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HomeMy WebLinkAbout02.05.18 Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING FEBRUARY 5, 2018 1. Call to Order Mayor Larson called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the pledge of allegiance. 3. Roll Call Present-Larson, Bartholomay, Bernhjelm, Craig and Donnelly Absent-None Staff Present-Administrator McKnight, Finance Director Malecha, Human Resources Director Wendlandt, Parks and Recreation Director Distad, Public Works Director Gehler, Administrative Assistant Muller and Attorney Jamnik. 4. Agenda Motion by Bartholomay, second by Bernhjelm, to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations None 6. Citizen Comments None 7. Consent Agenda Motion by Bartholomay, second by Donnelly, to approve the consent agenda: a) Approve Minutes of the January 12, 2018 City Council Work Session-Administration b) Approve Minutes of the January 16, 2018 City Council Meeting-Administration c) Approve a Joint Powers Agreement Between the County of Dakota and the City of Farmington for Sentence to Service Program Work Crews-Parks February 5, 2018 Minutes - 1- d) Adopt Resolution R4-2018 Accepting a Donation to the Rambling River Center from the Farmington VFW-Parks e) Approve a Temporary On-Sale Liquor License for the Knights of Columbus-Community Development f) Appointment Recommendation Police-Human Resources g) Approve Out of State School and Conference-Police h) Adopt Resolution R5-2018 Approving the Sale of Surplus Equipment i) Authorize the Replacement of the 1990 Plow Truck-Municipal Services j) Adopt Resolution R6-2018 Approving Curbside Cleanup Days Appliance Agreement- Municipal Services k) Approve City Credit Card Change-Finance I) Authorize Signer Update for City Depositories-Finance m) Approve Bills-Finance APIF, motion carried. 8. Public Hearings a) Therapeutic Massage License for Monica Feely Administrative Assistant Muller presented the application for a therapeutic massage license submitted by Monica Feely from Main Street Day Spa located at 400 Main Street. The required fees have been received and the application has been reviewed by the Farmington Police Department. Mayor Larson opened the public hearing on this application. No one in attendance wished to speak on this item. Motion by Craig, second by Bernhjelm, to close the public hearing. APIF, motion carried. Motion by Bernhjelm, second by Bartholomay,to approve a therapeutic massage license for Monica Feely at Main Street Day Spa, 400 Main Street. APIF, motion carried. 9. Award of Contract None 10. Petitions, Requests and Communications None 11. Unfinished Business None February 5, 2018 Minutes -2- 12. New Business a) Lease of Space at City Hall to the USDA Administrator McKnight presented the draft lease for the USDA to lease space at city hall. In mid-2017 the city became aware that the USDA was looking for new office space. The USDA is currently housed at the county building next to the Dakota County Fairgrounds on Ash Street. Randy Distad was assigned the task of working with the USDA on this issue. The draft lease includes a number of important points for the city council to consider. ✓ The lease is a 20 year lease with only one year guaranteed. The USDA can get out of the lease with a 120 day notice. ✓ The city will be required to build out the space to be rented in the area referred to as the expansion space in city hall. Staff estimates that this build out will cost approximately$113,500. City staff will determine which fund is best fit to offer this internal loan and bring back the appropriate agreements for city council consideration. ✓ The build out costs will be recovered in the rent the USDA pays in the first 10 years of the lease, which includes financing the build out at an interest rate of 3%. ✓ If the USDA ends the lease prior to ten years they will still be responsible for repaying the build out costs. ✓ The USDA will rent 2,610 square feet of the approximately 5,000 square feet available in this expansion space. The USDA will exclusively use 2,270 square feet. The other space that makes up the 2,610 square feet includes shared conference rooms, break room, etc. ✓ The USDA will have two reserved parking spaces in the city hall parking lot. ✓ The USDA will pay$29,545 annually the first ten years of the contract and $19,575 annually in years 11-20. The price reduction is associated with the build out costs being paid in full after ten year. City hall has space available for lease and this issue has been a priority of the city council for a number of year. Parking may become an issue for the employees who work at city hall but there are additional spaces available both on street and in the Second Street parking lot. The funds received from rent payment will go to repay the anticipated internal loan to build out the space and to the costs associated with renting space including cleaning, utility and maintenance costs. Councilmember Donnelly asked how many employees the USDA has. Parks and Recreation Director Distad responded they had two staff members. Motion by Bartholomay, second by Craig, to approve the lease with the United States Department of Agriculture for the lease of space at Farmington City Hall and authorize the city administrator to execute all documents associated with the lease. APIF, motion carried. February 5, 2018 Minutes -3- b) 2018 Legislative Priorities Administrator McKnight presented the draft 2018 legislative priorities for city council consideration. The city council started to discuss this issue at the goal setting session but time ran short. McKnight proposed the following 2018 legislative priorities: 1. Local Control 2. Street and Trail Funding 3. Economic Development 4. Railroad Quiet Zones 5. Urban Forest Management In addition, the League of Minnesota Cities has developed ten legislative priorities for cities in Minnesota that McKnight recommended being included with any legislative priorities set by the city. McKnight reviewed the details of railroad quiet zones with the city council. The largest hurdle for this issue in Farmington is the cost. The city council supported including this item but understood that the cost will mean it is likely sometime before it can be implemented in Farmington. Motion by Bartholomay, second by Bernhjelm,to approve Farmington's 2018 legislative priorities. APIF, motion carried. c) 2018 City Council Priorities Administrator McKnight presented the 2018 city council priorities for discussion. The city council discussed a variety of issues and topics impacting the city during a goal setting session held in January. The city council directed McKnight to incorporate 2018 priorities into the four high level priorities set in 2017. The 2018 city council priorities are proposed to include: 1. Development-Encourage the expansion of residential, commercial and industrial properties. ✓ Continue to follow and implement the Downtown Redevelopment Plan. ✓ Support the expansion of current businesses and recruitment of new businesses through city council and EDA actions and programs. ✓ Encourage the EDA to continue to review and develop programs that enhance our business community. February 5, 2018 Minutes -4- 2. Partnerships-Forge opportunities with existing and new partners. ✓ Work with the school district to understand their future plans for the two properties they own downtown. ✓ Partner with businesses, organizations and families to start to build the Rambling River Center Plaza. ✓ Develop 2018 legislative priorities and share with our legislators. ✓ The liquor store will strive to increase partnerships to increase per ticket sales and look at fresh ideas to attract customers. ✓ Work with the Dakota County Regional Chamber of Commerce to increase member and city participation in Farmington. ✓ Work with the business community to provide opportunities for partnerships, sponsorships and more. ✓ Continue to build our relationships with ISD 192, Dakota County, our Met Council representative, the three neighboring townships and elected state representatives. 3. Financial-Continue to take the steps to make Farmington a city of fiscal excellence. ✓ Officially approve the 2030 Financial Plan and related capital improvement plans as a part of the 2019 budget process. 4. Service Delivery-Endeavor to provide core government services at high quality levels. 5. Special Projects-The city council will work to accomplish these special projects in 2018. ✓ The city should use all opportunities available to share the work we are performing and information about our organization with the world. ✓ Implement way-finding signs for the downtown, Highway 3 and Pilot Knob business districts. ✓ The city will refresh the monument signs at city entrances to include adding lighting and cleaning of the signs. ✓ City staff will remind the city council on decisions they make that have multi-year impacts. ✓ The city will continue efforts to make the organization an employer of choice. The city council was grateful for the opportunity to meet and discuss the many issues impacting the community. Motion by Bernhjelm, second by Craig,to approve the 2018 city council priorities. APIF, motion carried. 13. City Council Roundtable Craig-Reminded residents of the Wine Tasting event scheduled for February 8, 2018 at Celts. February 5, 2018 Minutes -5- Bartholomay-Asked residents to take the time to shovel out the fire hydrants in the community. Distad-Shared that there is a park naming contest going on for the new park to be located in the Regetta Fields development. Larson-Encouraged residents to shop local. Adjourn Motion by Bartholomay, second by Donnelly, to adjourn the meeting at 7:25 p.m. APIF, motion carried. Respectfully Submitted Daril 1f David McKnight, City Administrator February 5, 2018 Minutes -6-