HomeMy WebLinkAbout03.21.05 Council Packet
City of Farmington
325 Oak Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promisingfuture.
AGENDA
PRE-CITY COUNCIL MEETING
MARCH 21, 2005
6:30 P.M.
CITY COUNCIL CHAMBERS
1. CALL TO ORDER
2. APPROVE AGENDA
3. CITIZEN COMMENTS
COUNCIL REVIEW OF AGENDA
5. STAFF COMMENTS
6. ADJOURN
PUBLIC INFORMATION STATEMENT
Council workshops are conducted as an informal work session, all discussions shall be considered fact-finding, hypothetical and unofficial critical thinking exercises,
which do not reflect an official public position.
Council work session outcomes should not be constrned by the attending public and/or reporting media as the articulation of a formal City policy position. Only
7cial Council action normally taken at a regularly scheduled Council meeting should be considered as a formal expression of the City's position on any given matter.
City of Farmington
325 Oak Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promising future.
AGENDA
REGULAR CITY COUNCIL MEETING
MARCH 21, 2005
7:00 P.M.
CITY COUNCIL CHAMBERS
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
a) Introduce New Employee - Solid Waste
b) Introduce Promoted Employee - Public Works
. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open/or Audience Comments)
a) Mr. John Ristow - Ash Street Project
7. CONSENT AGENDA
a) Approve Council Minutes (3/7/05 Regular) (3/1/05 Special)
b) February 2005 Park and Recreation Commission Minutes - Parks and
Recreation
c) School and Conference - Parks and Recreation
d) Capital Outlay - Parks and Recreation
e) Adopt Resolution - Accepting Donation - Parks and Recreation
f) Adopt Resolution - Supporting Electronics Recycling Legislation - Parks
and Recreation
g) January and February 2005 Financial Report - Finance
h) School and Conference - Finance
i) Appointment Recommendation Community Development - Human
Resources
j) Authorize Advertisement for Bids - Public Works
k) Acknowledge City Participation in Spring Auction - Administration
I) School and Conference - Administration
m) Approve Encroachment and Maintenance Agreement - Fannington Lanes -
Administration
n) Adopt Ordinance - Delete BP (Business Park) Zoning District - Community
Development
0) Approve Easement Acquisition - Ash Street Project - Engineering
Action Taken
Introduced
Introduced
Information Received
Approved
Information Received
Approved
Information Received
R28-05
Motion Failed
Information Received
Information Received
Approved
Authorized
Acknowledged
Approved
Approved
Ord 005-526
Approved
p) Appeal EQB Decision Concerning Power Line Routing - Community
Development
q) Approve Bills
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Wetland Health Evaluation Program (WHEP) Presentation - Engineering
b) School District Speed Study Request - Engineering
c) 2004 Parks and Recreation Annual Report - Parks and Recreation
d) Acknowledge Receipt of Grant - Fire Department
e) Adopt Resolution - Amend 2020 Comprehensive Plan from Restricted
Development - Community Development
f) Review Ordinance A-Frame Signs - Community Development
g) Adopt Resolution - Parkview Ponds Final Plat - Community Development
h) 2005 Council/Management Retreat Presentation - Administration
i) Review/Approve Draft AUAR - Fannington Giles/Murphy Property-
Community Development
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
14. ADJOURN
Authorized
Approved
Information Received
R29-05
Information Received
Acknowledged
R30-05
Ord 005-527
R31-05
Approved
Approved As Is
City of Farmington
325 Oak Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promisingjUture.
AGENDA
REGULAR CITY COUNCIL MEETING
MARCH 21, 2005
7:00 P.M.
CITY COUNCIL CHAMBERS
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
a) Introduce New Employee - Solid Waste
b) Introduce Promoted Employee - Public Works
CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments)
a) Mr. John Ristow - Ash Street Project
7. CONSENT AGENDA
a) Approve Council Minutes (3/7/05 Regular) (3/1/05 Special)
b) February 2005 Park and Recreation Commission Minutes - Parks and
Recreation
c) School and Conference - Parks and Recreation
d) Capital Outlay - Parks and Recreation
e) Adopt Resolution - Accepting Donation - Parks and Recreation
f) Adopt Resolution - Supporting Electronics Recycling Legislation - Parks
and Recreation
g) January and February 2005 Financial Report - Finance
h) School and Conference - Finance
i) Appointment Recommendation Community Development - Human
Resources
j) Authorize Advertisement for Bids - Public Works
k) Acknowledge City Participation in Spring Auction - Administration
1) School and Conference - Administration
m) Approve Encroachment and Maintenance Agreement - Fannington Lanes -
Administration
n) Adopt Ordinance - Delete BP (Business Park) Zoning District - Community
Development
0) Approve Easement Acquisition - Ash Street Project - Engineering
Action Taken
Pages 1-16
Pages 17-19
Page 20
Page 21
Pages 22-23
Pages 24-37
Pages 38-39
Pages 40-42
Pages 43-44
Page 45
Page 46
Pags 47-60
Pages 61-70
Pages 71-76
Page 77
p) Appeal EQB Decision Concerning Power Line Routing - Community
Development
q) Approve Bills
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Wetland Health Evaluation Program (WHEP) Presentation - Engineering
b) School District Speed Study Request - Engineering
c) 2004 Parks and Recreation Annual Report - Parks and Recreation
d) Acknowledge Receipt of Grant - Fire Department
e) Adopt Resolution - Amend 2020 Comprehensive Plan from Restricted
Development - Community Development
f) Review Ordinance A-Frame Signs - Community Development
g) Adopt Resolution - Parkview Ponds Final Plat - Community Development
h) 2005 Council/Management Retreat Presentation - Administration
11. UNFINISHED BUSINESS
12. NEWBUSINESS
13. COUNCIL ROUNDTABLE
14. ADJOURN
Page 78
Page 79
Page 80
Pages 81-86
Pages 87-137
Pages 138-146
Pages 147-154
Pages 155-162
Pages 163-175
Pages 176-182
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From: Gary R Johnson <grjonson@umn.edu> G:J
Date: 2005/03/17 Thu AM 07:54:48 CST
To: <jristow56@charter.net>
Subject: Re; test
John,
Here is my op~n~on on the proposed transplanting of th~ Colorado spruce as
I know it. I am noting that r have not seen the trees or the site and I am
basing these comments on the reported size of the trees (10~L2 feet tall).
Spruce can be successfully transplanted with any tree spade. Howev@r, if
they are going to live, a tree spade with a diameter of 60 inches pl.us
would be minimal for these trees. When spruces are not root pruned on at
the very least a 5 year schedule, only a very small portion of the~r root
system will be in the soil ball, They tend to develop very expanslVe root
systems that are not normally captured in a standard soil ball. Refer to
Gary'watson's research at the Morton Arboretum in Lisle, Illinois for
confirmation of this statement. It's been widely published that only
around 5% ot a sp~uce's root system will be in a standard soil ball if it
hasn't been root pruned within the last 5 years.
Having said that, transplanting is the easy part. There is a physiological
phenomena called transplant shock, which is essentially a plant's reaction
to the 1055 of a Significant portion of the root system. Simply stated,
the above-ground portion can't do anything until the below-ground portion
catches back up. In the mean time, the plant is very vulnerable to weather
fluctuations (abnormally hot summer, cold win~er, snowless winter, droughty
growing 5eason, lots of deicing salt, yellow-headed spruce sawfly, and on),
and can easily die from factor~ that normally wouldn't be big
problems. So, lots of irrigatl~n on a regular basis, yet the soil MUST
remain well-drained, mulching.' and careful monitoring for anything
unusual. This is li~ely (based on the size of the trees) to go on for
about 4-6 years.
The basis for my op~n~ons: I} research conducted by Gary Watson (do a
Google search), 2) my experience in nurseries which includes 4 years in
charge of field harvesting or trees and shrubs at Lemoine Nursery in
Macomb, IL, 2 yea~s as production assistant at Ground Nut Hill Nursery in
Maine, and 6 years as the research and teaching nursery manager at the
University of New Hampshire, 3} 25 years as a university protessor in
landscape/nursery/urban forest management at the Universities of New '
Hampshire, Maryland and Minnesota (the last 12.5 years), and 4) have been
an International Society of Arboriculture Certitied Arborist since 1998.
I have dug a lot (more than 1000) Colorado sp~uce in my life time, and
these weren't little seedlings. Spruce are Qne of the most unpredictable
trees to d.ig due to their screwy root system;. People often move them and
think everything is going to be all right only to watch them die of a
related problem a couple years later. Good luck.
Gary R. Johnson
Professor, Urban and Community Forestry
http://mail.charter.netlagentlmobmain?msgvw=I:N1IlIXMN382DELIMI261&doPrint=1
3/18/05
. .~
03/20/2005 21:12
5514534595
College of Natural Resources
Department of Forest Resources
115 Green Hall
1530 Cleveland Ave. North
st. Paul, MN 55108
612-625-3765
612-625-5212 (fax)
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ECONOFOODS
PAGE 07
'Page 2 of 2
http://mail.charter.net/agenflmobrnain?msgvw=lNBOXMN382DELIM12618ulpPrint=1
3/18/05
03/20/2005 21:12 6514634696 ECONOFOODS
Protecting Trees From Construction Damage: A Homeowner's Guide
PAGE 0'3
.:.,e 1 of20
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FO-06135 Revised 1999
T9..Jlr.(
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Protecting Trees
from
Construction
Damage:
A Homeowner's
Guide
f
Gary R. Johnson
Cop.Yl\1:hl Q 2005 Regents of the Univenity ofMinoesota, All rights ",served.
This is a revision of the original publication authored by Nancy L. Miller, David M. Rathke,and Gary R
dedicated to the memory of David M. Rathke.
Table of Contents
Th~..g9.9"t..q[!tl~...M~1~r._._.!_". Ir.~~mn.~n~..f~f.Qw,t~~\24J~!~n!~
.P.J~l.l\~s:~~n . Water
. Excavation of Back-Filled Trees
~t!Q~mj;l:9~~.eJIJ~p;l~t. c,{(~q!l:~~nl~::ti.9..p.Acjjyi.tjc~f . Aeration
http://www.extension.umn.eduldistribution/housingandclothingIDK613S.html
3/20/05
03/20/2005 21:12 5514534595 EOONOFODDS
Protecting Trees From Construction Damage: A Homeowner's Guide
PAGE 10
~? of20
.):;'
. Site Clearing
. Soil Damage
. Grade Changes
. Excavation
. Pavement
. Fertilizer
. Pnming and Wound Repair
. Oak Wilt
. Other Insect and Disease Probler
. Tree Removal
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A re you planning to build or remodel a home? Are your city's streets, curbs. sidewalks, and buriec
to be widened, modernized, or replaced? Before you .,tart, consider the impact of construction on plants
This publication explains some things that landowners can do to minimize the impact of construction on
describes landscape protection plans. special construction techniques, symptoms of damage, and treatm
Although the information presented fOCUfes on trees, it a/so can be applied to protecting shrubs.
Hiring a Tree Care Speeialist
Each construction site has its own unique set of soil, tree species, and building
process conditions. For this reason we recommend that you get advice from a
professional urban forester or arborist with experience inprotecr;"g trees from
construe/ion damage. This person will be familiar with the growth characteristics
and common problems faced by tree species in your area. He OJ she can help you
evaluate plant health and the likely impacts of construction activities.
For your own protection;
. hire only professionals who are part of an established business listed in the
phone book
. ask for references
. make sure the person you hire carries insurance for property damage,
http://www.extension urnn.edu/distribution/housingandclothingIDK6135 .hunl
3/20/0S
03/20/2005 21:12 6514634696 ECONOFOODS
Protecting Trees From Construction Damage: A Homeowner's Guide
personal liability , and workers compensation.
PAGE 11
Page; 3 of20
Membership in the National Arborist Association, Minnesota Society of
Arboriculture, or International Society of Arboriculture or certification from the
International Society of Arboriculture are good indicators of reputable businesses.
Check with your local Extension office, or contact the local chapter of the
International Society of ArboricultUl'e (211-355-941 1) for a directory ofaee-care
companies with certified arborists.
The Root of the Matter. . .
The worst damage, however, often remains hidden undergroWId. Roots are one of the
most vital pans of 8 tree. They are responsible for nutrient and water uptake, store
energy, and anchor the plant. Because they are so important, it is critical that you protect
roots that lie in the path of construction.
Trees are nevct the'same shape below grOWld ll$ they are above, so it is difficult to
predict the length or location of their roots. Typically, however, approximately 90-95
percent of a tree's root system is in the top three feet of soil, and more than half is in the
top one foot. The part of this root system in which construction damage should be
avoided is called the Protected Root Zone (PRZ).
One common method used to identifY the PRZ is to defme it as the "dripline"--the area
directly below the bJanches of the tree (F igure 1). However, many roots extend beyond
.the longest branches a distance equal to two or more times the height of the tree. For this
maseft yeu should protect as much of the area beyond the dripline as possible.
Unfortunately, on most sites space is limited and this rule must be bent. Just how close an
activity can come without seriously threatening the survival of a tree depends on the
species, the extent of damage, and the plant. s health. Some healthy trees can survive
after losing 50 percent of their roots. However. other species are extremely sensitive to
root cutting, even outside the dripline.
Table 1 shows the relative sensitivity of various tree species to tOOl disturbance. If
possible, disturb no more than 25 percent of the roots within the dripline for any tree,
protect intennediate species to the dripfine, and allow extra space beyond the dripline for
sensitive species. For all trees. avoid needless or excessive damage. A qualified tree-care
http://www.extension.umn.eduldistnbutioDlhousingandclotbing/DK6135.hnnl
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boled6d lltJot.
the critical roor
3120105
M.t.....e Mature Vlbza~}
SOU pH Tree C.-own Tr- D....@
..... Causu
PrefereDcel Height Spread 7
(feet)! (f~t)1 ~tidg./ Roob
Tolerant I ToIaao1 18 40-50 B Low C
II Tolerant Il Tolerant II 4.0-6.0 r 40-60 " 20-35 II Medium Ie
Il Tolerant II Sensitive II 4.0-6.5 II 50-75 Ifl;20 JL Medium IC
II Tolerant Tolerant II 4.0-7.5 1150~75 1115-25 11 Medium IC
II Tolerant Sensitive ~180-100 I 50-80 Il Medium IC
II Tolerant Sensitive ~I 30-80 I 20-30 r High IE
II Tolerant If Sensitive II 4.5-6.0 I 50-80 20-40 I (Medium) I .
II (Tolerant) /I (Sensitive) II 4.0-6.5 J160-1oo II 30-50 r Medium Ie
I Tol~t ! Segsinve B~C
Tolerant I Tolerant 81 30-70 B (MediIDD) C
Intermediate...... D Tolerant ~.6-6.5 50-100 20-30 VMedi~
r-- ..- -'-1)
I I ~~./-"
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byL,Ii "........ ~..........__._,
Protecting Trees From Construction Damage: A Homeowner's Guide
specialist can help you determine how much root interference a particular tree can
tolerate.
When dealing with trees that have been growing in the forest or that naturally have a
narrow growth habit. an approach called the "critical root radius" is more accurate than
the driptine method for determining the PRZ. This is particularly true for columnar trees
ana for those where competition has reduced the canopy spread.
To calculate critical root radius, begin by measuring the diameter at bJeast height (dbh).
This is done by measuring the tree's trunk diameter (thickness) at a point 4.5 feet above
the ground. The measurement should be done in inches. For each inch of dbh. allow for
1.5 feet of critical root radius for sensitive trees, or 1.0 feet for tolerant trees. For
example, if a tree's dbh is 10 inches, then its critical root radius is 15 feet (lOx 1.5 = 15).
The PRZ is an area around the tree with 8 diameter of 30 feet (2 x radius). and is the area
in which a critical amount of the tree's roots may be found. Whenever possible, isolate
this at~ from constJ:uction disturbance (see Figure 2).
Table 1. Tree Cbaracteristic8
Species
Root
SeveraDce'
Soil
Compadion
&. Flooding'
Northern
white cedar
I Balsam fir
I White far
I Tamarack
I White pine
I Jack pine
I Red pine
I Scok;h pine
1=
Black
spruce
(V" Colorado ~
spruce (
.~20
ItJt!i1IIU't fh6 Ire.
tit. 6rea$f height
multiply thai nu.
Express the ren
Example:
dbh=8 inches
aX 1.5 =<11
err =12 fett
~e diame.
dbhX 1.5=critic
o/fkr, unIIMIth)
species
ordbh X I.O=cr
for younger, ~
species
~
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<;:%.
~..~.
Protecting Trees From Construction Damage: A Homeowner'S Guide
I Hawthorn I Intermediate Intermediate I 6.0-7.S IL 20-40 ~ 20-30 ~ Low ~
:::01 r -=mate I Intmmcdmte ~r 40-75 ~ 3~ j(M-)l .
~oneylocUS~]1 Tolerant IIln1ennediate I~L 50-75 II 50-75 ~ Medium I~
r Ironwood II Sensitive 11 Sensitive J 6.1-8.0 JL25-S0 II 20-30 II (Low) IE
Basswood (Intermediate) 1 Sensitive 11 5.5-7.3 11 70-10~1 50-75 IL (High) I .
Tolerant I Sensitive II 4.6-8.2 II 30-60 , 20-50 II (Medium) Ie
Tolenmt IL Tolerant JL 4.5-7.5 JL50-70 40-60 II Medium 1 Yes
I Tolerant r 5.5-6.5 If 60-90 75-100 II High I~
Sensitive I 5.5-7.3 1160-80 60-80 Medium ~
4.ll-7.0 EJ 15-25 MectiIDD
I Sensitive Sensitive 6.0-6.5 I 50-80 'I 50-70 II (MedilUD) I
I (Tolerant) I Intermediate I 4.0-8.0 170-80 lL 40-80 I Low IC
Sensitiw B 5ll-75j 30-50 (Medium) C
Tolerant I Sensitive II 4.5-7.0 II 60-80 I 40-50 (Medium) C
Tolerant I 6.0-6.5 II 60-70 11 40-50 JL Low Ie
60~ 100 I 50-90 lr Low lC
Sensitive 6.5-6.6 20-25 11'-2'J Low C
Setvicebeny Intermediate r >Sensitive 1 6.1-8.5 JI 6-35 I 6-15 1 >(Low)
1- B 70-100 II:' i Mectium I
Tol"- I Tolcnnt GI3ll-60 120.40 ~
alack locust
I Red maple lr
Silver maple [ Tolerant
Sugar maple (Intermediate)
Mountain
ash
I Black oak
Bur oak
Tolerant
Intermediate
Northem
pin oak
Sensitive
Red oak
Bicolor oak (Intermediate)
I White oak I Sensitive
Wild plum
Sensitive
6.5-7.5
Tolerant
Black
walnut
>Sensitive
Black
willow
1: lUgbtshoe, 1988; 2: Minnesota A8Ioeiation ofSoiJ and Water Conservation Districts Forestxy Committee, 1986; 3: Math
1991; 4: Minnesota Society of AJboricuJtun; 1996.
'L-L-
_... ......_u"'.".. UI
( "lIDutI Tree lla1iJIg refers to the rdativc notential for a tree to b~e bazardClUS. For a tree 10 be considered )
-target" (e.g., a boule, a sidewalk, ~ other tJ&s) ~!It be present. A high hIIzan1 tree rating does not Imply that the tree wit:
~ ' - .------
---
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Protecting Trees From Construction Damage: A Homeowner'S Guide
PAGE 14
t'age ~,.,.,v
. -:..
......ndlCllpe Value men to the relative value of ea(;h species in Minnesota based on hardiness, fonn, color, gtowm habit
fruiting characteOstiQ. suucture1 strength,loogev1W, insect and disease resi8'tlD1CC. maintenance Jequiremetlts, and general
Plan Ahead!
You'n save time and money if you develop a landscape protection plan before
construction begins. Careful planning will help you avoid the expense and heartache of
tater repairing or removing trees located too close to construction activities.
These steps will help you create a successful landscape protection plan:
fJ.~",t;.
1. Mark coDltruction zone boundaries. Obtain a complete set of site development
plans. including the proposed l{K;ation of buildings. drive-ways, sidewalks, and FitMH J. Care)
utility lines. Ask the builder or architect to mark areas where heavy equipment will ~id.the creatil
be used. where soil win be pennanently added or removed and to what depth, and s;:a::;ns ~h I
where fill and building materials will be temporarily stOCkpiled. Use a measuring Dang. IOQ C 0$
tape, stakes, and string to temporarily mark the boundaries of construction -erQf18 qve"
activities on the' site.
2. I8ventory trees on the site. Record the location, size. and health of each tree.
Wilted leaves, broken or dead limbs, trunk rot, and thin tops are all symptoJ'nS of
stress. Trees that are overmatuJe. display poor fOIll1, lean heavily over future .
buildings, or have severe insect or disease problems (Figure 3) should be marked
for removal prior to construction. Also mark trees that need pron-ing to make room
for future structures and construCtion equipment.
3. Select the trees to be saved. Examine the site carefully and note how each tree fits
into the future landscape. Keep in mind that the builder may be able to shift the
location. of a building, utility line, or driveway. Although looal oniinances differ,
driveways and utility li.o.es don't always have to be straight, and homes don t
always have to be in the center of the lot (Figure 4). If considerable damage 10 the;
tree's root system within the PRZ is inevitable, you should seriously consider
changing the original design, adding protcction measures, or removing the tree
before construction begins.
.
Fipnr4. You"
~ trn1 by si
c()1lStruClion aWl
QIIM lot.
4. Protect tbe trees YOll plan to ...e. Develop a map with the builder or uchitec::t showing the k>ca'
protected and the safest route for access to the building zone. Then install bright orange polyprop)
post "Off Limits" signs at the PRZ of the trees you plan to save (F igure S). Your primary objectivt
delicate root systems, so provide your trees with as much space as possible. Make SUl'C all CORSttU
know that nothing inside this area is to be raked. cut. stored, or otherwiSe disturbed. A landscape J
contract signed by the builder and aU contractors will help ensure compliance. Take several photo
before construction begins to document the protection methods used .,.d the condition of imtividu
5. Prep.re tile trees for eoutl1lctiOIt cliltum.n('.e. Y oa'lI boo5t your tr~s' chance fvr survival if y'
they're as healthy as possible before OOIi5truction begin5. Regularly water the trees if rainfall is no
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Protecting Trees From Construction Damage: A Homeowner's Guide
PAGE 15
Yage lS 01 i,V
- . i"
Fertilize them if soil tests or deficiency symptoms indicate they are nutrient stres4r soil '.os'
contact your county extension agent or call the University. of Minnesota's Soil Testing Lab .~W--
Prune branches that are dead, diseased, hazardous, or detnmeotal to the plant's natural form. .
6. Pl'oteet aDd preseJ'\'e the soil for future tree planting. Apply a layer of wood chips at least six i
areas that will be used for traffic or materials storage during construCtion. If these areas become p
landscape, the wood chips will prevent the soil from becoming too compacted.
1. Monitor the coDstruction process. Visit the site periodically and inspect the trees.
Inigate the PRZ of the trees regularly-- never let trees become water-stressed. Your
presence alerts workers of your concern for the careful treatment of the trees.
Should damage occur. begin repairs as soon as possible. Immediately inform the
builder of any violations in the landscape protection contract and photograph the
damage. Insist that protective fences remain in place until all consuuc1ion workers
have left the site.
.,
.
8. Make a 61181 inspeetioD of tile site. After construction has been completed,
evaluate the condition ofthe remaining trees. Look for indications of damage or
suess. It may take several years for severe problems to appear. Carefulll1onitoring
and preventive 1reatment (e.g.. wab;ring) may help Olinimi2e damage.
Fi,ue $. PUIIIJ
QTinmd tree8 yoi
alert c(}lf$tl1WUt.
damage potenta
9. Commit to long-term .aioteDance. Trees will not recover from constrUction damage in one or t
as much of the PRZ as you can tolerate and plant WlderstOry shrubs and perennials within the mul
Irrigate the PRZ regularly for several years--nevet let the trees become water-stressed. Have an at
trees every year or two for several years to detennine if pruning, fertilization, and/or pestldisease ·
necessal'Y.
Tree seleetioD tips. . .
. Save the best and chip the rest. Use those wood chips to provide a blanket of
prote~on over the root systems of trees that can be saved. It is expensive for
the buIlder to work around trees, and it also is expensive to reJtlove damaged
trees after construction has been completed
. Understand the characteristics of your trees or get the advice of someone
who does. If you know about your trees you can help insure their swvival
and improve the future site appearance of the site.
. Select tree. species that fit the spatial constraints of the site (Table 1),
remembenng that trees grow throughout their lives. Be sure to consider
~verhead powerlines
. Young, small trees tend to sw:vive ~is~urbance better than old, \!!Be tree~
Large trees almost never survive withm five feet of a new building and
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Protecting Trees From Construction Damage: A Homeowner's Guide
should not be kept
. Healthy young trees that fall in the constroction zone may be saved by
transplanting.
PAGE 16
l'age ':J Ol ~"
... -y' .
. Don't put all your eggs in one basket! Save a mixture of tree species to
safeguard your landscape against contagious diseases or insects.
. hnprove tree survival by saving groups of trees rather than individuals.
'''__'." ~....~..~,_. ..-_"'..n....~--, ,~~... '..'''_._ ............ ._--"..... ...-~ ~ . . -1-- ..'
n ,,_ ..~_... .__ ..~ '...,. ....._.(<~......_.......-, ,~",........--v",.-..,--,~.._-,,-,~ '," . .. . . .....,. . n~' __u ~..y.' - .oo:~..-.....-.--........,.,."---""''''''---'''-
Minimize the Impaet of Construction Activities
~.il.Qk
In addition to protecting the PRZ, there are other ways in which you can reduce: the impact of C~I
your trees. Some of these are relatively simple; others can be extremely expensIve. Carefully consIder tJ:
each tree to the future appearance of the site and consult a tree-care specialist before deciding whether P
measures are worth the cost.
Site Clearing
When you remove a large nwnber of trees, you expose the remaining plants to new
conditions. Sudden increases in amounts of sunlight and wind will shock many of your
trees. It is not unconunon to find scorched leaves, broken branches, and uprooted trees
after a site is cleared. Although some of these problems are temporary, they may
compromise tree health when coupled with additional construction damage.
You can avoid sun and wind stresS by saving groups of treeS rather tban individuals.
When possible, remove the unwanted plants in winter after the leaves have fallen.
Donmmt plants are less susceptible to damage, and frozen ground helps protect roots.
Bulldozers should not be used to remove trees near plants to be preserved Heavily
wooded sites should be gradually thinned over two to three years to reduce removal
shock on remaining plants. This is especially important in dense pine, spruce, or fir
forests.
Soil Damage
Soil compaction is the single largest killer of urban trees. Tree roots need loose soil to
grow, obtai~ oxygen. and absorb water and nutrients. Stockpiled building .materials.
heavy machinery, and excessive foot ttaffic all damage soil structure. Lacking good soil
aeration. roots suffocate and tree health declines.
http://www.extension.umn.eduldistributionlhousingandclothinglDK6135.html
FJprr! 4. A ,.oot
help proflBct Ira!
con.struction whi
(, .
":/~"
'.-
f ..
11,,,,-
,"..r'~~;~;' .
~...
.:~
JIb . "
iii. r_ " .-
~ rdllninq wall
FiguH 7./j)lOll f
within 1M root ~(
walls to I:Hp os ,
grade as pouiblt.
CIIIting.
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Protecting Trees From Construction Damage: A Homeowner's Guide
PAGE 17
P~ lOot :LV
Prevent soil compaction by carefully selecting storage areas and tmffic routes (the future driveway is a i
both) and installing protedj"e fences and signs. If you can. t reroute traffic, install root system bridges v
suspended over railroad ties or spread several inches (six inches or more) of wood chips on the soil with
(Figure 6). Trees that are pruned or removed during the construction process should be chipped on site a
for soil preservation tactics such as this. Heavy miJting trucks can be kept offttee roots by tmlSpOrting (
truck through conveyor pipes.
Improper handling or disposal of materials used during construction also can harm roots. For example, \
treated with pentachlorophenol and creosote can be deadly to tree roots~ CCA-treated timber (greenish c
alternative. Ask the builder about the materials to be used on the site and read product labels. Chemical :
be prevented by filling gas tanks, cleaning paintbrushes and tools, and repairing mechanical equipment ,
PRZs. Insist that all building debris and chemical wastes be hauled away for proper disposal, and not bu
the site.
Finally, avoid changes in soil pH (acidity). Increases in pH are particularly dangerous to many species (
Alkaline clays or limestones should not be used for fill or paving, and concrete should be mixed on a thi
ootSide the site. Mi,,;.,. b~ld never be rinsed om on the site.
~eChangV
Soil additions compact ~ soil around a tree and often raise the water table. Yon may be
able to protect compaction-tolerant trees (Table 1) frOnt additions of six: inches or less of
soil by using a porous fill within the PRZ. Porous fill can be made by mixing one part
loam, one part coarse sand, and one part shredded bark.
Moving large amounts of soil within the PRZ usually kills a tree. Except where
absolutely necessllI}', avoid disruptions to the natural contour of the site or shift tbem
well outside the PRZ.
Figure 8. Proteo
dmnagtl whm k
runnellng rathet
Deeper fiUs require more expensive measures. A retaining wall beyond the PRZ may
proteCt some trees (Figure 7a). These walls preserve much of the original root system and
redirect excess water away from sensitive plants. Your tree-eare spec::ialist may suggest
other, mote elaborate measures for protecting trees that must be covered with soil close to
the trunk. However, as a general rule, it is best to remove trees that would be buried by
24 inches or more of fill around the base.
~.
~
1-
Cutting the soil away from 11 tree removes vital feeder roots, eliminates nutrient-rich
topsoil, and often lowers the water table. Damage caused by shallow cuts (less than two
inches) at least three feet away from the base of the ttee may be minimal, but still can be
a shock to a tree's vitality (health). If possible, avoid making the cut during hot, dry
weather~ water the tree (undisturbed portions) before, during, and after soil removal~ and
allow only hand digging inside the PRZ. A shallow layer of mulch (pine needles. wood chips, or coarsel
and bark) and clean root cuts will help woWld closure and regrowth. Deeper cuts within the root zone WI
construction ofa retaining wall no closer than the limit of the PRZ (Figure 7b).
Fipre 9. fOlIC.
damage to trees
by using pom. J
rathe, than four.
Excavation
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Protecting Trees From Construction Damage: A Homeowner's Guide
PAGE 18
yage 1.. -Ul ~J;f
As much as 40 percent of a tree's root system could be cut during the instal~a~on of a n~by utility linc.
water and nUtrient uptake, and may compromise the stability of the tree. If It IS not poss~ble to relocate tI
outside the tree's PRZ, you can. reduce root damage by as much as 25 percent by tunnehng under the tre<
(Figure 8). When digging a trench near a tree, begin tunneling when you encounter roots larger than onc
diameter.
Trenching for building foundations also poses a danger to nearby trees. Although not often ~d in MiDI
pillars, or I-beams sometimes ean be substituted for foundation walls and footers on homes (FIgure 9). I
holes as opposed to cutting deep trenches saves many critical roots.
For all digging operations. insist that exposed roots be cut cleanly to promote quick wound closure and 1
Vibratory plows, chain trenchers, and hand tools do a better job at this than bulldozers and backho~s. ~:
by avoiding excavation during hot, dry weather; keeping the plants well watered before and after diggIn,
exposed roots with soil, mulch, or damp burlap as soon as possible.
Pavement
1k Sidewalks and driveways located too close to a tree endanger its health and may threaten
pavement stability. Factnrs such as frost heaving, poor drainage, and pavement flaws give
rootS an opportunity to expand, gain a foothold, and cause damage. Homeowners are
.... fiu:cd with costly repair bills and poIA:Dlialliability for tho bazonIous situation IhaI ....,.,
'. develops. ~.
(These problems can be avoided if you consider the spatial needs of a tree and its root Fir:::/o.;;
system when desiaffing the layout of new sidewalks and driveways. Just how much space ';odu~~.fS ~
is required depends on a tree's sensitivity to root cutting and its future size (Table 1). It's concrete to the I
best to locate sidewalks and driveways outside the anticipated PRZ. At a minimum, tree.
walkways should be at least three feet from the trunk of a tree; driveways may covet up
to half the distance from the tree's PRZ to its trunk, as long as no excavation occurs. No
1ree should be bo~d into an area less than eight feet by eight feet by three feet deep, with
larger trees receiving at least 300 cubic feet ofrootlsoil volume.
, ~
) :~~:.._..~
.. . -'.,!,,"-a
< ..~;-=-~~.-
,J .
You can minimize disruption by using alternatives to conventional paving materials. In
some communities, brick or flagstone walkways on sand fOWldations can be substituted
for concrete (Figure 10). These materials protect soil pH and allow water and oxygen
penetration. Presexve natmal contouring by spanning uneven areas with wooden
walkways 6levated on posts. Elevated decks are excellent ~ltematives to concrete
porches. Where additional pavement strength is needed (e.g., driveways), concrete
requires less excavation than asphalt. "Sb1lCtW'81 soils" may be used under pavement to
allow for both adequate pavement base strength and tree .root penetration. . Structural
soils. are composed of 80% stone chips, 200!o clay-loam soil, and a polymer binding
agent Ask your builder about raised paVeD'1ent techniques near valuable trees.
There are several techniques for repairing pavement that has been damaged by protruding Fi,~ 12. A VB.
roots. For tre~s !hat are highly sensitive to root disturbance, conside~ creating a concrete ':::~JJ1 hels
or asphalt. mlDl-ramp. to smooth the uneven surface between two SIdewalk sections ,. agJng
(Figure 11). Local ordinances governing liability should be consulted prior to using this grow.
technique. Relocate walkways with broken concrete slabs a few feet farther from the tree. F 01 trees that
Fi,~ ll. A ""-
used to smooth i
caured by r(}()t I.
pavement
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Protecting Trees From Construction Damage: A Homeowner's Guide
PAGE 19
Page oi."t' 'or ~v
disturbance, a vertical undagl'ound barrier may redirect root expansion away from pav~ igure 12
All tree species are capable of causing root damage to sidewalks, foundations, or pipes. Species notoriO\
causing roots are noted in Table 1.
,,,~_~-_,~,".~__-...~_._--,._,,.".,.. ___'~N.., .___,,". .__....._.'<'...__---..~~.-~"...n-- .___O"'_~'" ...._.~<... ..---<.,~~----"'..,.~---' .v----.,~._,~'
Symptoms ofConstructioD Damage
Conspicuous symptoms of construction damage may take years to appear. Tree decline
from soil compaction, for instance. may take three to seven years to appear as obvious
symptoms of distress. Because of this delay. landowners often attribute tree losses to
other causes. Carefully monitor affected plants and keep written records to help you
recognize the less visible signs of tree stress. Remember, the most serious damage
remains bidden in the root system.
Wilted or scorched leaves and drooping branches usually are the fItst signs of
construction damage. In dec;iduous plants these symptoms may be followed by early fall
coloring and premature leaf drop. Damaged conifers will drop excessiv-e amounts of inner
needles. In subsequent years you may notice yellowed or dwarfed leaves. sparse leaf
cover, or dead branches.
Other indicators might include flowering out of season, excessive water sprout formation
on the tnmk (Figure 13), abnormal winter dieback, or abnormally large amounts ofseed.
Flower and seed production and water sprout fonnation are defense mechanisms for
ensuring species survival and commonly indicate that the plant is experiencing extreme
stress.
In addition to observing a tree's appearance, monitor its annual growth. A slightly
damaged plant will grow more slowly and be less resistant to insects, diseases, and
weather-related stress. Examine the annual shoot and branch growth (Figure 14). Healthy
trees generally will grow at least two to six inches at the ends of the branches each YeaI.
Photographs and records of the tree prior to construaion also can help identify growth
problems.
J)i.!'1~;
~
FipH 13. SucA
symptom of con..
ltudsoc
scars I
)
Fillun: U. Anm
dJ$rarrce betwlee.
tw;g$. The lWi~
usually grow tw
longer eadI yea
If you purchased YOUI home following construction# you can identifY deep fills around
luge trees by looking for buttress flares at the base of the trunk (Figure 15). Most
common shade trees in Minnesota have buttress flares. and their absence usually
indicates that the tree's base has been covered. It may be helpful to examine the condition Fiprr: IS. Tod
of trees on other sites where your builder has worked the grade /IDs ~
. trees QII a new.~
1M presence oj.
the base of the t
In many cases you would be wise to have a tree-care specialist look for early symptoms
of tree str~ss. Dollars invested in consultations with professionals before damage
becomes obvious may be repaid in considerable savings later on.
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Protecting Trees From Construction Damage: A Homeowner's Guide
PAGE 20
Page 13 ot:l,~.
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Treatment of Damaged Plants
!l.!J.c;..I:.
When a tree is injured by construction activities, energy and teSources nonnaUy used for growth must be
toward the process of wound closure and regrowth. During this critical period plants are panicularly vul
additional stress, especially insects, diseases, and severe weathel. You can minimize these problems by 4
the daroage.
Water
Construction activities often alter the amounts of water received by trees. Thoroughly water plants befol
immediately after they receive any kind of direct damage (e.g., severed roots). Continue periodic waterU
to five times per summer) throughout the next several growing seasons. Be careful not to overwater you:
the soil to a depth of8-10 inches throughout the PRZ is a good rule-of-thumb.
Two fA} four inches of:ro.ulch (wood chips or bark) spread over as much of the root system as practical w
retain water and stimulate root regeneration. Living ground covers over the root system win have a simi
may be more aesthetic. Apply these techniques to any deciduous tree exhibiting wilted leaves or any cor
dropping excessive amounts of needles from the inner branches.
Drainage systems and grade cbaDges may cause some trees to receive too much water. Species differ in
water they can tolerate (Table 1). Intolerant plants will exhibit twig and branch death. don't wait for thes
appear. If you suspect your plant is receiving too much water. oontact a tree-care specialist for an evalua
problem. Treatment differs by tree species and by the ammmt of time tile water remains on or close to th
SOI11e species, a retaining wall or culvert may be oeeded to redirect the flow of water.
Excavation of Back-Filled Trees
If you or your tree-care specialist has determined that excessive soil additions have been
made around valuable trees, effortS should be made to restore the original grade, at least
within the PRZ.
Approach this grade restoration carefuny. Determine how much fill has been added by
sampling depths at several different points within the PRZ (Figure 16). If the depth is
great (more than 12 inches), you may remove most of the backfill with mechanical
equipm~nt. Once you are within 10 to 12 inches of the original grade, complete the fill
excavation carefully with shovels and rakes. Make certain no soil is piled up against the
tree trunk, and serify the soil within the PRZ to complete the operation. If the tree is
al~dy exhibiting advanced symptoms of decline, however, restoration to original grade
will probably be fruitless. In this case, remove the tree and plant a new one.
Aeration and vertical mulchiog
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Protecting Trees From Construction Damage: A Homeowner's Guide
PAGE 21
l'age j 4 or J.U
Soil compaction around a tree's roots may cause leafwllt., early fall coloring. top dieback, Fipn 11..A Hi
and slow growth. Reduce the effects of compaction by carefully drilling a series of two- holes. 12 to 18;'
inch-diameter holes in the soil to a depth of 12 to 18 inches. Begin three feet from the allevIate .root"
tree trunk and continue drilling at one- to three-foot intervals in concentric rings around CQmpactton.
the tree out to the PRZ (Figure 17). Each hole may be refilled with. sand, peat moss, or mulch. For sevefl
soils, this procedure-called vertical mulching--should be repeated every two to three years until the tree
recovered. A tree-care specialist may recommend other alternatives, including soil injections of air or pr
to improve soil aeration.
Fertilizer
Injured trees may need additional nutrients to replace damaged root systems. Fertilizers containing phos
nitrogen can help stressed plants recover since these nutrients promote root and plant growth. Avoid exc
increased stem and foliage growth can cause stress, especially during hot, dry weather or if the tree has I
to construction activities. Because of this problem, many e~perts recommend waiting two Yeal'S after daJ
occurred before fenilizing the trees. Specific guidelines for selecting and applying fertilizer are descnbe
Fertilization (Minnesota E~tension Service publicationfQ:.,Z1JJ).
Pruning and Wound Repair
Careful pruning and wound repair are impol'1ant treatments for damaged trees. Prune broken or dead bIll
the branch collar (Figure 18). To test whether a branch is dead, bend seveml twigs. Twigs on live brancl
pliable. while twigs on dead brancbes tend to break. Buds also can be used to evaluate bJ1Ulch condition.
appear full and normal in color while dead ones appear shriveled or dry.
.Pruning is commonly recommended for large tJees that have suffered root damage.
However, opinions differ over the merits of this practice. Assuming that the tree has
adequate water and is not in severe decline, some experts believe that retaining maximum
leaf cover is important for Joot regeneration and only dead limbs should be removed.
Others argue that pruning selected live limbs is necessary to compensate for lost roots.
Generally, it is best to follow the recommendation of your tree-care specialist
experienced in construction damage to trees.
,,.... ",..lCh '"
~4i
iii .'
C'"
/.
II<_OfjI.
Fi,,,,, 1 B. Prvr
branch collar.
When properly done in moderation by a skilled professional. pruning may reduce wind
resisu.-nce and limb failure and improve tree health and appearance. DO NOr let anyone cut off all of th
the same height (" topping").
The treatment of trunk wounds depends on the extent of damage. If 50 percent or mOle of the bark has b
around the entire trunk, the tree will not likely survive and should be removed If only a patch of bark bE
leaving a few splinters, use a sharp knife to cleanly cut off the loose balk to a place on the stem where it
attached. DO NOT make the wound any larger than necessary.
You do not need to use pruning paint Qf dressing to COVel exposed wounds or pruned limbs. ExCfCPt for ~
involving disease control, these products c1~ little more than improve appearance.
Oak Wilt
3/20/05
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Protecting Trees From Constxuction Damage: A Homeowner's Guide
PAGE 22
.Page lb or .lV
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Street Trees and Construction Damage
Dj.~lf.
Established street trees are subjected to damage from construction activities perhaps even molC frequent
trees. The infrastructure of any community-streets. sidewalks. curbs, and buried utilities-is continually
repaired, or expanded and trees growing in boulevards (tree lawns) or close to these public services are'
construction activities.
The most common type of damage street trees suffer is root loss. This is particu1ady harmful because tb
are growing in root-limited spaces. and are often less healthy than other landscape trees due to the envi..
of boulevards (small volumes of soil, often a poor quality of soil. accumulations of deicing salts, and em
drier conditions than other landscape sites).
Trees growing in boulevards or near streets typically have an unbalanced and vel}' restricted root distnb'
any root removal or damage during construction is often a more significanlloss compared to trees growi
areas. Root loss not only affects the health of these treeS but a more serious effect may be on their condt
A boulevard tree that experiences significant root loss will have a different center of gravity as a resuh. .
balance often results in less stable trees-..especi~lIy the large. mature ones - and leaves them more vulDel
(wind throwing) during severe weather.
Minimizing construction damage to street trees
Minimize root loS$.
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Protecting Trees From ConstNCtion Damage: A Homeowner's Guide
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l'age 1"1 OJ .lU
Most healthy trees can tolerate one-sided root cutting and recover from the loss with long-tenn after-car'
roots cut on two sides usually suffer much more damage and are less stable (see Figure 20). It is questio:
save trees that sutTer root loss on three or more sides.
The number of cu1S near street trees may be reduced by a variety of
methods and compromises. If possible, avoid widening streets or
sidewalks when they are replaced. If curbs are slated to be replaced,
hand-fonn the curbs adjacent 10 tree roots, Illther than excavating with
machinery for mechanical forms. Excavation with machinery destroys
major branch toots, even if the new curb remains in the same position lIS
the old curb.
Consolidate utilities into common trenches whenever possiblt, and
tunnel under tree root systems (see Figure 8). Often it is possible to run
several utilities in a common trench. minimizing the number of trenches
and root cuts.
Do not regrade the surface of the boulevard. Although it is not trenclring,
it still cuts and removes roots, usually the fine roots that absorb most of
the water and nutrients for the tree. If the new grade creates a
mowing/maintenance problem, consider the installation of retaining
walls at the curb line. or remove the turfgrass from the boulevard and
replace it with mulch and landscape plantings.
Avoid DtJIIIIlge to tlte SoiL
Do not allow equipn1~ vehiel~s. Of materials to be stored on the
boulevard Establish a separate staging and ~king area on a paved area
away from the tree lawn. If this is not possible, cushion the boulevard
with at least six inches of wood chips applied as a mulch.
Do not allow any foreign materials to be buried or deposited into the
boulevard soil. Don't bury debris (such as concrete) or wash out
equipment or tools in the boulevard soil area.
Maintain the Health oj tlte Trees D"ring ConstfUction.
As long as the soil drains water adequately, water, water, water the trees.
root systems. Adequate water before, during. and after construction is
the most critical requirement for boulevard trees if they are to tolerate
construction damage. Place 'SOfikcr hU!~ G"'-cr ilicir rODt systems ar-ad'
soak them a minimum of one time per week during construction and
immediately after, Allowing twO f() three hours pet soaking.
Continlle TherllJlY IIIUI Clue jo.~ Severlll f<<4f'S A/Wr CQ""'~(Jn.
e1~
an
,./!".,..124' d
.qlMClllo1ll
'.:u.'-O~
Fipn 111. RPoI cuts on ",ore tlttm (
affect the health and stDbility oj e1la
. ;: :-:'..
~.ilfjkti~)1g~~
Fj,..~ 21. C 9!/t..cirkr p!!!!!!!!W!! "~
m an alternative to turf cowr.
Never let the trees become water streSsed Plan on baving an arbOrist remove dead wood in the 9anopy ~
three years after tbe construction. Seriously consider removing tbe turf from the trees' root systems and I
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Protecting Trees From Construction Damage: A Homeowner's Guide
PAGE 24
Page 1 ~ ot .lU
mulch and low-growing shrubs and herbaceous perennials. "Blooming boulevards" are becominS DMK..(
communities across the nation and are often allowed in city ordinances (Figure 21). [fyour communityt~
allow "blooming boulevards," tJ'y to have them changed.
Reconsider Replanting Narrow BoulePards.
Not all boulevards should have trees growing in them. Trees are most at risk fOJ future CODStruction/ree<
damage w~ey ~e planted in boJllevards less than 8-10 feet wide- In places where boulevards are ve
consider creating "ilI'een easements" that allow public trees to be planted in private lawns adjacent to the
They will enjoy a larger rooting area and a longer tife.
...:...:~........r..-.---~-""""''-'~------:--+'~'--''''-----' ...........~,.,....___ .--o(.w.....a_....___...~UI;.o....'...-.-....~_.....,~..:-'.-.'....---.__ft)-.;.............-----_.-'...v..........._____.<.J.......~............~.v"'................--+-~....-.....---.-l--..,h;<<-
Conclusion
~:~d."
It's not always easy to save trees du{ construction, but your efforts are worth tbe trouble. HealthY.. we
can mCJi values by 9 to 27 rcen Protecting tree health on a construction site is a matter (
pacts. Advance p anntng and simp e steps to minimize damage often can prevent future prot
treeS have a tremendous capaCity to survive disturbance, but in an urban setting we continually test then:
to protect and monitor the health of your investment. Your home and our communities wilt be healthier,
places to live. ~ . ---- -'"
-
,~.~,.._.. ..._'_-:-'~ ~ _....,,_.,.....__~.'I'.-:1o:'.:-.:~,.....-.-....~~---;...;...,... ..._,_.. _ _ __ _~.;. "............ ~._____"", _._.'~'....-.."'_ __~<<"~.-I':.......~.....-...-{.* ~'.r.N"''''''~~ -- _. _."~ ,'-' .,'v ---- {. .-a'.-......... --- - .~",.........w --_..~ "'~"'- ...-___~":1..-i------......:
References
BilC.k
Cervelli, Janice A. 1984 "Container Tree Plantings in the City" Journal of Arhoriculture 10(3):83-86.
Fazio, J. R., ed. 1988. Resolving Tree-Sidewalk Conflicts (No.3). Tree City USA, National Arbor Day F
Arbor Avenue, Nebraska City, NE 68410. 8 p.
Fazio, J. R., ed. 1989. How to Save Trees During Construction (No.7). Tree City USA, National Arbor ·
100 Arbor Avenue, Nebraska City, NE 68410.8 p.
Forest Health Monitoring. /998 Field Methods Guide. USDAFS, 1998. Nwnber 649. National Forest H
program. Research Triangle Park, NC 27709.
French, D. W., and 1. Juzwik. 1999. Oak Wilt in Minnesota (}1J.)Jl:!). University of Minnesota, Minnc:
SeJVice, St. Paul, MN 55108. 6 p.
Harris, R. W. 1992. Arbo,.,culture: Integrated Management of Landscape Trees. Sh-nlp~. and Vines. Prel
Englewood Cliffs, NJ 07632. 674 p. . .. .
Hauer, Richard J., Robert W. Miller, and Daniel M. Ouimet 1994 "Street Tree Decline and COnstIUCti01
http://www.extension.wnn-edu/distribUtionlhOusingandclothing/DK6135.html3/20/05
.j.-
COUNCIL MINUTES
PRE-MEETING
March 7, 2005
1. CALL TO ORDER
The meeting was called to order by Mayor Soderberg at 6:30 p.m.
Members Present:
Members Absent:
Also Present:
Soderberg, Fogarty, Pritzlaff, McKnight, Wilson
None
Joel J amnik, City Attorney; David Urbia, City Administrator;
Robin Roland, Finance Director; Kevin Carroll, Community
Development Director; Dan Siebenaler, Police Chief; Randy
Distad, Parks and Recreation Director; Lee Mann, Director of
Public Works/City Engineer; Lisa Shadick, Administrative
Services Director; Brenda Wendlandt, Human Resources Director
2. APPROVE AGENDA
MOTION by Fogarty, second by Wilson to approve the Agenda. APIF, MOTION
CARRIED.
3. CITIZEN COMMENTS
4. COUNCIL REVIEW OF AGENDA
City Administrator Urbia updated Council on supplemental items to the agenda. A legal
review of the Angus property was added to Executive Session.
Councilmember Wilson requested a brief history on the Ash Street project.
Councilmember Pritzlaffhad a question on the bills regarding garage service. This was
payment for repairs on the First Street garage. There was also a question on the Kwik
Trip gas total and whether our own tanks get a better price. Staff explained Kwik Trip
gave the City a .03 discount option when the Maintenance Facility was built to put in fuel
tanks to buy fuel in bulk. At that time the concrete slab was put in for this reason.
However, at the end of the construction contingency funds were not there to do so. It is
now in the fleet maintenance fund for $90,000 - $100,000.
5. STAFF COMMENTS
a) Set Council Workshop - Administration
Councilmember Pritzlaffhas a list of topics for the workshop he will provide to
staffprior to the workshop to research and prepare. Councilmember Fogarty
discussed the MVT A meeting and the affects it will have on Fannington.
Fannington is the third highest out of the area users in the metro. Approximately
April 15, 2005 permits would be required for residents to use this service. The
Council Minutes (Pre-Meeting)
March 7,2005
Page 2
workshop will be held on March 24, 2005 at 5 :30 p.m. Councilmember Wilson
would like to discuss commercial and residential development that is upcoming.
Council should provide information to City Administrator Urbia the week prior to
the workshop.
b) Aesthetic Options - Spruce Street Project - Engineering
c) Alternative Review Format - Administration
City Administrator Urbia proposed a new format for his performance review.
Mayor Soderberg asked if Council wanted to take more time to define or refine
the process. Councilmember McKnight was not a fan of either review. The first
one looked like a rating of the job description. He could use the current one to
look at future goals. Councilmember Wilson is open to either format.
Councilmember Pritzlaff felt Council should do the review and the City
Administrator should do a self-review. A 360 degree review was forwarded to
Council from Harry Brull. Mayor Soderberg asked if Council wanted to delay the
review. Councilmember Fogarty suggested using both formats as the old one
gives more guidance.
6. ADJOURN
MOTION by Fogarty, second by McKnight to adjourn at 6:59 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
7~~?-Y7~
Cynthia Muller
Executive Assistant
COUNCIL MINUTES
REGULAR
March 7, 2005
1. CALL TO ORDER
The meeting was called to order by Mayor Soderberg at 7:02 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Soderberg led the audience and Council in the Pledge of Allegiance.
3.
ROLL CALL
Members Present:
Members Absent:
Also Present:
Audience:
Soderberg, Fogarty, McKnight, Pritzlaff, Wilson
None
Joel Jamnik, City Attorney; David Urbia, City Administrator;
Robin Roland, Finance Director; Kevin Carroll, Community
Development Director; Dan Siebenaler, Police Chief; Randy
Distad, Parks and Recreation Director; Lee Mann, Director of
Public Works/City Engineer; Lisa Shadick, Administrative
Services Director; Brenda Wendlandt, Human Resources Director;
Lee Smick, City Planner
John Kapustka, Keith Molnar, David Schreier, Bob, Anita, Becca
Doll, Howard Miller, Vern Herberg, Jon Einess, Randy Oswald,
John Tonsager
4. APPROVE AGENDA
City Administrator Urbia added the following supplemental items:
1 Oc) Adopt Ordinance and Resolution - Zoning Map and Comprehensive Plan
Amendment - Fannington Business Park - Community Development
10d) Adopt Resolution - Fannington Business Park Preliminary and Final Plat -
Community Development
11a) Council Discussion of Sidewalk Placement on Ash Street
Added discussion on the Angus property dump site to Executive Session.
MOTION by McKnight, second by Pritzlaffto approve the Agenda. APIF, MOTION
CARRIED.
5. ANNOUNCEMENTS
a) Acknowledge Retirement - Fire Department
Fire Chief Kuchera informed Council that Bob Doll will be retiring after 22 years
of service. City Administrator Urbia presented Mr. Doll with a plaque in
recognition of his service.
6. CITIZEN COMMENTS
Mr. John Kapustka, 19482 Evening Star Way, stated he supported the funding for the
referendum, but not the location ofthe new high school. He would like to see more
residents attend meetings regarding the site. There is orderly development within the
comprehensive plan. There were 30 possible sites for the new high school and then it
Council Minutes (Regular)
March 7, 2005
Page 2
became two sites. Only when the Castle Rock site fell through, the Flagstaff site came
about. The school did not know 208th Street was going through the site, or they ignored
it. He felt the school disregarded the comprehensive plan. He stated the school was
negligent because they only showed a map of the City, not the school district boundaries.
He wanted everyone to know it is not a done deal. Four things need to happen: approval
of a change in the comprehensive plan, re-zone the area from A-1 to R-1, approve a
conditional use permit, and approval ofthe preliminary and final plat. He urged residents
to attend meetings with him to find a location within the comprehensive plan. He also
urged Council to work with staff on finding a new site.
Mr. Keith Molnar, 18742 Englewood Way, he lives next to a City lot, which is a well
site, and had concerns with weed control and treatment of City property. He was
bringing this up as a preventative issue and encouraged the City to apply weed control
this spring.
7. CONSENT AGENDA
Mayor Soderberg pulled item 7a) Council Minutes 2/22/05 Regular to abstain.
Councilmember Wilson pulled items 7i) Joint Powers Agreement Dakota County Drug
Task Force and 71) Adopt Resolution Ash Street Project Agreement for discussion.
Councilmember Pritzlaff pulled item 7m) Adopt Resolution - Authorize Eminent
Domain Ash Street Project for discussion.
MOTION by Fogarty, second by Pritzlaffto approve the Consent Agenda as follows:
a) Approved Council Minutes (2/28/05 Special)
b) Approved School and Conference - Fire Department
c) Received Information Capital Outlay - Parks and Recreation
d) Received Information Capital Outlay - Solid Waste
e) Approved Appointment Recommendation Public Works - Human Resources
f) Approved Appointment Recommendation Solid Waste - Human Resources
g) Approved Appointment Recommendation Fire Department - Human Resources
h) Received Information School and Conference - Police Department
j) Adopted ORDINANCE 005-524 Amending Solid Waste Ordinance - Parks and
Recreation
k) Adopted RESOLUTION R20-05 Gambling Event Permit - Administration
n) Authorized Easement Acquisition - Ash Street Project - Engineering
0) Adopted RESOLUTION R23-05 Dakota County Prohibited Noxious Weed List
- Engineering
p) Approved School and Conference - Council
q) Approved Letters of Support for Federal Dollars for Public Safety Center-
Administration
r) Approved Bills
APIF, MOTION CARRIED.
a) MOTION by McKnight, second by Wilson to approve Council Minutes (2/22/05
Regular). Voting for: Fogarty, McKnight, Pritzlaff, Wilson. Abstain:
Soderberg. MOTION CARRIED.
Council Minutes (Regular)
March 7, 2005
Page 3
i) Approve Joint Powers Agreement Dakota County Drug Task Force - Police
Department
Councilmember Wilson asked if we are informed of any deficit in the drug task
force. Staff replied the City receives monthly and annual cash flow reports.
MOTION by Fogarty, second by Pritzlaffto approve the Joint Powers Agreement
with the Dakota County Drug Task Force. APIF, MOTION CARRIED.
I) Adopt Resolution - Ash Street Project Agreement - Engineering
Councilmember Wilson asked about some items in the Joint Powers Agreement.
Staff noted that even though the project number is 74-04, it is historically
accurate. There are discussions and documentation dating back to 1995.
MOTION by Pritzlaff, second by Wilson adopting RESOLUTION R21-05
approving the agreement with Dakota County and authorizing the execution ofthe
agreement. APIF, MOTION CARRIED.
m) Adopt Resolution - Authorize Eminent Domain Ash Street Project -
Engineering
Councilmember Pritzlaff asked for an update on this project. There were 42
appraisals for easements so they did not come in all at once. Staff has brought the
eminent domain requests to Council as the appraisals were received to get the 90-
day process started to obtain easements sooner rather than later. The appraiser is
working from east to west which is the direction in which the work will be
performed. As oftoday, 25 agreements out of the 42 have been reached. Even if
some agreements are not reached until June, the project will still be on schedule.
MOTION by Wilson, second by Fogarty to adopt RESOLUTION R22-05
authorizing condemnation of property for public uses with the quick take
provision. APIF, MOTION CARRIED.
8. PUBLIC HEARINGS
a) Adopt Resolution - 2005 Seal Coat Project Hearing - Engineering
Staff provided Council with an outline of the bids received to illustrate the
estimated lowering of bids to complete the project and lower estimated
assessments of $68.58 per residential equivalent unit. Staff explained that seal
coating helps keep the moisture out and extends the life of the streets. The
pavement management program will help track the life span of the road and
affects of the seal coat project. Ifroads are bad in sections, it is ajudgment call as
to whether they are seal coated. Patching is not assessed. If a street is taken out
ofthe seal coat program, those residents would not get assessed. A mill and
overlay or reconstruction is done after 20-25 years. MOTION by Pritzlaff,
second by Wilson to close the public hearing. APIF, MOTION CARRIED.
MOTION by Fogarty, second by Pritzlaffto adopt RESOLUTION R24-05
ordering the 2005 Seal Coat project, approving the plans, and authorize the City
to complete these improvements as part of the Joint Powers project. APIF,
MOTION CARRIED.
Council Minutes (Regular)
March 7, 2005
Page 4
9. AWARD OF CONTRACT
a) Adopt Resolution - Ash Street Project - Engineering (Supplemental)
Nine bids were received. The low bid was submitted by Friedges Contracting
Company in the amount of$2,312,616.58. There was an alternate which included
a different method to install the water main which resulted in an adjusted base bid
of $2,299,757.83. MOTION by McKnight, second by Fogarty adopting
RESOLUTION R2S-0S awarding the bid to Friedges Contracting Company for
the Ash Street Reconstruction and Utility Improvement Project. APIF,
MOTION CARRIED.
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Veterans Memorial- Parks and Recreation
Parks and Recreation Director Distad introduced Mr. David Schreier of the
Fannington Area Historical Society and Ms. Bev Ersfeld of the VFW. Mr.
Schreier is working with the VFW and the American Legion to establish a
Veteran's Memorial. Attempts to establish a memorial in the past failed because
Fannington was a village. They would like a memorial in a park and to re-
establish a roll of honor with all veterans listed. Sample designs were provided to
Council. He invited Council to attend the next meeting scheduled for April 21,
2005 at 7 p.m. at the VFW. He encouraged Council and the public to support this
proj ect. They would also like to include veterans who have moved to
Fannington. Mayor Soderberg would like to see this become a community
project and include clubs, parks and recreation, F AHS, high school students, etc.
Council reached a consensus to support this project. Fannington will be
celebrating its 150th Anniversary in 2008 and they would like to have this project
completed for that celebration. Ms. Ersfeld thanked Council for their approval.
Councilmember Wilson asked if the memorial could be placed in a new park
according to the Park Master Plan. Staff replied as they go through the park
planning process they would bring this to the Veteran's Memorial group. The
design work needs to be completed first to identify the amount of space needed
before selecting a park. MOTION by Fogarty, second by Pritzlaffto solidify the
City's commitment to a Veteran's Memorial in the City of Fannington. APIF,
MOTION CARRIED.
b) Approve Park Master Plans - Parks and Recreation
Mr. Paul Paige, Hoisington Koegler Group, Inc., gave a presentation on the
proposed parks for Middle Creek, Vermillion Grove, Hill Dee, and Silver Springs.
Regarding Hill Dee Park, Council requested a bench by the basketball court and
better playground signage along the street. There was a request for 25 mph speed
limit in the Hill Dee area at Upper 182nd Street. Staff did not recommend this
because it would be too confusing to have varying speed limits. Regarding Silver
Springs Park, the cost of the fence is $24,400. Council requested the Parks and
Recreation Commission research other fence options rather than a metal fence.
Regarding Middle Creek Park, staff requested Council's approval to allow the
Parks and Recreation Commission to continue with the process. Mr. Paige noted
this continues the trail alignment and they have received support from residents to
Council Minutes (Regular)
March 7, 2005
Page 5
the east. Council requested a sample or pamphlet of options in the future. Staff
will provide pictures. Councilmember Wilson thanked Parks and Recreation
Director Distad for his good work. He liked the resident participation and the
whole process. It was a good idea to put trails in before development. Council
agreed this was a good process. MOTION by Wilson, second by Pritzlaffto
approve the Middle Creek, Vermillion Grove, Silver Springs and Hill Dee Park
Master Plans. APIF, MOTION CARRIED.
c) Adopt Ordinance and Resolution - Zoning Map and Comprehensive Plan
Amendment - Farmington Business Park - Community Development
Mr. Colin Garvey is proposing to rezone the area adjacent to Canton Court from
A-1 to a commercial PUD. He is also proposing to designate the property as
business on the Comprehensive Plan Land Use Map. The PUD would be similar
to the B-3 (heavy business) zoning district with minor modifications such as
adding class II restaurants, changing the minimum lot size from 5,000 sq. ft. to 1
acre, the minimum setback requirement would change from 0 ft. to 20 ft., and the
maximum lot coverage would change from 35% to 45% for mini-storage facilities
only. The sexually oriented business-accessory use will be deleted. The design
standards are as follows:
1. Exterior walls facing TH50 on block 1, lot 1 are required to be constructed
with brick, stone, or other materials listed in the design standards.
2. Exterior walls other than those facing TH50 on block 1 lot 1 shall be
constructed 50% brick, stone, or other compatible materials and the other
50% may be metal or similar material.
3. Mini-storage facilities shall be allowed 75% maximum lot coverage.
4. The setbacks for buildings shall be 20 feet in the front yard and 10 feet on
the side and rear yards.
5. Businesses that abut TH50 shall not construct loading docks that front this
roadway.
This property was non-designated in the Comp Plan because it was in Castle
Rock. When it is annexed into the City it comes in as A-1, then it would be
changed to PUD. Councilmember Fogarty was concerned with the classification
of fast food because of the traffic. Staff explained class 2 is a restaurant without
liquor. Staff is working with the township on the issue of Canton Court. Castle
Rock would consider transferring Canton Court to the City so it can be a City
road, rather than a township road. Issues have been and are being discussed at the
Castle Rock/Fannington meetings. Staff does not see any problems with the
PUD. Attorney Jamnik did not see any problems with deleting the sexually
oriented business in the short term. In the long term, as acreage is added, we will
have to look at this again. MOTION by Wilson, second by Pritzlaff adopting
ORDINANCE 005-525 rezoning the Fannington Business Park property from A-
1 to PUD and adopting RESOLUTION R26-05 amending the 2020 Comp Plan
for the Fannington Business Park property located south ofTH50. A PUD
agreement shall be executed between the City and the developer that contains the
Council Minutes (Regular)
March 7, 2005
Page 6
provisions described above including the Farmington Business Park Design
Standards. APIF, MOTION CARRIED.
d) Adopt Resolution - Farmington Business Park Preliminary and Final Plat -
Community Development
Mr. Colin Garvey has submitted a plat for seven new commercial lots in the
Fannington Business Park. The lots are located west of Canton Court adjacent to
a proposed road that would extend to the west from the existing Canton Court.
One existing commercial lot is included on the plat located to the southeast of
Canton Court. The developer will be required to install parks and trails and
provide a landscape plan and meet the engineering requirements. Mayor
Soderberg asked if the Fire Marshal was aware of the length of the cul-de-sac.
Staff noted he was and it was discussed at several development committee
meetings. Councilmember Fogarty noted there were no sidewalks. The
developer will put in a sidewalk on the south side. The trail to the south should be
looped up to the residential area instead of the commercial area. Parks and
Recreation Director Distad noted the idea is to do a loop around the large ponding
area, much like the Minneapolis lake system. Mayor Soderberg did not like
having one way in and out on the cul-de-sac. Staff should keep in mind if the
parcel to the north comes into the City, would this be another access option.
MOTION by Pritzlaff, second by McKnight to adopt RESOLUTION R27-05
approving the Fannington Business Park preliminary and final plat with
contingencies. APIF, MOTION CARRIED.
11. UNFINISHED BUSINESS
a) Council Discussion of Sidewalk Placement on Ash Street
Councilmember Pritzlaff asked Council to look at moving the sidewalk on Ash
Street closer to the curb. Staff spoke with the County, and the Traffic Engineer
said they were uncomfortable with putting it along the curb and it would have to
be wider in that case. The bigger issue is that the utilities would have to be
moved and re-planned. The concerns with the utility issues are the City could
have to pay for this. Up to now the utility companies pay. Also, there would be a
potential delay for the project. Staffhas been working with the utility companies
to get done so as not to interfere with the Fair. There is a small window of where
the poles can go and the County would consider it. The County has said the
sidewalk needs additional width. The City would recommend 8 ft. vs. 5 ft.
Mayor Soderberg did not see the cost savings. He is not interested in bituminous
for a portion ofthe way. He does not want to delay the project and sidewalks
were always in the plan. He was not in favor of moving the sidewalk.
Councilmember Pritzlaff felt the utility companies should pay to move the poles
regardless of where they have to be. City Engineer Mann cautioned they need to
consider other utilities if the poles are moved. This could create a domino affect
with poles, gas line, fiber optic line, etc. The costs could come back to the City.
Ifwe are breaking even or spending a little more, Councilmember Pritzlaffwould
like to look at the options and cost differentials. Councilmember Wilson wanted
to find a win-win option on this and all projects. He was not interested in moving
Council Minutes (Regular)
March 7, 2005
Page 7
the sidewalk if it would cause delays or utility cost increases. Councilmember
McKnight asked for an estimate for moving the trees and utility lines. City
Engineer Mann estimated the cost to be $300 per tree and there would be four or
five trees. He could not estimate the delay at this time without knowing all the
ramifications. Councilmember McKnight stated this is not a one week a year
sidewalk and agreed with Councilmember Fogarty. If the sidewalk is there,
people will use it. Councilmember Fogarty had no desire to increase costs or
cause time delays. There is a safety issue with having the sidewalk next to the
road and saving trees are not worth jeopardizing the safety of a child. The
residents have had more than enough time to come forward. She wanted to stay
with the plan. City Engineer Mann stated staff is concerned with the trees and has
researched moving the trees to keep them alive. There are ways to deal with the
trees and staff is committed to working on this. Mayor Soderberg noted the
survey indicates the trees are actually on the City right-of-way. The City can
move them as part ofthe project. The sidewalk has always been a part of the
project. He commended Councilmember Pritzlafffor his research.
Councilmember Pritzlaff agreed the right-of-way makes a difference. There are
other residents that also have issues with regard to a fence and bushes. He
commended City Engineer Mann for getting the information packet together and
sent to the property owner.
Councilmember Pritzlaff asked staff to research the cost factors and delays.
Councilmember Fogarty did not need anymore information. Councilmember
McKnight does not want the process to stop, but would like a cost estimate.
Councilmember Wilson concurred with Councilmembers Fogarty and McKnight,
however he does not like the idea of altering the plan. Staffwill research the cost
estimates and time delays resulting in placing the sidewalk next to the curb from
6th Street to TH3.
Police Chief Siebenaler stated earlier there was a discussion about a fence
separating a trail along English Avenue. This is a similar safety issue. There is
also a maintenance issue including costs for removing snow as there would be no
room for snow banks. He encouraged Council to not put the trail directly at the
back of a curb for safety issues. Councilmember Pritzlaff asked about the snow
issue and where the snow would go. City Engineer Mann replied it depends on
the amount of the snowfall whether it would be put on the right-of-way or on
private property.
12. NEW BUSINESS
a) Consider Expansion of Pilot Knob Liquor Store Lease Area - Finance
Schwiness LLC has offered the City the space adjacent to the recently constructed
Pilot Knob liquor store location to expand the store at our current lease rates. Due
to demographics, staff chose to build a smaller downtown store even though the
developer suggested a larger store. Finance Director Roland showed an
illustration of the expansion. One example of the need for expansion is the Wine
Club. Ten people have signed up at the downtown location and 100 at the Pilot
Council Minutes (Regular)
March 7, 2005
Page 8
Knob location. Wine sales carry the Pilot Knob store. There have been slightly
lower than anticipated net profits for 2005 due to the expansion. The worst case
scenario is $0 net profit. Councilmember Wilson felt this was a good opportunity
and we should take it. He appreciated the illustration of the worst case scenario.
Councilmember Pritzlaff was concerned with what would happen if a liquor store
was built on 160th Street and Pilot Knob. Staff had no knowledge of that. There
is a seven year lease so if sales drop, the store can move in seven years. She did
not believe Lakeville and Fannington liquor sales are at the saturation point. Any
net profits would be transferred to parks in 2006. Councilmember Fogarty felt
this was a great opportunity. Mayor Soderberg agreed, but asked if we are
growing too big, too fast. Staff replied at this point we are catching up.
Councilmember Pritzlaff felt this was a great opportunity to expand our market.
MOTION by Fogarty, second by Wilson to authorize expansion of the Pilot
Knob liquor store leased area to include the additional 2,062 sq. ft. at the current
lease contract rates. APIF, MOTION CARRIED.
b) Appointment of Representatives to ISD 192 Facility Project Team -
Administration
The Fannington School District Facilities Project planning is ready to begin. The
school is seeking community involvement including appointing a Councilmember
and the City Administrator to the Executive Committee. Council agreed to
appoint Councilmember McKnight and City Administrator Urbia to the
committee. A schedule for meetings has not been prepared at this time. City
Administrator Urbia will explore other ways that other Councilmembers can be
involved. MOTION by Fogarty, second by Pritzlaffto recommend appointment
of Councilmember McKnight and City Administrator Urbia to the Executive
Committee and recommend authority for City Administrator to appoint as deemed
necessary to appropriate committees, focus and work groups, including the land
acquisition subcommittee. APIF, MOTION CARRIED.
13. COUNCIL ROUNDTABLE
Councilmember Fogarty: The first Council/School Board meeting went well. She
congratulated Jared McCarthy on his state wrestling championship. She congratulated
Mayor Soderberg on the Mayoral Ball and thanked Councilmember Wilson for his work
on it.
Councilmember Wilson: He echoed Councilmember Fogarty's comments and stated
the Mayoral Ball was a fun event to plan.
City Administrator Urbia: Coffee with the Council is March 17. Mayor Soderberg
and Councilmember Wilson are scheduled to attend. The goal setting retreat will be
March 11 at 5 p.m. and March 12 at 8 a.m. at the Central Maintenance Facility.
City Engineer Mann: Gave an update on the wetland buffer issue. Staff received
barely over 80% response rate to their survey. They will be following up with phone
Council Minutes (Regular)
March 7, 2005
Page 9
calls to get better data. Next he discussed the Spruce Street bridge aesthetics. The west
end of the bridge is a straight forward landscaped median. He directed Council's
attention to the easterly end at Denmark Avenue. The design brings in the elements of
the Exchange Bank building. The cost ofthe feasibility study would be $3,046,000 for
the bridge, roadway, etc. as illustrated. The cost of monuments and pillars is quite
substantial. Councilmember Fogarty was an advocate of the aesthetics as they are critical
to this gateway. Councilmember McKnight stated it looks nice, but cost is a concern.
Councilmember Pritzlaff agreed with Councilmembers Fogarty and McKnight. Mayor
Soderberg liked the arch aspects of the Exchange Bank building. He is interested in the
funding options.
Mayor Soderberg: Language is inadequate to express his gratitude for the
Mayoral Ball. It was a culmination of an incredible number of volunteers and they had a
great time. Over $5,000 was raised to date for Community Action Council and it is going
up. CAC got a lot of exposure and Dakota County is aware of the good that they do.
MOTION by Fogarty, second by McKnight to adjourn into executive session at 10:05 p.m.
APIF, MOTION CARRIED.
14. EXECUTIVE SESSION
- Power Line Appeal
- Angus Property
Council went into executive session at 10: 11 p.m. Councilmember Wilson left at 10:33
p.m.
15. ADJOURN
MOTION by Fogarty, second by McKnight to adjourn at 11 :23 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
?'~vCL~ /v7~
Cynthia Muller
Executive Assistant
MINUTES OF THE SPECIAL JOINT MEETING OF THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NO. 192 AND THE FARMINGTON CITY COUNCIL
HELD ON TUESDAY, MARCH 1,2005 AT 5:30 PM AT FARMINGTON MIDDLE SCHOOL
EAST MULTI-PURPOSE ROOM, 4100 208TH STREET WEST, FARMINGTON,
MINNESOTA
A Special Joint Meeting of the Board of Education of Independent School
District #192 and the Farmington City Council was held on Tuesday, March 1,
2005, at 5:30 PM at Farmington Middle School East Multi-Purpose Room,
4100 20gth Street West, Farmington, Minnesota.
Chair McKnight called the meeting to order at 5:37 p.m. with the Pledge of
Allegiance.
Members present were: McKnight, Privette, Weyandt and Superintendent
Meeks, Donnelly arrived at 5:40 pm and Manthey arrived at 5:43 pm. Absent:
Davis. Also present were City Council Members Christy Jo Fogarty, David
McKnight, David Pritzlaff, Steve Wilson, and Mayor Kevin Soderberg.
Absent: none. Other staff and community members were also present.
Ms. Mary Kaputska introduced herself. She stated that she is not in favor of the
high school site and feels that the city planner was left out of the planning and it
is not part of the 2020 comprehensive plan.
Discussion about whether or not to televise these joint meeting live was
discussed. The school board was fme with having them either way.
Chair McKnight suggested that we see how it goes for the first couple meetings
and revisit this issue in the future.
Council Member Prizlaff asked if we would have an open forum at each of
these meetings. He felt that if the meetings were not televised that community
members maybe more apt to attend the meetings.
The decision was made to televise the next meeting live at the City Council
Chambers. .
Council Member Wilson asked whether we are looking at quarterly meetings or
more frequently. Mayor Soderberg mentioned that schedules are difficult but it
would be better to meet more frequently in the near term. Council Member
Fogarty asked how quickly the school district was moving ahead with the
school projects. Dr. Meeks stated that the high school design would be
completed by June 2005. This topic was tabled until the end of the meeting.
Superintendent Meeks introduced Mr. Troy Miller from DLR Group. Mr.
Miller reviewed the timeline for the high school projects. The goal is to have
bids out by February 2006 and have construction begin in the Spring of 2006.
Call to Order
Roll Call
Open Forum
Televising of
Meetings
Frequency of
Meetings
Bond
Referendum.
Once the high school package is complete they will move ahead with the other
projects. Dr. Meeks mentioned that he wants to have a framework in place for
all projects by June 2005. He also stated that he wants to keep the community
involved and abreast of what is happening. There will be a calendar of events.
Mayor Soderberg addressed the school board regarding 208th Street. 208th
Street is going directly through the property and is part of the 2020
Comprehensive Plan to be an East/West corridor. Discussion took place on the
alternatives for this roadway. Mayor Soderberg stated that usually the developer
pays for the construction of the roads. Council Member Fogarty mentioned that
the focus has been on creating an East/W est corridor from Pilot Knob Road to
Highway 3.
Mr. Miller stated that the drawings that the community has seen so far are
strictly rough drafts. The School District will work with. the City Traffic
Engineers on traffic flow issues.
Discussion took place about working together on the new elementary school
project and site selection. Dr. Meeks mentioned that the City and School
District did a joint tour of the Genstar site. Mr. Urbia asked that a city official
be a part of the executive committee for the upcoming building projects. Dr.
Meeks feels that the school district has kept the city involved and stated that
keeping each other involved needs to be reciprocal. He mentioned that no
school district staff was involved in the 2020 Comprehensive Plan. Mayor
Soderberg mentioned that the 2020 Comprehensive Plan needs to be update by
2008.
Council Member Fogarty stated that a community center is one of the ten most
important items that came out of their survey. A waterpark was number one,
other items included a workout area, indoor walking track, and a facility that
can be used by everyone. Member Privette asked if there was a community
center already included in the 2020 Comprehensive Plan and the answer was
no. Mayor Soderberg stated that another item of importance is an outdoor
sporting complex. The City has not purchased any land as of yet but they hope
to have 35 acres set aside in one development. Council Member Fogarty
mentioned that the community would like some type of banquet facility.
Different options for a banquet facility were discussed. Member Prizlaff stated
that Dave McKnight, Dr. Meeks, Doug Bonar and he had previously met and
discussed the possibility of partnering on a pool and indoor athletic facility and
the City would put a banquet facility and outdoor sporting facility in another
location. Member Weyandt expressed a sense of urgency with regard to the
upcoming projects and asked the City how serious they are about partnering on
a project. The Council Members were not sure that they could react as quickly
as the School Board may need them to. Member Privette mentioned that the
advantages of this partnership are State Equalization Aid that the School District
qualifies for. Dr. Meeks stated that what the School District and City do in the
next several years will affect the community.
208th Street
Development
Partnership Ideas
Community
Center
Council Member Fogarty recommended that we meet monthly for the next
several months. Council Member Wilson suggested that we televise the
meeting. The next meeting will be held on April 6, 2005 at 5:30 PM in the City
Council Chambers and Mr. Urbia will arrange for it to be televised.
Motion by Privette, second by Weyandt, to adjourn the meeting at 7:08 pm.
Respectfully submitted,
Terry Donnelly, Clerk
Scheduling of
Next Meeting
Adjournment
76
Farmington Parks and Recreation Advisory Commission
Minutes from the Regular Meeting on February 16, 2005
Members Present: Randy Oswald, Karen Neal, Dawn Johnson and Robin Hanson
Members Absent: Paula Higgins
Other's Present: Paul Paige from Hoisington Koegler Group, Inc., Randy Distad, Parks and Recreation
Director Mary Miller, Ed Miller, David Pritzlaff, David McKnight, Mark Kozulla, Tami Zakoski, Andy and
Danette Roberts, Terry Larimer, Vickie Fischer, Peggy Cerise, Ron Mullenback, and Steve Wilson
I. Call To Order
Chair Oswald called the meeting to order at 6:00 p.m. Quorum was present.
II. Presentation of Recognition Plaque
Outgoing Commission member Mike Buringa was presented a plaque recognizing and thanking him for the two
years of service on the Commission. Buringa thanked everyone for the opportunity.
ID. Introduction of New Member
Chair Oswald introduced Karen Neal as the newest member of the Commission. Neal introduced herself and
provided some background information about herself.
IV. Election of Officers
Chair Oswald opened the floor up for nominations for Chair. Hanson moved to nominate Oswald for Chair for
the coming year. Neal seconded the nomination. Oswald called for more nominations but there were none.
Oswald called for a vote and all voted in favor except for Oswald who abstained. Oswald opened the floor up
for nominations for Vice-Chair. Hanson nominated Higgins for Vice Chair and seconded by Johnson. Oswald
asked for more nomination and there were none. Oswald called for a vote. APIF for Higgins being elected as
Vice-Chair.
Oswald will be the PRAC Chair and Higgins will be the PRAC Vice-Chair for 2005.
IV. Approval of Agenda.
Motion by Johnson, seconded by Neal to approve the meeting agenda. APIF. Motion carried.
v. Approval of January 2005 Minutes.
Motion by Hanson, seconded by Johnson to approve the minutes from the January 14,2004 meeting. Voting in
favor were Oswald, Johnson and Hanson. Abstaining from the vote was Neal.
VI. Presentations
A. Park Master Plans
Paul Paige from HKGI presented park master plan drafts for Middle Creek, Vermillion Grove, Silver Springs
and Hill Dee Parks.
Silver Springs was presented fITst. Paige informed Commission members the process that was followed to
develop the park plan and explained the features in the park that were developed as part of the process. Hanson
questioned whether or not the play boulder would be in the way of the tumbling hill. Paige stated that he said
that the exact location of the boulder would be determined when it was installed so that it didn't interfere with
the tumbling hill. Johnson moved and Hanson seconded to approve recommending to the City Council that it
approve the park master plan for Silver Springs Park. APIF. Motion carried.
Hill Dee Park was presented second. Paige identified the major additions to the park that were identified during
the planning process and what kind of impact these new features will have on the park since this park has
already been developed. Hanson asked whether or not a hockey rink would work on the basketball court. Paige
stated that the dimensions of a basketball court are significantly smaller than a hockey rink and he felt that it
wouldn't work very well to flood the basketball court. Question was raised about whether the new perimeter
path should be concrete or paved. Paige felt that it should be concrete based on the life expectancy being longer
for concrete. Distad also stated that the sidewalk might be able to be paid out of a sidewalk replacement
program but would have to check on it to make sure. Neal thought that the portable restroom surround should
be moved on the west side of the park so that ball players and kids using the playground could access the
portable toilet rather than having to cross the ballfield to get to it. Moved by Neal and seconded by Johnson to
to approve an amended plan that moved the portable toilet enclosure to the west side ofthe park. APIF. Motion
carried.
The third master plan presented was for Vermillion Grove Park. Paige explained the location and the amenities
that were identified to be constructed in the park including playground equipment, trails, boardwalk, signage,
small shelter and a scenic overlook with a bench. Hanson asked about the switchback trail being constructed
along 203rd Street and why it was shown that way. Paige explained that due to the slope, it was necessary to do
a switchback trail to provide the correct grade for accessibility. Mary Miller, 19839 Emperor Court stated that
she was concerned with the plan showing mowed grass and a picnic shelter and thought that the park should
remain natural and left as is. Tammy Zakoski, 20591 Dyers Pass was concerned about mosquitoes and why
there would be any playground equipment where there would be mosquitoes. Mark Kazula, 20649 Dyers Pass
asked about the boardwalk and how it would be constructed and what materials it would be made from. Distad
stated that it would be most likely a galvanized frame with recycled plastic would for the railings and decking.
Ed Miller provided several comments and they were as follows: he would like to preserve it in its current state,
he does not think anything should be constructed and thought that there should be a switchback from the scenic
lookout to the boardwalk because he said that people will naturally shortcut down the side of the hill and cause
erosion. Terry Larimer, 20715 Dyers Pass thinks that a picnic shelter is not needed. Commission member
Hanson felt that the switchback should be studied further and suggested if it is possible to add a switchback like
what Miller had suggested. Chair Oswald wanted to let everyone know that the City is trying to create a trail
system that offers loops and that this plan provided good trailloops. Paige stated that he would further study the
switchback but thought that it should be brought further back rather than going directly from the scenic overlook
to the boardwalk. Hanson moved to approve the plan with the idea that the trail connection from the scenic
overlook to the boardwalk be further studied. Neal seconded the motion. APIF.
The fourth and fmal master plan presented was for Middle Creek Park. Paige suggested that the park plan be
approved separately from the traillink that was shown to Eaves Way. Paige presented the ideas that went into
the park design and included playground equipment, a parking lot, a ballfield, two picnic shelters, paved trails
and park signage. Hanson asked a question about the elevation of the shelters being above the parking lot and
whether or not they would be accessible. Paige stated that the trail could be routed such as to provide the proper
accessible grade. Chair Oswald wondered if the parking lot was too small given all the activities that could be
going on in the park at one time. Paige said that the parking lot could be enlarged and would look at that.
Oswald wondered if a restroom facility should be shown on the plan. Paige said that you need to balance the
site with not putting to many structures in it given the number of oak trees located on the knoll.
Zakozki stated that she thought the ballfield and park would get a lot of use by youth baseball and property
owners and thought that a bigger parking lot would be a good idea. Andy Roberts, 20617 Dyers Pass asked how
the park would be developed if the land on the west side was not acquired right away. Distad stated that the
City may have to look at holding off on developing the park until the land to the west was acquired. Larimer
questioned whether or not parking would be allowed along Eastview Avenue and Distad stated that it would
accommodate some parking. Kozulla questioned if the ballfield would be lit. Distad stated that neighborhood
park ballfields are not lit but that the trail would be lit. Ron Mullenback from D. R. Horton the developer who
will be building homes just to the north of the park was concerned about the ballfield being available for
organized play when there is no parking lot available. He is concerned with all of the cars that would be parking
along Eastview A venue. He thinks that the Murphy property should be purchased first before the ballfield is
constructed. Roberts thought it was premature to put in the park. Motion to approve the Middle Creek Park
Master Plan but to look at expanding the parking lot and if adopted by the City Council to stage the development
of the park made by Hanson and seconded by Johnson. APIF
Middle Creek Trail Link was presented by Paige. Paige showed the Commission members three different
acceptable trail alignment options. Hanson asked how it connects to Vermillion Grove. Paige explained that the
trail will connect to Eaves Way which then connects to Pine Knoll Park. There is a sidewalk that connects Pine
Knoll Park to a paved trail along 203rd St. that connects to the Vermillion Grove Park trail. Roberts questioned
who the trail will serve. Paige stated that the trail is meant to serve all of the neighbors who will eventually live
around the park as well as people who live on Eaves Way. Roberts asked how invasive the trail would be on the
wetland. Paige stated that trails are built on the edge of wetlands in a number of locations and that boardwalks
through wetlands have become increasingly more common. Zakoski asked about garbage and pet waste and
how much of an issue it is when trails are put in. Paige said that garbage can come from anywhere and not just a
trail. Larimer stated that he doesn't like option one for the trail link because it will be right behind his property.
Robert agreed and said that he talked with City staff before buying his property and was told that nothing would
be built behind his property. Mullenback wants the Commission to consider option two and would like the trail
pushed as far back into the buffer as possible. He also wanted to work with the City to see if the trail on the
south lot could be a temporary trail until the Murphy property could be purchased and then the trail could be
moved further south. Roberts handed Distad a petition that was signed by residents who live on Dyers Pass and
wanted it entered into the record.
Oswald stated that he would like the Commission to select and option and vote on it. Hanson moved to select
option three for the traillink to Eaves Way. Johnson seconded the motion. APIF'.
Johnson made a motion to table the remaining agenda items until the March 9th meeting. Neal seconded
the motion. APIF.
VII. Adjournment
Motion by Johnson to adjourn the meeting, seconded by Hanson. APIF'.
The PRAC meeting was officially adjourned at 8: 17 p.m.
Respectfully Submitted,
Randy Distad
Parks and Recreation Director and Recording Secretary
City of Farmington
325 Oak Street, Farmington, MN55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
7c
TO:
Mayor, Councilmembers and City Administrator~VV\
FROM:
Randy Distad, Parks and Recreation Director
SUBJECT:
School and Conference
DATE:
March 21, 2005
INTRODUCTION
The National Recycling Coalition will be holding their annual national conference in
Minneapolis, Minnesota from August 28-31, 2005.
DISCUSSION
Lena Larson has been the primary staff member responsible for overseeing the City's recycling
program. Ms. Larson is interested in attending this conference. Since the national conference
will be held in Minneapolis, it will not require any overnight stays for staff in order to attend the
conference. Most meals are included with the registration fee but there will be some additional
costs associated with some meals and transportation. Since this national conference rarely comes
to Minnesota, it is felt that the City should take advantage of the situation and send Ms. Larson to
the conference. It will be a very valuable learning experience for her and it will allow her to gain
valuable education about recycling programs and issues on a national level.
BUDGET IMPACT
The National Recycling Coalition's nl;l.tional conference registration fee is $405.00 if paid prior
to March 31, 2005. After this date the registration fee increases to $455.00 The 2005 Solid
Waste budget reflects funding available to send Ms. Larson to this conference.
ACTION REQUESTED
By motion, approve this request.
~llY>>~
Randy Distad,
Parks and Recreation Director
cc: Lena Larson
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
. www.ci.farmington.mn.us
lei
TO:
Mayor, Councilmembers and City Administrat~
FROM:
Randy Distad, Parks and Recreation Director
RE:
Capital Outlay
DATE:
March 21, 2005
INTRODUCTION
The 2005 Capital Outlay budget provides funding for the purchase of a new pickup tailgate lift and two
new pool heaters at the outdoor pool.
DISCUSSION
The Park Maintenance Supervisor has solicited quotes to purchase a tailgate lift for the new pickup truck
in Park Maintenance that has previously been purchased and ordered from the State bid list.The low
quote was in the amount of $1 ,912.00 and was submitted by Aspen Equipment from Bloomington,
Minnesota. The tailgate lift will be used to lift heavy items into the back of the pickup truck.
The Facility Maintenance Supervisor has solicited quotes to purchase two new pool heaters at the
outdoor pool. The low quote was in the amount of $24,300.00 and was submitted by Performance
Plumbing and Heating, Inc., located in Farmington, Minnesota. The pool heaters are an important
component of the outdoor pool operations as they heat the water before it goes into the pool creating a
desirable water temperature for swinuning.
BUDGET IMPACT
The approved amount in the 2005 Capital Outlay Budget to purchase the new tailgate lift was $1,811.00.
The quote received was $1,912.00, which is just over $100.00 more than was budgeted. Previous capital
equipment purchased this year by Park Maintenance has been several thousand dollars under budget and
so there will be funding available to cover this item being over budget.
The approved amount in the 2005 Capital Outlay Budget to purchase two new pool heaters was
$26,650.00, which results in the quote being $2,350.00 under the budgeted amount. There will be an
additional cost of having an electrician connect the pool heaters to a power source but it is anticipated
that the total cost of the electrical work will be less than $500.00. Even with the additional cost for the
electrical work, the final cost will still be under the budgeted amount.
ACTION REOUESTED
This memo is for informational purposes only.
cc: Dwight Bjerke
Don Hayes
7e
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
(651) 463-7111 . (651) 463-2359
www.ci.fannington.mn.us
TO:
Mayor, Councilmembers, and City Administratofl'^
Lena Larson, Public Works Administrative Assistant 1=<: h
Missie Kohlbeck, Senior Coordinator ~
FROM:
SUBJECT:
Adopt Resolution Accepting Donation for the Nike Reuse-A-Shoe and Arbor Day
Programs
DATE:
March 21, 2005
INTRODUCTION
Aquila has donated $100 in support ofthe Nike Reuse-A-Shoe Program and $100.00 in support ofthe
Arbor Day Program.
DISCUSSION
The $100.00 donation towards the Reuse-A-Shoe Program will be used to offset costs of promotional
items. The $100.00 donation towards the Arbor Day Program will be used to offset the costs related
to having a naturalist talk to Arbor Day Program participants about trees and the environment.
Staff will communicate the City's appreciation on behalf of the Council to Aquila for their support of
both the Nike Reuse-A-Shoe and Arbor Day Programs.
ACTION REQUESTED
Approve the attached resolution accepting the donation from Aquila.
~fuJlY Submitted,
Lena~
Public Works Administrative Assistant
~\\~~\~Lt
Missie Kohlbeck
Senior Coordinator
RESOLUTION No. R -05
ACCEPTING DONATION FROM AQUILA
OF $100 FOR NIKE REUSE-A-SHOE PROGRAM and
$100 FOR ARBOR DAY PROGRAM
Pursuant to due call and notice thereof, a regular meeting of the City Council ofthe City
ofFannington, Minnesota, was held in the Council Chambers of said City on the 21st day
of March, 2005 at 7:00 p.m.
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, Aquila has donated $100 towards the Nike Reuse-A-Shoe Program and
$100 towards the Arbor Day Program.
WHEREAS, it is in the best interest of the City to accept such donations.
NOW, THEREFORE, BE IT RESOLVED that the City of Fannington hereby accepts
the donation of$100 from Aquila to be used for Nike Reuse-A-Shoe and $100 for the
Arbor Day Program.
This resolution adopted by recorded vote ofthe Farmington City Council in open session
on the 21 st day of March 2005.
Mayor
Attested to the
day of March 2005.
City Administrator
SEAL
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.c:i.farmington.mn.us
IF
TO: Mayor, Councilmembers, City Administrator Iv-/"
FROM: Randy Distad, Parks and Recreation Director
SUBJECT: Adopt Resolution Supporting Electronics Recycling
DATE: March 21,2005
INTRODUCTION
Dakota County (County) has requested that Cities adopt resolutions that support the general
direction of recycling Cathode-ray-tubes (CRT). CRT is defined as a vacuum tube or picture
tube used to convert an electronic signal into a visual image. Electronic equipment such as
televisions and computer monitors typically contain CRT's.
DISCUSSION
There is currently a bill introduced at the State Legislature that defines parameters for the safe
disposal of CRT's. I have attached the most recent version of the bill as Exhibit A. Since CRT's
contain anywhere from 2 to 8 pounds of lead, it is important that they be properly disposed of so
as to not have any environmental impact. It appears that the bill is attempting to resolve how to
ensure that there is a long-term and sustainable solution to the proper management of disposing
of an existing backlog of TV s and computer monitors. It also appears that it addresses the
disposal of all future TV s and monitors without relying on government-only solutions. This
legislation holds manufacturers and sellers of CRT's responsible for their safe disposal once the
useful life has ended rather than putting the burden on government to safely dispose of CRT's.
ACTION REQUESTED
Adopt the attached resolution supporting the bill proposed to recover and recycle CRT's.
::O~7Dp
~ Dis'tad
Parks and Recreation Director
cc: Lena Larson
RESOLUTION NO. R -05
SUPPORTING ELECTRONICS RECYCLING LEGISLATION
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Fannington, Minnesota was held in the Council Chambers of said City on the 21 st day of March
2005 at 7:00 p.m.
Members present:
Members absent:
Member
introduced and Member
seconded the following resolution:
WHEREAS, technological advances in the areas of computers and televisions has created an
inadvertent environmental problem when electronic products need to be disposed; and
WHEREAS, this waste stream, called E-waste, includes old TV s and computer monitors that
have picture tubes or cathode ray tubes containing 2 to 8 pounds of lead per tube; and
WHEREAS, these items contribute to lead in our water, air, and soil when disposed with other
mixed wastes; and
WHEREAS, the City of Fannington supports efforts to ensure a long-term and sustainable
system to ensure the proper management of old TV s and computers without reliance on
government-only solutions.
NOW, THEREFORE, BE IT RESOLVED, that the City of Fannington supports the Solid
Waste Management Coordinating Board's legislative initiative to create a viable solution for
electronic waste before the legislative prohibition on placement of products with cathode ray
tubes (televisions and computer monitors) becomes effective on July 1, 2005; and
BE IT FURTHER RESOLVED, that legislation to solve this problem should include
provisions to require manufacturer responsibility, reliable and convenient collection options,
responsible recycling of CRTs, a mechanism to address the backlog of CRTs, and a funding
method that does not require substantial end-of-life fees.
This resolution adopted by recorded vote of the Fannington City Council in open session on the
21 st day of March, 2005.
Attested to the 21 st day of March, 2005.
Mayor
City Administrator
SEAL
r=)[~,b~\-\- A
HPjSWMCB Compromise
Sec. 47. [115A.9566] [RECOVERY AND RECYCLING OF WASTE
ELECTRONIC PRODUCTS.]
subdivision 1. [DEFINITIONS.] For the purpose of this section, the
following definitions apply.
(a) "Cathode-ray tube" or "CRT" means a vacuum tube or picture tube
used to convert an electronic signal into a visual image.
(b) "Full truckload" means a quantity of video display devices
weighing 25,000 pounds or more.
(c) "Household" means a single detached dwelling unit or a single unit
of a multiple dwelling unit and appurtenant structures.
(d) "Intermediate consolidation point" means a facility or location in
the state where persons or municipalities can deliver for consolidation
video display devices generated by households and destined for reuse or
recycling. The facility or location may be operated by a private
entity or a local unit of government, and must be capable of
consolidating a full truckload of video display devices in accordance
with all applicable federal, state and local laws, rules, regulations,
and ordinances.
(e) "Manufacturer" means a person who manufactures a video display
device that is sold in this state or a person who sells a video display
device in this state under its own name or brand label.
(f) "Manufacturer abandoned waste" means video display devices for
which the manufacturer or a successor exists but the state is unable
to enforce this section for any reason, including because video
display devices from the manufacturer or successor are no longer sold
in the state.
(g) "Municipality" means any city, whether organized under home rule
charter or otherwise, any county, town or joint powers board of any
cities, counties or towns.
(h) "Orphan waste" means video display devices for which (1) no
manufacturer can be identified, or (2) the manufacturer no longer
exists and no successor can be identified.
(i) "Pro rata share" means a manufacturer's percentage of all video
display devices collected from households for recycling or reuse as
established by the table in subdivision 6. Pro rata shares shall be
calculated annually pursuant to the procedures in subdivision 6.
(j) "Sell, Sale or Sold" means any transfer for consideration of title
or of the right to use, by lease or sales contract, including, but not
limited to transactions conducted through sales outlets, catalogs, or
the Internet, or any other similar electronic means either inside or
outside of the State by a person who conducts the transaction and
controls the delivery of a video display device to a consumer in the
State, but does not include a wholesale transaction with a distributor
or retailer.
(k) "Brand Tally" means the Hennepin County Consumer Electronics Brand
Tally published in January 2005.
(k) "Video display device" means an electronic product containing: (1)
a cathode-ray tube; or (2) a flat panel display, or any other similar
video display device with a screen size that is greater than eight
inches in size measured diagonally, but does not include those in an
automobile or other
vehicle.
(1) "Year" means the state's fiscal year.
Subd. 2. [MANUFACTURER RESPONSIBILITY.] (a) Effective January 1,
2006, each manufacturer of video display devices sold in Minnesota
shall commence to collect and reuse or recycle its pro rata share of
video display devices discarded by households. As of July 1, 2006 and
for each year thereafter, each manufacturer of video display devices
sold in Minnesota shall collect and reuse or recycle its pro rata share
of video display devices discarded by households. From July 1, 2006
through June 30, 2009, each manufacturer of video display devices shall
also be responsible for collecting, reusing or recycling its pro rata
share of orphan waste. Manufacturers' responsibilities do not include
the collection, reuse or recycling of a pro rata share based upon the
brand tally of manufacturer's abandoned waste which shall be the
responsibility of municipalities with the direction and assistance of
the Office of Environmental Assistance. (b) Methods providing for the
receipt of video display devices from households may include:
(1) collection from intermediate consolidation points without charge;
(2) direct shipment of video display devices from households by
common carrier, U.S. mail, or other shipment service to one or more
locations designated by a manufacturer;
(3) deposit by households at no charge at one or more collection
centers or retail locations identified for this purpose by the
manufacturer
(4) agreement with an association, governmental body or private for
profit or nonprofit parties. Methods 2, 3 and 4 are in addition to and
not in lieu of a manufacturer's responsibility to respond to a request
to collect video display devices from intermediate consolidation points
until such time as the manufacturer's pro rata share has been met. If
a manufacturer chooses to provide method 2, 3 or 4, the manufacturer
shall provide to the Commissioner satisfactory evidence of the weight
of video display devices collected and reused or recycled to qualify
for meeting the manufacturer's pro rata share.
(c) From intermediate consolidation points, a manufacturer shall:
(1) collect any and all video display devices from intermediate
consolidation points within three working days of being notified by an
intermediate consolidation point approved by the director that at least
a full truckload of video display devices from households has been
consolidated at that point ;
(2) ensure that collection of video display devices from intermediate
consolidation points is without charge; (3) ensure that video display
devices collected are reused or recycled and (4) clearly inform each
retailer or distributor of the manufacturer's video display devices of
opportunities for reuse or recycling of end-of-life video display
devices.
(d) A manufacturer may fulfill its responsibilities under this
subdivision through a representative organization established in the
state.
(e) A manufacturer shall be deemed to have fulfilled its
responsibility under this subdivision for the period of January 1, 2006
through June 30, 2006 upon collection and recycling or reuse of 50% of
its pro rata share for that year of video display devices.
(f) All participants providing services including intermediate
consolidation points shall have no responsibility or liability for any
data that may remain on a video display device if an information
storage device is included with the video display device.
(g) A city, county or other governmental agency may not require
households to use the intermediate consolidation points to the
exclusion of other methods allowed in paragraph (b).
Subd. 3. [MANUFACTURER REGISTRATION AND CERTIFICATION.] (a) On and
after January I, 2006, it shall be unlawful to sell a video display
device in this state unless the manufacturer of the video display
device has (1) registered with the commissioner, (2) certified that
the manufacturer will be in compliance with subdivisions 2 and 4 as of
July I, 2006 and thereafter and (3) verified names and brands. A
retailer shall not be responsible for an unlawful sale pursuant to this
subdivision if the certification relied upon by the retailer in making
the unlawful sale was incorrect, or if the registration expired or was
revoked and the retailer took possession of the video display device
prior to the expiration or revocation of the registration and the
unlawful sale occurred within six months after the expiration or
revocation. (b) On January I, 2006 annually thereafter, each
manufacturer of a video display device sold in Minnesota shall submit a
registration and certification to the commissioner. Registration shall
include but not be limited to a listing of all brand labels
manufactured or owned by the manufacturer, its subsidiaries, or any
companies acquired by the manufacturer. The registration shall also
specify the entity that will be responsible for implementing the
manufacturer's requirements as specified in subdivisions 2 and 4, and
the entity's contact information. (c) On July I, 2007, and each year
thereafter, each manufacturer of a video display device sold in
Minnesota shall submit a written certification, signed by an official
of the manufacturer, that the manufacturer is in compliance with the
requirements in subdivision 2 and 4. The commissioner shall accept the
certification as prima facie evidence that the manufacturer is in
compliance with subdivision 2. (d) The commissioner may, at any time,
revoke a registration upon being presented with evidence that the
manufacturer is not in compliance with the requirements of this
section. (e) The commissioner may charge a registration fee to cover
the agency's costs of administering the requirements under this
section. (f) Commencing on January I, 2006 and each July 1
thereafter, the commissioner shall publish on the agency's Web site a
list of video display device manufacturers and all brand labels for
which the commissioner has determined that the manufacturer's
registration, certification, and contact information is in compliance
with subdivisions 2 and 4.
Subd. 4. [MANUFACTURER REPORTING.] Quarterly commencing on October 1,
2006, and each quarter thereafter, a manufacturer of video display
devices or a representative organization of manufacturers shall provide
information to the commissioner that specifies the following
information regarding video display devices discarded from Minnesota
households: (1) the total number and pounds of video display devices
collected during the preceding year, together with the total number and
pounds of video display devices reused or refurbished for reuse, and
the total number and pounds of video display devices recycled or
resold; and (2) a general description of the processes and methods used
to recycle, refurbish, or reuse the video display devices and any
disassembly, physical recovery operation, or other operation that was
used, the location where these activities occurred, and whether these
activities were conducted in accordance with applicable rules,
standards, and requirements adopted by the US Environmental Protection
Agency for the environmentally sound management of electronic waste. If
a manufacturer fulfills its responsibilities under subdivisions 2
through a representative organization of manufacturers, the reporting
requirements in this subdivision may be satisfied by the representative
organization.
Subd. 5. [PERFORMANCE GOALS.] (a) It is the intent of the state to
ensure that all video display devices discarded by households are
collected, and reused or recycled. In order to meet this goal with
adequate planning and participation of manufacturers and municipalities
as it relates to solely to manufacturers' abandoned waste, the state
hereby establishes the following minimum annual performance goals:
(1) by July 1, 2006, the goal for the total amount of video display
devices collected from households for reuse or recycling equals 0.025
video display devices per half of the residents of the state; (2) by
July 1, 2007, the total amount of video display devices collected from
households for reuse or recycling equals 0.055 video display devices
per resident of the state; (3) by July 1, 2008, the total amount of
video display devices collected from households for reuse or recycling
equals 0.060 video display devices per resident of the state; and (4)
by July 1, 2009, the total amount of video display devices collected
from households for reuse or recycling equals 0.065 video display
devices per resident of the state.
(b) Quarterly, the Commissioner will compare actual video display
devices discarded by households with that year's performance goal and
inform all manufacturers of the current status of video display device
discards to the goal. Thirty days prior to the end of the final quarter
of the year, the Commissioner shall establish the total number of video
display devices discarded that year and the manufacturer's pro rata
share responsibility to collect, reuse or recycle video display devices
shall be applied to that total number. From July 1, 2006 through June
30, 2009, each manufacturer's pro rata share responsibility shall also
include orphan waste. (c) The director will set new performance goals
for July 1, 2009 on no later than January 1, 2009.
Subd. 6. (ESTABLISHING AND CALCULATING PRO RATA SHARE) (a) Commencing
January 1, 2006 through June 30, 2007, the brand tally shall be used by
the Commissioner to set each manufacturer's pro rata share for
collection, reuse or recycling of video display devices discarded by
households. The brand tally shall continue to be used after June 30,
2007 unless a majority of manufacturers agree to fund a video display
device sort acceptable to the commissioner to determine actual weights
and numbers of video display devices discarded by households in the
state. The manufacturer's pro rata share established by such a sort
shall continue to apply until a majority of manufacturers fund another
sort consistent with the requirements of this subdivision. (b)
Manufacturers' pro rata share will be calculated according to the
following two tables. In the event the brand tally is replaced by a
manufacturer sort, appropriate changes to the table will be made. The
table will be modified by the commissioner following the establishment
of new performance goals for July 1, 2009 on. (c) The brand tally
information reflects manufacturers' pro rata share of orphan waste
collection, reuse or recycling from July 1, 2006 through June 30, 2009.
(d) Thirty days prior to the end of each year, the director shall
replace the performance goal for that year with the amount of actual
video display device discarded from households. A manufacturer's
compliance with collection, reuse or recyling of its pro rata share
will be determined based upon the amount of actual video display
devices discarded from households each year.
Year Performance pecentage of Individual Average
Goal Total TVs Manufacturer's weight
Brand Tally Percentage
June 30, State 46.4 60 lbs
2006 population X
.025
July I, 2006 State 53.0 60 lbs
- June 30, population X
2007 .055
July I, 2007 etc
(similar for monitors except 30 lbs and 33.6 brand tally and 37 with
orphan)
Subd. 7. [OFFICE OF ENVIRONMENTAL ASSISTANCE DUTIES.] The Office of
Environmental Assistance shall: (a) Within four months of the
enactment of this chapter, establish procedures for registering and
maintaining such registrations and the means for making such
registration information easily available to manufacturers,
distributors, retailers and members of the public. (b) Within two
months following the enactment of this section, the director shall seek
applications for the establishment of intermediate consolidation
points. The director shall seek to receive at least 15 applications
with at least ten of the applications from outside the metropolitan
area. Within two months of the receipt of such applications, the
director shall establish a list of approved intermediate consolidation
points and shall make a list available to manufacturers, any
representative organization of manufacturers, local government, solid
waste haulers, and the general public. The director shall thereafter
maintain and update the list by approving new applications qualified to
be intermediate consolidation points, and deleting the points no longer
eligible or available for placement on the list. (c) Within six months
of the enactment of this chapter, establish reporting requirements for
consolidation points as well as for manufacturers collecting, reusing
and recycling video display devices utilizing other methods. (d) As of
January I, 2006, the office shall coordinate the pick up by
manufacturers of full truckloads of video display devices from
intermediate consolidation points and as of April I, 2006, have a plan
for municipalities to manage and be reimbursed for managing
manufacturers' abandoned waste; (e) Each year calculate and verify with
the Commissioner the pro rate share for each manufacturer consistent
with subdivision (f) By December I, 2006, and each year
thereafter, the director shall assess progress with manufacturers
meeting their responsibilities pursuant to this section. By December
I, 2007, and every two years thereafter, the director shall submit a
report as part of the report required in section 115A.411 to the
legislature evaluating the programs established under this section. The
report shall provide data on the total weight of video display devices
collected, reused or recycled, the total weight collected, reused or
recycled from each registrant and a discussion of various collection
programs used to collect the video display devices, including but not
limited to the consolidation points established pursuant to this
section. If the commissioner determines that manufacturers have not met
their responsibilities, the director shall recommend alternative
methods for ensuring that all discarded video display devices are
collected and recycled or reused. The report due on December I, 2008,
shall include the office's assessment and evaluation of video display
device collection, transportation, and reuse or recycling programs in
the state on the office's Web site and through any of its other usual
methods of providing public information. (g) In addition to the report
described in this section, the director shall evaluate in each odd-
numbered year beginning in 2007, the amount and composition of other
household electronic wastes such as computer central processing units,
and shall recommend the addition or deletion of products to be covered
under this section. By January I, 2009, the director will set the
performance goals to be used for planning purposes by manufacturers for
the next ___years.
Subd. 8. [CREATION OF THE ELECTRONICS RECYCLING MANAGEMENT
ASSOCIATION]. An association may be created by the manufacturers to
facilitate compliance with this Act. The association is to be governed
by a board of directors consisting of manufacturers of video display
devices and local government representatives. Association
responsibilities may include: 1) Facilitating transportation and
recycling of video display devices from the point of consolidation
according to environmentally-sound management standards. 2) Working in
conjunction with the agency to ensure that a sufficient number of
consolidation points exist and are distributed across the state. 3)
Providing technical assistance to collection agents and consolidation
points on proper handling and operational procedures. 4) Conducting
public education and outreach on the collection and recycling of video
display devices. 5) Reporting to the agency on progress towards meeting
the goals. (b) The Association may choose to extend its
responsibilities to provide any or all manufacturers' responsibilities
in Subdivision 2.
Subd. 9. [ENFORCEMENT.] This provision may be enforced under sections
115.071 subd. 1,3,4,5 and 6 and 116.072.
Subd. 10. (INDEMNIFICATION: MUNICIPALITIES) (a) A municipality when
participating at an intermediate consolidation point or providing for
the collection, reuse or recycling of manufacturers' abandoned waste
pursuant to this section, is an employee of the state, certified to be
acting within the scope of employment for purposes of the
indemnification provisions of section 3.736 subdivision 9 for claims
that arise out of the collection from households and storage of video
display devices as well as from the subsequent collection and recycling
or reuse of video display devices by manufacturers from the
intermediate consolidation points. (b) The state is not obligated to
defend or indemnify a municipality under this subdivision to the extent
of the municipality's liability insurance. The municipality's right to
indemnity is not a waiver of the limitations, defenses and immunities
available to either the municipality or the state by law.
Subd. 11 [TERMINATION.] The requirements under subdivisions 1 to 7
shall terminate 30 days after the director publishes a notice in the
State Register that a national program for effectively collecting,
transporting, and reusing or recycling waste video display devices is
established and implemented throughout the state.
Office of the
County Board
Dakota County
Administration Center
1590 Highway 55
Hastings. MN 55033
651.438.4418
Fax 651.438.4405
www.co.dakotamn.us
o
Printed on recycled paper
with 30% post-consumer- waste.
AN EQUAL OPf>ORTUNITY EMPLO'!1:R
~~
March 15, 2005
Mayor Kevan A. Soderberg
City of Farmington
325 Oak Street
Farmington, MN 55024
Re: Request for Support for Management of End-of-Life TV and Computer Monitor
Legislation
Dear Mayor Soderberg:
I am asking you for your support on legislation to address an important environmental
issue.
The Problem. Major technology advances in TVs and computers and the approaching
deadline of conversion to digital TV broadcasting (Le., HGTV) is providing Minnesota
households unprecedented new options in the areas of entertainment and computing.
While there are innumerable benefits to our state associated with technological advances,
there is a down side as well. When new equipment is purchased, the need to dispose of
old equipment arises. TVs and computer monitors with cathode ray tubes (CRTs), or
picture tubes, contain from 2 - 8 pounds of lead per unit, as well as other heavy metals and
contaminants that are known to impact public health and the environment when not
properly managed. These items should not be placed in the trash, but rather should be
recycled.
The Solution - Part 1. The Minnesota Legislature passed legislation in 2003 to prohibit
the disposal of TVs and computer monitors with CRTs in the mixed waste stream, effective
July 1, 2005. While the action of the Legislature in 2003 went in the right direction in terms
of protecting the environment and creating opportunities for greater levels of recycling, it
left the state in the precarious position of having a disposal ban for TVs and computer
monitors without a comprehensive infrastructure to provide convenient and affordable
recycling options for citizens. Without this infrastructure, local government will be on the
receiving end of citizen demand for drop-off and recycling options. Most local units of
government are not wiiiing or not able to raise taxes and fees needed to create a
government response to the growing demand for electronic waste recycling services.
The Solution - Part 2. Given this situation, the Solid Waste Management Coordinating
Board (SWMCB), representing Anoka, Carver, Dakota, Hennepin, Ramsey and
Washington Counties, is working with legislators to pass legislation that requires
manufacturers of TVs and computer monitors to establish collection and recycling
programs for Minnesota households.
Request for Support. Given the importance of this issue, the SWMCB is requesting
Minnesota counties and cities join in supporting an electronics legislative initiative.
Specifically, we ask that you distribute this request and ask your council members to
consider adopting a resolution of support (model resolution attached).
Mayor Kevan A. Soderberg
March 15, 2005
Page 2
If you have any questions, please don't hesitate to contact me or:
Lori L. C. Frekot, Environmental Initiatives Supervisor
14955 Galaxie Avenue
Apple Valley, MN 55124
Fax: 952-891-7556
Phone: 952-891-7002
E-Mail: lori.frekot@co.dakota.mn.us
If your city decides to support this initiative, please send a copy of the resolution to the County at the
aforementioned address and we will forward it to the SWMCB. The SWMCB and Dakota County greatly
appreciate your consideration of this request.
Sincerely,
~~'1H~~
Dakota County Board of Commissioners, Chair
Solid Waste Management Coordinating Board, Chair
Enclosure: Model Resolution
cc: Members, Dakota County Board of Commissioners
Members, Solid Waste Management Coordinqtfng Board
David Urbia, Farmington City Administrator./
Brandt Richardson, Dakota County Administrator
Model Resolution
CRT Waste
Whereas, technological advances in the areas of computers and televisions has
created an inadvertent environmental problem when electronic products need to
be disposed; and
Whereas, this waste stream, called E-waste, includes old TVs and computer
monitors that have picture tubes or cathode ray tubes containing 2 to 8 pounds of
lead per tube; and
Whereas, these items contribute to lead in our water, air, and soil when disposed
with other mixed wastes, and
Whereas, [name of organization] supports efforts to ensure a long-term and
sustainable system to ensure the proper management of old TVs and computers
without reliance on government-only solutions.
Therefore, Be It Resolved that [name of organization] supports the Solid Waste
Management Coordinating Board's legislative initiative to create a viable solution
for electronic waste before the legislative prohibition on placement of products
with cathode ray tubes (televisions and computer monitors) becomes effective on
July 1, 2005; and
Be It Further Resolved, that legislation to solve this problem should include
provisions to require manufacturer responsibility, reliable and convenient
collection options, responsible recycling of CRTs, a mechanism to address the
backlog of CRTs, and a funding method that does not require substantial end-of-
life fees.
?J
CITY OF FARMINGTON
SUMMARY OF REVENUES
JANUARY & FEBRUARY, 2005
16.67 % Year Complete
))llllllriIIJI11111:::::I.I:I!:II::~'~:1:1::I:I!I!II:11 ::::::11111:111
% $ %
GENERAL FUND
Property Taxes 4,750,293 0.00 0.00
Licenses/Permits 1,124,905 42,003 42,003 3.73 124,156 12.96
Fines 78,100 280 280 0.36 514 0.65
Intergovernment Revenue 310,000 62,697 62,697 20.22 66,761 20.80
Charges for Service 386,000 4,790 4,790 1.24 18,662 3.85
Miscellaneous 235,000 43,205 43,205 18.39 51,661 14.53
Transfers 236 000 39 333 39 333 16.67 51 667 16.67
Total General Fund 7 120298 192 308 192 308 2.70 313421 5.18
SPECIAL REVENUE
HRA Operating Fund 20,500 326 326 1.59 101,596 32.23
Police Forfeitures Fund 8,050 108 108 1.34 1,043 12.96
Park Improvement Fund 292,000 22,992 22,992 7.87 51,441 33.91
Recreation Operating Fund 301,500 4,802 4,802 1.59 8,263 3.09
Ice Arena 247,500 59,902 59,902 24.20 0.00
ENTERPRISE FUNDS
Ice Arena 0.00 62,386 21.90
Liquor Operations 3,715,746 405,577 405,577 10.92 367,642 11.83
Sewer 1,333,000 214,860 214,860 16.12 153,732 11.28
Solid Waste 1,557,000 221,922 221,922 14.25 211,830 14.15
Storm Water 235,000 35,702 35,702 15.19 35,730 13.76
Water 1 695 000 166 833 166 833 9.84 171 612 10.81
Total Revenues 16525594 1 325 332 1,325332 8.02 1 478 696 9.93
CITY OF FARMINGTON
SUMMARY OF EXPENDITURES
JANUARY & FEBRUARY, 2005
16.67 % Year Com lete
.. ... . . . . . . .
no. ...............
. . . . . . . . . . . . . . . . . . . . . . . . . .
.... .......... ...............
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
.. .............. ................
. . ....... ................
... ............ ......... .............
'::::)))(JrEMs((((((::':(((" .
GENERAL FUND
Legislative
Administration
Elections
Communications
Human Resources
Information Technology
Finance
Planning
Building Inspection
Community Development
Police Administration
Patrol Services
Investigation Services
Emergency Management
Fire
Rescue
Engineering
G.I.S.
Streets
Snow Removal
Signal Maint
Natural Resources
Park Maint
Forestry
Building Maint
Recreation Programs
Outdoor Ice
Transfers Out
Total General Fund
SPECIAL REVENUE
HRA Operating
Police Forfeitures Fund
Park Improvement Fund
Senior Center
Swimming Pool
Ice Arena
ENTERPRISE FUNDS
Ice Arena
Liquor Operations
Sewer
Solid Waste
Storm Water
Water Utility
Total Ex enditures
67,162
455,528
10,875
70,882
195,206
107,783
413,638
174,080
406,738
158,997
603,905
1,518,203
277,602
5,200
425,849
43,110
284,465
9,798
472,632
102,935
105,600
56,285
407,186
o
157,995
375,644
o
213000
7120298
42,100
8,050
528,000
148,444
142,533
247159
o
3,561,633
1,505,497
1,801,506
400,884
1 140558
18,148
69,732
10,130
28,822
1,938
64,639
28,469
60,168
14,010
122,459
228,637
41,679
1,059
31,643
884
46,399
39
57,930
48,130
9,399
7,328
49,391
17,669
52,157
1 010859
4,678
348
11,486
19,945
2,251
56 711
428,539
179,475
224,277
39,126
87 788
)P~P!;N.J? )))~?))m,p!;RQ~Rr:
~ rrr~r2Q05r~r .~t rrrrttttttrrrr fmrm2mf4rrr~
% $ %
18,148
69,732
10,130
28,822
1,938
64,639
28,469
60,168
14,010
122,459
228,637
41 ,679
1,059
31,643
884
46,399
39
57,930
48,130
9,399
7,328
49,391
17,669
52,157
1 010859
4,678
348
11 ,486
19,945
2,251
56 711
o
428,539
179,475
224,277
39,126
87 788
16,646,662 2,065,483 2,065,483
27.02
15.31
0.00
14.29
14.76
1.80
15.63
16.35
14.79
8.81
20.28
15.06
15.01
20.37
7.43
2.05
16.31
0.40
12.26
46.76
8.90
13.02
12.13
0.00
11.18
13.88
0.00
0.00
14.20
11.11
4.32
2.18
13.44
1.58
22.95
0.00
12.03
11.92
12.45
9.76
7.70
12.41
12,401
53,882
7,363
20,601
4,015
52,404
22,295
47,052
10,868
111,556
174,498
30,747
23
38,984
3,250
38,917
3,996
46,549
25,270
12,716
38,582
5,252
12,204
43,747
2,992
820164
3,828
1,080
1,144
18,774
2,662
o
45,043
361,442
165,242
207,101
23,752
69 533
1,719,765
19.30
12.51
0.00
10.51
11.27
7.32
13.40
13.10
13.44
11.64
21.32
15.11
11.89
1.44
9.93
8.33
14.43
42.82
11.12
25.82
12.98
0.00
14.78
5.10
9.97
14.21
77.71
0.00
13.55
1.32
9.60
0.52
14.82
1.98
0.00
17.16
11.69
4.61
13.69
6.27
2.83
9.49
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
7.4
TO:
Mayor, Council members, City Administrator/w'v-
FROM:
Robin Roland, Finance Director
SUBJECT:
School & Conference - Finance Department
DATE:
March 21, 2005
INTRODUCTION
Attendance at the National Government Finance Officers Association Conference held
June 26 - 29 in San Antonio Texas is being planned.
DISCUSSION
This annual event for Government Finance Officers within provides a look at issues
affecting government finance on the national scale. This year's theme is "Expanding the
Frontiers of Government Finance" and a copy of the conference schedule is attached with
this memo. This conference qualifies as continuing education for professional finance
personnel.
In addition, in my role as treasurer of the Minnesota GFOA, my attendance at the
National conference helps coordinate the Minnesota membership in attendance there.
BUDGET IMPACT
The adopted 2005 budget includes funding for this conference.
ACTION REQUIRED
This memo is for Council's information only.
Respectfully submitted,
gd/'--/
Robin Roland
Finance Director
Confere.nce at a
CPE Credits
Available
II
a.m. - 4 p.m.
a.m. - 5 p.m.
10 a.rn. - Noon
12:30 p.m. - 1:30 p.m.
General Session
Concurrent Sessions
Discussion Groups
Registration Open
Exhibits Open
Technology Resource Group Meeting
Women's Public Finance Network Meeting - Open to all conference attendees
1:30 p.m. - 2:30 p.m. 1 CPE each >Solving the Puzzle: >How to Develop an Effective >Check 21 and You
Accounting for Derivatives Fiscal Monitoring System
>Risky Business: A Look at the Newest
Risk Assessment Guidance from COSO
2:45 p.m. - 3:45 p.m. 1 CPE each > The Price is Right: >Putting the "Improvement"
Getting the Most from Cost Accounting in Business Process Improvement
>Trifecta: Auditing Standards ,
After Sarbanes-Oxley
4 p.m. - 5 p.m.
Monday, June 27, 2005
8 a.m. - 4:30 p.m.
8:30 a.m. - 10:15 a.m. 2 CPE
9:30 a.rn. - 4:30 p.m.
3:30 p.rn. - 5:30 p.m.
10:30 a.m. - 12:10 p.m. 2 CPE each
1:25 p.m. - 3:05 p.rn.
2 CPE each
3:20 p.m. - 5 p.m.
2 CPE each
Registration Open
General Session
Exhibits Open
>The Big Picture: The Accounting >The Holy Grail: Achieving
and Auditing Year in Review Structural Balance for Good
1t'..L~.n~':~~~~~~<Q~~~:~~))r;~ji;&i,"#;~~~~~~..
>1 Think I Am Going To Be Sick! >Making Performance
Accounting for the Cost of Management Measure Up
Postretirement Healthcare and
Other Postemployment Benefits
>Don't Let This Happen to You!
Avoiding Financial Reporting Deficiencies
> The Fifth Degree:
Lessons Learned from SAS 99
>Catch 'Em If You Can: Preventing
Payment Fraud
>By the People and for the People:
Citizen Involvement in Public Budgeting
>Investing Public Funds 101
esday, June 28, 2005
8 a.m. - 4:30 p.m.
8 a.m. - 11:45 a.m.
1 p.m. - 3:30 p.m.
9 a.m. - 10 a.m. 1 CPE each
10:15 a.m. - 11:55 a.m. 2 CPE each
1:55 p.rn. - 3:35 p.m.
2 CPE each
3:50 p.rn. - 4:50 p.m.
1 CPE each
Registration Open
Exhibits Open
General Session
>My Blue Heaven! The 2005 GAAFR
>Thank You for Sharing: The Mechanics
of Shared Service Agreements
>Economic Forecast: What's Ahead
>What Do You Think? Auditors' Opinions
on Internal Controls in the Wake
of Sarbanes-Oxley
>Performance Measurement:
Your Responsibility and Mine
>Establishing Strategic Partnerships
with Departments
>Investment Strategies
for the Current Economy
>The Investment Portfolio Game:
Testing Your Strategies
>By the Numbers:
The New Statistical Section
>Making Sense of It All: Explaining
Financial Reporting to Non-Accountants
>Great Idea I GFOA's Recommended
Practices on Accounting, Auditing,
and Financial Reporting
>Back to School: Accounting and Financial
Reporting for School Districts
>For the People: Trends in Popular Reporting
'''i.\J.';~i~'~i(At~~!~:~~,~.it~~~1''''
"'~:'''Y~~~~~~''M
8:30 a.m. - Noon
Wednesday, June 29, 2005
Registration Open
8:30 a.m. - 10:10 a.rn. 2 CPE each >What I Meant to Say Was ...: How to Write >Translating Strategy into Results i
a Better Letter ofTransmittal and MD&A with the Balanced Scorecard
>Dirty Business:
Accounting for Pollution Remediation
.25 a.m. - 12:05 p.m. 2 CPE each >Think of it This Way...: >What's New? Evaluating Contemporary >Banking Relations:
Explaining Pension and Benefits Accounting Budgeting Applications Getting the Most from Your Bank
to Elected Officials and Citizens
>On the Record: How to Establish
and Maintain Control over Capital Assets
--taconference at a Glance
All preconference seminars, conference sessions, meetings, luncheons, and
exhibits will be at the Henry B. Gonzalez Convention Center.
>Direct from Washington: Regulatory >Managing Stress in a Stress-Filled World >Revenue-Enhancing Technology
News You Can Use for Government's "Top Une"
> The Risks and Realities >Workforce Solutions for the 21st Century >Consumer-Driven Health Care >Information Systems for
of Pension Obligation Bonds Meets the Public Sector Smaller Governments
>What Rnance Officers Need to Know
about Economic Development
>Getting the Most out of Your ERP Investment
>Open for Business: How the Central
Post Office Is Making Disclosure Easier
>Polishing Your Presentation Skills
>Bond Basics
>Preventing and Managing
Conflicts of Interest
>Opportunities and Obligations: The Finance
Function and E-Government
>Your Economic Development Toolbox
>Motivational Strategies for Public Managers
>Sustaining DB Plans in a DC World
>Back to the Drawing Board:
Business Process Design and Automation
>Pencil to Paper:
Business Writing for Finance Officers
>DROP Plans: Can They Work?
>Procuring Enterprise Systems
large and Small
>Demystifying Derivatives
>Risk and Reward in
Local Economic Development
> The Politics of Public Finance
>Reevaluating the Risks
and Rewards of Equit
>Health Care Costs:
Dealing with the 80/20 Rule
> Technology as the Catalyst
for Government Transfoonation
>On a Shoestring:
Strategies for Funding IT on a Tight Budget
>Arbitrage: The Good,
the Bad, and the Ugly
>Writing for Government Finance Review
>Moving On Up: >Can Retiree Health Care Be Saved?
Managing Your Career in Public Finance
'0-- inking the Use of Short-Term
_nd Variable-Rate Debt
i
Conference at a GlanceT
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ciJarmington.mn.us
71 '
TO: Mayor, Councilmembers, and City Administrator~\..J'..-
FROM: Brenda Wendlandt, Human Resources Director
SUBJECT: Appointment Recommendation - Community Development
DATE: March 21,2005
INTRODUCTION
The recruitment and selection process for the appointment of a full-time Economic Development
Specialist to fill a full-time position authorized in the 2005 Budget in the Community Development
Department, has been completed.
DISCUSSION
During the 2005 budget process, it was determined that there was a need to add a new position within
the Community Development Department. This position was to provide assistance to the Community
Development Director in the area of economic development.
While the Community Development Director will maintain the lead role with regards to economic
development, the Economic Development Specialist will provide assistance in developing a
marketing plan for the City, coordinating and implementing the Community Block Grant Program
and implementing other programs to attract and retain business. Additionally, the position will be
responsible for maintaining an inventory of available properties and for responding to and following
up with all inquires with regards to business opportunities. This position will report to and work
closely with the Community Development Director on all issues pertaining to economic
development.
After a thorough discussion between the City Administrator, Community Development Director and
the Human Resources Office regarding the requirements of the position, an offer of employment has
been made to Ms. Tina Schwanz, subject to ratification by the City Council.
Ms. Schwanz has been working as first an Intern and then as a temporary Planning Associate for the
City of Fannington since January 2004 and has taken on tasks supporting economic development.
Her knowledge, skills and qualifications meet the minimum qualifications for the position.
BUDGET IMPACT
Funding for this position is authorized in the 2005 budget.
ACTION REQUESTED
Approve the appointment of Ms. Tina Schwanz in the Community Development Department,
effective March 22,2005.
Respectfully Submitted,
/ ~ ;~/-"1,4_k..
X:jU_IU!lk/:tL/d/ud[~
I
< Brenda Wendlandt, SPHR
Human Resources Director
cc: Personnel file
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
(651) 463-7111 . (651) 463-2359
www.ci.fannington.mn.us
<~,
o
TO:
Mayor, Councilmembers, and City Administrator G-----
William Weierke ~
Public Works Supervisor,
FROM:
SUBJECT:
Authorize Advertisement for Bids
DATE:
March 21, 2005
INTRODUCTION & DISCUSSION
Staff is requesting permission to place an advertisement for bids to sell a 1985 L8000 snow plow
truck. A replacement snow plow truck was purchased in 2004.
BUDGET IMPACT
The funds received would go back into the General Fund.
ACTION REQUESTED
Authorize staff to place an advertisement for bids for the sale ofthe 1985 L8000 snow plow truck.
Respectfully Submitted,
I,!~~~
William Weierke
Public Works Supervisor
cc: file
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
7/
TO:
Mayor, Councilmembers and City AdministratoYv---
FROM:
Lisa Shadick, Administrative Services Director
SUBJECT:
City Participation in Spring Auction
DATE:
March 21, 2005
INTRODUCTION
The City ofPannington has the opportunity to participate in a public auction to dispose of
vehicles and surplus equipment.
DISCUSSION
Valek Auctions will serve as the auctioneer at a Spring auction to be held on Saturday, April 2,
2005, at the Dakota County Fairgrounds. Items to be sold include five police forfeiture vehicles,
three City vehicles and other miscellaneous items.
BUDGET IMPACT
Proceeds from this auction would have a positive impact on the budget. The Auctioneer's
commission terms are dependent upon the sale of the items sold and are as follows:
$0 - $100
$101 - $300
$301 - $400
$401 - and above
20% Commission
15% Commission
10% Commission
8% Commission
The City will receive a proceeds check minus commissions shortly after the sale.
ACTION REQUESTED
Acknowledge the City's participation in the Spring Auction to be held April 2, 2005.
Respectfully submitted,
~;~L /1, rI/r /( cI/~1::
.'-.......".
Lisa Shadick
Administrative Services Director
7L
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO: Mayor and Councilmembers
FROM: David Urbia, City Administrator
SUBJECT: Schools and Conferences - Administration
DATE: March 21,2005
. INTRODUCTION
As a member of the International City County Management Association (ICMA), I have attended
in the past this organization's various conference and training opportunities. I believe this
seminar is an excellent opportunity to obtain continued training and development within the
profession of local government management.
DISCUSSION
I have included a copy of the conference schedule. I proposed to attend the Center for
Performance Measurement on Tuesday, the Customer Value Proposition ICMA University
Workshop on Wednesday morning, and then follow the remaining schedule selecting relevant
presentations and sessions for our city. I have also included information about the ICMA's
Voluntary Credentialing Program. I would like to make this a performance goal for myself and
by being able to meet with representatives here, I would be able to get this process started
appropriately.
BUDGET IMPACT
Registration fee is $575, travel, lodging, sustenance $900. Past and current budgeting for the
City Administrator includes $2,750 to attend ICMA, MCMA, and LMC schools and conferences.
This year, I propose to attend or have already attended the following: MCMA Mid-Winter
Professional Development Seminar (Alexandria, MN), MCMA Annual Conference (Brainerd,
MN), ICMA Best Practices Seminar (Austin, TX), and the ICMA Annual Conference
(Minneapolis, MN). These four excellent training and networking opportunities will be within
this budgeted amount.
ACTION REQUESTED
Approve school and conference request to attend the 2005 ICMA Best Practices Seminar to be
held in Austin, Texas Apri126-28, 2005 for the City Administrator.
lly sub i;zj
David M. Urbia
City Administrator
B~sr P~CTICES
2 D O:J Explore the Local Government "Peiformance Dividend"
Described as "committed to rigorous management and perform-
ance in all areas of government," Austin, Texas, provides the per-
fect backdrop for ICMA University Best Practices 2005. This
outstanding event takes place at the Hilton Austin, April 27-28,
with special pre-conference forums beginning April 25.
Best Practices 2005 will feature the in-depth, case-study exam-
ination of eight successful local government programs, plus pre-
sentations, workshops, and other educational and networking
opportunities. Through facilitated small-group discussions and
comprehensive written materials (available only to registrants),
participants will gain a full understanding of what was accom-
plished in each locality and take home a wealth of ideas and
approaches that can be put to use in their communities.
Who Should Attend?
Best Practices is the ideal, low-cost professional development
event for staff at all levels of local government, including:
./ Chief administrative officers and assistant CAOs
./ Department heads
./ Information technology directors
./ Personnel/benefits managers
, Staff engaged in organizational reengineering and interagency
armerships
What Will Be Offered?
Practitioners and parmers from each featured locality will lead
interactive discussions with participants on:
./ Breaking through governmental bureaucracy to realize tangible
savings and increase productivity
./ Developing strategic parmerships for dealing with spiraling
health insurance costs
./ Enhancing technology to increase resident access to local services
./ Redeveloping vacant property into new affordable housing
./ Using performance measurement data to successfully analyze
operations, enhance decision making, and improve communica-
tion between the local government and its residents
./ Meeting the economic challenges of military base closings/reuse
Best Practices 2005 Also Will Offer...
./ Workshops on discovering your leadership strengths, scenario
planning, and knowing what your citizens value and expect
./ Marketplace of Ideas roundtables and special concurrent sessions
./ Study tours of innovative projects throughout the Austin area
./ Two forums targeted to individuals involved in performance
measurement and the management of military installations. See
the "Special Forums" section of this brochure for details.
Note: Special discounts to attend Best Practices 2005 are available to teams of two or more registrants from the same community
and to all Texas attendees.
Schedule of Events
! leMA University
Best PytUtices
2005
Pre-Conference Activities
MONDAY TO WE DNESDAY, APRIL 2c, 27
12:00 p.m. Mon.-
1 :00 p.m. Wed.
Installation Management Forum. Attendees must
be Army installation management personnel. See
registration form for details.
TUE SDAY, APRIL 26
8:30 a.m.-5:00 p.m.
ICMA Center for Performance Measurement Forum.
Open to all local government employees. See regis-
tration form for fees and information.
WE DNE SDAY, APRIL 27
8:30-11:45 a.m.
Concurrent ICMA University Workshops. Open to
all Best Practices 2005 registrants for a reduced
rate. See registration form for fees and
information.
. Go from Good to Great by Discovering Your
Strengths
. Scenario Planning: Making Your Community's
Vision a Reality
. The Customer Value Proposition: Knowing
What Your Citizens Value and Expect from
Your Local Government
Best Practices 2005 Program
WEDNESDAY, APRil 27
1:00-1:30 p.m.
1:45-3:15 p.m.
3:30-5:00 p.m.
6:00-7:30 p.m.
Opening Plenary Session
Case Study Presentations
Case Study Presentations
Welcoming Reception Hosted by the
City of Austin
THURSOAY APRIL 18
7:30-8:20 a.m.
Marketplace of Ideas Roundtables
. Citizen Involvement
. 311 Customer Service
. Military/Local Government Partnerships
. Town and Gown Community Issues
Case Study Presentations
Concurrent sessions:
. Retiree Health Care
. Funding City Projects through Water/Utility
Retrofits
. Project Management
. Homeland Security Cooperation
. Parking Ticket Administration
Case Study Presentations
Closing Plenary
Study Tour (sign up on-site)
Mt. Plains Regional Council ~Q
8:30-10:00 a.m.
10:10-11:00 a.m.
11:10 a.m.-12:4O p.m.
12:55-1:40 p.m.
1:45-4:15 p.m.
1:45-5:00 p.m.
B,sr P~CTICES
2 D O":J Case Studies
Each Best Practices 2005 case study will feature a team of presenters from the community or
organizations that were involved and will provide extensive opportunities for interactive, small-
group discussion. This year's case studies, which support a number of leMA Practices for Effective
Local Government Management, include:
Reengineering Your Organization
Corpus Christi, Texas (pop. 300,000),
has rapidly adopted a number of leading
practices, standardized operations, and
technology improvements across depart-
mental boundaries to dramatically
improve productivity and service levels.
In the process, employees improved
their skills and took charge of their own
career development, blending effective-
ness with efficiency and high levels of
customer service. Through their work
with EMA, Inc., which for the past 30
years has focused on the technology and
business management needs of munici-
M lities, utilities, and manufacturers, the
developed a series of strategies that
~~~ulted in significant reductions in
overtime, a 30-percent savings in water
department personnel costs, and an
improved utility bond rating. Addresses
lCMA Practice Groups 1, 3, and 12: Staff
Effectiveness, Functional and Operational
Expertise and Planning, and Human
Resources Management.
Local Government Partnerships for
Serving Military Bases
The Presidio has long been a significant
historical and economic presence in the
community of Monterey, California
(pop. 30,000). Although Fort Ord closed
its facilities at that location in the 1990s,
the site currently houses the Defense
Language Institute and more than 5,000
military and civilian staff and students.
Continuing economic challenges and
more base closing considerations led the
city and the Department of Defense to
form an innovative partnership.
Through a contractual agreement, city
staff and city equipment maintain the
sidio's street, sewer, storm drain, and
er infrastructure, thus enabling the
institute to focus on its core mission; the
military base to save money; the city to
generate additional revenue; and the
Presidio to retain its position as a com-
munity presence. Addresses lCMA
Practice Group 3: Functional and
Operational Expertise and Planning.
Health Coverage Collaboration
Faced with rising health insurance costs
and limited choices, the Texas cities of
Bryan (pop. 66,000) and College
Station (pop. 68,000) joined forces with
Brazos County (pop. 152,000) to form
a consolidated employee health care
plan. Through changes in plan adminis-
tration and a requisite change in state
law, these three localities conducted a
joint RFP while retaining individual
decision-making authority. The commu-
nities reduced their health care premi-
ums while providing a greater range of
choices of hospitals and health care
providers. Addresses lCMA Practice
Groups 3 and 13: Functional and
Operational Expertise and Planning and
Strategic Planning.
Putting E-Gov Strategies to Work
(Note: This case-study examination will fea-
ture examples from three communities.)
To meet the desires expressed by citizens
in a community survey, Lawrence,
Kansas (pop. 80,000), embarked on a
strategic e-government plan to offer
Web-based city commission agendas and
to provide online payment of utility
bills, recreation class registration, GIS
maps, and job applications. Loudoun
County, Vrrginia (pop. 230,000), trans-
formed two paper-based processes that
also were consuming significant staff
time: distribution of employee pay stubs
and recording of deeds and other land
records. The online availability of these
data has increased citizen access to
records and generated annual savings in
printing and staff time. Through a part-
nership with the League of Minnesota
Cities, leMA, and various private sector
partners, Minnetonka, Minnesota
(pop. 52,000), completely redesigned its
Website and implemented a new request
management system. Results include
improved Website organization and visi-
tor tracking, facilitated request/complaint
entry by either residents or staff, and
more efficient follow-up. Addresses lCMA
Practice Groups 4 and 7: Citizen Service
and 'Technological Literacy.
The S.M.A.R.T. Way to Grow a Better
Community
In 2000, Austin, Texas (pop. 692,000),
adopted a plan to stimulate the produc-
tion of new housing that is S.MAR.T.
(Safe, Mixed-Income, Accessible,
Reasonably Priced, and Transit
Oriented). By providing incentives to
housing developers and playing an advo-
cacy role in the development process,
Austin's S.M.A.R.T. Housing™ has
brought new development to many of the
city's vacant properties and produced
more than 3,800 single-family and multi-
family units, including nearly 3,000 rea-
sonably-priced units. Addresses lCMA
Practice Groups 3 and 4: Functional and
Operational Expertise and Planning and
Citizen Service.
Performance Measurement as a
Management Tool
Building on its initial efforts at data col-
lection, the Westminster, Colorado
(pop. 106,000), performance measure-
ment team met with division managers to
filter their raw data on city services into
more manageable selections, to ensure
that critical services were being assessed,
and to correlate the data directly to
strategic plan goals. The measures that
each department used to analyze opera-
tions, higWight accomplishments, make
improvements, or justify current prac-
tices have also become the centerpiece
for discussions between the city manager
and departments and between the city
and its local residents. Addresses lCMA
Practice Group13: Strategic Planning.
Other Best Practices
2005 Program Highlights
Special Concurrent Sessions
Thursdoy, April 28
As part of Best Practices 2005, ICMA will
also showcase a range of additional local
success stories in an abbreviated fashion.
While not as detailed as the case studies,
each concurrent session will encourage
interaction between the presenters and par-
ticipants. Topics include:
~ Retiree Health Care (Arlington,
Texas, and ICMA-Retirement
Corporation)
~ Funding City Projects Through
WaterlUtility Retrofits (fyler, Texas,
andJohnson Controls)
~ Project Management (Austin, Texas,
and Red Oak Consulting, a division
of Malcolm Pirnie)
~ Homeland Security Cooperation
(Colorado Springs/EI Paso County,
Colorado/Peterson Air Force Base,
and CH2MHill)
~ Parking Ticket Administration
(Des Moines, Iowa)
Marketplace of Ideas Roundtable
Discussions
Thursday, April 28
In addition to structured sessions, attendees
can take part in more informal discussions
around a set of popular topics. This is a
great chance to identify and exchange ideas
with peers facing challenges similar to those
in your community. Among the discussion
facilitators will be a representative from
Hampton, Va., which was the subject of a
case study on 311 Customer Service at Best
Practices 2003.
Special Forums
Installation Management Forum 2005
Monday to U'ednesdoy, April 25-27
In addition to the Best Practices 2005 case-
study examinations, ICMA and the U.S.
Army Installation Management Agency
(IMA) will host the second annual
Installation Management Forum for desig-
nated Army installation management per-
sonnel. ICMA and IMA will host profes-
sional development activities for the IMA
ICMA University Workshops
Wednesday, April 27, 8:30-11:45 a.m.
Go from Good to Great by Discovering Your Strengths.
Join your colleagues for a fast-paced, interactive session that offers
leadership tips from some of today's best-selling management
gurus. The lively discussion will focus on a series of books that
can help you increase your creativity, adopt a different perspective
on management, uncover your talents, and lead a more effective
organization. Featured books include: Hf1W to Think Like Leonartlo
DaVinci by Michael Gelb; Good to Great by Jim Collins; and Nf1W,
Discover Your Strengths by Marcus Buckingham and Donald O.
Clifton. (Note: Nf1W, Discover Your Strengths will be included in
the registration fee for the workshop.) The StrengthsFinder sur-
vey that is a key component of the latter book is based on two mil-
lion interviews conducted by Gallup of those who are the best at
what they do. From this research, 34 distinct talents were
defined. The StrengthsFinder survey will identify your five
greatest strengths that will allow you to go from good to great.
Your results will be used as part of the workshop. Addresses ICMA
Practice Groups 1 and 6: Staff Effeaiveness and Initiative, Risk
'Taking, VISion, Creativity and Innovation.
Scenario Planning: Making Your Community's Vision a
Reality. Scenario planning is a cutting-edge skill for anyone
involved in successful strategic planning and community vision-
ing. Such planning-involving the consideration of a number of
planning components-takes the long view of an issue or problem
and then works backwards to the current situation to determine
what you should do today to ensure the realization of your com-
munity's vision tomorrow. During this workshop, content experts
Career Field 29 attendees in conjunction
with presentations on timely topics pertain-
ing to the management of the Army instal-
lations worldwide. For more information,
visit icma.org/military, or contact Sean
Tolliver at ICMA at stolliver@icma.org.
Center for Perionnance
Measurement Forum
Tuesday, April 26
Each year, the ICMA Center for
Performance Measurement (CPM) offers a
special forum in conjunction with the Best
Practices conference for local governments
interested in this dynamic management tool.
The CPM Forum is open to all local govern-
ment employees for an additional fee regard-
less of whether they register for Best
Practices 2005 or their cities or counties par-
ticipate in the ICMA Center for
Performance Measurement. This year's
forum includes presentations on how to use
performance information with elected offi-
cials and management teams, as well as front-
line employees. The forum also will include
various specialized workshops. For more
information, visit icma.org/performance.
will identify the components of scenario planning and focus
specifically on the integration of information or information man-
agement as a critical part of the process. Part of the workshop will
focus on what information we need to capture, and how we can
best use it-human capital and the "stories," as well as technical
data. Workshop presenters from Red Oak Consulting, a division
of Malcolm Pirnie, Inc., are Rande Wilson, Senior Consultant
(and a former city manager in Massachusetts and Michigan), and
Hy Pomerance, National Director of Organization Effectiveness
Services, Addresses ICMA Practice Group 13: Strategic Planning.
The Customer Value Proposition: Knowing What Your
Citizens Value and Expect from Your Government.
Managing value is the key to superior performance. The cus-
tomer value proposition represents the true definition and
expression of what citizens' value. It shapes the strategic direc-
tion of the organization and directs the budget and resource
allocation toward those things most valued by citizens. It brings
decision making in alignment with customer value. During this
session, you will learn how to identify citizens' unique value
proposition and use it as a critical success tool for measuring and
delivering superior value to citizens. Presented by Bob Hart,
President, the Innovation Groups, and Vickie Cavins, President,
Retention Mastery Systems, Inc. Sponsored by the Innovatiun
Groups' Institute for Building Organizational Capacity. Addresses
ICMA Practice Group 4: Citizen Service.
leMA Web Site
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CREATING EXCELLENCE IN LOCAL GOVERNMENT
Through pmkssiot1al m.lt1agemem
~~
y
Overview I Background I Assessments I Resources I Credentialed Managers
and Candidates I Application & Update
The ICMA Voluntary Credentialing Program is a means of defining and
recognizing an individual ICMA member who is a professional local government
manager qualified by a combination of education and experience, adherence to
high standards of integrity, and an assessed commitment to lifelong learning
and professional development. The Voluntary Credentialing Program offers an
opportunity for interested ICMA members to quantify the unique expertise they
bring to their communities. The program also assists ICMA members in guiding
and focusing their lifelong professional development experience. Members who
participate in the program may earn the designation of ICMA Credentialed
Manager granted by the ICMA Executive Board. There are currently 787 ICMA
Credentialed Managers and 26 ICMA Credentialed Manager Candidates.
What are the Steps Involved in the Credentialing Process?
. Verify that you are eligible.
. Complete the Applied Knowledge Assessment and receive results
. Submit application before deadline based on assessment results (you
must be a corporate voting member of ICMA to apply)
. Credentialing Advisory Board will review within the 30 days that follow
deadline
. Recommended names will be printed in the newsletter the following
month (e.g.: if deadline is in March, recommended names will be
printed in the newsletter in April)
. ICMA members will have 30 days to review after the newsletter
publication date
. Approval will be granted at the ICMA executive board meeting which
takes place three or four months after the deadline (e.g.: if deadline is
in March, applicants will be approved at the June meeting)
. Online annual update will be due every year after the credential is
received--be prepared to report on what you learned and what
difference it made (click here for frequently asked questions regarding
annual updates)
. Complete the ICMA Performance-Based Assessment or an alternative
performance evaluation at least once during each five years
http://icma.org/mainlbc.asp?bcid= 124&hsid= 1 &ssid1 =308&ssid2=313&ssid3=342
2/14/2005
leMA Web Site Page 2 of 2
Culture, Libraries, and Art
Elected Officials
Environment
Ethics
Finance and Administration
Health and Human Services
Local Government
Management! Administration
Parks and Recreation
Performance Measurement
Personnel and Human Resources
Planning and Zoning
Public Safety, Security, and
Emergency Management
Public Works
School/University Relations
Smart Growth
Technology
Telecommunications
Transportation
What are the Application Deadlines and Fees?
March 1, 2005 for the June 2005 executive board meeting.
June 1, 2005 for the September 2005 executive board meeting.
In addition to the $75 cost of the Applied Knowledge Assessment, the online
application fee is $50. The fee for filing a paper application is $100.
Title: What Is the Credential Called?
ICMA-CM or ICMA Credentialed Manager. Initials or title can be used after the
name on letterhead, business cards, etc.
How Are ICMA Credentialed Managers Recognized?
Members receive certificates to indicate ICMA Credentialed Manager status.
The online Who's Who record also indicates whether a member is an ICMA
Credentialed Manager. The full list of Credentialed Managers and Candidates
by state can be found at http://icma.org/credentialed. In addition, ICMA-CMs
receive lapel pins at state meetings or the ICMA Annual Conference.
Credentialed Managers who are unable to attend their state meeting or the
annual conference can request that a lapel pin be mailed by
emailing arelyea@icma.org.
Questions?
Please contact Amanda Relyea at arelyea@icma.org.
Downloads
~ Credentialing Advisory Board (Microsoft Word Document, 21 KB)
~ Eligibility (Microsoft Word Document, 29 KB)
@ 2005 International City/County Management Association (ICMA)
777 North Capitol Street, NE
Suite 500
Washington, DC 20002
Main phone number: 202-289-4262
Member services: 202-962-3680
Main fax number: 202-962-3500
Order processing center: 1-800-745-8780
General contact information
Staff contacts for ICMA members
Please contact us if you experience any problems.
ICMA Privacv PolicV
http://icma.org/mainlbc.asp ?bcid= 124&hsid= 1 &ssid 1 =308&ssid2=313 &ssid3=342
2/14/2005
Administration: Who Administers the Program And How?
A Credentialing Advisory Board of up to fifteen ICMA members advises on
implementation issues and on granting credentials.
The Credentialing Advisory Board will work with state or affiliate associations interested
in appointing peer review panels to advise on the granting of credentials.
The applicant may appeal the CA Board's recommendation to the Executive Director in
writing within 60 days of notification. The Executive Director's decision is final.
ICMA's Credentialing Advisory Board
David J. Ferguson, general manager, Ocean Pines Association, Md. (chair)
Mark Achen, Grand Junction, Colo.
G. Curtis Branscome, chief administrative officer, Stone Mountain Memorial Assn, Ga.
Edwin C. Daley, city manager, Winchester, Va.
Daniel W Fitzpatrick, city manager, Peekskill, N.Y.
Kevin D. Frazell, director of member services, League of Minnesota Cities, St. Paul,
Minn.
George D. Goodman, executive director, Michigan Municipal League, Ann Arbor, Mich.
Lloyd V. Harrell, Chandler, Ariz.
Robert D. McEvoy, public service professor, Rockefeller College of Public Affairs, State
University of New York, Albany, N.Y.
Charldean Newell, regents professor emeritus, University of North Texas, Denton, Tex.
James B. Oliver, corporate executive vice president, CI Travel, Norfolk, Va.
Steven L. Schainker, city manager, Ames, Iowa
Keith A. Schildt, professor of public administration, University of La Verne, CA
Eligibility: Who Is Eligible To Apply For The Credential?
To be eligible to receive the credential, an individual must be an lCMA corporate
member, adhering to the lCMA Code of Ethics and its rules of enforcement as a
requirement of membership. A member must also be in service to local government or
have clearly demonstrated a commitment and connection to the profession with in the last
5 years.
Qualifications: How Do Members Earn The Credential?
A certain combination of education, experience, and continuing professional
development is required to earn the credential.
Education:
The credential requires a minimum of a baccalaureate degree. The degree must be from
an accredited university.
Experience:
Executive experience includes service as a manager/CAO and service as a senior assistant
or similar position. Although the nature of the duties and responsibilities are more
important than the position title, generally speaking, department head, assistant to, and
administrative assistant experience does not meet the criteria. Responsibilities limited to
one functional area, for example, do not qualify, while responsibilities across several
functions will be considered.
To be counted toward the required accumulation of experience, the professional role
must include all of the following executive level responsibilities in local government:
· Staff management
- Supervising the development and performance of staff in the organization.
- Having a continuing direct and influential relationship with operating department heads on
the implementation and administration of programs.
· Financial management
- Having significant responsibility for the preparation and administration of operating
budgets.
- Interpreting financial information to assess the fiscal condition of the governmental entity,
determine the cost-effectiveness of programs, and compare alternative strategies.
· Policy facilitation and implementation
- Having significant responsibility in the development and analysis of public policy
alternatives and in the implementation of policy once adopted.
- Helping elected officials and other community leaders identify, work toward, and achieve
common goals and objectives.
· Service delivery
- Ensuring effective performance in the delivery oflocal government services by anticipating
future needs, organizing work operations, and establishing timetables for work units or
projects.
- Having responsibility for diverse, major staff and/or line functions
Combining Education and Experience:
The credential requires a minimum number of years of executive service that varies
depending on the education of the applicant. The applicant's degree must be from an
accredited university. The minimum number of years of experience:
· Masters degree in public administration or policy:
· Other graduate degree:
· Baccalaureate:
7 years
8 years
9 years
What if a Member Doesn 't Yet Meet the Credentialing Requirements?
Members who do not yet meet the combined education/experience requirement but who
expect to attain it within two years may apply for Credentialed Manager Candidate status.
Benefits of candidate status include being able to receive the full credential as soon an
individual meets the requirements due to already being approved, as well as being able to
plan more structured activities.
Annual Update--Frequently Asked Questions
Q: When is my annual update due?
A: Approximately one year after you receive your credential. They are due on the first
day of the month that you originally received your credential.
Q: How will I remember to submit my annual update?
A: Email reminders will be sent 3 months in advance of your deadline, 2 months in
advance of your deadline, 1 month in advance of your deadline, and two weeks in
advance of your deadline. Ifwe do not have your email address or the email is returned
as undeliverable, the reminders will be sent via regular mail.
Q: Where do I go to complete my annual update or keep track of my activities
online?
A: icma.orf!. Professional Development. Voluntary Credentialing. Application.
Q: Why should I keep track of my activities online throughout the year?
A: You should do this to make it easier to submit your annual update when it is due.
Theoretically, if you keep track of your activities all year, you will only have to click
Submit Annual Update before your annual update deadline. Another idea is to keep
records of your training on your calendar, in your palm pilot, or in a file so you can enter
them online intermittently or at annual update time. The most imoortant oart of the
annual update is reoorting on what yOU learned and what difference it made.
Q: What if I wasn't able to complete an activity that was on my original plan?
A: No problem. The CA Board understands that these things happen. Just do not mark
that activity as complete and use the link that allows you to add completed activities not
in your original plan to show how you replaced your original activity.
Q: What if I am being deployed, have had a major medical problem or other
circumstance that will prevent me from submitting the annual update on time?
A: Request an extension from the Credentialing Advisory Board by contacting Amanda
Relyea via email at arelyea@icma.org or by phone at 202/962-3556.
Q: After I submit my annual update, how long do I have to complete my
professional development plan for the following year?
A: 30 days. However, this activity-tracking tool is for your use throughout the year, so
please do not click Submit until it is time for your next annual update.
[5]
The leMA University Practices for
Effective Local Government Management
ICMA members have agreed that certain defined practices are essential for effective local government management. For
convenience, these practices were originally organized into eight groupings. With the development of the Management
Practices Assessment, it became clear that for professional development purposes the practices more clearly fall into 18
"core content areas," as shown below. These are the same Practices that members developed and approved. They are simply
organized differently.
1. staff Effectiveness: Promoting the development and
performance of staff and employees throughout the organi-
zation (requires knowledge of interpersonal relations; skill in
motivation techniques; ability to identify others' strengths
and weaknesses). Practices that contribute to this core con-
tent area are:
· COACHING/MENTORING Providing direction, support,
and feedback to enable others to meet their full potential
(requires knowledge of feedback techniques; ability to
assess performance and identify others' developmental
needs)
· TEAM LEADERSHIP Facilitating teamwork (requires
knowledge of team relations; ability to direct and coordi-
nate group efforts; skill in leadership techniques)
· EMPOWERMENT Creating a work environment that
encourages responsibility and decision making at all orga-
nizationallevels (requires skill in sharing authority and
removing barriers to creativity)
· DELEGATING Assigning responsibility to others (requires
skill in defining expectations, providing direction and
support, and evaluating results)
2. policy Facilitation: Helping elected officials and other
community leaders identify, work toward, and achieve com-
mon goals and objectives (requires knowledge of group
dynamics and political behavior; skill in communication,
facilitation, and consensus-building techniques; ability to
engage others in identifying issues and outcomes). Practices
that contribute to this core content area are:
· FACIUTATIVE LEADERSHIP Building cooperation and con-
sensus among and within diverse groups, helping them
identify common goals and act effectively to achieve
them; recognizing interdependent relationships and mul-
tiple causes of community issues and anticipating the
consequences of policy decisions (requires knowledge of
community actors and their interrelationships)
· FACIUTATING COUNCIL EFFECTIVENESS Helping elected
officials develop a policy agenda that can be implemented
effectively and that serves the best interests of the com-
munity (requires knowledge of role/authority relation-
ships between elected and appointed officials; skill in
responsibly following the lead of others when appropri-
ate; ability to communicate sound information and rec-
ommendations)
· MEDIATION/NEGOTIATION Acting as a neutral party in
the resolution of policy disputes (requires knowledge of
mediation/negotiation principles; skill in mediation/
negotiation techniques)
3. Functional and Operational Expertise and Planning
(a component of Service Delivery Management): Practices
that contribute to this core content area are:
· FUNCTIONAL/OPERATIONAL EXPERTISE Understanding the
basic principles of service delivery in functional areas-
e.g., public safety, community and economic develop-
ment, human and social services, administrative services,
public works (requires knowledge of service areas and
delivery options)
· OPERATIONAL PLANNING Anticipating future needs,
organizing work operations, and establishing timetables
for work units or projects (requires knowledge of techno-
logical advances and changing standards; skill in identify-
ing and understanding trends; skill in predicting the
impact of service delivery decisions)
4. Citizen Service (a component of service Delivery
Management): Determining citizen needs and providing
responsive, equitable services to the community (requires
skill in assessing community needs and allocating resources;
knowledge of information gathering techniques)
5. Quality Assurance (a component of Service Delivery
Management): Maintaining a consistently high level of
quality in staff work, operational procedures, and service
delivery (requires knowledge of organizational processes;
ability to facilitate organizational improvements; ability to
set performance/productivity standards and objectives and
measure results)
6. Initiative, Risk Taking, Vision, Creativity, and
Innovation (a component of Strategic Leadership): Setting
an example that urges the organization and the community
toward eXperimentation, change, creative problem solving,
and prompt action (requires knowledge of personal leader-
ship style; skill in visioning, shifting perspectives, and iden-
tifying options; ability to create an environment that
encourages initiative and innovation). Practices that con-
tribute to this core content area are:
· INITIATIVE AND RISK 11\KING Demonstrating a personal
orientation toward action and accepting responsibility for
the results; resisting the status quo and removing stum-
bling blocks that delay progress toward goals and objectives
. VISION Conceptualizing an ideal future state and com-
municating it to the organization and the community
(continued)
· CREATMTY AND INNOVATION Developing new ideas or
practices; applying existing ideas and practices to new
situations
7. Technological Literacy (a component of strategic
Leadership): Demonstrating an understanding of informa-
tion technology and ensuring that it is incorporated appro-
priately in plans to improve service delivery, information
sharing, organizational communication, and citizen access
(requires knowledge of technological options and their
application)
8. Democratic Advocacy and citizen Participation:
Demonstrating a commitment to democratic principles by
respecting elected officials, community interest groups, and
the decision making process; educating citizens about local
government; and acquiring knowledge of the social, eco-
nomic, and political history of the community (requires
knowledge of democratic principles, political processes, and
local government law; skill in group dynamics, communica-
tion, and facilitation; ability to appreciate and work with
diverse individuals and groups and to follow the commu-
nity's lead in the democratic process). Practices that con-
tribute to this core content area are:
· DEMOCRATIC ADVOCACY Fostering the values and
integrity of representative government and local democ-
racy through action and example; ensuring the effective
participation of local government in the intergovernmen-
tal system (requires knowledge and skill in intergovern-
mental relations)
· CITIZEN PARTICIPATION Recognizing the right of citizens
to influence local decisions and promoting active citizen
involvement in local governance
9. Diversity: Understanding and valuing the differences
among individuals and fostering these values throughout
the organization and the community
10. Budgeting: Preparing and administering the budget
(requires knowledge of budgeting principles and practices,
revenue sources, projection techniques, and financial con-
trol systems; skill in communicating financial information)
11. Financial Analysis: Interpreting financial information
to assess the short-term and long-term fiscal condition of
the community, determine the cost-effectiveness of pro-
grams, and compare alternative strategies (requires knowl-
edge of analytical techniques and skill in applying them)
12. Human Resources Management: Ensuring that the
policies and procedures for employee hiring, promotion,
performance appraisal, and discipline are equitable, legal,
and current; ensuring that human resources are adequate to
accomplish programmatic objectives (requires knowledge of
personnel practices and employee relations law; ability to
project workforce needs)
13. Strategic Planning: Positioning the organization and
the community for events and circumstances that are antici-
pated in the future (requires knowledge of long-range and
strategic planning techniques; skill in identifying trends that
will affect the community; ability to analyze and facilitate
[6]
policy choices that will benefit the community in the long
TUn)
14. Advocacy and Interpersonal Communication:
Facilitating the flow of ideas, information, and understand-
ing between and among individuals; advocating effectively
in the community interest (requires knowledge of interper-
sonal and group communication principles; skill in listen-
ing, speaking, and writing; ability to persuade without
diminishing the views of others). Practices that contribute
to this core content area are:
· ADVOCACY Communicating personal support for poli-
cies, programs, or ideals that serve the best interests of
the community
· INTERPERSONAL COMMUNICATION Exchanging verbal
and nonverbal messages with others in a way that
demonstrates respect for the individual and furthers orga-
nizational and community objectives (requires ability to
receive verbal and nonverbal cues; skill in selecting the
most effective communication method for each inter-
change)
15. presentation Skills: Conveying ideas or information
effectively to others (requires knowledge of presentation
techniques and options; ability to match presentation to
audience)
16. Media Relations: Communicating information to the
media in a way that increases public understanding of local
government issues and activities and builds a positive rela-
tionship with the press (requires knowledge of media opera-
tions and objectives)
17. Integrity: Demonstrating fairness, honesty, and ethical
and legal awareness in personal and professional relation-
ships and activities (requires knowledge of business and per-
sonal ethics; ability to understand issues of ethics and
integrity in specific situations). Practices that contribute to
this core content area are:
· PERSONAL INTEGRITY Demonstrating accountability for
personal actions; conducting personal relationships and
activities fairly and honestly
· PROFESSIONAL INTEGRITY Conducting professional rela-
tionships and activities fairly, honestly, legally, and in
conformance with the ICMA Code of Ethics (requires
knowledge of administrative ethics and specifically the
ICMA Code of Ethics)
· ORGANIZATIONAL INTEGRITY Fostering ethical behavior
throughout the organization through personal example,
management practices, and training (requires knowledge
of administrative ethics; ability to instill accountability
into operations; and ability to communicate ethical stan-
dards and guidelines to others)
18. Personal Development: Demonstrating a commitment
to a balanced life through ongoing self-renewal and devel-
opment in order to increase personal capacity (includes
maintaining personal health; living by core values; continu-
ous learning and improvement; and creating interdependent
relationships and respect for differences).
[7]
Guidelines for Fulfilling the Annual Professional
Development Commitment ("What Counts")
Statement of Principle
Continuing education must accomplish two purposes simultaneously.
First, it must allow the participant to grow intellectually and/or to refine specific job-related skills appropriate to fulfill-
ing the needs identified through the Applied Knowledge Assessment (AKA), the Performance-Based Assessment, job per-
formance evaluations, self-assessments, and other feedback and to adapt his/her behavior accordingly.
Second, it must be defined broadly enough to recognize that people learn differently and need access to different
avenues of learning. Thus, it must allow not only for different modes of learning but also for different providers (including
ICMA, state associations, universities, and others) and different delivery techniques (ranging from traditional seminars to
Web-based instruction to videoconferencing). The simultaneous need to move beyond the sharing of "war stories" and to
be flexible is at the heart of the dilemma of the "what counts" question. Too much flexibility leads to too little quality.
Too much rigidity leads to a lack of access and leaves members unable to meet the challenges identified for them.
Each member should document annually how he or she has improved competency in the practices required of a local
government manager. This annual improvement may result from a variety of professional development/learning experi-
ences, including but not limited to professional reading; participation in formal university courses; active participation in
workshops, seminars, or conferences focusing on the practice(s) where improvement is desired; and experiential learning.
These professional development experiences should involve a minimum of 40 substantive hours each year.
Questions that the participant in the voluntary Credentialing program should ask himself/herself in planning his/her
annual professional development activities
I. Will the educational experience be relevant to the practice area(s) 1 need to develop?
The amwer to this question should reflect a direct relatiomhip between the practice to be improved and the activity.
· Which practice area was identified for improvement?
· How will the educational experience address the practice area identified?
II. Will the educational experience challenge and engage me by exposing me to new knowledge or new ways of
applying existing knowledge?
The participant must be asked to do more than listen to a presentation and walk away with a handout. Here are the ques-
tiom a participant should be able to amwer about the educational experience after he/she has completed it:
. (a) What was the nature of the experience (ICMA workshop, state association simulation exercise, Web-based
course, university course, independent study)? (b) What were the requirements of the experience? (What reading was
required? What material was distributed? What follow-up was there?) (c) How many hours did the experience take,
including "homework" assignments? (d) How were the participants involved in the experience (vigorous exchange,
simulations, group exercises)? (e) Was there an opportunity to evaluate the specific educational experience by provid-
ing direct feedback to the instructor! presenter?
III. Will it strengthen my professional capacity?
The experience must be one that addresses an identified need and that helps the manager to become an even stronger
professionaL
. Specifically, how did you/do you plan to relate the knowledge or skills gained through the experience to the particu-
lar practice area you want to improve? How will you follow up the educational experience to enhance your profes-
sional competence?
[8]
Guidelines for fulfilling the annual continuing education requirement and subsequently meeting the requirements of
the Voluntary credentialing program
A continuing education plan should be one that fully engages the participant through such activities as assignments, exer-
cises, interaction with other participants, discussion with small groups, exchange with a mentor, or working alongside a
more experienced manager in a directed setting, among others. The plan should specifically address the needs identified
through assessments or other feedback. Several examples are shown below; they are not exhaustive, and they vary consider-
ably as to how many continuing education hours each would represent.
Conferences
· Addressing a need to improve Advocacy and Interpersonal Communication, Practice Area 14, by attending a half-day
workshop on "Say What You Mean, Mean What You Say" at an ICMA national conference or at a state association
conference
other Workshop, Short Course, or Seminar
· Addressing a need to improve Human Resources Management, Practice Area 12, by participating in a three-day interac-
tive workshop on personnel management in the public sector sponsored by the regional public personnel association
University Course
· Addressing a need to improve Budgeting, Practice Area 10, by enrolling in a graduate course in budgeting and financial
management via the Internet
professional Reading
· Addressing a need to improve Strategic Planning, Practice Area 13, by reading a relevant book, then discussing it with
nearby managers who also read the same book, or
· Addressing a need to improve Democratic Advocacy and Citizen Participation, Practice Area 8, by reading Chapters 1
and 2 in The Effective Local Government Manager, 2d ed. (ICMA green book), then answering the check list in the first
chapter and applying the questions at the end of the second to a specific project.
Participative Experience
· Addressing a need to improve Functional and Operational Expertise and Planning, Practice Area 3, by participating in a
Citizens' Fire Academy
Video/Distance Learning
· Addressing a need to improve Strategic Planning, Practice Area 5, by viewing a videotape or participating in a Web cast
on continuous process improvement, then applying the principles learned by outlining prospective solutions to an inef-
fective process in the county and discussing the outline with relevant stakeholders
7/03 03-369
7m
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO: Mayor and Councilmembers
FROM: David Urbia, City Administrator
SUBJECT: Encroachment and Maintenance Agreement - Farmington Lanes
DATE: March 21,2005
. DISCUSSION
This is anissue dealt with by the previous City Council. The written agreement was created after
the council approval of the encroachment, which allows for parking in the boulevard. This
agreement defines expectations of both parties.
RECOMMENDATION
Approve the Encroachment and Maintenance Agreement with Farmington Lanes.
ENCROACHMENTANDNUUNTENANCEAGREEMENT
THIS AGREEMENT ("Agreement") is made this
day of
, 2005,
by and between the CITY OF FARMINGTON, a municipal corporation under the laws
of the State of Minnesota ("City"), and LLM RLP Partnership, dba FARMINGTON
LANES a Minnesota partnership, its successors and assigns ("Landowner").
R E C I TAL S:
WHEREAS, Landowner is the fee owner of real property with the street address
of27 5th Street, Farmington, MN 55024, legally described on the attached Exhibit A
("Property"); and
WHEREAS, the City currently has a platted street right of way along the western
side of the property designated as 5th Street ("Street"); and
WHEREAS, Landowner seeks permission from the City to encroach upon the
street right of way to locate additional vehicular parking.
NOW, THEREFORE, in consideration of the mutual covenants contained herein
and other good and valuable consideration, the parties agree as follows:
1. The City hereby approves an encroachment for the vehicular parking area
over the street right of way as depicted in Exhibit B attached hereto. The City will
construct the parking area requested by the Landowner as part of a public improvement
project and Landowner agrees to pay an additional assessment for the special installation
in the amount of $7,646.00, to be added to the proposed base assessment, and hereby
expressly agrees to any irregularity in improvement procedures required under Minnesota
Chapter 429 and waives any substantive or procedural appeal rights under Minnesota
Statutes 429.081 or other law.
2. Nothing in this Agreement shall be deemed a waiver or abandonment of the
City's rights over its public rights of way.
3. The Landowner shall be responsible for all cost relating to maintenance,
repair and removal of the parking area and all sweeping and snow removal on the parking
area. This maintenance agreement is a personal obligation of the Landowner and shall be
binding upon its successors and assigns. If the landowner fails to maintain the
encroachment area, the City may enter and perform the necessary work and assess any
and all of its costs to the property pursuant to M.S. 420.101.
4. Landowner and its successors and assigns do hereby agree to defend,
indemnify, and hold the City harmless from any and all costs and expenses, all claims
and liability, including attorney's fees, relating to or arising out of the grant of the
Landowner of permission to encroach on or over the street right of way and from any
claims arising out of damages to the parking area that might occur during the City's use,
repair and maintenance of the street right of way
5. Either party may terminate this Agreement provided that the terminating
party gives the other party thirty (30) days' written notice of its intentions to terminate
this Agreement. Upon termination of the agreement, or upon such other date as
determined in writing by the City, the Landowner shall timely remove and restore the
street right of way to City standards as determined by the City's Public Works Director.
If the removal and restoration is not complete within 60 days of termination, construction
season permitting, the City may enter the property as necessary to remove the
encroachment and restore the right of way to city standards, and assess any and all costs
to the property owner and landowner hereby waives any appeal rights to the assessment
process or amount pursuant to M.S. 429.081 or other law. If the City terminates this
Agreement and removes the vehicular parking area depicted in Exhibit B within ten years
of its execution, the City will refund to Landowner any special assessment amounts
(principal and interest) paid by Landowner for the vehicular parking area to that time and
cancel any remaining assessments attributable to the vehicular parking areas that are
removed and pay for restoration costs.
6. This Agreement shall run with the land and shall be recorded against the title to
the Subject Property.
CITY OF FARMINGTON
By:
Kevan A. Soderberg, Mayor
By:
David M. Urbia, City Administrator
LANDOWNER:
FARMINGTON LANES
BY:~~
Its: _PltbS' '
By: ~ ur~
-'~ /"'7 Fe
Its: L- - .
STATE OF MINNESOTA)
)ss.
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this _ day of
,2005, by Kevan A. Soderberg and David M. Urbia, respectively the Mayor
and City Administrator of the City of Farmington, a Minnesota municipal corporation, on
behalf of the corporation and pursuant to the authority granted by its City Council.
j..
Notary Public
STATE OF MINNESOTA)
)ss.
COUNTY OF i:)ao.'Ke:, "'\- ~ )
The foregoing instrument was acknowledged before me this ,~Id. day of
~,2005, by RI:~'\' PI';tsc.~ and Q,.t.. ii="<",-,,-\<.e... ,
respectively the Pf't'> s ~ r\ t' and C r.= 0 ofLLM RLP Pamtership,
dba Farmington Lanes, a Minnesota partnership, on behalf of the company.
.cxLM~ 1. ~~H;~
Notary Public
This instrument was drafted by:
CAMPBELL KNUTSON, P.A.
1380 Corporate Center Curve
317 Eagandale Office Center
Eagan,MN 55121
651-452-5000
JJJ
Legal Description of Property:
PIN 14-03100-023-11
EXHIBIT A
EXHIBIT B
Sketch of Encroachment of Parking area on City street right of way..
717
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO:
Mayor, Council Members,
City Administrator
IIf C/ /#,V--
FROM:
Lee Smick, AICP
City Planner
SUBJECT:
Adopt Ordinance - Delete BP (Business Park) Zoning
District
DATE:
March 21, 2005
INTRODUCTION
The City Code currently includes the BP (Business Park) Zoning District. Since there are
no parcels designated as BP on the City's Zoning Map and the recently approved
Business/Commercial Flex Zone in the Spruce Street area is basically similar to the BP
zone, City staff is proposing to delete the BP Zoning District from the City Code.
DISCUSSION
When the BP zone was established in 2002, it was designated to provide business
opportunities south of CSAH 50, which is now known as the Spruce Street area. With
the master planning of the Spruce Street area, further study allowed staff and task force
members to determine detailed uses and lot sizes to further define the Spruce Street area,
thereby creating the Business/Commercial Flex Zoning District. In this respect, staff
feels that the BP zone is no longer required and should be deleted from the Zoning Code.
The BP Zoning District language exists in Section 10-5-20, Section 10-6-3 (B4), Section
10-6-10 (B) and Section 10-6-22 of the City Code.
The attached text amendment proposes to delete Section 10-5-20 of the Code that defines
the purpose and uses associated with the BP zoning district. In Section 10-6-3 (B4), the
BP zone is proposed for deletion from the sign ordinance, in Section 10-6-10 (B) the BP
zone is proposed for deletion from the landscape plan requirements, and in Section 10-6-
22, the BP design standards are proposed for deletion.
Planning Commission Meeting - March 8. 2005
On March 8, 2005, the Planning Commission recommended approval of the deletion of
the BP Zoning District along with all associated language in the Code.
ACTION REQUESTED
Adopt the attached text amendments for Section 10-5-20, Section 10-6-3 (B4) and
Section 10-6-22 concerning the deletion of the BP (Business Park) Zoning District in the
City Code.
Respectfully Submitted,
Lee Smick, AICP
City Planner
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO.
AN ORDINANCE DELETING THE BP (BUSINESS PARK)
ZONING DISTRICT IN SECTION 10-5-20, SECTION 10-6-3 (B4)
AND SECTION 10-6-22
THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS:
SECTION 1. Section 10-5-20 of the Farmington City Code is amended as follows (deleted
text is stJ:aek:):
10 5 20: BP BUSINESS PARK DISTRICT:
(f..)Plll'pose: The Farmington EP business park distriet is primarily designated for offiee
and business park developments that will proyide a broader range of employment
opportunities than is eurrently ayailable il'l Farmington. Easiness and office l:lses are
envisioned to draw people from the surrounding area and il'ltrodl:lce higher
concentrations of employm.oot. The business park distriet will de'/elop at higher
building and site design stafldards than other industrial and industrial park distriets in
Farmington.
(B)Bullc And Density Standards:
Lot area
2 aeres
Lot width 300 feet
Front yard setback 30 feet
Side yard setbaek 30 feet
Rear yard setback 30 feet
Height (maximum) 40 feet
1'Jl standards are mimml:l1l'l requirements unless noted. (Ord. 002 469,2 19 2002;
amd. Ord. 003 498,9 15 2003)
(C)Uses:
1. Permitted:
Health clubs.
Hotels.
Offices.
Research laboratories.
RestalKants, elass I, traditional.
Restal:H'ants, class III, with liquor service.
\Varehousing facilities.
2. Conditional:
Child daycare center, eommoceial.
Dental laboratories.
Publie utility bl:lildings.
3. Aeeessory:
Parking lots.
4. Interim:
Minocalextraction. (Ord. 002 469,2 19 2002; amd. Ord. 003 484, 1 21 2003; Ord.
003 498,9 15 2003)
SECTION 2. Section 10-6-3 (B4) of the Fannington City Code is amended as follows
(deleted text is stmek}:
4. BP and IP Zoning Districts
SECTION 3. Section 10-6-3 (B4) of the Farmington City Code is amended as follows
(deleted text is stmek}:
(B) Landscape Plan Requirements: Plans for required landscaping in the B-1, B-2, B-3,
B-4, SSC, IP, BP and I-I districts and for multi-family dwellings shall be submitted
to the planner for approval before any permits are issued. The plan, shall be based on
accurate final site plans and consist of a planting plan and exterior lighting plan. A
registered landscape architect, registered architect, certified arborist, horticulturist or
landscape designer shall prepare the plan.
SECTION 4. SECTION 10-6-22 of the Farmington City Code is amended as follows
(deleted text is stmek}:
10622: BUSINESS PARKDESICN STA..~DARDS:
(}.I.)Site Development Standards:
1. Storage }J1d Displays: }..1l storage and displays shall be oo.elosed within the
principal building.
2. Parking ~\reas: Parking areas should be designed and located to minimize their
impacts on adjacent development, street 8:lK:l pedestrian corridors. Parking areas shall
not be located within the required minimum front (primary or secondary) yard
setback of any lot. Parking lot landscaping is required per this chapter.
3. Sidcw.'alks: Sidewallcs shall be proyided along all streets and access roads.
4. Internal \Valkways: Internal pedestrian '.valk\vays must be provided from perimeter
side'.valks to building entrances.
5. Yards Adjacent To Streets: All yards adjacoo.t to street fron-tages shall be
landscaped.
6. Screening: SCi"eening of service yards, refuse, and ':laste removal areas, loading
docks, truck parking areas and other areas v/hich tend to be oosightly shall be
accomplished by use of walls, fencing, dense planting, or any combination of these
elements. Screenifl:g shall block views from public right of'lIay and shaH be equ.ally
effective in 'lIinter and summer.
7. Lighting: Exterior lighting shall enhance the building design and a<ijoining
landscape. Lighting standards and fixtures shall be of a design and size compatible
with the building and adjacent areas. Lighting shall be arranged afld focased so that
minimal light falls on adjacent property and no light shines directly at or into any
adjacent bl:lilding. Excessive brightness and glare shall be a'/oided.
8. Signage: ~\ sigaage plan shall be required per the requirements of this chapter.
(B)~\rehitectural Standards:
1. ~\ny building face and yard that abats CSAH 50, Spruce Street, or Pilot Knob shall
be considered a front and have a higher degree of aesthetic treatment.
2. Major exterior slKfaces of all y/alls shall be face brick, stone, glass, stucco,
architecturally treated concrete, cast in place or precast paflels, decorative block, or
approyed equiyalent, as determined by the city. The follo'.ving may not be used in aflY
'{isible exterior application except when specifically permitted by the city in areas
with limited public view: exposed cement ("cinder") blocks; fabricate metal or pole
construction structlKes, ineluding mobile homes, sheds, warehouses, afld indl:l:strial
buildings constructed either on or off site of corrugated metal panels; exterior brick
that is painted oyer; experimental materials with no prO'len record of durability or
ease of maintenance in the intended application.
3. Architectural style shall not be restricted. E'laluation ofthe appearance of a project
shall be based on the quality of its design and on its relationship to its surrooodings,
guided by the provisions of this section. Site characteristics to be evaluated for this
purpose include building and plant materials, colors, textl:1:res, shapes, massing,
rhythms of building components and details, height, roofline and setback.
4. Mechanical equipment, satellite dishes, and other utility hardware, whether located
on the roof or 02(tooor of the buildiE:g or on the grol:ffid adjacent to it, shall be
screened from the pl:lblic yiew and with materials identical to or strongly similar to
building materials or by heavy landscaping that will be effective in ':linter or they
shall be located so as Rot to be yisible from any public way. In no caGe shall wooden
fencing be used as a rooftop equipment screen. COrd. 002 169,2 19 2002; amd. Ord.
002 177, 7 15 2002)
SECTION 5. Effective Date. This ordinance shall be effective upon its passage and
publication according to law.
ADOPTED this _day of
Farmington.
, 2005, by the City Council of the City of
CITY OF FARMINGTON
By:
Kevan Soderberg, Mayor
ATTEST:
By:
David Urbia, City Administrator
SEAL
By:
City Attorney
Published in the Farmington Independent the _ day of
,2005.
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
70
TO:
Mayor, Councilmembers, City Adrrrinistrato~
Tim Gross, P .E., Assistant City Engineer ~
FROM:
SUBJECT:
Approve Easement Acquisition - Ash Street Utility & Street Reconstruction project
DATE:
March 21, 2005
INTRODUCTION
Staff has completed easement acquisition negotiations with nine additional property owners since the
last authorized easement acquisition for the Ash Street Utility & Street Reconstruction project.
DISCUSSION
Permanent utility easements and temporary construction easements are needed for the installation of
City utilities and for grading corrections for properties adjacent to the Ash Street Reconstruction
proj ect area.
BUDGET IMPACT
The total amount negotiated for the easement acquisitions for these nine properties is $7,925.00. The
individual property settlement information is available for review at Council's request.
ACTION REQUESTED
Approve by motion the acquisition of the above referenced easements for the Ash Street Utility &
Street Reconstruction project.
R~itted'
Tim Gross, P .E.
Assistant City Engineer
cc: file
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
~
TO:
Mayor, City Council and City Administrator
FROM:
Kevin Carroll, Community Development Director
SUBJECT:
Review ofEQB Route Permit Decision
DATE:
March 21, 2005
DISCUSSION
At the EQB meeting that was held on February 17,2005, the EQB voted to approve a route for
the Great River Energy/Xce1 power line that will be built between an existing substation in
Empire Township and a new substation that will be built in Farmington (just north of the
Northern Natural Gas facility). The route that was approved was the route that the City had
formally opposed - that is, a route between Akin Road and State Highway 3 that crosses ISD 192
property, Rambling River Park, and a number of residential and commercial properties east of3rd
Street. After the vote on February 17, the EQB issued the Route Permit in question on February
22, 2005.
Any "aggrieved" party has the right to appeal the issuance of a route permit. Any such appeal
must be commenced with 30 days of the publication (in the State Register) of a notice of the
issuance ofthe permit. The notice in question was published on March 7, 2005. The deadline for
commencing an appeal will therefore be April 6, 2005.
This matter was discussed by the City Council on March 7, 2005. Although the Council
appeared to be clearly in favor of initiating an appeal, no formal action was taken at that time, in
part because the Council wanted City staffto conduct some additional research.
ACTION REQUESTED
Authorize the City Attorney to take whatever steps may be required to initiate an appeal of the
EQB Ro e Permit for the Air Lake-Empire High Voltage Transmission Line.
evm Carroll
ommunity Development Director
/Oa....
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
SUBJECT:
Mayor, Councilmembers, City Administrator r
Jennifer Collova, Natural Resource Specialist ~
Wetland Health Evaluation Program (WHEP) Presentation
TO:
FROM:
DATE:
March 21, 2005
INTRODUCTION
The Wetland Health Evaluation Program (WHEP) is managed by Dakota County and the Friends of
the Mississippi River have been contracted to administer the program. The data discussed today will
be from year number two of a three year contract the City has with Dakota County. The City of
Farmington has participated in the WHEP since 1998. The purpose ofWHEP is to monitor wetland
health and determine the affect that development and environmental impacts have on those wetlands.
DISCUSSION
WHEP and River Watch volunteers will be present at the meeting to discuss the monitoring season
and present their data.
BUDGET IMPACT
None.
ACTION REQUESTED
For Council information.
---.-
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
lOb
FROM:
Mayor, Councilmembers, City AdmiIDstratm ~
Lee M. Mann, P.E., Director of Public Works/City Engineer
TO:
SUBJECT:
School District Speed Study Request
DATE:
March 21, 2005
INTRODUCTION
The School District has forwarded a request to the City (see attached), to petition Dakota County to
initiate a speed study for 195th Street between Pilot Knob Road and Akin Road for the purposes of
determining whether the speed limit on 195th Street in this area can be reduced.
DISCUSSION
The School District has had previous communications with Dakota County regarding safety issues
along 195th Street in the area of Akin Elementary with a specific request for stop control on English
Avenue. The County has indicated that stop control at English Avenue will not be considered at this
time.
The School District subsequently inquired as to the possibility of lowering the speed limit. The speed
limit is currently posted at 40 mph in the subject area. The County has indicated that if the City were
to request a speed limit study of the County, the County would go ahead and initiate one with
MnDOT. It is important to note that the results of the MnDOT speed limit study mayor may not
recommend a lowering of the speed limit and in some cases in the past, speed limits have been raised
after studies have been completed. In this particular area, it is not anticipated that an increase would
be recommended, but it is important to note the possibility.
BUDGET IMPACT
None.
ACTION REQUESTED
Consider adoption of the attached resolution requesting that Dakota County initiate a speed study for
195th Street between Pilot Knob Road and Akin Road.
Respectfully Submitted,
~ YvL~
Lee M. Mann, P.E.,
Director of Public Works/City Engineer
cc: file
ISD 192
RESOLUTION NO. -OS
REQUESTING DAKOTA COUNTY CONDUCT A TRAFFIC STUDY
ON 19Sth STREET (CR 64)
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 21 st day of March at
7:00 p.m.
Members present:
Members absent:
Member
introduced and Member
seconded the following resolution:
WHEREAS, the City of Farmington has received a request from Independent School District 192 to
have a traffic study conducted on 19Sth Street between Pilot Knob Road (CSAH 31) and Akin Road
because of traffic speed and safety concerns on 19Sth Street.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Farmington,
Minnesota, requests that Dakota County request that MnDOT conduct an engineering and traffic
investigation for the purpose of determining appropriate speed zones for 19Sth Street (CR 64) from
Akin Road to the intersection of 19Sth Street and CSAH 31 in Farmington.
This resolution adopted by recorded vote of the Farmington City Council in open session on the 21 st
day of March, 200S.
Mayor
Attested to the
day of March, 200S.
City Administrator
SEAL
Farmington Independent School District 192
Excellence, Integrity, Innovation
OFFICE OF THE SUPERINTENDENT
421 WALNUT STREET
FARMINGTON, MINNESOTA 55024-1389
PHONE: (651) 463-5011
FAX: (651) 463-5010
web site: www.(arminf{ton.kJ2.mn.us
March 3, 2005
BOARD OF EDUCATION
JULIE McKNIGHT
Chair
Mr. David Urbia
City of Farmington
325 Oak Street
Farmington, MN 55024
DAN PRIVETTE
Vice-Chair
CRAIG DAVIS
Treasurer
TERRY DONNELLY
Clerk
Dear Mr. Urbia:
ANN MANTHEY
Trustee
As you are aware the School District had written Dakota County Officials regarding
the traffic situation along County Highway 64 (195th Street) at English Avenue. The
District was primarily concerned with a safe passageway for students to cross 195th
street to Akin Road Elementary School.
TIM WEYANDT
Trustee
ADMINISTRATION
BRAD MEEKS
Superintendent of Schools
ALYNPAUTZKE
or of Administrative Services
perations
In a November 23,2004 letter (see attached) to the School District, the County is
declining assistance with additional traffic stops along this area. However, the County
indicated it would install an additional school sign on Highway 64, West of Akin Road
for the west bound direction.
STEVE DffiB
Curriculum Director
CARLA NOHR SCHULZ
Special Services Director
The County has encouraged the school district to work with the City of Farmington to
consider other options. At this point I am requesting the City to consider a resolution
for a speed study along 195th street to ascertain reducing the speed along Akin Road
Elementary School. If you have any further questions or need more information from
the school district please feel free to contact me.
DOUGLAS L. BONAR
Buildings & Grounds Director
WILLIAM PATTERSON
Community Education Director
DALE SUNDSTROM
Director of Finance
$2/J!~
Dr. Brad Meeks'
Superintendent of Schools
cc: B. Januschka - Principal, Akin Road Elementary
D. Bonar - Director, Buildings and Grounds
"AN EQUAL OPPORTUNITY EMPLOYER"
Transportation Department
Mark J. Krebsbach, P.E.
Transportation Director!
County Engineer
Dakota County
Western Service Center
14955 Galaxie Avenue
3rd Floor
Apple Valley. MN 55124-8579
952.891.7100
Fax 952.891.7127
www.co.dakota.mn.us
o
Printed on recycled paper
with 30% post<onsumer waste.
AN EQUAL Of'PORTUNllY EMPLOYER
~~
COUNTY
November 23, 2004
Dr. Brad Meeks
Superintendent of Schools
PO Box 329
Farmington, MN 55024-0329
RE: Akin Road Elementa~ School
County Road 64 (195 Street) and English Avenue
Dear Dr. Meeks:
I am writing to respond to your letter expressing concern for motorist and
pedestrian traffic at the Akin Road Elementary School entrance. The County
traffic group reviewed County Highway 64 (195lh Street) at English Avenue and
the surrounding area of the school to understand the traffic concerns raised in
your letter.
Addressing school traffic issues is rather challenging because they occur for a
short time frame during the day at certain times throughout the year. A traffic
control devise such as an all-way stop operates through the day, each day of the
year. When reviewing the operation, traffic volume distribution, and school traffic
characteristics, the installation of the all-way stop signs at Highway 64 and the
school entrance intersection is not recommended. An all-way stop application at
a location where one road has much higher traffic than the other creates a
situation where motorists tend to disregard or roll through stop signs because
they see few conflicts for most of the day. This can result in a greater safety
concern.
Utilizing trained adult crossing guards at the existing controlled locations would
provide the best direction for crossing children. If the school determines they
need to cross children at the English Avenue location, adult-crossing guards
would be even more important in assisting children to cross the highway safely.
To ensure that the traffic along Highway 64 is aware that it is entering the school
area, the County will install an additional school sign on Highway 64 west of Akin
Road for the westbound direction.
Your letter described problems for traffic exiting the school to go east on Highway
64. We enCourage you to work with the City of Farmington to consider the
feasibility of constructing a new driveway from the school property onto Akin
Road, directly across from 194th Street. An alternative access could separate
pedestrian traffic and some conflicting traffic moves by allowing traffic to turn
directly onto Akin Road.
Page 2"
Dr. Brad Meeks
November 23, 2004
Alternatives such as sidewalk construction, crossing guards, minimizing conflicting movements,
pedestrian re-routing, and good visibility of the area are more effective in addressing pedestrian
concerns than school. speed signing. Additionally, police assistance for special events. may be
the best way to deal with these specific issues. I hope these potential suggestions are helpful in
the school's pursuit to better handle pedestrian and vehicle ingress/egress concerns. The
school may wish to consider developing a route plan, which is an assessment of the trips for
each student by all means Of travel. This study can help lead towards which options or
alternatives for school traffic will best meet the school's specific needs.
If you have any questions or wish to discuss these issues further, please call me at
(952) 891-7178~ .
~~'1J1. ~
Kristi M. Sebastian, P.E., p.T.a.E.
Traffic Engineer
cc: Dan Siebenaler, Police Chief
Lee Mann, Farmington City Engineer
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
loe,
TO: Mayor, Councilmembers and City Administrator ~
FROM: Randy Distad, Parks and Recreation Director
SUBJECT: 2004 Annual Report Parks and Recreation Department
DATE: March 21, 2005
INTRODUCTION
The Parks and Recreation Department staff members have compiled a written report that details
the work that was completed by the Department in 2004
DISCUSSION
The Parks and Recreation Department Annual Report is meant to serve as an informative
document that celebrates what has been accomplished in 2004 by the Department. The Annual
Report attempts to provide as much information about the projects, programs and ongoing
routine tasks that are completed on an annual basis. By no means is it all inclusive of everything
that is completed by the Department. Rather it is a larger snapshot of who we are and what we
do. As you review the Annual Report, it becomes pretty apparent that the Department has an
incredibly talented and hard working staffthat was able to accomplish great things in 2004.
ACTION REQUESTED
There is no action requested. The Annual Report is meant for informational purposes only.
~tfullY~
Rand~aiI,
Parks and Recreation Director
cc: Parks and Recreation Department staff
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City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.cLfarmington.mn.us
lod
FROM:
MAYOR, COUNCIL & CITY ADMINISTRATORP'
KEN KUCHERA., FIRE CHIEF
SUBJECT: 2004 ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM
TO:
DATE:
MARCH 16, 2005
The fire department received official notification of the 2004 assistance to firefighters
grant program administered by the U.S Department of Homeland Security this past week.
We as a department are very excited and thankful for being recognized to receive this
grant. This program has been offered for the past three years and our attempts up till now
have not been successful. The grant award provided was $110,043 with a required match
from the city of$12,227. The total amount identified is $122,270.
The required 10% matching funds from the city are available in the 2005 Capital
Acquisition fund budget. The budget calls for $12,000 from the fire department to be
spent on a feasibility study which has been identified as unnecessary since the budget was
adopted. The remaining dollars will be funded from the departments general operating
budget.
The grant award is specific to the equipment requested. Our request consisted of 26 self
contained breathing units and 6 complete sets of firefighter turnout gear. I have attached a
memo from Fire Captain Troy Corrigan along with the official written notification from
the U.S Department of Homeland Security.
~kVL~
Ken Kuchera
Fire Chief
Cc: Robin Roland, Finance Director
FFD Board of Directors
MEMO
TO Ken Kuchera
DATE
FROM
March 14,2005
Troy Corrigan
;/J
~
\\
-~ ,..::.~", ...".
,
~
SUBJECT 2004 Assistance to Firefighters Grant
CC File
Ken,
As you know, we were successful with our 2004 Assistance to Firefighters grant request. The budget for our
request is as follows:
26 scba's with cylinder, voice amplifier, face piece bag and spare cylinder @ $4,345 each
6 sets turnout coats and pants @ $1,200 each
6 pairs of bunker boots @ $110 each
6 helmets @ $170 each
6 hoods @ $30 each
6 pairs of gloves @ $40 each
$112,970
$7,200
$660
$1,020
$180
$240
$122,270
Total:
The Department of Homeland Security has awarded us $110, 043 for the purchase of these items. The balance of
the costs, $12,227, is the 10% matching funds required to be provided by the applicant.
I have attached a copy of the award package for your use and Council action.
Please contact me with any questions.
Panel Review
Page 2 of7
U.s. Department of Homeland Security
Office for Domestic Preparedness
Washington, D.C. 20531
Mr. Troy Corrigan
Farmington Fire Department
325 Oak Street
~armington, Minn~sota 55024-1~74
Re: Grant No.EMW-2004-FG-Q1208
"\
i
Dear Mr. Corrigan:
Congratulations, on behalf of the Department of Homeland Security and the Office for Domestic Preparedness. Your
grant application submitted under the FY 04 Assistance to Firefighters Grant has been approved. The approved project
costs amount to $122,270.00. The Federal share is 90 percent or $110,043.00 of the approved amount and your share
of the costs is 10 percent or $12,227.00.
As part of your award package, you will find Grant Agreement Articles. Please make sure you read and understand the
Articles as they outline the terms and conditions of your Grant award. Maintain a copy of these documents for your
official file. You establish acceptance of the Grant and Grant Agreement Articles when you request and receive
any of the Federal Grant funds awarded to you.
Ie first step in requesting your grant funds is to confirm your correct Direct Deposit Information. Please go on-line to
the AFG eGrants system at https:/Iportal.fema.gov and if you have not done so, complete and submit your SF 1199A,
Direct Deposit Sign-up Form. Please forward the original, completed SF 1199A, Direct Deposit Sign-up Form, signed by
your organization and the banking institution to the address below:
Department of Homeland Security
Emergency Preparedness and Response Directorate (FEMA)
Grants Management Branch
500 C Street, SW, Room 334
Washington, DC 20472
Attn: Assistance to Firefighters Grant Program
After your SF 1199A is reviewed and you receive an email indicating the form is approved, you will be able to request
payments online. If you have any questions or concerns regarding the process to request your grant funds, please call 1-
877-510-6762.
Sincerely,
Matt A.Mayer
Acting Executive Director
Office of State and Local Government
"'oordination and Preparedness
https://portal.fema.gov/firegrant/jsp/fire_ adminlawards/spec/view award package.do?agreement... 3/14/2005
Pane} Review
Page 3 of?
Agreement Articles
u.s. Department of Homeland Security
Washington, D.C. 20531
AGREEMENT ARTICLES
,
<~.
ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Firefighter Safety program
GRANTEE: Farmington Fire Department
PROGRAM: Operations and Firefighter Safety
AGREEMENT NUMBER: EMW-2004-FG-01208
AMENDMENT NUMBER:
Article I
Article II
Article III
Article IV
Article V
Article VI
Article VII
Article VIII
Article IX
Article X
Article XI
Article XII
Article I - Project Description
TABLE OF CONTENTS
Project Description
Grantee Concurrence
Period of Performance
Amount Awarded
Requests for Advances or Reimbursements
Budget Changes
Financial Reporting
Performance Reports
DHS Officials
Other Terms and Conditions
General Provisions
Audit Requirements
The grantee shall perform the work described in the approved grant application's Program Narrative. That narrative is
made a part of these grant agreement articles by reference. The purpose of the Assistance to Firefighters Program is to
protect the health and safety of the public and firefighting personnel against fire and fire-related hazards. After careful
consideration, DHS has determined that the grantee's project, as detailed in submitted project narrative and budget
information, submitted as part of the grantee's application (and considered part of this agreement by reference), was
consistent with the program's purpose and worthy of award. As such, any material deviation from the approved program
narrative must have prior written approval.
:icle II - Grantee Concurrence
By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees to
abide by the terms and conditions of the grant as set forth in this document and the documents identified below. All
documents submitted as part of the application are made a part of this agreement by reference.
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Article III - Period of Performance
he period of performance shall be from 04-MAR-05 to 03-MAR-06.
The grant funds are available to the grantee for obligation only during the period of performance of the grant award. The
grantee is not authorized to incur new obligations after the expiration date unless the grantee has requested, and DHS
has approved, a new expiration date. The grantee has 90 days after period of performance to incur costs associated with
doseout or to pay for obligations incurred during period of performance. Award expenditures are for the purposes
detailed in the approved grant application only. The grantee cannot transfer funds or assets purchased with grant funds
to other agencies or departments without prior written approval from DHS.
Article IV - Amount Awarded
The amount of the award is detailed on the Obligating! Document for Award attached to these articles. F'ollowing are the
budgeted estimates for object classes for this grant (including Federal share plus grantee match):
Personnel $0.00
Fringe Benefits $0.00
Travel $0.00
Equipment $122,270.00
Supplies $0.00
Contractual $0.00
Construction $0.00
Other $0.00
Indirect Charges $0.00
Total $122,270.00
Article V - Requests for Advances or Reimbursements
Grant payments under the Assistance to Firefighters Grant Program are made on an advance or reimbursable basis for
immediate cash needs. When the grantee needs grant funds and has obtained a user account, the grantee fills out the
on-line Request for Advance or Reimbursement. If the grantee has not obtained a user account, an account may be
obtained by calling the help desk at 1-866-274-0960. '
Article VI - Budget Changes
Generally, changes in the budget-line items are permitted, as long as the original program narrative is accomplished.
The only exception to this provision is for grants where the Federal share is in excess of $1 00,000.00. In grants where
the Federal share exceeds $100,000.00, the budgeted line items can be changed, but if the cumulative changes exceed
ten (10) percent of the total budget, Changes' must be pre-approved.
Article VII-Financial Reporting
The Request for Advance or Reimbursement mentioned above, will also be used for interim financial reporting purposes.
At the end of the performance period, or upon completion of the grantee's program narrative, the grantee must complete,
on-line, a final financial report that is required to close out the grant. The Financial Status Report, is due within 90 days
after the end of the performance period.
Article VIII - Performance Reports
Ie grantee must submit a semi-annual and a final performance report to DHS. The final performance report should
. ovide a short narrative on what the grantee accomplished with the grant funds and any benefits derived there from.
The semi-annual report is due six months after the award date.
Article IX - DHS Officials
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Program Officer: Tom Harrington, Deputy Chief of the Grants Program Office, is the Program Officer for this grant
program. The Program Officer is responsible for the technical monitoring of the stages of work and technical
nerformance of the activities described in the approved grant application.
urants Assistance Officer: Christine Torres, is the Assistance Officer for this grant program. The Assistance Officer is
the Federal official responsible for negotiating, administering, and executing all grant business matters.
Grants Management Branch POC: Christine Torres is the point of contact for this grant award and shall be contacted
for all financial and administrative grant business matters. If you have any questions regarding your grant please call
202-646-4298.
Article X - Other Terms and Conditions
Pre-award costs directly applicable to the awarded grant are allowable if approved in writing by the DHS Program Office.
Article XI - General Provisions
The following are hereby incorporated into this agreement by reference:
44 CFR, Emergency Management and Assistance
Part 17
Nondiscrimination in Federally-Assisted Programs
Uniform administrative requirements for grants and cooperative
agreements to state and local governments
Government-wide Debarment and Suspension (Non-procurement) and
Government-wide Requirements for Drug-free Workplace (Grants)
New Restrictions on Lobbying
Part 7
Part 13
r"\art 18
31 CFR 205.6 Funding Techniques
OMS Circular A-21 Cost Principles for Educational Institutions
OMS Circular A-8? Cost Principles for Statellocal Governments, Indian tribes
OMS Circular A-122 Cost Principles for Non-Profit Organizations
OMS Circular A-
102
Uniform Administrative Requirements for Grants and Agreements With State and Local
Governments Assistance to Firefighters Grant Application and Assurances contained therein.
Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher
Education, Hospitals, and Other NonProfit Organizations Assistance to Firefighters Grant
Application and Assurances contained therein. '
OMS Circular A-
110
Article XII- Audit Requirements
All grantees must follow the audit requirements of OMS Circular A-133, Audits of States, Local Governments, and Non-
Profit Organizations. The main requirement of this OMS Circular is that grantees that expend $500,000.00 or more in
Federal funds (from all Federal sources) must have a single audit performed in accordance with the circular.
As a condition of receiving funding under this grant program, you must agree to maintain grant files and supporting
documentation for three years upon the official closeout of your grant. You must also agree to make your grant files,
- ooks, and records available for an audit by DHS, the General Accounting Office (GAO), or their duly authorized
presentatives to assess the accomplishments of the grant program or to ensure compliance with any requirement of
{he grant program.
Additional Requirements if applicable
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The grant award was reduced by $48,995. The approved amount for coaUpants is $1,200 instead of the $1,400 listed in
the initial application. Also, the approved number of SCBA's is (26) instead of the (37) requested. The reduction has
ready been made in the grant award and in the application as approved by Troy Corrigan via e-mail on March 1, 2005.
Ie total project cost was reduced per the program office comments from $171,265 to $122,270. The Federal share was
reduced from $154,139 to $110,043. The applicant's share was reduced from $17,127 to $12,227.
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FEDERAL EMERGENCY MANAGEMENT AGENCY
OBLIGATING DOCUMENT FOR AWARD/AMENDMENT
6. RECIPIENT NAME AND
ADDRESS
Farmington Fire Department
21625 Denmark Avenue
Farmington
Minnesota, 55024-9468
9. NAME OF RECIPIENT
PROJECT OFFICER
Troy Corrigan
11. EFFECTIVE DATE OF THIS
ACTION
04-MAR-Q5
7. ISSUING OFFICE AND ADDRESS
ODPlFinancial and Grants Management Division
500 C Street, S.W., Room 350
Washington DC, 20472
POC: Christine Torres 202-646-4298
4. TYPE OF
ACTION
AWARD
8. PAYMENT OFFICE AND ADDRESS
ODP/Financial Services Branch
500 C Street, S.W., Room 723
Washington DC, 20472
5. CONTROL NO.
W397589N
4a. AGREEMENT NO.
IW-2004-FG-Q1208
2. AMENDMENT NO.3. RECIPIENT NO.
o 41-6005151
PHONE NO.
612-492-4236
10. NAME OF PROJECT COORDINATOR
Tom Harrington
PHONE NO.
(202) 307-2790
12. METHOD OF
PAyMENT
SF-270
13. ASSISTANCE ARRANGEMENT
Cost Sharing
14. PERFORMANCE PERIOD
~~ITi:04-MAR- To:03-MAR-Q6
Budget Period
From:01-OCT- To:30-SEP-05
04
15. DESCRIPTION OF ACTION
a. (Indicate funding data for awards or financial changes)
PROGRAM NAME CFDA NO. ACCOUNTING DATA
ACRONYM (MCS CODE)
XXXX-XXX-XXXXXX-XXXXX-
XXXX-XXXX-X
AFG 97.044 2oo5-62-0364RE-63000000-
4101-R
TOTALS
b. To describe changes other than funding data or financial changes, attach schedule and check here.
N1A
a. FOR NON-DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA
ee Block 7 for address)
Assistance to Firefighters Grant - Fire Prevention and Safety Program recipients are not required to sign and return copies of this document However,
recipients should print and keep a copy of this document for their records.
PRIOR AMOUNT AWARDED CURRENT CUMMULATIVE
TOTAL THIS ACTION TOTAL AWARD NON-
AWARD + OR (-) FEDERAL
COMMITMENT
$0.00 $110,043.00 $110,043.00 $12,227.00
$0.00 $110,043.00 $110,043.00 $12,227.00
16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited above.
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE
N/A N1A
18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE
Richard Goodman 02-MAR-Q5
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...
.
>>I1B' M'~' I'Il!~TOI PIB'r E BEtl)lI 'Br~TM"~ "I""" T
III .~'g ~ ~ ~ ~ .,..., .,...,.1'4 '""'" ~......J~ ~
Established 1880
325 Oak Street
Farmington, Minnesota 55024
LOCAL FIRE DEPARTMENT RECEIVES GRANT FROM DHS
Farmington, Minnesota -The Farmington Fire Department has received a grant of$11O,043.oo
from the 2004 Assistance to Firefighters Grant Program administered by the U.S. Department of
Homeland Security.
With FY04 fimds, $745 million will be awarded to several. thousand fire departments. The
Fannington Fire Department will use fimds to replace aging self contained breathing apparatus
and protective clothing for new members of the department.
"We recognize the importance of the Fire Act Grants to our nation's fire departments and we will
continue to work closely with the fire service community to meet their needs," said Matt A.
Mayer, Acting Executive Director of the Office for Domestic Preparedness (ODP).
The Assistance to Firefighters Grant Program assists rural, urban and suburban fire departments
throughout the United States. These fimds increase the effectiveness of firefighting operations,
firefighter health and safety programs, new fire apparatus, emergency medical service programs,
and fire prevention and safety programs in local departments.
"In this nation, far too many individuals lose their lives or are injured by fire. Among these
victims are firefighters, who provide emergency response services to their fellow residents," said
'. U.S. Fire Administrator R. David Paulison.- "The nation's firefighters and American homes are
safer today through this important grantprogram."
IOe
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO:
Mayor, Council Members,
City Administrator
\ltJ r
FROM: Lee Smick, AICP
City Planner
SUBJECT: Adopt Resolution - Amend 2020 Comprehensive Plan from Restricted Development and
Non-Designated to Low Density Residential and Medium Density Residential
DATE: March 21,2005
INTRODUCTION
Giles Properties, Inc. proposes to amend the 2020 Comprehensive Plan from Restricted Development and
Non-Designated to Low Density Residential and Medium Density Residential for the northerly portion of
the Murphy 350 property identified as Q1 and 8 on the MUSA Map (Exhibit A).
DISCUSSION
The Developer proposes to amend the 2020 Comprehensive Plan (Exhibit B) for the northerly portion of
the Murphy 350 property identified as Q1 and 8 on the attached MUSA Allocation map. The Developer
proposes to amend Q1 from Restricted Development and Non-Designated to Low Density Residential.
The amendment for property 8 is proposed from Undesignated to Low and Medium Density Residential.
Property Q1 consists of91.70 acres and property 8 consists of93.30 totaling 180 acres (Exhibit C).
The Developer is requesting to amend the Comprehensive Plan in order to prepare for residential
development on the properties. However, the City of Farmington would also like to see the amendments
approved in order to prepare for the construction of a 12" sanitary sewer line from the Met Council's
existing 48" sanitary sewer west of the railroad tracks in Empire Township through Q1 and 8 and into the
Parkview Ponds subdivision (see attached Exhibit D for a Trunk Sanitary Sewer Service). City Engineer
Lee Mann is initiating this project in order to eliminate the need for a lift station to provide sanitary
services to the homes in Parkview Ponds. Upon construction of this 12" sewer line through the Murphy
350 property, the proposed lift station at Parkview Ponds will be eliminated. The proposed 12"
connection from the Met Council's 48" sanitary sewer is essential for serving the Murphy 350 property
and Parkview Ponds.
The City Council approved a 60-acre annexation for the Murphy property that includes the northerly
portion ofQ1 on April 16, 2001. The annexation of property 8 was approved on October 18,2004.
Proposed Develo-pment
The Developer is currently proposing 146 single-family residential lots on Ql, 143 single-family lots on
8, and 40 multi-family lots. Both properties are proposed for low density residential except the northeast
comer of 8 where the Developer proposes medium density residential (Exhibit E).
Planning Commission Meeting - March 8. 2005
On March 8, 2005, the Planning Commission recommended approval of the proposed 2020
Comprehensive Plan Amendment to allow low and medium density residential on the northerly portion of
Murphy 350. The low density residential is similar to the restricted development allowed in the Parkview
Ponds development adjacent to the Murphy 350 project. The medium density residential area is located
south of the proposed 195th Street extension and adjacent to the medium density residential shown on the
Seed/Genstar property to the north (Exhibit B).
ACTION REQUESTED
Adopt resolution approving an amendment to the 2020 Comprehensive Plan from Restricted
Development and Non-Designated to Low Density Residential and Medium Density Residential for the
northerly portion of Murphy 350 (Ql, 8).
Respectfully Submitted,
/ Lee Smick, AICP
City Planner
cc: Giles Properties, Inc.
RESOLUTION NO.
AMENDING THE 2020 COMPREHENSIVE PLAN
FOR THE NORTHERLY PORTION OF THE MURPHY 350 PROPERTY (Ql, 8)
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 21 st day of March,
200S at 7:00 P.M.
Members Present:
Members Absent:
Member
introduced and Member _ seconded the following:
WHEREAS, a Comprehensive Land Use amendment for the northerly portion of the Murphy
3S0 Property (Q1, 8) located south of the proposed 19Sth Street alignment within the City of
Farmington from Restricted Development and Non-Designated to Low Density Residential and
Medium Density Residential; and
WHEREAS; the Planning Commission held a public hearing on the 8th day of March, 200S after
notice of the same was published in the official newspaper of the City and proper notice sent to
surrounding property owners, and
WHEREAS, the Planning Commission accepted public comments at the public hearing and
recommended approval of the Comprehensive Plan Amendment for the Murphy 3S0 Property
(Ql, 8) from Restricted Development and Non-Designated to Low Density Residential and
Medium Density Residential;
NOW, THEREFORE, BE IT RESOLVED that the City Council of Farmington hereby amends
the 2020 Comprehensive Plan for the Murphy 3S0 Property (Q1, 8) from Restricted Development
and Non-Designated to Low Density Residential and Medium Density Residential contingent
upon the following:
I. Subject to Metropolitan Council approval of the Comprehensive Plan Amendment
application.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
21 st day of March 200S.
Mayor
Attested to the _ day of March, 200S.
City Administrator
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_ PHASE 1
f;~~;;:/1 SEClION 8
[LtliHJ SEC"IION Q1
t-S?~~1 SECTION Q2
MUSA EXHIBIT
MURPHY PROPERTY
GILES PROPERTIES, INC.
FARMINGTON, MINNESOTA
Slgnecl:
2005
Bllltldon s. AnderlM)ll
Q2.L2JLQ5..Reg. No~
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City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO:
Mayor, Council Members,
City Administrator
{,p~
FROM:
Lee Smick, AICP
City Planner
SUBJECT:
Adopt Ordinance - A-Frame Signs
DATE:
March 21, 2005
INTRODUCTION
The City Code currently does not allow A-frame signs (alk/a sandwich board, sidewalk
signs) on commercial property within the City of Farmington. During the rewrite of the
Zoning Code in May of 2002, staff eliminated the portable sign (A-frame) provisions
from the 1995 code due to the need for businesses to carry insurance for the portable
signs. Upon further review of the sign ordinance and recommendation of the City
Council, City staff is proposing to reinstate the original 1995 ordinance language with
some minor changes suggested by the City Attorney.
DISCUSSION
At a Pre-City Council meeting on February 22, 2005, staff discussed the possibility of
reinstating the portable sign (A-frame) language from the 1995 sign code. At the
meeting, the City Council directed staff to prepare the text amendment and review it with
the Planning Commission.
The minor changes to the original 1995 code language consist of the inclusion of
allowable zoning districts for the A-frame signs, a requirement that the city approve the
permit with additional terms and conditions including location, duration, and design, and
a revision for appeals to be heard by the Planning Commission instead of the City
Council.
Planning Commission Meeting - March 8. 2005
On March 8, 2005, the Planning Commission recommended approval of the A-frame sign
be allowed in the B-1, B-2, B-3 and B-4, SSC, Mixed-Use, Business/Commercial Flex
zoning districts, while not recommending that the signs be located in the I-I or IP zoning
districts.
The following districts were discussed in detail by the Planning Commission:
Zoning Districts
Business Districts
The Planning Commission recommended that the A-frame signs be allowed in the B
districts including B-1, B-2, B-3 and B-4. The B-1 district is the Highway Business
district. Businesses located in this zone include Farmington Marketplace; Farmington
Gateway Shopping Center; Anchor Bank and Akin Hills Vet Clinic, and Super America
on Pilot Knob Road; and the Farmington Mall shops and offices on TH 3.
The B-2 district is the Downtown Business district that generally includes the Farmington
City Center shops and offices and the businesses located in the ''traditional'' downtown.
The B-3 district is the Heavy Business district that generally includes Lamperts Lumber
and the businesses along 15t Street.
The B-4 district is the Neighborhood Business district, which includes (but is not limited
to) the Olympus Fitness facility on 3rd Street. In all of the above cases, the Planning
Commission felt that A-frame signs could assist the business owners in informing the
public of special events, prices, and menus to entice potential customers to their
businesses.
SSC, Mixed-Use, Business/Commercial Flex
The Planning Commission recommended that the A-frame signs be allowed in the SSC,
Mixed-Use, and Business/Commercial Flex Zoning Districts. These zones are located
within the Spruce Street Corridor south of CSAH 50 and west of Denmark Avenue. The
districts will allow a variety of uses for business owners such as retail, restaurants, hotels,
theaters, banks, and offices.
1-1 and 1P
The Planning Commission did not recommend allowing the A-frame sign within these
districts at this time, due to the types of uses located in these areas. The Planning
Commission believed that these types of uses didn't have as much pedestrian traffic as
retail and office uses in the business zones of the City, and that A-frame signs would not
likely be utilized.
Additional Terms and Conditions
The City Attorney suggested that the language below be added to the 1995 Code:
The City may approve the permit with additional terms and conditions,
including but not limited to conditions regarding location, duration, and
design.
A?peals
The City Attorney also suggested that the Planning Commission hear any appeals
regarding A-frame signs, rather than the City Council. In the current code, appeals from
other rulings of the Zoning Officer go directly to the Planning Commission (Board of
Adjustment) for review, and the Planning Commission's ruling is final.
With the recommended approval of the A-frame sign ordinance, the Planning
Commission feels that business owners will benefit from the signs through additional
advertising options. This will also reduce the non-compliance of current business owners
locating A-frame signs off-premises from their business.
Fee for A-Frame Sign
City staff proposes that the fee schedule for a sign permit (see attached) be utilized for the
fee of an A-frame sign. Therefore, the cost of the permit fee for an A-frame sign will be
directly related to the cost of the sign. For example, if the cost of an A-frame sign is
below $500, a $20 sign permit fee would be charged. The City Council approved the fee
schedule for 2005 permits on December 20, 2004.
ACTION REQUESTED
Adopt the ordinance for a text amendment for Section 10-6-3 (A) 1 subd (t) of the Zoning
Code.
R;;;:;;!IY Submitted,
Lee smiC~
City Planner
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 10-6-3 (SIGNS AND
BILLBOARDS) REGARDING A-FRAME SIGNS ALLOWED IN
THE B, SSC, MIXED-USE, AND BUSINESS/COMMERCIAL FLEX
ZONING DISTRICTS
THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS:
SECTION 1. Section 10-6-3 (A)(I) of the Farmington City Code is amended as follows
(new text is underlined):
ill A-Frame Signs:
(a) Sign Size And Placement: Established local businesses shall be allowed to
display on the sidewalk adiacent to their business within the B. SSC. Mixed-Use. and
Business/Commercial Flex zoning districts. a portable two (2) sided sign. UP to two feet
(2') wide and three feet (3') high. during regular business hours. Such signs shall be
placed in front of the business they promote and shall not restrict pedestrian traffic flow.
(b) Permit Required: It shall be unlawful for any business to display a portable
sign without first having obtained a permit from the City. Application for a permit shall
be made in writing to the Zoning Officer. and applicants shall state the location of the
proposed portable sign and such other facts as may be required and applicable to the
granting of such permit. The permit shall be valid for a period of UP to one year and is
not transferable to another business without authorization of the Zoning Officer. The
City may approve the permit with additional terms and conditions. including but not
limited to conditions regarding location. duration. and design.
(c) Fees and Insurance: The fees required for this permit shall be paid at the
office of the City Clerk before the granting of the permit. The amount ofthe fee shall be
as provided from time to time by resolution of the Council. The City Clerk or authorized
City staff shall issue a receipt for the fee and issue the permit to the applicant. No fee
shall be prorated for a portion of a year. and no fee paid shall be refunded unless the
permit is denied. The applicant is required to take out and maintain public liability and
property damage insurance covering personal iniury. including death. and claims for
property damage which may arise directly or indirectly out of the use and/or placement of
the portable sign. Limits for bodily iniury and death shall not be less than five hundred
thousand dollars ($500.000.00) for one person and one million dollars ($1.000.000.00)
for each occurrence: limits for property damage shall not be less than two hundred
thousand dollars ($200.000.00) for each occurrence; or a combination single policy of
one million dollars ($1.000.000.00) or more. The City shall be named as an additional
insured on the policy. and the applicant shall file with the City a certificate evidencing
coverage prior to the City issuing a permit.
(d) Revocation Of Permit: Any permit issued by the City may be suspended or
revoked by the Zoning Officer for any of the following causes:
(1) Conducting such permitted activity in such a manner as to constitute a
breach of the peace or menace to the health. safety or welfare of the
public. or a disturbance ofthe peace or comfort of residents of the City. or
upon the recommendation of the appropriate Citv official.
(2) Expiration or cancellation of the required insurance coverage.
(3) Actions unauthorized or beyond the scope of the permit granted.
(4) Violation of any regulation or provision ofthis Code applicable to the
activitv for which the permit has been granted. or any regulation or law of
the State so applicable.
(5) Failure to continuously comply with all conditions required as
precedent to the approval of the permit.
( e) Hearing: Anv person aggrieved by the action of anv Citv official in denying.
suspending or revoking a permit shall have the right to a hearing before the
Planning Commission on any such action. provided a written request therefore is
filed with the Clerk within ten (10) days after receipt of the notice of such denial.
suspension or revocation. The Planning Commission may grant such permit or
confirm any suspension or revocation or reinstate any such permit. The action
taken bv the Planning Commission after a hearing shall be final.
SECTION 2. Effective Date. This ordinance shall be effective upon its passage and
publication according to law.
ADOPTED this _day of
Farmington.
, 2005, by the City Council of the City of
CITY OF FARMINGTON
By:
Kevan Soderberg, Mayor
ATTEST:
By:
David Urbia, City Administrator
SEAL
By:
City Attorney
Published in the Fannington Independent the _ day of
,2005.
CITY OF FARl\1INGTON
SIGN PERMIT APPLICATION
Permit #
Date
Site Address or Legal Description of Sign
1. Applicant Name:
Address
PhoneIFax
2. Property Owner Name:
Address
PhoneIFax
3. Sign Owner:
Address
PhoneIFax
4. Contractor Name:
Address
Phone/Fax
5. Zoning District
6. Estimated Value of Sign
7. Type of Sign: 0 Advertising Billboard. 0 Public Service Info 0 Freestanding
o Wall DOff premises Directional 0 Marquee .0 Dev. Project
. Distance from nearest advertising billboard (1500' minimum), Distance from nearest intersection (500'
minimum)
The following information must be included along with signed sign application and permit fee (see reverse)
Application Checklist - completed by applicant
_ Sign Dimensions '
_length & width
_ height (if freestanding or pylon)
_ depth of sign
_ Proposed illumination Type
_ Type of Construction
_ DiagramJIllustration of Proposed sign( s)
_ If wall sign. diagram should indicate placement of sign on building and dimensions of building (width &
height) to determine area of building face.
_ Complete Detailed Plans and Specifications (i.e. footings, post, size of all materials and all fasteners etc)
For Billboard Applications
Distance from nearesfbillboard
sign or signs
1. Signs which need a conditional use permit must pay both the established sign permit fee, plus the
conditional use permit fee.
2. Fees are not required for signs exempted by Section 4-3-5 (B).
, hereby certify that the information on this application is, to the best of my knowledge. true and correct. I also
certify that I am the owner or authorized agent for the abovementioned property and that all construction will
conform to existing State and local laws and will proceed in accordance with submitted plans. I am aware that this
sign permit will become null and void a/the workJor which the permit was issued has not been completed within a
period of six (6) months from this date. Furthermore. I hereby agree that the City Building inspector may enter
upon the property to perform needed inspections.
Signature of ApplicantIProperty Owner
Date
THIS APPUCATION BECOMES YOUR SIGN pERMIT WHEN APPROVED.
24 HOUR NOTICE REQumED FOR ALL INSPECTIONS
Submission Reauirements
Fee Schedule
.~
. ADMINIS
TIVE USE ONLY
o
o
o
o
Completed/Signed Application
Scale Drawing (locate sign on site)
Plans and Specifications
(include distance from existing signs)
Permit Fee 5
Estimated Value ofSi~ Only
To 5500 520.00
$501 - $1,000 $30.00
S1,001 - 52,500 560.00
Over 52,500 580.00
This is to certify that the request in the above applica ccordance with the
City Sign Ordinance and may proceed as requested.. This document, when sign by the Planning Coordinator and
Building Official constitutes a temporary Certificate of Zoning Compliance and allows construction to commence.
Special Conditions
Staff Comments
Building Official
Planning Coordinator
Date
Date
I~
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO:
Mayor, Council Members,
City Administrator
YfV pn~
FROM:
Lee Smick, AICP
City Planner
SUBJECT:
Adopt Resolution - Parkview Ponds Final Plat
DATE:
March 21, 2005
INTRODUCTION
Manley Land Development is seeking approval of the Parkview Ponds Final Plat (Exhibit A). The plat
consists of 147 single-family lots on 88 acres creating a density of 1.67 dwelling units/acre. The property
is located south of 195th Street with agricultural land to the east and south, City parkland to the west and
single-family residential to the north.
DISCUSSION
The Planning Commission recently recommended approval of the Parkview Ponds Final Plat on March 8,
2005. The Preliminary Plat was approved by the Planning Commission on November 9,2004 and by the
City Council on November 15, 2004.
Proposed Development
The Developer proposes to construct 147 single-family lots surrounding numerous storm water ponds in
the Parkview Ponds Development. The lot sizes range from 10,073 square feet to 17,657 square feet,
meeting the minimum lot size requirements in the R-1 zoning district of 10,000 square feet.
The Developer is proposing a number of storm water ponds in order to utilize the material from these
ponds for housing pads. This process was also used in the Autumn Glen development.
Transportation
Approved 2020 Thoroughfare Plan -November 1,2004
The City Council approved an update to the 2020 Thoroughfare Plan on November 1, 2004. The plan
shows a north/south roadway east of Parkview Ponds that will potentially align with Diamond Path Road
in the future (Exhibit B). Accesses from Parkview Ponds to this north/south road to the east will be
provided on the plat. Additionally, the City Council requested that the Developer prepare for a potential
future road connection from 198th Street to Akin Road. The Developer has shown this requirement in
Outlot H & G of the plat. The Council stated that upon build-out of the Parkview Ponds plat, the Council
will review traffic patterns from Parkview Ponds and determine if a roadway connection to Akin Road
along the 198th Street alignment is needed in the future. lfnot, Outlot H may be converted to a standard
residential lot.
Embers Avenue
The preliminary plat shows a connection to 19Sth Street at Embers Avenue. The extension of Embers
Avenue (Street 1) into the property is shown as a minor collector as identified on the recently approved
Thoroughfare Plan. John Powers, the Fire Marshal has indicated that a temporary turnaround for
emergency vehicles at the eastern terminus point of Street 1 will be required until such time as Street 1 is
connected to the north/south road (Diamond Path Road) referred to above. This requirement is reflected
on the plan as a hammerhead (the Park & Recreation Department has requested that the Developer
construct a small parking lot in this area - see below).
Reduction of Right-Of- Way and Roadway Width - Embers Avenue
In order to provide traffic calming on Street 1, the Developer reduced the right-of-way width from 70 feet
to 60 feet and the roadway width from 38 feet to 32 feet. Street 1 will continue to function as a minor
collector and be shown on the Thoroughfare Plan as such, however, the reduced width will provide the
traffic calming requested from residents in Autumn Glen.
Temporary Alternative Access
The City's Development Committee determined that the temporary alternative access from cul-de-sac S
would not be required. However, if the access is pursued the Developer will be required to submit a
permit application to the Dakota County Plat Commission.
Southerly Access
John Powers, the City's Fire Marshal, has stated that the approximately 1,380 foot proposed roadway
from the intersection of Embers Avenue to the southern property line needs to have an emergency access
associated with it due to the length of the proposed street. The Fire Marshal has suggested that
emergency vehicles temporarily utilize the farm road that abuts the southern portion of Parkview Ponds.
The temporary emergency vehicle access is noted on the attached plan. City staff and the Developer met
with adjacent property owners to inform them of this proposal. The property owners were in favor of
allowing the emergency vehicle access. The Developer will be required to obtain access agreements for
the emergency vehicles and in addition, improve the farm road by laying rock and clearing branches from
the roadway in order for the farm road to be available to emergency vehicles. It is important to note that
the farm road will not be utilized by construction vehicles or residents ofParkview Ponds.
Reconfiguration of Southerly Lots
The Developer has been working closely with Giles Properties, which currently owns the property south
of Parkview Ponds, to redesign Street 3 and reconfigure the lots in Block 6 and 7 of Parkview Ponds in
order to assist the Giles Properties in achieving full size lots at the northerly portion of the Giles
Properties proposed plat. The reconfiguration is shown on the final plat.
Parks and Trails
Randy Distad, Director of Parks and Recreation, has been working with the Developer on the potential
construction of trails throughout the development (Exhibit C). Additionally, the Developer has also
provided a 4.3-acre park at the southeast corner of the plat meeting the requirements of the Parks and
Recreation Advisory Commission. The Commission has also requested that the Developer construct a
small parking lot for the park in Outlot D.
Wetland Conservation Permit
Parkview Ponds will impact 0.35 acres of Type 2 wetland. The wetland is a ditched wetland that is a
tributary to Middle Creek and ultimately the Vermillion River. The applicant proposes to create 2.78
acres of wetlands, 22.62 acres of storm ponds, and 1.71 acres of wetland buffer. The applicant also
proposes to bank 4.14 acres of excess wetland credits from the buffer and wetland creation. The plan was
reviewed and approved at a Wetland Conservation Act (WCA) Technical Evaluation Panel meeting and
requires that the City Council approve the Wetland Conservation Act Permit for the project.
Engineering
The Developer proposes to construct a temporary lift station on the east side of the project at the end of
Embers Avenue. Currently, the City of Farmington is pursuing the possibility of constructing a sanitary
sewer line from the Met Council interceptor east of Parkview Ponds in Empire Township, through the
Murphy 350 project and into Parkview Ponds. The City Engineer, Lee Mann, is determined to see this
construction happen expeditiously in order to alleviate the need for Manley Land Development to
construct the lift station. At this time, Frank Blundetto of Manley Land Development intends to construct
the lift station to ensure that the homes constructed in Parkview Ponds will be served immediately, while
understanding that the lift station may only be in operation for a few months before the sanitary sewer line
from the Met Council interceptor is constructed to his development. The Engineering Department has
agreed to these conditions.
ACTION REOUESTED
Adopt a resolution approving the Parkview Ponds Final Plat contingent upon the following:
1. Any engineering issues shall be addressed and approval of construction plans for grading, storm
water and utilities by the Engineering Division shall be granted.
2. Any Parks & Recreation issues shall be addressed.
3. Execution of a Development Contract between the Developer and the City of Farmington and
submission of security, payment of all fees and costs and submission of all other documents
required under the Development Contract.
Respectfully submitted,
e~.
Lee Smick, AICP
City Planner
cc: Manley Land Development
RESOLUTION NO.
APPROVING FINAL PLAT AND AUTHORIZING
SIGNING OF FINAL PLAT
PARKVIEW PONDS
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 21 st day of March,
2005 at 7:00 P.M.
Members Present:
Members Absent:
introduced and Member _ seconded the following:
Member
WHEREAS, the final plat of Parkview Ponds is now before the Council for review and approval;
and
WHEREAS, a public hearing of the Planning Commission was held for the preliminary plat on
October 12,2004 after notice of the same was published in the official newspaper of the City and
proper notice sent to surrounding property owners; and
WHEREAS, the City Council reviewed the final plat; and
WHEREAS, the City Council approved the Wetland Conservation Act Permit upon
recommendation of the Wetland Conservation Action Technical Evaluation Panel, and
WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly
served by municipal service.
NOW, THEREFORE, BE IT RESOLVED that the above final plat be approved and that the
requisite signatures are authorized and directed to be affixed to the fmal plat with the following
stipulations:
1. Any engineering issues shall be addressed and approval of construction plans for grading,
storm water and utilities by the Engineering Division shall be granted.
2. Any Parks & Recreation issues shall be addressed.
3. Execution ofa Development Contract between the Developer and the City of Farmington
and submission of security, payment of all fees and costs and submission of all other
documents required under the Development Contract.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
21 st day of March, 2005.
Mayor
Attested to the _ day of March, 2005.
City Administrator
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/04
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO: Mayor and Councilmembers
FROM: David Urbia, City Administrator
SUBJECT: 2005 Council/Management Retreat Presentation
DATE: March 21,2005
. INTRODUCTION
The 2005 Leadership, Planning, and T earn Building Retreat was held on March 11-12, 2005.
The attached power point presentation summarizes for the community the results of the retreat.
DISCUSSION
The City Administrator will discuss this power point presentation in its entirety as another means
to communicate to the community the action plans that the city will take to address the six
highest priority goals. The retreat facilitator will have his written summary completed shortly,
which we will go over as well at the April 4th Council meeting. Upon completion of the
presentation, City Council should accept the report and may wish to add commentary and
thoughts.
ACTION REQUESTED
Approve the highest priority goals and identified action steps. Direct staff to report progress on a
quarterly basis at the council meeting. Affirm the city's motto, mission statement, values
statement and rules of conduct.
CITY OF FARMINGTON
2005 LEADERSHIP
- PLANNING -
TEAM BUILDING
RETREAT
March 11-12, 2005
Why Have A Retreat?
o It's Easier To Develop Consensus On
Issues, Opportunities, And Goals In
An Off-Site Relaxed Environment
Rather Than the Formality Of The
Normal Work Environment
o Is An Excellent Way To Integrate New
Members Onto The Leadership Team
Participants In The 2005 Retreat
o Appointed Officials
. David Urbia, City Administrator
. Kevin Carroll, Community Development
. Randy Distad, Parks & Recreation
. Ken Kuchera, Fire Chief
. Lee Mann, City Engineer/Public Works
. Robin Roland, Finance
. Dan Siebenaler, Police Chief
. Lisa Shadick, Administrative Services
. Brenda Wendlandt, Human Resources
Why Have A Retreat?
o Organizations Need To Periodically
Assess Their Progress, Re-Establish
Direction, And Enhance Team Spirit;
o How Well The Councilmembers, City
Administrator, and Department Heads
Communicate and Work Together Is
Key to The City's Effectiveness;
Participants In The 2005 Retreat
o Elected Officials
. Kevan Soderberg, Mayor
. Christy Jo Fogarty, Councilmemberj
Acting Mayor
. David McKnight, Councilmember
. David Pritzlaff, Council member
. Steve Wilson, Councilmember
Participants In The 2005 Retreat
o The Facilitator Was Don Salverda
. Over twenty-five years experience in the
professional development field;
. Skilled seminar, workshop, retreat
leader;
. Leadership experience in the private,
public, and volunteer sectors; and
. Student of Leadership.
1
PRIMARY OBJECTIVES
. To review oroaress being made by the
city;
. To enhance communication and develop
renewed team spirit among the
participants;
. To discuss chanaes that are likely to
impact they city;
. To develoo uodated consensus on issues
and opportunities facing the city (1-3
years perspective);
HIGHEST PRIORI1Y STRATEGIC
- GOALS
o GOAL #1 - To Stimulate & Promote
Increased Industrial & Commercial
Development and Redevelopment
o GOAL #2 - To Address the City's
Transportation Issues
o GOAL #3 - To Develop A Short Term (2
year) Workplan
IDENTIFIED ACTION STEPS
TO ACHIEVE THE PRIORI1Y GOALS
o Each Action Step lists the Target
Completion Date and Staff Member(s)
Responsible For Implementation
o Implementation Progress Will Be Reported
To The City Administrator During Weekly
Management Team Meetings And To
Council Quarterly (Written Report Under
PRC On Council Agenda)
PRIMARY OBJECTIVES continued
. To review the roles. resoonsibilities. and
exoectations of the city's leadership
team;
. To be both educational and enjovable;
and
. To develoo oreliminarv action olans for
the hiahest orioritv aoals (this objective
is fully detailed in this presentation).
HIGHEST PRIORI1Y STRATEGIC
GOALS (continued)
o GOAL #4 - To Continually Work On
Maintaining Good Communications With
The Public (Being Honest & Realistic)
o GOAL #5 - To Improve the City's Facilities
o GOAL #6 - To Improve Communication &
Collaboration With Other Public Entities
GOAL # 1 Action Steps
o To Stimulate & Promote Increased
Industrial & Commercial Development
and Redevelopment
. Create Comprehensive Economic
Development Plan (March 2006jCarroll)
. Assess Land Needs (Acreage)
New or Large Scale (Industrial)
Redevelopment or Small Scale
(June 2005jCarroll)
2
GOAL #1 Action Steps continued
. Identify & Prioritize Possible "Future
Development Areas" (July 2005/Carroll)
. Explore Funding Mechanisms For These
"Future Development Areas" (HRA Levy,
TIF, Abatement, General Revenue)
(August 2005/Carroll, Roland)
. Continue/Finalize Current HRA v. EDA
Discussion (September 2005/Carroll)
GOAL #2 Action Steps continued
. Semi-Annual Council Workshops On
Transportation Issues (December 2005 &
June 2006/Urbia, Mann)
. Consider Support For CSAH 70/74
Becoming A State Trunk Highway (i.e.
Principal Arterial) (December
2005/Urbia, Mann, Carroll)
. Determine Whether Farmington Should
Become Part Of Transit Taxing District
(August 1, 2005/Urbia, Carroll)
GOAL #3 Action Steps continued
. Celebrate Successes
. Prepare for the 2006-2007 2 Year Plan
(January 2006/Urbia)
GOAL #2 Action Steps
o GOAL #2 - To Address the City's
Transportation Issues
. TH3 Study - 220TH To 200TH Including
Expansion Concept & Downtown Traffic
Study (July 1, 2005/Mann)
Form Coalition (Sept 1, 2005/Mann)
. Define Alignment Of 208TH West of PKR
(May 1, 2005/Mann, Carroll)
GOAL #3 Action Steps
o To Develop A Short Term (2 year)
Workplan
. Finalize Action Plans (March 21,
2005/Urbia)
. Promotion of 2005-2006 Goals and
Action Plans (Internal & External)
(Ongoing/Soderberg & Urbia)
. Progress Reports (Quarterly, Urbia)
GOAL #4 Action Steps
o To Continually Work On Maintaining
Good Communications With The
Public (Being Honest & Realistic)
. 2006 Citizen Survey (Urbia, Shadick)
. Migrate Citizen Action Requests to on-
line Requestpartner (December
2005/Shadick)
. State of the City Address (April
2005/Soderberg)
3
GOAL #4 Action Steps continued
. Coordination of Public Relations Efforts
(On-Going/Shadick) ;
. Continue Current Communication Efforts
(Shadick); and
. Implement Column in Newspaper
(Urbia).
GOAL #6 Action Steps
o To Improve Communication & Collaboration
With Other Public Entities
. Continue Regular Meetings Between City and
ISD 192 (Board & Council, Staff, Leadership
Breakfast);
. Continue Meetings With Township Boards
(Empire Farmington Planning Advisory
Committee & Castle Rock Group);
. Establish Committee With Eureka Township;
CITY OF FARMINGTON
MOTTO
A PROUD PAST -
A PROMISING
FUTURE
"COMMMITTED TO
SERVICE
EXCELLENCE"
GOAL # 5 Action Steps
o To Improve the City's Facilities
. Update Facilities Plan (Sept 1,
200S/Urbia)
. Complete Community Center Process
(Go/No Go Decision by August 1,
200S/Distad)
GOAL #6 Action Steps continued
. Increased Involvement in Dakota County
Projects and Collaborations
. Collaboration Projects (i.e. Voice Over Internet
Phone (VOIP), Fiber Optics, School Site
Committee)
. Partners In Progress (i.e. Elections, Parks &
Trails, High Performance Partnerships Project,
Chamber of Commerce)
(All Action Steps are on-going, Management
Team)
CITY OF FARMINGTON
MISSION STATEMENT
Through teamwork and
cooperation, the
City of Farmington
provides quality
services that
preserve our proud
past and foster a
promising future.
4
CITY OF FARMINGTON
VALUES STATEMENT
o EXCELLENCE AND QUALITY IN THE
DELIVERY OF SERVICES
. We believe that service to the public is our
reason for being and strive to deliver quality
services in a highly professional and cost-
effective manner.
o FISCAL RESPONSIBILITY
. We believe that fiscal responsibility and the
prudent stewardship of public funds is essential
for citizen confidence in government.
CITY OF FARMINGTON
VALUES STATEMENT
o COOPERATION AND TEAMWORK
. We believe that the public is best served when
departments and employees work cooperatively
as a team rather than at cross purposes.
o VISIONARY LEADERSHIP AND PLANNING
. We believe that the very essence of leadership is
to be visionary and to plan for the future.
RULES OF CONDUCT FOR
THE CITY OF FARMINGTON
. RULE #1 Council Members treat each other, the
staff, and the public with respect and dignity.
. RULE #2 Council Members maintain the highest
standards of honesty and integrity in their public
and private dealings.
. RULE #3 Council Members recognize the
interdependency of the Council and the
professional staff.
. RULE #4 Council Members are courteous in their
dealings, and do not interrupt other Council
Members, the Staff, or Citizens when they are
speaking at Council Meetings.
CITY OF FARMINGTON
VALUES STATEMENT
o ETHICS AND INTEGRITY
. We believe that ethics and integrity are the
foundation blocks of public trust and confidence
and that all meaningful relationships are built on
these values.
o OPEN AND HONEST COMMUNICATION
. We believe that open and honest communication
is essential for an informed and involved
citizenry and to foster a positive working
environment for employees.
CITY OF FARMINGTON
VALUES STATEMENT
o POSITIVE RELATIONS WITH THE
COMMUNITY
. We believe that positive relations with the
community and public we serve leads to
positive, involved, and active citizens.
o PROFESSIONALISM
. We believe that continuous improvement is the
mark of professionalism and are committed to
applying this principle to the services we offer
and the development of our employees.
RULES OF CONDUCT FOR
THE CITY OF FARMINGTON
o RULE #5 Council Members respect the individuality
and contribution that other Council Members and staff
bring to the City.
o RULE #6 Council Members respect the majority vote
of the Council, and do not undermine or sabotage
implementation of ordinances, policies, and rules
passed by the majority.
o RULE #7 Council Members respect, and do not
belittle, the minority opinions and votes of Council
Members who are not part of the majority vote on key
issues.
o RULE #8 Council Members praise in publiC and
critique in private_
5
RULES OF CONDUCT FOR
THE CIlY OF FARMINGTON
. RULE #9 Council Members focus on the
"Big Picture of the City", thinking and
acting strategically.
. RULE #10 Council Members set an
example for others to follow.
The Ten Commandments of
Leadership
VI. Build group cohesiveness and pride.
VII. Show confidence in your people,
VIII.Maintain a strong sense of urgency.
IX. Be available and visible to your
staff.
X. Develop yourself to your highest
potential.
The Ten Commandments of
Leadership
I. Treat everyone with respect and
dignity.
II. Set the example for others to
follows.
III. Be an active coach.
IV. Maintain the highest standards of
honesty and integrity.
V. Insist on excellence and hold your
people accountable.
6
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farJ11ington.mn.us
TO: Mayor and Councilmembers
FROM: David Urbia
City Administrator
SUBJECT: Supplemental Agenda
DATE: March 21,2005
It is requested the March 21,2005 agenda be amended as follows:
PETITIONS, REQUESTS AND COMMUNICATIONS
Add tOil
Review/Approve Draft AUAR - Farmington Giles/Murphy Property -
Community Development
Review the attached draft AUAR for the Farmington Giles/Murphy property.
Respectfully submitted,
Davi
City Administrator
/0/'
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO:
Mayor, Council Members,
City Administrator
\(,tc, ~~
FROM:
Lee Smick, AICP
City Planner
SUBJECT:
Review/Approve Draft AUAR- Farmington Giles/Murphy Property
DATE:
March 21, 2005
INTRODUCTION
A draft of the AUAR [Alternative Urban Areawide Review] for the Farmington Giles/Murphy property was
delivered to City Hall on Thursday, March 17, 2005, and is now ready for review and comment by the City
Council.
DISCUSSION
Sherri Buss of Bonestroo, Rosene, Anderlik & Associates has coordinated the consulting work that was required for
the preparation of the Draft AUAR. Ms. Buss has prepared comments concerning the Draft AUAR, and she will
present those comments to the City Council on March 21, 2005.
If the City Council approves the Draft AUAR, authorizes its distribution, and authorizes the publication of the
required notice in the EQB [Environmental Quality Board] Monitor, reviewing agencies and other interested parties
will then have 30 days to comment on the Draft AUAR. If all goes as planned, the AUAR could be finalized and
adopted by the City Council in early spring.
RECOMMENDED ACTION
1. Review Draft of AUAR [Alternative Urban Areawide Review].
2. Ask questions (if any) and/or seek clarifications (if needed).
3. Approve the Draft AUAR, either (a) as is, or (b) with any additions, deletions or revisions suggested by
the City Council and authorize the publication of the required notice in the EQB [Environmental
Quality Board] Monitor, and its distribution to reviewing agencies and other interested parties.
cc: Tim Giles, Giles Properties, Inc.
Sherri Buss
Values Statement
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality
services in a highly professional and cost-effective manner.
Fiscal Responsibility
We believe that fiscal responsibility and the prudent stewardship of public funds is
essential for citizen confidence in government.
Ethics and Integrity
We believe that ethics and integrity are the foundation blocks of public trust and
confidence and that all meaningful relationships are built on these values.
Open and Honest Communication
We believe that open and honest communication is essential for an informed and
involved citizenry and to foster a positive working environment for employees.
Cooperation and Teamwork
We believe that the public is best served when departments and employees work
cooperatively as a team rather than at cross purposes.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be visionary and to plan for the future.
Positive Relations with the Community
We believe that positive relations with the community and public we serve leads to
positive, involved, and active citizens.
Professionalism
We believe that continuous improvement is the mark of professionalism and are
committed to applying this principle to the services we offer and the development of our
employees.