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HomeMy WebLinkAbout04.07.08 Council Minutes COUNCIL MINUTES PRE-MEETING APRIL 7, 2008 1. CALL TO ORDER The meeting was called to order by Acting Mayor Pritzlaff at 6:30 p.m. Members Present: Members Absent: Also Present: Pritzlaff, Fogarty, McKnight, Wilson Soderberg Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Brian Lindquist, Police Chief; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant 2. APPRO YE A GENDA MOTION by McKnight, second by Fogarty to approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember McKnight pulled the Council Minutes to abstain. He asked about the use of the Park and Rec vehicle being requested. Staff explained it is used for summer programs in the parks, to pull the puppet wagon, and the vehicles are used by other City staff for things such as tours. Councilmember McKnight asked about the audio visual equipment and confirmed that the current equipment and also some new equipment would be purchased. He asked if staff was comfortable that the changeover could be made without missing televising any meetings. That is what staff has planned. There is also a portable studio available if needed. Councilmember Wilson asked about the purpose for the policy for maintenance of boulevards and right-of-ways. Staff replied it is to give staff clearer direction as to what areas are to be mowed. Councilmember Fogarty stated along 190th Street residents are used to having the area taken care of by the City and asked if they will be notified ofthe change. Staff stated a letter will be mailed to residents and a map will be posted on the website. Acting Mayor Pritzlaff confirmed that nothing is changed on the maintenance of boulevards and right-of-ways, it was only to put the current practice in writing. Staff agreed, that it was to provide direction for staff. Council Minutes (Pre-Meeting) April 7, 2008 Page 2 Acting Mayor Pritzlaff asked about the appointment recommendation for a police officer. Staff explained a patrol officer was promoted to a detective position and this is to replace the patrol officer. Acting Mayor Pritzlaff asked about the change orders for the City Hall. One change order was for relocating vehicle outlets in the parking lot. This was requested by the City and was not part of the original specification. Another change order was additional conduit for microphone wiring in the Council Chambers. City Administrator Herlofsky explained all the change orders are based on adjustments as the building is constructed and are requested by the City. There will be further issues brought to Council's attention where staff feels the City should not be charged for them. 5. STAFF COMMENTS City Administrator Herlofsky removed item lOa) ALF Status as that can be combined with the ALF Annual Report. City Engineer Schorzman noted Council has a map to go with item 7 g) MNDOT Limited Use Permit. Administrative Services Director Shadick stated regarding the advertisement for bids for audio visual equipment, she has an updated bid form and contract to replace what is in their packets. City Administrator Herlofsky noted the Realtor's Forum held last week went very well. It was arranged by Tina Hansmeier and Lisa Dargis with other departments participating and it was a very nice event. City Administrator Herlofsky is working with Annette Kuyper on the Yellow Ribbon Campaign. A tentative date for an event is May 22 to be held at a church. The Council Workshop to review the Fairhill development will be held April 14, 2008. 6. ADJOURN MOTION by Fogarty, second by Wilson to adjourn at 6:41 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~~~7Yl~du // ~ Cynthia Muller Executive Assistant COUNCIL MINUTES REGULAR APRIL 7, 2008 1. CALL TO ORDER The meeting was called to order by Acting Mayor Pritzlaff at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Acting Mayor Pritzlaff led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Pritzlaff, Fogarty, McKnight, Wilson Soderberg Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Brian Lindquist, Police Chief; Kevin Schorzman, City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Lee Mann, Theresa Stokes 4. APPROVE A GENDA Councilmembers McKnight and Wilson pulled item 7a) Council Minutes to abstain. City Administrator Herlofsky removed item lOa) ALF Status as that will be covered in the ALF Annual Report. Administrative Services Director Shadick added item 7k) Approve Temporary On-Sale Liquor License and Gambling Event Permit. MOTION by Wilson, second by Fogarty to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Swearing-In Police Officer City Administrator Herlofsky sworn-in Grace McCallum as a new Police Officer. b) ALF Annual Report Mr. Brian Landheis, Paramedics Services Manager, presented the ALF Annual Report. c) Proclaim Earth Day - Municipal Services MOTION by Fogarty, second by McKnight to proclaim April 22, 2008, as Earth Day. APIF, MOTION CARRIED d) Proclaim Arbor Day - Parks and Recreation MOTION by Wilson, second by Fogarty to proclaim April 25, 2008 as Arbor Day. APIF, MOTION CARRIED. 6. CITIZEN COMMENTS Council Minutes (Regular) April 7, 2008 Page 2 7. CONSENT AGENDA MOTION by Fogarty, second by McKnight to approve the Consent Agenda as follows: b) Approved Temporary On-Sale Liquor License - Administration c) Received Information Capital Outlay - Parks and Recreation d) Approved Policy Maintenance of Boulevards and Right-of- Ways - Parks and Recreation e) Approved Appointment Recommendation Police Officer - Human Resources f) Adopted RESOLUTION R20-08 No Parking 19Sth/190th Street - Engineering g) Adopted RESOLUTION R21-08 MnDOT Limited Use Permit - Engineering h) Received Information Electronic Security of Farmington High School Construction Site - Police Department i) Authorized Advertisement for Bids for Audio Visual Equipment - Administration j) Approved Bills k) Approved Temporary On-Sale Liquor License and adopted RESOLUTION R22- 08 Approving a Gambling Event Permit - Administration APIF, MOTION CARRIED. a) Approve Council Minutes (3/17/08 Regular) MOTION by Fogarty, second by Pritzlaffto approve March 17,2008 Council Minutes. Voting for: Fogarty, Pritzlaff. Abstain: McKnight, Wilson. MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS b) Approve Plans and Authorize Bids 195tb Street Extension to TH3 - Engineering The City Council ordered the plans and specifications for the 195th Street extension to TH3 at the February 21,2006 Council meeting. The proposed bid date is May 14, 2008, the contract will be awarded at the June 2, 2008, Council meeting, and the project will start at the beginning of July. Once bids are received, Council will be provided with an updated financial analysis prior to approving the bid. MOTION by Fogarty, second by Wilson to adopt RESOLUTION R23-08 approving the plans and specifications and authorizing the advertisement for bids for the 195th Street extension project. APIF, MOTION CARRIED. c) Set Elm Street Assessment Hearing - Engineering The Elm Street reconstruction project is complete except for a few minor items. The assessment hearing is scheduled for June 2, 2008. The assessments will be close to the proposed amount. MOTION by McKnight, second by Wilson to adopt RESOLUTION R24-08 directing staff to prepare the final assessment roll Council Minutes (Regular) April 7, 2008 Page 3 and setting the assessment hearing for the Elm Street reconstruction project for June 2, 2008. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) City Hall Budget Update - Administration City Administrator Herlofsky presented Council with an updated budget for the new City Hall project. The project is on schedule. b) City Hall Change Orders - Administration There are four change orders. The credit amounts come to $889. The charges come to $11,408. MOTION by Wilson, second by McKnight approve Change Orders 7-11 for the new City Hall project. APIF, MOTION CARRIED. 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember McKnight: Encouraged residents to continue to support the fund raising campaign for the American Legion's programs. Councilmember Wilson: Noted the Earth and Arbor Day celebration is a great event. He will be attending with the cub scouts. Parks and Recreation does a phenomenal job and he encouraged residents to participate. The Police Department and Farmington School District have entered into an agreement for security at the new high school construction site. Acting Mayor Pritzlaf/: He and City Administrator Herlofsky attended the Mayor/Managers meeting last week. They discussed preparing for a disaster. A Realtor's Form was held last week, where 60 people attended. Staff did a great job with presentations. He read the comments which gave very high ratings. City Administrator Herlofsky: He stated the ice arena closed yesterday. Revenues for the year amounted to $225,000, which is $30,000 more than last year. There were 50 more hours of activity rented this year. 14. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 7:34 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~ h'7~d-u Cynthia Muller Executive Assistant