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HomeMy WebLinkAbout04.16.18 Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING APRIL 16,2018 1. Call to Order Mayor Larson called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the pledge of allegiance. 3. Roll Call Present-Larson, Bartholomay, Bernhjelm, Craig and Donnelly Absent-None Staff Present-Administrator McKnight, Community Development Director Kienberger, Public Works Director Gehler, Finance Director Malecha, Parks and Recreation Director Distad, Police Chief Lindquist, Fire Chief Elvestad, Planning Manager Wippler and Attorney Mongue. 4. Agenda Motion by Bernhjelm, second by Donnelly,to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations a) Proclaim April 27, 2018 as Arbor Day in Farmington Mayor Larson proclaimed April 27, 2018 as Arbor Day in Farmington. 6. Citizen Comments None 7. Consent Agenda Motion by Bernhjelm, second by Donnelly,to approve the consent agenda: a) Approve Minutes of the April 2, 2018 City Council Meeting-Administration b) Approve Minutes of the April 9, 2018 City Council Work Session-Administration c) Adopt Resolution R16-2018 Supporting Local Decision Making Authority-Administration April 16,2018 Minutes - 1- d) Approve Staff Issued Business Credit Card-Finance e) First Quarter 2018 New Construction Report and Population Estimate-Community Development f) Approve Cost Share Agreement between the City of Farmington and the County of Dakota for Election Electronic Poll Books Hardware, Software and Related Services- Community Development g) Approve Tobacco License for Farmington Tobacco and Vape Inc.-Community Development h) Accept Resignation from Rambling River Center Advisory Board Member Kay Bennet- Community Development i) Approve Out of State Training-Police j) Approve Out of State Training-Police k) Appointment Recommendation Fire Department-Human Resources I) Appointment Recommendation Fire Department-Human Resources m) Approve Seasonal Hiring-Human Resources n) Adopt Resolution R17-2018 Revoking and Establishing State Aid Streets-Engineering o) Approve Bills-Finance APIF, motion carried. 8. Public Hearings a) Implementation of Police Department Duty Weapon Cameras Police Chief Lindquist presented the police department body camera policy to the city council. Minnesota Statute 626.8473 requires the public be provided an opportunity to comment on the policy. The Farmington Police Department implemented body cameras in August 2014. The department has purchased new cameras that will be attached to all duty side arms. These cameras will activate when the weapon is removed from the holster. These cameras are in addition to the body cameras that have been relocated to the chest area. Mayor Larson asked about the change in location of the cameras. Lindquist explained the current practice and the pros and cons of moving the camera from the head to the chest. Larson asked if we track the number of times an officer pulls their weapon out of the holster. Lindquist stated it depends on the officer and the types of call. Councilmember Donnelly asked if Farmington is the first to take the multi-faceted approach to cameras. Lindquist responded that we are first and stated there are many factors that went into the decision including the cost of current lights on weapons versus cameras and the transparency of the work the department performs. Donnelly felt that the preventative investment may be worth the protection to the city. April 16,2018 Minutes -2- Councilmember Bernhjelm asked about the lifespan of the equipment and maintenance costs. Lindquist stated that there is about a three-year expectancy on the current and new equipment. Bernhjelm asked if we own our current cameras. Lindquist stated that we did and they will be repurposed and used with training when possible. Bernhjelm asked how long we can expect the technology to last and if any grants are available for the purchase. Lindquist stated that he has asked the same questions of the company but there was no financial assistance available. Bernhjelm asked if there are any legal concerns with this purchase. Lindquist stated that the public input hearing is a part of the legal process and the city attorney will review our policy again to see if there are any concerns. Councilmember Craig asked how long the rent to own process lasted. Lindquist stated that it is three years and a decision will need to be made on renewing every three years. Maintenance costs annually is estimated at$1,000. Councilmember Bartholomay asked if there is a server capacity issue with this change. Lindquist responded that the vehicle camera information goes to the servers and the body and weapon camera information goes to the cloud so capacity is not a concern. Bartholomay asked how long we retain this data. Lindquist stated that we follow data practice requirements. Bartholomay asked how long equipment will last. Lindquist stated that it is estimated to last three years but the department will use the equipment as long as possible. Bartholomay asked how much the initial investment would be. Lindquist stated it would be around $12,000. Bartholomay asked if cameras could be mounted on tasers. Lindquist stated that you can purchase a taser that includes a camera. Craig had some concerns that the chest body camera could be blocked by other body parts. Lindquist understood the concern but it has not been an issue to date. Donnelly asked how different these are from the ones used by the military. Lindquist could not speak to the military camera issue. Mayor Larson opened the floor to any members of the public who wanted to speak. No one present chose to speak. April 16,2018 Minutes -3- Motion by Bartholomay, second by Donnelly, to close the public hearing. APIF, motion carried. 9. Award of Contract a) Basketball Court Surface Improvement Project Parks and Recreation Director Distad presented the bids for the 2018 basketball court surface improvement project. The basketball courts at Evergreen Knoll Park and Dakota County Estates Park are scheduled for improvements in 2018. A request for quotes was sent to four contracts with experience in this work and placed on the city website. Two quotes were received for the project. The quotes were: C and H Sports Surfaces, Inc. $9,795.00 Court Surfaces and Repair, Inc. $9,875.00 Funding in the amount of$10,000 was included in the 2018 park improvement fund budget for this project. Motion by Bartholomay, second by Bernhjelm,to award the 2018 basketball court surface improvement project to C and H Court Surfaces, Inc. in the amount of$9,795.00. APIF, motion carried. b) Fire Station#1 Concrete Apron Improvement Project Parks and Recreation Director Distad presented the bids for the Fire Station #1 concrete apron improvement project. This project was included in the 2018 maintenance fund budget. nplaced on the citywebsite. The A request for proposal was sent to 18 concrete contractors and q p p following six proposals were received: Stapf Concrete Construction, Inc. $16,715.00 Kamida, Inc. $17,462.00 Erickson Construction of Lakeville, Inc. $17,570.00 JWS Concrete, LLC $17,958.80 Oelke Concrete, LLC $18,600.00 Tak Concrete, Inc. $20,266.00 The 2018 maintenance fund budget included $25,000 for this project. Councilmember Bartholomay asked if we knew of any reasons for the large number of bids received for this project. Distad believed it was most likely the scope of the work and the timing of the project. April 16,2018 Minutes -4- Motion by Bartholomay, second by Bernhjelm,to approve a contract with Stapf Concrete Construction, Inc. in the amount of$16,715.00 for the Fire Station#1 concrete apron improvement project. APIF, motion carried. c) 2019 Fire Engine Purchase Fire Chief Elvestad presented the 2019 fire engine purchase for city council consideration. In 2013 the city implemented a replacement plan for fire department apparatus. The final year of this stand-alone plan is 2019 and includes the purchase of a fire engine. The fire department apparatus committee, after touring a number of equipment providers, is recommending to use Pierce Manufacturing for the purchase of the new engine. The fire department capital improvement plan includes $870,000 for the purchase of the engine. The manufacturer has notified the city of a 3% price increase starting May 1, 2018 due to increasing steel prices. The city plans to use the Houston-Galveston Area Council cooperative purchasing program similar to the purchase of Engine 22 in 2013. With the purchase of this engine, both stations will now have two engines. Fire Chief Elvestad is recommending trading in one of our two tenders with the purchase of the new engine. MacQueen Emergency Group has offered $15,000 trade value for our 1990 Ford L800 tender. Due to the complexity of custom building a fire engine,the department has added a 3%cost for any change orders that may arise during the build process. If no changes are made,the 3%cost will not be charged. The cost of the 2019 Pierce Impel PUC Pumper is $735,875,with the price of the trade,the HGAC discount and 75%prepayment discount the total cost of the engine is $712,024. Item Cost 2019 Impel PUC Pumper $735,875 + HGAC Membership Fee $2,000 - HGAC Discount $6,229 - Chassis Prepayment Discount $10,094 - 75% Prepayment Discount $15,121 - Trade Value of Tender $15,000 + 3% Build Process Change Orders $20,663 Total Cost $712,024 In addition to the engine,the department has identified $109,980.04 in equipment to be placed on the truck. Some of the equipment will be purchased through different vendors and will be installed by MacQueen Emergency Group prior to delivery. April 16, 2018 Minutes -5- The remainder of the costs due will continue to be collected in 2018 and 2019 through both the tax levy and local government aid dollars. The separate fire department capital improvement plan will be rolled into the city wide vehicle plan after the purchase of this engine. Mayor Larson asked the chief to explain the change from the previously anticipated engine/tender to the engine for this next purchase. Elvestad explained that the engine would be a more useful piece of equipment for the department. Councilmember Bernhjelm asked if the saved dollars in 2019 could be directed to other uses. Finance Director Malecha stated they could. Motion by Bartholomay, second by Craig, to authorize the purchase of the 2019 Pierce Impel PUC Pumper for$712,024 with a 75% prepayment and trade of the 1990 Ford L8000 Tender, purchase of engine equipment in the amount of$109,980.04 and the out of state travel for the apparatus committee to travel to Pierce Manufacturing in Appleton, Wisconsin for inspection of the engine construction through the build process. APIF, motion carried. 10. Petitions, Requests and Communications None 11. Unfinished Business None 12. New Business a) 2040 Comprehensive Plan Update Planning Manager Wippler presented the draft 2040 Comprehensive Plan for city council review. Wippler summarized the ten chapters included in the draft plan and shared how they interact with each other. This information was reviewed in detail with the city council at the April 9, 2018 city council work session. Councilmember Donnelly asked where the public could review the draft document. Wippler responded that once the chapters are completed the document will be placed on the city website. Donnelly thanked all of the staff members and boards and commissions for their work on the plan. Motion by Craig, second by Bartholomay, granting authorization to finalize the chapters of the 2040 Comprehensive Plan based on the provided outline and to distribute the draft 2040 April 16,2018 Minutes -6- Comprehensive Plan to adjacent jurisdictions and agencies for the required six-month review period. APIF, motion carried. b) 2017 Draft Financial Statement Review Finance Director Malecha presented the draft 2017 financial statements for city council review. Financially 2017 was a positive year for the city. Staff was able to provide quality services within budget, progress was made on long term funding for various improvement projects and the city was able to maintain 40%general fund balance while addressing unbudgeted or under budgeted items. General fund revenues were$197,409 over budget, primarily due to intergovernmental revenue and collected of delinquent property taxes. General fund expenditures were $478,804 under budget, primarily due to human resource costs and lower than anticipated snow removal costs. Malecha reviewed all of the other funds and noted items of importance. Overall the financial health of the city improved in 2017. Councilmember Donnelly noted that everything is trending positive. 13. City Council Roundtable Donnelly-Shared his thanks for the efforts in planning for the fire engine purchase and thanked all of our staff for their work in snow removal over the weekend. Bernhjelm-Thanked staff for their work in snow removal over the weekend. Shared with residents that 25 businesses have opened or expanded over the past two years. Bartholomay-Thanked staff for their work in snow removal over the weekend. Reminded residents that the most recent edition of the city newsletter arrives this week. Gehler-City staff will determine by the following day if the cleanup day schedule needs to be adjusted. Larson-Reminded residents of the shredding event this weekend at the library, clean up days start this weekend and we can no longer collect mattresses,the liquor stores are having an April food drive and encouraged residents to shop local. Adjourn Motion by Bernhjelm, second by Craig, to adjourn the meeting at 8:21 p.m. APIF, motion carried. April 16, 2018 Minutes -7- Respectfully Submitted David McKnight, City Administrator April 16, 2018 Minutes -8-