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HomeMy WebLinkAbout06.29.18 Special Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES SPECIAL MEETING JUNE 29, 2018 1. Call to Order Mayor Larson called the meeting to order at 1:00 p.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the pledge of allegiance. 3. Roll Call Present-Larson, Bernhjelm, Craig and Donnelly Absent-Bartholomay Staff Present-Administrator McKnight, Public Works Director Gehler and Assistant City Engineer Matt Decur. 4. Agenda Motion by Donnelly, second by Craig, to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations None 6. Citizen Comments None 7. Consent Agenda Motion by Bernhjelm, second by Donnelly,to approve the consent agenda: a) Appointment Recommendation Fire Department-Human Resources b) Approve Seasonal Hiring-Human Resources c) Acknowledge Resignation Finance-Human Resources d) Acknowledge Resignation Liquor Operations-Human Resources APIF, motion carried June 29, 2018 Minutes - 1- 8. Public Hearings None 9. Award of Contract None 10. Petitions, Requests and Communications None 11. Unfinished Business None 12. New Business a) Contract for Construction of Akin Road Drainage Improvements Public Works Director Gehler presented bid results for the Akin Road Drainage Improvement Project. The following bids were received: Dahn Construction $222,108.00 Kuechle Underground $304,964.00 Pember Companies $290,487.10 McNamara $238,904.00 G.L. Contracting $235,638.80 Engineers Estimate $207,733.20 Gehler reminded the city council that Dakota County will be contributing$105,000 to the project with the balance coming from the storm water trunk fund. Motion by Bernhjelm, second by Craig, to award the contract for the Akin Road Drainage Improvement Project to Dahn Construction at a cost of$222,108.00. APIF, motion carried. b) Development Contract for Express Auto Public Works Director Gehler presented the development contract for Express Auto. John Mesenbrink of Mesenbrink Construction and Engineering has submitted a site plan for Express Auto on lots 1 and 2 of block 1 and lots 1-3 of block 2 of the Farmington Business Park. The site plan proposes a 27,337-foot office and truck terminal building on block 1 and a paved vehicle storage lot on block 2. June 29,2018 Minutes -2- The Planning Commission approved the site plan on April 12, 2018 and the city council approved a utility easement on May 21, 2018. The development contract establishes public improvements to be installed by the developer. The developer has proposed to expand a storm water basin constructed with the Farmington Business Park development in order to meet storm water requirements for Express Auto. The developer will also connect to sewer and water stubs and construct driveway entrances on Canton Court and Canton Circle. Councilmember Bernhjelm asked for clarification on where the fence would be located on the project. Assistant Engineer Decur pointed out the fence location on plan drawings. The proposed expansion of the drainage pond on the property was discussed and clarified. Motion by Bernhjelm, second by Donnelly,to approve the development contract between the City of Farmington and Mesenbrink Construction and Engineering, Inc. APIF, motion carried. c) 821 Third Street Redevelopment Public Works Director Gehler presented an update on an issue previously discussed by the city council. The new owners of the building located at 821 Third Street has presented additional information regarding the plans for the site. The work at this property entails minimal improvements in the building such that it does not trigger the formal site plan review process. Staff requested that the developer pave the entire length of the alley,the developer has indicated that they will not pave the alley without a partnership. Concerns have been raised regarding drainage from the 821 Third Street property from surrounding property owners. Typically concerns with drainage from one property to another are resolved between the affected property owners. In this case,the city owns the alley between these properties. In response to these concerns, staff has obtained topographic survey to better inform the discussion on drainage. The survey shows that the existing drainage flows from the 821 Third Street property, across the alley and along the back of two lots that are adjacent to the alley. Staff has identified two paths regarding this issue. 1. Additional gravel could be placed in the alley to create a minimal barrier for drainage to the northern properties with the intention of directing flow down the alley to Fourth Street. Staff has concerns with potentially pushing drainage on other adjacent properties to the south and the longevity of the gravel barrier. June 29,2018 Minutes -3 - 2. Revisit a paving partnership project with the developer including installation of an area intake and pipe running east along the alley connection into the Fourth Street storm sewer. Councilmember Bernhjelm asked for clarification on the proposed pavement area. Gehler reviewed the area to be paved. Councilmember Craig asked for clarification on the drainage area. Gehler displayed how water drains from this area. Craig asked for a cost estimate on the project. Gehler stated the estimate for option two is $35,000; with $11,000 coming from the storm water fund, $12, 000 from the street maintenance fund and $12,000 from the developer. Gehler reviewed the next step in the process would include a development contract with the developer at a future city council meeting. Bernhjelm asked city staff to reach out to the neighbors to see if they had an interest in taking advantage of a pavement company being in the area in case they wanted to pave their private street. Motion by Bernhjelm, second by Craig,to move forward with option two in this area to pave the alley in partnership with the developer and direct staff to bring a development agreement back for consideration. APIF, motion carried. 13. City Council Roundtable Gehler-Updated the city council on an issue on Embry Avenue. McKnight-Updated the city council on the proposed amendment to the settlement agreement, a potential joint meeting with the school district and a downtown vehicle storage issue. Adjourn Motion by Bernhjelm, second by Donnelly, to adjourn the meeting at 1:26 p.m. APIF, motion carried. Respectfully Submitted Dora IttoK..ifigt David McKnight, City Administrator June 29, 2018 Minutes -4-