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HomeMy WebLinkAbout09-25-03 City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation. the City of Farmington provides quality services that preserve our proud past and foster a promising fUture, AGENDA HERITAGE PRESERVATION COMMISSION REGULAR MEETING September 25, 2003 6:00 P.M. CITY COUNCIL CHAMBERS 1, Call to order 2, l\pprovalofagenda 3, Approval of minutes of July 17, 2003, regular meeting 4, Public hearings - none 5, Reports a, Spruce Street Corridor Area - Kevin Carroll, Community Development Director b, Rural Historic Resources Survey Progress Report 6, Unfinished Business a, Heritage Landmark Designation - Exchange Bank b, Heritage Landmark Designation - Akin House c, Heritage Landmark Designation - Church of the Advent 7, New Business a, MN Preservation Conference - New Vim b, Preservation of Dance Pavilion 8, Miscellaneous a. HPC Business Cards b. Middle Creek Cemetery Landscaping Donation c. Trolly Tours 9. Adjourn '. HERITAGE PRESERVATION COMMISSION MINUTES July 17, 2003 1. CALL TO ORDER Vice-Chair Garofalo called the meeting to order at 6:00 p.m. Present: John Fortney, Patrick Garofalo, John Robertson, George Flynn, Bev Preece Also Present: Robert Vogel, Consultant; Tim Rice, Ex-Officio Member; Lisa Shadick, Administrative Services Director; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by Robertson, second by Preece to approve the agenda. APIF, MOTION CARRIED. 3. APPROVE MINUTES MOTION by Flynn, second by Robertson to approve the May 15, 2003 Minutes. APIF, MOTION CARRIED. (Chair Fortney arrived). 4. PUBLIC HEARINGS - None 5. REPORTS a. Rural Historic Resources Survey - Progress Report The city has received a $4,000 grant from the Minnesota Historical Society for a rural historic resources survey. The City Council approved a $4,200 matching grant. HPC members were asked to record time spent on the rural historic study from July 1, 2003 to July 31, 2004. Mr, Vogel will have a list of jobs volunteers can do to assist with this study at the next meeting. The Planning Division will be asked to develop maps for the areas to be surveyed. b. Church of the Advent Reuse Study - Final Report By the time the reuse study was finished, the Church of the Advent offer was dropped for Farmington Lutheran Church. Mr. Vogel presented the final report of the reuse study. Several outside agencies and professionals in historic preservation were involved in the study. The reuse study found several alternative uses for the Church of the Advent such as a community arts center, commercial use, and residential use. The estimated cost of historic rehabilitation is $100,000 - $250,000. The DV AC would like to use the property for an arts center. Moving the church to another location would not be appropriate. As the church is located on the boundary of 2 lots, it could be moved to a comer of one of the lots. This would have to be discussed further. The Reuse Study Team made the following recommendations: Heritage Preservation Commission Minutes July 17, 2003 Page 2 1. If the Church of the Advent is sold, the preferred alternative use is conversion to a community arts center owned and operated by a non-profit organization such as the DV AC. 2. Regardless of ownership or use, the recommended treatment is preservation in place, with rehabilitation through repairs and minor alterations that will make possible an efficient contemporary use of the building while preserving its historically significant features. All future work should comply with the Secretary of the Interior's Standards for the Treatment of Historic Properties. 3. The City Council should designate the Church ofthe Advent as a Farmington Heritage Landmark as soon as possible, The Reuse Study Team was also interested in doing a reuse study for the Lyric Theater ifneeded, c. Middle Creek Cemetery - Update on Landscaping The Eagle's Club was contacted for a donation of $280 for shrubs to be used as a boundary for the cemetery. The request was denied. The American Legion has also been contacted. HPC members suggested also contacting the Rotary Club. Staffwill contact Parks Maintenance regarding initial watering of the shrubs until they are established. The HPC would also like Parks and Recreation Director Distad to attend an HPC meeting. Members discussed the comer markers and what to use. They would like something solid and very evident that it is a marker. The HPC agreed that once donations are received, staff should arrange for the plantings. 6. UNFINISHED BUSINESS - None 7. NEW BUSINESS a. Heritage Landmark Nomination - Church of the Advent b. Heritage Landmark Nomination - Akin House c. Heritage Landmark Nomination - Exchange Bank If any remodeling is to be done in these three buildings, Secretary ofthe Interior Standards should be used. The HPC would like to review any plans prior to the Planning Commission. All three properties are on the National Register for Historic Sites, The process for Heritage Landmark designation is for the HPC to nominate the properties as Heritage Landmarks, nomination documents are then sent to the state. The state has 60 days to review the documents. The nomination should be placed on a Council Agenda for 60 days after the documents are sent to the state. MOTION by Garofalo, second by Flynn to nominate the Church ofthe Advent, the Akin House, and the Exchange Bank as Heritage Landmarks. APIF, MOTION CARRIED. d. Minnesota Preservation Conference - September 18-19, New Ulm Members Fortney and Preece expressed interest in attending this conference. The National Alliance for Preservation Commission conference will be held in 2004 in Indianapolis. It was agreed to move the next HPC meeting to September 25 to allow attendees to report on the Heritage Preservation Commission Minutes July 17, 2003 Page 3 conference. Administrative Services Director Shadick will check on registration fees. e. The Role of the HPC and the Development of the City of Farmington The HPC has had a large turnover in the past year. As a historic preservation element was included in the Comprehensive Plan, the HPC would like to become more involved in developments that are taking place. An example would be the Spruce Street Corridor Area. The HPC directed staff to invite Community Development Director Carroll to the September 25 HPC meeting to discuss the Spruce Street Corridor plan. The HPC briefly discussed conservancy districts which would be feasible for residential areas. This is less restrictive than historic districts and would control new construction. f. Fall Trolley Tours for HPC Members and Elementary School Students Riding the trolley is a great way to see the city. Administrative Services Director Shadick will contact Dakota City regarding using the trolley. The HPC agreed to give tours to 4th Grade students. 8. MISCELLANEOUS In 2004 Farmington will be celebrating is 150th Anniversary. The Farmington Area Historical Society is planning a bus tour for Dew Days 2004. They contacted staff to see if the HPC would have any interest in this. Due to the great turnout, the HPC agreed they would prefer doing the trolley tour during Dew Days rather than a bus tour. Staffwill inform the FAHS. Member Preece requested a list of names and addresses for HPC members. Staff will provide this. She then reviewed the goals and objectives for the HPC. - Fill HPC vacancies in a timely manner An ad has been placed in the newspaper and the city newsletter. No applications have been returned, It was suggested HPC members contact people they know to see if there is any interest in joining. - Celebrate HPC Week - Done May 5-12,2003 - Nominate the Church of the Advent, Akin House, and Exchange Bank as Heritage Landmarks - Completed - Do a reuse study for the Church of the Advent - Completed - Long range plan for historic education - Still to be completed Members also requested business cards for the HPC members. The cards could contain a graphic, the mission statement, website address, phone number, etc. Staffwill work on this project. The HPC website page should be reviewed. Administrative Services Director Shadick should be listed as the e-mail contact. . . , Heritage Preservation Commission Minutes July 17,2003 Page 4 9. ADJOURN MOTON by Garofalo, second by Preece to adjourn at 8:08 p,m. APIF, MOTION CARRIED. Respectfully submitted, ~ ~a... /?-/U-/~ Cynthia Muller Executive Assistant