HomeMy WebLinkAbout06.04.18 Council Minutes CITY OF FARMINGTON
CITY COUNCIL MINUTES
REGULAR MEETING
JUNE 4, 2018
1. Call to Order
Mayor Larson called the meeting to order at 7:00 p.m.
2. Pledge of Allegiance
Mayor Larson led those in attendance in the pledge of allegiance.
3. Roll Call
Present-Larson, Bernhjelm and Craig
Absent-Bartholomay and Donnelly
Staff Present-Administrator McKnight, Public Works Director Gehler and Parks and Recreation
Director Distad.
4. Agenda
Motion by Bernhjelm, second by Craig,to approve the agenda as presented. APIF, motion
carried.
5. Announcements/Commendations
a) Minnesota Recreation and Parks Association Award of Excellence Presentation for
Vermillion River and Trail Improvement Project
Jason Isle of the Minnesota Recreation and Parks Association Awards Committee presented the
Farmington Parks and Recreation Department with the Award of Excellence for the Vermillion
River and Trail Improvement Project that was completed in 2017.
Parks and Recreation Director Distad thanked a number of partners that participated in the
project including the Vermillion River Watershed Joint Powers Board, the Dakota County SWCD,
the Minnesota DNR and Dakota County.
b) Dakota County Commissioner Mike Slavik
Dakota County Commissioner Mike Slavik presented the city council with an update on county
activities. Some of the topics discussed included the success of partnerships with the city, the
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recent RIG grant awarded to the city,the sale of CDA owned lots near the Twin Ponds
development, road construction projects, the transportation sales and use tax and other items.
City councilmembers thanked Commissioner Slavik for his presentation and for his work
representing Farmington with the county board.
6. Citizen Comments
None
7. Consent Agenda
Motion by Bernhjelm, second by Craig, to approve the consent agenda:
a) Approve Minutes of the May 21, 2018 City Council Meeting-Administration
b) Approve 2019 ALF Ambulance Budget-Administration
c) Adopt Resolution R20-2018 Declaring Surplus Pool Equipment and Authorize
Advertisement for Sale-Parks
d) Appointment Recommendation Police Department-Human Resources
e) Appointment Recommendation Fire Department-Human Resources
f) Appointment Recommendation Fire Department-Human Resources
g) Appointment Recommendation Fire Department-Human Resources
h) Appointment Recommendation Fire Department-Human Resources
i) Appointment Recommendation Fire Department-Human Resources
j) Appointment Recommendation Fire Department-Human Resources
k) Appointment Recommendation Fire Department-Human Resources
I) Appointment Recommendation Fire Department-Human Resources
m) Appointment Recommendation Liquor Operations-Human Resources
n) Approve Seasonal Hiring-Human Resources
o) Approve Bills-Finance
APIF, motion carried
8. Public Hearings
None
9. Award of Contract
None
10. Petitions, Requests and Communications
None
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11. Unfinished Business
None
12. New Business
a) Joint Powers Agreement with Dakota County to Fund a Bike Pedestrian Plan
Parks and Recreation Director Distad reminded the city council that at their January 16, 2018
meeting they approved an application for funding for the Statewide Health Improvement
Program (SHIP). The SHIP program assists individuals in leading stronger and healthier lives by
preventing disease due to poor nutrition and lack of physical activities.
The city was recently informed that a $32,000 grant was awarded from Dakota County to help
complete our Bike Pedestrian Plan. SHIP funding does require a 10% local match, in this case
$3,200, that can be paid for through cash or in-kind services.
Distad estimated that an RFP process will be started later this summer to hire a consultant to
lead the city through the development of this plan. The SHIP funding will be available starting
November 1, 2018.
Councilmember Bernhjelm asked in regards to the $3,200 the city is responsible for, it we do
not spend it all can this money be used elsewhere and if it is more than $3,200 how do we deal
with that. Distad responded we could not spend any lower costs on other items and the city
would work to ensure that our costs do not exceed $3,200.
Councilmember Craig asked if the existing trail plans we have will save some time and money
on this plan. Distad stated the existence of plans will save time and money and clarified that
this new plan will focus on gaps in our trail system.
Bernhjelm asked if the consultant will assist in marketing of this asset? Distad stated yes.
Motion by Bernhjelm, second by Craig, to approve a joint powers agreement with Dakota
County for the $32,000 in SHIP funding and authorize the use of up to $3,200 in matching funds
from the professional services line item in the park maintenance budget. APIF, motion carried.
b) Joint Powers Agreement with Dakota County for Akin Road Drainage Improvements
Public Works Director Gehler presented a joint powers agreement with Dakota County for the
Akin Road drainage improvement project. As a result of the recent 195th Street improvement
project, drainage concerns have been expressed by the Bible Baptist Church.
The city has worked with the church and the county to try and resolve this issue. Dakota
County has agreed to share in the cost of this project up to $105,650. The financial split of
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55%/45% applies to this project and the county board recently approved the joint powers
agreement.
City staff has completed the design for the new storm water system and will bid the project
once the joint powers agreement is approved. The estimated cost of the project is $205,000.
Councilmember Bernhjelm clarified the county financial contribution policy that applies to this
project.
Motion by Craig, second by Bernhjelm, to approve the joint powers agreement for engineering,
right of way acquisition and construction between the City of Farmington and Dakota County
for drainage improvements on Akin Road. APIF, motion carried.
c) Well #9 Professional Services Contract
Public Works Director Gehler presented the request for proposal results for engineering
services related to the siting, design and construction support of a new municipal well. The
request for proposal was provided to three firms who have a history of working with our water
system.
A group of city staff members reviewed the three proposals submitted based off of a
predetermined set of criteria.
The Water Board reviewed the city staff committee recommendation for the award of the
contract to Barr Engineering at their meeting on May 30, 2018.
Gehler reviewed how the project schedule change of moving this project into 2018 would
require an amendment to the 2018 water fund budget. The revenue for this project is the fund
balance that exists today.
Councilmember Craig verified the changes that were being requested to the 2018 budget as a
result of moving this project into 2018.
Motion by Bernhjelm, second by Craig, to approve a contract with Barr Engineering in an
amount of$142,400 and amend the 2018 water fund budget in the same amount. APIF,
motion carried.
13. City Council Roundtable
Craig-Thanked the Veterans Memorial Committee for the recent addition of the soldier and
thanked everyone who attended the unveiling ceremony last week.
McKnight-Reminded residents that Dew Days will take place next week.
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Larson-Encouraged residents to shop local.
Adjourn
Motion by Bernhjelm, second by Craig, to adjourn the meeting at 7:37 p.m. APIF, motion
carried.
Respectfully Submitted
David A
David McKnight, City Administrator
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