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HomeMy WebLinkAbout04.02.18 Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING APRIL 2, 2018 1. Call to Order Mayor Larson called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the pledge of allegiance. 3. Roll Call Present-Larson, Bernhjelm, Craig and Donnelly Absent-Bartholomay Staff Present-Administrator McKnight, Community Development Director Kienberger, Public Works Director Gehler, Finance Director Malecha, Parks and Recreation Director Distad, Administrative Assistant Muller and Attorney Jamnik. 4. Agenda Motion by Bernhjelm, second by Craig,to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations a) Proclaim April 22, 2018 as Earth Day in Farmington Mayor Larson proclaimed April 22, 2018 as Earth Day in Farmington. 6. Citizen Comments None 7. Consent Agenda Motion by Craig, second by Bernhjelm,to approve the consent agenda: a) Approve Minutes of the March 19, 2018 City Council Meeting-Administration b) Approve Contract for Emerald Ash Borer Tree Injection Services-Public Works April 2, 2018 Minutes - 1- c) Approve Completion of Street Maintenance Services Through the South Metro Joint Powers Agreement-Public Works d) Approve Out of State Training-Police e) Appointment Recommendation Public Works-Human Resources f) Acknowledge Resignation Liquor Operations-Human Resources g) Acknowledge Resignation Liquor Operations-Human Resources h) Approve Bills-Finance APIF, motion carried. 8. Public Hearings None 9. Award of Contract None 10. Petitions, Requests and Communications a) Regetta Fields Development Park Name Parks and Recreation Director Distad presented the results of the park naming contest that was held for the future park to be located in the Regetta Fields development. There were 39 names submitted for the park. The submitted names were reviewed by the Parks and Recreation Advisory Board in March. The name that the commission is recommending is Flagstaff Meadow Park. This name suggestion was submitted by LeAnn Morgan of Port Aransas, Texas. Ms. Morgan will receive a number of prizes that were donated as a part of the park naming contest. Ms. Morgan will be donating these prizes to Karen Evenson. The city council thanked Distad for this project and thanked those who submitted names for the park. Motion by Bernhjelm, second by Craig,to name the public park in the Regetta Fields development Flagstaff Meadow Park. APIF, motion carried. b) 2017 Parks and Recreation Department Annual Report Parks and Recreation Director presented the department 2017 annual report. Distad reviewed a wide variety of programs, activities,worked performed and volunteers/donations that the department received over the past year. April 2,2018 Minutes -2- The city council thanked Distad for the annual report noting that these services are an important part of our community. The city council was also very appreciative of all of the volunteers, sponsors and donations to the various programs. 11. Unfinished Business None 12. New Business a) Cost Share Agreement with Dakota County for the Purchase of Electronic Poll Books Administrative Assistant Muller presented a cost share agreement with Dakota County for the purchase of electronic poll books. Dakota County is working with all of the cities in the county to implement this equipment. The county received a grant for$260,121.98 that will help with the initial purchase. Farmington's share of the equipment purchase is$10,885.16. Of this amount, $3,628.00 is due this year and the remained can be paid in 2019. There is also a $4,700 annual maintenance fee that the city will be responsible for paying. This equipment is similar to an !pad and will replace the paper roster that voters sign at the polling location in order to vote. The check-in process will be faster and lines should be shorter. A number of cities and counties have tested this equipment in the last election cycle including the City of Burnsville who had positive results. Councilmember Craig asked about the$4,700 in annual maintenance costs and what that includes. Muller will discuss with Dakota County and bring back more information. Councilmember Bernhjelm asked if there are any deferred costs with this equipment. Muller stated that fewer election judges should be needed with this equipment. Councilmember Donnelly has some concerns with the security of information since we are going from a paper document to computerized equipment. Administrator McKnight asked if the annual maintenance costs of$4,700 applied to each of the 12 cities. This seems to be a large amount of dollars for annual maintenance. Motion by Craig, second by Bernhjelm,to table the cost share agreement with Dakota County for the purchase of electronic poll books until the April 16, 2018 city council meeting. APIF, motion carried. 13. City Council Roundtable Donnelly-Asked residents to drive slow with the upcoming snowfall. April 2,2018 Minutes -3- Craig-Congratulated Randy Distad on the MRPA award that his department recently received. McKnight-Apologized to the residents for the city's lack of communication on a water tower maintenance project that caused some issues last week. Larson-Clean up days start in a few weeks and no mattresses will be allowed,there is a wine tasting event on Thursday at Celts,the liquor stores are holding a food drive in April and encouraged residents to shop local. Executive Session Motion by Bernhjelm, second by Craig,to recess into closed session to discuss labor negotiations at 7:39 p.m. APIF, motion carried. Mayor Larson moved the meeting back into open session at 8:31 p.m. Adjourn Motion by Bernhjelm, second by Craig,to adjourn the meeting at 8:31 p.m. APIF, motion carried. Respectfully Submitted mac Itro,C,,,t& David McKnight, City Administrator April 2, 2018 Minutes -4-