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HomeMy WebLinkAbout03.09.18 Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING MARCH 19,2018 1. Call to Order Mayor Larson called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the pledge of allegiance. 3. Roll Call Present-Larson, Bartholomay and Donnelly Absent-Bernhjelm and Craig Staff Present-Community Development Director Kienberger, Public Works Director Gehler, Finance Director Malecha, Parks and Recreation Director Distad, Police Chief Lindquist, Fire Chief Elvestad, Planning Manager Wippler and Attorney Jamnik. 4. Agenda Motion by Bartholomay, second by Donnelly, to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations a) Police Officer Oath for Officer Lacey Neumann Police Chief Lindquist introduced Officer Lacey Neumann. Officer Neumann started her work with the city in February after 13 years with the City of Roseville. Acting City Clerk Kienberger administered the police office oath to Officer Neumann. 6. Citizen Comments None 7. Consent Agenda Motion by Bartholomay, second by Donnelly, to approve the consent agenda: March 19,2018 Minutes -1- a) Approve Minutes of the March 12, 2018 Special City Council Meeting-Administration b) Approve Minutes of the March 12, 2018 City Council Work Session-Administration c) Appointment Recommendation Fire Department-Human Resources d) Authorize the Replacement of the 1994 Plow Truck-Public Works e) Authorize the Replacement of the 2008 Garbage Truck-Public Works f) Authorize the Replacement of the 2002 Hook Truck-Public Works g) Adopt Resolution R13-2018 Approving a Joint Powers Agreement Between Dakota County and the City of Farmington for a Household Hazardous Drop Off Day-Public Works h) Adopt Resolution R14-2018 Approving a Waste Disposal Delivery Agreement with Specialized Technologies-Public Works i) Approve Bills-Finance APIF, motion carried. 8. Public Hearings None 9. Award of Contract a) Contract for Rambling River Park Feely Fields Fence Replacement Project Parks and Recreation Director Distad presented the bid results for the Rambling River Park Feely Fields Fence Replacement Project. The approved 2018 park improvement fund budget includes$15,000 to remove and replace the outfield fence on field #1 at Rambling River Park. The current fence was installed in the mid-1990's and is starting to heave. Request for proposals were sent to ten fence companies and the project was advertised on the city website. Four proposals were received by the deadline. The bids submitted include: Dakota Unlimited $14,927 Century Fence Company $15,275 American Fence Company $16,925 Midwest Fence and Manufacturing $19,393 The completion date for fence installation will be between October 15, 2018 and November 15, 2018. Motion by Bartholomay, second by Donnelly, to approve the contract with Dakota Unlimited for the Rambling River Park Feely Fields Fence Replacement Project in the amount of$14,927. APIF, motion carried. b) Agreement with Wold Architects and Engineers for Professional Services for City Hall Build Out Project March 19,2018 Minutes -2- Parks and Recreation Director Distad presented an agreement with Wold Architects and Engineers for professional servicesfor the city hall build out project. On February 5, 2018 the city council approved a lease agreement with the United States Department of Agriculture to lease 2,210 square feet on the second floor of city hall. This space is currently empty and needs to be designed and built out. The proposal will allow city staff and the USDA to work directly with Wold staff on the design of the leased space so it meets the design requirements set forth in the lease. Wold is proposing a fee of 7.5%of the construction contract which is estimated at$7,125 plus an estimated $500 in reimbursable expenses. Motion by Bartholomay, second by Donnelly, to approve the contract with Wold Architects and Engineers to provide design services, prepare construction and bid documents and provide construction management of the build out of city hall space to be leased to the USDA. APIF, motion carried. c) Schmitz-Maki Arena Door Replacement Project Parks and Recreation Director Distad presented the bid results for the Schmitz-Maki Arena door replacement project. The city advertised for bids for the replacement of eight doors at the arena. The following bids were received: Northwestern Door Company, Inc. $16,600 Kendall Doors, Inc. $24,006 The 2018 building fund budget includes$25,000 for this project. The project is scheduled to be completed between April 1, 2018 and June 1, 2018. Motion by Bartholomay, second by Donnelly,to approve the agreement with Northwestern Door Company, Inc. for the Schmitz-Maki Arena door replacement project in the amount of $16,600. APIF, motion carried. d) Outdoor Pool Demolition Project Parks and Recreation Director Distad presented bids for the demolition of the outdoor pool. The city advertised for this project and received the following bids: Nadeau Companies, LLC $54,840 JJD Companies, LLC $58,700 Bolling and Sons, Inc. $75,516 Quad E. Companies, Inc. $87,000 Veit and Company, Inc. $94,408 March 19,2018 Minutes -3- GT Lawns, Inc. $97,245 Kamish Excavating, Inc. $137,939 The 2018 budget includes $74,733 for this project. The work is scheduled to be completed between April 15t and June 1st of this year. Motion by Bartholomay, second by Donnelly, to award the pool demolition contract to Nadeau Companies, LLC in the amount of$54,840. APIF, motion carried. 10. Petitions, Requests and Communications None 11. Unfinished Business None 12. New Business a) Ordinance Amendments Regarding Kennels Planning Manager Wippler presented two ordinances for city council review and consideration regarding the city's kennel requirements. The planning commission discussed the possibility of amending the city code to allow a kennel on a commercial basis in November 2017 after city staff was approached by a prospective business owner. The planning commission discussed this issue with staff and held a public hearing in March 2018 regarding the proposed amendments. The planning commission recommended approval of the revised ordinances on a vote of 5-0. The first ordinance amends Title 6, Chapters 2 and 3 of the city code as they relate to dogs and dog kennels. The proposed amendments in chapter 2 are non-substantive and include specifying that a conditional use permit along with a license is required to operate a commercial kennel and residential hobby kennel. The proposed amendments to Chapter 3 of Title 6 amends the current dog kennel code provision and includes more substantial changes. The second ordinance amends the code to add zoning definitions for commercial kennel and residential hoppy kennel. These definitions mirror the ones included in the proposed ordinance amendment for Title 6, Chapter 3. The second ordinance amendment also amends certain zoning districts listing residential kennels and commercial kennels as conditional uses. Motion by Bartholomay, second by Donnelly,to adopt ordinances 2018-736 and 2018-737 amending Title 6, Chapter 2 and 3 and Title 10, Chapters 2 and 5 as they relate to kennels. APIF, motion carried. March 19, 2018 Minutes -4- b) 2017 Interfund Transfers Review and Expenditures Discussion Finance Director Malecha presented the 2017 interfund transfers for review. Motion by Bartholomay, second by Donnelly,to approve the 2017 interfund transfers. APIF, motion carried. c) 2018 Paid On-Call Firefighter Wage Adjustment Community Development Director Kienberger presented a wage adjustment proposal for paid on-call firefighters. Currently firefighters are paid $11.55 per hour. The city council discussed this issue during their annual goal setting retreat and directed staff to bring this issue back for consideration. City staff is proposing to adjust the hourly rate to$12.50 per hour effective April 9, 2018. The increased cost of the wage increase will be paid for through unspent dollars in the fire department budget, unspent dollars in other general fund budgets or ultimately fund balance dollars. Motion by Bartholomay, second by Donnelly,to approve resolution R15-2018 adjusting the 2018 paid on-call firefighter wage to$12.50 per hour effective April 9, 2018. APIF, motion carried. d) Ordinance Amending Title 2 of the City Code-Boards and Commission Stipends Community Development Director Kienberger presented an ordinance amendment to change the stipends received by the city board and commission members. The city council discussed increasing the stipends received by all of the boards and commissions, excluding the Water Board which is compensated differently, at the annual goal setting work session. The four remaining boards have 22 members,typically have 11 meetings per year and are currently compensated $20 per meeting. The city council would like to increase this amount to$30 per meeting retroactive to February 1, 2018. The potential impact of this change is an increase of$2,420 per year. Motion by Donnelly, second by Bartholomay, to adopt ordinance 2018-738 amending Title 2 of the city code increasing the stipend amount to$30 per meeting attended for all board and commission members, excluding the Water Board, retroactive to February 1, 2018. APIF, motion carried. 13. City Council Roundtable Donnelly- March 19,2018 Minutes -5- Bartholomay- Distad- Larson-Encouraged residents to shop local. Adjourn Motion by Bartholomay, second by Donnelly, to adjourn the meeting at 7:33 p.m. APIF, motion carried. Respectfully Submitted David McKnight, City Administrator March 19, 2018 Minutes -6-