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HomeMy WebLinkAbout06-28-18 /ow., 46„,.. ..,,„.. , ca 114P”A Hoe- AGENDA REGULAR ECONOMIC DEVELOPMENT AUTHORITY MEETING June 28, 2018 6:30 PM Room 170 Todd Larson, Chair; Geraldine Jolley, Vice-Chair Robyn Craig, Steve Wilson, Hannah Simmons Jake Cordes, Steve Corraro 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. CITIZENS COMMENTS 6. CONSENT AGENDA (a) Approve Meeting Minutes (May 24, 2018 Regular Meeting) 7. PUBLIC HEARINGS 8. DISCUSSION ITEM S (a) Downtown Facade Improvement Grant Program Application-Threet Properties LLC 9. DIRECTOR'S REPORT 10. ADJOURN / 4,,,� City of Farmington • 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 44'1',4paorie www.ci.farmington.mn.us TO: Economic Development Authority FROM: Cynthia Muller,Administrative Assistant SUBJECT: Approve Meeting Minutes (May 24, 2018 Regular Meeting) DATE: June 28, 2018 INTRODUCTION/DISCUSSION Please find attached the draft meeting minutes from the June 28, 2018, EDA meeting. ACTION REQUESTED Approve the May 24, 2018, EDA minutes. ATTACHMENTS: Type Description a Exhibit Minutes MINUTES ECONOMIC DEVELOPMENT AUTHORITY Regular Meeting May 24, 2018 1. CALL TO ORDER The meeting was called to order by Community Development Director Kienberger at 6:30 p.m. Members Present: Craig, Cordes, Corraro, Simmons, Wilson Members Absent: Larson, Jolley Also Present: Adam Kienberger, Community Development Director; Kara Hildreth, Farmington Independent 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL MOTION by Simmons, second by Cordes to nominate Member Steve Wilson as temporary presiding officer for this meeting. APIF,MOTION CARRIED. 4. APPROVE AGENDA Member Simmons added item 8c) Dew Days Discussion. MOTION by Corraro, second by Cordes to approve the Agenda. APIF, MOTION CARRIED. 5. CITIZEN COMMENTS/PRESENTATIONS 6. CONSENT AGENDA MOTION by Simmons, second by Corraro to approve the Consent Agenda as follows: a) Approved Meeting Minutes (April 26, 2018 Regular Meeting) b) Received Monthly Financial Statements APIF, MOTION CARRIED. 7. PUBLIC HEARINGS 8. DISCUSSION ITEMS a) Highway 3 Corridor Plan Scope of Work The CDA approved the Redevelopment Incentive Grant application for a$15,000 planning study. These funds will be matched by CDBG funds. Staff provided a draft request for proposals. The plan area would be one block on either side of highway 3 from CR66 to the southern border. The downtown redevelopment plan recommended looking at key corridors into the downtown. The RFP includes six items in the scope of service. Staff asked members to discuss this portion of the RFP. If there are recommendations, such as zoning, it would be up to those commissions to approve the recommendations. It was suggested there is value in firms that know the city. The city does not have to EDA Minutes(Regular) May 24,2018 Page 2 accept the lowest bid because it is a professional service. Members could see there being an aesthetic outcome to this plan. It is up to the EDA to determine a process for this plan, but general practice would be to form a subcommittee to review proposals and include public meetings to receive comments. Members asked how MnDOT would fit into the process. They have authority over access points to the highway, but any land use control is up to the city. It was suggested to include in the RFP they help us identify short term and long term goals, similar to the downtown redevelopment plan. b) Progress Report on the 2016-2018 Strategic Plan for Economic Development Staff reviewed the priorities of the 2016-2018 Strategic Plan. Members discussed promoting the incentives the EDA has to offer. c) Dew Days Dew Days will be taking place before the next EDA meeting. Member Simmons noticed there is low participation from businesses in some of the key events. There is low participation with Flavors of Farmington and from street vendors. These matters are being addressed by the Dew Days committee. 9. DIRECTOR'S REPORT a) May Director's Report A ribbon cutting for E Z Auto will be held June 22, 2018. Staff suggested cancelling the June meeting. The next regular meeting would be July 26. Earlier in the year, Members Jolley and Simmons had discussed the planning the EDA is taking on and they wanted to be mindful of how many meetings we are cancelling. Member Simmons suggested meeting without staff or having a staff backup. Perhaps items could be discussed that don't need a lot of action. Staff noted the EDA can call special meetings with proper notice. Members would be in favor of finding an alternate date or having a staff backup rather than cancelling a meeting. Staff noted it also depends on the amount of agenda topics as to whether to have a meeting. Right now there are no topics for the June meeting. Member Simmons suggested continuing to discuss the Highway 3 RFP. She asked if we cancel meetings because staff isn't here or if there is no work to be done. It may be more challenging to call a special meeting rather than keep a standing meeting. We can cancel a meeting if no topics come up. Member Craig noted we could discuss the Rambling River Center Plaza. She would like to know more about the discussion from the last meeting regarding businesses assisting with funding the plaza. Staff is engaging the design consultant to start establishing construction level detail plans to refine the cost. They are also checking on the consultant's experience with capital campaign financing. Member Wilson agreed with holding the regular meeting date, but does not want to have a meeting just to have a meeting. An item for the strategic plan discussion could be how much oversight does the EDA want to have or should it be delegated to staff The EDA is an advisory group and we have to be careful to not become more than we are. EDA Minutes(Regular) May 24,2018 Page 3 Members agreed they would like to meet in June if there is staff available and topics to discuss. Member Wilson noted one topic could be the funding for the plaza. Member Simmons noted another topic could be the façade program and getting businesses to take advantage of this program. 10. ADJOURN MOTION by Craig, second by Simmons to adjourn at 8:06 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Administrative Assistant �,ya44A �iv City ofoFarmington 43Third Street ;' Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 .44 -.A►aw►�s' www.ci.farmington.mn.us TO: Economic Development Authority FROM: Cynthia Muller,Administrative Assistant SUBJECT: Downtown Facade Improvement Grant Program Application-Threet Properties LLC DATE: June 28, 2018 INTRODUCTION/DISCUSSION As part of the Downtown Redevelopment Plan,business owners are encouraged to improve their buildings' front and back curb appeal through facade improvements. The EDA has approved the creation of a Downtown Facade Improvement Grant Program to fund matching grants of$1,500 up to $10,000 out of a pool of$20,000 annually. Attached is an application from Threet Properties LLC for their building located at 305 3rd Street. They are requesting a grant to assist with improvements being planned for the building. These proposed improvements include: • Tuckpoint all brick front, reset bricks, caulking, painting The total project cost is estimated to be $3,875 including the grant request of$1,938. ACTION REQUESTED Review and approve the attached Downtown Facade Improvement Grant application and contract for Threet Properties LLC. ATTACHMENTS: Type Description b Contract Grant Agreement ID Exhibit Grant Application City of Farmington Downtown Facade Improvement Program Grant Agreement This agreement is made and entered into this 28th day of June, 2018 by and between Bing Threet (applicant), Threet Properties LLC (Structural Restoration, Inc.) (business name) at 305 Third Street(address) (hereinafter referred to as "Grantee") and the City of Farmington Economic Development Authority (EDA), a public body corporate and politic, having its principal offices at 430 Third Street, Farmington, Minnesota(hereinafter referred to as "Grantor"). WHEREAS, the Grantor has established a Downtown Façade Improvement Program funded by the EDA to assist businesses in the downtown commercial district, as designated on the zoning map, with building façade improvements; and WHEREAS,the Grantee has applied for Downtown Facade Improvement Program funds for façade improvements at 305 Third Street (address); and WHEREAS, the Grantor has reviewed the Grantee's application and determined that the proposed improvement project meets the requirements of the Downtown Façade Improvement Program. NOW THEREFORE, in consideration of the grant, the parties agree as follows: 1. The Grantor agrees to provide a maximum of$1,938 in EDA funds to the Grantee for façade improvements. 2. The Grantee agrees to use the proceeds of the grant solely for façade improvements with a minimum project cost of$3,875 (estimate of$3,875). 3. The project shall be completed in a timely manner and all grant funds must be used within six months from the date of the Grant Agreement. The agreement may be extended once, with the length of the extension to be determined on a case-by-case basis. 4. Grant funds will be paid on a reimbursement basis only after all improvements have been completed according to the authorized scope of work and have been accepted by the Grantor. 5. The Grant Agreement will be terminated 90 days from the date of the agreement if construction work has not yet begun. 6. The Grantee shall defend, indemnify, and hold harmless the officers and employees of the Grantor from all liability and claims for damages arising from bodily injury, death, property damage, sickness, disease, or loss and expense resulting from or alleged to result from Grantee's operations under this agreement. N WITNESS WHEREOF, the parties hereto have hereby executed this agreement as of the year and date above. GRANTOR: GRANTEE: CITY OF FARMINGTON BY: ITS: (/ - ITS: ©W In r r o�� RM!'��► Downtown Facade Improvement Program A` , Grant Applications APPLICANT INFORMATION NAME OF APPLICANT(S) a t rktre,;ee- lQ (a 5'(stS- 13 () (o BUILDING OWNER TENANT r41'` IS LLC. ural Kyo64Oh2.444vt .�WC ADDRESS ADDRESS CITY,STATE,LIP CITY,STATE,ZIP R rw'. r5`�-o h WIN SS0a4 Far Vvt Pt PAN Oc PHONE PHONE W - y l031x-3 9 LQs, LF( O -a-e39 EMAIL hg flare•ei 65+ru euro(v�e s� red ed EMAIL C 611 BUSINESS INFORMATION LEGAL NAME OF BUSINESS t t.C,-v-rev i 4eb4-o rc A-r a p ADDRESS S • Y'd , CITY, STATE,ZIP c1M91/1 S 5 o a U) BUSINESS PHONE LOST I-He 0 a'19 FEDERAL TAX ID# 4 J `O 151 S 0 62 DATE ESTABLISHED I J OWNERSHIP INTEREST OF ALL PARTIES NAMED ON TITLE: NAME 1 \11‘C� '�C-� INTEREST 1 b 0 cn NAME J INTEREST NAME INTEREST 5 PROPERTY INFORMATION ESTIMATED DATE OF BUILDING CONSTRUCTION J u L) ,-- Z 0 HAS THIS BUILDING BEEN HISTORICALLY REGIS 11,RED? U PROJECT INFORMATION BRIEF DESCRIPTION OF PROPOSED PROJECT: , Tu�kQo"1i An Sv, tr. Pro.,' Paift-r- Re moon 9. Ofir' Tyr I 30,tc 6i.4, el ESTIMATED PROJECT COSTS EXTERIOR/FACADE . . ESTIMATED COST 7� ELECTRICAL ESTIMATED COST S6TOTAL ESTIMATED COST 49; 8' 76- 6 FUNDING INFORMATION A 1:1 match is required by the applicant. For every dollar contributed to funding eligible project costs by the Downtown Facade Improvement Program,the applicant must contribute at least one dollar. The amount of grant to be awarded shall be$1,500 up to$10,000 according to the scale. TOTAL GRANT AMOUNT REQUESTED$ 1 13 F ($1,500 up to$10,000 according to the scale) APPLICANT FUNDS $ 11.,q I/We declare that the information provided on this application and the accompanying attachments is true and complete to the best of my/our knowledge. I/We understand that any intentional misstatements will be grounds for disqualification and that the city of Farmington/EDA has the right to verify this information. I/We agree to provide the project coordinator reasonable access to information and reasonable access to the construction project site so that they may monitor project implementation. APPLICANT(S) B fADATE 69 - 2 1. 20 18 /./ DATE DATE 7 1411 1111 June 21, 20181Pi. Attn: Bing Threet Jr. - sa Accepted: t E �� 305 3rd Street Date: Farmington,MN 55024 STRUCTURAL 651-460-2990 Office PRESERVING LIVELIHOODS SINCE 1969 REF: Spot Tuck-point and Bing.threet@structuralrestoration.com Caulking Dear Sir: We are pleased to offer our proposal for the restoration work at your facility; SCOPE OF WORK SPOT TUCKPOINTING OF OPEN JOINTS Remove to a minimum depth equal the width of the joint or until all defective mortar has been removed from the mortar joints in the outside masonry walls. Defective joints are those in which the mortar or caulking is loose,missing,powdered,broken,or unsound. Joints with fine hair lines and fine shrinkage cracks,that are otherwise sound,full, and solid,will not be considered defective, After the joints have been prepared,they will be pointed with new mortar matching the existing joints,as closely as possible,in size and shape. CRACK REPAIR Open cracks will be cut with power grinders/2 inch wide by%.inch deep,filled with caulk,and tooled to match adjacent surfaces The sealant installed will be Sonneborn NP1 sealant. RESET AND/OR REPLACE BRICK Reset all loose brick in the outside walls of the entire structure including those bricks which will become loose during the raking and chiseling operations. Remove all spatted,broken and deteriorated brick in all outside walls and replace with new brick that will match the existing,as closely as possible,the brick now present in the walls. CAULK DRIPS Rake out,clean,and caulk the top cross joints of all sill stones,drips,and water tables. The caulking material will meet Federal Specification TT-S-00230C. BUILDING CLEANING The building shall be cleaned by using a combination of biodegradable cleaners and high pressure water. The walls will be scrubbed with the cleaners and a stiff natural fiber brush and flushed clean with a high pressure pump using potable city water. DEBRIS REMOVAL All debris will be removed from the work area and deposited into dumpsters.The premises will be left broom clean and in a neat and orderly condition. This estimate includes insurance,labor,materials,equipment,and supervision needed to complete the work applying standard trade prac- tices for this type of work.The owner will furnish water,dumpsters and electricity as needed. There is NO engineering included in this proposal.All building permits are not included in this proposal. Our prices for the work are the following: Thank you for this consideration, Spot Tuck-point and caulking repairs: $3,875.00 94,.& Joshua J.Threet,Estimator Structural Restoration,Inc. 1 __ , < _';!. phone: 651.460.29901 fax: 651.460.2992 1 www.structuralrestoration.com 1 Multi-year Safety Award