HomeMy WebLinkAbout08.13.18 Work Session Packet City of Farmington Mission Statement
430 Third Street Through teamwork and
Farmington,MN 55024 cooperation, the City of
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past and foster a promising
future.
AGENDA
CITY COUNCIL WORKSHOP
August 13, 2018
6:00 PM
Farmington City Hall
1. CALL TO ORDER
2. APPROVE AGENDA
3. DISCUSSION ITEMS
(a) 2019 Fire Relief Contribution
(b) Purchasing Policy
(c) Accessory Dwelling Unit Discussion
(d) 2019 Building Maintenance Projects
(e) Review 2019-2023 Capital Improvement Plan
4. CITY ADMINISTRATOR UPDATE
(a) Team Building and Image Discussion
5. ADJOURN
Ai kWh,. City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 -Fax 651.280.6899
.,novo www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: David McKnight, City Administrator
SUBJECT: 2019 Fire Relief Contribution
DATE: August 13, 2018
INTRODUCTION
Please see the attached memo from the Fire Relief Association on their pension request for 2019.
ATTACHMENTS:
Type Description
a Cover Memo Fire Relief Association Memo
July 31, 2018
Mr. David McKnight-City Administrator
430 3rd Street
Farmington, MN 55024
Dear Mr. McKnight,
As President of the Farmington Firefighters Relief Association I would like to propose a series of
modest increases to the annual pension contribution our firefighters are awarded for their years
of service beginning January 1, 2019. The current benefit is $6,500 per year of service.
January 1, 2019 from $6,500 to $7,500
January 1, 2020 from $7,500 to $8,000
January 1, 2021 from $8,000 to $8,500
Please allow me to offer some factors to consider regarding this request and my
recommendation:
1. The Benefit of the Pension:
In the State of Minnesota nearly 90%of all fire departments are comprised of volunteer
or paid on call firefighters. This proud tradition relies upon dedicated members of the
community to provide emergency services in time of community need. Here in
Farmington we are immensely proud of our 143 years of consistent service to the
community using generations of volunteer and paid on call personnel. This kind of
community involvement saves a community like Farmington millions of dollars per year
in personnel and benefit costs. In comparison to a career firefighter, our paid on call
firefighters earn a substantially smaller hourly pay rate and retirement benefit while
providing the same services of a career firefighter with the same levels of training and
certification requirements.
The pension offered through fire relief is critically important to maintain the stability of
having senior firefighters and to contribute to the growth of a new generation of
firefighters who can provide 20 years or more of service to the City of Farmington. The
pension represents a career of service and is a symbol of thanks for the hard work and
selfless dedication that members give to the community.
A Farmington firefighter begins his or her career by donating hundreds of hours to attend
the training academy for no pay whatsoever. The training required for a firefighter is the
same whether they are a full time paid career firefighter or a paid on call firefighter. In
addition, your firefighters donate hundreds if not thousands of hours to the community as
they represent our fire department at block parties, school tours, parades, and countless
public education events throughout every year.
As you know, it costs a lot of money to recruit, train and most importantly retain a paid
on call firefighter. Volunteer and paid on call fire departments all over the United States
are struggling to keep members with all of the increased training and call requirements.A
strong annual pension contribution will assist us in attracting and retaining a competent
firefighting staff for years to come.
Life is busier than ever before and we find it harder and harder to attract members of the
community who can give the time and energy to becoming a paid on call firefighter. In
order to be competitive we must increase the annual pension contribution. Doing so will
help us to retain firefighters who may look at an early out rather than invest in a 20 year
career at Farmington.
It is my belief that we would retain a larger group of 20 year members if the payout were
greater as these members contemplate retirement.
2. Reasonable Pension Increase Request:
The Farmington Firefighters Relief Association believes the request to increase the
annual pension benefit is reasonable and necessary to stay competitive with similarly
situated Metro area lump sum relief association benefits. This is a method to retain and
motivate firefighters who give considerable commitment to the city.
The neighboring cities have increased their pension rates and will be continuing to do so
in the near future. I have communicated with all of the neighboring communities and
their goal is to have a pension rate of$10,000 per year by 2021. This will put us a major
disadvantage for recruiting and keeping our current firefighters.
3. The Value of Consistent Community Support of the Pension Benefit:
The Farmington Fire Relief Association believes there is a value in consistent community
support. The commitment by the city to contribute$150,000 into the relief pension has
not gone unnoticed by the firefighters. Knowing that the city is doing what it can to
support the firefighters has contributed to increased morale and dedication by the
firefighters to make this a great fire department and city to work for.
4. Long Term Fund Sustainability:
The Special Fund investment account managed by the Farmington Fire Relief
Association is currently beyond a fully funded status at 143%. It has continued to grow
steadily since 2009 after the stock market crash.
5. City Financial Impact:
The Relief Association pension portfolio is currently 143%and over funded. With the
pension increase to $7,500 it will put the relief association at 129%, and still over funded.
Our goal is to stay above 115%and remain over funded at all times. This built in cushion
allows for a significant down turn in the stock market and will greatly reduce the
possibility of the city being required to contribute to the Relief Association Pension.
6. What caused the pension fund to grow so rapidly?
We have enjoyed a strong return on our investments over the past several years.A couple
of members had ten years on the department which only entitles them to 60% of their
retirement, other members did not complete the required ten years of service to become
"vested" and subsequently they did not receive any portion of their retirement. This
"extra money"has stayed with the pension fund and helped it grow very rapidly.
7. Future Projections:
The future goals of the pension rely upon two income sources to stay the same. The first
is an unknown; the stock market. If the stock market continues to grow the funding in the
account will grow. The second is the city contribution. We need to maintain the current
funding to this account to see additional growth in the fund.
We have a number of individuals who will be eligible to retire with 20 years of service in
the next year. In addition, we have numerous individuals who have already reached the
ten years of service level.
If our request is approved, our members are hoping to see a pension rate of$8,000 by
2020. The surrounding fire relief associations are aiming for$10,000 by 2020. This still
puts us $2,000 down from what other funds plan to offer, but it shows an effort by the
city to support the firefighters without adding additional cost to the city.
We believe that conservative, measured and managed pension benefit increases are both
reasonable and necessary to maintain an appropriate firefighting force in the City of
Farmington.
Thank you for the opportunity to provide this information and open a dialogue on this important
matter.
Sincerely,
Jeffrey A.Allbee-President
Farmington Firefighters Relief Association
4iikRM4 City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 -Fax 651.280.6899
?`1i raoO"F ; www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: Teah Malecha, Finance Director
SUBJECT: Purchasing Policy
DATE: August 13, 2018
INTRODUCTION
The city currently operates under Minnesota Statutes and the adopted budget for any purchases.
DISCUSSION
A purchasing policy has been drafted for review by the city council defining purchasing guidelines as
established by Minnesota Statutes and to create strong internal controls.
BUDGET IMPACT
N/A
ACTION REQUESTED
Provide input on the attached policy.
ATTACHMENTS:
Type Description
D Backup Material Purchasing Policy
City of Farmington, Minnesota
Purchasing Policy
Purpose
The purpose of this policy it to establish specific guidelines governing the purchase of goods and services by
employees of the City of Farmington.The use of public funds requires diligent scrutiny and careful regulation.The
controls are necessary in two areas. First,the statutory law,which clearly details procedures for the purchase of
goods and services by city employees.Second,the controls not required by statute, but that are important to a good
system of internal control and a sound management program.
This policy will outline the laws governing contracts and bids and describe the basis for a good internal control
system.These purchasing procedures are intended to provide a consistent manner of purchasing goods and
services. Following the law and the city's purchasing policy should assist city officials in obtaining the maximum
benefit from public funds expended.
Contracting and Purchasing
A city entering into an agreement for the sale or purchase of supplies, materials, equipment or the rental thereof,or
the construction,alteration, repair or maintenance of real or person property must abide by the statutes relating to
contracting and bidding. Minnesota Statute 471.345 was established to provide dollar limits for all cities upon contract
which shall or may be entered into on the basis of competitive bids,quotations or purchase or sale in the open
market.This statute puts the following basic requirements on cities(based on the estimated contract amount):
1. For amounts over$175,000—sealed bids shall be solicited by public notice in the manner and
subject to the particular requirements of the city.
2. For amounts from$25,000 to$175,000—seals bids or by direct negotiation, by obtaining two or
more quotations for the purchase or sale when possible, and without advertising for bids or
otherwise complying with the requirements of competitive bidding.
3. For amounts under$25,000—the contract may be made upon quotation or at the open market, at
the discretion of the city. If the contract is made upon quotation it shall be based, so far as practical,
on at least two quotations.
On all purchases that require obtaining bids or quotes,the"State Bids"obtained through the state's cooperative
purchasing program and the prices obtained through the U.S. General Services Administration(GSA)are considered
to have met this requirement.
All bids, quotations, RFP's,specifications, contracts,and supporting documents shall be retained in accordance to
the city's data retention policy.
When sealed bids are not required or used, and whenever it is reasonably practical and cost efficient, purchases will
be made from Farmington businesses.
Professional service contracts,such as those provided by engineers, lawyers, architects,accountants, and other
services requiring technical, scientific, or other professional training do not require competitive bidding.
The provisions noted in this policy are not intended to be an exhaustive list of Minnesota bid laws. In the event that
this policy is not consistent with Minnesota law, such law will govern.
For purchases made under federal or state grant funded programs,additional restrictions are identified within the
uniform grant guidance regulations(2 CFR 200.318).
Internal Controls
The primary basis for the city's system of internal control is the city's annual budget.The budget, as adopted by the
city council, serves as the basis for the city's spending for that year.The appropriate level of responsible official must
approve any expenditure over budget.Also, any expenditure that would utilize money budgeted from one area of a
department budget for another purpose must be communicated by that department head to the city administrator for
his/her verbal approval.
In addition, all invoices presented for payment must be approved by the appropriate department head or supervisor
and reviewed for reasonableness and proper account coding by such department head in a timely manner.The
Finance Department must be notified immediately for any reason that may result in withholding payment.
In order to expedite payments to vendors in a timely fashion, Minnesota Statute 412.271 allows the city council to
delegate its authority to pay certain claims made against the city to a city administrative official.A list of all claims
paid under the procedures established by the city council shall be presented to the city council for review at the next
regularly scheduled meeting after payment of the claim.The city council, by resolution, has delegated this authority to
the city administrator or the finance director.
The following approvals shall be required for expenditures dependent on the amount of the purchase:
1. For amounts over$50,000, approval is required by the city administrator and the city council
before the purchases are made,except as listed in item 2.
2. For amounts over$50,000 that fall into any of the following categories:the payment of
judgments,salaries and wages previously fixed by the city council or by statute, principle and
interest on obligations, rent and other fixed charges,the exact amount of which has been
previously determined by contract authorized by the city council, approval is required by the
city administrator.
3. For amounts from$15,000-$50,000, approval by the department head and city administrator
is required.
4. For amounts under$15,000,approval by the department head is required.
For situations where immediate approval is required and cannot be delayed until the subsequent city council meeting,
the city administrator has the authority to approve the expenditure.The city administrator will contact the city council
as soon as feasibly possible regarding the expenditure and approval.
Prohibited Interest in Contracts
Minnesota Statutes 471.87 and 417.88 prohibit entering into any contract for goods or services in which an employee,
officer or agent, or their immediate family members, has an indirect or direct personal financial interest or will
personally benefit financially from the contract or purchase. In exceptional cases and if permitted by applicable law or
regulation,this policy may be waived by the city administrator for good cause after consulting with the city attorney.
Employees shall not make any purchases for personal use utilizing city funds. Employees shall not be allowed to take
advantage of special pricing offered to the city by vendors to make personal purchases. Employees may not take
advantage of government discounts for non-business related purchases.The general rule to be applied is if a
discount is not available to a member of the public,the employee should not take advantage of it.
Acceptance of Gifts
Minnesota Statute 471.895 prohibits local officials from requesting,soliciting, or accepting a gift from any person or
representative of a person or association that has a direct financial interest in a decision that the employee is
authorized to make. Local official includes elected and appointed positions within the city.
Procedure
The city administrator is the chief purchasing officer of the city and has delegated purchasing and budgetary control
to each department.The department head may designate other staff within their department to purchase goods and
services in compliance with the annual budget.The city council has delegated authority to staff to make purchases as
approved in the annual budget in compliance with all bidding requirements and the city's purchasing policy.
The use of credit cards is an authorized payment method.These purchases must follow the purchasing policy and
are a more efficient method of paying vendors than the check payment process.
In certain cases,where professional services were specifically identified in the budget and it is an ongoing contract,
the city council does not need to approve each year's contract.
The city purchases yearly memberships at various wholesale warehouses,e.g. Sam's Club,for purchases of
supplies, food,equipment,etc. Due to the manner in which these businesses issue memberships,employees with
city issued membership cards are granted access and purchasing rights by these wholesale businesses for both
business and personal uses. However, given membership cards are purchased with the city's public funds,
employees are not entitled to purchase personal items with these purchased membership cards.
Minnesota Statute 12.37 authorizes the city to declare an emergency situation for a limited period of time. During
such an emergency,the city is not required to use the typical mandated procedures for purchasing and contracts.
Emergency purchases require approval by the city administrator, finance director, and when necessary because of
the amount,formal city council action.An emergency purchase is defined as one where an immediate response is
required to protect the health,welfare, or safety of the public or public property.
Authority for Implementation and Enforcement
All employees are responsible for adhering to this policy when purchasing goods or services. Department heads are
responsible for monitoring performance within their departments. Responsibility for administering established
purchasing policies has been delegated to the Finance Department.
o�FR�►i,,�, City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 - Fax 651.280.6899
,,POO' www.c i.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: Tony Wippler, Planning Manager
SUBJECT: Accessory Dwelling Unit Discussion
DATE: August 13, 2018
INTRODUCTION
At the February 26, 2018 city council work session, a discussion was held regarding accessory dwelling
units (ADU's). The city council requested staff perform additional research and provide information on how
these uses are being handled both on a national and regional level.
DISCUSSION
An ADU is an additional living quarters on single-family lots that are independent of the primary dwelling
unit. These can also be referred to as accessory apartments, granny flats, or tiny homes (both permanent
and temporary).
As a review, I have attached the staff memorandum from the February 26, 2018 work session as it provides
a framework of the advantages and disadvantages as well as some of the regulatory issues associated with
ADU's.
As discussed in February, many communities nationwide do not specifically address ADU's within their
zoning regulations. With that being said there is a growing trend of communities reviewing their ordinances
and regulations with respect to ADU's. The regulations that communities place on ADU's vary but generally
have common themes such as number of ADU's per lot, owner occupancy, minimum floor area, height,
setbacks, parking and aesthetic design.
Below are some examples of local communities that have addressed ADU's and how they regulate them:
The city of Eagan allows for the registration of ADU's, provided the following standards are met:
• ADU's must be located in the R-1 or Estate Zoning District.
• The ADU must be located within or attached to the primary residence.
• Total number of residents in the ADU shall not exceed 2 persons.
• The ADU shall not contain more than 2 bedrooms.
• ADU registrations are to be filed with the City Clerk, to be in effect for a 12 month period and
renewed annually.
• The property owner must reside in the primary residence or the ADU as their permanent and legal
address.
• An ADU must not be subdivided or otherwise segregated in ownership from the primary residence.
• An ADU's total floor area shall be no less than 300 square feet and no more than 960 square feet, or
33% of the primary residence's footprint, whichever is less.
• No ADU shall be permitted if the building coverage on the lot exceeds or will exceed 20%.
• Two off-street parking spaces shall be required for the ADU, in addition to two off-street parking
spaces required for the primary residence.
The city of Minneapolis allows ADU's on lots where single-and two-family homes are allowed as permitted
or conditional residential use throughout the city and subject to the following regulations:
• Only 1 ADU is allowed per lot. An ADU is allowed on the same lot as a single-or two-family home.
• Minimum floor area of 300 square feet.
• Maximum floor area of 800 square feet for an internal and attached ADU. 1,300 square feet of habital
and parking areas, or 16% of the lot area, whichever is greater for a detached ADU.
• For attached and internal ADU's the height cannot exceed the height of the principal structure. For
detached ADU's the height cannot exceed the height of the principal structure or 20 feet, whichever is
less. The highest point of the roof on a detached ADU cannot exceed the highest point of the roof of
the main house.
• Setbacks for internal and attached ADU's follow the setbacks of the zoning district that the ADU is
located within. The setbacks for a detached ADU are as follows: Front yard: must be located to the
rear of the main house; Interior side yard: 3 feet if located in the rear 40 feet of the lot;Rear yard: 3
feet if the garage doors face the side or front. 5 feet if garage doors face the rear lot line and/or if the
rear lot line coincides with the side lot line of a property in a Residence or Office Residence
district;Reverse corner side yard: 2/3 of the depth of the required front yard of the adjacent property
to the rear based on its district setback requirements; Distance from house: 20 feet from the habitable
portion of the house.
• No additional parking space is required for an ADU. Site must contain at least 1 space/dwelling unit
for all other units.
• New entrances to the interior or attached ADU may not face the public street. Entrances for detached
ADU's facing the public street or alley are encouraged.
• Not less than 5 percent of the entire elevation of a detached ADU that is facing an alley or public street
shall be windows.
• Exterior materials for internal and attached ADU's must match the principal structure. The exterior
materials for a detached ADU must be durable, including but not limited to masonry, brick, stone,
wood, cement-based siding, or glass.
• Stairways for internal and attached ADU's must be enclosed or located entirely to the rear of the main
house. Stairways are allowed for detached ADU's if the railing finish matches the trim of the detached
ADU and is not raw or unfinished lumber.
• Balconies and decks shall not face an interior side lot line. Rooftop decks are prohibited.
The city of Burnsville recently went through their governance process and elected to allow ADU's similar to
the Eagan model. Burnsville did not elect to pursue temporary health care units or mobile tiny homes.
Some national examples are as follows:
The city of Eugene Oregon allows for both attached and detached ADU's within certain zoning districts.
The regulations for attached ADU's are as follows:
• In order to be considered attached, a minimum of 8 feet of common wall or ceiling is required.
• The lot must be at least 6,100 square feet. Flag lots must be at least 12,500 square feet,not including
the pole portion of the lot.
• The size, measured from the exterior walls, cannot exceed 10 percent of the total lot area or 800
square feet,whichever is smaller.
• When located within 60 feet of a front lot line, the interior yard setback is 5 feet and the maximum
building height is limited to that of the main building.
• When located greater than 60 feet from the front lot line, the interior yard setback is 5 feet and at a
point that is 8 feet above the finished grade, the setback shall slope at a rate of 10 inches vertically for
every 12 inches horizontally away from the property line to a maximum building height of 18 feet.
• No more than 2 bedrooms are allowed.
• No more than 3 dogs are allowed on the lot.
• The property owner must occupy either the primary dwelling or the accessory dwelling. A deed
restriction requiring owner occupancy will be required to be recorded with the Lane County Clerk.
Also, documentation must be provided to verify owner occupancy at least every two years.
• There must be at least 2 off-street parking spaces on the property, one for the accessory dwelling and
one for the primary dwelling.
In addition to the standards above, detached accessory dwellings must meet the following standards:
• Up to 300 square feet of un-heated garage or storage space attached to the accessory dwelling is
allowed.
• a 3 foot hard walkway is required from the street or alley to the primary entrance of the accessory
dwelling and shall be constructed of a hard surface.
• The primary entry must have a covered or roofed entrance with a minimum depth and width of 3 feet.
• Outdoor storage and garbage areas must be screened on 3 sides by a minimum 42 inch tall 100-
percent site obscuring fence or enclosure.
• The interior side yard setback is 5 feet and at a point that is 8 feet above finished grade, the setback
shall slope at a rate of 10 inches vertically for every 12 inches horizontally away from the property line
to a maximum building height of 18 feet.
• The exterior wall shall provide an offset every 25 feet by providing a recess or extension, a minimum
depth of 2 feet and a minimum width of 5 feet for the full height of the wall.
• Accessory dwellings must comply with maximum lot coverage and underground utility standards.
The city of Fresno California regulates second dwelling units, backyard cottages, and accessory living
quarters as follows:
• If visible from a public street or park, the architectural design, roofing material, exterior materials and
colors,roof pitch and style, type of windows, and trim details of the second dwelling unit, backyard
cottage or accessory living quarters shall be substantially the same as and visually compatible with the
primary dwelling.
• Second dwelling units, backyard cottages and accessory living quarters may be established on any lot
in any residential district where single-unit dwellings are permitted or existing. Only one second unit,
backyard cottage or accessory living quarter may be permitted on any one lot.
• Minimum lot size for second dwelling unit: 6,200 square feet.
• Minimum lot size for backyard cottage: 6,000(interior lot), 5,000 square feet(corner lot).
• Minimum lot size for accessory living quarter: 5,000 square feet.
• Type of unit as follows:
Second dwelling unit: May provide separate, independent living quarters for one household. Units may be
attached, detached, or located within the living areas of the primary dwelling unit on the lot. Kitchens,
including cooking devices are permitted.
-Backyard Cottages: May provide separate, independent living quarters for one household. Units may be
attached, detached, or located within the living areas of the primary dwelling unit on the lot. Kitchens,
including cooking devices are permitted. Backyard cottages shall be located behind the primary dwelling
unit, unless attached and integral to the primary dwelling unit. A tiny house(on wheels)may be considered a
backyard cottage if it meets all the requirements of this section. The director shall review the design of the
tiny house to insure that the structure is compatible with the main home and the neighborhood. Prior to the
installation of a tiny house, the owner of the tiny house shall obtain a permit and execute an agreement,with
any required subordinations prepared by the City, to defend, hold harmless, and indemnify the City against
all claims related to the Tiny House.
-Accessory living quarters: Provide dependent living quarters. They may be attached, detached, or located
within the living areas of the primary dwelling unit on the lot. Accessory living quarters may not provide
kitchen facilities, however a bar sink and an under-counter refrigerator are allowed,but no cooking devices
or other food storage facilities are permitted. Accessory living quarters shall not be located in front of the
primary single-family dwelling.
• Maximum floor area: Second dwelling unit- 1,250 square feet; Backyard cottage-440 square feet;
Accessory living quarter- 500 square feet or 30 percent of the primary single-family dwelling,
whichever is less.
• Units shall conform to the height setbacks, lot coverage and other zoning requirements of the zoning
district in which the site is located.
• Entrances from an accessory living quarters or a backyard cottage shall not be visible from the street,
unless the parcel is a corner parcel and the entrance is oriented to the opposite street as the primary
residence.
• If detached, there shall be a minimum of six feet from the primary residence, or 10 feet if there is an
entry from either one of the units into the space between.
• Maximum height is 30 feet.
• For two story buildings, there shall be no openings, such as windows and doors, within 10 feet from
an interior side or common rear property line with another single-family home. Clerestory windows,
six feet from the floor of the interior of the unit, are excepted.
• Parking: Second dwelling unit: one covered parking space shall be provided for a second dwelling
unit with one bedroom. One additional, covered or uncovered, parking space for two or more
bedrooms in the second dwelling unit. A tandem parking space may also be used to meet the parking
requirement for the second dwelling unit,provided such space will not encumber access to the
required parking space for the primary single-family unit dwelling. An existing two vehicle garage
and/or carport may not be provided in-lieu of these parking requirements unless the parking spaces are
accessed from different garage doors. Backyard cottages and Accessory living quarters no additional
parking is required.
• Either the primary dwelling unit, the second dwelling unit or the backyard cottage shall be owner-
occupied. The property owner shall enter into a restrictive covenant with the City, which shall be
recorded against the property. The covenant shall confirm that either the primary dwelling unit, the
second dwelling unit, or the backyard cottage shall be owner-occupied and prohibit rental of both
units at the same time.It shall further provide that the second dwelling unit or backyard cottage shall
not be sold, or title thereto transferred separate and apart from the rest of the property.
• The property owner shall enter into a restrictive covenant with the City for an accessory living quarter
which shall be recorded against the property. The restrictive covenant shall prohibit rental of both
units at the same time. It shall further provide that the accessory living quarter shall not be sold, or
title thereto transferred separate and apart from the rest of the property. The covenant shall be
recorded prior to the issuance of a building permit.
As you can see by the examples provided above there is no one-size fits all approach to addressing ADU's.
It really becomes a policy decision if the city council wants to allow these types of uses and if so, what type
of regulations are appropriate for those uses specific to Farmington.
BUDGET IMPACT
NA
ACTION REQUESTED
Discuss this information with staff and provide any direction you may have on this issue.
ATTACHMENTS:
Type Description
D Backup Material February 26, 2018 staff memorandum
4,p � City of Farmington
c�r: 430 Third Street
Farmington,Minnesota
651.280.6800 -Fax 651.280.6899
h.4, ° www ci.fannington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: Tony Wippler,Planning Manager
SUBJECT: Accessory Dwelling Unit/Tiny Home Discussion
DATE: February 26,2018
INTRODUCTION
The city council requested staff prepare information for a work session discussion on tiny homes.
DISCUSSION
There is a current growing movement for tiny home living. For advocates, a tiny home represents not only a
cheaper and more eco-friendly home, but an entirely different way of living(less things accumulated,more
freedom,more time with loved ones, and more time outside).
Zoning
Farmington hie many communities does not have language within our zoning code to specifically address
tiny homes. Tiny homes are generally 100 to 400 square feet in size and can be temporary or permanent
structures. Tiny homes can be built on chassis with wheels and are generally temporary or seasonal living
quarters. Tiny homes built on chassis and wheels exceeding 400 square feet must comply with HUD's
manufactured housing program as a manufactured home. The city code defines a manufactured home as "a
structure, transportable in one or more sections,which, in the traveling mode,is eight(8)body feet or more
in width or forty(40)body feet or more in length,or when erected on site,is three hundred twenty(320)or
more square feet,and which is built on a permanent chassis and designed to be used as a dwelling with or
without permanent foundation when connected to the required utilities, and includes the plumbing,heating, air
conditioning, and electrical systems contained therein. The term includes any structure that meets all of the
requirements of this definition except the size requirements and with respect to which the manufacturer
voluntarily files a certification required by the United States secretary of housing and urban development and
complies with the standards established under United States Code,title 42." Currently manufactured homes
are listed as a conditional use within the city's R-3 (Medium Density Residential)zoning district.
Tiny homes with chassis and wheels are often legally considered recreational vehicles and must abide by
those zoning requirements. Section 10-6-25 of the City Code states that no person shall be allowed to camp
overnight in a recreational vehicle without first obtaining a permit from the zoning officer. A permit shall
allow for no more than three(3)consecutive nights of overnight camping within a residential or agricultural
district only. such vehicles will not be permitted to connect to the city sanitary sewer,but may connect to
city water. Additionally,there are requirements for parking of recreational vehicles on residential property,
specifically dealing with the type of surface they have to be located on(concrete or bituminous in the front
yard;concrete,bituminous or decorative landscape rock in the side or rear yard).
Building Code
According to the Minnesota Department of Labor&Industry,the 2015 Minnesota Residential Code defines
a dwelling as a single unit providing complete independent living facilities for one or more persons, including
permanent provisions for living,sleeping,eating,cooking and sanitation. The code includes requirements for
light,ventilation,heating,minimum room sizes,ceiling heights,sanitation,toilet,bath and shower spaces,
emergency escape and rescue openings,means of egress,smoke alarms and carbon monoxide alarms.
Attached,is a building code fact sheet regarding tiny homes that provides an overview with some of the
challenges these types of structures present from a building code perspective.
The 2015 Minnesota Residential Code states that every dwelling unit shall have at least one habitable room
of 120 square feet and all other habitable rooms (except kitchens)must be at least 70 square feet in size.
Additionally,habitable spaces must have a ceiling height of 7 feet. The building code does not expressly
address the construction of tiny homes,however,due to some of the requirements previously mentioned
they can be prohibited. The 2015 Minnesota Residential Coded defines a habitable space as a space within
a building for living,sleeping,eating or cooking. Bathrooms,toilet rooms, closets,halls,storage or utility
spaces and similar areas are not considered habitable spaces.
Accessory Dwelling Unit(ADU)
A tiny home can also be considered a type of accessory dwelling unit(ADU). An ADU is a general term for
a second small dwelling on the same grounds (or attached to)the primary dwelling unit or single-family
residence. An accessory dwelling unit can vary in size and can be permanent or temporary. Some exaples
of ADU's are:
• An apartment over the garage.
• A permanent tiny house.
• A temporary mobile tiny house.
• Temporary health care unit. In the 2016 legislative session a bill was passed that requires cities to
allow temporary accessory dwelling units. The resulting legislation sets forth a short term care
alternative for a mentally or physically impaired person by allowing them to stay in a temporary
accessory structure on a relative's or caregiver's property. The law exempts applications for
temporary health care units from typical zoning authority as well as exceptions from building and
fire regulations. The law requires cities to approve the applications within 15 days. The law does
provide the cities with the opportunity to opt-out of the regulations through the passage of an
ordinance. The City opted-out by the adoption of Ordinance No. 016-715 by the City Council on
September 6, 2016.
Some advantages of accessory dwelling units include:
• A way to create mixed income neighborhoods without reducing property values.
• A way to increase density in urban and suburban areas without multifamily development. Little burden
on community services compared to property taxes generated.
• A way to provide private housing for the elderly,especially for an older family member. This enables
senior citizens to age in place.
• A way to provide private living space for an adult family member who perhaps just returned back from
college or is a young professional.
• Could be used as workforce housing.
• Could be used as student living for those attending college locally.
• Potential source of income for homeowners if ADU is rented.
• If the ADU is rented this could provide additional revenue for those aging in place and may provide an
opportunity for sharing chores and bartering for services which can enable older people to stay in their
homes longer.
• Increase affordable housing opportunities.
• Diversifies housing stock
Some disadvantages of accessory dwelling units:
• Increased density within single-family neighborhoods.
• Potential for additional vehicles on a property or on-street parking.
• Additional garbage,recycling and waste from a potential increase in residents.
• Potential to reduce the number of affordable housing options in the city if the property values increase.
• Neighbors may feel encroached upon.
• Neighbors may raise concerns about negative impacts on property values.
• Potential utility hook-up concerns as the Minnesota state plumbing code requires buildings/structures
to be hook-up to public utilities if available.
• If located in a home owners association(HOA),there may be conflicts with the association bylaws
prohibiting the use.
If its the city council's ultimate desire to pursue ordinance changes the council may want to consider a more
comprehensive ordinance addressing the topic of accessory dwelling units (including tiny homes). Any
future ordinance regarding these uses should also consider the following:
Define Accessory Dwelling Unit.
• Often defined as internal,attached or detached to the primary residence in a single-family zoning
district. Referred to as accessory or subordinate to the primary residence and should differentiate
between temporary and permanent accessory structures.
• Specific terms may include definition of family or household.
Review authority.
• Typically requires some type of zoning review which may be administrative or through the conditional
use permit process.
• Requires a building permit to ensure life-safety matters are addressed.
• Fee required for review.
Establishes specific zoning districts.
• If ADU's are allowed within a city,generally only permitted within single-family zoning districts.
Establish minimum lot sizes.
• Minimum lot sizes should be considered for these types of uses. Code provisions can vary from city
to city some communities allow ADU's on properties as small as 5,000 square feet(St. Paul)and
some only allow them on properties that have a minimum size of 40,000 Square feet(Apple Valley).
Performance standards.
• Can specify type of living space allowed,for example attached,detached,within the living space
(basement or attic).
• Can indicate a maximum size often as a square footage cap,percentage of the primary residence or
percentage of the lot.
• Language may be included to specify the look of the ADU as a primary residence and property so it
appears as a traditional single-family dwelling.
• Parking requirements.
• May include language that no variances should be granted for building coverage requirements.
• Should specify that all building codes must be met.
• Can include language that states the property owner must live onsite.
• Can include language that the ADU cannot be rented.
• Language should be included regarding the installation of utilities.
BUDGET IMPACT
NA
ACTION REQUESTED
Discuss this information with staff.
ATTACHMENTS
Type Description
o Backup Material Tiny Houses-Code Fact Sheet
;11jr. TINY HOUSES
CODE FACT SHEET
Minnesota Department of Labor and Industry
OVERVIEW
"Tiny houses"have received a lot of attention and interest in recent years.The following information is provided to clarify
how these small structures are regulated by the Minnesota State Building Code.The Minnesota State Building Code is the
standard of construction that applies statewide for the construction of buildings(MS§3266.121)including tiny houses.
Some tiny houses are designed as trailers and referred to as park models or recreational park trailers that are on a chassis
with wheels.Tiny houses built like park models but without the chassis and wheels are often referred to as industrialized/
modular buildings and regulated accordingly.
Loosely defined,tiny houses range from about 100 to 400 ,
square feet.The following describes how these houses
are regulated by building codes,zoning codes and the - :
Department of Housing and Urban Development(HUD). ; --.
r
Zoning requirements •
Municipalities establish zoning ordinances to regulate land ----r mom;
use,location,height,width,type of foundation,number of ":
stories and size of buildings.These zoning ordinances vary by
municipality. .,71•11111•01 o
)I 1' + MOM. 1
Minimum building size varies from areas of 500 to 2,000 _- ( `.11 11m.__ "'
square feet.Jurisdictions may also require minimum lot sizes
related to the house size.Sometimes there are minimum . 44.111111.1.111/01r
house size requirements such as 24 feet by 24 feet or a The trend of tiny houses has received a lot of attention In recent
minimum dimension of 20 feet.Because of these varying years.This handout is provided to clarify how these small
requirements,the jurisdiction must be consulted for specifics. structures are regulated by the Minnesota State Building code.
Building codes
Tiny houses,like all other houses,are required to Other codes related to house construction include:
comply with building codes.Minnesota adopts the • 2015 Minnesota Energy Code
2012 International Residential Code(IRC)by reference • 2015 Minnesota Mechanical Code
with amendments.It is known as the 2015 Minnesota • 2015 Minnesota Electrical Code
Residential Code.The"code"for the purpose of • 2015 Minnesota Rules Chapter 1303
constructing houses,means the 2015 Minnesota • Minnesota Plumbing Code
Residential Code.It is the standard that applies statewide.
The 2015 Minnesota Residential Code defines a dwelling regulated by the code.The code includes requirements
as a single unit providing complete independent living for light,ventilation,heating,minimum room sizes,
facilities for one or more persons,Including permanent ceiling heights,sanitation,toilet,bath and shower spaces,
provisions for living,sleeping,eating,cooking and emergency escape and rescue openings,means of egress,
sanitation.By definition,a tiny house is a dwelling unit and smoke alarms and carbon monoxide alarms.
Construction Codes and Licensing Division
MINNESOTA DEPARTMENT OF Web: www.dli.mn.gov/ccld/CCLOcontactus.asp Phone: (651)284-5012
LABOR & INDUSTRY This flier is an overview of guidelines for tiny houses in Minnesota and can be
provided In different formats by calling(651)284-5012 or 1-800-657-3944.
RECREATIONAL PARK TRAILER
Recreational park trailers,or park models,are tiny houses porches.
built on a chassis with wheels.These trailers are primarily
designed as temporary living quarters for recreational, A data plate must be attached to the recreational park
camping or seasonal use but not a year-round dwelling. trailers that includes:
These trailers are often constructed to ANSI standard • name and address of the manufacturer
(A119.5)and are self-certified by the manufacturer with • serial number or vehicle identification number(VIN)of
the Recreational Vehicle Industry Association(RVIA). the unit
• date of manufacture
The gross floor area for park models must not exceed • a statement that the unit is designed to ANSI A119.5.
400 square feet when set up.Recreational park trailers
exceeding 400 square feet must comply with HUD's Recreational park trailers or park models intended as
manufactured housing program as a manufactured home. permanent living dwelling units must be designed,
HUD defines the gross square footage as encompassing constructed and Installed in accordance with the 2015
the full width and full length of the unit,Including Minnesota Residential Code.
PREFABRICATED BUILDINGS
Minnesota Rules,Chapter 1360
Dwellings constructed as prefabricated buildings must comply with the requirements of Minnesota Rules Chapter 1360
and be designed and constructed in accordance with the 2015 Minnesota Residential Code.Review of building plans
and inspections are performed by the Minnesota Department of Labor and Industry. The completed building requires a
Minnesota prefabricated building label.
Prefabricated building manufacturers are permitted to build three or fewer buildings per year.Construction of more than
three buildings is regulated by Minnesota Rules Chapter 1361 for industrialized/modular buildings.
A data plate must be attached to the dwelling that includes the following minimum information:
• design loads
• codes ,tr THE STATE OEUIN;,
• IBC label numbers ' OAT:OANUFACTURED r , 1 •
• serial numbers ,� S P
• model designation _: Example prefab construction label-
• date of manufacture STATESEAf"°. located under kitchen sink.
• name and address of manufacture T HE MANUFACTURER CEHTIFIESIHAT This
FREFAflAA AlED DUIIDIPG HAS EEEA CO.ISTPUGTED
• occupancy and type of construction. AR°P;SPECTE°Cl ACCOPDfi:cE viTU THE
PE°UIPEVETTS OF THE SPATE OF muse,..
SUMMING CODE PIE[MU WI DIE DATE Al
UA7;UFA•.TUFE G,t.ni
All on-site work is subject to local
Jurisdiction and Inspections according to the 2015 Minnesota Residential Code.
INDUSTRIALIZED/MODULAR BUILDINGS
Minnesota Rules,Chapter 1361;Industrialized Modular Building Commission(IMBC)
Dwellings constructed as modular buildings must comply with Minnesota Rules Chapter 1361 and the Industrialized
Modular Buildings Commission(IMBC).These modular dwellings must be designed and constructed in accordance with
the 2015 Minnesota Residential Code.Review of dwelling plans and In-plant inspections are performed by a certified
IMBC third-party agency.
Modular buildings must have IMBC construction labels on each building section or every 600 square feet of closed
panels.
A data plate must be attached to the dwelling that includes the following minimum information:
• design loads
• codes
Continued:Minnesota Rules,Chapter 1361;Industrialized Modular Building Commission(IMBC)
• serial numbers
• IBC label numbers Industrialized Buildings Commission
This label certifies that this building or building
• model designation -- component has been mai,ur, uteeinaccordance ± Example IMBC label-located
• date of manufacture with an approved building system end
enmyli « mpro�»nitndut6e,n,wo� inside each home section.
• name and address of manufacture and approval athe Industrialized Buildings ,
Commission.See data plate
• occupancy and type of construction. 03 000001
All on-site work is subject to local jurisdiction and inspections according to the 2015 Minnesota Residential Code.
HUD MANUFACTURED HOMES
"Manufactured home"means a single family dwelling In one or more sections,which in the traveling mode is 8 body feet
or more in width or 40 body feet or more in length,or,when erected on site,is 320 or more square feet,and which is built
on a permanent chassis and designed to be used as a dwelling with or without a permanent foundation when connected
to the required utilities.
A data plate must be attached to the
dwelling unit to include the following as a — k
minimum:
• design loads i Example HUD construction
• codes l label-located on exterior of each
• label numbers section.,
• serial numbers
• model designation,
• date of manufacture
• name and address of manufacturer
Review of dwelling plans and in-plant inspections are performed by HUD-certified third-party agencies.All on-site work Is
subject to the local jurisdiction and inspections according to the 2015 Minnesota Residential Code.
SITE-BUILT STRUCTURES
Tiny homes constructed on site are regulated by the Minnesota State Building Code.The
dwelling construction must comply with all the requirements of the 2015 Minnesota Residential
Code. FE5IDEti11At CODE
The 2015 Minnesota Residential Code can be viewed at •` -f
http://codes.iccsafe.org/app/book/toc/2015/Minnesota/Residential/index.html.
SUMMARY
If the tiny house does not:
• have a chassis and axles,or
• have a HUD manufactured home label,or
• have a RVIA park model label,then
• it is either a prefabricated or industrialized modular building subject to Minnesota Rules Chapters 1360 or 1361 or
site-built subject to Minnesota Rules Chapter 1309.
NOTE:Any modular unit of closed construction built away from the site of occupancy must be labeled(Minnesota Rules,
chapters 1360 or 1361).
Closed construction means any building manufactured so that all portions cannot be readily inspected at the installation
site without disassembly,damage to,or destruction thereof(Minnesota Rules,Chapter 1360.0200 Subp.5).
1
r— -
2015 MINNESOTA RESIDENTIAL CODE
The following code references provide general code requirements related to dwelling construction.Knowledge of the
entire state code is necessary to obtain compliance.
General requirements
R202-Definition of dwelling unit and bathrooms,toilet rooms,laundry rooms through R311.3.3).
habitable space. and portions of basements containing R311.5.1-Exterior landings must be
Dwelling unit:A single unit providing these spaces)must have a ceiling height positively attached to the primary
complete independent living facilities of 7 feet(see exceptions for measuring structure.
for one or more persons,Including sloped ceilings). R311.6-Hallway must have a minimum
permanent provisions for living,sleeping, R305.1.1-Basements without habitable width of 36 inches.R311.7-Stairways
eating,cooking and sanitation. space(hallways,bathrooms,toilet rooms, must have a minimum width of 36
Habitable space:A space in a building laundry rooms and portions of basements inches.R311.7.5-Stair treads must be 10
for living,sleeping,eating or cooking. containing these spaces)must have a inch minimum and stair risers 7.75 inch
' Bathrooms,toilet rooms,closets,halls, minimum ceiling height of 6 feet,8 inches maximum.
storage or utility spaces and similar areas (see exceptions for beams and girders). R311.7.5.3-Stair nosings must be
are not considered habitable spaces. provided and compliant with this section.
R306-Sanitation R311.7.5.4-Composite wood or plastic
R301.1 Application. R306.1 -Every dwelling unit must have stair treads must comply with R507.3.
Buildings and structures shall be a water closet,lavatory and a tub or R311.7.6-A floor or landing is required at
constructed to safely support all loads, shower, the top and bottom of each stairway.
including dead loads,live loads,roof R306.2-Each kitchen must have a sink. R311.7.8-A handrail is required at stairs
loads,flood loads,snow loads,wind R306.3-All plumbing fixtures must having four or more risers(see all railing
loads and seismic loads prescribed in this be connected to a sanitary sewer or requirements).
code.The construction of buildings and approved private sewage system.
structures in this code shall result in a R306.4-All plumbing fixtures must be R314-Smoke alarms
structure that transfers all loads from their connected to an approved water supply. R314.3-Smoke alarms are required in
point of origin to the foundation. Kitchen sinks,lavatories,bathtubs, each sleeping room,in the immediate
showers,bidets,laundry tubs,and vicinity of the bedrooms and on each
R303-Light,ventilation and heating washing machines must have hot and additional story of the dwelling including
R303.1-Habitable rooms shall have 8 cold water. basements and habitable attics.
percent of the floor area as natural light
and 4 percent of the floor area as natural R307-Toilet,bath and shower spaces R315-Carbon monoxide alarms
ventilation(see exceptions). R307.1 -Space required,see Minnesota R315.1-A carbon monoxide alarm is
R303.3-Bathrooms shall have 3 square plumbing code for required plumbing required in every dwelling unit having
feet of natural light and 1.5 square feet of fixture clearances. fuel fired appliances or attached garage.
natural ventilation(see exception). R307.2-Bathtub and shower floors and
R303.4-Mechanical ventilation(see walls(bathtubs installed with shower MR 1322-2015 Minnesota Residential
Minnesota Rules 1322 and 1346) heads and in shower compartments) Energy Code
requirements. must have a nonabsorbent surface a The dwelling must comply with the
R303.5-Intake and exhaust openings minimum of six feet above the floor. Minnesota Energy Code.
(see Minnesota Rules 1346)requirements.
R303.9-Dwelling must be capable R310-Emergency escape and rescue MR 1346-2015 Minnesota Mechanical
of maintaining a minimum room openings Code
temperature of 68 degrees at three R310.1-Basements,habitable attics and The dwelling must comply with the
feet above the floor and two feet from the every sleeping room must at least one Minnesota Mechanical Code.
exterior walls(excludes use of portable operable emergency escape and rescue
heaters). opening(door or window). MR 1303-Radon requirements
R310.1.1-Minimum opening area must The dwelling must comply with
R304-Minimum room areas be 5.7 square feet(see full code text for Minnesota Rules Chapter 1303 for either
R304.1-Every dwelling unit shall have at minimum height and width dimensions). passive or active radon control systems.
least one habitable room of 120 square
feet. R311-Means of egress MR 1315-Minnesota Electrical Code
R304.2-Other habitable rooms(except R311.1-All dwellings must have a means All electrical service,wiring and fixtures
kitchens)70 square feet.R304.3- of egress. for the structure must comply with the
Habitable rooms(except kitchens)must R311.2-The egress door must have 2014 National Electrical Code.
have a minimum dimension of 7 feet. a clear width of 32 Inches and a clear
height of 78 inches. MR 4715-Minnesota Plumbing Code
R305-Ceiling height R311.3-A floor or landing is required on The dwelling must comply with the
R305.1-Habitable space(hallways, each side of exterior doors(see R311.3.1 Minnesota Plumbing code.
�o�EAR�I►i� City of Farmington
. 6s 430 Third Street
UFarmington, Minnesota
651.280.6800 -Fax 651.280.6899
-.,.00* WWW.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: David McKnight, City Administrator
SUBJECT: 2019 Building Maintenance Projects
DATE: August 13, 2018
INTRODUCTION
In 2017 the city hired Wold Architects and Engineers to conduct a facility analysis to help us determine the
maintenance needs of city facilities. The city has taken steps in 2017 and 2018 to start to address these
issues.
DISCUSSION
The 2017 study has $9,978,625 in recommended building maintenance projects at that time. These projects
were categorized into seven different priority levels. The facilities included in the original study are city hall,
the pool, Fire Station#1 , Fire Station#2, the Schmitz-Maki Arena, the Maintenance Facility, the Police
Station and the Rambling River Center. Since the time of the study the pool has been closed. The pool had
$1,150,900 in recommended maintenance projects included in the study.
During 2017 and 2018 city staff and contractors have completed a number of projects that were
recommended in the study. The projects that were completed, or are to be completed still in 2018, are all
from the priority one section of the Wold report. City staff is happy to have been able to move forward on
these projects, but these projects make a small dent in the projects recommended in the Wold report.
I asked city staff to look at the funding that will be available in 2019 and make a recommendation to me on
projects to be completed. It looks like we will have about$200,000 available next year for building
maintenance projects due to great bid results in 2017 and 2018 and additional funding being made available
through the 2019 budget.
City staff is recommending the following projects for 2019. All of these projects are still from the priority
one list from the 2017 Wold report.
Fire Station#1 Cost
Paint Exterior Lintels $500
Provide New ADA Water Cooler $3,250
Provide Exterior Egress Lighting $11,700
Fire Station#1 Total $15,450
Fire Station#2 Cost
Replace Overhead Door $500
Fire Station#2 Total $500
Schmitz Maki Arena Cost
Replace Concrete Entrances $20,000
Replace Sealant $5,000
Modify Exterior Railing ADA $15,000
Exit Lighting/Sign $500
Railing/Modify Stairs ADA $25,000
Replace Guard Rails ADA $50,000
Provide Exterior Lighting $10,800
Total Schmitz Maid Arena $126,300
First Street Garage Cost
Provide Exterior Lighting $5,000
Total First Street Garage $5,000
Maintenance Facility Cost
Provide Exterior Egress Lights $12,600
Replace Overhead Door $800
Total Maintenance Facility $13,400
Police Department Cost
Replace Overhead Door $800
Provide Exterior Lights $9,000
Total Police Department $9,800
Rambling River Center Cost
Replace Walkways $2,000
Replace Water Heater and Pump $8,625
Provide Exterior Egress Lighting $16,200
Total Rambling River Center $26,825
Proposed Total $197,275
The city has had good results with our projects in 2017 and 2018 which has allowed us to keep performing
these projects. The Wold study did recommend some more expensive roof replacement projects that the
city will need to consider finding resources to perform in 2020 and beyond.
The city funding for these projects comes from the Transfers budget. Future funding amounts from this
budget at this time include:
2020 $86,607
2021 $151,607
2022 $156,607
2023 $136,607
2024 $186,607
BUDGET IMPACT
The funding for these projects is included in the 2018 and draft 2019 budgets.
ACTION REQUESTED
Ask any questions you have on these projects and provide city staff direction as needed.
�fitik ►i�► City of Farmington
p 430 Third Street
Farmington, Minnesota
651.280.6800 -Fax 651.280.6899
•A www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: David McKnight, City Administrator
SUBJECT: Review 2019-2023 Capital Improvement Plan
DATE: August 13, 2018
INTRODUCTION
During the course of the last year and specifically during the preparation of the 2019 budget, city staff has
referred to capital improvement plans in a number of areas. Staff thought it would be a good investment of
time to review all of the plans as they exist today as they are included in the 2019 budget.
It is important to note that this is the first piece of the CIP. This portion is the General Fund and will be
added to in the next few months to include the water, sewer and storm water plans.
DISCUSSION
The draft 2019-2023 Capital Improvement Plan document is attached for your review. The draft CIP
includes plans for:
1. Park Improvement Fund
2. Equipment Replacement
3. Street Reconstruction
4. Trail Maintenance
5. Building Maintenance
6. Fire Equipment
7. Police Equipment
These draft plans have been developed by department staff in conjunction with the city administrator. These
plans fit into the 2030 Financial Plan as well as the draft 2019 budget.
While all of these plans are five years in length, the most important year of the plan is year one. These are
the plans and funding that are included in the proposed budget for the next year. The city council will review
and approve all CIP's on an annual basis.
Park Improvement Fund
The Park Improvement Fund is dedicated to developing and redeveloping our park system. The funding for
this fund comes from park dedication fees, special assessments and an annual transfer from liquor store
profits.
The Parks and Recreation Advisory Commission spends time each year developing a five year plan along
with city staff. The proposed 2019-2023 plan includes large projects in Marigold Park and Prairie Pines
Park.
Equipment Replacement
The Equipment Replacement Plan encompasses the vehicles and large equipment our departments require to
perform their work. Some of you may recall that our approach to this plan was to wait until 2020 to really
start to address the issue due to financial constraints. The past few years we have been able to purchase a
number of vehicles from the operating budget,utility funds and liquor store profits.
The equipment in this plan is an area that has fallen behind our replacement schedules over the past decade.
As you know, the city has spent considerable dollars on replacement vehicles in the fire department and the
city council recently made the decision to replace two of our snow plows in 2018 that were well beyond their
life expectancy and had safety concerns.
With that in mind, I asked Katy Gehler and Todd Reiten to propose a replacement plan for the vehicles and
equipment in this plan ignoring the planned 2020 start date. They looked at our equipment, the expected life
expectancy and the actual age of our current equipment. As you will see from the current plan, there are
many needs in 2020 due to the backlog of replacements. The draft plan has a deficit of$410,395.
This plan was not adjusted to a break even plan on purpose. I wanted to show you the impact of not
addressing this issue on a yearly basis. City staff will address the issue of balancing the this plans budget
before it is brought to the city council for formal consideration.
City staff will be happy to discuss any of the proposed purchases in 2019-2023 at the work session.
Street Reconstruction
The Street Reconstruction plan is used to prioritize the major street reconstruction projects in the next five
years. As you can see from this plan, the Westview Acres reconstruction project is scheduled for 2019.
The next five years also include five other projects at this point. It is important to note that the scheduled
collection of dollars to help reduce the borrowing that will be required for future street projects is set to
begin with the 2021 budget. This has been a goal of the city council for some time and will help the financial
health of the community in the future.
Street Maintenance
The Street Maintenance plan is used to account for the mill and overlay, seal coating and crack sealing that is
performed on our 85+miles of streets each year.
The city council has discussed the pavement management needs of the city at length at recent work
sessions. As you can see from the proposed CIP, mill and overlay projects are being reintroduced in
Farmington in 2019 and will continue into the future. Staff has included additional funding for pavement
management in future years but we must still work to identify additional dollars to address this core local
government issue.
Trail Maintenance/Replacement
A number of years ago the city established a trail preventative maintenance budget to help address the
maintenance needs of our 40+miles of trail in the city. This fund is scheduled to be almost completely
exhausted by the end of 2018.
The 2019 budget includes minimal dollars for this work. Additional dollars are noted in future years but the
city will need to find additional funding for this work in a relatively short time frame to maintain this
community asset.
Building Maintenance
In 2017 the city completed a study to address the current and future maintenance needs of our many city
facilities. During 2017 and 2018, city staff and contractors have completed a number of projects based on
the study recommendations.
The draft 2019 budget includes funding for approximately$200,000 in maintenance projects on our
facilities. It is important to note that there are large projects on the horizon that the city needs to determine a
funding source. Roof replacements, HVAC equipment and more need to be maintained and replaced in our
facilities that date back as far as the early 1970's.
Fire Equipment
Two years ago the fire department was asked to prepare a fire equipment CIP. As you can see from the
proposed CIP, there is a significant amount of equipment that is required to safely operate our fire
department.
While this plan is being proposed today, Fire Chief Elvestad and I are working on a revised plan based on
his department observations as chief. At this point, the funding levels will not change for 2019, but I am
confident is saying additional funding will need to be found to address issues related to SCBA and duty gear
equipment.
Police Equipment
The police department was also asked to complete an equipment CIP two years ago. The attached CIP
addresses issues primarily related to radios and cameras.
BUDGET IMPACT
The draft CIP's are currently included in the 2019 budget with the exception of the Equipment Replacement
plan.
ACTION REQUESTED
Review the draft 2019-2023 CIP and ask any questions you may have on these plans.
ATTACHMENTS:
Type Description
n Backup Material Draft CIP 2019-2023
City of Farmington
z
1,. .r. , ,, Farmingt
•'dit c;
t • 1
1 , ' —... .e. ...
2019-2023
Capital Improvement Plan
4ikRkN\\
44::
z
A
CG S
t
opgs,.'A PROK'�sw
CAPITAL IMPROVEMENT PROGRAM I
PARK IMPROVEMENT FUND
PROJECTS 2019 2020 2021 2022 2023
RESURFACE WESTVIEW ACRES BASKETBALL COURT $5,000
REPLACE BACKSTOP AT FEELY FIELDS#1 $30,000
REPLACE PRAIRIE WATERWAY SHELTER ROOF $3,000
MARIGOLD PARK AND PRAIRIE PINES PARK IMPROVEMENTS $265,000
RESURFACE FARMINGTON PRESERVE BASKETBALL COURT $5,000
RESURFACE PINE KNOLL PARK BASKETBALL COURT $5,000
MEADOWVIEW PARK IMPROVEMENTS $100,000
PARK IMPROVEMENT FUND TOTAL $303,000 $5,000 $0 $0 $105,000
-7
REVENUES
BEGINNING FUND BALANCE $449,258 $246,258 $322,258 $422,258 $512,258
TRANSFERS IN/LIQUOR STORE $75,000 $75,000 $75,000 $75,000 $75,000
LOCAL GOVERNMENT AID $0 $0 $0 $0 $0
PARK DEDICATION FEES $20,000 $1,000 $20,000 $10,000 $20,000
OTHER FUNDS $5,000 $5,000 $5,000 $5,000 $5,000
MISCELLANEOUS INCOME $0 $0 $0 $0 $0
TOTAL REVENUE $100,000 $81,000 $100,000 $90,000 $100,000
EXPENDITURES
PROJECTS $303,000 $5,000 $0 $0 $105,000
TOTAL EXPENDITURES $303,000 $5,000 $0 $0 $105,000
ENDING FUND BALANCE $246,258 $322,258 $422,258 $512,258 $507,258
8/9/2018 H:\Finance\CIP Approve) Document
CAPITAL IMPROVEMENT PROGRAM
EQUIPMENT REPLACEMENT FUND
2019-2023
PROJECTS
2019 2020 2021 2022 2023
2003 4X4 PICKUP-ENGINEERING(15 YEARS) $36,050
1994 FORKLIFT-MUNICIPAL SERVICES(25 YEARS) $23,175
2004 4X4 PICKUP-PARKS(15 YEARS) $41,200
1997 BUS-PARKS(15 YEARS) $77,250
2004JD 5420-PARKS(15 YEARS) $66,950
2004 KROMER-PARKS(15 YEARS) $22,660
2004 WORKMAN-PARKS(15 YEARS) $22,990
2004 EXPLORER-POLICE(10 YEARS) $33,990
2012 CARAVAN DTF-POUCE(7 YEARS) $28,840
2016 TAHOE-POLICE(3 YEARS) $54,590
2013 INT SUV-POLICE(3 YEARS) $46,350
2014 INT SUV-POLICE(3 YEARS) $46,350
2005 4X4 PICKUP BUILDING INSPECTIONS(15 YEARS) $31,800
2005 4X4 PICKUP BUILDING INSPECTIONS(15 YEARS) $32,860
1997 BRUSH TRUCK-FIRE(20 YEARS) _$37,100
2008 ONE TON DUMP TRUCK-MUNICIPAL SERVICES(12 YEARS) $57,240
1995 GRADER-MUNICIPAL SERVICES(20 YEARS) $360,400
2010 SKIDSTER-MUNIPAL SERVICES(10 YEARS) $31,800
2008 ONE TON DUMP TRUCK-PARKS(12 YEARS) $57,240
2005 4X4 PICKUP-PARKS(15 YEARS) $37,100
2005 JD 5424-PARKS(15 YEARS) $68,900
2005 MOWER-PARKS(15 YEARS) $12,720
2005 DURANGO-PARKS(15 YEARS) $33,920
1987 TRAILER-PARKS(20 YEARS) $15,900
2013 INT SED-POLICE(3 YEARS) $47,700
2014 INT SUV-POLICE(3 YEARS) $45,580
1997 4X4 PICKUP-ENGINEERING(15 YEARS) $34,880
2001 FIRE ENGINE-FIRE(20 YEARS) $964,650
2005 4X4 PICKUP-MUNICIPAL SERVICES(15 YEARS) $35,970
2001 DUMP TRUCK-MUNICIPAL SERVICES(12 YEARS) _ $228,900
2006 4X4 PICKUP-PARKS(15 YEARS) $38,150
2006 JD 5425-PARKS(15 YEARS) $70,850
1992 JD 4 WHEELER-PARKS(10 YEARS) $27,250
2011 MOWER-PARKS(10 YEARS) $27,250
2011 MOWER-PARKS(10 YEARS) $27,250
2006 MOWER-PARKS(15 YEARS) $16,350
2012 TAHOE-POLICE(3 YEARS) $65,400
2015 TAHOE-POLICE(3 YEARS) $57,770
2015 TAHOE-POLICE(3 YEARS) $51,775
2001 DUMP TRUCK-MUNICIPAL SERVICES(12 YEARS) $235,200
1997 LOADER-MUNICIPAL SERVICES(12 YEARS) $285,600
8/9/2018 CIP ApproveI Document
1984 TRAILER-MUNICIPAL SERVICES(30 YEARS) $13,440
2002 CHIPPER-MUNICIPAL SERVICES(15 YEARS) $39,200
2007 ONE TON DUMP TRUCK-PARKS(15 YEARS) $60,480
2007 BOBCAT-PARKS(15 YEARS) $72,800
2015 TAHOE K9-POLICE(7 YEARS) $48,160
2016 TAHOE-POLICE(3 YEARS)
$59,360
2013 INT SUV-POLICE(3 YEARS) $50,400
2014 INT SUV-POLICE(3 YEARS) $50,400
2008 TAHOE-ENGINEERING(15 YEARS) $37,950
2016 CHIEF#1-FIRE(7 YEARS) $63,250
2016 CHIEF#2-FIRE(7 YEARS) $63,250
1993 FIRE ENGINE-FIRE(20 YEARS) $1,362,750
2002 DUMP TRUCK-MUNICIPAL SERVICES(12 YEARS) $241,500
1987 TRAILER-MUNICIPAL SERVICES(20 YEARS) $17,250
2008 MINIVAN-PARKS(15 YEARS) _ $31,050
2013 INT SED-POLICE(3 YEARS) $51,750
2014 INT SUV-POLICE(3 YEARS) _ $49,450
EQUIPMENT REPLACEMENT FUND $500,395 $870,260 $1,646,445 $915,040 $1,918,200
REVENUES
BEGINNING FUND BALANCE $178,000 -$232,395 -$302,655 -$504,450 -$877,490
TRANSFERS IN $0 $800,000 $480,000 $542,000 $542,000
LOCAL GOVERNMENT AID $90,000 $0 $0 $0 $0
SALE OF BONDS $0 $0 $964,650 $0 $1,362,750
OTHER FUNDS $0 $0 $0 $0 $0
MISCELLANEOUS INCOME $0 $0 $0 $0 $0
TOTAL REVENUE $90,000 $800,000 $1,444,650 $542,000 $1,904,750
EXPENDITURES
EQUIPMENT J $500,395 $870,260 $1,646,445 $915,040 $1,918,200
TOTAL EXPENDITURES
$500,395 $870,260 $1,646,445 $915,040 $1,918,200
ENDING FUND BALANCE -$232,395 -$302,655 -$504,450 -$877,490 -$890,940
8/9/2018 OP ApproveI Document
CAPITAL IMPROVEMENT PROGRAM
STREET RECONSTRUCTION FUND
PROJECTS 2019 2020 2021 2022 2023
WESTVIEW ACRES $2,653,519
TURN LANES AT 225TH STREET $144,240
CARVER LANE/BACKAGE ROAD
SPRUCE STREET(RR TRACKS TO DENMARK AVENUE) $768,511
WILLOW STREET/LINDEN STREET $1,616,657
$1,823,784
SECOND STREET/HONEYSUCKLE LANE
$2,420,829
STREET RECONSTRUCTION FUND $2,653,519 $0 $0 $4,353,192 $2,420,829
REVENUES �. �
BEGINNING FUND BALANCE $300,000 $301,000 $301,000 $561,000
$1,480,239
TRANSFERS IN/TAX LEVY $0 $0 $260,000 $775,000 $926,000
LOCAL GOVERNMENT AID $0 $0 $0 $0 $0
SALE OF BONDS $1,274,830 $0 $0 $2,281,846 $1,122,895
OTHER FUNDS $1,379,689 $0 $0
$2,071,345 $1,297,933
MISCELLANEOUS INCOME $0 $0 $0 $144,240 $0
TOTAL REVENUE $2,654,519 $0 $260,000 $5,272,431 $3,346,828
EXPENDITURES
PROJECTS $2,653,519 $0 $0 $4,353,192 $2,420,829
TOTAL EXPENDITURES $2,653,519 $0 $0 $4,353,192 $2,420,829
ENDING FUND BALANCE $301,000 $301,000 $561,000 $1,480,239 $2,406,238
8/9/2018 CIP Approve) Document
CAPITAL IMPROVEMENT PROGRAM
STREET MAINTENANCE FUND
PROJECTS 2019 2020 2021 2022 2023
CRACK SEALING $33,000 $34,320 $35,640 $36,960 $38,280
SEAL COATING $145,000 $150,800 $156,600 $162,400 $168,200
MILL AND OVERLAY $415,000 $550,000 $200,000 $230,000 $260,000
STREET MAINTENANCE FUND $593,000 $735,120 ( $392,240 $429,360 $466,480
REVENUES
BEGINNING FUND BALANCE $790,111 $597,111 $404,024 $742,992 $945,685
•
•
TRANSFERS IN/TAX LEVY $400,000 $425,000 $650,000 $575,000 $500,000
LOCAL GOVERNMENT AID $0 $117,033 $81,208 $57,053 $67,033
SALE OF BONDS $0 $0 $0 $0 $0
OTHER FUNDS $0 $0 $0 $0 $0
MISCELLANEOUS INCOME $0 $0 $0 $0 $0
TOTAL REVENUE $400,000 $542,033 $731,208 $632,053 $567,033
EXPENDITURES
PROJECTS $593,000 $735,120 $392,240 $429,360 $466,480
TOTAL EXPENDITURES $593,000 $735,120 $392,240 $429,360 $466,480
ENDING FUND BALANCE $597,111 $404,024 $742,992 $945,685 $1,046,238
8/9/2018 OP Approve) Document
CAPITAL IMPROVEMENT PROGRAM
_
TRAIL MAINTENANCE FUND _
PROJECTS 2019 2020 2021 2022 2023
CRACK SEALING $7,000 $7,280 $7,560 $7,840 $8,120
FOG SEALING $15,000 $15,600 $16,200 $16,800 $17,400
PAVEMENT REPLACEMENT $0 $40,000 $70,000 $30,000 $60,000
TRAIL MAINTENANCE FUND $22,000 $62,880 $93,760 $54,640 $85,520
BEGINNING FUND BALANCE $27,803 $15,598 I $62,718 $58,958 I $54,318
TRANSFERS IN/TAX LEVY $8,708 $50,000 $60,000 $0 $50,000
LOCAL GOVERNMENT AID $1,087 $60,000 $30,000 $50,000 $60,000
SALE OF BONDS $0 $0 $0 $0 $0
OTHER FUNDS $0 $0 $0 $0 $0
MISCELLANEOUS INCOME $0 $0 $0 $0 $0
TOTAL REVENUE $9,795 $110,000 $90,000 $50,000 $110,000
EXPENDITURES
PROJECTS $22,000 $62,880 $93,760 $54,640 $85,520
TOTAL EXPENDITURES $22,000 $62,880 $93,760 $54,640 $85,520
ENDING FUND BALANCE $15,598 $62,718 $58,958 $54,318 $78,798
8/9/2018 CIP Approvel Document
CAPITAL IMPROVEMENT PROGRAM
BUILDING MAINTENANCE FUND
PROJECTS 2019 2020 2021 2022 2023
FIRE STATION#1-PAINT EXTERIOR LINTELS $500 $0 $0 $0 $0
FIRE STATION#1-PROVIDE NEW ADA WATER COOLER $3,250
FIRE STATION#1-PROVIDE EXTERIOR EGRESS LIGHTING $11,700
FIRE STATION#2-REPLACE OVERHEAD DOOR $500
SCHMITZ-MAKI ARENA-REPLACE CONCRETE ENTRANCES $20,000
SCHMITZ-MAKI ARENA-REPLACE SEALANT $5,000
SCHMITZ-MAKI ARENA-MODIFY EXTERIOR RALING ADA $15,000
SCHMITZ-MAKI ARENA-EXIT LIGHTING/SIGNS $500
SCHMITZ-MAKI ARENA-RAILING/MODIFY STAIRS ADA $25,000
SCHMITZ-MAKI ARENA-GUARD RAILS ADA $50,000
SCHMITZ-MAKI ARENDA-PROVIDE EXTERIOR LIGHTING $10,800
FIRST STREET GARAGE-PROVIDE EXTERIOR LIGHTING $5,000
MAINTENANCE FACILITY-PROVIDE EXTERIOR EGRESS LIGHTS $12,600
MAINTENANCE FACIUTY-PRELACE OVERHEAD DOOR $800
POLICE DEPARTMENT-REPLACE OVERHEAD DOOR $800
POLICE DEPARTMENT-PROVIDE EXTERIOR LIGHTS $9,000
RAMBLING RIVER CENTER-REPLACE WALKWAYS $2,000
RAMBLING RIVER CENTER-REPLACE WATER HEATER/PUMP $8,625
RAMBLING RIVER CENTER-PROVIDE EXTERIOR EGRESS LIGHTING $16,200
SALT SHED $150,000
FUEL STATION $250,000
BUILDING MAINTENANCE FUND $197,275 $0 $150,000 $250,000 $0
REVENUES
BEGINNING FUND BALANCE $201,435 $25,368 $111,975 $113,582
._ I $20,189
TRANSFERS IN/TAX LEVY $0 $0 $0 $0 JI $0
LOCAL GOVERNMENT AID $21,208 $86,607 $151,607 $156,607 $136,607
SALE OF BONDS $0 $0 $0 $0 $0
OTHER FUNDS/LIQUOR STORE REVENUE $0 $0 $0 $0 $0
MISCELLANEOUS INCOME $0 $0 $0 $0 $0
TOTAL REVENUE $21,208 $86,607 $151,607 $156,607 $136,607
EXPENDITURES
PROJECTS $197,275 $0 $150,000 $250,000 $0
TOTAL EXPENDITURES $197,275 $0 $150,000 $250,000 $0
ENDING FUND BALANCE $25,368 $111,975 $113,582 $20,189 $156,796
8/9/2018 CIP ApproveI Document
CAPITAL IMPROVEMENT PROGRAM
FIRE EQUIPMENT FUND
PROJECTS 2019 2020 2021 2022 2023
STATION ONE
SCBA $40,000 $40,000 $0 $0
TURN OUT GEAR-NEW $0
$12,000 $0 $15,000 $0 $15,000
TURN OUT GEAR-EXISTING $22,000 $25,000 $25,000 $25,000
NOZELS/MONITORS/APPLIANCES $30,000
$1,500 $1,500 $1,500 $1,500 $1,500
HOSE $3,000 $3,000 $3,000 $3,000
EMS BAGS $3,000
$250 $250 $250 $250 $400
HAND TOOLS $1,000 $1,000 $1,000 $1,000 $1,000
LED FLASHLIGHTS $0 $400 $400 $500
AED $500
$0 $1,500 $0 $0 $0
CHAIN SAWS
EXHAUST FAN $0 $750 $750 $750 $750
$0 $500 $500 $500 $500
PORTABLE RADIOS $0 $6,000 $6,000 $6,000 $6,000
ALERT PAGERS $0 $1,500 $1,500 $2,000 $2,000
THERMAL IMAGING CAMERAS $0 $6,000 $6,000 $0 $0
CARBON MONOXIDE DETECTORS $0 $1,000 $1,000 $1,000 $1,000
RAD 57 CO MONITOR $0 $6,000 _ $0 $0 $0
FIREFIGHTER FOAM $0 $2,500 $2,500 $2,500 $2,500
GEAR WASHER $0 $0 $0 $15,000 $0
NATURAL GAS DETECTOR WANDS $0 $0 $0 $3,000 $3,000
STREET CLOTHES WASHER $0 $0 $0 $1,500 $0
STREET CLOTHES DRYER $0 $0 $0 $1,500 $0
STATION ONE TOTAL $79,750 $96,900 $64,400 $65,000 $67,150
STATION TWO
BLOOD GLUCOMETER $200 $200 $300 $300 $300
FOAM $0 $2,500 $2,500 $2,500 $2,500
GEAR WASHER $0 $0 $0 $0 $15,000
STATION TWO TOTAL $200 $2,700 $2,800 $2,800 $17,800
FIRE EQUIPMENT FUND $79,950 $99,600 $67,200 $67,800 $84,950
REVENUES
BEGINNING FUND BALANCE $140 $11,735 $3,680 $28,025 $51,770
TRANSFERS IN/TAX LEVY
$91,545 $91,545 $91,545 $91,545 $111,545 I
LOCAL GOVERNMENT AID $0 $0 $0 $0 $0
SALE OF BONDS $0 $0 $0 $0 $0
OTHER FUNDS $0 $0 $0 $0 $0
MISCELLANEOUS INCOME $0 $0 $0 $0 $0
TOTAL REVENUE $91,545 $91,545 $91,545 $91,545 $111,545
8/9/2018 CIP ApproveI Document
EXPENDITURES
EQUIPMENT $79,950 $99,600 $67,200
$67,800 $84,950
TOTAL EXPENDITURES $79,950 $99,600 $67,200 $67,800
$84,950
ENDING FUND BALANCE $11,735 $3,680 $28,025
$51,770 $78,365
8/9/2018 OP Approve! Document
CAPITAL IMPROVEMENT PROGRAM
--- I I
POLICE EQUIPMENT FUND
PROJECTS 2019 2020 2021 2022 2023
PORTABLE RADIOS $61,715 $42,851 $0 $8,366 $0
MOBILE RADIOS $0 $10,498 $61,710 $0 $0
BODY CAMERAS $0 $0 $0 $13,600 $0
BODY CAMERA DOCS $0 $0 $0 $4,500 $0
POLICE EQUIPMENT FUND $61,715 $53,349 $61,710 $26,466 $0
REVENUES
BEGINNING FUND BALANCE $36,900 $26,185 $23,836 $2,851 $7,110
TRANSFERS IN/TAX LEVY $51,000 $51,000 $40,725 $30,725 $30,725
LOCAL GOVERNMENT AID $0 $0 $0 $0 $0
SALE OF BONDS $0 $0 $0 $0 $0
OTHER FUNDS $0 $0 $0 $0 $0
MISCELLANEOUS INCOME $0 $0 $0 $0 $0
TOTAL REVENUE $51,000 $51,000 $40,725 $30,725 $30,725
EXPENDITURES `' " :;.t ' a
EQUIPMENT $61,715 $53,349 $61,710 $26,466 $0
TOTAL EXPENDITURES $61,715 $53,349 $61,710 $26,466 $0
ENDING FUND BALANCE $26,185 $23,836 $2,851 $7,110 $37,835
8/9/2018 CIP Approve) Document
Q�FaR�ri City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800 -Fax 651.280.6899
.A MOOS www.ci.fatmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: David McKnight, City Administrator
SUBJECT: Team Building and Image Discussion
DATE: August 13, 2018
INTRODUCTION
At your last work session I brought up the issue of spending time to work on the city image. This issue,
along with the issue of team building that came up during my review, are two related topics that I would like
to discuss with the city council.
DISCUSSION
The image of the city is of utmost importance to all of us. This is an issue that the city council and city staff
have spent considerable time on in my time here and one that has improved greatly. I think it may be of
benefit to all of us to discuss this issue as a team and develop a plan of what we want the image of our city
to be.
This relates directly to the team building discussion that took place in my annual review. These two items go
hand in hand and can play off of and benefit each other in a very positive way.
BUDGET IMPACT
NA
ACTION REQUESTED
Discuss these two topics as you see fit and/or schedule time at a different meeting to discuss these issues.