Loading...
HomeMy WebLinkAbout04.09.18 Work Session Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES WORK SESSION APRIL 9, 2018 Mayor Larson called the work session to order at 6:00 p.m. Roll Call Present-Larson, Bernhjelm, Craig and Donnelly Absent-Bartholomay Also Present-Administrator McKnight, Community Development Director Kienberger, Public Works Director Gehler, Planning Manger Wippler, Parks and Facilities Supervisor Pire and Human Resources Director Wendlandt. Agenda Motion by Bernhjelm, second by Donnelly,to approve the agenda. APIF, motion carried. Schmitz-Maki Arena Improvements Parks and Facilities Supervisor Pire reviewed three potential arena improvement projects with the city council. The projects include: 1. Move the resurfacer room to the other end of the facility due to safety concerns. 2. Construct two dedicated locker rooms for the boys and girls high school hockey teams on the east side of arena. 3. Relocate the concession stand to space where the resurfacer is currently located. City staff also created a draft ten-year capital improvement plan for the arena. City staff has met with representatives from the Farmington Youth Hockey Association and the Farmington Tigers Booster Club to share information on these potential projects. City staff is looking for authorization to obtain quotes to hire an architectural firm to complete preliminary design of the projects so a cost of each project can be determined. There is currently$70,660 in the arena capital improvement fund that can pay for this work. Councilmember Bernhjelm asked about estimated costs for this work. Administrator McKnight estimated the work to be about$10,000. April 9, 2018 Work Session Minutes -1- Councilmember Donnelly asked if we needed to obtain quotes for this work or is it a professional service. McKnight answered that we would obtain a few quotes even though it is a professional service. Councilmembers asked about triggering ADA issues if we perform work on the building. City staff will investigate that issue with the city attorney. The city council gave consensus to move forward on obtaining quotes for these potential project. Tuition Reimbursement Policy Human Resources Director Wendlandt reviewed proposed changes to the Tuition Reimbursement Policy. This program was in place in the city until 2009 when it was discontinued due to budget issues. Councilmembers supported the program but wanted to see this issue brought back with a full benefits and compensation program that city staff has discussed with the city council. More detail on the program was requested as well. City staff will bring this back in the future. 2040 Comprehensive Plan Update Planning Manager Wippler, Community Development Director Kienberger, Public Works Director Gehler and Consultant Jeff Miller of HKGI reviewed the draft 2040 Comprehensive Plan and associated technical plans with the city council. Miller reviewed the plan purpose and vision, land use plan and housing chapters. Gehler reviewed the sanitary sewer, water supply and distribution plan, surface water management plan and transportation plans. Wippler reviewed the parks and recreation chapter. Miller reviewed the sustainability and economic development chapters. Councilmember Bernhjelm thanked the staff members and consultant for all of the work involved in putting this draft plan together. Planning Commission Chair Rotty liked the plan as well. He wished some of the development occurred faster but knows it will come. There are many things that have to occur with development that many people just assume is taken care of. April 9, 2018 Work Session Minutes -2- Bernhjelm asked if summary sheets for the chapters could be developed so there is more likelihood that they will be read. Wippler stated that there will be an executive summary of the plan. Councilmember Donnelly asked if sending out the plan for review by our neighboring jurisdictions results in significant changes. Wippler stated that the review usually results in tweaks to the plans. Municipal State Aid Street Designation Public Works Director Gehler reviewed proposed changes to the city municipal state aid (MSA) street designations. Gehler reviewed how the MSA program works and where the funding comes from. Staff has completed a comprehensive review of the designated streets given the available MSA mileage. Potential MSA routes must begin and end at other city MSA routes, CSAHs, or trunk highways and should support movement of traffic between the local street system and these higher classified routes. Considering the current methodology of calculating needs, rules of designation and future fund use staff is recommending the following revisions: Deletions: Pilot Knob from 220th Street to Spruce Street Pilot Knob is unimproved in this segment and is classified as a future County arterial roadway. 220th Street from Pilot Knob to Denmark Ave. (CSAH 31) 220th Street is a gravel road providing access to several homes in Farmington and Eureka Township. 220th Street is classified as a future County arterial roadway. Pilot Knob from 220th Street to Spruce Street: 0.50 miles 220th Street from Pilot Knob to CSAH 31: 1.00 miles Total: 1.50 miles Additions: Spruce Street from First Street to 12th Street Spruce Street is classified as a major collector and is an east-west corridor between 12th Street and Denmark Avenue (CSAH 31). Spruce Street connects schools, recreational facilities, downtown businesses, and residential neighborhoods to TH-3 arterial State Highway. April 9, 2018 Work Session Minutes -3- First Street from 220th Street (CSAH 74) to Walnut Street First Street is classified as a minor collector and serves as a north/south corridor between Elm Street(CSAH 50) and 220th Street (CSAH 74). First Street connects schools and residences west of the Union Pacific Railroad tracks to crossings on Spruce Street and CSAH 74. Flagstaff Avenue from 212th Street(CSAH 50)to 208th Street Flagstaff is classified as a major collector and connects the Farmington High School and future residential development to arterial routes on CSAH 50. Spruce Street from First Street to 12th Street: 0.90 miles First Street from CSAH 74 to Walnut Street: 0.42 miles Flagstaff Avenue from CSAH 50 to 208th Street: 0.44 miles Total: 1.76 miles As mentioned,the city currently has 0.80 miles available for designation and with the above- mentioned revisions,this leave 0.54 miles available for future designation. To request the system revisions, the city must approve a resolution of support and submit it to MnDOT. Councilmembers thanked Gehler for the information and agreed with the proposed changes. This issue will be included on the April 16, 2018 city council agenda for consideration. City Administrator Update Mayor and City Council Compensation Review Administrator McKnight reviewed information related to the compensation received by the mayor and city council. The history of the compensation since 200 was reviewed including the changes that took place in 2001 and 2009. A survey of the compensation of mayor and city council positions in Dakota County was reviewed along with information that the City of Lakeville has recently put together when reviewing this topic. The average compensation for mayors in Dakota County is $10,391 per year and $7,792 for city councilmembers. Current compensation in Farmington is$8,040 for mayor and $7,020 for city council. It was noted that any changes in compensation, if made, do not go into effect until after the next election. April 9, 2018 Work Session Minutes -4- Councilmember Bernhjelm felt that some adjustment was needed due to the work involved in the position and the time since the last adjustment. Councilmember Craig felt the compensation of the mayor may need more adjustment than the city council. Councilmembers discussed this issue, discussed a possible 1%per year adjustment since the last change and the need for this issue to fit into the 2019 budget. The city council directed McKnight to look at this issue as a part of the entire 2019 budget to see if it is feasible. Further discussion on this issue will take place as a part of the 2019 budget process. Other Updates Administrator McKnight presented updates on the following items: 1. A work session will be scheduled for Monday, March 7, 2018 on the logo project. 2. Updated the city council on a presentation that Fire Chief Elvestad will make next week on the purchase of a new engine in 2019. 3. Reminded the city council of a police department weapons camera hearing that will take place next week. 4. Shared that the quarterly city newsletter will be in mailboxes this weekend. 5. Shared that the Dakota County Tribune had six stories about Farmington in the latest edition, most coming from our press releases. Councilmember Bernhjelm asked that a Liquor Operations Committee be scheduled. Councilmember Craig asked that an Intergovernmental Committee meeting be scheduled. Councilmembers asked to see the two chiefs more often at city council meetings. Adjourn Motion by Bernhjelm, second by Donnelly,to adjourn the meeting at 7:44 p.m. APIF, motion carried. Respectfully Submitted Did m& ht David McKnight, City Administrator April 9, 2018 Work Session Minutes -5-