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HomeMy WebLinkAbout10.15.18 Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING OCTOBER 15, 2018 1. Call to Order Mayor Larson called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance Mayor Larson led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Larson, Bartholomay, Bernhjelm and Craig Absent-Donnelly Staff Present-Administrator McKnight, Finance Director Malecha, Community Development Director Kienberger, Public Works Director Gehler, Human Resources Director Wendlandt, Parks and Recreation Director Distad, Acting Police Chief Rutherford, Assistant Engineer Decur and Attorney Mongue 4. Agenda Motion by Bartholomay, second by Craig,to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations None 6. Citizen Comments None 7. Consent Agenda Motion by Bartholomay, second by Craig, to approve the consent agenda: a) Approve Minutes of the October 1, 2018 City Council Meeting-Administration b) Approve Minutes of the October 8, 2018 City Council Work Session-Administration c) Approve Franchise Agreement Ordinance 2018-741 Between the City of Farmington and Minnesota Energy Resources-Administration October 15, 2018 Minutes - 1- d) Adopt Resolution R41-2018 Accepting a Donation from the Rotary Club of Farmington- Parks and Recreation e) Approve Vitals Standard Service Agreement-Police f) Adopt Resolution R42-2018 Approving a Gambling Premise Permit for Farmington Youth Hockey Association-Community Development g) Acknowledge Third Quarter 2018 New Construction Report and Population Estimate- Community Development h) Adopt Resolution R43-2018 Supporting the Dakota County Capital Improvement Plan- Public Works i) Approve Seasonal Hiring-Human Resources j) Approve Bills-Finance APIF, motion carried. 8. Public Hearings a) Certification of Delinquent Municipal Services to the 2019 Property Tax Records Finance Director Malecha shared that notices were mailed to property owners with delinquent utility accounts as of July 31, 2018 along with delinquent mowing invoices and code violations. Recipients were advised they could avoid certification by paying the delinquent amount in full by 2:30 p.m. on October 11, 2018. The notices were also advised that the city council would consider this matter at a public hearing on October 15, 2018. At the time of the notice, 815 utility accounts were sent out totaling$386,121.28 in past due invoices. As of Monday, October 15, 2018 these amounts were down to $261,257.57 in past due accounts. Mayor Larson asked how these numbers compare to 2017. Malecha shared that the numbers are similar to the delinquent numbers from last year. Mayor Larson opened the public hearing. No on in attendance spoke at the public hearing. Motion by Bernhjelm, second by Craig, to close the public hearing. APIF, motion carried. Motion by Bartholomay, second by Bernhjelm,to adopt Resolution R44-2018 certifying the delinquent accounts as an addition to the 2019 real estate taxes of the appropriate properties. APIF, motion carried. 9. Award of Contract None October 15, 2018 Minutes -2- 10. Petitions, Requests and Communications None 11. Unfinished Business a) Amendment to the Settlement Agreement Between the City of Farmington and Independent School District 192 Administrator McKnight presented the draft amendment to the settlement agreement between the City of Farmington and Independent School District 192 for consideration. The city council has discussed the amendment at two meetings recently and provided direction to move forward on discussions with the school district on this issue. The amendment includes two significant items: 1. Responsibility for the construction and payment of the future 208th Street is transferred from the school district to the city. 2. Collection of dollars for the construction of Flagstaff Avenue and related infrastructure from the defined benefit area will not occur. McKnight attended the school board meeting on October 8, 2018 and the general consensus of the school board was in support of the amendment. The school board will officially consider the amendment at their October 22, 2018 meeting. Councilmembers had no questions and were happy to see this issue move forward. Motion by Bartholomay, second by Bernhjelm,to approve the Amendment to the Settlement Agreement between the City of Farmington and Independent School District 192. APIF, motion carried. 12. New Business a) Memorandum of Understanding Between the City of Farmington and Independent School District 192 in Regards to the School Resources Officer Program Administrator McKnight shared a draft memorandum of understanding between the city and Independent School District 192 in regards to the school resource officer program that we have partnered on for many years. The last formal agreement on this issue is from 2004 and well past time for an update. The approach used on this project was to start over with a new agreement to address the issues involved with the partnership we have created. October 15, 2018 Minutes -3 - The agreement addresses a number of important issues from the city point of view including the role of law enforcement in the schools, officer recruitment and selection, sharing of information and access to records and more. The new agreement calls for the school district to pay$75,000 toward the cost of an officer for the 2018-2019 school year. New to the agreement is a cost of living adjustment of 2%for the school years 2019/2020, 2020/2021 and 2021/2022. Acting Police Chief Rutherford and McKnight attended the school board work session on October 8, 2018. The school board and staff were supportive of the draft agreement and expressed their appreciation for the partnership between the school district and city and thanked the police department for the work the department does on a daily basis to support and protect the students and families of the district. Mayor Larson stated he likes the way the city works with the school district. Motion by Bartholomay, second by Craig, to approve the memorandum of understanding between the City of Farmington and Independent School District 192 for the school resource officer program. APIF, motion carried. b) Feasibility Report for the 2019 Westview Street and Utility Reconstruction Project Assistant Engineer Decur presented the feasibility report for the 2019 Westview Street and Utility Reconstruction Project. The report details the existing conditions and proposed improvements to infrastructure in the Westview neighborhood. The proposed improvements in the project will include: Streets-Will be replaced at the same width with traditional barrier curb and no sidewalk Sanitary Sewer-Will be replaced and the flow redirected to discharge to the trunk line along Denmark Avenue Watermain-Will be replaced and residential services will be replaced to the right of way or curb stop. Surface Water Management-Will be installed for the first time. The eastern portion of the project will be carried to a new dry pond that will be located in Westview park. Trees-There will be 17 trees that will be removed. Fiber-Conduit will be installed as a part of the project. October 15, 2018 Minutes -4- Streetlights-During final design the number and location of lights to be replaced will be determined. Mayor Larson asked if the project will improve the drainage issue in the area. Decur stated that the project will improve the drainage issue but not eliminate it. The area is very flat and groundwater is high so the option being recommended to deal with storm drainage issues is the best available. Decur reviewed the preliminary cost estimate for the project. Item Estimated Indirect Cost Fund Construction Cost Streets $1,505,800 $376,500 Bond Sanitary Sewer $963,000 $240,800 Sanitary Sewer Fund Watermain $616,838 $154,200 Water Fund Storm Sewer $129,700 $32,400 Storm Sewer Fund Storm Water BMP $95,200 $23,800 Storm Sewer Fund Street Lighting $20,000 _ $0 Bond IT Collaborative TBD TBD Bond TOTAL $3,602,058 $831,000 Decur reviewed the project schedule which includes construction in 2019 with the final asphalt paving occurring in 2020. Larson asked if the neighbors were informed of the trees that would be removed. Decur stated they have been and staff will share the information again. Councilmember Bernhjelm asked if the owners of the private street in the area were contacted about improvements to their streets. Decur stated once the city has a contractor on board they will share that information with the property owner to see if they have an interest in taking advantage of possible reduced pricing. Councilmember Craig asked city staff to share the time and date of the next neighborhood meeting with the city council. Motion by Bernhjelm, second by Craig, to approve the feasibility report and authorize preparations of plans and specifications for the 2019 Westview Street and Utility Reconstruction Project. APIF, motion carried. c) Road Maintenance Agreement with Eureka Township October 15, 2018 Minutes -5- Public Works Director Gehler shared that the city has been discussing a 1992 agreement with Eureka Township to address maintenance issues on 220th Street that is a shared right of way. The city and township met recently to review the current agreement and discuss opportunities for revision given the longevity the agreement has served. The draft agreement generally addresses maintenance under the following terms: 1. The roads included in the agreement will be 220th Street with the city/township boundary lying on the centerline of the road and the southern leg of Flagstaff Avenue with the boundary mid-segment. Additional roads could be added to the agreement in the future upon mutual agreement. 2. The township will be responsible for the maintenance of the roadbed that includes grading, spot graveling, washout repair, dust coating and snow control. 3. The township and city will be responsible to pay the costs of the maintenance that is proportional to the area within its respective jurisdiction. 4. In the event the township and city mutually agree that additional road gravel, beyond spot graveling is needed, the township shall be responsible for such work. Each entity will pay the costs of the maintenance that is proportional to the area within its respective boundary. 5. The township and the city shall each be independently responsible for all other maintenance activities including brush maintenance, mowing, signs, and litter. 6. Dakota County is responsible for complying with the bridge inspection regulations. One benefit to the city is that we will not need to replace our aging grader at an estimated cost of$250,000 to $300,000. Councilmember Bernhjelm asked if contract costs compared to in-house work is comparable. Gehler stated it was. Motion by Bartholomay, second by Bernhjelm, to approve the joint powers agreement between the City of Farmington and Eureka Township on the shared road maintenance agreement. APIF, motion carried. 13. City Council Roundtable Craig-Shared information on the Farmington Community Disaster Response and the work they are doing again this year for areas impacted by recent hurricanes. McKnight-Reminded residents that absentee voting will take place through Monday, November 5, 2018 and early voting will begin on Tuesday, October 30, 2018. Distad-Reminded residents of the annual Rambling River Center Belgian Waffle Breakfast scheduled for Saturday, October 27, 2018. October 15, 2018 Minutes -6- Rutherford-Shared that the no on street parking between 2:30 a.m. and 5:30 a.m. goes into effect on November 1St and the police department will begin full enforcement on that date regardless of the weather. Larson-Encouraged residents to shop local. Adjourn Motion by Bernhjelm, second by Craig,to adjourn the meeting at 7:42 p.m. APIF, motion carried. Respectfully Submitted 93 A 1ra I:,,flt David McKnight, City Administrator October 15, 2018 Minutes -7-