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HomeMy WebLinkAbout05.14.18 Work Session Packet City ofFannington 11/fission Statement 430 Third Street Through teamwork and Farmington,MN 55024 cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA CITY COUNCIL WORKSHOP May 14, 2018 6:00 PM Farmington City Hall 1. CALL TO ORDER 2. APPROVE AGENDA 3. DISCUSSION ITEMS (a) Community Solar Subscription (b) Dakota County Cost Share Policy Update (c) Alley Improvement Policy Discussion (d) Pavement Management Program 4. CITY ADMINISTRATOR UPDATE (a) 2019 Budget Discussion 5. ADJOURN �okFA��i� City of Farmington p 430 Third Street Farmington, Minnesota 112.4 651.280.6800 -Fax 651.280.6899 r.Amot." www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Adam Kienberger, Community Development Director SUBJECT: Community Solar Subscription DATE: May 14, 2018 INTRODUCTION The city council first discussed the topic of community solar garden subscriptions in June of 2015. After participating in a Metropolitan Council request for proposal (RFP) process, the city council ultimately decided not to proceed with a subscription agreement in March of 2016. There have been several changes within the industry and a new opportunity is available for the city of Farmington via Nokomis Partners. DISCUSSION Community solar gardens and community solar subscriptions are a popular topic in Minnesota communities serviced wholly or partially by Xcel Energy. This is due in part to legislation requiring Xcel Energy (as a regulated public utility) to produce via solar energy a percentage of its total retail electric sales to retail customers in Minnesota. The city of Farmington(along with many other communities throughout the metro) has been approached by several private companies seeking to partner with the city to purchase solar energy. This has the opportunity to reduce a portion of the city's electric utility bills from Xcel Energy. Municipalities tend to be desirable customers due to several factors including consistent energy usage, timeliness of payments, and inability to relocate. Community Solar Gardens create a new opportunity for local government entities to support clean energy, save on energy bills for public buildings and plants, and hedge against the future price volatility of electricity. Because this is a subscription model, the city will not own nor be responsible for any assets. The city is able to leverage its buying power to generate a long-term cost savings via the solar garden provider. Upon entering into a subscription contract, the city would receive bill credits on its Xcel electricity bill via an agreement between Xcel and Nokomis Partners. The city would then make the subscription payment to Nokomis Partners at a discount on the value of the bill credits. Benefits: • This initiative has the potential to save the city money on its current utility bills from Xcel Energy • 25-year commitment(rates are based on expected life of the equipment) • Estimated potential savings (up to approximately$15,000 per year based on current calculations) o Based on a fixed savings rate offer of$0.01/kWh o Benefit is likely to decrease in the future based on industry trends and pricing models • This fixed rate savings model is different than what was offered in the market previously. This proposal eliminates risk tied to how variable rates were determined. Risks: • Missed opportunity to secure long-term electricity savings • Because Farmington is serviced by both Xcel and Dakota Electric, future facilities may impact the amount of savings over the life of the contract o Estimates are conservative to account for some of these unknowns Staff has had several meetings with the company to review their proposal and verify the benefits of their model versus previous proposals. Staff recommends moving ahead with a review of the contract by the city attorney. BUDGET IMPACT TBD ACTION REQUESTED Review the above information and discuss the city's interest in moving forward with a solar subscription agreement with Nokomis Partners. ATTACHMENTS: Type Description D Exhibit Nokomis Partners Info Sheet ,),/i' Nokomis Partners Community Solar Garcens � � You can choose Local Energy. Commuity Solar Gardens are centralized, shared solar projects connected to the electricity grid. Xcel customers —' - can choose to subscribe and recieve bill credits at a i� ® _ W discounted rate, which deliver savings on electricity costs while making the choice for solar energy. . " tri A . - :. =- 0,—,r.cibi The process is simple. You subscribe to a solar garden with Nokomis Partners. You receive bill credits on your No Change to Your Facilities Required Xcel electricity bill. Finally, you make subscription - Unlike energy efficiency or even rooftop solar,community solar is installed off-site.That means NO construction projects payments to Nokomis Partners at a discount on the are needed on your faciilities and NO changes to your energy value of the bill credits - saving you money. usage behavior. Pay Only When You Save Save 10-20% on Your Xcel Costs -You don't start paying until the projects generate electricity. That's when you will receive bill credits on your Xcel bill and Annual Usage Year 1 Savings 25 Year Savings only pay when you save. 2,000,000 kWh $27,000 $625,300 Learn more about this program at 500,000 kWh $7,000 $156,000 www.nokomis.partners/community-solar 100,000 kWh $1,300 $31,200 *Based on solar garden availability and Nolzomis' Fixed Local. Simple. Certain. Savings Rate of$0.01/h,Wh saved for every hWh the Community Solar offers you one of the only ways to reduce your subscription generates. electricity costs without reducing your consumption,all while contributing to the development of local energy infrastructure. Savings is an estimate only& based on expected • Local-You can now choose where your energy comes from performance of-your solar garden subscription. Must be on Xcel customer to qualify. • Simple-All you have to do is sign up • Certain -Our fixed savings rate means you always save money no matter if the utility rates rise or fall About Nokomis Partners Nokomis Partners is a Minneapolis based energy developer whose mission is to accelerate clean energy deployment through equitable partnerships. Our approach is predicated on creating value for all stakeholders involved in energy development.Through a combination of development and consulting services we use distributed energy to improve grid reliability and provide value to ratepayers. Our commitment to you is as a partner from day one. Nokomis Partners I Minneapolis,MN 1612.4'0.3223 I connect@nokomis.partners yAft1,04 City of Farmington CA 430 Third Street v Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 fin., os te www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Katy Gehler, Public Works Director SUBJECT: Dakota County Cost Share Policy Update DATE: May 14, 2018 INTRODUCTION In June of 2017, the county boards of all former Counties Transit Improvement Board(CTIB)counties took actions that dissolved CTIB effective September 30, 2017. Upon voting to dissolve CTIB, the Dakota County Board of Commissioners also voted to enact the Greater Minnesota Transportation Sales and Use Tax(Transportation Tax)for certain regional transportation projects. At the time of these actions, the board heard from their city partners that there was a desire to revisit county transportation project cost sharing policies to consider ways to reduce the city share of county transportation projects. DISCUSSION In response, the board initiated discussion of existing cost share policies contained in the Dakota County 2030 Transportation Plan and how they may pertain to regional highway projects eligible for use of the transportation tax revenues.Additionally, the board discussed the potential for changes to cost share policies for replacement type projects that reconstruct county highways but do not add additional through lanes. Based upon these discussions,the board directed staff to engage cities in an effort to consider potential changes to county highway cost sharing policies. A working group of county staff and city public works directors was formed to explore options for possible county highway cost participation policy changes. The working group proposed that most current county cost participation polices and the current approach for application of federal and state funds be retained. The group further proposed that there could be expanded use of the existing cap approach contained in current county policy to determine the city share of projects. The caps could be established to better reflect the highway function based upon regional and local benefit associated with highways eligible for the use of transportation tax revenues. In a letter dated April 20, 2018, Dakota County has requested official feedback on the potential revisions to the Cost Participation Policies by May 25, 2018. At the work session staff will review the policy revisions with the city council and seek comment. Attached for reference are the current policies as well as a red-lined version of the proposed revisions. BUDGET IMPACT N/A ACTION REQUESTED Hear the presentation by city staff, ask any questions you may have and provide input/direction on this issue. ATTACHMENTS: Type Description D Exhibit Existing County County Cost Policies D Exhibit Proposed Cost Share Policy Revisions o Exhibit Summary of Cost Share Caps o Exhibit Cost Participation Policy Map Transportation Project Cost Sharing Policies (Dakota County 2030 Transportation Plan) The following policies support the goal of directing limited resources to the highest priority needs of the transportation system. Policies F.1 Cost Participation - Roadway For cities with populations over 5,000, the County will participate up to 55 percent of the engineering and construction costs (after deducting federal and state cost participation amounts) of the following cost-shared items for projects included in the adopted CIP: 1. Highway construction items. 2. Mitigation required by local, state and federal permits, including accessibility requirements. 3. Eligible storm sewer and other drainage facilities based on contributing flows meeting State Aid sharing factors. 4. Replacement or restoration of fences, landscaping, and driveways when affected by construction. 5. Centerline drainage culverts. 6. Replace or adjust sanitary sewer, water, and storm sewer systems, if required due to construction. 7. Replace or adjust privately owned public utilities when utilities exist within privately held easements. . 8. Eligible water pollution control best management practice items based on the County's share of contributing flows and meeting National Pollution Discharge Elimination System (NPDES) standards such as outlet structures, sedimentation basins and ponds, and temporary erosion control. This includes recognition of the best management practices and systems necessary to meet all local, county, state or federal storm water treatment requirements. 9. Design elements integral to the safe design and operation of a roundabout, including: street lighting, line of sight treatments, and pedestrian safety and accessibility treatments. 10. Transit infrastructure improvements on highways, including bus pullouts, bus shelters, and all pedestrian facilities necessary to support transit. Along principal arterials, interchanges and segments designated for'/ mile full access spacing, the City's cost share for the County-eligible engineering and construction costs of the above items will be a maximum of 25 percent of the total costs. F.2 Cost Participation -Aesthetic Participate in aesthetics up to three percent of the County share of highway construction costs (excluding right of way, bridges, ponds, and storm sewers) prior to application of federal, state, or jurisdictional transfer funds. The County share of aesthetic participation may not exceed the local cost share for aesthetics. Aesthetics may include landscaping, plantings, decorative pavements, surface treatments, or decorative fencing. The County will not participate in aesthetics on preservation projects. Along designated transitway corridors, participate in aesthetics up to six percent of the County share of transit improvement costs, and up to three percent of the County share of highway improvement costs. The local share of construction and installation costs for aesthetic elements determined by the County to be a necessary component of a regional transitway project will be 20 percent after application of applicable federal, state and Transportation Project Cost Sharing Policies (Dakota County 2030 Transportation Plan) regional funding sources. The local share of costs for aesthetic elements not determined as a necessary component by the County will be 100 percent. Maintenance of aesthetic elements of transitway projects will be accomplished in accordance with applicable County highway maintenance policies. (Also as Policy T.4). Aesthetic elements are subject to clear zone and sight line requirements, may not hinder normal maintenance operations, or degrade safety or operation of the highway, including trail or sidewalk facilities. The County will not participate in additional right-of-way necessary for only aesthetic enhancements. The local agency is responsible for maintenance of all aesthetic elements. Failure to maintain aesthetic elements may result in the local agency no longer being eligible for aesthetic funding participation. The County reserves the right to remove non-maintained aesthetic elements and recover costs from the local agency. F.3 Cost Participation - Right-of-way For cities with populations over 5,000, participate up to 55 percent of the cost of right of way for existing highways where right-of-way is required for: 1. The construction of items described in F.1, (1-10) and F.5 (Traffic Signals) provided city land use decisions have supported right of way needs in the corridor. 2. The County's portion of storm sewer and other drainage facilities based on contributing flows meeting State Aid sharing factors. 3. The County portion of water pollution control best management practice items based on the County's share of the contributing flows and meeting NPDES standards. This includes recognition of the best management practices and systems necessary to meet all local, county, state or federal storm water treatment requirements. Along principal arterials, interchanges, and segments designated for% mile full access spacing, the City's cost share for the right-of-way acquisition costs as described above will be a maximum of 25 percent of the total right-of-way costs. F.4 Cost Participation - Engineering For cities with populations over 5,000, design and construction engineering costs will be split based on the County and city share of construction costs. F.5 Cost Participation—Traffic Signals Traffic signals on County highways (including construction costs for attached streetlights, interconnection, pre-emption, etc.) will be eligible for the following County participation after subtracting federal and/or State funds: 1. New Signal Installation, Operational Revisions and Signal Placement with highway projects— up to 55% County funds 2. Existing Signal Replacement due to signal age—up to the percentage of intersection approach legs under County jurisdiction. F.6 Cost Participation Involving Federal and State Funds Subtract from the County eligible project costs, funds received from regional federal solicitation, Trunk Highway Fund, Trunk Highway Jurisdictional Transfer Fund, or federal or state grants, then balance of the costs will be divided according to County policies. Transportation Project Cost Sharing Policies (Dakota County 2030 Transportation Plan) F.7 Cost Participation for Populations Less Than 5,000 Pay costs for eligible construction and reconstruction (F.1, 1-8) for existing projects for cities with populations less than 5,000 and all townships. F.8 Cost Participation for Storm Sewer System Maintenance Share the cost of City maintenance of the following elements of County transportation facility storm water drainage systems: 1. Roadway catch basins and pipes connecting catch basins to mainline pipes are eligible for up to 80 percent County participation. 2. Mainline pipes and storm water treatment and mitigation facilities based on the County's share of contributing flows. 3. To be eligible for County participation, a system-wide storm water maintenance agreement between the County and local agency will be required to identify system- wide roles and cost responsibilities. These cost share agreements are for actual repair and replacement projects and not for routine maintenance activities such as cleaning. 4. To be eligible for County participation, storm sewer repair and maintenance projects must be included in the currently adopted CIP or be approved by the County prior to incurring costs. F.9 Cost Participation for Multi-Use Trails and Sidewalks Participate in the construction of trails and sidewalks along the County highway system up to 55 percent(less any applicable grants). Participate in the overlay or reconstruction of trails and sidewalks along the County highway system up to 55 percent(less any applicable grants), if the local unit of government is following an adopted Bikeway Trail maintenance agreement between the County and the local unit of government. If the local unit of government has failed to follow the maintenance agreement, the overlay or reconstruction costs become the sole responsibility of the city. F.10 Cost Participation for Transitways The County will participate in providing the local share of regional transitway improvements as required by the Counties Transit Improvement Board (CTIB). Participate in the transit components of improvements on County Highways that are also Regional Transitways up to 80 percent of the local share. Participate in transit infrastructure improvements up to 55 percent for less significant elements normally associated with transit projects as determined necessary by the County to support transit. F.11 Tax Increment Financing (TIF) Costs Subtract from the County eligible project costs, the costs of highway improvements or other highway costs (e.g. traffic controls), which are, in the determination of the County, the result of tax increment financing plan or an amendment to a TIF plan with the balance of costs divided according to policies. County Board resolution is required for any significant deviation from this policy. Transportation Project Cost Sharing Policies (Dakota County 2030 Transportation Plan) F.12 Township Allotment Fund As requested by the township and approved by the county engineer, use the "township allotment"to fund: 1. 50 percent of township road or bridge construction projects. 2. Intersection lighting of County highways, including energy costs. (Energy costs will be submitted on an annual basis.) 3. Sign replacement funding. F.13 Capital Improvement Program Annually prepare and review the five-year transportation and regional rail authority CIP's. F.14 Cost Participation—Roundabouts Participate up to 55 percent of the costs for eligible engineering and construction items for roundabouts as described in Policy F.1. Aesthetic elements of roundabouts are subject to Policy F.2. For roundabouts along principal arterials, interchanges, and segments designated for% mile full access spacing, the City's cost share for the engineering and construction costs will be a maximum of 25 percent. F.15 Cost Participation—Future County Road Segments At County discretion, participate in the construction and engineering costs for constructing future County roadway segments to County standards, over and above the costs that would have been incurred to construct the segment to city collector street standards. F.16 Cost Participation —Small Safety Projects The County may participate up to 100% of the engineering and construction costs of the following project types based on County review or prioritization to improve the safety of the transportation system, provided that they would not otherwise be included in a larger management, replacement or expansion project, or permit request: 1. Median Closures or Modifications; 2. Access Closures or Modifications; 3. Intersection Street Lighting; 4. Turn Lanes or Channelization at the Intersection of Two County Roadways (including minor signal changes to accommodate improvement); 5. Guardrail Installation; and 6. ADA required safety improvements. Transportation Project Cost Sharing Policies (Dakota County 2030 Transportation Plan) F.17 Cost Participation—Local Roadway System The County may participate up to 55% of the costs for construction of local roadways necessary to directly mitigate physical, safety or operational deficiencies on the County highway system. Actual participation amount shall be based on the quantifiable benefit to the County highway system, as determined by the County based on engineering study. Local roadway construction costs that will be considered include: 1. Costs associated with relocation and construction of portions of the local roadway system to provide for its continuity and operation at a level that approximates its condition prior to construction of a County highway project. 2. Costs associated with improvements necessary to adequately accommodate County highway traffic detoured onto a local roadway during County highway construction. 3. Costs to improve local roadways to adequately accommodate traffic turning from the County highway onto a local roadway due to the addition of turn lanes on the County highway. 4. Costs directly associated with removal or consolidation of existing access to the County highway system. 5. Costs associated with construction of a local roadway that eliminates or significantly delays the need to expand the County highway system. F.18 Street Lighting Participate in the installation, maintenance, and utility costs of standard streetlights as follows. Aesthetically-enhanced and decorative streetlights are subject to Policy F.2. A. Installation (New and Replacement) a. Intersection Street Lights at stop-controlled intersections with demonstrated safety benefit based on County evaluation— Participate up to 100 percent. b. Street Lights on Traffic Signals— Participation will be consistent with other improvements per Policy F.5. c. Integral Street Lights at Roundabout Intersections— Participate up to 55 percent. d. Street Lighting along High Priority County Transit Corridors— Participate up to 55 percent. B. Maintenance and Utility Power Costs a. Intersection Street Lights at stop-controlled intersections with demonstrated safety benefit based on County evaluation— Participate up to 100 percent. b. Street Lighting at Roundabouts and High Priority County Transit Corridors —The County does not participate. c. Street Lights on Traffic Signals—The County does not participate in power costs or maintenance. (Street lighting is the light, luminaire pole and all wiring located above the signal mast arm.) Proposed Policy Revisions Policies F.1 Cost Participation - Roadway For cities with populations over 5,000, the County will participate up to 55 percent of the engineering and construction costs (after deducting federal and state cost participation amounts) of the following cost-shared items for projects included in the adopted CIP: 1. Highway construction items. 2. Mitigation required by local, state and federal permits, including accessibility requirements. 3. Eligible storm sewer and other drainage facilities based on contributing flows meeting State Aid sharing factors. 4. Replacement or restoration of fences, landscaping, and driveways when affected by construction. 5. Centerline drainage culverts. 6. Replace or adjust sanitary sewer, water, and storm sewer systems, if required due to construction. 7. Replace or adjust privately owned public utilities when utilities exist within privately held easements. . 8. Eligible water pollution control best management practice items based on the County's share of contributing flows and meeting National Pollution Discharge Elimination System (NPDES) standards such as outlet structures, sedimentation basins and ponds, and temporary erosion control. This includes recognition of the best management practices and systems necessary to meet all local, county, state or federal storm water treatment requirements. 9. Design elements integral to the safe design and operation of a roundabout, including: street lighting, line of sight treatments, and pedestrian safety and accessibility treatments. 10. Transit infrastructure improvements on highways, including bus pullouts, bus shelters, and all pedestrian facilities necessary to support transit. Along principal arterials, intcrshanges and segments dcs+g-nated for'/Y mile full access spacing, the City's cost share for the County eligible enginccri-ng and construction costs of the above items will be a maximum of 25 percent of the total costs. F.3 Cost Participation - Right-of-way For cities with populations over 5,000, participate up to 55 percent of the cost of right of way for existing highways where right-of-way is required for: 1. The construction of items described in F.1, (1-10) and F.5 (Traffic Signals) provided city land use decisions have supported right of way needs in the corridor. 2. The County's portion of storm sewer and other drainage facilities based on contributing flows meeting State Aid sharing factors. 3. The County portion of water pollution control best management practice items based on the County's share of the contributing flows and meeting NPDES standards. This includes recognition of the best management practices and systems necessary to meet all local, county, state or federal storm water treatment requirements. the City's cost share for the right of way acquisition costs as described above will be a maximum of 25 percent of the total right of way costs. F.14 Cost Participation— Roundabouts Participate up to 55 percent of the costs for eligible engineering and construction items for roundabouts as described in Policy F.1. Aesthetic elements of roundabouts are subject to Policy F.2. For roundabouts along principal share for the engineering and construction costs will be a maximum of 25 percent. F.19 After application of all applicable policies F.1 through F.18, except policies F.2 -Aesthetic, F.6- Traffic Signals, and F.16- Small Safety Projects, to a project, the City share of certain projects, with construction beginning in 2018 or later, will be capped at a maximum percentage of total County eligible project costs, including all engineering, right of way acquisition, construction, and construction administration costs, as follows: Project Location/Type City Maximum % Principal Arterial - Freeway Trunk Highway Only 5% Principal Arterial - Non Freeway 15% Minor Arterial - Six Lane/1/2 Mile Spacing 25% Minor Arterial - 10 Ton Expansion/Replacement 25% Interchanges Average maximum of Intersecting Roadways County Highway Replacement/Reconstruction 25% (No Additional Through Lanes) For Replacement/Reconstruction projects, the cost shares will be calculated by applying 100 percent County cost to existing pavement retained and/or rehabilitated through resurfacing, reclamation, or other methods, as part of the final project and applicable cost share policies for new or reconstruction involving excavation and other new infrastructure. Work such as City utility improvements not required as part of the highway project and aesthetics not eligible for County participation will be at City expense in accordance with applicable County policies. The City share of a project will be based on application of current policy, including reduction based on state and federal funds, or the applicable cap based on total County eligible project costs, whichever is less. Dakota County Proposed Regional Project Cost Participation Policy Changes Project Location/Type % Current City Proposed City Maximum Maximum % Principal Arterial Freeway 5%O Trunk Highway Only — Principal Arterial — Non Freewa4 25% 10 15%01 Minor Arterial —Six Lane/1/2 Mile Spacing 25%10 25%01 Minor Arterial — 10 Ton Expansion/Replacement 45% 25%10 Interchanges 25%® Average of Intersecting Roadways 1 County Highway Replacement/Reconstruction 45% 25%0 (No Additional Through Lanes) All other County Highway Construction 45% 45% (Typically 2 to 4 Lane Expansion) Notes: 0 The City share is the capped percentage of total costs or costs calculated by applicable policies after application of Federal or State funds, whichever is less 0 Includes future Principal Arterials adopted through the County Principal Arterial Study Transportation Cost Participation Policy Approach r _ r Legend LILVDAL i ® , O Stl I . L0 . ►`.•UTH Principal Arterials (Freeway) 5% ls- W�E ENDO', lt,F •lk R `, p (Non-Freeway) 15% • 21,+:Alp _ �� Principal Arterials Non Freewa s I,ig-UNRS��� �t and Future Principal Arterials AKE M 4 ill. Li Io. Minor Arterials 25% �LDI Mk W EI ',,� a - 10-Ton Expansion Projects �a ^m m I` -6-Lane Needs/1/2-Mile Spacing MOMESOTA ®�®`m�vii��i -NonPA Trunk Highways At i m AGAN 52 m !, All County Highway Replacement 25% r- Rov: Vic,.,._. s Taff-FM.1r 73 \ 11=- -"- 0 R. ® i I •` iii m �, `52 , 61 _ e �'J IAPPLE ® © 73 ® ' Ana ® ® 'r -'\ �`ry 1 0 VALLEY ®B •,` NININGER L'-I HASTINGS .T.L `\''� © lilt ® . r --I '1 TOWNSHIP Si D I ' m - -__ 54 0 I i 61 i IC I I P` ii,LAKEVILLE VERMILLION ® i ---- -- - TOWNSHIP •RA VEN NA .w _ -- -- 1'' AK: MARSHAN I TOWNSHIP MPIRE • 0 i---•- 31•• TOWNSHIP TOWNSHIP \( 91 c1: ....i © RMI •N \ I I will 23 ® 181 ® 1 - .54 I m I Hai ® ' m L I I I FARM GTON ti a mil r . mI. lid*MI m I is I__—_©—_.T___ .____—_s r �".aauaaAaw , a 2a !i ---J 31 I ( JJ 76 76 EUREKA 78 0 CASTLE ROCK ( LA _--� TOWNSHIP TOWNSHIP CD , ((� 7 .1 I m NEYf•T'ER ® 61 61 MIESVI E I 9 80 56 I m L--- MPTON TO' SHIP 193 17 'IIIIIIir 0 DOUGLAS 84 iTOWNSHIP® s1 i (. etREENVA LE •• S3J -,m. RAN DOLPH ,ARP �' —•_—._—__—.__ ___. I TOWNSHIP I CD LP. TOWNSHIP 152 CD i ATE R FORD Ir'�. • ® TOWNSHIP �. -- -..��n.�Acs_ � i ". `,ice. CD 0I © ';94 I TOWNSHIP� =C=OTA • ® C Rirgt.= ®- I i i 63 —____— __ ..‘-.c.).___ in _ 0 0.5 1 2 3 4 5 Miles Prepared by: Dakota County Office of GIS,12/2017. � 0� ,, 00 City of Farmington 6430 Third Street 651oc 1 Farmington, Minnesota .280.6800 -Fax 651.280.6899 -.41..AnoliSt www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Katy Gehler, Public Works Director SUBJECT: Alley Improvement Policy Discussion DATE: May 14, 2018 INTRODUCTION The city has received redevelopment plans from two property owners that have access on gravel alleys. The first is a proposal for a commercial daycare located at 305-309 Elm(CSAH 50). The other is located at 821 Third Street. In both cases the proposal indicates a desire to pave a portion of the alley that serves the property. DISCUSSION Staff will review the two proposals related to paving of the alleys, potential city participation and receive comment from the city council. As these projects are completed, it will likely prompt questions from other property owners regarding the city's policy on paving of other alleys. The current long range plans do not anticipate improvement of the roughly three miles of alleys that are primarily located in the downtown. Staff will facilitate a discussion on the policy and if there is desire to review and update to allow property owner driven improvements. BUDGET IMPACT N/A ACTION REQUESTED Hear the presentation from city staff, ask any questions you have and provide input on this issue. ATTACHMENTS: Type Description o Exhibit Proposed Sites 4 4.:,Tif ya IP • O a I h a M1y. 63 1. GA 0••'` Of ' `'1AA 4_ • CO C2.1 CI- C) MO E • O I) Amma>1111' (i) ILNII CU E CIME _._ O O tap CO > E ftft4 7-1 O — E ,_ CP CN1 E (T5 d 1 LL U O U 0 /ti B7lg1„.Y 7. 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L LSIJS*tttlSitL1- ,ra se 9 Q ac 15 1915' 15' B-- 1S1t1B M1A ' i ' 1S►t1 -th doirs>%% 61 il 2 , n........ z lslus- 15 M1S S '- 1�-�-1S B 1S 5 I - 15 NIS— I- F- ,... O IIIC:C 1S-H11 -IS•11.L-T1S 1A 1S' 1S M Y F 15' IzTL 1 �-En �iw 5T = 3 C9 07 1MAri--LSO8C 15086 05 r-S t}{1 is a6 1Sbae Fp 1s'O -1 1Saa6 H sola s 14 1S aNt-Q-� z '.-•--5'�' '—"' a 1SO Z`y-YS 1, IS leg 0 ale- 1SOHZ-- 1SatZ-1 ill I 19 1.1 M t/ ,-_'— ac 1S-Is l 1S SlIS is 1 Sl 1S'iSl F S-iSl- - -- T � w /$jSi_ F U d -~' $x to [? uw t r Sl---- a 4 u--,. 1S NO611Ylf1� __- 6A/AR104 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 +.,raoO•` www.c i.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Katy Gehler, Public Works Director SUBJECT: Pavement Management Program DATE: May 14, 2018 INTRODUCTION At the March 12, 2018 staff reviewed the CIP and the overall strategy to strengthen the financial position of the city. The 2012 update of the CIP allowed the city to achieve these financial goals over the last six years. A more complete review of the CIP is warranted with the Pavement Management Program being one of the more significant components. DISCUSSION Staff will provide information on current industry strategies to Pavement Management. These strategies include preventative maintenance at regular intervals to extend the overall lifespan of a pavement along with tools to aid in pavement management decisions. Staff will also review annual benchmarks of each type of management strategy in relation to historical annual averages. The presentation is attached for reference. BUDGET IMPACT This information will provide context for upcoming discussions related to the overall CIP and budget process. ACTION REQUESTED Hear the presentation by city staff, ask any questions you may have and provide direction on this topic. 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C •r ca U -o a� 0 — 4-) a)cot c On : E U L_ C:1— CU -0 U CU 4) E (0 m--) •� eL `o >. impa, - > NI 0 4- O (1)oC O MS� � .> 111111 � O N ``- cn m% E Szi -0 v) a) 0 on c� • VO "O rEs L_ -O On Z Nosof (0 O 0 O "c ac) •L- O VV N 3 � 5N O O O O � O O (D OO ., rO� 3?/nl�y .i,„ o ek,. fix, x a `Of „qt 4V A pskc) �c�irAR�li� City of Farmington 4•7430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 .Agfa www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: 2019 Budget Discussion DATE: May 14, 2018 INTRODUCTION The 2019 budget development process is underway at the staff level. If time allows at the work session, I wanted to provide the city council with a chance to provide any direction to staff on this issue. DISCUSSION City staff has started the development of the 2019/2020 budget. Before we start to put a lot of information in front of you starting in June, I wanted to provide the city council with a chance to discuss this issue and provide any high level guidance on the budget and tax levy for 2019. While it can be difficult to provide guidance without having a draft budget in front of you, it is also a good time to provide us with direction so we can bring you a draft budget that will reflect your priorities. I will lead the 2019/2020 budget process as this is the finance directors first budget in our city. She will assist me with the 2019/2020 budget and take the lead on the 2020/2021 budget. BUDGET IMPACT NA ACTION REQUESTED Provide city staff with any direction or priorities on the 2019 budget and tax levy.