the underlined language and deleting the strikethrough language as follows: LANDSCAPE MATERIAL: Such living material as trees, shrubs, ground cover/vines, turf grasses (sod), and nonliving material such as: rocks, pebbles, sand, bark, mulch, brick pavers and earthen mounds (exeluding pavement); and/or other items of a decorative or embellishment nature such as: fountains, pools, walls, fencing, sculpture, etc. SECTION 2. The City of Farmington City Code, 11-4-4 (A) Width And Location, is amended by adding the underlined language and deleting the strikethrough language as follows: An easement for draina2e and utilities at least ten feet (10') wide shall be provided in the front and rear yard. An easement for draina2e and utilities at least five feet (5') wide on either side of an abuttin2 property line shall be provided in the side yards. If necessary for the extension of water main or sewer lines or similar utilities, easements of greater width may be required along lot lines or across lots. SECTION 3. The City of Farmington City Code, 11-4-4 (D) Drainage and Utility Easements, is amended by adding the underlined language and deleting the strikethrough language as follows: No structures, elc'lated landsca~ material, or impervious surfaces, with the exception of turf grasses, are allowed within a property line front, side or rear vard drainage and utility easement with the exception of fences installed on the property line and lot fronta2e trees placed ei2ht feet (8') behind the property line in front yard draina2e and utility easements. No plant material/impervious surface is allowed to encroach ',vithin the easement that will negatiyely affect the drainage within the easement, reroute the drainage onto adjaeent properties, or inhibit the access to the easement. No grade ehange (i.e., berms, retaining walls, planting areas 16-4 '.vith eleyated mulch, etc.) within the easement shall be allov;ed. .^Jllandscaping must match the finished grade approved on the as built certificate that is available from the building inspection division.. .\11 Anv non-conforming improvements within the easement are placed at the owner's own risk. (Ord. 006-564, 10-16-2006) SECTION 4. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this _day of Farmington. , 2008, by the City Council of the City of CITY OF FARMINGTON By: Kevan Soderberg, Mayor ATTEST: By: Peter Herlofsky, City Administrator SEAL By: City Attorney Published in the Farmington Independent the _ day of , 2008. 16-5 f, ~ ,( 'l..',~~.~ ~. i ~ ~A rJ " '- ;$f 'f, f ~ '. 'l.' i\ 't 1" i' IiJ ,) " Q tl ll',jl a' :. .. ;/)~I $ ~ . ( ;, .;. i . ~ .'\ f\ .' ; {II /"... r:!:,.\~, ~ I ~ ~ .', . "'i .....--'-~ '.' .,. . '"';-.. .,... . 'r'+. 1\ ' , . i { .,1 . "'., t;,... . . L. . I r v Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. 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