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09.04.18 Council Packet
Meeting Location: Farmington Farmington City Hall Minnesota 430 Third Street Farmington,MN 55024 CITY COUNCIL REGULAR MEETING AGENDA SEPTEMBER 4, 2018 7:00 P.M. Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Oath of Office and Badge Pinning of Fire Officers Acknowledged 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items. No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) a) Response to Lacelle Cordes 7. CONSENT AGENDA a) Approve Minutes of the August 20, 2018 City Council Meeting— Administration Approved b) Approve Minutes of the August 20, 2018 Work Session—Administration Approved c) Approve Appointment to Rambling River Center Advisory Board—City Council Approved d) Adopt Resolution Accepting a Donation from the Farmington Firefighters Auxiliary Association—Fire R34-18 e) Adopt Resolution Accepting a Donation from the Farmington Firefighters Auxiliary Association—Fire R35-18 f) Adopt Resolution Accepting a Donation from Michael Tang—Fire R36-18 g) Approve Out of State Training for Dakota County Special Operation Team— Fire Approved h) Approve Equipment Purchase - Fire Approved i) Approve Development Contract for FarmCap LLC—Engineering Approved j) Appointment Recommendation Fire Department—Human Resources Approved k) Approve Seasonal Hiring—Human Resources Approved 1) Approve Bills - Finance Approved REGULAR AGENDA 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Adopt Resolution Proposed 2019 General Fund Budget and Preliminary Tax Levy R37-18 13. CITY COUNCIL ROUNDTABLE 14. EXECUTIVE SESSION Postponed a) Closed Session—Labor Negotiations 15. ADJOURN oFAR�Ii, �► City of Farmington p 430 Third Street t ' ; Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 ' ,4 PO4 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Justin Elvestad, Fire Chief SUBJECT: Oath of Office and Badge Pinning of Fire Officers DATE: September 4, 2018 INTRODUCTION The Fire Department has had three Lieutenant promotions since June; three fire officers will be pinned with their badges and take the oath of office. DISCUSSION Jim Oates was promoted to Lieutenant in June of 2018; Lieutenant Oates has been with the Fire Department since December 2008. Tim Nielsen was promoted to Lieutenant in June of 2018 Lieutenant Nielsen has been with the Fire Department since December 2008. Amanda Christensen was promoted to Lieutenant in September of 2018 Lieutenant Christensen has been with the Fire Department since March 2010. City Administrator McKnight will administer the oath of office and their badges will be pinned by an individual of their choice. BUDGET IMPACT NA ACTION REQUESTED The oath of office will administered and the badges for the new officers will be pinned. o 9r9, City of Farmington •i , 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 moo- www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Response to Lacelle Cordes DATE: September 4, 2018 INTRODUCTION Attached is the response letter to Lacelle Cordes for the comments made at the August 20, 2018 city council meeting. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Acknowledge the response letter sent to Lacelle Cordes. ATTACHMENTS: Type Description o Backup Material Lacelle Cordes Response Letter ,4FA1W,t, City of Farmington 0 430 Third Street Farmington, Minnesota 651.280.6800•Fax 651.280.6899 p 'dr•A PACO* www ci.farmington.mn.us August 23, 2018 Lacelle Cordes 1405 Lower Heritage Way Farmington, MN 55024 RE: Citizen Comments Response Dear Lacelle: Thank you for the comments you shared with the city council on August 20, 2018 in regards to the planned uses of the building at Evergreen Knoll Park. In discussions with city staff, the building is/will be used for the following purposes: ✓ Public restrooms on the east side of the building will be available for groups renting the shelter. This will also provide a water source for the groups renting the shelter. ✓ The former changing rooms and concession/office area are being used as storage space for department equipment and supplies. ✓ Because the building has electrical service, some park and recreation programs and events will be held in the building. ✓ The grass area behind the building will be used as green space by groups who rent the shelter and will also provide space for parks and recreation programs offered to the public. If you have further questions, please feel free to contact Parks and Recreation Director Randy Distad. Thank you for your time on this important matter. Best Wishes: 6,- ,/ David McKnigh City Administrator YoFaR�,� City of Farmington -1"' 430 Third Street ;' _ Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 .'AP,ow0 " www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the August 20, 2018 City Council Meeting-Administration DATE: September 4, 2018 INTRODUCTION Attached for your review are the minutes of the August 20, 2018 city council meeting. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the minutes of the August 20, 2018 city council meeting. ATTACHMENTS: Type Description a Backup Material August 20, 2018 City Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING AUGUST 20, 2018 1. Call to Order Mayor Larson called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Larson, Bartholomay, Bernhjelm, Craig and Donnelly Absent-None Staff Present-Administrator McKnight, Finance Director Malecha, Public Works Director Gehler, Parks and Recreation Director Distad, Community Development Director Kienberger, Human Resources Director Wendlandt, Planning Manager Wippler, Police Chief Lindquist and Attorney Jamnik. 4. Agenda Motion by Bartholomay, second by Donnelly, to approve the agenda as amended moving item 12(a) to be discussed right after the agenda approval and moving item 12(b)to the consent agenda. APIF, motion carried. *The meeting items were discussed out of order from what is printed. 5. Announcements/Commendations None 6. Citizen Comments a) Kim Soderberg, 1312 Fairview Lane, stated that department heads should watch out because they may be next on the hit list. b) Lacelle Cordes, 1405 Lower Heritage Way, asked what the future plans are for the building left on the former pool site. 7. Consent Agenda August 20, 2018 Minutes - 1- Motion by Bartholomay, second by Bernhjelm,to approve the consent agenda including the addition of item 7L: a) Approve Minutes of the August 6, 2018 City Council Meeting-Administration b) Approve Minutes of the August 13, 2018 City Council Work Session-Administration c) Approve 2019 Fire Relief Association Pension Increase-Administration d) Appoint Acting Police Chief-Administration e) Acknowledge City Administrator Evaluation Summary Report and Approve Changes to the City Administrator Employment Agreement-Attorney f) Approve Cooperative Fire Protection Agreement with the Minnesota Department of Natural Resources-Fire g) Adopt Resolution R32-2018 Declaring Surplus Property-Fire h) Approve Extension of Vermillion River Crossings Third Additional Plat Submittal- Community Development i) Appointment Recommendation Finance-Human Resources j) Approve Purchasing Policy-Finance k) Approve Bills-Finance I) Acknowledge Financial Review for the Six Months Ending June 30, 2018 APIF, motion carried. 8. Public Hearings None 9. Award of Contract None 10. Petitions, Requests and Communications a) Sapphire Lake Preliminary Plat Planning Manager Wippler presented the Sapphire Lake preliminary plat request for review. Winkler Land Co. LLC is proposing to construct 131 single-family lots on the property bounded by Prairie Waterway and single-family homes to the west and cultivated farmland to the north, east and west in the East Farmington area. There are nine out lots proposed with the preliminary plat totaling 33.07 acres. The preliminary plat shows the extension of 213th Street West and Spruce Street east into the northern and southern portions of the property respectively. 213th Street crosses the Prairie Waterway and then transitions to a north/south alignment and connects into Spruce Street. August 20, 2018 Minutes -2 - The Parks and Recreation Department has provided some requirements that need to be met with the final plat. The Engineering Department has recommended approval of the preliminary plat subject to four comments outlined with the plat. The Planning Commission reviewed the preliminary plat at the August 15, 2018 regular meeting and held a public hearing concerning the application. The Planning Commission recommended approval of the preliminary plat, with contingencies, with a vote of 3-0. There were no questions from the city council. Motion by Bartholomay, second by Bernhjelm,to adopt Resolution R33-2018 approving the preliminary plat of Sapphire Lake contingent upon: 1. The preliminary plat is contingent upon meeting the requirements stipulated in Parks and Recreation Director Distad's letter dated August 3, 2018 with the exception that the sidewalk can remain on the west side of 213th Street. 2. Engineering comments as outlined in the comment letter dated August 14, 2018. APIF, motion carried. 11. Unfinished Business None 12. New Business a) Separation Agreement Between the City of Farmington and Brian Lindquist Administrator McKnight presented a draft separation agreement that has been negotiated between the city and Police Chief Lindquist. McKnight review the agreement specifics and shared that Lindquist has signed the agreement. Mayor Larson asked those residents who wanted to speak to please be respectful. Brian Rezny, 3830 Pilot Knob Road, stated he has heard nothing but good things about the chief and does not understand where this issue is coming from. Farmington is a safe city with a low crime rate and the reason he moved here. He felt that it was a short working relationship for some of the councilmembers to judge the chief. He was disappointed the press release was sent out on the last day of filing for city council. He felt the next chief will be under the thumb of the city council and does not want politics in the police department. He felt the city council should follow the 2017 police department staffing study. August 20, 2018 Minutes -3- Leon Orr, 19161 Echo Lane, he first heard about this issue on the television news and has not any public meeting on this issue. He stated the residents are the city and the city council should listen to them. He has concerns about open meeting law violations with this issue. Dave Pritzlaff, 20255 Akin Road, he voted to hire the chief as a former city councilmember. He supports the police department and likes that he does not see negative news stories about the police department in Farmington. The separation agreement is paid for with taxpayer dollars which is a concern. He stated Mayor Larson has cost us money in this area before. He wants to see transparency and is asking the city council to not support this agreement. Joshua Hoight, he is disappointed in the decision. The citizens deserve to know why this happening. Transparency is the key. The number of signatures on the petition compared to the population of Farmington is very high. This is a safe city with a low crime rate, no misconduct. This seems to be a personal agenda. He has concerns the news was released on the day candidate filing closed and stated he will take the write in vote. He respectfully requests that the right decision be made. Justin Giles, 20103 Cabrella Way, stated he had an encounter with the chief in 2003. He wanted to know about the follow up to his issue. He does not support keeping the chief. Kym Bakker, 1100 Larch Street, stated there is a cost for breaking the law. She is here because she loves this community. She has never been so affected by one person. The city has been fantastic to her. She stated we need more than personality conflicts as a reason. No one likes their boss. The city council speaks for the residents. This is a massive mistake. Lindsay Manklowski, 18085 Empire Trail, she lives in a former problem neighborhood. This year they had their first National Night Out event. The police department cleaned up the neighborhood. She is choosing to live here and supports the chief and urged the city council to vote against this agreement. Janelle White, 5843 191'Street, stated that the city council are all public servants and the chief is an outstanding example of this. His leadership brought us a safe city and a strong department. His support is shown tonight. Data requests have been made to the city. The public deserves to know why this is happening and what new direction the city council is looking for. She thanked Mayor Larson and Councilmember Donnelly for their support. She reminded the city council that when they vote, do you respect the people or is this a personal agenda. Judy Barna, 20044 English Avenue, as a taxpayer she deserves to know why this is happening and she fully supports the chief. Denise Wagner, 23360 Ottawa Avenue, she wants to hear from the city councilmembers. She asked Councilmember Bernhjelm if she knows how to be a team player. She wants to August 20, 2018 Minutes -4- understand if there is a chance to keep the chief. She thanked the chief for his service to the community. Brea Hallach, former Edgewood Court resident, she cares about the community. The chief helped her with a medical issue that saved her life, comforted her children and probably does not even remember her. What better direction does a department need? The chief has treated people fair and upholds the law. He is the example of leadership and she hopes our current officers follow his lead. Why would the city want to make a change? Henry Cho, 18612 Delaney Drive, he supports the chief and has heard powerful stories of the department. The community has come out in force and the city council should listen. Do not forget the ways he has served. From a business perspective he expects the city council to be good stewards of tax dollars. Recruitment and retention of staff is an important issue. Who would want to take this position? The ripple effect of this decision is important and cost money. He would like the city council to reconsider their position. Nick Gessel, 19891 Deerbrooke path, he applied for the vacancy in 2017 and stated that communication is a huge issue. He encourages the city council to be transparent in the decision making process. Future decisions should be made in the open, the city council works for the people. Sandy Brown, 19434 Exodus Drive, she stated that communication is the issue. She emails all five city councilmembers and only heard back from Councilmember Donnelly. She is disappointed with her previous votes. Kevan Soderberg, 1312 Fairview Lane, as a former mayor when decisions are made on personnel he is a believer in progressive discipline. This issue should have shown up in a performance review. This is an issue for the administrator, discipline comes from this position. To his knowledge, no discipline exists. In his opinion, this is being driven by a malcontent on the city council. That is wrong. Phil Ozmon, 1001 Spruce Street, He has lived here for 33 years, does not know the chief, works in law enforcement and hears from peers that Farmington has a good chief and reputation around the area. He agrees with many of the comments already made in support of the chief. Tom Donnelly, 317 11th Street, he stated he is no relation to Councilmember Donnelly. This is a great place to live. He has had numerous encounters with the police and stated good cops come from a good chief. This is not acceptable and needs to be reconsidered. Conner Pelch, Elko New Market, he has had numerous encounters with the police and has had no issues even when he is completely in the wrong. This behavior comes from the chief. Jennifer Targes, 19880 Deerbrooke Path, she has a child with special needs and has been treated with nothing but respect even when issues were created by her child. August 20, 2018 Minutes -5- Melissa Johnson she is a former teacher in the Farmington district. The chief would visit her classroom and made an impact on her kids. The chief is a good man. She urged the city council to represent the community that voted them in. Kalie Stevenson, 1012 Spruce Street, she stated that the system is not effective. She is hearing many comments that are leading to a lack of professionalism. Joe Fritz, 624 4th Street, he is a resident and business owner and thought people should be able to work out personal conflicts. These should be set aside. Steve Cunningham, Cypress Drive, stated that statements have been made that the city council represents the people and the city council makes decisions based on what the people want. He asked the two newest members to represent their constituency. Doug Taube, 300 Spruce Street, asked how this decision can be made after we recognized two long time retirees in the last year for their longevity. He asked the city council to change their mind of their job is in jeopardy. Mayor Larson thanked those in residents who chose to share their thoughts. Councilmember Bartholomay understands the concerns of residents, but has to honor legal agreements. Hard to hear that this is about politics and personalities, that is not true. The city council has worked hard on its image. If the city administrator did not want this to happen it would not occur. He wished others could have kept on the topic and not reverted to ruining character. He thanked the chief for his service and agreed that communication has been an issue. Councilmember Craig thanked everyone for attending the meeting. The city council has some concerns and are limited with what they can share. Attorney Jamnik explained laws regarding public and private personnel data. Legally we are limited with what we can discuss. She takes this decision seriously. The city administrator asked the chief to reach out to the city council. Unfortunately, relationships continued to deteriorate. She wants to be clear, this is not based on political or personality differences. Councilmember Bernhjelm stated that residents are owed an explanation. She chose to do it at the city council meeting and not hide behind a computer. She cannot speak for the administrator, but trusts his leadership. She does not have any intention of smearing the chief. The chief role has an administrative role that extends far beyond the police department. When she was appointed in 2017 she heard about some issues with the chief. August 20, 2018 Minutes -6- When the police study was concluded in 2017 she reached out to the chief with questions and the chief responded with a lack of information. She felt he did not take her inquiry seriously. In the fall of 2017 the chief was asked to reach out to city councilmembers. She met with the chief and asked many questions and was basically told we need bodies. She felt the chief was dismissive to her questions and she felt discouraged. The chief's presence has been notably absent and he has been asked to be more visible in meetings. The spring gun camera purchase caused her to have questions that she failed to receive answers on from the chief. Around the same time the Vitals program was offered to the city and declined with no city council input. She felt this issues was entirely preventable. It is not an attack on the police department. This change will not change the department. She has found out more in the last three weeks about what is going on in the department from Sergeant Rutherfords' weekly update. She was disappointed in a comment made in the paper by Mayor Larson. She was disappointed of the notion that she would make a decision to further her political agenda. She was disappointed we could not stand as a united city council. Councilmember Donnelly thanked the residents, he has received more emails on this topic than on any in his time as an elected official. Farmington is great place to live. This is a very difficult decision. We all want what is best. After the decision he will honor it but this is not our finest hour. Mistakes have been made along the way. Votes will be cast and we will move forward. Thanked the residents for attending the meeting. Mayor Larson thanked residents for attending. Having a full city council chambers says a lot about the chief. There have been times where he has made me mad. He is not in favor of this agreement and thanked the chief for his work. Residents asked the city council to take more time before making this decision. Motion by Bartholomay, second by Craig, to approve the separation agreement between the City of Farmington and Brian Lindquist. Motion passed 3-2. Ayes-Bartholomay, Craig and Bernhjelm. Nays-Larson and Donnelly. Chief Lindquist addressed those in attendance and shared that as a police officer he treats everyone equally. He asked people not to go down the road of where their emotions may take them. He is thankful for everyone who reached out and enjoyed his 20 years serving the community. He will not tarnish his badge because of this issue. There are 23 officers and three support staff who watch over 23,000 residents. We have the best officers around. August 20, 2018 Minutes -7- 13. City Council Roundtable Donnelly-Thought it was a sad night for Farmington. Bartholomay-Thought it was a sad night. We could have done better and not attacked others. Wendlandt-Streaming of the meeting tonight was down at times. Full video will be available on the city website. Larson-Sad day for Farmington. We must move forward together. Encouraged residents to shop local. Adjourn Motion by Bartholomay, second by Craig,to adjourn the meeting at 8:54 p.m. APIF, motion carried. Respectfully Submitted D p. IWOK*14., David McKnight, City Administrator August 20, 2018 Minutes -8- 4i 41 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 ., MOO-" www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the August 20, 2018 Work Session-Administration DATE: September 4, 2018 INTRODUCTION Attached for your review are the minutes of the August 20, 2018 city council work session. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the minutes of the August 20, 2018 city council work session. ATTACHMENTS: Type Description El Backup Material August 20, 2018 Work Session Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES WORK SESSION AUGUST 20, 2018 Mayor Larson called the work session to order at 6:15 p.m. Roll Call Present-Larson, Bartholomay, Bernhjelm, Craig and Donnelly Absent-None Also Present-Administrator McKnight and Public Works Director Gehler. Agenda Mayor Larson acknowledged the agenda. Water Tower Design Public Works Director Gehler provided an update on the water tower reconditioning project. One of the next steps is to develop the graphics that will be used when repainting the tower. The goal is to have draft graphics as part of the bidding package that will be advertised in October. Gehler provided a summary of the processes used by other cities to develop the graphic design as well as pricing that ranged from a few thousand to $15,000 plus. The city council discussed that the water tower repainting provides an opportunity to showcase the community as opposed to the existing paint scheme. In addition, the painting coincides with the rebranding efforts. Councilmember Donnelly asked how often the tower is repainted. Gehler stated that the typical lifespan of paint is 20 to 25 years. Given the work that has already occurred on the logo, Gehler suggested a committee process similar to the process used by Moorhead. The committee will include a representative from the city council, water board, Gehler, and the communications specialist. The committee will conduct interviews and recommend a design professional. Once a graphic designer is commissioned for the work, the committee will guide the design process and bring forth a recommended design. Mayor Larson volunteered for the committee. August 20, 2018 Work Session Minutes - 1- Gehler will seek a volunteer from the Water Board. Councilmember Bernhjelm suggested that as part of the rebranding efforts, an inventory of items be created that include the existing logo or branding (signs, vehicle, etc.) Rambling River Center Advisory Board Interview The city council interviewed a candidate for the Rambling River Center Advisory Board. City Administrator Update Administrator McKnight presented a brief update on the upcoming city council meeting. Adjourn Mayor Larson adjourned the meeting at 6:42 p.m. APIF, motion carried. Respectfully Submitted David McKnight, City Administrator August 20, 2018 Work Session Minutes -2 - ,oFAR�/j, City of Farmington `c4 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 '+T,A.„ ' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Administrative Assistant SUBJECT: Approve Appointment to Rambling River Center Advisory Board-City Council DATE: September 4, 2018 INTRODUCTION Due to a resignation, there is a vacant seat on the Rambling River Center Advisory Board. DISCUSSION The City Council interviewed a candidate for a vacant seat on the Rambling River Center Advisory Board. The city council is recommending appointing Ms. Pat Hennen to this board. The term of this seat is through January 31, 2021. BUDGET IMPACT Board members are paid a stipend of$20 per meeting attended which is included in the 2018 budget. ACTION REQUESTED Approve the appointment of Ms. Pat Hennen to the Rambling River Center Advisory Board for the above stated term. /o i:Ott City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 ' .,.,AM,�41" www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Justin Elvestad, Fire Chief SUBJECT: Adopt Resolution Accepting a Donation from the Farmington Firefighters Auxiliary Association-F ire DATE: September 4, 2018 INTRODUCTION The Fire Department command staff is committed to keeping our firefighters safe, the rates of firefighters who are being diagnosed with cancer is increasing at an alarming rate. The type of products placed in homes and buildings burn differently than in the past. These carcinogens are on our turn gear after fires and can be spread and later be absorbed into our skin as we doff our turn out gear. Purchasing a gross decon/pak can help remove contaminates from the gear prior to removing it. DISCUSSION The Farmington Firefighters Auxiliary Association has generously agreed to donate one Task Force Tips DECON/pak and the solution used with it. The price of this unit and rinsing solution in$924.75. BUDGET IMPACT No budget impact on the first decon unit, staff will evaluated the effectiveness and make recommendation on additional units in the future if needed. Future rinsing solution will be purchased through the supplies budget as needed at a cost approximately$30.00 for five gallons. ACTION REQUESTED Adopt the resolution accepting the donation of DECON/pak and rinsing solution from the Farmington Firefighters Auxiliary Association. ATTACHMENTS: Type Description D Resolution Resolution D Backup Material DECON/pak Info RESOLUTION NO. R 34-18 A RESOLUTION ACCEPTING DONATIONS TO THE FARMINGTON FIRE DEPARTMENT Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington was held at the Farmington City Hall on the 4th day of September 2018 at 7:00 p.m. Members Present: Bernhj elm, Bartholomay, Donnelly Members Absent: Larson, Craig Member Bartholomay and Member Donnelly introduced and seconded the following: WHEREAS, the Farmington Fire Department provides fire and emergency medical services; and WHEREAS, the Farmington Firefighters Auxiliary Association exists to support the operations of the FFD and from time to time donates equipment to the Farmington Fire Department from fundraising proceeds, NOW THEREFORE BE IT RESOLVED that, after due consideration, the Mayor and City Council of the city of Farmington, Minnesota, hereby accept the donation of$924.75 from the Farmington Firefighters Auxiliary Association to the city of Farmington Fire Department for the purchase of firefighter safety equipment. This resolution was adopted by recorded vote of the Farmington City Council in open session on the 4th day of September 2018. atie Bernhjelm, cting M or /C- Attested to on the y day of September 2018. -17k./1-°\ d McKnight, it dministrator SEAL t mitt d' Teti., 'v4 - •� t =:i� - . `- = • . - , (( 31DECON/pak ., �, 3-- `; + • ♦ rr=. °-:-. `nr° . PORTABLY OECORTBMIRA➢OR SYSTEM 't* ''''' g.- -4: :P. : ' ii '• . �.�, r �-a ‘,.,....„..':. _.‘, +a:' Y �, .a ..;, Yro 1._ �„,,„,,,. Ii Vika_ T �/ - Itl _ ,gY ..�_ yy� C - M - __ k hy.`ti ms's ..,� 6 i y . ., , , 0 , - I ti \ e. 1 _ . , , 1 i i t Rm allu,,--,' ' -7 .141:‘,:is' 'looiltk:L\' '"a-L'.2i , ED CON / pak ,1,, , ,Ilik. Portable Gross Decontamination System� .., 1.-4 \ '` The DECON/pak is a self-cat-al-tied-agent , ,. '� proportioning and rinse`application \ 4, i ,\ system helping to provide simple and - , \\Iv gross decontamination of firefighting s � � personnel and equipment. vItetAisi . 54 \ - \\,' .._. T l 'DECR i —'-- i HELP MITIGATE FIREFIGHTER CANCER RISK =- . n ,. rhe New Force newforce.tft.com f tin 0; " i /11F/refighting One More Tool The DECON/pak Portable Decontamination System is a self- Technical Specifications contained agent proportioning and rinse application system In The Fight Against developed specifically for gross decontamination of firefighting personnel and equipment.Removal of particulates can reduce Weight: 10.4 lbs (4.7 kg) Firefighter Cancer contamination by 85%: Height: 17.3" (43.9 cm) I W , Polypropylene 2.5 Gallon (9.5 I) ,� a 4 Concentrate Tank 1" (25 mm) or 1.5"(38 mm) i ,... Pressurized Hoseline 1I . 1"., 12' (3.7 m) Discharge Hose (additional lengths available) I ,ti Detachable Fan Spray Nozzle f# °' Flow is controlled by a twist grip valve that i t err 1 •�•. also functions as a carrying handle.Cleaning l' agents are added through the large,easy- / s open fill port that includes a debris screen. " i'' r Studies show that field decon using soap, water and brush can reduce cancer causing P ' "yr. .. at 13 contamination on turnout gear by 85%' . a = 8 . - )),.. , 4 0 *ilk' spa Q aM. ` f OEGY`lak ter Large selector for agent proportioning Minutes to Use 2.5 Gallons of The DECON/pak stores easily in tight from 0.1 to.5%for cleaning agent** Concentrate at 12 gpm compartment spaces. or set to rinse with water only. Percent Minutes ,,, 0.1 208 /OA 0 Add Cleaning Agent 0 Connect to a Hoseline SO. Wash.Scrub.Rinse 0.2 104 0.3 69 fir~ ""` . t 0.4 52 0.5 42 1* / DECON/pak Order Matrix O = HI ,aY 1+r. _, UM12-D UM12-NF-D — --- / 1.5"(38 mm) NH Angled NH Swivel Inlet Swivel Inlet — Includes(both models) Detachable Fan Nozzle and 711,11)1:r rhe New Force 12'Discharge Hose in Firefighting Individual components can be purchased separatety. A complete list of accessories is available online. 800-348-2686 • newforce.fft.com Made In The USA lig. •Source:Journal of Occupational and Environmental Hygiene 001:10.1080/15459624.2017.1334904 © ® O ••Contact your turnout gear manufacturer for cleaning agent reconunendation for your specfic gear. 0 Copyright Task Force Tips,Inc.2017 LIU-025 November 1,2017 Rev 00 o��rAR 4 City of Farmington t 430 Third Street I , Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 ,.4a www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Justin Elvestad, Fire Chief SUBJECT: Adopt Resolution Accepting a Donation from the Farmington Firefighters Auxiliary Assoc iation-F ire DATE: September 4, 2018 INTRODUCTION In 2015 the fire department began purchasing class A dress uniforms for fire officers, in later budget years senior firefighters received class A uniforms. The uniforms are worn for formal events and they display the professionalism the firefighters show day in and day out while serving the community. DISCUSSION The Farmington Firefighters Auxiliary Association has generously agreed to donate $6,000.00 to this cause. This will provide approximately sixteen firefighters with class A uniforms. Once a firefighter has been on the department for three years they will receive a class A uniform, the purchase of sixteen will provide all members with more than three of service a class A uniform. BUD GET IMPACT Firefighters will be responsible for uniform maintenance with their uniform allowance. Staff will continue to budget for the purchase of class A uniforms for all members once they reach three years of service. ACTION REQUESTED Adopt the resolution accepting the donation of$6,000.00 from the Farmington Firefighters Auxiliary Association to be used for firefighter uniform purchases. ATTACHMENTS: Type Description D Cover Memo Resolution RESOLUTION NO. R 35-1 8 A RESOLUTION ACCEPTING DONATIONS TO THE FARMINGTON FIRE DEPARTMENT Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington was held at the Farmington City Hall on the 4th day of September 2018 at 7:00 p.m. Members Present: Bernhj elm, Bartholomay, Donnelly Members Absent: Larson, Craig Member Bartholomay and Member Donnelly introduced and seconded the following: WHEREAS, the Farmington Fire Department provides fire and emergency medical services; and WHEREAS, the Farmington Firefighters Auxiliary Association exists to support the operations of the FFD and from time to time donates equipment to the Farmington Fire Department from fundraising proceeds, NOW THEREFORE BE IT RESOLVED that, after due consideration, the Mayor and City Council of the city of Farmington, Minnesota, hereby accept the donation of$6,000.00 from the Farmington Firefighters Auxiliary Association to the city of Farmington Fire Department for the purchase firefighter uniforms. This resolution was adopted by recorded vote of the Farmington City Council in open session on the 4th day of September 2018. .tie B ernhj elm, Acting Maytil Attested to on the y day of September 2018. Da id McKne1tdministrator SEAL ;o�FAR, j City of Farmington /kifilW47 430 Third Street Farmington, Minnesota �, 651.280.6800 - Fax 651.280.6899 • ,, , ►a�'° www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Justin Elvestad, Fire Chief SUBJECT: Adopt Resolution Accepting a Donation from Michael Tang-Fire DATE: September 4, 2018 INTRODUCTION Farmington Fire Department conducts training on vehicle stabilization and victim extrication. This training is done hands on using actual vehicles. DISCUSSION Mr. Michael Tang would like to donate a 1996 GMC to be used for fire training for new firefighters and for demonstration of new equipment. The Fire Department thanks Mr. Tang for the generous donation. BUDGET IMPACT NA ACTION REQUESTED Adopt the resolution accepting the donation of a 1996 GMC for fire department training and authorize the disposal after use. ATTACHMENTS: Type Description Resolution Resolution RESOLUTION NO. R3 6-1 8 A RESOLUTION ACCEPTING DONATIONS TO THE FARMINGTON FIRE DEPARTMENT Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington was held at the Farmington City Hall on the 4th day of September 2018 at 7:00 p.m. Members Present: Bernhj elm, Bartholomay, Donnelly Members Absent: Larson, Craig Member Bartholomay and Member Donnelly introduced and seconded the following: WHEREAS, Mr. Michael Tang donated a 1996 GMC Sierra, and WHEREAS, the Farmington Firefighters will use the vehicle for fire training and demonstration purposes and dispose of the vehicle after. NOW THEREFORE BE IT RESOLVED that, after due consideration,the Mayor and City Council of the city of Farmington, Minnesota, hereby accept the donation of one (1) 1996 GMC Sierra vin#: 1 GTEK19R3TE519574. This resolution was adopted by recorded vote of the Farmington City Council in open session on the 4th day of September 2018. MBernA;1,- Khjelm, Acting May Attested to on the ei day of September 2018. 4l Da d McKnig , dministrator SEAL ,o i ►i ► City of Farmington ( . . 430 Third Street Farmington, Minnesota X651.280.6800 - Fax 651.280.6899 4, Apooll " www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Justin Elvestad, Fire Chief SUBJECT: Approve Out of State Training for Dakota County Special Operation Team-Fire DATE: September 4, 2018 INTRODUCTION The Dakota County Special Operations Team(DCSOT) consists of 36 members from police, fire and EMS agencies within Dakota County. Farmington Fire currently sponsors three members on the team. These members attend additional training for higher risk emergency calls such as Hazardous Materials, Weapons of Mass Destruction, Technical Rope Rescue, Confined Space Rescue, Trench Rescue, and Structural Collapse Rescue. DISCUSSION Lieutenant Bob Eibner has been requested by the Dakota County Special Operations Team to attend the Advanced Trench Rescue Shoring Symposium in Plymouth, Michigan at Michigan Urban Search and Rescue Training Foundation September 24-28, 2018. Any training or calls for DCSOT members are paid for by the host agency, the city will be responsible for the hourly firefighter pay for Lt. Eibner. The cost of the training, lodging and transportation will be covered by DCSOT. BUDGET IMPACT The wages for the weeks training will be paid out of the part time salary budget and will be submitted for reimbursement from the State. ACTION REQUESTED Approve the out of state training September 24, 2018 through 28, 2018 in Plymouth, Michigan for Lieutenant Bob Eibner. v City of Farmington /it./, � 430 Third Street ;' Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 4• ,,,►*0041b . www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Justin Elvestad, Fire Chief SUBJECT: Approve Equipment Purchase-Fire DATE: September 4, 2018 INTRODUCTION The fire department uses air monitoring equipment referred to as gas monitors on several different calls of service from carbon monoxide alarms to structure fires. The gas monitors are carried on all fire engines and in all command staff vehicles. DISCUSSION Staff would like to continue the purchase of three-BW micros gas monitors that were planned for in the 2018 budget. Five new gas monitors were purchased in previous budget years. With the addition on the three new gas monitors all engines and staff vehicles will have the same type of monitor allowing us to monitor for hydrogen cyanide which is poisonous to firefighters and is found in products of combustion after a fire. Staff would also like to purchase a second calibration station for Fire Station 2. The old gas monitors and equipment are no longer serviceable and will be declared surplus. Staff received two quotes on the new equipment. BUDGET IMPACT The purchase of the gas monitoring equipment is budgeted for in the 2018 budget. ACTION REQUESTED Approve the purchase of three— BW Micro 5 gas monitors and calibration station from the lowest bidder Clarey's Safety Equipment for$6,409.70. ATTACHMENTS: Type Description o Cover Memo Fire Safety Quote ® Cover Memo Clarey's Quote FIRE SAFETY * **** FIRE SAFETY USA, INC. '`**** * 3253 19TH ST NW U• S •A • 0.1•1•01 ROCHESTER, MN 55901 PHONE: 507-529-8444 FAX: 507-529-8111 QUOTATION SHIP TO ADDRESS: DATE: FARMINGTON FIRE DEPARTMENT 7/2/2018 Rep: Kevin Tuohy QTY ITEM DESCRIPTION PRICE EACH PRICE EXTENDED 3 M5-XWZY-A-P-D-Y-N-00 MICRO5 GAS MONITOR(02,LEL,CO,H2S,HCN) $1,313.00 $3,939.00 1 DOCK2-3-IJ-00-G MICRODOCK II 3 INLET BASE STATION $1,839.30 $1,839.30 1 REG-DF-1 DEMAND FLOW REGULATOR $325.00 $325.00 1 CG-Q34-4 QUAD GAS CYLINDER $168.75 $168.75 1 CG2-Z-10-58 HCN GAS CYLINDER $351.57 $351.57 2 MK-CG2-58 WALL MOUNT FOR GAS CYLINDER $75.00 $150.00 1 M5-AF-K3 AUXILIARY PUMP FILTER(KIT OF 5) $19.69 $19.69 1 WMA-DOCK WALL MOUNT DOCK KIT $35.71 $35.71 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL $6,829.02 Clarey's Safety Equipment, Inc. � 1725 Hwy 14 East y Rochester, MN 55904 t 1t -, 507/289-6749 or 800/558-8009 r j " , Fax 507/289-5213 % - Celebrating our 40th Anniversary ORDER x QUOTE DATE 7/3/18 ACCOUNT# BILL TO: CUSTOMER: FARMINGTON FIRE DEPARTMENT ADDRESS 430 3rd Street Micro5 Gas Monitor Quote CITY/STATE/ZIP Farmington , MN 55024 CONTACT NAME: Asst. Chief James Schmitz PHONE: 651-261-9357 EMAIL jschmitz@farmintonmn.gov CELL: FROM: TODD CLAREY Clarey's Safety Equipment, Inc NUMBER OF PAGES: 1 WE ARE PLEASED TO QUOTE YOU ON THE FOLLOWING EQUIPMENT: IQUANTITYI PART NUMBER I DESCRIPTION IUNIT PRICE I AMOUNT 3— BW PN#M5-XWZY-A-P-D-Y-N-00 (BW GasAlert Micro 5 Monitor w/ LEL,CO,H2S,O2,HCN,Pump, Data Logging) $ 1,254.00 per $ 3,762.00 1 —BW PN#DOCK2-3-1 J-00G (MicroDock II —3 Inlet Automatic Test& Calibration Station) $ 1,799.60 2— BW PN#MK-CG2-58 (BW Wall Mount Brackets for Calibration Gas Cylinders) $ 74.80 $ 149.60 1 — BW PN#M5-AF-K3 (Pump Filter Pack of 5) $20.00 1 — BW PN#WMA-DOCK(BW Wall Mount Dock Kit) $25.00 1— NORLAB PN#4903** (Demand Flow Regulators) $ 190.00 1 —NORLAB PN#Z105325PM59 (58Liter Cylinder BW Style Quad Mix Cal -Gas) $ 186.00 1 —NORLAB PN#Z105110PN (58Liter Cylinder 1 Oppm HCN Cal Gas) $277.50 08/22/18 10:22 AM /AIWA, City of Farmington O 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 n.,,HO" www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Matt Decur, Assistant City Engineer SUBJECT: Approve Development Contract for FarmCap LLC-Engineering DATE: September 4, 2018 INTRODUCTION Farmcap LLC has submitted a site plan for a daycare and a gymnastics center on three commercial lots located north of and adjacent to Elm Street between Third Street and Fourth Street. The site plan proposes modification of the existing commercial building at 301 Elm Street, construction of parking and play areas, and construction of a 8,120 square foot commercial building at 315 Elm Street. The City of Farmington Planning Commission approved the site plan at its July 31, 2018, meeting. DISCUSSION A development contract, establishing requirements for public improvements to be installed by the developer, is attached for city council consideration. The developer has proposed to pave the adjacent alley, which will be used to access parking and drop-off locations for both buildings. The city council reviewed the concept at their July 2018 Work Session. The developer will also connect to sewer and water stubs and construct storm sewer to convey runoff from the site to existing storm sewer in Third Street. Final Plans and specifications will be reviewed and approved by the Engineering Department prior to issuing a Notice to Proceed for construction. BUDGET IMPACT N/A ACTION REQUESTED Approve the attached development contract and authorize its execution. ATTACHMENTS: Type Description D Contract Development Contract © Backup Material Site Plan DEVELOPMENT CONTRACT AGREEMENT dated this of September,2018 by,between,and among the City of Farmington,a Minnesota municipal corporation(CITY)and Farmcap LLC,a Minnesota limited liability corporation(DEVELOPER). 1. Request for Development Approval. The Developer has asked the City to approve a site plan for Gymnastics Center and Cornerstone Daycare (also referred to in this Development Contract [CONTRACT or AGREEMENT] as the DEVELOPMENT). The land is situated in the City of Farmington, County of Dakota, State of Minnesota,and is legally described on the attached Exhibit"A": 2. Conditions of Approval. The City hereby approves the Development on the conditions that: a) the Developer enter into this Agreement;and b) the Developer provide the necessary security in accordance with the terms of this Agreement;and c) the Developer satisfy the Cash Requirements in accordance with the terms of this Agreement;and d) all engineering issues shall be addressed and engineering department approval of the construction plans for grading, storm water and utilities. e) the Developer record the Contract with the County Recorder or Registrar of Titles within 6 months after City Council approval of the Development. 3. Rinht to Proceed. Within the Development or land described in Exhibit A,the Developer may not grade or otherwise disturb the earth or remove trees, unless a grading permit has been approved by the City Engineer,construct sewer lines, water lines,streets,utilities public or private improvements or any building until all of the following conditions have been satisfied: a) This Agreement has been fully executed by both parties and filed with the City Clerk, b) The necessary security has been received by the City, c) The necessary insurance for the Developer and its construction contractors has been received by the City, d) A easement shall be dedicated for public storm sewer through the south 70 feet of Lot 6, Block 26, Town of Farmington,and recorded with County Recorder or Registrar of Titles,and e) The City Clerk or Engineer has issued a Notice to Proceed stating that all conditions have been satisfied and that the Developer may proceed,which shall be promptly delivered to the Developer upon satisfaction of the conditions. 4. Development Plans. The Developer shall develop the Development in accordance with the following plans(the"Plans"). The Plans shall not be attached to this Agreement. The Plans may be prepared by the Developer,subject to City approval, after entering into this Agreement but before commencement of any work in the Development. If the Plans vary from the written terms of this Contract,the Plans shall control. The required Plans are: Plan A—Grading&Erosion Control Plans Plan B—Utility Plans Plan C—Site Plan The Developer shall use its best efforts to assure timely application to the utility companies for the following utilities: underground natural gas,electrical,cable television,and telephone. The installation of these utilities shall be constructed 187307v2 1 within public rights-of-way or public drainage and utility easements consistent with the City's engineering guidelines and standard detail plates. 5. Easements. The Developer shall furnish the City at the time of execution of this Agreement with the easements designated on the Plans. Structural stormwater facilities not wholly within easements dedicated to the City,and which are directly connected to the City's storm sewer,will require a long-term maintenance agreement as per City Ordinance 11-4-5 Post Construction Stormwater Management.The Developer shall furnish and record all applicable cross access easements for shared parking and playground facilities. 6. Required Public Improvements. The Developer shall install and pay for the following: a) Sanitary Sewer connections b) Water System connections c) Storm Sewer System d) Streets/Alleys e) Erosion and Sediment Control,Site Grading f) Underground Utilities g) Surveying and Staking h) Sidewalks i) Landscaping and Screening collectively the"Improvements" The Improvements shall be installed in accordance with the Plans, and in accordance with all laws, City Standards, Engineering Guidelines, Ordinances and Plans (and specifications) which have been prepared by a competent registered professional engineer furnished to the City and reviewed by the City Engineer. Work done not in accordance with the final Plans (and specifications), without prior authorization of the City Engineer, shall be considered a violation of this Agreement and a Default of the Contract. The Developer shall obtain all necessary permits from the Metropolitan Council and other agencies before proceeding with construction. The Developer shall instruct its engineer to provide adequate field inspection personnel to assure an acceptable level of quality control to the extent that the Developer's engineer will be able to certify that the construction work meets the approved City standards as a condition of City acceptance. In addition,the City may,at the City's discretion and at the Developer's expense,have one or more City inspector(s)and a soil engineer inspect the Work on an as-needed basis. The Developer, its contractors and subcontractors,shall follow all instructions received from the City's inspectors. The Developer's engineer shall provide for on-site project management. The Developer's engineer is responsible for design changes and contract administration between the Developer and the Developer's contractor. The Developer or his engineer shall schedule a pre-construction meeting at a mutually agreeable time at the City Council chambers with all parties concerned, including the City staff, to review the program for the Improvements. Within sixty (60)days after the completion of the Improvements and before the security is released, the Developer shall supply the City with a complete set of"As Built" plans in an AutoCAD .DWG file or a .DXF file, all prepared in accordance to the City's Engineering Guidelines. If the Developer does not provide such information,the City will produce the as-built drawings. All costs associated with producing the as-built drawings will be the responsibility of the Developer. 7. Permits. The Developer shall obtain or require its contractors and subcontractors to obtain all necessary permits, which may include but are not limited to: A. Dakota County for County Road Access and Work in County Rights-of-Way B. MnDOT for State Highway Access and Work in State Rights-of-Way C. Minnesota Department of Health for Watermains D. MPCA NPDES Permit for Construction Activity E. MPCA for Sanitary Sewer and Hazardous Material Removal and Disposal F. DNR for Dewatering G. City of Farmington for Building Permits H. MCES for Sanitary Sewer Connections I. City of Farmington for Retaining Walls 8. Sanitary Sewer Private sanitary sewer stubs have been extended from the sanitary sewer within Elm Street to provide service to the Development. Sewer Availability Charges and connection charges shall be collected for all buildings prior to the issuance of building permits. 187307v2 2 9. Watermain Private water service stubs have been extended from the watermain within Elm Street to provide service to the Development. The private water services shall be extended to the property to provide water and fire suppression service to the proposed Development. Reserve Capacity Connection (WAC) fees and water treatment plant fees shall be collected for all buildings prior to the issuance of building permits. 10. Storm Sewer Public storm sewer will be extended from Third Street to serve the development. Private storm sewer shall be installed to convey discharge from the development to the public storm sewer. A security must be posted with this contract for work associated with the public storm sewer construction. 11. Dewatering. Due to the variable nature of groundwater levels and stormwater flows, it will be the Developer's and the Developer's contractors and subcontractors responsibility to satisfy themselves with regard to the elevation of groundwater in the area and the level of effort needed to perform dewatering and storm flow routing operations. All dewatering shall be in accordance with all applicable county, state and federal rules and regulations. DNR regulations regarding appropriations permits shall also be strictly followed. 12. Grading Plan. The Development shall be graded and drainage provided by the Developer in accordance with the approved Grading & Erosion Control Plans, Plans A. The plan shall conform to the City of Farmington Engineering Guidelines. Within thirty(30)days after completion of the grading and before the City approves occupancy of buildings, the Developer shall provide the City with an"as-built"grading plan certified by a registered land surveyor or engineer that all stormwater treatment/infiltration basins and swales, have been constructed on public easements or land owned by the City. The "as-built" plan shall include field verified elevations of the following: A) cross sections of stormwater treatment/infiltration basins; b) location and elevations along all swales, wetlands, wetland mitigation areas if any, locations and dimensions of borrow areas/stockpiles, and installed"conservation area: posts; and c) lot corner elevations and house pads,and all other items listed in City Code. The City will withhold issuance of Certificate of Occupancy until the approved certified grading plan is on file with the City and all erosion control measures are in place as determined by the City Engineer. If the Developer needs to change grading affecting drainage the changes cannot take place until the City Engineer has approved the proposed grading changes. 13. Erosion and Sediment Control. Prior to initiating site grading,the Grading&Erosion Control Plans,Plans A, shall be implemented by the Developer and inspected and approved by the City. The City may impose additional erosion and sediment control requirements if it is determined that the methods implemented are insufficient to properly control erosion and sedimentation. All areas disturbed by the grading operations shall be stabilized per the MPSA Stormwater Permit for Construction Activity. See shall be in accordance with the City's current seeding specification which may include temporary seed to provide ground cover as rapidly as possible. All seeded areas shall be fertilized, mulched and disc anchored as necessary for seed retention. The parties recognize that time is of the essence in controlling erosion and sedimentation. If the Developer does not comply with the MPCA Stormwater Permit for Construction Activity or with the erosion and sediment control plan and schedule,or supplementary instructions received from the City,or in an emergency determined at the sole discretion of the City,the City may take such action as it deems appropriate to control erosion and sedimentation immediately,without notice to the Developer. The City will endeavor to notify the Developer in advance of any proposed action, but failure of the City to do so will not affect the Developer's and the City's rights or obligations hereunder. If the Developer does not reimburse the City for any costs the City incurred for such work within thirty(30) days, the City may draw down the security to pay such costs. No development, utility or street construction will be allowed and no building permits will be issued unless the Development is in full compliance with the erosion and sediment control requirements. 14. Clean Up. The Developer shall, within twenty-four (24) hours, clear from the public streets any soil, earth or debris resulting from construction work by the Developer or its agents or assigns. Any soil, earth or debris resulting from construction work by the Developer or its agents or assigns on other property shall be removed weekly or more often if required by the City Engineer. All debris,including brush,vegetation,trees and demolition materials,shall be disposed of off site. Burning of trees and structures shall be prohibited,except for fire training only. The City will coordinate street cleaning services. The City will have the right to clean the streets as outlined in current City policy. The Developer shall promptly reimburse the City for street cleaning costs. 15. License. The Developer hereby grants the City, its agents, employees, officers and contractors, a license to enter the Development to perform all necessary work and/or inspections deemed appropriate by the City during the installation of 187307v2 3 public improvements by the City. The license shall expire after the public improvements installed pursuant to the Development Contract have been installed and accepted by the City. 16. Time of Performance. The Developer shall install all required public utilities, by October 31,2018,in accordance with the requirements set forth in the approved Plans. The Developer may, however, request an extension of time from the City,which the City will not unreasonably withhold. If an extension is granted,it shall be conditioned upon updating the security posted by the Developer to reflect cost increases. An extension of the security shall be considered an extension of this Contract and the extension of the Contract will coincide with the date of the extension of the security. 17. Ownership of Improvements. Upon the completion of the Improvements and written acceptance by the City Engineer, the Improvements lying within public easements shall become City property, except for cable TV, electrical, gas, and telephone,without further notice or action. 18. Building Permits. Certificate of Occupancy shall not be issued prior to completion of site grading, submittal of as-built grading plan, public and private utility installation, installation of erosion control devices, paving with a bituminous surface,retaining walls if any,site seeding,mulching,and disk anchoring. A. Prior to the release of the required grading and erosion control security that is submitted with this Contract,an as-built certificate of survey must be submitted to verify that the final as-built grades and elevations of the specific lot and all building setbacks are consistent with the approved grading plan for the development, and amendments thereto as approved by the City Engineer. If the final grading, erosion control and as-built survey is not timely completed,the City may enter the lot,perform the work,and apply the security toward the cost. Upon satisfactory completion of the grading,erosion control and as-built survey,the security funds shall be released by the City. B. The Developer certifies to the City that all lots with house footings place on fill have been monitored and constructed to meet or exceed FHA/HUD 79G specifications. The soils observation and testing report, including referenced development phases and lot descriptions,shall be submitted to the Building Official for review prior to the issuance of building permits. C. Only construction of noncombustible materials shall be allowed until the water system is operational. D. Access to the site shall be from the adjacent alley. No access to the site will be allowed from Elm Street. E. Retaining walls that require a building permit shall be constructed in accordance with plans and specifications prepared by a structural or geotechnical engineer licensed by the State of Minnesota. Following construction, a certification signed by the design engineer shall be filed with the building official evidencing that the retaining wall was constructed in accordance with the approved plans and specifications. All retaining walls identified on the development plans and by special conditions referred to in this contract shall be constructed before any other building permit is issued for a lot on which a retaining wall is required to be built. 19. Insurance. Prior to execution of the Development, Developer and its general contractor shall furnish to the City a certificate of insurance showing proof of the required insurance required under this paragraph. Developer and its general contractor shall take out and maintain or cause to be taken out and maintained until six (6) months after the City has accepted the public improvements, such insurance as shall protect Developer and its general contractor and the City for work covered by the Contract including workers' compensation claims and property damage, bodily and personal injury which may arise from operations under this Contract,whether such operations are by Developer and its general contractor or anyone directly or indirectly employed by either of them. The minimum amounts of insurance shall be as follows: Commercial General Liability(or in combination with an umbrella policy) $2,000,000 Each Occurrence $2,000,000 Products/Completed Operations Aggregate $2,000,000 Annual Aggregate The following coverages shall be included: Premises and Operations Bodily Injury and Property Damage Personal and Advertising Injury Blanket Contractual Liability 187307v2 4 Products and Completed Operations Liability Automobile Liability $2,000,000 Combined Single Limit—Bodily Injury&Property Damage Including Owned,Hired&Non-Owned Automobiles Workers Compensation Workers Compensation insurance in accordance with the statutory requirements of the State of Minnesota, including Employer's Liability with minimum limits are as follows: $500,000—Bodily Injury by Disease per employee $500,000—Bodily Injury by Disease aggregate $500,000—Bodily Injury by Accident The Developer's and general contractor's insurance must be"Primary and Non-Contributory." All insurance policies (or riders) required by this Contract shall be (i) taken out by and maintained with responsible insurance companies organized under the laws of one of the states of the United States and qualified to do business in the State of Minnesota, (ii)shall name the City, its employees and agents as additional insureds(CGL and umbrella only)by endorsement which shall be filed with the City. A copy of the endorsement must be submitted with the certificate of insurance. Developer's and general contractor's policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty(30)days' advanced written notice to the City,or ten(101) days'notice for non-payment of premium. An Umbrella or Excess Liability insurance policy may be used to supplement Developer's or general contractor's policy limits on a follow-form basis to satisfy the full policy limits required by this Contract. 20. Responsibility for Costs. The Developer shall pay all costs incurred by it or the City in conjunction with the development of the Development, including but not limited to, Soil and Water Conservation District charges, legal, planning, administrative, construction costs, engineering, easements, inspection and utility testing expenses incurred in connection with approval, acceptance and development of the Development, the preparation of this Agreement, and all reasonable costs and expenses incurred by the City in monitoring and inspecting the construction for the Development. The Developer shall pay in full all bills submitted to it by the City within thirty(30)days after receipt. If the bills are not paid on time,the City may halt all Development work until the bills are paid in full. Bills not paid within thirty(30)days shall accrue interest at the rate of five percent(5%)per annum. If the bills are not paid within sixty(60)days,the City has the right to draw from the Developers Security to pay the bills. 21. Development Contract Administration. The Developer shall pay a fee for in-house administration of the development contract including monitoring of construction observation, consultation with the Developer and its engineer on the status of or problems regarding the project, coordination for final inspection and acceptance, project monitoring during the warranty period,and processing of requires for reduction in security. The fee for this service shall be three percent(3%) of construction costs and paid at the time of the execution of this agreement. 22. Construction Observation. The Developer shall pay for construction observation performed by the City's in-house staff or consultant. Construction observation shall include part of full time inspection of the Improvements, including erosion and sediment control inspections and will be billed on hourly rates. The Developer shall provide a cash escrow for these services estimated to be five percent(5%)of the estimated construction cost. 23. Security. To guarantee compliance with the terms of this Agreement,payment of the costs of all public improvements in the Development and construction of all public improvements in the Development, the Developer shall furnish the City with a cash escrow, irrevocable letter of credit, or alternative security acceptable to the City Administrator,from a bank (the "Security") for $ 92,500. The amount of the security is based on the calculations shown in Exhibit "B". This breakdown is for historical reference;it is not a restriction on the use of the Security. The bank and form of the security shall be subject to the approval of the City Administrator. Letters of Credit shall be in the format and wording exactly as shown on the attached Letter of Credit form (Exhibit "C"). The Security shall be 187307v2 5 automatically renewing. The term of the Security may be extended from time to time if the extension is furnished to the City Administrator at least forty-five (45) days prior to the stated expiration date of the Security. If the required public improvements are not completed, or terms of the Agreement are not satisfied, at least thirty (30) days prior to the expiration of a letter of credit,the City may draw down the letter of credit. The City may draw down the Security,without prior notice,for any violation of this Agreement or Default of the Contract following applicable cure periods. Upon receipt of proof satisfactory by the Developer's Engineer to the City Engineer that work has been completed in accordance with the Plans(and specifications),and terms of this Agreement,and that all financial obligations to the City, subcontractors,or other persons have been satisfied,the City Engineer may approve reductions in the Security provided by the Developer under this paragraph from time to time by ninety percent(90%)of the financial obligations that have been satisfied. Ten percent(10%) of the amounts certified by the Developer's engineer shall be retained as Security until all Improvements have been completed, the required "as built" plans have been received by the City, a warranty security is provided,and the public improvements are accepted by the City Council. 24. Warranty. The Developer and the Developers Engineer represent and warrant to the City that the design for the project meets all laws, City Standards, Engineering Guidelines and Ordinances. The Developer warrants all improvements required to be constructed by it pursuant to this Contract against poor material and faulty workmanship. The warranty period for underground utilities is two years. The warranty period on underground utilities shall commence following its completion and acceptance by the City Engineer in writing. It is the responsibility of the Developer to complete the required testing of the underground utilities and request, in writing, City acceptance of the utilities. Failure of the Developer to complete the required testing or request acceptance of the utilities in a timely manner shall not in any way constitute cause for the warranty period to be modified from the stipulations set forth above. All trees shall be warranted to be alive, of good quality, and disease free for twelve (12) months after the security for the trees is released. Any replacements shall be warranted for twelve(12)months from the time of planting. The Developer shall post maintenance bonds in the amount of twenty five percent(25%)of the final certified construction cost or other surety acceptable to the City to secure the warranties. The City shall retain ten percent(10%) of the security posted by the Developer until the bonds or other acceptable surety are furnished to the City or until the warranty period has been completed,whichever first occurs. The retainage may be used to pay for warranty work. The City's Engineering Guidelines identify the procedures for final acceptance of streets and utilities. 25. Developer's Default. In the event of default by the Developer as to any of the Improvements to be performed by it hereunder, the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer,except in an emergency as determined by the City or as otherwise provided for in this Agreement, is first given written notice of the work in default,not less than seventy-two(72)hours in advance. This Agreement is a license for the City to act,and it shall not be necessary for the City to seek a Court order for permission to enter the land. When the City does any such work,the City may,in addition to its other remedies,assess the cost in whole or in part. 26. Miscellaneous. A. This Agreement shall be binding upon the parties, their heirs, successors or assigns, as the case may be. The Developer may not assign this Agreement without the written permission of the City Council. The Developer's obligation hereunder shall continue in full force and effect even if the Developer sells one or more lots, the entire Development,or any part of it. B. Third parties shall have no recourse against the City under this Agreement. C. Breach of the terms of this Agreement by the Developer shall be grounds for denial of building permits,including lots sold to third parties. D. If any portion, section, subsection, sentence, clause, paragraph or phrase of this Agreement is for any reason held invalid,such decision shall not affect the validity of the remaining portion of this Agreement. E. Each right,power or remedy herein conferred upon the City is cumulative and in addition to every other right,power or remedy, express or implied, now or hereafter arising, available to City at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right,power or remedy. 187307v2 6 F. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding,amendments or waivers shall be in writing,signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. G. Compliance with Laws and Regulations. The Developer represents to the City that the Development complies with all City, County, Metropolitan, State and Federal laws and regulations, including but not limited to: subdivision ordinances,zoning ordinances and environmental regulations. If the City determines that the Development does not comply,the City may, at its option, refuse to allow any construction or development work in the Development until the Developer does comply. Upon the City's demand,the Developer shall cease work until there is compliance. H. This Agreement shall run with the land and shall be recorded against the title to the property before any building permits are issued. The Developer covenants with the City, its successors and assigns, that the Developer is well seized in fee title of the property being developed and/or has obtained Consents to this Agreement, in the form attached hereto, from all parties who have an interest in the property; that there are no unrecorded interests in the property being developed; and that the Developer will indemnify and hold the City harmless for any breach of the of the foregoing covenants. After the Developer has completed the Improvements required of it under this Agreement,at the Developer's request the City will execute and deliver a termination of this Agreement (in recordable form)and a release of the Developer. I. Upon breach of the terms of this Agreement, the City may, following the passing of all applicable notice and cure periods,draw down the Developer's Security as provided in paragraph 28(Security)of this Agreement. The City may draw down this Security in the amount of$500.00 per day that the Developer is in violation(following the passing of all applicable notice and cure periods). The City, in its sole discretion, shall determine whether the Developer is in violation of the Agreement. Subject to the provisions of paragraph 30 (Developer's Defualt) hereof, this determination may be made without notice to the Developer. It is stipulated that the violation of any term will result in damages to the City in an amount,which will be impractical and extremely difficult to ascertain. It is agreed that the per day sum stipulated is a reasonable amount to compensate the City for its damages. J. The Developer will be required to conduct all major activities to construct the Improvements during the following hours of operation: Monday-Friday 7:00 A.M.until 7:00 P.M. Saturday 8:00 A.M.until 5:00 P.M. Sunday and Holidays Not Allowed This does not apply to activities that are required on a 24-hour basis such as dewatering,etc. Any deviations from the above hours are subject to approval of the City Engineer. Violations of the working hours will result in a$500 fine per occurrence in accordance with Paragraph I of this section. K. The Developer shall be responsible for the control of weeds in excess of twelve inches (12") on vacant lots or boulevards within their development as per City Code 6-7-1. Failure to control weeds will be considered a Developer's Default as outlined in Paragraph 30 of this Agreement and the Developer will reimburse the City as defined in said Paragraph 24. P. The City agrees at any time,and from time to time,within ten(10)days after receipt of written request by the Developer,a lender or a party purchasing the property,to execute,acknowledge and deliver a certification in writing and in such form as will enable it to be recorded in the proper office for the recordation of deeds and other instruments certifying: (a)that this Agreement is unmodified and in full force and effect, or if there have been modifications, the identify of such modifications and that the same are in full force and effect as modified;(b)that no party is in default under any provisions of this Agreement or, if there has been a default,the nature of such default; (c)that all Improvements to be performed under this Agreement have been performed,specifying the Improvements to be performed;and(d)as to any other matter that the requesting party shall reasonably request. It is intended that any such statement may be relied upon by any person,prospective mortgagee of,or assignee of any mortgage,upon such interest. Any such statement on behalf of the City may be executed by the City Administrator without City Council approval. Q. Indemnification. To the fullest extent permitted by law,Developer agrees to defend,indemnify and hold harmless the City, and its employees, officials, and agents from and against all claims, actions, damages, losses and expenses, 187307v2 7 including reasonable attorney fees,arising out of Developer's negligence or its performance or failure to perform its obligations under this Contract. Developer's indemnification obligation shall apply to developer's general contractor, subcontractor(s), or anyone directly or indirectly employed or hired by Developer, or anyone for whose acts Developer may be liable. Developer agrees this indemnity obligation shall survive the completion or termination of this Contract. ****************** 27. Notices. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents,or mailed to the Developer by certified or registered mail at the following addresses: Farmcap LLC 90 Seventh Street Minneapolis,MN 55402 Notices to the City shall be in writing and shall be either and delivered to the City Administrator,or mailed to the City by certified mail or registered mail in care of the City Administrator at the following address: David McKnight,City Administrator City of Farmington 430 Third Street Farmington,MN 55024 187307v2 8 SIGNATURE PAGE FOR THE CITY CITY: CITY OF FARMINGTON By: Todd Larson,Mayor By: David McKnight,City Administrator STATE OF MINNESOTA) )ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of , 20 by Todd Larson, Mayor, and by David McKnight, City Administrator, of the City of Farmington, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by the City Council. Notary Public 187307v2 9 SIGNATURE PAGE FOR THE DEVELOPER DEVELOPER: Farmcap LLC • BY: himara v1•/AE. O \ 4 [print name] It� Gt, r e f �►'lahA Q r STATE OF MINNESOTA) )ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this ut vfI day ofu.1 ,20 �g by e k}t t►etr , the C 6�i t+ /Mk_ �.y_r of Farmcap LC, a Minnesota limited liability company, on behalf of the limited liability company. • 1 Y wr.2it) 01J-e4w"-v.1 Notary Public VERONICA ERSPAMER NOTARY PUBLIC•MINNESOTA My Commlalon Expirq Jen.31.2020 Drafted by: City of Farmington 430 Third Street Farmington,Minnesota 55024 (651)280-6800 187307v2 10 EXHIBIT "A" LEGAL DESCRIPTION Lot 7,Block 26,Town of Farmington,Dakota County, Minnesota. PID 147700026070. Lot 8, Block 26,Town of Farmington,Dakota County,Minnesota. PID 147700026080 Lot 9 and the west 15 feet of 10, Block 26,Town of Farmington,Dakota County,Minnesota. PID 147700026100 The east 45 feet of Lot 10 and the west 30 feet of Lot 11,Block 26,Town of Farmington,Dakota County, Minnesota. PID 147700026110 The south 70 feet of Lot 6,Block 26,Town of Farmington,Dakota County, Minnesota. PID 147700026060 Subject to any and all roadway and other easements of record. 187307v2 11 EXHIBIT"B" A. Connection to Sanitary Sewer $ 4,000.00 B. Connection to Watermain $ 4,000.00 C. Restoration of Elm Street sidewalks for utility connections $ 2,500.00 D. Storm Sewer Construction $31,000.00 E. Alley Construction $46,000.00 F. Erosion&Sediment Control,Grading,Restoration,and Record Drawings $ 5,000.00 Total Project Security(Cash or Letter of Credit) $92,500.00 Fee for Contract Administration(3%) $2,775.00 Cash Escrow for Construction Observation(5%) $4,625.00 187307v2 12 EXHIBIT"C" IRREVOCABLE LETTER OF CREDIT No. Date: TO: City of Farmington 430 Third Street Farmington,MN 55024 Dear Sir or Madam: We hereby issue,for the account of .and in your favor,our Irrevocable Letter of Credit in the amount of$ ,available to you by your draft drawn on sight on the undersigned bank. The draft must: a)Bear the clause,"Drawn under Letter of Credit No. ,dated ,20 ,of Name of Bank) "• b)Be signed by the Mayor or City Administrator of the City of Farmington. c)Be presented for payment at (Address of Bank) . This Letter of Credit shall automatically renew for successive one-year terms from the date indicated above unless, at least forty-five (45) days prior to the next annual renewal date, the Bank delivers written notice to the Farmington City Administrator that it intends to modify the terms of,or cancel,this Letter of Credit.Written notice is effective if sent by certified mail,postage prepaid,and deposited in the U.S.Mail,at least forty-five(45)days prior to the next annual renewal date addressed as follows: Farmington City Administrator, 430 Third Street, Farmington, MN 55024, and is actually received by the City Administrator at least thirty(30)days prior to the renewal date. This Letter of Credit sets forth in full our understanding which shall not in any way be modified,amended,amplified,or limited by reference to any document,instrument,or agreement,whether or not referred to herein. This Letter of Credit is not assignable.This is not a Notation Letter of Credit. More than one draw may be made under this Letter of Credit. This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary Credits,International Chamber of Commerce Publication No.400. We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon presentation. [NAME OF BANK] By: [name] Its: [identify official] 187307v2 13 __I < 14 Fl 1----1 HO z ... „_ .... f---- Lu WI > cn o a o Iii III < 1---s a o F--1 x cc 1 I u) J U Z I I w cc w <C IIIIIIHH > z I I 0 IT V _I i I 1,-.1 N Fr 11 CD an,1111.I.1 dk A it.virI I 0 F ::::::::: ::::::::::: • • A , ... :::::• ::::::::::, • . . *..,..,::::: :......,:',2,H5 •,, ,,, p:::::::: :::::::::•:: • ::::::::: ::•:::::•:: ' :•:•:•:•: :•:•:•:•:•:• • p . . : 0 • • .. .. ....... .. tL v . I-) ::::::::::::::::::::::,. • . r: :•:•:•:•:•:::fill' ••• -- - 'Cr' '.. . __ .„„_....._._„_. •:•:.: • .•:•citi:k I :::::•:•:•:::CE6.: 0 i •:•:::::::::::..c4.....:, .•....:::::::::::'...._1-,::: Cn . ' -• F •:•:-::::::::0...::, 7 II ,...-. 4.--4 -••••/,. 1.1_1 :•:.•.•:.•:-..-:.•:•.•:•: 4', LI- • ...........:::::H....1:..) LI- ! : - :::::::::•.: • : ," , .. .(:;1::: ::•••.......•,t7 , w • .:;;;I:::!••••.::•••:: °.: , j N'jH\<...........: . 1 z • i : z f— Lu MM 4 Q • • tI a. t i • 1 >-- ' CJ i . 4 — r • in X • e • • TA AlU]d0Ud . . '....> , • .4, , • > . : • N; • '1 . ' .• • .-. .e.,-,z.....-. ...-,-,—, .-.-x—...-...-... . foAR'01 City of Farmington /14 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 IS..4,,,0,►►•*-, www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation Fire Department-Human Resources DATE: September 4, 2018 INTRODUCTION The recruitment and selection process for the appointment of a paid on-call fire lieutenant position has been completed. DISCUSSION After a thorough review of all applicants by the Fire Department and the Human Resources Office, this promotional opportunity has been offered to Amanda Christensen, subject to ratification by the city council. Ms. Christensen has been with the fire department since March of 2010 and meets the qualifications for this position. BUDGET IMPACT The fire lieutenant position is paid both a monthly stipend of$102.50 and the hourly rate for fire fighters for training and call hours. Funding for this position is authorized in the 2018 budget. ACTION REQUESTED Approve the appointment of Amanda Christensen as a paid on-call fire lieutenant effective on September 5, 2018. 7-4iA i City of Farmington (U ' 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 ,,,,►,oro` www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Approve Seasonal Hiring-Human Resouces DATE: September 4, 2018 INTRODUCTION The recruitment and selection process for the appointment of the attached list of seasonal staff has been completed. DISCUSSION After a thorough review by the Parks and Recreation Department and the Human Resources Office, offers of employment have been made to the individuals show on the attached spreadsheet, subject to a pre- employment drug test and ratification by city council. BUDGET IMPACT These positions are included in various departmental budgets. ACTION REQUESTED By motion approve the attached seasonal employment recommendations. ATTACHMENTS: Type Description ® Backup Material Seasonal Staffing 2018 Seasonal Staff 2017-18 Name Pay Rate Pos/Step RECREATION STAFF Nathan Roschen $ 13.11 Step 1 -Arena Supervisor 7(t-14("P ,--OM** City of Farmington 430 Third Street c.' Farmington, Minnesota jib 651.280.6800 - Fax 651.280.6899 14,.,„,,,00° www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Teah Malecha, Finance Director SUBJECT: Approve Bills-Finance DATE: September 4, 2018 INTRODUCTION Attached is the August 16 - 29, 2018 city council check register and recently processed automatic payments for your consideration. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the attached payments. 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N 1 W '- dl ~to r cc, V m ol C O Cl Z N- Z m Q m m m .� o ° a 0 N 0 OJ N U U) a a Z W 0 80:1 7 V' -13 4t °) co M N m 0 (0 a J m of CO d' 0 4 co La 5K ❑ N Ill Y in O �S Ce F- in U 1:im C7 2 Ce Z m m ? U Q cii J 0 o W ti } Z_ W N (6 * W 0 IX 3 u) O 0 m d' n Q 0 0 Z 2 o W1,2 E •- m W co m m Q N m co F- 2. n m W O O m a '- J >- o. y co 0 a) v 10 r) JO t• ti O O t- N m 0 0 0 co 0 m m o 0 V V Z V V' co co o O o 'n m = c E U p 10 < F- Z E CO 0 co m m a /) c co 0 D_ O ooo o ~ N N N 0 O E N Q J E a) CC T- NN N U C r6 N Q N N = N '' O `m 0 m m m U)Q Y a �# CO O Z N st C U U tiLo o v v v° ) dZ L ^. O 'Vi , City of Farmington .11V11".;'' 430 Third Street • Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 '9',4, www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Proposed 2019 General Fund Budget and Preliminary Tax Levy DATE: September 4, 2018. INTRODUCTION State statute requires that the proposed property tax levy for the upcoming year be certified to Dakota County on or before September 30th each year. The city council is being asked to adopt the 2019 proposed property tax levy which will be included in the proposed property tax statements that are mailed to taxpayers in November. DISCUSSION The city council discussed the 2019 General Fund budget and tax levy at work sessions in June, July and August 2018. The proposed budget and tax levy as they exist today is as follows: 2018 Budget .2019 Budget . Change General Fund Expenditures $12,631,013 $13,007,794 2.98% Less: General Fund Revenues $3,163,198 $3,199,486 1.15% Fiscal Disparities $2,187,003 $2,225,003 1.74% General Fund Levy-Net $7,280,812 $7,583,305 4.15% Debt Levy-Net $3,213,373 $3,212,460 (0.03%) Proposed 2019 Net Tax Levy . $10,494,185 $10,795,765 2.87% There are a number of factors that impacted the draft 2019 budget and tax levy. The more significant items include: 1. Assumed increases in human resources and benefit costs related to the four union contracts that expire on December 31, 2018 and the non-union employee group. 2. The city council has decided to use $240,000 in General Fund balance to reduce the levy increase for 2019. These dollars are available because the General Fund was above the 40% fund balance reserve goal at the end of 2017. The actual fund balance percentage at the end of 2017 was 44.9%. 3. The estimated first payment of the bonds to be issued in 2019 for the Westview Acres reconstruction project is included in the debt levy for collection in 2019. The estimated cost in 2019 is $191,000. 4. Funding is included in the 2019 budget for the following new positions: • Two building maintenance positions that will replace the current contracted cleaning service/one part time-position to take over cleaning and building maintenance duties at City Hall, Rambling River Center, Police Station, Fire Station#1, Fire Station#2 and the Maintenance Facility. • Community Development Specialist/Code Enforcement • Assistant Fire Chief/Inspector(Full-Time) • Increase in the administrative support positions including a 0.4 FTE increase at City Hall and a 0.1 FTE increase at the Rambling River Center. General Fund Revenues The General Fund has revenues outside of the tax levy. These revenues come from a variety of work issues and sources. The draft 2019 budget includes revenue increases of 1.15%, going from$3,163,198 in 2018 to $3,199,486 in 2019.. Revenue details are included in the attached revenue summary sheet. A few items of note for revenues in the draft 2019 budget. • Building permit revenue is projected to decrease in 2019 by$27,600. This is due to the conservative approach we take to this number, our experience with building permits the past three years and the limited number of buildable lots in the city. • The city council has decided to use $240,000 in General Fund balance to reduce the tax levy increase for 2019. In 2018, the city used $150,000 in fund balance for the same reason. • Local Government Aid received from the State of Minnesota will increase by$1,085 in 2019. This increase goes into the Transfers budget, specifically trail maintenance. Department Budgets The proposed 2019 department budgets are summarized below. The more significant department budget changes are explained below as well. 2018 Budget 2019 Budget Change Administration $825,486 $881,322 6.76% Human Resources $330,831 $336,447 1.70% Finance/Risk Management $732,495 $739,736 0.99% Police $4,451,333 $4,480,057 0.65% Fire $1,188,352 $1,267,885 6.69% Community Development $801,427 $908,890 13.41% Engineering $705,474 $747,170 5.91% Municipal Services $1,313,175 $1,373,556 4.60% Parks/Recreation $1,282,696 $1,231,593 (3.98%) Transfers $999,744 $1,041,138 4.14% TOTAL $12,631,013 $13,007,794 2.98% 2019 Fiscal Disparities This is a metro wide program that is used to balance the development of commercial and industrial growth throughout the region. The 2019 amount has been updated to reflect the projected amount recently received from the county. Our financial plan takes the approach of reducing this amount 1% each year as a precautious approach. The actual amount for 2019 is a$2,225,003 which is a 1.74% increase over 2018. In discussions with city staff after we received the actual numbers for fiscal disparities last week the additional$61,570 was placed into two different budgets. The city hall budget received $10,000 for possible custodial equipment and supplies purchases with the proposed transition from contracted to employee maintenance of city hall. The remaining$51,570 was placed in the Transfers budget, trail and sidewalk maintenance line item. If the city council would like to use these dollars for other purposes please let me know. Debt Levy The debt levy represents the amount of tax levy needed to meet the city's 2019 debt repayment obligations. The 2019 debt levy is 0.03% less than the 2018 debt levy. The 2019 levy includes collection of$191,000 for the 2019 Westview Acres reconstruction project. The amount collected in 2019 will be used to make the payment due in February 2020. Detail on the debt levy obligations in included with this memo. Use of Fund Balance to Lower Debt Levy The city council has included the use of$240,000 of General Fund dollars on hand to lower the impact of the 2019 increase on taxpayers. These dollars are available due to responsible budget administration in 2017. Additional Notes It is important to remember that while this is a solid budget document, there are still a number of unfunded or underfunded items that the city council is aware of including: • Pavement Management • Trail Maintenance • Building Maintenance Projects • Emerald Ash Borer • Rambling River Center Plaza • Compensated Absences Tax Levy Impact In 2019 the estimated market value of the average residential home in Farmington increased to $254,492, this is a 8.31% increase over the 2018 average value of$234,957. The impact of the proposed 2019 tax levy for the city portion of the average residential property's property taxes is expected to be an increase of$7.00. Determining the impact of the tax levy on agriculture, commercial and industrial properties is extremely complicated and something staff has moved away from performing the past few years. BUDGET IMPACT The budget impact is summarized with the content of this memo. ACTION REQUESTED Hear the presentation that will be made by city staff and ask any questions you may have. Once the city council is comfortable, a motion should be made to: • Adopt the attached resolution establishing the 2019 preliminary tax levy as proposed; and • Set the public input meeting prior to the adoption of the final 2019 budget and tax levy for Monday, December 3, 2018 at 7:00 p.m. ATTACHMENTS: Type Description ® Backup Material 2019 Budget Summary Sheets © Backup Material 2019 Preliminary Levy Resolution City of Farmington Budget and Tax Levy 2018 Budget, 2019 Proposed and 2020 Proposed p y 2018 2019 Budget% 2020 Budget Com an Budget Proposed Change Proposed Change% Non-Property Tax Revenues . .. Licenses and Permits 410,411 396,410 (3.41)% 396,915 0.13% Intergovernmental Revenue 886,636 892,265 0.63% 898,470 0.70% Charge for Service 560,000 558,880 (0.20)% 549,763 (1.63)% Fines and Forfeitures 35,000 42,000 20.00% 44,000 4.76% Investment Income 31,000 21,900 (29.35)% 11,900 (45.66)% Miscellaneous 43,775 43,775 0.00% 44,275 1.14% Transfers In 1,196,376 1,244,256 4.00% 1,294,026 4.00% Total Revenues 3,163,198 3,199,486 1.15% 3,239,349 1.25% Expenditures Administration 825,486 881,322 6.76% 994,424 12.83% Human Resource 330,831 336,447 1.70% 439,589 30.66% Finance and Risk Mgmt 732,495 739,736 0.99% 773,484 4.56% Police 4,451,333 4,480,057 0.65% 4,694,501 4.79% Fire 1,188,352 1,267,885 6.69% 1,596,290 25.90% Community Development 801,427 908,890 13.41% 979,906 7.81% Engineering 705,474 747,170 5.91% 781,261 4.56% Municipal Services 1,313,175 1,373,556 4.60% 1,441,812 4.97% Parks and Recreation 1,282,696 1,231,593 (3.98)% 1,296,641 5.28% Transfers Out 999,744 1,041,138 4.14% 895,999 (13.94)% Total Expenditures 12,631,013 13,007,794 2.98% 13,893,907 6.81% Revenues Over(Under)Expenditures (9,467,815) (9,808,308) 3.60% (10,654,558) 8.63% Fiscal Disparities 2,187,003 2,225,003 1.74% 2,143,482 (3.66)% General Fund Levy 7,280,812 7,583,305 4.15% 8,511,076 12.23% Debt Levy Bonds 3,058,373 3,046,460 (0.39)% 2,593,000 (14.88)% 2005C Loan Repay-Storm Water Tr Adv 166,000 166,000 0.00% 166,000 0.00% 2010D Loan Repay-Storm Water Tr Adv 139,000 240,000 72.66%° 16,500 (93.13)% Total Debt Levy 3,363,373 3,452,460 2.65% 2,775,500 (19.61)% Use of Fund Balance to Lower Debt Levy (150,000) (240,000) 60.00% 0 (100.00)% Net Debt Levy 3,213,373 3,212,460 (0.03)% 2,775,500 (13.60)% Farmington Net Tax Levy 10,494,185 10,795,765 2.87% 11,286,576 4.55% Location: Documents\FARMINGTON\Budget 2019-2020\1 General Fund Budget Summary Page 2018 Base 8/27/2018 2:23:28 PM General Fund Detailed Non-Property Tax Revenue Summary 2017 Budget, 2018 Budget, . 2019 Proposed and 2020 Proposed Object 2017 2018 2019 2020 Account Budget Budget Proposed Proposed LIQUOR LICENSES 29,600 40,700 42,000 42,000 0000.. 0000.. BEER&WINE LICENSES 2,200 1,750 1,750 1,750 00 500 CLUB LICENSES . ....._........- 500 5 .... _.. _ .. 500 0 ARCADE LICENSE 540 0 0 MASSAGE LICENSE 100 50 150 150 _... GAMBLING LICENSE/PERMIT 200 200 250 250 __..._......_...--------- ..._........_...._....._.. _....... ................ ... ....0000. . _._ 0000... _ 0000 0,000_. OTHER LICENSE&PERMIT 1,200 1,500 1,700 1,700 0000... 0000 - ANIMAL LICENSES 4,000 4,000 4,000 4,000 Licenses 38,340 48,700 50,350 50,350 BUILDING PERMITS 301,075 300,000 272,400 272,400 REINSPECTION FEES 600 800 1,000 1,000 _...___.._._ 0000_ ..._...... .._ - . _ - -._.._.... -... .__ CODE ENFORCEMENT FEES 1 1,000 1,000 0000 .. 0000 _ PLUMBING&HEATING PERMITS 30,000 30,000 35,000 35,000 ' SEWER PERMITS 5,000 5,000 5,000 5,000 ELECTRIC PERMITS 12,000 14,000 18,000 18,000 _...._.. . 0000 .. _ . . ISTS PERMITS 350 250 250 250 EXCAVATING PERMITS COUNTY SEPTIC FEE UTILITY PERMITS 5,500 6,130 6,130 6,420 SIGN PERMITS 500 570 570 620 BURNING PERMITS 1,000 1,710 1,710 1,875 OTHER PERMITS 3,250 3,250 5,000 5,000. Permits 359,275 361,711 346,060 346,565 Licenses and Permits 397,615 410,411 396,410 396,915. FEDERAL GRANT 0 0 0 0 LOCAL GOVERNMENT 287,432 313,640 314,725 313,640 _ _. ...... _---- _ .. . ....___. MSA MAINTENANCE 215,000 215,000 215,000 POLICE AID 180,000 190,400 196,000 198,500 --- -------0000.. - - ... _.._.... 0000 _ POST TRAINING 17,000 15,371 15,160 15,370 0000. FIRE AID 127,000 134,461 137,910 142,490 STATE GRANT 0 0 0 0 0000 MARKET VALUE CREDIT 0 0 STATE AIDMISCELLANEOUS _ .. COUNTYMISCELLANEOUS 16,000 17,764 13,470 13,470 0000 . . __ .. _......... _ Intergovernmental 847,432 886,636 892,265 898,470 CUSTOMER SERVICES NONTAXABLE 0 350 250 360 ZONING&SUBDIVISION FEES 0 1,250 2,000 2,750 ADMINISTRATION FEES-PROJECTS 0 450 4,000 4,000. FIRE CHARGES212,000 228,000 225,780 232,553 ........_.............------ - ----•---.......__._.........-----0000 - --- ___._ 0000... POLICE SERVICE CHARGES 75,000 75,000 77,000 78,000 __._. ENGINEERING FEES-PROJECTS0 0 CONTROL EROSION&SEDIMENT 12,000 12,000 9,900 12,150 G.I.S.FEES 0 0 0 0 - PUBLIC WORKS MISC CHARGES 0 0 0 0 RECREATION FEES-GENERAL 93,000 93,000 90,000 90,000 POOL ADMISSIONS 37,000 0 0 0 SWIM LESSON FEES F11,006 0 0 0 CONCESSIONS 11,000 0 0 0 _ - 0000 _ . RECREATION FEES-SENIOR CTR 19,000 18,000 18,000 19,000 MEMBERSHIP FEES-SENIOR _0000_ , . ..0000. 9,000 9,000 9,0000005,000 ADVERTISING 750 750 750 750 ADVERTISING 2,200 2,200 2,200 2,200 .. . FRANCHISE FEE 120,000 120,000 120,000 100,000 Location: Documents\FARMINGTON1Budget 2019-2020\11 Genii Fund Revenue Summary 2018 Base Page 1 of 2 General Fund Detailed Non-Property Tax Revenue Summary 2017 Budget, 2018 Budget, 2019 Proposed and 2020 Proposed Object 2017 2018 2019 2020 Account Budget Budget Proposed Proposed Charges For Services 601,950 560,000 558,880 549,763 COURT FINES 40,000 35,000 42,000 44,000 Fines&Forfeitures 40,000 35,000 42,000 44,000 INTEREST ON INVESTMENTS 23,005 31,000 21,900 11,900 GAIN/LOSS INVEST MKT VALUE 0 0 Investment Income 23,005 31,000 21,900 . 11,900 MISCELLANEOUS REVENUE 5,000 5,000 5,000 5,000 CASH OVER&SHORT 0 0 RENTAL INCOME-RRC 21,000 22,000 22,000 22,000 RENTAL INCOME-POOL 2,200 0 0 0 RENTAL INCOME 19,185 16,775 16,775 17,275 DONATIONS 0 0 0 0 USE OF FUND BALANCE TO LOWER DEBT LEVY 0 150,000 240,000 0 Misc Revenue47,385 193,775 '283,775 44,275 OPERATING TRANSFERS 1,150,350 1,196,376 1,244,256 1,294,026 Transfers in 1,150,350 1,196,376 1,244,256 1,294,026 Total Revenues $3,107,737 $3,313,198 $3,439,486: $3,239,349 Location: Documents\FARMINGTON\Budget 2019-202011.1 Genf Fund Revenue Summary 2018 Base Page 2 of 2 General Fund Expenditure Detail Summary 2017 Budget, 2018 Budget 2019 Proposed and 2020 Proposed Company 2017 2018 2019 2020 Budget Budget Proposed Proposed Expenditures Administration Legislative(1005) 90,121 89,379 96,447 99,305 Historical Preservation(1006) 0 0 0 0 Administration(1010) 295,408 366,550 295,214 304,968 Elections(1013) 34,370 35,821 35,867 36,868 Communications(1014) 109,072 109,341 99,650 102,431 City Hall(1015) 198,028 224,395 354,144 450,852 Administration 726,999 825,486 881,322 994,424 Human Resources 294,176 330,831 336,447 439,589 Human Resource(1011) 294,176 330,831 336,447 439,589 Human Resources 294,176 330,831 336,447 439,5$9 Finance and Risk Management Finance(1021) 563,802 566,015 569,926 601,484 Risk Management(1022) 176,300 166,480 169,810 172,000 Finance and Risk Management 740,102 732,495 739,736 .773,484. Police Police Administration(1050) 823,992 850,566 873,339 1,085,418 Patrol Services(1051) 2,680,419 2,750,258 2,738,524 2,718,666 Investigations(1052) 820,923 843,859 856,544 878,767 Emergency Management(1054) 4,900 6,650 11,650 11,650 Police 4,330,234 :' 4,451,333 4,480,057 4,694,501 Fire Fire(1060) 1,145,404 1,188,352 1,267,885 1,596,290 Rescue(1061) 0 0 Fire 1,145,404 1,188,352 1,267,885 1,596,290 Community Development 725,021 801,427 908,890 979,906 Planning(1030) 420,914 433,575 521,082 577,670 Building Inspection(1031) 304,107 367,852 387,828 402,236 Community Development 725,021 801,427 908,890 979,906 Engineering Engineering(1070) 543,757 568,573 624,587 653,201 Natural Resources(1076) 142,151 136,901 122,583 128,060 Engineering 685,908 705,474 747,170 781,261 Municipal Services Streets(1072) 1,047,993 1,085,798 1,146,492 1,202,196 Snow Removal(1073) 230,539 227,377 227,064 239,616 Municipal Services 1,278,532 1,313,175 1,373,556. 1,441,812 Parks and Recreation Park Maintenance(1090) 631,213 653,873 671,357 697,460 Rambling River Center(1093) 171,358 177,225 182,287 210,132 Park&Rec Admin(1094) 271,040 264,004 271,145 278,923 Recreation Programs(1095) 113,822 112,861 106,804 110,126 Swimming Pool(1097) 137,339 74,733 Parks and Recreation 1,324,772 ';1,282,696 1,231,593 1,296,641 Transfers Out 952,342.00 999,744.00 1,041,138.00 895,999.00 Transfers Out 952,342.00 999,744.00 1,041,138.00. 895,999.00 Total Expenditures 12,203,490 12,631,013 13,007,794 13,893,907 8/28/2018 8:20:16 AM Page 1 of 1 O co co_' O 0 0 -- 0 P a O a 0 a r a n .5 I 0 0 O.: O: a O m a- O a a m a a w m '- 2 0 m p0 41 w a r N m co N N at 6 ti r O H 69- v r r I a I N I .TiaH NOO : OONNN tiN Q CD O N QMU m W y I m en Y. 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R37_1 8 A RESOLUTION APPROVING THE 2018 PROPOSED TAX LEVY COLLECTIBLE IN 2019 Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington was held at the Farmington City Hall on the 4th day of September 2018 at 7:00 p.m. Members Present: Bernhj elm, Bartholomay, Donnelly Members Absent: Larson, Craig Member Bartholomay and Member Donnelly introduced and seconded the following: WHEREAS, Minnesota State Statute currently in force requires certification of the proposed tax levy to the Dakota County Auditor on or before September 30, 2018; and WHEREAS, the City Council of the city of Farmington, Minnesota is in receipt of the proposed 2019 revenue and expenditure budget. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the city of Farmington that the following sums of money be levied in 2018, collectible in 2019, upon the taxable property in said city of Farmington for the following purposes: General Fund $9,808,308 Debt Levy + $3,212,460 Gross Levy $13,020,768 Fiscal Disparities - $2,225,003 Net Tax Levy $10,795,765 This resolution was adopted by recorded vote of the Farmington City Council in open session on the 4th day of September 2018. tie Bernhjelm, Acting Ma r • Attested to on the "7 day of September 2018. David McKnight, C' dministrator SEAL 2019 BUDGET Summary of Debt Service levy to be attached and become part of this resolution. Fund Project Levy Amount 3091 2013A GO Improvement Refunding Bond $684,000 3092 2013B GO Street Reconstruction Bond $372,000 3093 2015A GO Improvement Bond $297,500 3094 2016A GO Refunding Bond $351,000 3136 2016B GO Refunding Bond $125,000 3137 2016C GO Refunding Bond $530,283 3138 2019A GO Street Reconstruction Bond $191,000 Total Bond Financing $2,550,783 3130 2005C GO Capital Improvement Bond $166,000 3097 2010A GO Improvement Bond $495,677 3300 2010D GO Equipment Certificates $240,000 Total Debt $3,452,460 Use of Fund Balance ($240,000) Net Total Debt Levy $3,212,460 The amount levied is less than the required amounts from the payment schedule for some of the bonds. The bonds are listed on Form B which is part of this resolution. The city has sufficient sources to pay the bonds. 0 .i rI N W 0 O N V s1 co O C O ° O 1-' m.. 0 V C 4- n n m m m m m w U . 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C a� m 0 0 0 a T ¢ E , ' C) o tia o — E E + .to m E c c L° 0 ¢ 0 `- C1 -o C y ° o a>) E In h r 00 UI O u) co 0 ° ~O 6, m CO O 000000 CC Q O F-- co 0 0 ~ .Q1) aa) ¢ CO v o w a V o u l7 U (D o U o o N N N - v C) CC m C) .i N Cl LO h co 0 h 0 >„ C) Cr, C) 0 C)C) Cl co m co Cl 0 m 0 0 0 0 0 0 0 s1 e-i O m C M M m m m m m m co --i m m m m m m 0 u Y oAR � , City of Farmington /i.` 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 -4,•4 no"' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Closed Session-Labor Negotiations DATE: September 4, 2018 INTRODUCTION City staff is recommending a closed session to discuss current labor negotiations. DISCUSSION State statute allows the city council to go into closed session to discuss a limited number of topics; and one of those topics is labor negotiations. The city has four collective bargaining agreements and all will expire on December 31, 2018. Staff has begun negotiations with three of those bargaining units -AFSCME-Clerical, Technical and Professional, AFSCME-Maintenance, and LELS Police Sergeants; and have requested dates from the LELS Patrol Officer to begin those negotiations. Staff will update the council on the status of negotiations and discuss council priorities for labor negotiations. BUDGET IMPACT NA ACTION REQUESTED A motion should be made to go into closed session to discuss ongoing labor negotiations as allowed by state statute.